08-12-14 Parks, Planning, PW Committee MinutesPARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING
Auaust 12. 2014
Elected Officials Present
Councilmember Joan Bloom
Councilmember Tom Mesaros
Staff Present
Phil Williams, Public Works Director
Rob English, City Engineer
The meeting was called to order at 6:00 p.m.
A. Public Works Quarterly Project Report
Mr. English presented the Quarterly Project Report, highlighting several projects. In response to
committee members' questions, Mr. English and Mr. Williams provided details regarding several
projects including the mid -block crossing on SR-104 near Pine Street funded via the residential
neighborhood traffic calming project.
Action: Schedule for full Council.
B. Report and Project Close Out for the WWTP Switchgear Upgrade Project
Mr. Williams explained the Council awarded a contract to Ewing Electric last year to replace the
switchgear at the treatment plant. This was a high priority replacement project due to corrosion and
the danger of failure. The budget estimate was $1.4 million, the contract with Ewing Electric was
$1.269 million and the total project cost was $1.274 million.
Action: Schedule for full Council.
C. Phase 4 — Energy Improvement Project
Mr. Williams advised there have been three previous Energy Service Company (ESCO) projects; this
project is at the wastewater treatment plant. ESCO calculates and guarantees the savings. The
project includes two separate elements:
• Replacement of two air compressors with high efficiency units with capacity matched to loan
and will analyze and repair the system for leaks
• Aeration basin #2 upgrade to plug flow configuration, installation of high efficiency ultrafine
bubble diffusers and air distribution system which is more energy efficient, provides better
treatment.
Action: Schedule on Consent Agenda.
D. Proof -of -Concept Proposal for the Sunset Avenue Sidewalk Project
Mr. Williams explained the intent would be to paint the recommended geometry and use it for a year
to gain experience and allow it to be evaluated. He distributed and reviewed 11x14 drawings of the
Temporary Trail and New Striping Plan and responded to committee members' questions. Committee
member suggestions included:
• Provide an aerial photograph of the current condition
• Overlay the temporary trail and striping plan on an aerial photograph and identify the streets
• Provide Councilmembers a large drawing
Action: Schedule for full Council on August 19.
08112114 PPP Committee Minutes,
E. Authorization to Award a Construction Contract for the 2014 Citywide Storm Drainage
Improvement Protect to D&G Backhoe, Inc. in the Amount of $337,759.43
Mr. English relayed the City received nine bids for this project. The engineer's estimate was $454,000,
and the low bid from D&G Backhoe was $338,000. The total construction budget is $437,000 which
includes the cost to manage the project, testing lab and 10% contingency. The cost will be paid by the
Stormwater Utility Fund. He identified the site locations and recommended the project be awarded to
D&G Backhoe.
Action: Schedule on Consent Agenda.
F. Authorization for Mayor to Approve Acceptance and Recording of a Quit Claim Deed for
740 15th St SW
Mr. English advised the consultant surveyed 15t" St. SW and identified an area near 8t" Street where
a small amount of right-of-way (24 square feet) needs to be secured for construction of the project.
The property owners are excited about the sidewalk project and are willing to convey a small corner of
their property for construction of the sidewalk.
Action: Schedule on Consent Agenda.
G. Reaort on Final Construction Costs for the 220 7th Ave Curb Rama and Curb/Gutter
Project and Acceptance of Project
Mr. English explained this is closeout of a small project to replace two curb ramps and the existing
curb and gutter north of Edmonds Street. The property owner constructed the sidewalk at his cost.
The small works roster was utilized; the contract amount was $12,450 and the actual cost was
$11,270.
Action: Schedule on Consent Agenda.
H. Authorization to Award a Construction Contract for the 15th St SW Walkway Project
Mr. English explained this project was scheduled on tonight's agenda as it will be advertised for
construction bids in August, possibly providing an opportunity to award the project at the September 2
Council meeting. If that schedule cannot be met, the bid results and budget will be on the September
committee agenda.
Action: Information only.
Update on Edmonds Arts Commission Temporary Art Protects on 4th Avenue Cultural
Corridor
This item will be rescheduled to September as Arts & Culture Program Manager Frances Chapin was
unavailable to present tonight.
Action: Reschedule on September committee agenda.
J. Public Comment — None
The meeting was adjourned at 7:38 p.m.