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PPW091421PARKS & PUBLIC WORKS COMMITTEE MEETING September 14, 2021 Elected Officials Participating Virtually Staff Participating Virtually Councilmember Laura Johnson Phil Williams, Public Works Director Councilmember Luke Distelhorst Rob English, City Engineer Angie Feser, Parks, Rec., Cul. Serv. & Human Serv. Dir. Bertrand Hauss, Transportation Engineer Ryan Hague, Capital Project Manager Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council virtual online PPW Committee meeting was called to order at 7:30 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Supplemental Agreement with Osborn Consulting, Inc. for the Phase 3 Storm Maintenance Project Mr. English relayed a consultant selection process last resulted in the selection of Osborn Consulting for Phases 2 and 3. The City Council awarded the construction contract for Phase 2 in July. This supplemental agreement is to design Phase 3 which includes two segments, 1) Pine Street - 1,800 lineal feet of pipe replacement and potentially an infiltration facility, and 2) 88t" Avenue - 2,600 lineal feet of pipe replacement. Staff is still negotiating the fee and recommend placing the agreement on the Consent Agenda once the fee negotiations are complete. Questions and discussion followed regarding a cultural resources documentation not being required and the State database regarding the location of cultural resources. Action: Consent Agenda after fee negotiations complete 2. Project Update for the Citywide Bicycle Improvement Project Mr. Hague reviewed: • Timeline Reap o City pursued and won a $1.85M Sound Transit grant in September, 2019 for installation of bike lanes at various locations in Edmonds o Design contract was awarded in September 2020 ■ Intense public interest in the project triggered a public outreach effort including - "Listening sessions" held with interested residents in December 2020 - Public meeting via Zoom in February 2021 - One-on-one meetings with residents as requested - Online surveys - Project email address and website o Public input combined with data to drive design decisions o Project design recommendations were presented to Council May 4, 2021 ■ Questions were raised about the Westgate intersection ■ Additional public meeting was requested - Public meeting held June 2, 2021 09/14/21 PPW Committee Minutes, Page 2 Westgate Intersection o Alternative 1 ■ Adds 1 bike lane in each direction ■ Eliminates 1 through -lane in each direction ■ Adds northbound and southbound right turn lanes o Alternative 2 ■ Adds 1 northbound bike lane ■ Adds shared lane markings (sharrows) to southbound through -lane ■ Provides ramps so that southbound cyclists can exit onto the sidewalk, walk through the intersection and reenter the roadway south of the intersection ■ Maintains current number of through -lanes ■ Travel lanes get slightly narrower Side -by -side Comparison o Impacts to motorists Alternative 1 Alternative 2 Vehicle lanes maintain current width Vehicle lanes get slightly narrower Intersection LOS drops from C to D Intersection LOS stays at C 238th Elm travel time during PM Peak 238th Elm travel time during PM Peak No build — 207.2s No build — 207.2s Alternative 1 — 235.3s Alternative 2 — 209.6s Delay — 28.1 s Delay — 2.4s o Queue lengths at Westgate ■ Graphic identifying 50% and 95% queue northbound and southbound Alternative 1 Alternative 2 Lengthy queues impacting driveways in both directions Shorter queues — 130' shorter than Alt 1 o Impacts to Bicyclists Alternative 1 Alternative 2 Completes the bicycle lane network Southbound cyclists are required to with a direct connection for all cyclists either share a lane with vehicles or exit through Westgate onto the sidewalk Increases usability of corridor by Cyclists will not consider this corridor cyclists to be as safe or efficient as Alt 1 o Intangibles Alternative 1 Alternative 2 Longer queues and greater delays Increase future grant opportunities; could cause motorists to seek granting agencies may be more likely to alternative routes. This could result in fund a future bike lane expansion than adjacent neighborhoods seeing future lanes for motorized vehicles increases in traffic volumes and speeds Additional Improvements o Public comments indicated residents want additional pedestrian safety improvements o Design Team identified four intersections where enhanced pedestrian safety facilities could bring added quality to the project o Design Team also identified one intersection where existing pedestrian facilities could be realigned to streamline vehicle traffic. o None of these improvements were accepted in the original project and they would require additional City funds to install o Alternative 1 — 9th & Pine Pedestrian improvements ■ Intersection experiences significant pedestrian traffic ■ Flashing beacons and potentially bulbed out curbs would increase safety o Alternative 2 — Yost Park Entrance Improvements ■ Intersection sees significant pedestrian traffic (Yost Park entrance) 09/14/21 PPW Committee Minutes, Page 3 ■ Bulbed-out curbs, new parking spots, and minor intersection realignment could slow down vehicles and increase safety o Alternative 3 — Bowdoin & Pioneer Pedestrian Improvements ■ No marked crossings exist for approximately 0.8 miles between Yost Park entrance and Five Corners roundabout ■ Residents have requested safer crossings in this area, specifically ■ Possible improvements such as flashing beacons and bulbed-out curbs would increase safety o Alternative 4 100th & 224th Pedestrian Improvements ■ No marked crosswalks exist for approximately 0.6 mile between Westgate and 220th St SW ■ Flashing beacons crosswalk markings and potentially bulbed-out curbs would increase safety o Alternative 5 — Woodway Campus Entrance Improvements ■ Current configuration has crosswalk north of the intersection. Pedestrians interfere with motorists turning left to go north on 100th ■ This requires longer green time to clear queues from high school and consequently more disruptions on 100th ■ Proposed configuration would mitigate disruptions to traffic on 100th by moving crosswalk to south side of intersection • Additional Improvements Description Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Totals z Ped Improve Yost Park Ped Improve & Ped Improve & High ~ & 9thlPine Ent Bowdoin ? 100t"/224t" School Ent Q0 Consultants $13,500 $17,155 $13,500 $13,500 $7,884 $65,539 Const. Contract $33,250 $58,150 $33,250 $33,250 $33,250 $191,150 M mt Reserve 10% $3, 325 $5, 815 $3, 325 $3, 325 $3, 325 $19,115 Const. Mgmt $5, 985 $10, 467 $5, 985 $5, 985 $5, 985 $34, 407 z 1% Art $333 $582 $333 $333 $333 $1,912 00 Total Const. $42,893 $75,014 $42,893 $42,893 $42,893 $246,584 Total Cost Alt $56, 393 $92,169 56,93 $56, 393 $50, 777 $312,123 Running Total $148,561 $204,954 $261,346 $321,123 • Remaining Schedule o Design Phase — complete winter 2021-2022 o Construction phase — start in spring 2022 and completed in end of 2022 Questions and discussion followed regarding use of unanticipated 2021 REET funds for additional improvements, appreciation for pedestrian improvements, bicyclist delay in Westgate alternatives, light cycle time for Westgate intersection, impacts of Westgate alternatives, conflicts between right turns and bike lanes in Westgate alternatives, whether bike improvements will increase bike riding, improvements at Woodway Campus entrance, and adding pedestrian lead time at Woodway Campus entrance Action: Presentation to full Council September 21st 3. Supplemental Agreement with Blueline for Citywide Bicycle Improvement Proiect Mr. English explained much of what was presented in the previous agenda item led to the extra work by Blueline such as additional public outreach, evaluation of design alternatives, coordination of meetings, presentations, etc. The attachment identifies out -of -scope work already completed (alternatives analysis and additional outreach), additional work requested by the City — yet to be completed (signal timing, additional outreach and replenishing the management reserve used to reimburse the consultant for a portion of the extra work completed to date ), and the five additional improvements requested by Council and/or resident engagement, for a total of approximately $110,000. Staff recommends scheduling approval of the supplemental agreement on the Consent Calendar after 09/14/21 PPW Committee Minutes, Page 4 a decision is made regarding which pedestrian safety improvements will be added to the project. He recommended REET be used to fund the additional improvements and the remainder funded by the Sound Transit grant. Action: Consent Agenda (after Council decision regarding additional improvements) 4. Purchase of new Wastewater Pump for Lift Station 1 Mr. Williams explained this is a large pump station with two pumps located on Sunset Avenue. It has been plagued with occasional problems due to items in wastewater that damage the pump. When the pump was sent out for repair, the City was told this is the last time it can be fixed so it behooves the City to purchase a successor pump now. The cost of the pump is $129,045.12 including delivery. Because the cost is over $100,000, it requires Council approval. Mr. Williams responded to questions regarding what happened if the pump fails again and a new pump has not been purchased, the lifespan of the pump, whether the old pump has any value for parts, whether the design of new pump has changed to handle items in sewer, and an awareness campaign to inform people what not to flush. Action: Consent Agenda 5. Civic Park Funding - Washington State DOC Grant Ms. Feser introduced David Kaufer, Edmonds Rotary, and explained earlier this year the Edmonds Rotary applied for and received an appropriation from the State for the inclusive playground at Civic Park. After the award, it was discovered the Rotary was not technically eligible to be the recipient of the grant funding, and the City, as the property owner, needs to be recipient. To start that process, the State requires letter from the City stating willingness to accept the funds, that the City owns the property and will complete the project as proposed. She brought this item to the Council due to the amount, $258,000. There will likely be a formal contract with the State in the future. The Rotary has already relayed their agreement to the State. Action: Consent Agenda 6. Waterfront Redevelopment Project - EWorks Landscape Contract Amendment #4 Ms. Feser relayed over the course of the project, there have been four amendments to the contract with the landscape contractor. In August 2019 the contractor advised additional funding would be necessary to complete the project and the City agreed to Amendment #3 not to exceed $178,000. By the end of the project, the Public Works project manager negotiated a lesser amount than what was anticipated in Amendment #3. The City Attorney advised Amendment #4 was required to formalize the items funded. The project was completed under budget by $8,500, which is amazing considering COVID, the length of project, and the discovery of unexpected items. She recognized Project Manager Henry Schroder for his work on project. Action: Consent Agenda 7. Civic Park Funding - 2021 Snohomish County ILA Ms. Feser advised this is another source of funding for Civic Park. Snohomish County makes appropriations of REET funds; the City received $450,000 for Civic Park from that program in three increments of $150,000 each. Each appropriation requires a new ILA. This is the second of the three allocations. She is in the process of developing the attachments to the ILA and will include them in the 09/14/21 PPW Committee Minutes, Page 5 packet when this is on the Consent Agenda. She responded to a question regarding the deadline to use the funding and the ability to extend if necessary. Action: Consent Agenda 8. Shirley Johnson Property Donation Ms. Feser relayed former Parks & Recreation Director Hite had been talking with Ms. Johnson about selling her property to the City and maintaining a lifetime estate. That was never completed and after Ms. Johnson passed in January, the City was contacted by her estate attorney to inform that she had willed the property to City. Over the past 7 months, staff has worked with the attorney to reach the point of donation. Ms. Feser reviewed: • Address: 9309 Bowdoin Way, adjacent to Yost Park • Size: 1.14 acres • Appraised Value with condition be used for a park: $350,000 • Market value without condition: $1.5M • Zoning: Single family, potential for 6 lots • Quote from will: "Purpose of being used as a park and/or community garden ... for the citizens of Edmond and the local community as the Cit of Edmonds deems best in their discretion." • There will be public planning process for use of the site • Outstanding expenses: $44,532 (back taxes, title insurance, attorney fees) • Recognize attorney for securing home and maintaining site • Photos of site - January 2021, site after attorney secured buildings and removed items, sheds on site, house boarded up, holly tree • Next steps o Council approval o Short term ■ Site security ■ Assessment of personal items ■ Basic maintenance ■ Tree inventory and maintenance assessment ■ Possible demolition of the buildings o Long term ■ Continued basic maintenance ■ Tree care ■ Master Plan Discussion followed regarding providing additional information regarding the family when this is presented to Council and whether a zoning change will be required. Action: Presentation to full Council to publicly recognize gift 3. ADJOURN The meeting was adjourned at 8:54 p.m.