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08-12-14 Parks, Planning, PW Committee MinutesPARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING Auaust 12. 2014 Elected Officials Present Councilmember Joan Bloom Councilmember Tom Mesaros Staff Present Phil Williams, Public Works Director Rob English, City Engineer The meeting was called to order at 6:00 p.m. A. Public Works Quarterly Project Report Mr. English presented the Quarterly Project Report, highlighting several projects. In response to committee members' questions, Mr. English and Mr. Williams provided details regarding several projects including the mid -block crossing on SR-104 near Pine Street funded via the residential neighborhood traffic calming project. Action: Schedule for full Council. B. Report and Project Close Out for the WWTP Switchgear Upgrade Project Mr. Williams explained the Council awarded a contract to Ewing Electric last year to replace the switchgear at the treatment plant. This was a high priority replacement project due to corrosion and the danger of failure. The budget estimate was $1.4 million, the contract with Ewing Electric was $1.269 million and the total project cost was $1.274 million. Action: Schedule for full Council. C. Phase 4 — Energy Improvement Project Mr. Williams advised there have been three previous Energy Service Company (ESCO) projects; this project is at the wastewater treatment plant. ESCO calculates and guarantees the savings. The project includes two separate elements: • Replacement of two air compressors with high efficiency units with capacity matched to loan and will analyze and repair the system for leaks • Aeration basin #2 upgrade to plug flow configuration, installation of high efficiency ultrafine bubble diffusers and air distribution system which is more energy efficient, provides better treatment. Action: Schedule on Consent Agenda. D. Proof -of -Concept Proposal for the Sunset Avenue Sidewalk Project Mr. Williams explained the intent would be to paint the recommended geometry and use it for a year to gain experience and allow it to be evaluated. He distributed and reviewed 11x14 drawings of the Temporary Trail and New Striping Plan and responded to committee members' questions. Committee member suggestions included: • Provide an aerial photograph of the current condition • Overlay the temporary trail and striping plan on an aerial photograph and identify the streets • Provide Councilmembers a large drawing Action: Schedule for full Council on August 19. 08112114 PPP Committee Minutes, E. Authorization to Award a Construction Contract for the 2014 Citywide Storm Drainage Improvement Protect to D&G Backhoe, Inc. in the Amount of $337,759.43 Mr. English relayed the City received nine bids for this project. The engineer's estimate was $454,000, and the low bid from D&G Backhoe was $338,000. The total construction budget is $437,000 which includes the cost to manage the project, testing lab and 10% contingency. The cost will be paid by the Stormwater Utility Fund. He identified the site locations and recommended the project be awarded to D&G Backhoe. Action: Schedule on Consent Agenda. F. Authorization for Mayor to Approve Acceptance and Recording of a Quit Claim Deed for 740 15th St SW Mr. English advised the consultant surveyed 15t" St. SW and identified an area near 8t" Street where a small amount of right-of-way (24 square feet) needs to be secured for construction of the project. The property owners are excited about the sidewalk project and are willing to convey a small corner of their property for construction of the sidewalk. Action: Schedule on Consent Agenda. G. Reaort on Final Construction Costs for the 220 7th Ave Curb Rama and Curb/Gutter Project and Acceptance of Project Mr. English explained this is closeout of a small project to replace two curb ramps and the existing curb and gutter north of Edmonds Street. The property owner constructed the sidewalk at his cost. The small works roster was utilized; the contract amount was $12,450 and the actual cost was $11,270. Action: Schedule on Consent Agenda. H. Authorization to Award a Construction Contract for the 15th St SW Walkway Project Mr. English explained this project was scheduled on tonight's agenda as it will be advertised for construction bids in August, possibly providing an opportunity to award the project at the September 2 Council meeting. If that schedule cannot be met, the bid results and budget will be on the September committee agenda. Action: Information only. Update on Edmonds Arts Commission Temporary Art Protects on 4th Avenue Cultural Corridor This item will be rescheduled to September as Arts & Culture Program Manager Frances Chapin was unavailable to present tonight. Action: Reschedule on September committee agenda. J. Public Comment — None The meeting was adjourned at 7:38 p.m.