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12-11-12 PPW Committee MinutesParks, Planning and Public Works Committee Meeting December 11, 2012 Elected Officials Present: Council Member Adrienne Fraley-Monillas, Chair Council Member Lora Petso The committee convened at 10:00p.m. Staff Present: Rob English, City Engineer Jerry Shuster, Stormwater Eng Program Manager Stephen Clifton, Community Services and Economic Development Director A. Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement for Key Bank. Mr. English reviewed the proposed easement location and why it was required as part of the Key Bank improvements. ACTION: Moved to Consent Agenda for approval. B. Authorization to award construction services for the 76t" Avenue W Water Main Replacement Project to Santana Trucking & Excavating, Inc. Mr. English discussed the scope and budget for the water main improvements and how the improvements were incorporated into the City of Lynnwood's sewer main replacement project on 76t" Ave. ACTION: Moved to Consent Agenda for approval. C. Report on final cost on the Perrinville Creek Mitigation Project and acceptance of project. Mr. English informed the committee that the Perrinville Creek Mitigation project was complete and ready for acceptance by the City Council. ACTION: Moved to Consent Agenda for approval. D. Briefing on the Status of the Dayton Street & SR104 Drainage Alternatives Study. Mr. Shuster provided an update on the current status and progress made on the drainage study. Staff will provide a presentation to the full City Council in January 2013. ACTION: Presentation to be scheduled in January 2013. Parks, Planning and Public Works Committee Minutes December 11, 2012 Page 2 E. Authorization for Mayor to sign Proposed Supplemental Agreement No. 1 with HDR Engineering, Inc. for design services on the WWTP Standby Power Distribution and Switchgear Improvements Project. Mr. English reviewed the proposed supplemental agreement and why the additional services were needed to complete the design phase. ACTION: Moved to Consent Agenda for approval. F. Discussion on Interim Ordinance Related to a Zoning Code Change to the BN Zone (Westgate only) — Reduction of Front Structural Setback along SR-104. Mr. Clifton introduced the topic mentioning that the City recently received a potential redevelopment project to replace the existing McDonalds Restaurant along SR-104 with a new building. Council member Petso mentioned that in the interest of full disclosure, she had contacted the franchise owner to discuss the development. Mr. Clifton mentioned that under the existing zoning (BN), a new building located within the Westgate area is required to set back at least 20 feet from any front property line. He noted the design objectives enumerated on Page 94 of the City's Comprehensive Plan Council Committee packet that apply to projects proposed within the Westgate commercial area. The franchise owner's architect/engineer provided three preliminary site plans to the City and a page with elevations of the structure. The initially submitted site plan depicts a drive through lane along and between the public side walk abutting SR104 and the proposed building. This affects the building entry and pedestrian circulation, forcing it to be oriented away from the street. He noted the facade of the structure that would face public right of way under this scenario includes two drive -up windows, a blank facade and no architectural interest. This is inconsistent with city design objectives highlighted within the comprehensive plan. Under a scenario of reducing the front yard setback from 20 feet to 10 feet, a second site plan provided to the City depicts the building located approximately 10 feet closer to the street which would 1) help improve pedestrian accessibility to the buildings' entry from the street, 2) allow the ability to more effectively screen the drive aisle, 3) provide for a rain garden, and 4) result in less drive through lane(s) being visible, and a drive up window that will not be seen, from the street. In order to make this happen, the Council would need to approve an interim ordinance reducing the front yard structural setback from the existing 20 feet to 10 feet. Council member Fraley Monillas mentioned she does not like either site plan and wondered whether additional options had been considered. Mr. Clifton mentioned that in addition to the two site plan presented to the Council committee, a third site plan was also provided, albeit, the building abuts the existing front yard property line. Mr. Clifton mentioned that this alternative was not requested as City staff would be only asking the City Council to consider an interim front yard setback reduction to 10 feet if needed. Council member Petso discussed concerns raised by the McDonalds franchise owner, e.g., difficulty handling deliveries under the second site plan alternative, pedestrians having to cross the drive through lanes to access the building under either site plan, the building's proximity to the public right of way, etc. Parks, Planning and Public Works Committee Minutes December 11, 2012 Page 3 Council committee members and Mr. Clifton discussed the positives and negatives of the two site plans and talked about other possible site layouts and perhaps setting up a meeting with the Westgate McDonalds franchise owner and project team to discuss. Mr. Clifton stated that if a meeting is scheduled, he would like to participate. Council member Petso stated she would contact the franchise owner and schedule a meeting. ACTION: None taken. Council member Petso stated that she would coordinate a meeting with the McDonalds franchise owner and the project's design team to discuss options. G. Public Comments None. The meeting adjourned at 10:45 p.m.