PSPP101221PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING
October 12, 2021
Elected Officials Participating Virtually
Councilmember Adrienne Fraley-Monillas (Chair)
Councilmember Kristiana Johnson
1. CALL TO ORDER
Staff Participating Virtually
Jessica Neill Hoyson, HR Director
Rob Chave, Acting Dev. Serv. Director
Dave Turley, Finance Director
Whitney Rivera, Municipal Court Judge
Sharon Cates, City Attorney's Office
Tom Brubaker, City Attorney's Office
Uneek Maylor, Court Administrator
Scott Passey, City Clerk
The Edmonds City Council virtual online PSPP Committee meeting was called to order at 5:00 p.m.
by Councilmember Fraley-Monillas.
COMMITTEE BUSINESS
1. Authorization for City to Sign a Recording Document Removing an Obsolete
Covenant from Private Property at 236th And 841th Ave W.
Mr. Chave explained this is a vacant property zoned CG. Approximately 20 years ago there was a
project planned but never built. At that time, a code provision required a covenant be recorded
specifying the number of units in the project; that code provision no longer exists. The property owner
has a prospective buyer and because the covenant was recorded with the City as a named party, the
City needs to agree to remove it. This will provide authorization to sign the covenant removal which the
property owner drafted and the City Attorney reviewed and agreed this processed needed to be
followed. A brief discussion followed regarding the current condition of property.
Action: Forward to Consent Agenda
2. Authorization for the City to sign the Updated Interlocal Cooperation Agreement
Related to the Affordable Housing Alliance within Snohomish County
Mr. Chave advised the City of Monroe is joining the Affordable Housing Alliance (AHA) which requires
all cities who are part of the current ILA establishing AHA reapprove the agreement adding Monroe.
That is the only substantive change to the ILA.
Action: Forward to Consent Agenda
3. Position Change Request
Mr. Turley advised this change will move an existing employee from 35 hours/week (.85 FTE) to 40
hours/week (1.0 FTE) and will not affect revenues or expenses. HR issues that must come to Council
include, 1) budget authority to spend money, 2) changing a job description, and 3) changing the number
of approved FTEs. When new FTEs are requested, they are usually in 1 FTE increments, but this was
only approved for 35 hours/week so Council approval is required to change it to 40 hours. This was
10/12/21 PSPP Committee Minutes, Page 2
approved by the Finance Committee last month who requested it be presented to the PSPP Committee.
Following the PSPP Committee's approval, it will be added to the next budget amendment ordinance.
Mr. Turley responded to questions regarding use of savings from the vacant Safety & Disaster
Coordinator position to cover the cost and when the next budget amendment will occur.
Action: Add to the next budget amendment
4. Update on Prosecutinq Attorney RFP Process
Ms. Neill Hoyson explained in November 2020 Council discussed and agreed to extend the contract
with Zachor & Thomas through 2021 and asked that an RFP process be completed and that the services
provided by Zachor & Thomas be evaluated. The RFP process closed last Friday and one proposal was
received from Zachor & Thomas. She proposed doing an evaluation of Zachor & Thomas' work as was
done at the end of last year, negotiate contract terms with Zachor & Thomas, and consider other options
such as more targeted RFP recruiting as well as evaluating an internal, direct -hire prosecutor. Those
options will be presented to Council soon as well as a contract to continue Zachor & Thomas' services.
Questions followed regarding lack of time to do another RFP process this year, the process for vetting
RFP responses, length of time Zachor & Thomas contract would be extended to complete process, and
the need for Zachor & Thomas to agree to a contract extension.
Action: Present to full Council
5. Edmonds Municipal Court Reorganization
Judge Rivera explained the court reorganization, reclassifying the Court Administrator, creating an
Assistant Court Administrator position, changing the elected Judge to 1 FTE and adding an additional
Clerk position was presented to the PSPP Committee in July and Council on August 17". Following that
meeting, Councilmember K. Johnson requested court staff address additional questions at the PSPP
Committee. Mr. Turley commented this process began in May, outside the normal budget process. If
approved by Council, the court's decision package will be added to adopted budget.
Questions and discussion followed regarding this as a decision package in the 2022 budget,
reorganizations typically occurring as part of the budget, creation of the Assistant Court Administrator
as a supervisory position and that position's duties, disparity between lower level positions and higher
level positions and concern that creates job dissatisfaction, the upcoming salary survey, HR Director
Hoyson's hesitancy in the past to speak to the court's request due to the separation of branches,
ensuring Clerks are fairly compensated, changes to DWLS3 and effect on the court's workload,
reclassification of the Court Administrator and increase in the salary range, concern comparable cities
may not have a municipal court, the Council's oversight over the court's budget but not the specifics.
The committee suggested conferring with Ms. Neill Hoyson about comparable cities and looking more
closely at the salary range for the Court Administrator.
Action: Information only.
3. ADJOURN
The meeting was adjourned at 5:51 p.m