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PPW041321PARKS & PUBLIC WORKS COMMITTEE MEETING April 13, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst 1. CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Rob English, City Engineer Angie Feser, Parks, Rec. & Cultural Serv. Dir. Shannon Burley, Dep. Parks, Rec. & Cultural Serv. Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 4 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Presentation of a Settlement Agreement for Dayton Street Pump Station Project Mr. English explained the bulk of construction work was completed in early 2020. During pump startup and testing, it was determined the three pumps provided by the contractor (Grundfos) were drawing more electricity than specified by the construction contract. Grundfos offered to design new motors that would draw the electricity specified in the contract specifications. The settlement agreement will, 1) provide three pump motors (two installed and one backup) at no cost, installation and testing, and 2) pay the cost of additional power associated with the pumps currently in operation. Staff has negotiated the attached draft settlement agreement with the pump manufacturer (with approval of the contractor); the City Attorney is working to finalize the agreement. Once complete, staff recommends placing the agreement on the Consent Agenda for approval. Mr. English responded to questions regarding other associated costs (none). Action: Future Consent Agenda once the settlement agreement is finalized. 2. Civic Park - Project Construction Contracts Ms. Feser advised no action is required, this is an update in preparation for the construction project. Presentations to full Council and consideration of several contracts are scheduled at the April 20th and 27th meetings. She reviewed: • Project background 0 2016 - 8 acres acquired 0 2017 — Master Plan adopted with assistance of Walker Macy 0 2018 - Grant applications, Parks CIP/CFP adoption, stadium grandstands demolished 0 2019 - Bonds issued ($3.7M) 0 2020 - Project bid unsuccessful 0 2021 - Project re -bid Project design highlights o Hazel Miller Meadows o Promenade o Lawn/athletic fields o Perimeter Path 1/3 mile (alt #2 — rubber surface) 04/13/21 PPW Committee Minutes, Page 2 o Sports courts with multi -purpose use o Field House/Boys & Girls Club o Above ground skatepark o Scramble wall (Alt #3) o Water feature (Alt #1) o Shade pavilion o Restroom and storage o Petanque grove o Inclusive playground supported by Rotary commitment of $250,000 Project funding sources for construction Grants $=3,470,000 General Fund $1,853,000* Bonds $3,700,000 Donations $400,000** REET 2 (Fund 125) $1,305,092 REET 2 (Fund 126 $71,816 Park Impact Fees $1,352,620 Total $12,152,428 *Currently $2M allocated from General Fund as authorized by City Council, but only the $1.85M was needed to cover expenses in this initial budget amendment **Edmonds Rotary has committed to contributing $250,000 and another $55,000 provided by the City's bench/picnic table donor program Grants State of Washington/RCO $1,350,000 Snohomish County Conservation Futures $ 450,000 Hazel Miller Foundation $1,500,000 Verdant $ 170,000 Total $3,470,000 Contracts requiring Council authorization 1. Project construction Base bid, Alternates (4) #1 -Water feature #2 - Rubber track surface #3 - Scramble wall #4 - Tree grates Bids opened April 81", 7 bids received, staff still processing 2. Construction Inspection (KBA) 3. Construction Administration Consultant (Walker Macy) Other project expenditures for construction 1. Construction o Owner provided RR, furnishings o Management Reserve (12%) o Sales tax (10%) 2. Construction Support o Testing & inhouse engineering 3. Construction Preparation o Permits o Inhouse engineering related to permitting $Unknown $613,251 $ 97,473 4. Stormwater mitigation (Yost Park) 5. Public Art (1 %) Next steps o Finalizing construction services contract o Identifying any necessary additional funding sources o Presentation to full Council April 2011 and 27t" for consideration of authorization 04/13/21 PPW Committee Minutes, Page 3 Questions and discussion followed regarding including the bids and additional costs in the April 20th meeting packet, base bid versus the four alternatives, bids submitted in 2020 versus 2021, asphalt track treatment if the rubber surface is not funded, ability to upgrade the track to rubber in the future, and interactive water feature. Action: Presentation to full Council April 20th and 27th 3. Edmonds Marsh Right of Entry Agreement Ms. Feser explained the City owned Edmond Marsh property is adjacent to Port property and portions of the paved pedestrian path, boardwalk and landscaping on Port property are maintained by the City. Permission from the Port is necessary for the City to access those areas. She responded to questions regarding maintenance provided by the City and work done by the City in the past under a previous right of entry agreement. Action: April 201h Consent Agenda 4. Presentation of a Local Agency Professional Services Agreement with CM Design Group, LLC for the 76th Ave Overlay Project Mr. English recalled earlier this year the Council approved an Interlocal Agreement with the City of Lynwood for this project, a 2" grind and overlay and updated pedestrian curb ramps on 76th Ave between 196th and Olympic View Drive . Edmonds secured a federal grant in 2018 to fund a significant amount of the Edmonds portion of the project. The City published an RFQ in accordance with the City's Purchasing Policy to design the project, three firms responded and the selection committee chose CM Design Group. A contract fee of $150,529 was negotiated which included a 10% management reserve ($13,684). However, this federal contract does not allow a management reserve so it will be removed, reducing the contract fee amount to $136,844. The cost of this project is shared with Lynnwood; Edmonds' portion is $88,523 and Lynnwood will pay the difference. One of the reasons Edmonds' portion is larger is 10 of the 14 ramps are on the Edmonds side. The ramps require additional design effort and federal documentation related to the grant. Edmonds' cost will be paid by the grant and a local match funded with BEET. Questions and discussion followed regarding appreciation for upgrading the ADA facilities, there being no requirement for Disadvantaged Business Enterprises (DBE) firms, DBE firms that will be involved in the project, changing the channelization, and benefits of combining the project with Lynnwood. Staff was asked to follow up with Councilmember Distelhorst regarding DBE firms. Action: April 2011 Consent Agenda 5. Presentation of a 10-ft Dedication for 70th Ave W right-of-way adjacent to 15809 70th Ave W Mr. English explained a proposed 3 lot subdivision was submitted on 70th Avenue (two new homes and retention of existing home). Per the official street map, 70th requires a 10-foot street dedication on the east side adjacent to proposed development. Staff was asked to provide committee members the date the application was submitted. Action: April 2011 Consent Agenda 6. Presentation of a Pedestrian Easement at 8609 2441th St. SW 04/13/21 PPW Committee Minutes, Page 4 Mr. English advised this multi -family project on 244th includes 3 multi -family structures that provide 11 unit lots. The frontage improvements required a 7-foot sidewalk as well as an additional 0.5 foot pedestrian easement across the property width to provide clearance around the mailbox. Action: April 2011 Consent Agenda 7. Project Update on Citywide Bicycle Improvements Project Mr. Williams reviewed: • Project overview map 0 100th Ave W to 244th St SW/205th St SW to Walnut o Bowdoin Way from 9th Ave S to 84th Ave W o 80' Ave W from 228th St SW to 2201h St SW • Project summary o Citywide project to add bike facilities on both sides of street o Funded by $1.85M Sound Transit Access grant o Adds over 6 miles of bike facilities Efforts to date: 0 2009-2019 Citywide Bike Plan/TIP/Sound Transit Grant Pursuit o July 2020 Public hearing with City Council o August 2020 City Council approved accepting funds o Oct/Nov 2020 Blueline selected to assist City with outreach and design o Nov/Dec 2020 Survey, parking study, traffic analysis completed o Dec 2020 Listening sessions held with the community o Jan 2021 Preliminary design alternatives submitted to City for review o Feb 2021 Public outreach — website, survey, Zoom meeting o April 2021 Project update to Council Alternatives for Bowdoin/Walnut St (from Five Corners to 91h Ave S) o Alternative 1 ■ Removes all parking ■ Bike lane in each direction o Alternative 2 ■ Parking on north side ■ Westbound sharrow ■ Bike lane on east side ■ 11' travel lane does not provide enough space for cars to safely pass bikes that are using the shared lane o Alternative 3 ■ Parking on north side ■ Provides only a single eastbound bike lane ■ Cars and bike users would share a westbound lane requiring cars to pass bikes if necessary o Alternative 4 (new and recommended) ■ Parking provided on north side of street ■ Bike lane in each direction ■ Car travel lane widths are reduced ■ This alterative developed after the public meeting Questions and discussion included a preference for bike lanes and a suggestion not to lead with an alternative that eliminates parking and/ or reference the no parking alternate but not present it. • Alternatives for 91h Ave S/100th Ave W (from Walnut to SR 104) o Alternative 1 ■ Removes all parking 04/13/21 PPW Committee Minutes, Page 5 ■ Bike lane in each direction o Alternative 2A (recommended) ■ Bike lanes in both direction with 2'buffers ■ Parking on west side ■ 11'foot travel lanes o Alternative 2B ■ Parking on east side ■ Bike in each direction o Alternative 3 ■ Parking on west side ■ Bike lanes in both directions ■ 4' buffer on east side with no parking ■ Larger bike lane on west side Questions and discussion followed regarding adding pedestrian crossings and support for the 2' buffer on both sides in Alternative 2A. Recommended configuration 100th Ave W & 2201" St SW Intersection o Configuration minimizes lane offset that is currently present o Northeast corner of the intersection will be widened in order to provide bike lanes through the intersection along the curb o Northbound right turn lane has been removed; however, free right turn movements are not currently allowed at the intersection Alternatives for SR 104 & 100t" Ave W Intersection o Alternative 1 ■ Bike lanes in each direction ■ One through lane in each direction o Alternative 2 ■ One bike lane northbound and sharrow lane with bike ramps southbound ■ Two through lanes in each direction ■ This configuration narrows the lane width from 13' to 11' to provide two through lanes o Alternative 3 ■ Sharrows through intersection and bike on/off ramps to the sidewalk for shared walkway ■ This configuration is expected that curb lane adjustments will need to be made to provide enough room on sidewalks to allow peds and bicycles Committee requested staff provide the PowerPoint. Action: Presentation to full Council for action on April 27tn 8. Report on Construction Bids for the Phase 8 Sewerline Replacement Project Mr. Williams relayed the bid is fully qualified under the engineer's estimate. He responded to a question regarding cost differences between the bidders on Schedules A, B and C. Action: April 20t" Consent Agenda 3. ADJOURN The meeting was adjourned at 5:04 p.m.