03-13-12 Public Safety and Personnel CommitteePUBLIC SAFETY/PERSONNEL COMMITTEE
MEETING MINUTES
March 13, 2012
Committee members present: Council Member K. Michael Plunkett
Council Member Joan Bloom
Others present: Mayor Dave Earling
Acting Development Services Director Rob Chave
HR Analyst Mary Ann Hardie
Council Member Plunkett called the meeting to order at 7:03 pm
REVIEW OF DIRECTOR OF DEVELOPMENT SERVICES AND PLANNING MANAGER JOB DESCRIPTIONS
There was some discussion by the Committee as to what changes had been made to the revised job
descriptions for the Director of Development Services and the Planning Manager position(s). Acting
Development Services Director Rob Chave stated that the updated job descriptions provided clarification to
language from the old job descriptions. HR Analyst Mary Ann Hardie confirmed that the format has changed
and some consistent language for all managers and all directors has been included in the manager and
director postings, but that few [job duty] changes have been made.
There was further discussion by the Committee about the delegation of authority of the Development Services
Director [at the discretion of the director]. Council Member Bloom expressed her concern about the need to
have more specific information on the duties given to the designee and that it would be a temporary
designation. Acting Director Chave stated that he would send Council Member Bloom a copy of the Code
referring to the specific references [with regard to delegation of authority]. Council Member Bloom stated that
she wanted to include more specific language into the Code about this and would look into this further.
Mayor Earling emphasized that while he understood how important looking at the specific duties of this job
description [for Development Services Director] was, that HR staff is in the process of rewriting/revising all of
the job descriptions and that this process is not complete. Due to the concern with the job descriptions [for
Development Services Director & Planning Manager], special consideration was given to bring forth these two
job descriptions at this time. Mayor Earling further stated that when all of the job descriptions are updated and
ready in their draft versions they may be brought forward to Council at that time for review.
Council Member Michael Plunkett stated that he believed the Committee would be open to some further
suggested language for the Code and that if Council Member Bloom would like to make a suggested Code
change, that she could work with staff as needed and bring forth the suggested language Code revision to
council.
DISCUSSION REGARDING THE READING OF CITIZEN E-MAILS/LETTERS DURING PUBLIC COMMENT
There was some discussion by the Committee about the reading of citizen e-mails/letters during public
comment at council meetings. Council Member Bloom expressed concern over: 1) allowing members of the
public who could not attend the council meeting to be able to participate (via e-mail or letter) and; 2) potentially
disparaging remarks (made toward staff) being read at the podium and that some guidelines (if possible)
should be made on this. Mayor Earling agreed that this was not an appropriate forum for publicly making
disparaging comments about staff.
Council Member Plunkett stated that while the Committee understand the intention of looking into this, that for
the purpose of the Committee, this topic has been discussed. No committee recommendation on this
language is being made at this time and the Committee further recommends that Council Member Bloom work
on a draft of language on a guideline or policy about reading of citizen e-mails/letters during public comment
[addressing the concerns] to Council.
PUBLIC COMMENT PERIOD
There were no members of the public present for public comments.
The meeting adjourned at 7:35 pm
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