Loading...
PPW051121PARKS & PUBLIC WORKS COMMITTEE MEETING May 11, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst 1. CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Rob English, City Engineer Bertrand Hauss, Transportation Engineer Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 4:00 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Presentation of the 2022-2027 Six -Year Transportation Improvement Program Mr. Hauss explained RCW requires that each city update their TIP annually by July 1st. The TIP includes all significant transportation projects that the City plans to undertake in the next six years. According to the City's policy, the first three years are financially constrained and the last three years are unconstrained. He highlighted projects with secured grant funding and recently secured grants: 2. 761h Avenue W Overlay from 19651h St SW to Olympic View — construct in 2021 3. Main St Overlay from 6th Ave to 8th Ave — secured design and construction, not available until 2023, construct in 2024 8. SR-99 Revitalization (initial project) 9. Highway 99 Revitalization 10. Highway 99 Revitalization from 224th St SW to 220th St SW 11. Highway 99 Revitalization from 244' St SW to 238th St SW 12. 761h Ave W @ 2201h St SW Intersection improvements 19. SR-104 ITS Adaptive System 24. Citywide Pedestrian Crossing Enhancements — construction completed July/August 43. Citywide bicycle improvements Questions and discussion followed regarding why the first three years were constrained (reasonable expectation of funding) and the last three years were unconstrained (unsecured funding), possible HAWK signal on Highway 99, and the Transportation Pan Update. Committee requested a 11 x 17 printout of the TIP. Action: Public hearing on May 18, 2021 2. 2020 Traffic Impact Fee Annual Report Mr. English reviewed: Beginning Balance $947,595 Impact Fees $805,648 ■ 220th St Loan Payment (40,121) Ending Balance $1,713,122 05/11/21 PPW Committee Minutes, Page 2 Year Impact Fees 2004-10 $589,645 2011 307,678 2012 29,966 2013 156,652 2014 202,295 2015 66,334 2016 139,031 2017 372,481 2018 201,348 2019 442,245 2020 805,648 Total $3,313,323 Mr. English relayed $1.7M is programed for projects used to develop the impact fee (concurrency projects); the two primary projects are the 7611/22011 intersection and the SR-99/2201h project. The impact fees will be updated as part of the Transportation Plan update. He responded to a question regarding impact fees from upcoming large projects. Action: Consent Agenda 3. 10-ft street dedications along Puget Drive and 9th Ave N adjacent to 1414 9th Ave N Mr. English explained the property is proposed to be subdivided into two lots and a single family home built on the westerly lot. The Official Street Map requires a 10-foot dedication on the north side of Puget Avenue and the east side of 9th Avenue N. He responded to questions regarding the existing site, and the need to update the Official Street Map. Action: Consent Agenda 4. Report on Bids for Phase 2 2021 Overlay Project Mr. English explained this is a follow-up to the Phase 1 overlay on which the City received bids lower than the engineers estimate which left some remaining budget for a Phase 2 small works contract to pave additional streets. Five bidders were invited to provide bids, 3 responded, bids ranged from approximately $111,000 to $134,000 for the base bid. There was also an add alternate but not enough budget to award it. The base bid will pave two streets, 206th Place and 82nd/214th Place. The contract will be funded with 2021 overlay funds from REET 125, 126 and 112 Street Fund. Staff is reviewing bids and if everything checks out, Granite Construction is the low bidder, the bid award will be on the May 18th or 25th agenda. The bid also included $10,000 funded from the Traffic Calming Program to replace existing traffic calming chicanes and humps on 238th and 240th east of Highway 99 with traffic cushions which are more friendly to emergency access vehicles. Questions and discussion followed regarding coordinating paving on 82nd/214th with home construction in that area, utility funds that were part of the remaining funds but cannot be used for additional paving, total of Phase 1 and 2 (approximately $880,000), and impacts of this year's reduced paving program Action: Consent Agenda 5. Presentation of a Professional Services Agreement with David Evans and Associates (DEA) for the Elm Way Walkway Project 05/11/21 PPW Committee Minutes, Page 3 Mr. English explained this is design of the Elm Walkway between 811 and 91h Avenues. The City issued a RFQ earlier this year, three engineering firms responded and the selection committee chose David Evans & Associates. The Elm Way walkway was identified in the 2015 Transportation Plan as the 6th ranked short walkway segment. It was included in last year's CIP and in the 2021 budget for design. The design will be for 700' of new sidewalks and stormwater improvements. The $139,000 fee includes a $5,000 management reserve and $10,000 option for infiltration. The 2021 budget included $150,800 for design; construction is planned in 2022. He responded to questions regarding coordination with the bike lane project, reconfiguration of Elm to one lane with sidewalk in the right turn lane, and the expected width of walkway (5). Action: Consent Agenda 6. WHPacific No Cost -Supplemental Agreement for the 84th Ave Overlay Project Mr. English explained this is required to extend the duration of the contract to the end of year. The contractor who did the initial 841h Ave overlay went bankrupt and the bonding company became involved. The project reached substantial completion in 2020, but there are a few remaining issues. He hoped to have the project completed in the next 1-2 months and the WSDOT audit completed (required due to federal funding). Action: Consent Agenda 7. Presentation of a Local Agency Professional Services Agreement with KPG for the 76th Ave. W (c- 220th St. SW Intersection Improvements Project Mr. English explained this project is in the 2021 budget. A grant was secured two years ago for design but the funds could not be obligated this year. An RFQ was issued earlier this year; two firms responded and the selection committee chose KPG based on their qualifications and experience. The project scope is to add dedicated turn lanes eastbound and westbound to add capacity, a dedicated southbound right turn lane, bike lanes, widen the sidewalk at the intersection, stormwater improvements and possibly conversion of overhead utilities at intersection. The contract is for preliminary design to 15%; there are a lot of issues to figure out such as the alignment of intersection, ROW requirements, stormwater, etc. 1-2 retaining walls, and potential conversion of overhead utilities. The consultant fee is $287,000 which includes a 10% management reserve. The fee may be reduced by $20,000-$30,000 if items are deferred to final design. Funding includes two federal grants, a $702,000 CMAQ grant, a $387,000 right- of-way grant with a local match of the same amount, and impact fees. This project and the Highway 99/220th project were tied as the highest ranking projects in the 2015 Transportation Plan. Mr. English responded to questions regarding previous signal timing improvements from 76th/220th east, widened sidewalks, safety aspects of undergrounding overhead utilities, proximity to the hospital and high school that made this project competitive, and maximizing the disadvantaged business goals if possible. Action: Consent Agenda 8. Renewal of Verizon Cell Tower Lease -Five Corners Mr. Williams displayed a diagram of the Five Corners reservoirs, explaining antennas are located on the reservoirs and supporting equipment is located in the northwest corner of the site. Verizon has leased 57 square feet for the last 15 years in a series of 5 year leases. This renewal will authorize the last 5-year extension at the end of which a new lease will be negotiated or the equipment removed and the site restored to its previous condition. He responded to questions regarding the 3% escalator in the lease and lease of the ground and antennas and said there are no plans to alter the existing antennas. 05/11/21 PPW Committee Minutes, Page 4 Action: Consent Agenda 9. Presentation of a Supplement Agreement with Blueline, LLC for Construction Management and Inspection Services Mr. English relayed this is a no cost supplement. Last year the Council approved a contract with Blueline to provide construction management and inspection services for the 2020 construction program. Due to COVID, some project scheduling slowed and City staff conducted inspections and did not utilize Blueline as much as anticipated. Approximately $180,000 of the budget remains. This supplement will program that remaining amount for 2021 projects as needed. Action: Consent Agenda 10. 2020 Transportation Benefit District Report Mr. Williams provided an overview of the TBD: Edmonds City Council formed TBD on November 18, 2008 TBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009 limiting the use of funds collected to maintenance and preservation of streets and related traffic controls assets. Funds collected 0 2012 $640,994 0 2013 $670,435 0 2014 $623,111 0 2015 $687,421 0 2016 $701,467 0 2017 $692,589 0 2018 $716,013 + $43,181 in qualifying expenditures = $759,194 0 2019 $689,668 + $26,345 in qualifying expenditures = $176,013 0 2020 $719,684 + $133,604 in qualifying expenditures = $586,080 Schedule of Revenues, Expenditures and Changes in Fund Balance 1/1/20-12/31/20 Revenues $20 Vehicle Registration Fee $719,684 Total Revenues Expenditures 719,684 Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 134,935 Supplies 26,463 Traffic Control Labor & Benefits 195,617 Supplies 114,670 Vehicle Charges 114,396 Excess Transferred to Street Fund 133,604 Total Expenditures $179,684 Net Charge in Fund Balance -- Fund Balance - Beginning -- Fund Balance - Ending -- 2021 Paving Program o Revenue & Expense Revenue Expense Employee time $80,000.00 Construct 450,454.00 Construct Contingency 45,045.40 05/11/21 PPW Committee Minutes, Page 5 Fund 112-Street $100,000 CM 67,568.10 Fund 125-REET 2 400,000 8811 Share 66,637.50 Fund 126-REET 1 300,000 Phase 2 Construct 145,745.00 Fund 112-Street 16,269 Phase 2 Councilmember 21,861.75 Fund 125-REET 2 15,166 Phase 2 Contingency 14,574.50 Fund 126-REET 1 9,875 2021 Design Total Pave Budget 1 $841,311 TOTAL $891,866.25 Map of 2021 Overlay Program 1-976 Status o November 2019 - Initiative 976 passed by the voters of Washington State o An injunction, upheld by the State Supreme Court, kept the initiative from taking effect o Local licensing fee collections remained — Edmonds continued receiving and expending these revenues o October 2020 - 1-976 ruled unconstitutional by the Washington State Supreme Court Mr. Williams responded to questions regarding the rationale for not allowing TBD funds to be used for paving, other potential uses of TBD funds, and revenue sources for street maintenance. Action: Consent Agenda 3. ADJOURN The meeting was adjourned at 4:58 p.m.