PPW051121PARKS & PUBLIC WORKS COMMITTEE MEETING
May 11, 2021
Elected Officials Participating Virtually
Councilmember Laura Johnson
Councilmember Luke Distelhorst
1. CALL TO ORDER
Staff Participating Virtually
Phil Williams, Public Works Director
Rob English, City Engineer
Bertrand Hauss, Transportation Engineer
Scott Passey, City Clerk
The Edmonds City Council virtual online PPW Committee meeting was called to order at 4:00 p.m. by
Councilmember Distelhorst.
2. COMMITTEE BUSINESS
1. Presentation of the 2022-2027 Six -Year Transportation Improvement Program
Mr. Hauss explained RCW requires that each city update their TIP annually by July 1st. The TIP includes
all significant transportation projects that the City plans to undertake in the next six years. According to
the City's policy, the first three years are financially constrained and the last three years are
unconstrained. He highlighted projects with secured grant funding and recently secured grants:
2. 761h Avenue W Overlay from 19651h St SW to Olympic View — construct in 2021
3. Main St Overlay from 6th Ave to 8th Ave — secured design and construction, not available
until 2023, construct in 2024
8. SR-99 Revitalization (initial project)
9. Highway 99 Revitalization
10. Highway 99 Revitalization from 224th St SW to 220th St SW
11. Highway 99 Revitalization from 244' St SW to 238th St SW
12. 761h Ave W @ 2201h St SW Intersection improvements
19. SR-104 ITS Adaptive System
24. Citywide Pedestrian Crossing Enhancements — construction completed July/August
43. Citywide bicycle improvements
Questions and discussion followed regarding why the first three years were constrained (reasonable
expectation of funding) and the last three years were unconstrained (unsecured funding), possible
HAWK signal on Highway 99, and the Transportation Pan Update. Committee requested a 11 x 17
printout of the TIP.
Action: Public hearing on May 18, 2021
2. 2020 Traffic Impact Fee Annual Report
Mr. English reviewed:
Beginning Balance
$947,595
Impact Fees
$805,648
■ 220th St Loan Payment
(40,121)
Ending Balance
$1,713,122
05/11/21 PPW Committee Minutes, Page 2
Year
Impact Fees
2004-10
$589,645
2011
307,678
2012
29,966
2013
156,652
2014
202,295
2015
66,334
2016
139,031
2017
372,481
2018
201,348
2019
442,245
2020
805,648
Total
$3,313,323
Mr. English relayed $1.7M is programed for projects used to develop the impact fee (concurrency
projects); the two primary projects are the 7611/22011 intersection and the SR-99/2201h project. The
impact fees will be updated as part of the Transportation Plan update. He responded to a question
regarding impact fees from upcoming large projects.
Action: Consent Agenda
3. 10-ft street dedications along Puget Drive and 9th Ave N adjacent to 1414 9th Ave
N
Mr. English explained the property is proposed to be subdivided into two lots and a single family home
built on the westerly lot. The Official Street Map requires a 10-foot dedication on the north side of Puget
Avenue and the east side of 9th Avenue N. He responded to questions regarding the existing site, and
the need to update the Official Street Map.
Action: Consent Agenda
4. Report on Bids for Phase 2 2021 Overlay Project
Mr. English explained this is a follow-up to the Phase 1 overlay on which the City received bids lower
than the engineers estimate which left some remaining budget for a Phase 2 small works contract to
pave additional streets. Five bidders were invited to provide bids, 3 responded, bids ranged from
approximately $111,000 to $134,000 for the base bid. There was also an add alternate but not enough
budget to award it. The base bid will pave two streets, 206th Place and 82nd/214th Place. The contract
will be funded with 2021 overlay funds from REET 125, 126 and 112 Street Fund. Staff is reviewing
bids and if everything checks out, Granite Construction is the low bidder, the bid award will be on the
May 18th or 25th agenda. The bid also included $10,000 funded from the Traffic Calming Program to
replace existing traffic calming chicanes and humps on 238th and 240th east of Highway 99 with traffic
cushions which are more friendly to emergency access vehicles.
Questions and discussion followed regarding coordinating paving on 82nd/214th with home construction
in that area, utility funds that were part of the remaining funds but cannot be used for additional paving,
total of Phase 1 and 2 (approximately $880,000), and impacts of this year's reduced paving program
Action: Consent Agenda
5. Presentation of a Professional Services Agreement with David Evans and
Associates (DEA) for the Elm Way Walkway Project
05/11/21 PPW Committee Minutes, Page 3
Mr. English explained this is design of the Elm Walkway between 811 and 91h Avenues. The City issued
a RFQ earlier this year, three engineering firms responded and the selection committee chose David
Evans & Associates. The Elm Way walkway was identified in the 2015 Transportation Plan as the 6th
ranked short walkway segment. It was included in last year's CIP and in the 2021 budget for design.
The design will be for 700' of new sidewalks and stormwater improvements. The $139,000 fee includes
a $5,000 management reserve and $10,000 option for infiltration. The 2021 budget included $150,800
for design; construction is planned in 2022. He responded to questions regarding coordination with the
bike lane project, reconfiguration of Elm to one lane with sidewalk in the right turn lane, and the expected
width of walkway (5).
Action: Consent Agenda
6. WHPacific No Cost -Supplemental Agreement for the 84th Ave Overlay Project
Mr. English explained this is required to extend the duration of the contract to the end of year. The
contractor who did the initial 841h Ave overlay went bankrupt and the bonding company became
involved. The project reached substantial completion in 2020, but there are a few remaining issues. He
hoped to have the project completed in the next 1-2 months and the WSDOT audit completed (required
due to federal funding).
Action: Consent Agenda
7. Presentation of a Local Agency Professional Services Agreement with KPG for the
76th Ave. W (c- 220th St. SW Intersection Improvements Project
Mr. English explained this project is in the 2021 budget. A grant was secured two years ago for design
but the funds could not be obligated this year. An RFQ was issued earlier this year; two firms responded
and the selection committee chose KPG based on their qualifications and experience. The project scope
is to add dedicated turn lanes eastbound and westbound to add capacity, a dedicated southbound right
turn lane, bike lanes, widen the sidewalk at the intersection, stormwater improvements and possibly
conversion of overhead utilities at intersection. The contract is for preliminary design to 15%; there are
a lot of issues to figure out such as the alignment of intersection, ROW requirements, stormwater, etc.
1-2 retaining walls, and potential conversion of overhead utilities. The consultant fee is $287,000 which
includes a 10% management reserve. The fee may be reduced by $20,000-$30,000 if items are
deferred to final design. Funding includes two federal grants, a $702,000 CMAQ grant, a $387,000 right-
of-way grant with a local match of the same amount, and impact fees. This project and the Highway
99/220th project were tied as the highest ranking projects in the 2015 Transportation Plan.
Mr. English responded to questions regarding previous signal timing improvements from 76th/220th east,
widened sidewalks, safety aspects of undergrounding overhead utilities, proximity to the hospital and
high school that made this project competitive, and maximizing the disadvantaged business goals if
possible.
Action: Consent Agenda
8. Renewal of Verizon Cell Tower Lease -Five Corners
Mr. Williams displayed a diagram of the Five Corners reservoirs, explaining antennas are located on
the reservoirs and supporting equipment is located in the northwest corner of the site. Verizon has
leased 57 square feet for the last 15 years in a series of 5 year leases. This renewal will authorize the
last 5-year extension at the end of which a new lease will be negotiated or the equipment removed and
the site restored to its previous condition. He responded to questions regarding the 3% escalator in the
lease and lease of the ground and antennas and said there are no plans to alter the existing antennas.
05/11/21 PPW Committee Minutes, Page 4
Action: Consent Agenda
9. Presentation of a Supplement Agreement with Blueline, LLC for Construction
Management and Inspection Services
Mr. English relayed this is a no cost supplement. Last year the Council approved a contract with Blueline
to provide construction management and inspection services for the 2020 construction program. Due
to COVID, some project scheduling slowed and City staff conducted inspections and did not utilize
Blueline as much as anticipated. Approximately $180,000 of the budget remains. This supplement will
program that remaining amount for 2021 projects as needed.
Action: Consent Agenda
10. 2020 Transportation Benefit District Report
Mr. Williams provided an overview of the TBD:
Edmonds City Council formed TBD on November 18, 2008
TBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009 limiting the use of
funds collected to maintenance and preservation of streets and related traffic controls assets.
Funds collected
0 2012
$640,994
0 2013
$670,435
0 2014
$623,111
0 2015
$687,421
0 2016
$701,467
0 2017
$692,589
0 2018
$716,013 + $43,181 in qualifying expenditures = $759,194
0 2019
$689,668 + $26,345 in qualifying expenditures = $176,013
0 2020
$719,684 + $133,604 in qualifying expenditures = $586,080
Schedule of Revenues, Expenditures and Changes in Fund Balance 1/1/20-12/31/20
Revenues
$20 Vehicle Registration Fee
$719,684
Total Revenues
Expenditures
719,684
Road Maintenance (includes repairs, patching, crack sealing)
Labor & Benefits
134,935
Supplies
26,463
Traffic Control
Labor & Benefits
195,617
Supplies
114,670
Vehicle Charges
114,396
Excess Transferred to Street Fund
133,604
Total Expenditures
$179,684
Net Charge in Fund Balance
--
Fund Balance - Beginning
--
Fund Balance - Ending
--
2021 Paving Program
o Revenue & Expense
Revenue
Expense
Employee time
$80,000.00
Construct
450,454.00
Construct Contingency
45,045.40
05/11/21 PPW Committee Minutes, Page 5
Fund 112-Street
$100,000
CM
67,568.10
Fund 125-REET 2
400,000
8811 Share
66,637.50
Fund 126-REET 1
300,000
Phase 2 Construct
145,745.00
Fund 112-Street
16,269
Phase 2 Councilmember
21,861.75
Fund 125-REET 2
15,166
Phase 2 Contingency
14,574.50
Fund 126-REET 1
9,875
2021 Design
Total Pave Budget
1 $841,311
TOTAL
$891,866.25
Map of 2021 Overlay Program
1-976 Status
o November 2019 - Initiative 976 passed by the voters of Washington State
o An injunction, upheld by the State Supreme Court, kept the initiative from taking effect
o Local licensing fee collections remained — Edmonds continued receiving and expending
these revenues
o October 2020 - 1-976 ruled unconstitutional by the Washington State Supreme Court
Mr. Williams responded to questions regarding the rationale for not allowing TBD funds to be used for
paving, other potential uses of TBD funds, and revenue sources for street maintenance.
Action: Consent Agenda
3. ADJOURN
The meeting was adjourned at 4:58 p.m.