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PPW051419PARKS & PUBLIC WORKS COMMITTEE MEETING May 14, 2019 Elected Officials Present Councilmember Kristiana Johnson (Chair) Councilmember Dave Teitzel (by phone) Staff Present Rob English, City Engineer Bertrand Hauss, Transportation Engineer Shannon Burley, Deputy Parks Director Mike Adams, Fleet Manager The meeting was called to order at 7:00 p.m. in the Council Chambers. Item 13 was moved to the beginning of the agenda. 13. Authorization to Purchase -2019 Cues Sewer Video Inspection Truck Mr. English explained this was presented to the PPW Committee in April and Councilmember Johnson had additional questions. Mr. Adams explained the existing Cues truck was put into service in June 2009, mileage of 18,515 and generator hours of 6,200 (reflects operating hours of the video equipment). The cost in 2009 was $174,715. The new truck has a $100,000 digital universal camera (DUC) that looks straight and around the pipe and has high definition detail. Councilmember Johnson relayed the cost of the proposed truck is $412,999.59 ($463,000 less a $50,000 trade-in allowance). The new truck is on a 10-year replacement cycle, but anticipated to be used for 12 years. She suggested the existing truck had two years of useful life remaining as evidenced by the trade-in value and retaining the camera as a spare. Mr. Adams explained the truck itself is fine but the interfacing modules to operate the DUC that was purchased three years ago make using the camera very clunky and time-consuming and the DUC, lateral launch and other cameras require frequent repair. The cost of the truck (cab chassis, box and generator) is $97,000; the new truck will have an oversized alternator and an inverter assembly to convert power which is much quieter than the existing generator. Storm purchased a similar truck without the lateral launch camera. Discussion followed regarding the inability for storm and sewer to share a video inspection truck, difficulties with the camera interface creating the need for a new truck, retaining the existing DUC camera as a spare, and approval of the truck in the 2019 budget. Action: Schedule as action item for full Council Edmonds Chamber of Commerce Special Event Contracts Oth of July, Taste & Car Show Ms. Burley explained the contract language has been updated to reflect the ban on single use plastic straws/stirrers and cutlery and to promote food composting. Locations for compostable bins have been agreed upon and will be included in the map handout and on the Chamber website. The 4th of July contract has also been updated to include the 5k/1k race. With regard to the Taste, the south facing stage that reduced sound impact for nearby condominium residents will continue this year. Councilmember Teitzel, whose condo faces the field, agreed the repositioning of the stage was an improvement. He pointed out the Taste contract contained "Taste of Edmonds" in several places. Action: Schedule on Consent Agenda. 05/14/19 PPW Committee Minutes, Page 2 2. ILA Snohomish County Civic Fundinq Ms. Burley relayed the City applied for funds from Snohomish County for redevelopment of Civic Park and received $450,000 over three years. The ILA represents the agreement and funding awarded. A Civic Financing Update is scheduled for the June 4 Council meeting. Action: Schedule ILA on Consent Agenda 3. Presentation of a Supplemental Agreement with BHC Consultants for the Dayton Street Utility Replacement Project Mr. English relayed the Dayton Street project began on Monday. The supplement agreement with BHC Consultants adds the following tasks: • Design revisions to the waterline replacement that lower the overall project construction costs and minimize water service interruptions to local businesses. • Generating a potholing plan for existing underground utilities to mitigate the possibility that proposed utilities do not conflict. • Revision to the design and cost estimates that adds the design for sewermain replacement in the alley between 5th and 4th. • Revisions to the project specification documents to reflect unforeseen changes to the WSDOT specifications and updates to the Edmonds standard details. • Dividing the project into two phases to help minimize impact to local businesses. • Additional effort for record drawings, design management, and schedule time to cover the additional work listed above. The total cost of the supplemental agreement is $64,000. Discussion followed regarding issues raised at the open houses, establishing a Twitter feed at the recommendation of one business to keep businesses updated, Community Transit and Sound Transit route detours, redesigning the existing traffic circle on Dayton to narrow the roadway and slow traffic and construction of a new sidewalk between 7 and 8th Ave. Action: Schedule on Consent Agenda. 4. Briefing of the 2020-2025 Six -Year Transportation Improvement Program Mr. Hauss explained the RCW requires the TIP to be updated annually. The TIP is financially constrained in the first three years. He highlighted the following projects: 2 76th Ave W Overlay from 196th St W to Olympic View Drive • Secured federal STP grant - $105,000 for design and $540,000 for construction o Funds available in 2021 3. 84th Ave West Overlay from 22011 St W to 212th St SW • Grant secured 2 years ago • Will be built later this summer, 8. Interim SR-99 Safety Improvements (new project) • Safety Plan rated this project as #1 priority o Install C-curb and raised median on entire corridor to restrict left turns ■ Estimated cost $750,000, possibly funded with remaining STP grant funds 9. SR-99 Gateway Revitalization • Secured $2M grant in 2017, $1.3M available now, $500,000 spent in 2018, remaining $800,000 available in 2021 • Consultant's cost estimate for entire corridor: $175M 05/14/19 PPW Committee Minutes, Page 3 o Hwy 99 project dived into seven stretches, 2241h to 2201h, where the most serious accidents occur would be the priority, improvements are estimated at $35M. City was unsuccessful in two grant requests last year 10. 7611 Ave W @ 2201h St SW • Secured grant for design, available in 2021. 11. 228th St SW from Hwy 99 to 95th PI W • Widening road on 228th to west of Hwy 99, adding bike lanes and sidewalks and potentially adding new Community Transit bus route • $2M grant request submitted 22. Sunset Ave Walkway from Bell St to Caspers St • Some grant funds remain 23. 238th St SW Island and ADA Curb Ramps • Later on agenda 24. Citywide Pedestrian Crossing Enhancement • Secured $1.5M grant for design, right-of-way, and construction • $429,000 in local funding in 2019 budget due to shortfall • At 90% design, potentially additional shortfall o Considering alternatives to reduce shortfall such as City staff installing RRFB (contractor installed = $30,000440,000 each versus inhouse install = $10,000 each) 25. Walnut St from 6th Ave to 7th Ave S • Secured $65,000 Complete Streets grant 26. Dayton Street • Secured $185,000 Complete Streets grant 43. SR-104 @ 76th Ave W Non -motorized Transportation Improvements (new project) • Applied for grant with Shoreline for traffic signal upgrades, striping ad ADA ramps 44. Downtown Lighting Improvements (new project) • Possible project to improve downtown lighting from transit center to SR-104 using $40M Sound Transit allocated to Edmonds and Mukilteo to improve pedestrian and bicycle access 45. SR-104 Walkway from mid -block crossing -400' north of Pine St to Pine St and Pine St from SR-104 to 3rd Ave S (new project) • Possible project using $40M Sound Transit allocation 46. Citywide bicycle improvements • Install bike lanes along 1001h Ave W/9th Ave W from 244th St SW to Walnut St and along Bowdoin Way from 911 Ave W to 84th Ave W • Submitted $2M grant 47. Edmonds Waterfront Connector Discussion included ways to improve pedestrian safety such as a traffic signal at 234th and adding leading pedestrian interval, WSDOT's speed study that found the 8511 percentile speed on Hwy 99 was over 45 mph, interest in pursuing a speed limit reduction on Hwy 99 particularly in the area between 228 and 236th where there pedestrians cross but there are no traffic signals, the 4th Avenue Cultural Corridor (project 39), and anticipated completion of the Admiral Way crosswalk in 2019. Action: Public hearing on May 21 st 5. Presentation of the Traffic Impact Fee Annual Report Mr. English reported the City collected $201,348 in Traffic Impact Fees in 2019. The beginning balance was $551,000; expenditures totaled $138,846 for four items, 1) debt payment on 220th St improvements ($40,000), 2) right-of-way purchase for the 7611 & 212th project ($10,500), 3) construction improvements on 76th & 212th ($33,000) and a decision package in the 2018 budget for predesign of 76th & 220th intersection ($55,000). He summarized the City has collected over $2M since the inception of the Traffic 05/14/19 PPW Committee Minutes, Page 4 Impact Fee in 2004. The Traffic Impact Fee is in the last year of the increase approved as part of the 2015 Transportation Plan. Discussion followed regarding consideration of the Traffic Impact Fee in the Transportation Plan update and debt remaining for the 220th St project. Action: Schedule update for full Council. 6. Presentation of a Supplemental Agreement with Louis Berger for the Dayton Street Pump Station Protect Mr. English relayed the legislature approved $515,000 for this project. This is a supplemental agreement to the design contact with Louis Berger, the engineer of record for the Dayton Pump Station project. Approximately $9,100 is related to updating PS&E documents to remove federal specifications that are no longer required, $5,500 for bid support, $76,000 for construction support services, and a $8,120 management reserve for a total of approximately $99,067. The supplement is funded by the 412 Stormwater Utility Fund. The goal is to advertise late May/early June and open bids early July. Construction is anticipated late 2019/early 2020; there is a four month delivery on the pumps. Mr. English responded to questions and discussion followed regarding the increased cost, this project working with the Edmonds Marsh project to solve flooding, the historic pattern of drainage in the area, and maintenance of the pump by City staff. Action: Schedule on Consent Agenda 7. Waterfront Redevelopment Project Bid Report & Award Ms. Burley reported two bids were received, both significantly higher than the engineer's estimate. One bid was deemed non -responsive and staff recommends rejecting the second bid and relooking at the project. Mr. English explained consideration is being given to separating the project into two projects — 1) seawall construction that can only be during the fish window (July to September), and 2) parking lot improvements which could start early fall in conjunction with the Waterfront Center construction. The seawall project could be bid and constructed next year. Discussion followed regarding constructing the seawall after the building is complete, what components would be in each part of the project, potential for heavy equipment for the seawall construction damaging the parking lot, and consideration being given to delaying the second lift of pavement until after the seawall is constructed and isolating access to one lane in the parking lot or leaving the north side of the parking lot compacted aggregate base for equipment use. Action: Schedule rejection of bid on Consent Agenda. 8. ILA Snohomish County Amendment 1 Extension of Waterfront Redevelopment Councilmember Johnson relayed the original ILA expires June 30, 2019; the amendment extends the ILA through December 30, 2020 and carries over $125,000. Action: Schedule on Consent Agenda. 9. Presentation of a 10ft Dedication along 72nd Ave W adjacent to 17606 72nd Ave W Mr. English explained this is related to a proposed Not subdivision at 17606 72nd Ave W. The existing 72nd Ave W right-of-way is 50 feet; the Official Street Map requires a 10-foot dedication at the time of development to increase the right-of-way to 60 feet. 05/14/19 PPW Committee Minutes, Page 5 Action: Schedule on Consent Agenda. 10. Report on Bids for the 238th St. SW Island Improvements and Pedestrian Curb Ramp Barrier Removals Mr. English relayed bids were presented to the PPW Committee in March; one bid was received that was very high and the City Council rejected bids in April. The project was advertised and four bids were received. The low bid of $207,174.70, submitted by Salinas Construction was missing documentation and was rejected as non -responsive. McCann Construction Enterprises submitted the low responsive bid in the amount of $374,322 for Schedules A, B and C. With the funds available, all three schedules could not be awarded so staff is recommending awarding Schedules A (island on 238th) & B (4 intersection ramps at 41h & Alder) for a total of $269,708. Available funding includes $189,220 in CDBG grants, $49,850 from REET and a first quarter budget amendment in 2019 carried over funds for a total of $259,007. The total estimated construction budget with the construction contract, construction management and management reserve is $350,628. Mr. English recommended moving $91,000 from the 2019 overlay program to fund the ramps at 71h & Alder which are scheduled for overlay in the near future. Funding sources include Fund 112 and REET 125 and 126. He responded to Council questions about funds typically carried forward from the overlay program and the ability of the concrete crew to do ADA ramps. Action: Schedule on Consent Agenda. 11. Presentation of a Supplemental Agreement with Blueline for Construction Management Services Mr. English explained staff identified two projects that will require construction management services, 1) Dayton Street Utility Replacement), and 2) the Dayton Pump Station Dayton Pump Station for a total of $207,500. The agreement will be funded from each project's budget. A brief discussion followed regarding using a contractor versus hiring staff. Action: Schedule on Consent Agenda. 12. Utility Easement for the Dayton St Pump Station Protect Mr. English explained the Port shares ownership of the parking lot at Dayton & Railroad where the pump station will be located. This item grants a utility easement from the Port to City to install the pump on site. In response to a question whether double tracking would impact the easement, Mr. English advised the easement is outside of the railroad's right-of-way in the parking lot. Action: Schedule on Consent Agenda. The meeting was adjourned at 8:40 p.m.