03-11-14 Parks, Planning, PW Committee MinutesPublic Works, Parks and Planning Committee Meeting
March 11, 2014
Elected Officials Present: Staff Present:
Council Member, Diane Buckshnis Phil Williams, Public Works Director
Council Member, Joan Bloom Rob English, City Engineer
Council Member, Thomas Mesaros Carrie Hite, Parks, Rec & Cultural Services Director
Rob Chave, Acting Development Services Director
Stephen Clifton, Community Services/Economic
Development Director
The committee convened at 7:05 p.m.
A. Continued discussion on potential changes to the MP2 zone, affecting the former Unocal
lower yard.
Council member Bloom introduced the topic by handing out minutes of the February committee
meeting and noting this was a continuation of that discussion. Tim Smith, representing
DOT/Washington State Ferries, summarized that after the February meeting he had met with
DOT executives and had discussed the Edmonds Crossing project and whether removing
residential uses from the MP2 zone would cause any concerns. Mr. Smith stated that their
conclusion was that they would not object to such a change in the MP2 zone. Upon questioning,
Mr. Smith stated that commercial uses were a necessary part of the project, and that the State
Legislature had insisted that DOT configure projects to help support ongoing maintenance —
commercial uses would specifically help support maintenance and operation of the Edmonds
Crossing terminal, and were therefore a necessary component of the project. For that reason,
DOT would object to a change to a public zone that didn't allow commercial uses. Mr. Smith also
noted that a change to public use would mean that DOT would have to revisit the sales
agreement with Union Oil. Mr. Chave confirmed that a P-Public Use zone didn't allow for
commercial uses, and that would be a problem. Mr. Clifton confirmed that the level of cleanup on
the lower yard was tied to the zoning, and that a change to public use zoning would have an
impact on the level of cleanup and the timing of the project. Larry Martin, an attorney
representing Union Oil was invited to speak, and he also stated that Union Oil would not be
opposed to a change in the zoning that only removed residential uses from the MP2 zone; they
would not object so long as the uses needed by DOT were still allowed in the zone. The
Committee discussed process, agreeing that the proposal to remove residential uses from the
MP2 zone should be moved to the full Council to consider referring the proposal to the Planning
Board to begin the public process.
ACTION: Move to full Council to consider referring the proposal to remove residential
uses from the MP2 zone to the Planning Board.
B. Senior Center Strategic Planning Process and Proposed Resolution.
Farrell Fleming, Senior Center Executive Director, and Phil Lovell updated the Committee on the
center's process for planning for a new facility. They are now 6-7 years into their current 20-year
lease and are looking to the future for a new building that would enhance the center and its
services. Mr. Fleming noted that the center is a relatively low cost operation, comparing the
center's current $60,000/year operating grant to the $500,000 that the Lynnwood center needs to
operate. The intent of the center is to raise all of the money it needs for the project, but they
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March 11, 2014
Page 2
would need the City's support in seeking that funding. They are currently in the feasibility stage
of the project, and are before the Committee to make sure there is coordination with the City.
Responding to questions, Mr. Fleming noted that the proposal would be an entirely new building,
not a remodel of the existing one. Council President Buckshnis noted that this topic is on the
Council's retreat agenda, and that a Council Resolution would be prepared for Council
supporting the center's planning and fund raising efforts.
ACTION: N/A
C. Review current sign code for potential amendment and/or enforcement options.
Council President Buckshnis introduced the subject noting that a citizen had approached Council
with a series of concerns about signage — particularly A -frame or sandwich board signs -- and its
growing negative visual effects in the city. Mr. Chave noted that while the code reorganization
process emphasized improved organization and consistency of the codes, there were a couple
of subjects that clearly needed major re -writes and updating: the sign code was one set of
regulations that did need a major overhaul. Mr. Chave noted that while many of the dimensional
standards seemed to be fine, temporary signs were one area that did warrant a review. He noted
that the current code was developed by the City Attorney's office at the time, and that the
Council had established the current policies regarding temporary signage. Some of these
provisions were causing enforcement problems due to the way they were written. He noted that
from experience there will be divergent views on how signage should be regulated, and that the
Planning Board would probably want to do a fairly extensive outreach to make sure all views
were being considered. The Committee agreed that the sign code should be a priority, and the
issue should be highlighted to the full Council so that it could be referred to the Planning Board.
ACTION: Move to full Council to consider referring the sign code to the Planning Board for
study and a recommendation.
D. City Park Project Update.
ACTION: This was deleted at the beginning of the meeting.
E. Frances Anderson Center Accessibility Upgrades Project Acceptance.
Mr. Williams explained the two Change Orders on the project that the approved management
reserve covered.
ACTION: Councilmembers Bloom & Mesaros voted to place the item on the consent agenda
for approval.
F. Report on final construction cost for SR 99 International District Enhancement Project
and acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
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G. Report on final construction cost for the 76th Ave W Temporary Asphalt Overlay Project
and acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
H. Report on final construction costs for 76t" Ave W Watermain Replacement Project and
acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
The committee requested the item be presented to the City Council on the March 18t", since
Change Order No. 1 will be reimbursed by the City of Lynnwood.
ACTION: Item will be moved to consent agenda for approval.
I. Report on final construction costs for the Interurban Trail Project and acceptance of
project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
J. Authorization for Mayor to sign a Local Agency Agreement with WHPacific for the Five
Corners Roundabout Project.
Mr. Williams described the construction management and material testing services in the
proposed contract with WHPacific for the Five Corners Roundabout project. The professional
services are needed during the construction of the Roundabout, which is scheduled to begin in
spring 2014. Council President Buckshnis requested an update on the Five Corners Roundabout
Project at a future council meeting.
ACTION: Moved to consent agenda for approval.
K. Authorize the Mayor to sign a Professional Services Agreement with Shannon & Wilson
for tasks to complete the Final Feasibility Study for the Willow Creek
Daylighting/Edmonds Marsh Restoration Project.
Mr. English provided a brief summary of the consultant selection process and the purpose of the
study. Councilmember Buckshnis provided information on the project and recommended the
study include budget for optional tasks A and B.
ACTION: Item will be presented to the City Council with a recommendation to include budget
authority for optional tasks A and B.
L. Traffic Impact Fee Annual Report
Mr. English reviewed the report and answered questions about how the impact fees are collected
and spent. Councilmember Buckshnis requested a presentation at a future Council Meeting on
traffic impact fees.
ACTION: Schedule a presentation at a future City Council meeting.
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M. Public Comments
The meeting adjourned at 8:10 pm.