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PPW101221PARKS & PUBLIC WORKS COMMITTEE MEETING October 12, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Angie Feser, Parks, Rec., Cultural & Human Serv. Dir. Tom Brubaker, City Attorney's Office Rob English, City Engineer Frances Chapin, Cultural Services Manager Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 6:30 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Civic Park Restroom Contract Ms. Feser explained in a cost -saving measure, the design, fabrication, delivery and installation of the permanent restroom structure was directly procured as owner -supplied rather than provided by the general contractor. The contract and restroom design are attached to the agenda as well as the Sole Source Justification that allows this approach for procurement. The cost may increase slightly between now and next week's Council meeting due to the addition of one outlet in the mechanical chase room. Discussion followed regarding restrooms being ADA accessible and unisex restrooms. 5-year warranty, and the speed of installation and lower cost of prefabricated units. Action: Forward to Consent Agenda 2. Arts Commission Recommendation for Civic Park Artist Ms. Chapin explained the selection panel reviewed artists in 2020 and selected 5 to be interviewed. The process was then paused and artists were interviewed in September at a public meeting with the ability to provide written comment. Following the interviews, a selection panel reached consensus on Clarke Wiegman, a Seattle artist, as the recommended artist. This contract is for design services working with a design team and the community to develop concepts that will be reviewed at a public meeting where the community can participate. The final design will come back to City Council at a public hearing. Ms. Chapin described Mr. Wiegman's background. Questions and discussion followed regarding staff and the Arts Commission's assistance with community engagement, budget for the artwork, Mr. Wiegman's ability to design art within that budget, cost of design, and a suggestion to reach out to youth for input on the design. Action: Council public hearing on October 191n 3. Supplemental Agreement with HBB for Hwy 99 Revitalization & Gateway Project Mr. English explained in this agreement as well as the next four, state and federal grant funds require the City execute a local agency agreement that is approved by WSDOT. WSDOT agreements have expiration dates and need to be renewed, typically at the end of the year. The current contract expires 10/12/21 PPW Committee Minutes, Page 2 on December 31, 2021. The supplemental agreement will extend the completion date to December 31, 2022 in order to complete design of the gateway signs. There would be no change in the amount. Action: Forward to Consent Agenda 4. Supplemental Agreement with SCJ Alliance for the Highway 99 Revitalization & Gateway Project Mr. English explained the current contract expires December 31, 2021. The supplemental agreement will extend the completion date to December 31, 2022 to allow for completion of the design phase. There is no change in the payment. Action: Forward to Consent Agenda 5. Supplemental Agreement with KPG for Design Services on the Citywide Pedestrian Crossing Enhancements Mr. English explained the next two agreements are related to the Citywide Pedestrian Crossing Enhancement. The two remaining locations are on SR 104 & 232nd and SR 524 & 84th. The project has been suspended waiting for controller equipment this week. Once the equipment is once programmed, the contractor will resume work later this month and finish the signal conversion of the emergency signal on SR 104 to a full signal and a HAWK signal on SR 524 & 84th. The current contract with KPG expires on December 31, 2021. The supplement agreement will extend the completion date to June 30, 2022, but he anticipated the work would be completed in 2021 and the as built records in early 2022. Action: Forward to Consent Agenda. 6. Supplemental Agreement with KPG for Construction Management Services on the Citywide Pedestrian Crossing Enhancements Project Mr. English advised this is the same project as Item 5, but this is providing staff construction management support. The current agreement expires on December 31, 2021. The supplement agreement will extend the completion date to June 30, 2022 so the project can be completed and WSDOT can complete their audit of the records. Action: Forward to Consent Agenda 7. Supplemental Agreement with KPG for 76th Ave. W (c)- 220th St. SW Intersection Improvements Protect Mr. English advised this includes a slight increase in the scope of work and fee. Preliminary design work has begun and right-of-way acquisition will be required at the corners. The services of a right-of-way consultant have been added to the scope of work to assist with initial right of way discussions with the property owners adjacent to the intersection. The additional scope of work adds $5,448.80 to the total contract amount, for a new total contract amount of $261,161.40. He responded to questions regarding corners that will require right-of-way acquisition and staff's plans to update the Council when there is a preferred intersection layout. Action: Forward to Consent Agenda 3. ADJOURN The meeting was adjourned at 6:52 p.m.