PPW011221PARKS & PUBLIC WORKS COMMITTEE MEETING
January 12, 2021
Elected Officials Participating Virtually
Councilmember Laura Johnson
Councilmember Luke Distelhorst
CALL TO ORDER
Staff Participating Virtually
Phil Williams, Public Works Director
Rob English, City Engineer
Angie Feser, Parks, Rec. & Cultural Serv. Dir.
Shannon Burley, Deputy Director
Scott Passey, City Clerk
Brian Tuley, IT Supervisor
Dave Rohde, GIS Analvst
The Edmonds City Council virtual online PPW Committee meeting was called to order at 4:00 p.m. by
Councilmember Distelhorst.
2. COMMITTEE BUSINESS
1. Interlocal Agreement with Snohomish County for GIS Data
Mr. Tuley explained this is a renewal and modification of an existing ILA between the City and
Snohomish County for technology servers. The City has a direct fiber connection to the County which
provides data access to County and State technology resources. The modification is related to aerial
photography which the County has taken the lead on and shared with all municipalities. The aerial
photograph provides new map layers in the GIS system and as technology and aerial images improve,
can be used to create maps of pipe locations, tree canopy, park areas, land use information, etc.
Questions and discussion followed regarding the change to the ILA to add aerial data and who can
access the tree canopy data (maps available to the public at maps. edmondswa.gov).
Action: Forward to January 191h Consent Agenda
2. Public Pedestrian Easement along Edmonds Way adjacent to 22810 Edmonds Way
Mr. English explained this is a pedestrian easement along SR 104 for a new 18-unit townhome
development where 951h Place intersects with SR 104. The development requires frontage
improvements; the pedestrian easement will provide the width for a 7-foot sidewalk and a 4-foot planter
adjacent to the sidewalk. Staff's recommendation is approval of the easement and place it on a future
consent agenda once engineering is completed. Questions and discussion followed regarding zoning
of the parcel and when during the permitting process things like traffic impacts are considered .
Action: Forward to future Consent Agenda.
3. Frances Anderson Center Tenant Buildinq Use Agreement
Ms. Feser explained this is related to the renewal of lease agreements with the six tenants of the
Frances Anderson Center and to waive this year's annual increase due to COVID impacts. In addition,
there are two contract revisions including the City's authorization to adjust lease payments when the
City closes the building, and changing the terms of some of the agreements to longer than one year.
01/12/21 PPW Committee Minutes, Page 2
Ms. Burley explained six tenants lease space in the Frances Anderson Center, (a childcare, a preschool,
two art providers and two recreation providers. The tenants have been significantly impacted by COVID
and are operating on an extremely limited capacity. All but the childcare provider took advantage of the
Council -approved tenant relief program which temporarily suspended lease payments. To date only
one tenant is unable to make their complete payments, but they plan to catch up once programming
resumes.
The Building Use Agreement secures the space in building and establishes payment rate and terms.
Rates are typically adjusted based on CPI, usually 2.5-3% annually. Last year it was determined that
the lease agreements needed to come to Council for approval, previously they were under the authority
of the Parks Director to negotiate with approval by the Mayor. She proposed the following: 1) rent rates
remain the same as 2020 (already authorized by Mayor and Finance), 2) expand the section of the
agreement related to premises availability to include pandemic language, and 3) expand four of the six
agreements to multiple years (includes annual increase based on CPI).
Discussion following regarding appreciation for the businesses following COVID guidelines.
Action: Forward to January 191h Consent Agenda
4. Waterfront Center Building Use Agreement
Ms. Burley displayed a photograph of the Waterfront Center, explaining this is an operating agreement
for the City's use of the building. The site and the work done to remove the pier and enhance the
environmental impact are not part of this agreement. She reviewed the 54-year history in partnership
with the Senior Center. The senior center will operate the facility with a focus on senior programming
until 4 p.m.; Monday — Thursday the City will provide programming for all ages beginning at 4 p.m.
Ms. Burley compared the Building Use Agreement to the Amended Ground Lease related to the term,
catering parameters, first priority use, billing parameters, equipment use, security and staffing,
advertising and sponsorship, recordkeeping, maintenance and utilities, damage, dispute resolution,
hold harmless, and insurance, explaining it was a standard use agreement outlining operational issues
in a shared space. One full-time employee will program the space and be stationed at the Waterfront
Center.
She provided photos of the view of Puget Sound from the first floor and the teaching kitchen and
reviewed floorplans, identifying the City use areas, community lounge area, banquet rooms,
multipurpose rooms, meeting room, reception area, game room, ESC occupied space, ballrooms, utility
back of house, and shared office available to City all hours.
Questions and discussion followed regarding the possibility of having one meeting room available for
public/non-profit scheduling, locked shared office space, the City's access to storage in the facility,
contingency planning for COVID, ability to offer virtual programming, opportunities for environmental
education on the beach, and Parks staff that have been repurposed during COVID.
Action: Forward to January 191h Consent Agenda authorizing the Mayor to sign the agreement
3. ADJOURN
The meeting was adjourned at 4:34 p.m.