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PSPP091421PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING September 14, 2021 Elected Officials Participating Virtually Councilmember Adrienne Fraley-Monillas Councilmember Kristiana Johnson 1. CALL TO ORDER Staff Participating Virtually Emily Wagener, HR Analyst Scott Passey, City Clerk The Edmonds City Council virtual online PSPP Committee meeting was called to order at 5:00 p.m. by Councilmember Fraley-Monillas. 2. COMMITTEE BUSINESS 1. Audio/Visual Assistant Job Description Ms. Wagener explained the City has long retained an employee via an employment agreement as an administrative assistant in charge of audio/video recording for City Council and Planning Board meetings. Historically, this position has been employed through an employment contract with 2-year terms. Human Resources has reviewed and updated the related job description and compensation and the job description is ready to be reviewed and approved. Once approved, the employee currently working in this position will be transitioned to the hourly wage scale and future employee agreements will no longer be necessary. A brief discussion followed regarding why this position was being transitioned from an employment contract to an employee. Action: Consent Agenda 2. Special Event Permits and Amendments to ECC Title 4 Licenses Mr. Passey explained this proposal has been in the works for years, was delayed due to a lack of events as a result of COVID and now there is renewed interest in special events permitting. The City's special event program has been handled administratively in the past and there was no adopted City code outlining the process or criteria for issuing permits. The purpose is to establish a formal process for permitting special events that impact City right-of-way, public property and other facilities or services. He described the interdepartmental effort to research and draft the code as well as efforts to research and compare other cities' codes and procedures. Another goal of the special event permit code is to distinguish it from events partially or fully sponsored by the City which are governed by a formal agreement that is approved by the Council. Special event permits are smaller events not sponsored by the City such as neighborhood block parties, benefit walks, store's customer events, etc. Staff also cleaned up outdated and obsolete code provisions in Title 4 regarding licenses, updated ECC 4.72 Business Licenses to reflect the city's partnership with the State of Washington Department of Licensing, and updated Chapter 4.98 Constitutionally Protected Events, to address the need for flexibility regarding certain constitutionally protected spontaneous demonstrations. If the Council adopts the new special event permit code, staff recommends adoption of a resolution adding permit fees to the City's Fee Schedule, consistent with the policy of recovering costs associated with reviewing and issuing city permits. Staff proposes a $50 permit fee for events with less than 100 09/14/21 PSPP Committee Minutes, Page 2 people and $125 for events over 100 people which is similar to fees charged by other cities. Tonight's presentation is intended as an introduction with a future presentation to full Council. Discussion followed regarding whether street -side fruit vendors were required to have a business license, the City Council's role other than adoption of the special event permit policy and fee schedule, a suggestion for a third fee for events with less than 50 people such as block parties, intent of the fee to cover staff time to review impacts, ways to disseminate information to the public about the need for a permit, ADA requirements for special events, adult entertainment locations, and a suggestion to conferring with Transportation Engineer Bertrand Hauss and Diversity Commission VC Dean Olson regarding ADA requirements. Action: Presentation to full Council. 3. ADJOURN The meeting was adjourned at 5:22 p.m.