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PSPHSP080922PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING August 9, 2022 Committee Members Present Staff Present Councilmember Laura Johnson (Chair) Angie Feser, Parks, Rec., Cultural Arts & Human Serv. Dir. Councilmember Susan Paine Jeff Taraday, City Attorney Council President Vivian Olson (ex-officio) Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council virtual online PSPHSP Committee meeting was called to order at 4:30 p.m. by Councilmember L. Johnson. 2. COMMITTEE BUSINESS 1. Arts & Cultural Services Program Manager Job Description Revision Ms. Feser explained the arts & cultural services division is transferring to the community services/economic development department effective September 1. The job descriptions for the positions in that division are being revised to change who the positions report to as well as update the descriptions to reflect changes that have occurred in the positions' work and responsibilities over time. The packet includes a redlined version reflecting the changes as well as a clean copy. This agenda item is related to Arts & Cultural Services Program Manager Frances Chapin and the next agenda item is related to Cultural Arts Program Specialist Laurie Rose. Questions and discussion followed regarding appreciation for clarifying fundraising in the program manager's job description, the changes making the job description much clearer, whether all the cultural arts positions are filled, and support for moving these positions to the community services/economic development department. Committee recommendation: Consent Agenda 2. Cultural Arts Program Specialist Job Description Revision See agenda item 1. Committee recommendation: Consent Agenda 3. Preschool Assistant Position Revision Ms. Feser explained the City's Meadowdale Preschool program is currently operated with three staff, the recreation leader (program manager) who works 80% and two, part-time (40%) preschool assistants, one for the morning session and one for the afternoon session. The proposal is to combine the two part-time positions into one positions (80% FTE). With this change, the job description is being updated and the position will become a represented position with benefits. There is no budget impact in 2022 and the small increase is incorporated into the 2023 budget request. She anticipated this change would make it easier to recruit and retain staff as well as provide continuity for staff and the children. The packet includes a redlined version reflecting the changes as well as a clean copy. Questions and discussion followed regarding it being easier to recruit and retain an 0.8 FTE with benefits, whether the City can require up to date COVID and other vaccinations, and preschool employees working the same calendar as the Edmonds School District (80% with summers off). 08/09/22 PSPHSP Committee Minutes, Page 2 Committee requested Ms. Feser confer with HR whether up-to-date vaccinations can be required for this and other positions that working with children Committee recommendation: Consent Agenda 4. Youth Commission Coordinator Job Description Ms. Feser advised the youth commission coordinator currently works 10 hours/week supporting the youth commission. It began as a contract position and changed to a City employee at some point. It was recently discovered there is no job description reflecting the position's responsibilities. A job description was created using the original contract for the position. Questions and discussion followed regarding required skills and responsibilities, concern there was nothing in the job description about experience working with adolescents, minimum qualifications in the job description that address a combination of education, knowledge and experience, and highlighting in the job description knowledge and passion for working with adolescents, and the ability to navigate school systems. Committee recommendation: Consent Agenda 5. Student Representative to City Council Mr. Taraday relayed there is no city code addressing the student representative to the city council; there is code related to the student representative for boards and commissions. The proposed code is modeled after the code (Title 10) related to student representatives for boards and commission with a few modifications. Questions and discussion followed regarding the council having a student representative since the 1980s, state law does not require code related to the student representative, parallel code for boards and commissions' student rep, whether it is necessary to have code related to the council student rep, clarifying that the position is the school year term and that attendance during the summer is optional, why college students were excluded, requiring college students to physically live in Edmonds to qualify, potentially widening the pool of applicants by allowing college students to apply, benefits of civic engagement, and eligibility of college students for boards and commissions student rep. The committee agreed to the following amendments: • 2.03A.010: Remove the strikethrough of "or college" • 2.03A.020: Replace "must be a resident of City of Edmonds", with "must physically reside in Edmonds during their term but need not attend school in Edmonds" • 2.03A.030: Change "...all applications shall be forwarded to eeuRs+l councilmembers for consideration." • 2.03A.040: Add after the first sentence, "Attendance during summer months is voluntary." • Throughout: Change "council" to "city council". Committee recommendation: Consent Agenda as amended 6. Council Requested Update on Hiring Council President Olson advised the community services/economic development director has been appointed and confirmed. The public works director is in the background check process Committee recommendation: Update. 3. ADJOURN The meeting was adjourned at 5:15 p.m.