PPW031020PARKS & PUBLIC WORKS COMMITTEE MEETING
March 10, 2020
Elected Officials Present Staff Present
Councilmember Diane Buckshnis (Chair) Phil Williams, Public Works Director
Councilmember Susan Paine Rob English, City Engineer
Shannon Burley, Deputy Parks Director
Jeannie Dines, Recorder
The meeting was called to order at 7:12 p.m. in Council Chambers.
1. RCO Grants Resolution
Ms. Burley relayed every even year the Recreation Conservation Office (RCO) administers grants for
local parks acquisition and development; Council is required to acknowledge these applications by
resolution. Staff would like to submit two grants for Marina Beach Park redevelopment and Willow Creek
at Marina Beach Park; the grants are eligible to serve as a match for each other. Discussion included
the grant writer (Ashley Knapp), ability to extend the grant, ability to reapply if not successful and still
meet the timeframe, the grant writer's recommendation to split the grant into two requests, and the grant
writer's success in Lynnwood.
Action: Schedule on Consent Agenda.
2. Arts Festival, Market and Urban Craft Fair Event Contracts
Ms. Burley reviewed the special event contracts, explaining the Arts Festival and Market are long
standing events; the contracts reflect updated dates but no other substantive changes. Last year's
contracts included a number of changes to reflect what actually happens at the events. The Urban Craft
Fair is in its fourth year, growing from a small event to the point where this year the City is requiring a
contract. It will be held at Frances Anderson Center this year and eventually move back to Civic Park.
All three contracts have been reviewed and approved by an internal team (police, fire, streets, public
works (waste), planning, and economic development) and the City Attorney.
Ms. Burley relayed contracts for the remaining four events (Taste, 4th of July, Car Show & Oktoberfest)
will be presented for review at a later date.
Action: Schedule on Consent Agenda
7. Rejection of Bid for the Fishing Pier Rehabilitation Project - Scaffolding for Fiber
Reinforced Polymer Repairs
Mr. English explained this is follow-on to the main rehab work; cracking in the center joint would be
addressed with this project. The bid was for the scaffolding with City staff making the repairs. The
engineer's estimate for the scaffolding was $89,000 and the only bid received was $158,000. The bid
was determined to be nonresponsive because their statement of qualifications was incomplete and the
project specified boat/barge access to support the repairs but the project bid only provided ladder
access from the pier deck. The project was sent to 140 potential contractors on the small works roster
and only one bid was received. Staff recommends rejecting the bid and working with Washington
Department of Fish & Wildlife (WDFW) to potentially identify additional funds to develop another
solution. Discussion followed regarding the lack of bidders, whether the Port had been contacted, and
03/10/20 PPW Committee Minutes, Page 2
past discussions with DWFW about their engineering division building a structure to allow the City crew
to do the repairs.
Action: Schedule on Consent Agenda.
3. Presentation of Professional Services Agreement with The Blueline Group for Capital
Protects Construction Management, Engineering and Inspection Services
Mr. English relayed the City issued a Request for Qualifications (RFQ) in December 2019 to hire two
consulting firms to support City staff with construction management, engineering and inspection
services for various capital projects that are scheduled to begin construction in 2020 and 2021. The City
received statements of qualifications from six engineering firms and Blueline was one of two selected.
This agreement will allow Blueline to provide services for the Phase 10 Waterline Replacement Project
and Phase 7 Sewerline Replacement project. The total fee is $297,600 which includes a $20,000
management reserve and is funded by the Water and Sewer Utility funds.
Action: Schedule on Consent Agenda
4. Report on Bids for Phase 10 Waterline Replacement Project
Mr. English reported bids were opened on Thursday; five contractors submitted bids. The engineer's
estimate was $1.9M, the low bidder was D&G Backhoe at $1,737,097, approximately $130,000 under
the engineer's estimate. The project includes three schedules of work for two water main replacement
and improvements at Swedish Hospital. Combining two projects and bidding it as one project resulted
in economies of scale. He provided the proposed construction budget ($2,258,226) and construction
funding ($2,460,510). Discussion followed regarding the City's relationship with the five bidders and
potential savings on this project.
Action: Schedule on Consent Agenda
5. Supplemental Agreement with WHPacific, Inc. for 841th Ave Overlay Project
Mr. English relayed this project began last fall with A&M Contractors, a grind and overlay of 84th Avenue,
storm improvements, rebuilding curb ramps to comply with ADA requirements, and a Rectangular Rapid
Flashing Beacons (RRFB) at the crosswalk at the school on 84th. The contract is in winter suspension;
the overlay is scheduled for April. The duration of the project has been extended due to the contractor's
progress and challenges with administering their new company. The supplemental agreement for
approximately $10,000 with WHPacific will provide assistance to A&M and support to the City's project
manager. He anticipated a budget amendment will be required to add funds to this project although not
all the funds budgeted were allocated when the project was awarded. Discussion followed regarding
the contractor's inexperience, this contractor being the low bidder, and the ultimate cost.
Action: Schedule on Consent Agenda
6. Presentation of an Agreement with Cascade Bicycle Club for the Citywide Pedestrian
Crossing Enhancements Protect
Mr. English explained in 2016, the City secured a $1.49M grant from the Safe Routes to Schools
program for the Citywide Pedestrian Crossing Enhancements Project. The project consists of improving
pedestrian safety at nine locations throughout the City and range from RRFBs, a new HAWK signal,
and a new traffic signal as well as $20,000 for an education program. The City is partnering with
Cascade Bicycle and the Edmonds School District to fund a bike and pedestrian safety program, LET'S
GO, a 3-week curriculum to teach pedestrian and bicycle safety. There will be minor changes to the
agreement related to the school's schedule.
03/10/20 PPW Committee Minutes, Page 3
Action: Schedule on Consent Agenda
8. Sound Transit Funding Agreement for the Citywide Improvement
Councilmember Paine referred to a whereas clause that stated funds could have been for projects such
as sidewalks, noting there was more interest in the community in sidewalks than bicycle routes. Mr.
Williams advised they were not just any sidewalks, it would need to be something like a key missing
sidewalk adjacent to the train station. Councilmember Paine distributed a map from the Transportation
Element; Mr. Williams clarified the map identified bicycle routes, not bicycle facilities. Mr. English
distributed a map of citywide bicycle improvements that identifies proposed sharrows and proposed
bike lanes, and existing sharrows, bike lanes and bike paths. The proposed bike lanes would be 5-feet
wide, marked with appropriate stencils and sharrows in some locations. The primary routes for bike
lanes are 100th from 244th to Walnut, Bowdoin from 9th to 84th 228th from 78th to 80th and sharrows on
80th from 228th to 220th.
Mr. English explained the intent is to improve access to either the Mountlake Terrace transit center or
the downtown Edmonds station. Sound Transit provided $100M for the system access program; 27-30
communities received funding. The second whereas addresses what the program could fund because
communities submitted different improvements.
Discussion followed regarding congestion in the Westgate area, Edmonds not being known as a bike
city, few cyclists around Westgate and other arterials, cyclists using other routes due to the lack of
bicycle improvements, whether Edmonds should aspire to be a bicycle community, the bicycle program
in the schools teaching future cyclists, intent to get people to public transportation opportunities as easily
and quickly as possible, connecting bike routes, concern with the location of bike lanes and congestion,
street parking on 9th, concern from the community, bike counts, determining the number of traffic
accidents involving bicycles, impacts to LOS, the City's proposal to Sound Transit using criteria in the
funding package, and the requirement for a sidewalk to be critical connection. The committee requested
the presentation to Council include cross sections.
Action: Full Council and advertise opportunity for public comment at the meeting
9. 2019 Transportation Benefit District Report
Mr. Williams reviewed:
Edmonds City Council formed TBD on November 18, 2008
TBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009 limiting the use of
funds collected to maintenance and preservation of streets and related traffic controls assets
Funds collected
0 2012 $640,994
0 2013 $670,435
0 2014 $623,111
0 2015 $687,421
0 2016 $701,467
0 2017 $692,589
0 2018 $716,013 + $43,181 in additional qualifying expenditures = $759,194
0 2019 $689,668 + $26,345 in additional qualifying expenditures = $176,013
Schedule of Revenues, Expenditures and Changes in Fund Balance 1/1/19-12/31/19
Revenues
$20 Vehicle Registration Fee
$689,668
Total Revenues
$689,668
Expenditures
Road Maintenance includes repairs, patching, crack sealing)
Labor & Benefits
149,090
03/10/20 PPW Committee Minutes, Page 4
Supplies
36,089
Traffic Control
Labor & Benefits
190,949
Supplies
170,895
Total Expenditures
$689,668
Net Charge in Fund Balance
--
Fund Balance - Beginning
--
Fund Balance - Ending
--
[1] A additional $26,345 in expenditures were eligible for reimbursement from this funding source, however, due to
funding constraints, these expenditures were absorbed by Fund 111 — Street Fund
o Funds collected are about 40% of street maintenance budget
2020 Paving Program
o Total $799,492.70
o Revenue & Expense
Revenue
Fund 112-Street
$ 400,000
Fund 125-REET 2
250,000
Fund 126-REET 1
450,000
Budget Amendment'
Fund 112-Street
46,157
Fund 125-REET 2
96,188
Fund 126-REET 1
92,655
Subtotal'
$235,000
Total Pavement Budget
$1,335,000
Total Funding
$1,335,000
Expense
Streets
Employee time
$ 50,000
Pave Cnsltnt-Design
48,000
Pave Cnsltnt-Construct
10,000
Construction
740,000
Contingency
74,000
Constr M mt
88,800
Dayton
93,000
2021 Design
50,000
TOTAL
$1,153,800
' The $235,000 will be requested in a first quarter budget amendment.
• Map of 2020 Overlay Program
Mr. Williams reported on the status of 1-976 which passed statewide with 53.7% in favor although
Edmonds voted it down with 56% against. The initiative was challenged by King County, Seattle and
the Garfield Transportation Authority and requesting an injunction. The judge granted an injunction to
the appellants which usually signals the likelihood of the appellants eventually prevailing. Supporters of
1-976, represented by the Attorney General, immediately appealed to the Supreme Court who upheld
the injunction. The judge issued a partial decision that largely favored the proponents of the initiative on
all the constitutional issues, but left two issues to be decided, 1) Burien issued bonds pledging TBD
revenues to pay the bonds and whether it was legal for a subsequent initiative to interfere, and 2), the
initiative set vehicle valuation based on Kelley Blue Book; the judge was concerned with a third party,
non -government controlled/influenced method of establishing value.
The judge is likely to decide those issues by the end of the month. Regardless of his decision, it will be
appealed to the Supreme Court which will likely take until the end of 2020. If the case is ultimately lost,
there is a possibility that the monies collected between when 1-976 would have been effective
(December 5, 2019) and the date of the final decision will have to be reimbursed. Mr. Williams outlined
three approaches assuming TBD funding will go away, 1) preemptively ask voters to re -authorize, 2)
identify another source of funds, or 3) reprioritize general governmental resources to make up for loss.
The committee requested the presentation to full Council include a slide regarding 1-976 that includes
the three options.
Action: Full Council
The meeting was adjourned at 8:25 p.m