PPW061119PARKS & PUBLIC WORKS COMMITTEE MEETING
June 11, 2019
Elected Officials Present Staff Present
Councilmember Kristiana Johnson (Chair) Phil Williams, Public Works Director
Councilmember Dave Teitzel Rob English, City Engineer
Mayor Dave Earling Carrie Hite, Parks & Recreation Director
Mike DeLilla, Senior Utilities Engineer
Jeannie Dines, Recorder
The meeting was called to order at 7:01 p.m. in the Council Chambers. The agenda was reordered.
1. ECC 5.32 and 5.05.060; Park Rules and Dog Rules
Ms. Hite explained she was asked by Snohomish County Public Health to add no smoking/vaping in
parks. The parks already have no smoking signs, but it is not codified so it is not enforceable. Staff
maintains a list of issues that arise frequently; adding no smoking/vaping in parks provided an
opportunity to make some additional housekeeping changes. The proposed changes were also
reviewed by the Planning Board in March. She reviewed the following:
Changes to Park Rules:
1. Add a chapter to prohibit smoking/vaping in parks. Marijuana added at the City Attorney's
recommendation
2. Add a chapter to prohibit feeding wildlife on waterfront beaches
3. Change park hours to read " closed from sunset to sunrise"
4. Clarify chapter 5.32.030 about the allowance motor vehicles in parks
5. Clarifying 5.32.040 to be consistent with the City's practice
6. Small housekeeping items
a. ADA language
b. Prohibiting the drinking of intoxicants or use of controlled substances unless authorized
by a special event permit
Discussion following regarding the source of concern with feeding wildlife on waterfront beaches,
whether people feed geese at Civic Field, Parks equipment that removes goose waste, and anticipation
development of Civic Park will reduce the presence of geese. Ms. Hite said there would be no increased
expense for enforcement.
Ms. Hite explained people calling to ask where they can walk their dogs are referred to the code which
contains a very specific list of locations. Research done by a Parks intern found most cities in the greater
Puget Sound area allow dogs on leash in parks. She reviewed changes to Chapter 5.05.060 Dogs on
Public Grounds that would allow dogs on leash and under the owner's control in all parks, with the
exception of playfields, public beaches, playgrounds, the spray ground and school grounds. Parks plans
to install dog waste stations at all parks.
Questions and discussion followed regarding allowing dogs on the track at Civic Field, anticipated
additional expense for enforcement and dog waste bags, Police Department and Animal Control's
support of the change because it is clearer and easier to enforce, dogs at Civic Field to discourage
geese, dogs at concerts in the park, no change to the prohibition of dogs at the summer market and
plans for a public campaign if the Council approves the change.
06/11/19 PPW Committee Minutes, Page 2
Action: Scheduled for full Council
2. Presentation of a Supplemental Agreement with Parametrix for the Edmonds Street
Waterfront Connector
Mr. Williams reviewed:
Timeline and next steps
o 2012
■ Don't Block our Beach Rally
■ First Responders recognition of access issues
o 2014
■ Council prioritizes and emphasizes need for access
0 2015-2016
■ Alternatives analysis
■ Waterfront connector at Edmonds Street
o 2017-2019
■ Preliminary design
0 2019-2020
■ 30%/60% design
■ 90% Design
■ Final design
Scope Review — Major Tasks and how tasks fit together
o Public Involvement (Tasks 202, 302, 402)
o Engineering for the final design
o Arts/Cultural Collaboration (Tasks 207, 305, 405)
o Stakeholder coordination (Tasks 203, 303, 403)
o Architectural Collaboration (Tasks 205, 304, 404)
o Environmental Documentation (Tasks 214, 308)
Cost Review
Phase 2 — 60%
Phase 3 — 90%
Phase 4 — 100%
Project Totals
Design
$2,153,594
$891,609
637,558
$3,682,961
M mt Reserve
150,000
150,000
50,000
350,000
Total
2,303,594
1,041,609
687,758
4,032,961
Expenses
4,540
6,267
2,750
58,512
Phase Totals
$2,353,134
$1,047,876
$690,463
$4,091,473
■ Project Partners
Project Partners
Amount
Phase
City of Edmonds
$100,000
Study
$150,000
Planning
BNSF Railway
$50,000
Study
$50,000
Planning
Community Transit
$5,000
Study
$5,000
Planning
Port of Edmonds
$25,000
Study
$75,000
Planning
$1,500,000
Construction
Sound Transit
$10,000
Study
$10,000
Planning
Washington State
$500,000
Study
$700,000
Planning
$6,000,000
Design/Const
$1,050,000
Design/Const
06/11/19 PPW Committee Minutes, Page 3
• Project Funding Status
Grant Requests
Amount
Phase
BUILD (Federal)
$18,856,000
Construction
Grant opportunities
Amount
Phase
INFRA Federal
TBD
Construction
RCO State
TBD
Construction
Dept of Ecology (State)
TBD
Construction
Bicycle & Ped II State
TBD
Construction
PSRC (County)
TBD
Construction
PSAR Large Capital State
TBD
Construction
Questions and discussion followed regarding the source of the $2.3M, funding the City has provided,
potential sources for a local match (any non-federal funds), whether BNSF will provide further funding,
cost of phase 1 ($1.69M), cost of the supplement contract exceeding the original contract, comments
from citizens expressing preference for investing the funds in safety improvements on Hwy 99, the
Tribes awaiting further information, environmental analysis, mitigation strategy for any identified
impacts, SEPA determination, whether an EIS will be required, 1 % for Art, whether there are legal
issues associated with locating the connector on the border of a marine sanctuary (Councilmember
Teitzel will forward email to Mr. Williams), distance from the pier to the railroad tracks, crash protection
for the pier, ensuring the conditions under which the connector would be used forferry offload are clearly
stated and in writing with WSDOT, effect of sea level rise on this structure, potential offsite mitigation at
Edmonds Marsh, and identifying stakeholder groups. Committee suggestions included the following:
• Add noise study (from emergency vehicles) to assumptions on page 30
• Add an additional Council meeting in final tasks
• Missing text at the bottom of Page 59
• Identify stakeholders that should be included in public process and communicate with them early
in the process
• In presentation to Council, include refresher about analysis of alternatives
Action: Schedule for full Council
3. Utility Rate Increase & Future Adoption of a Utility Rate Ordinance
Mr. DeLilla distributed FCS Group's analysis. Mr. Williams reviewed:
• Overview of Utility Rate Study Process
• Overview of Revenue Requirement Analysis
• Key assumptions
o Annual Cost inflation
o Operating Forecast
o Annual Growth
• Utility Policies (Goals)
o Rate analysis policy on a 3-year cycle
o Capital Fund Policy
• Examples of policies that should be developed
o Operating Reserve
o Capital Reserve
o Replacement Reserve Funding (RRF)
o Equipment Reserve
o Debt Service Coverage
o Revenue Sufficiency
• Capital Needs Forecast - Water
o $21,867,000 in capital projects from 2019-2024
06/11/19 PPW Committee Minutes, Page 4
o Cash resources are expected to fully cover the projected capital costs
■ Reflects pay-as-you-go (cash -only) funding philosophy
• Water Revenue Requirement Forecast
Proposed
Projected
Existing
2019
2020
2021
2022
2023
2024
Annual Water Rate Increase
5%
5%
5%
5%
5%
Monthly single-family bill @ 7ccf
(w/tax)
$52.07
$54.00
$55.33
$58.07
$60.95
$63.04
• Capital Needs Forecast - Stormwater
o $26,807,000 in capital projects from 2019 to 2024
o Cash resources are expected to cover - 99% of projected capital costs
■ Reflects pay-as-you-go (cash -only) funding philosophy
• Stormwater Revenue Requirement Forecast
Proposed
Projected
Existing
2019
2020
2021
2022
2023
2024
Annual Stormwater Rate Increase
9.5%
9.5%
9.5%
4%
4%
Monthly single-family bill (w/tax)
$18.09
$20.69
$22.66
$24.82
$25.81
$26.84
• Capital Needs Forecast - Sewer
o $41,291,000 in capital projects from 2019 to 2024
o Cash resources are expected to fully cover the projected capital costs
■ Reflects pay-as-you-go (cash -only) funding philosophy
• Sewer Revenue Requirement Forecast
Proposed
Projected
Existing
2019
2020
2021
2022
2023
2024
Annual Sewer Rate Increase
7.0%
7.0%
7.0%
7.0%
7.0%
Monthly single-family bill (w/tax)
1 $48.02
$51.38
$54.98
$58.83
$62.94
$67.35
• Total Bill compared to other cities/utility districts @ 10ccf
o Most expensive (Seattle): $265.51
o Edmonds: $132.38
o Least expensive (Lynnwood): $104.72
Discussion and questions followed regarding the planning period for the rate study, annual growth
forecast, whether the 5% increase could be reduced to 4% with a leaner fund balance, expected life of
new pipes, and a suggestion to emphasize the benefit of pay-as-you-go versus bonds.
Action: Schedule for full Council
4. Presentation of a Local Agency Agreement for Construction Management, Material
Testing and Inspection Services for the 84th Ave Overlay
Mr. English advised the construction contract estimate is $925,000. The City received a federal grant
two years ago. The scope of the project is 84th Ave from 220th Street to 212th Street and includes
stormwater improvements (-$500,000) and upgrading non -compliant ADA curb ramps. Federal funding
requires additional administrative work; this agreement would provide construction management to
assist the project manager during the construction phase. Following evaluation of the four responses to
the RFQ, staff selected WH Pacific. A scope of services and fee will be negotiated.
Discussion and questions followed regarding the federal grants funding the management reserve,
inability to include sidewalks and/or trails in the project, sufficient sunlight for solar powered pedestrian -
actuated beacons, and lack of in-house capacity for this work.
06/11/19 PPW Committee Minutes, Page 5
Action: Schedule on Consent Agenda once the scope is negotiated and contract prepared as long as
fee is less than the city's preliminary estimate ($137,200)
5. Presentation of an Interlocal Agreement with the City of Mountlake Terrace for Aquatic
Vegetation Removal in Lake Ballinger
Mr. English explained as a result of work done by the Lake Ballinger Forum and residents, a
management plan has developed to help treat invasive species in the lake (milfoil, pond weed and water
lily). Mountlake Terrace secured a grant through DOE to fund development of a plan/strategy. The plan
includes chemical treatment (applying an herbicide to public lands on the north shore in late July,
monitoring and reapplication) and a physical treatment (workshop to teach residents how to remove
invasive species and installation of burlap barriers).
Discussion and questions followed regarding ensuring the herbicide is safe for humans and animals,
public outreach to residents, and when this comes to Council including an explanation of the testing
done to ensure the herbicide is safe for humans and animals.
Action: Schedule on Consent Agenda
6. Presentation of an Intergovernmental Services Agreement with the Snohomish County,
for Development of an On -Going Water Quality Monitoring Program for Lake Ballinger
Mr. English explained as a result of efforts by the Lake Ballinger Forum, a water quality monitoring
program, "Lakewise" is being established for the lake which has been successful implemented by
Snohomish County. This program includes training residents to take water quality samples and submit
them to a lab. Once the data is available, Snohomish County will consult with the Lake Ballinger Forum
on the findings. One resident has volunteered to receive the training; more volunteers are being sought.
A brief discussion followed regarding the cost.
Action: Schedule on Consent Agenda
7. Lynnwood Mazda Pedestrian Easement
Mr. English explained a development project by Lynnwood Mazda for a showroom and service center
will require frontage improvements on Hwy 99 and 76th Avenue W. Frontage improvements include 7-
foot sidewalks and street trees in tree grates along both property frontages. To provide the
improvements, portions of the public sidewalk will encroach onto private property in 10 locations on
Hwy 99 and 76th, requiring a public pedestrian easement. A similar easement for the Hyundai building
will be presented to the PPW Committee in July. The business is responsible for the cost of the frontage
improvements. Councilmember Johnson requested staff research and report on what appeared to be a
walkway on the northwest side of the property.
Action: Schedule on Consent Agenda
8. Larsen Short Plat -10-ft Street ROW Dedication along 75t" PI W and Retaining Wall
Maintenance Easement along 72"d Ave W
Councilmember Teitzel referred to an email from a citizen regarding the legal authority for easements
and right-of-way when reviewing proposed development projects including whether staff had the
authority not to require minimum access widths, etc. Mr. English said staff will address the questions
raised in the email at the July PPW Committee meeting.
Mr. English explained this is a 3-lot subdivision at 15729 75th Place W. The development code requires
dedication of 10 feet of right-of-way for the street as well as a maintenance easement adjacent to the
06/11/19 PPW Committee Minutes, Page 6
retaining wall. A brief discussion followed regarding whether access could be provided on the north
side.
Action: Schedule on Consent Agenda
9. Wassail Pedestrian Easement at the NE Corner of 639 2"d Ave
Mr. English explained the applicant plans to demolish the existing structure and construct a new single
family home. Site conditions preclude a traditional corner so the proposal is for the sidewalk on 2nd Ave
to curve across private property to connect to the Caspers St sidewalk.
Action: Schedule on Consent Agenda
10. 10-ft Sanitary Sewer Easement along the west property boundary of 625 Alder Street
Mr. English explained during review of a building permit for a single family residential addition at this
address it was discovered an easement did not exist for the public sewer main on the west side the of
property. The easement is required as part of the building permit application. Discussion followed
regarding other instances where there are no easements.
Action: Schedule on Consent Agenda
The meeting was adjourned at 9:30 p.m.