PPW101221PARKS & PUBLIC WORKS COMMITTEE MEETING
October 12, 2021
Elected Officials Participating Virtually
Councilmember Laura Johnson
Councilmember Luke Distelhorst
CALL TO ORDER
Staff Participating Virtually
Phil Williams, Public Works Director
Angie Feser, Parks, Rec., Cultural & Human Serv. Dir.
Tom Brubaker, City Attorney's Office
Rob English, City Engineer
Frances Chapin, Cultural Services Manager
Scott Passey, City Clerk
The Edmonds City Council virtual online PPW Committee meeting was called to order at 6:30 p.m. by
Councilmember Distelhorst.
2. COMMITTEE BUSINESS
1. Civic Park Restroom Contract
Ms. Feser explained in a cost -saving measure, the design, fabrication, delivery and installation of the
permanent restroom structure was directly procured as owner -supplied rather than provided by the
general contractor. The contract and restroom design are attached to the agenda as well as the Sole
Source Justification that allows this approach for procurement. The cost may increase slightly between
now and next week's Council meeting due to the addition of one outlet in the mechanical chase room.
Discussion followed regarding restrooms being ADA accessible and unisex restrooms. 5-year warranty,
and the speed of installation and lower cost of prefabricated units.
Action: Forward to Consent Agenda
2. Arts Commission Recommendation for Civic Park Artist
Ms. Chapin explained the selection panel reviewed artists in 2020 and selected 5 to be interviewed.
The process was then paused and artists were interviewed in September at a public meeting with the
ability to provide written comment. Following the interviews, a selection panel reached consensus on
Clarke Wiegman, a Seattle artist, as the recommended artist. This contract is for design services
working with a design team and the community to develop concepts that will be reviewed at a public
meeting where the community can participate. The final design will come back to City Council at a public
hearing. Ms. Chapin described Mr. Wiegman's background.
Questions and discussion followed regarding staff and the Arts Commission's assistance with
community engagement, budget for the artwork, Mr. Wiegman's ability to design art within that budget,
cost of design, and a suggestion to reach out to youth for input on the design.
Action: Council public hearing on October 191n
3. Supplemental Agreement with HBB for Hwy 99 Revitalization & Gateway Project
Mr. English explained in this agreement as well as the next four, state and federal grant funds require
the City execute a local agency agreement that is approved by WSDOT. WSDOT agreements have
expiration dates and need to be renewed, typically at the end of the year. The current contract expires
10/12/21 PPW Committee Minutes, Page 2
on December 31, 2021. The supplemental agreement will extend the completion date to December 31,
2022 in order to complete design of the gateway signs. There would be no change in the amount.
Action: Forward to Consent Agenda
4. Supplemental Agreement with SCJ Alliance for the Highway 99 Revitalization &
Gateway Project
Mr. English explained the current contract expires December 31, 2021. The supplemental agreement
will extend the completion date to December 31, 2022 to allow for completion of the design phase.
There is no change in the payment.
Action: Forward to Consent Agenda
5. Supplemental Agreement with KPG for Design Services on the Citywide
Pedestrian Crossing Enhancements
Mr. English explained the next two agreements are related to the Citywide Pedestrian Crossing
Enhancement. The two remaining locations are on SR 104 & 232nd and SR 524 & 84th. The project has
been suspended waiting for controller equipment this week. Once the equipment is once programmed,
the contractor will resume work later this month and finish the signal conversion of the emergency signal
on SR 104 to a full signal and a HAWK signal on SR 524 & 84th. The current contract with KPG expires
on December 31, 2021. The supplement agreement will extend the completion date to June 30, 2022,
but he anticipated the work would be completed in 2021 and the as built records in early 2022.
Action: Forward to Consent Agenda.
6. Supplemental Agreement with KPG for Construction Management Services on the
Citywide Pedestrian Crossing Enhancements Project
Mr. English advised this is the same project as Item 5, but this is providing staff construction
management support. The current agreement expires on December 31, 2021. The supplement
agreement will extend the completion date to June 30, 2022 so the project can be completed and
WSDOT can complete their audit of the records.
Action: Forward to Consent Agenda
7. Supplemental Agreement with KPG for 76th Ave. W (c)- 220th St. SW Intersection
Improvements Protect
Mr. English advised this includes a slight increase in the scope of work and fee. Preliminary design work
has begun and right-of-way acquisition will be required at the corners. The services of a right-of-way
consultant have been added to the scope of work to assist with initial right of way discussions with the
property owners adjacent to the intersection. The additional scope of work adds $5,448.80 to the total
contract amount, for a new total contract amount of $261,161.40. He responded to questions regarding
corners that will require right-of-way acquisition and staff's plans to update the Council when there is a
preferred intersection layout.
Action: Forward to Consent Agenda
3. ADJOURN
The meeting was adjourned at 6:52 p.m.