PPW111220PARKS & PUBLIC WORKS COMMITTEE MEETING
November 12, 2020
Elected Officials Present Virtually
Councilmember Susan Paine (Chair)
Councilmember Diane Buckshnis
Councilmember Vivian Olson
CALL TO ORDER
Staff Present Virtually
Phil Williams, Public Works Director
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
The Edmonds City Council virtual online PPW Committee meeting was called to order at 4:05 p.m. by
Councilmember Paine.
2. COMMITTEE BUSINESS
1. Renewal of the Interlocal Agreement with the Snohomish Conservation District
Mr. English explained this is an agreement the City has had for several years. The City has worked with
SCD on several improvements including rain gardens in rights -of -way and neighborhoods, outreach
and education, the rain barrel event at Yost Park, and a new program that will be piloted in 2021, lawns
to lettuce. SCD was formed in 1941; the area of Edmonds that was previously part of the County in
those years can receive services from the SCD. SCD's mission is to promote and encourage
conservation and responsible use of natural resources. The Interlocal Agreement covers the period
January 1, 2021 through December 31, 2025. Discussion followed regarding a suggestion to research
SCD projects outside of Edmonds, and the number of bioswales and raingardens that have been
installed via this program.
Action: Schedule on Consent.
2. Presentation of Local Agency Agreement for Construction Management services
on the Citywide Pedestrian Crossing Enhancements Project
Mr. English explained this project is out to bid and bids will be opened next week. The project will install
pedestrian safety improvements at nine intersections including a HAWK signal at SR-104 & 84tn
converting the emergency signal at SR-104 & 232"d to a full signal, curb ramps and Rapid Rectangular
Flashing Beacons (RRFB). The agreement will provide support for City staff for construction
administration. The fee is approximately $107,000 with a 5% management reserve ($4,800) for a total
of $112,063. The agreement is funded via project funding which includes a federal grant and REET and
Stormwater funds.
Discussion followed regarding the traffic device planned for SR 524 & 7tn Avenue North (ramps and
RRFB), the difference between this item (construction administration) and Agenda Item 2.3 (engineer
support), and funding originally in the 2020 budget that will be carried forward to the 2021 budget.
Action: Schedule on Consent.
3. Presentation of a Supplemental Agreement with KPG for the Citywide Pedestrian
Crossing Enhancements
Mr. English explained this is a supplemental agreement to the design contract with KPG, the designer
of the Citywide Pedestrian Crossing Enhancement Project. Via this agreement, KPG will provide
assistance during the construction phase such as approving material submittals, responding to RFIs,
design efforts related to change orders, record drawings at the conclusion of the project, etc. The fee is
11/12/20 PPW Committee Minutes, Page 2
$30,414 plus a 20% management reserve for a total of $36,007. Discussion followed regarding UDBE
goals of 9% in the construction contract, WSDOT's recent assignment of UDBE goals on consultant
contracts, and the RRFB project at a private driveway on Dayton (staff will provide the address to
committee members).
Action: Schedule on Consent Agenda.
4. Presentation of a Supplemental Agreement with WHPacific for the 84th Ave
Overlay Project
Mr. English explained the primary contractor defaulted on the contract. Minor miscellaneous work
remains to complete the project plus a few subcontractors have not been paid in full. The surety bond
is being pursued to cover the subcontractor costs and a contractor to complete the work. Questions and
discussion followed regarding the amount of the bond (typically the amount of the contract).
Action: Schedule on Consent Agenda.
5. Presentation of Professional Services Agreement with Tetra Tech, Inc. for design
of the Seaview Park Infiltration Facility Phase 2 Project
Mr. English explained staff successfully secured a $557,000 DOE grant for this project that funds 75%
of the design/construction. Tetra Tech, who designed Phase 1, was the only respondent to the City's
RFQ. Staff worked with Tetra Tech to develop a scope and fee to design four injection wells on the
other half of the Seaview Park parking lot that will double the stormwater diversion in the Phase 1 project
and reduce the volume of runoff into Perrinville Creek as well as the velocity to reduce erosion in
Perrinville Creek. Staff recommends approval.
Mr. Williams described the scouring problem in Perrinville Creek that results in sediment collection
downstream. This project is also a habitat enhancement. A future project will replace the culvert under
Talbot Road, but unless the scouring issue further up in the basin is addressed, that project is futile.
Questions and discussion followed regarding downstream impacts of UIC wells, the agreement's not -
to -exceed amount of $225,000 including the management reserve that is funded 75% by the grant and
the 25% match ($56,000) funded by the Stormwater fund.
Action: Schedule on Consent Agenda.
6. Proposal to approve the WWTP Chief Operator Job Description
Mr. Williams relayed this position is part of the reclassification and reorganizing the treatment plant.
Treatment technologies are changing, becoming more automated, and skills sets are changing. In the
past there was a plant manager, a plant superintendent and two leads (operations and maintenance)
which are both vacant. The proposal is to combine the lead position into one position, a chief operator.
The job description is attached to the agenda. Tonight's request is for the Council to instruct the HR
Manager to negotiate the position with the union and once an agreement is reached, to fill the position.
He described a future request to fill an instrumentation and control position that would replace the vacant
maintenance mechanical lead position.
Questions and discussion followed regarding sophistication of the treatment plant operation,
consideration of this job description by the PSPP Committee, process for replacing two positions with
one, this position reporting to the Treatment Plant Manager, contract person that is doing plant
superintendent work, and funding for the position included in the budget.
Action: PPW committee members had no objections to the job description and agreed to allow the
PSPP Committee to make the decision whether to schedule it on the Consent Agenda.
3. ADJOURN
The meeting was adjourned at 4:42 p.m.