Loading...
PPW011221PARKS & PUBLIC WORKS COMMITTEE MEETING January 12, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Rob English, City Engineer Angie Feser, Parks, Rec. & Cultural Serv. Dir. Shannon Burley, Deputy Director Scott Passey, City Clerk Brian Tuley, IT Supervisor Dave Rohde, GIS Analvst The Edmonds City Council virtual online PPW Committee meeting was called to order at 4:00 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Interlocal Agreement with Snohomish County for GIS Data Mr. Tuley explained this is a renewal and modification of an existing ILA between the City and Snohomish County for technology servers. The City has a direct fiber connection to the County which provides data access to County and State technology resources. The modification is related to aerial photography which the County has taken the lead on and shared with all municipalities. The aerial photograph provides new map layers in the GIS system and as technology and aerial images improve, can be used to create maps of pipe locations, tree canopy, park areas, land use information, etc. Questions and discussion followed regarding the change to the ILA to add aerial data and who can access the tree canopy data (maps available to the public at maps. edmondswa.gov). Action: Forward to January 191h Consent Agenda 2. Public Pedestrian Easement along Edmonds Way adjacent to 22810 Edmonds Way Mr. English explained this is a pedestrian easement along SR 104 for a new 18-unit townhome development where 951h Place intersects with SR 104. The development requires frontage improvements; the pedestrian easement will provide the width for a 7-foot sidewalk and a 4-foot planter adjacent to the sidewalk. Staff's recommendation is approval of the easement and place it on a future consent agenda once engineering is completed. Questions and discussion followed regarding zoning of the parcel and when during the permitting process things like traffic impacts are considered . Action: Forward to future Consent Agenda. 3. Frances Anderson Center Tenant Buildinq Use Agreement Ms. Feser explained this is related to the renewal of lease agreements with the six tenants of the Frances Anderson Center and to waive this year's annual increase due to COVID impacts. In addition, there are two contract revisions including the City's authorization to adjust lease payments when the City closes the building, and changing the terms of some of the agreements to longer than one year. 01/12/21 PPW Committee Minutes, Page 2 Ms. Burley explained six tenants lease space in the Frances Anderson Center, (a childcare, a preschool, two art providers and two recreation providers. The tenants have been significantly impacted by COVID and are operating on an extremely limited capacity. All but the childcare provider took advantage of the Council -approved tenant relief program which temporarily suspended lease payments. To date only one tenant is unable to make their complete payments, but they plan to catch up once programming resumes. The Building Use Agreement secures the space in building and establishes payment rate and terms. Rates are typically adjusted based on CPI, usually 2.5-3% annually. Last year it was determined that the lease agreements needed to come to Council for approval, previously they were under the authority of the Parks Director to negotiate with approval by the Mayor. She proposed the following: 1) rent rates remain the same as 2020 (already authorized by Mayor and Finance), 2) expand the section of the agreement related to premises availability to include pandemic language, and 3) expand four of the six agreements to multiple years (includes annual increase based on CPI). Discussion following regarding appreciation for the businesses following COVID guidelines. Action: Forward to January 191h Consent Agenda 4. Waterfront Center Building Use Agreement Ms. Burley displayed a photograph of the Waterfront Center, explaining this is an operating agreement for the City's use of the building. The site and the work done to remove the pier and enhance the environmental impact are not part of this agreement. She reviewed the 54-year history in partnership with the Senior Center. The senior center will operate the facility with a focus on senior programming until 4 p.m.; Monday — Thursday the City will provide programming for all ages beginning at 4 p.m. Ms. Burley compared the Building Use Agreement to the Amended Ground Lease related to the term, catering parameters, first priority use, billing parameters, equipment use, security and staffing, advertising and sponsorship, recordkeeping, maintenance and utilities, damage, dispute resolution, hold harmless, and insurance, explaining it was a standard use agreement outlining operational issues in a shared space. One full-time employee will program the space and be stationed at the Waterfront Center. She provided photos of the view of Puget Sound from the first floor and the teaching kitchen and reviewed floorplans, identifying the City use areas, community lounge area, banquet rooms, multipurpose rooms, meeting room, reception area, game room, ESC occupied space, ballrooms, utility back of house, and shared office available to City all hours. Questions and discussion followed regarding the possibility of having one meeting room available for public/non-profit scheduling, locked shared office space, the City's access to storage in the facility, contingency planning for COVID, ability to offer virtual programming, opportunities for environmental education on the beach, and Parks staff that have been repurposed during COVID. Action: Forward to January 191h Consent Agenda authorizing the Mayor to sign the agreement 3. ADJOURN The meeting was adjourned at 4:34 p.m.