06-10-14 Parks, Planning, PW Committee MinutesPARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING
June 10. 2014
Elected Officials Present Staff Present
Councilmember Joan Bloom Rob English, City Engineer
Councilmember Tom Mesaros Shane Hope, Development Services Director
The meeting was called to order at 6:24 p.m. Agenda Item G was moved to the beginning of the
agenda.
G. Amendments to Alliance for Housing Affordability Interlocal Agreement
Ms. Hope explained the City Council approved the original Interlocal Agreement last year; an
amendment was approved last month to allow Arlington to join the Alliance. This amendment would
allow Stanwood to join.
Action: Schedule on Consent Calendar
A. Briefing on the 2015-2020 Six -Year Transportation Improvement Program (TIP)
Mr. English highlighted projects that have been added to the 2015-2020 TIP:
• 220th St. SW overlay from 76th Ave. W to 84th Ave. W
• Hwy. 99 @ 2201h St. SW intersection improvements
• Restriping of 76th Ave. W from 2201h St. SW to OVD
• Trackside Warning System at Dayton St. and Main St. Railroad Crossings
• 2161h St. SW from Hwy 99 to 72nd Ave. W (install sidewalk on north side of 216th)
Mr. English responded to questions regarding the difference between a trackside warning system and
a railroad quiet zone, projects that have been in the TIP longer than six years, need for projects to be
included in the TIP to be eligible for grants, projects in 2018-2020 that do not have an identified
funding source, and details of specific projects. He advised staff plans to provide an update to Council
in July regarding the Sunset Avenue walkway.
Committee members requested the presentation to the full Council highlight projects that have been
added to the TIP this year, include a description of the difference between a trackside warning system
and a railroad quiet zone and include an update from Arts & Cultural Program Manager Francis
Chapin regarding the 4th Ave. Corridor Enhancement Walkway. The committee also requested the
date a project was placed on the TIP be added.
Action: Schedule for full Council
B. Authorization to Award a Construction Contract for the 2014 Waterline Replacement
Protect
Mr. English explained the bid opening date was extended from today to June 12 due to a correction to
the bid proposal. He suggested scheduling this for presentation to full Council on June 24. He
described criteria used to prioritize waterline replacements.
Action: Schedule for full Council on June 24
06-10-14 PPP Committee Minutes,
C. Authorization for Mayor to Sign a Professional Services Agreement with Stantec
Consulting to Provide Design Services for the 2015 Waterline Replacement Protect
Mr. English distributed and reviewed revisions to the scope of work (Exhibit A) and fee schedule
(Exhibit B). He provided details regarding specific waterlines proposed to be replaced. He advised the
next budget amendment will include funds for additional design work.
Councilmember Bloom asked to meet with staff to discuss whether her property would be impacted by
this project. If it does, she will inquire with the City Attorney whether she needs to recuse herself from
voting on this item.
Action: Schedule on Consent Agenda
D. Authorization for Mayor to Approve Acceptance and Recording of a Sidewalk Access
Easement for 23220 Edmonds Way
Mr. English explained this proposed multi -family development is currently under review. This
easement is necessary to provide a small area of right-of-way to allow construction of the frontage
improvements, a 5-foot sidewalk and a 4-foot landscape strip. He responded to questions regarding
the review process, stormwater infrastructure in the right-of-way and responsibility for sidewalk
maintenance.
Action: Schedule on Consent Agenda
E. Report on Final Protect Costs for 2013 Sewerline Rehabilitation Protect and Council
Acceptance of the Protect
Mr. English reported this project utilized cured in place pipe technology, a lining in the interior of the
pipe. The project began at the end of 2013 and was completed in January 2014. The award amount
was $135,344.74 with a management reserve of $48,000 and change orders of $15,799.06 for a final
construction cost of $151,143.80 (under budget).
Action: Schedule for 5 minute presentation to full Council if agenda length allows
F. Authorization to Approve a Change Order for the Citywide Safety Improvements Project
Mr. English explained the City received a $300,000 federal grant for this project in 2013 to replace
traffic signal controllers at 4 intersections. The side door that provides access to the battery back-up
system of the new traffic signal cabinet at Main & 3rd cannot open fully due to insufficient clearance
from the existing electrical service panel. Approximately $17,000 in grant funds remained after the
project was completed. Staff proposes to relocate the cabinet to Puget Drive & Olympic View Drive to
replace an outdated cabinet and purchase/install a new cabinet for Main & 3rd. The cost is
approximately $39,000 plus $2,000 management reserve, less the $17,000 grant funds. The balance
would be paid from the Street Operations Fund. Discussion followed regarding flaws in the original
design and modifying the existing cabinet.
Action: Schedule on Consent Agenda
H. Public Comments — None
The meeting was adjourned at 8:01 p.m