2022-09-13 City Council - Full Agenda-32621.
Op E D
o Agenda
Edmonds City Council
tnl. }nyo FINANCE COMMITTEE
CITY COUNCIL CONFERENCE ROOM
121 - 5TH AVENUE N, EDMONDS, WA 98020
SEPTEMBER 13, 2022, 5:30 PM
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COMMITTEE MEMBERS: DIANE BUCKSHNIS (CHAIR), WILL CHEN, COUNCIL PRESIDENT (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. 2022 September Budget Amendment (20 min)
2. ARPA Program Status Report (20 min)
3. July 2022 Monthly Financial Report (10 min)
4. Employee Expense Reimbursement Policy (10 min)
5. 2020 Audit Follow-up Actions (20 min)
6. Risk Management Policy (20 min)
7. Business Improvement District - Collections Update (10 min)
ADJOURN
Edmonds City Council Agenda
September 13, 2022
Page 1
2.1
City Council Agenda Item
Meeting Date: 09/13/2022
2022 September Budget Amendment
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Marissa Cain
Background/History
Amend the 2022 Ordinance No. 4270
Staff Recommendation
Staff recommends that Finance Committee review the attached budget amendment ordinance and
place on full council agenda for September 20.
Attachments:
2022 September Decision Package Exhibits
2022 September Budget Amendment Ordinance
Packet Pg. 2
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
This request is for additional funds needed to continue Temporary staffing to cover the workload while a person is on
administrative leave. Because this is paid leave, we do not have salary savings to offset this expenditure. Finance hired a
temporary consultant through Robert Half starting full-time at $60 per hour. The City has a standing contract with
Robert Half. In April, Council approved a budget amendment which allowed for a consultant for three months, at a
weekly rate of $2,400 ($60 per hour X 40 hours). We would like to ask for additional budget to be able to keep this
person for another four months, through the end of 2022.
Department:
Administrative Services
Fund
Name:
001 GENERAL
Division:
Finance
Title:
Temporary Staff
Preparer:
Dave Turley
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2022
2023
2024
2025
2026
001.000.31.514.23.41.00
Professional Services
$ 40,800
$ -
$ -
$ -
$ -
Total Expenditure Increase (Decrease)
$ 40,800
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ 40,800
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 40,800
$ -
$ -
$ -
$ -
Packet Pg. 3
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
Many city public meetings, including meetings of boards and commissions, are being carried out primarily remotely,
using the Zoom platform. For all public meetings, including those primarily over Zoom, the city is required to provide a
physical location for people to attend the meeting. For the last several months we have utilized a room at the
Waterfront Center for this purpose, but this room is no longer available. We would like to convert the two offices in the
South East corner of the first floor of City Hall into a room that can be used for this purpose for a longer term basis.
For this to be optimal, we would like to combine two offices, paint the room and make some minor repairs, and add a
small amount of technological equipment to make this a functional meeting room.
Department:
Administrative Services
Finance Fund
MULTIPLE FUNDS
Division:
Title:
Building modification Name:
Dave Turlev
Prenarer:
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider OEM
100% Ending Fund Balance
One -Time
Operating JIL
Account Number
Description
2022
2023
2024
2025
2026
001.000.66.518.30.48.00
Repair and Maintenance
$ 25,000
$ -
$ -
S -
$ -
512.000.31.594.18.64.00
IS Equipment
$ 5,000
-
-
-
-
Total Expenditure Increase Decrease
$ 30,000
$ -
$ -
S -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
512.000.333.21.019.00
Coronavirus Relief Fund / Technology
$ 5,000
S -
$ -
S
Total Revenue Increase Decrease
$ 5,000
$ -
$ -
S
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ 25,000
$ -
$ -
S -
$ -
Total Ending Fund Balance Increase Decrease
$ 25,000
$ -
$ -
S
Packet Pg. 4
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: This adjustment moves the cost of software for public records requests between departments. GovQA historically
charged to different departments will be paid by Information Services and charged back to Departments. This is an
accounting change with a net -zero cost.
Department: Information Services
Division: Administrative Services Fund
MULTIPLE FUNDS
Title: Public record request system maintenance Name:
Preparer: Brian Tuley
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
On -Going
Operating
Fill out on -going costs & revenues
Account Number
Description
2022
2023
2024
2025
2026
512.000.31.518.88.48.00
IS REPAIR & MAINTENANCE
$ 27,950
$ 27,950
$ 27,950
$ 27,950
$ 27,950
001.000.31.514.31.48.00
CITY CLERK REPAIR & MAINTENANCE
$ (27,950)
$ (27,950)
$ (27,950)
$ (27,950)
$ (27,950)
Total Expenditure Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ 27,950
$ -
$ -
$ -
$ -
512.000.39.508.00.00.00
Ending Fund Balance
27,950
-
-
-
-
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
Packet Pg. 5
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: Microsoft office 365 uses a subsection -based pricing model. The City subscription contract go through an annual
review process termed a "true -up" which audits user counts versus licensing. Increasing staff and committee group
numbers requires additional licensing. This decision package provides for the increased license counts need to cover
existing user levels.
Department: Information Services
Division: Administrative Services Fund
MULTIPLE FUNDS
Title: Increases in Microsoft license counts and costs Name:
Preparer: Brian Tuley
Budget Amendment Type New Item For Council To Consider
Date of Discussion or Budget Approval?
How is this amendment funded? 100% Ending Fund Balance
What is the nature of the expenditure? On -Going
Is the Expenditure Operating or Capital? Operating
Expenditure Increase (Decrease) Fill out on going costs & revenues
Account Number
Description
2022
2023
2024
2025
2026
512.000.31.518.88.48.00
IS REPAIR & MAINTENANCE
$
18,760
$
18,760
$
18,760
$
18,760
$
18,760
001.000.62.524.20.45.11
INTERFUND RENTAL
$
381
$
381
$
381
$
381
$
381
001.000.31.514.31.45.11
INTERFUND RENTAL
$
339
$
339
$
339
$
339
$
339
001.000.61.557.20.45.11
INTERFUND RENTAL
$
5,888
$
5,888
$
5,888
$
5,888
$
5,888
001.000.11.511.60.45.11
INTERFUND RENTAL
$
466
$
466
$
466
$
466
$
466
001.000.23.512.51.45.11
INTERFUND RENTAL
$
42
$
42
$
42
$
42
$
42
001.000.62.524.10.45.11
INTERFUND RENTAL
$
333
$
333
$
333
$
333
$
333
001.000.67.518.21.45.11
INTERFUND RENTAL
$
890
$
890
$
890
$
890
$
890
001.000.31.514.23.45.11
INTERFUND RENTAL
$
339
$
339
$
339
$
339
$
339
001.000.39.522.20.45.11
INTERFUND RENTAL
$
169
$
169
$
169
$
169
$
169
001.000.22.518.10.45.11
INTERFUND RENTAL
$
212
$
212
$
212
$
212
$
212
001.000.21.513.10.45.11
INTERFUND RENTAL
$
127
$
127
$
127
$
127
$
127
001.000.64.571.22.45.11
INTERFUND RENTAL
$
2,499
$
2,499
$
2,499
$
2,499
$
2,499
001.000.41.521.10.45.11
INTERFUND RENTAL
$
3,135
$
3,135
$
3,135
$
3,135
$
3,135
001.000.62.558.60.45.11
INTERFUND RENTAL
$
424
$
424
$
424
$
424
$
424
001.000.65.518.20.45.11
INTERFUND RENTAL
$
1,417
$
1,417
$
1,417
$
1,417
$
1,417
423.000.75.535.80.45.11
INTERFUND RENTAL
$
533
$
533
$
533
$
533
$
533
422.000.72.531.90.45.11
INTERFUND RENTAL
$
351
$
351
$
351
$
351
$
351
421.000.74.534.80.45.11
INTERFUND RENTAL
$
579
$
579
$
579
$
579
$
579
423.000.76.535.80.45.11
INTERFUND RENTAL
$
636
$
636
$
636
$
636
$
636
Total Expenditure Increase Decrease
$
-
$
-
$
-
$
-
$
-
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase Decrease
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ (16,661)
$ (16,661)
$ (16,661)
$ 16,661
$ (16,661)
512.000.39.508.00.00.00
Ending Fund Balance
18,760
18,760
18,760
18,760
18,760
423.000.75.508.00.00.00
Ending Fund Balance
(1,169)
(1,169)
(1,169)
(1,169)
(1,169)
421.000.74.508.00.00.00
Ending Fund Balance
(579)
(579)
(579)
(579)
(579)
422.000.72.508.00.00.00
Ending Fund Balance
(351)
(351)
(351)
(351
(351)
Total Ending Fund Balance Increase (Decrease)
$ -
$ -
$ -
$ -
Packet Pg. 6
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Description: Remote work has become more prevalent and widespread throughout the enterprise. Working from home or remote
locations introduces new vectors for bad actors to exploit. Unfortunately, municipalities have become a frequent
target. New technology trends require new methods and tools to protect the enterprise from cyberthreats. This
decision package implements tools that enhance security by better protecting workstations and providing visibility into
network activity.
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
Services
Ive Services
New Item For Council To Consider
100 % Ending Fund Balance
On -Going
Operating
Fund MULTIPLE FUNDS
Name:
Fill out on -going costs & revenues
Account Number
Description
2022
2023
2024
2025
2026
512.000.31.518.88.48.00
Repair / Maintenance
$ 18,500
$ 18,760
$ 18,760
$ 18,760
$ 18,760
001.000.62.524.20.45.11
Interfund Rental
$ 376
$ 381
$ 381
$ 381
$ 381
001.000.31.514.31.45.11
Interfund Rental
$ 334
$ 339
$ 339
$ 339
$ 339
001.000.61.557.20.45.11
Interfund Rental
$ 5,807
$ 5,888
$ 5,888
$ 5,888
$ 5,888
001.000.11.511.60.45.11
Interfund Rental
$ 460
$ 466
$ 466
$ 466
$ 466
001.000.23.512.51.45.11
Interfund Rental
$ 41
$ 42
$ 42
$ 42
$ 42
001.000.62.524.10.45.11
Interfund Rental
$ 328
$ 333
$ 333
$ 333
$ 333
001.000.67.518.21.43.11
Interfund Rental
$ 877
$ 890
$ 890
$ 890
$ 890
001.000.31.514.23.45.11
Interfund Rental
$ 334
$ 339
$ 339
$ 339
$ 339
001.000.39.522.20.45.11
Interfund Rental
$ 167
$ 169
$ 169
$ 169
$ 169
001.000.22.518.10.45.11
Interfund Rental
$ 209
$ 212
$ 212
$ 212
$ 212
001.000.21.513.10.45.11
Interfund Rental
$ 125
$ 127
$ 127
$ 127
$ 127
001.000.64.571.22.45.11
Interfund Rental
$ 2,465
$ 2,499
$ 2,499
$ 2,499
$ 2,499
001.000.41.521.10.45.11
InterfundRental
$ 3,091
$ 3,135
$ 3,135
$ 3,135
$ 3,135
001.000.62.558.60.43.11
Interfund Rental
$ 418
$ 424
$ 424
$ 424
$ 424
001.000.65.518.20.45.11
Interfund Rental
$ 1,398
$ 1,417
$ 1,417
$ 1,417
$ 1,417
423.000.75.535.80.45.11
Interfund Rental
$ 526
$ 533
$ 533
$ 533
$ 533
422.000.72.531.90.45.11
Interfund Rental
$ 346
$ 351
$ 351
$ 351
$ 351
421.000.74.534.80.45.11
Interfund Rental
$ 571
$ 579
$ 579
$ 579
$ 579
423.000.76.535.80.45.11
Interfund Rental
$ 627
$ 636
$ 636
$ 636
$ 636
Total Expenditure Increase Decrease
$
$
$
$
$
Revenue Increase (Decrease)
Account Number
Description
1 2022
2023
2024
1 2025
2026
Total Revenue Increase Decrease
$
$
$
$
$
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ 16,430
$ 16,661
$ 16,661
$ 16,661
$ 16,661
512.000.39.508.00.00.00
Ending Fund Balance
18,500
18,760
18,760
18,760
18,760
423.000.75.508.00.00.00
Ending Fund Balance
(1,153)
(1,169)
(1,169)
(1,169)
(1,169)
421.000.74.508.00.00.00
Ending Fund Balance
(571)
(579)
(579)
(579)
(579)
422.000.72.508.00.00.00
Ending Fund Balance
(346)
(351)
(351)
(351)
(351)
Total Ending Fund Balance Increase (Decrease)
$
$
$
$
$
Packet Pg. 7
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
The Ebb Tide Trial scheduled for October 2022 requires expenditures for professional services of several architectural,
engineering and environmental firms contracted with by the City relating to the design and development of the
potential Ebb Tide walkway.
Department:
Parks, Recreation and Human Services
Fund
Name:
001 GENERAL
Division:
Administration
Title:
Ebb Tide Trial Expenses
Preparer:
Angie Feser
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2022
2023
2024
2025
2026
001.000.64.571.21.41.00
Professional Services
$ 130,000
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 130,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ (130,000)
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase (Decrease)
$ (130,000)
$ -
$ -
$ -
$ -
Packet Pg. 8
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
Parks Maintenance exceeded the division's $10,000 Overtime budget allocation by mid -year due to lack of seasonal
staff, the lack of an FTE for several months and service demand. An additional allocation is needed to cover costs
through the second half of the year.
Department:
Parks, Recreation and Human Services
Fund
Name:
001 GENERAL
Division:
Parks
Title:
Park Maintenance Overtime
Preparer:
Angie Feser
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2022
2023
2024
2025
2026
001.000.64.576.80.12.00
Overtime
$ 12,000
$ -
$ -
$ -
$ -
Total Expenditure Increase Decrease
$ 12,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.39.508.00.00.00
Ending Fund Balance
$ (12,000)
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase (Decrease)
$ (12,000)
$ -
$ -
$ -
$ -
Packet Pg. 9
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: Washington State's Growth Management Act (GMA) requires that cities and counties update their Comprehensive
Plans on a periodic schedule. The City of Edmonds' periodic update is due December 31, 2024. This periodic update
will be an extensive update ofthe Comprehensive Plan addressing residential density; community character; housing
affordability and displacement; equity and inclusion; environmental protection and climate change; economic
development. A significant focus of the update will be a visioning and extensive community engagement, with a
particular effort on inclusive outreach.The Department of Commerce has provided a $125,000 reimbursable grant to
the City to assist with the Comprehensive Plan update. Half of the $125,000 ($62,500) is available on a reimbursment
basis beginning July 1, 2022. This budget amendment is to begin accessing this funding source.
Services
Division: jPlanning
Title: I Comprehensive Plan Undate
Kernen Lien
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
100% Ending Fund Balance
One -Time
Operating
Fund 001 GENERAL
Name: Ir
Account Number
Description
2022
2023
2024
2025
2026
00 1.000.62.558.60.4 1.00
Professional Services
$ 62,500
$ -
$ -
S -
$ -
Total Expenditure Increase Decrease
$ 62,500
$ -
$ -
S -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.334.00.000.00
State Grants - Budget Only
$ 62,500
$ -
$ -
S -
$ -
Total Revenue Increase Decrease
$ 62,500
S -
$ -
S -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
$ -
S -
$ -
S -
$ -
Total Ending Fund Balance Increase Decrease
$ -
S -
$ -
S
Packet Pg. 10
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Description: The need for outside consultant plan review of building permits has exceeded the existing budget of
$43,000 by over $50,000 due to increases in permitting activity and larger developments. Larger scale
developments require a level of complexity that requires additional expertise in structural and non
structural review. We anticipate additional consultant needs through the end of the year. However, the
requested increase in funding will be recoverable by increased permit revenues.
Services
clonal Services
orback
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Fund 001 GENERAL
Name:
Account Number
Description
2022
2023
2024
2025
2026
001.000.62.524.20.41.00
Professional Services
$ 167,000
$
$
$
$
Total Expenditure Increase (Decrease'
$ 167,000
$
$
$
$
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
001.000.345.83.000.00
Permit Revenue
$ 167,000
$
$
$
$
Total Revenue Increase Decrease
$ 167,000
1 $
S
S
$
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Ending Fund Balance Increase (Decrease'
$
$
$
$
$
Packet Pg. 11
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: To provide Budget Authority for Small Claims to be paid from the Risk Fund
Department: Human Resources
Division: Risk Management Fund Olt RISK MANAGEMENT
Title: Risk Fund Small Claims Name: RESERVE
Preparer: Dave Turley
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
On -Going
Operating
Fill out on -going costs & revenues
Account Number
Description
2022
2023
2024
2025
2026
011.000.39.518.61.49.00
Miscellaneous - Judgements & Settlements
$ 25,000
$ 25,000
$ 25,000
$ 25,000
$ 25,000
Total Expenditure Increase (Decrease)
$ 25,000
$ 25,000
$ 25,000
$ 25,000
$ 25,000
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
011.000.39.508.00.00.00
Ending Fund Balance
$ 25,000
$ 25,000
$ 25,000
$ 25,000
$ 25,000)
Total Ending Fund Balance Increase Decrease
$ 25,000
$ 25,000
$ 25,000
$ 25,000
$ (25,000)
10
Packet Pg. 12
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: In 2022 Mayor Nelson approved a change order for additional work required by the PUD at City Park odor unit which
was $83,191.51. The new screenings conveyor (May 2022 $223,048.53), ash thickener drive (March 2022, $121,220.44)
and HKA Technology contract (to support the Carbon Recovery Project May 2022 $134,175.00) were presented to City
Council and approved. Our prior public Works Director approved wetland survey work being completed by Landau
to support the Carbon Recovery Project with totaled $18,800. Due to staff safety concerns a carport cover was
purchased to cover the sludge trailers and loading operation. The total of these additions to the CIP is $578,690.99.
Public Works
Division: JWWTP
Title: WWTP CIP Amendment
Prevarer: Pamela Randolph
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
3 items were previously discussed in March and May of 2022
100% Ending Fund Balance
One -Time
Capital_
Fund I
423 SEWER / TREATMENT
Name: PLANT
Account Number
Description
2022
2023
2024
2025
2026
423.100.76.594.35.41.00
HJK and Landau
$ 152,975
$ -
$ -
S -
$ -
423.100.76.594.35.65.10
Thickener, Carport
119,478
-
-
-
-
423.100.76.594.35.65.00
Carbon Recovery Project
306,239
-
-
-
-
423.000.75.597.35.55.23
Intrafund Transfer to 423.100
293,901
-
-
-
-
Total Expenditure Increase Decrease
$ 872,593
$ -
$ -
S
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.100.374.07.020.00
OVWS District
$ 95,779
$ -
$ -
S -
$ -
423.100.374.07.010.00
City of Mountlake Terrace
134,106
-
-
-
-
423.100.374.07.030.00
City of Shoreline
54,906
-
-
-
-
423.100.397.38.423.20
Intrafund Transfer from 423.000
293,901
-
-
-
-
Total Revenue Increase Decrease
$ 578,692
$ -
$ -
S -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.000.75.508.00.00.00
Ending Fund Balance
$ 293,901
$ -
$ -
S -
$ -
Total Ending Fund Balance Increase Decrease
$ 293,901
$ -
$ -
S -
$ -
11
Packet Pg. 13
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: In early January the WWTP experienced a peak flow event which caused severe flooding of the 400 building. Due to
regulatory and potential enviornmentatl impacts the repairs had to begin immediately. All the equipment in the 400
building has been assessed and repaired if possible. Some equipment had to be replaced or is still on order. We are
awaiting final assessment on our Genie Lift. We are hoping to have repaired as opposed to replaced due to the long
lead time. The final piece will be the detailed cleaning of the area which we have a quote for. An insurance claim has
been filed and our deductible is $25,000.
Public Works
Division: WWTP
Title: WWTP O&M Budget Amendment
Preparer: Pamela Randolph
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
Jan 22 flood and increased sludge hauling
100% Ending Fund Balance
One -Time
Operating
Fund I
423 SEWER / TREATMENT
Name: PLANT
Account Number
Description
2022
2023
2024
2025
2026
423.000.76.535.80.48.00
Flooding Damages
$ 444,959
$ -
$ -
$ -
$ -
423.000.76.535.80.46.00
Flooding Deductable
25,000
-
-
-
-
Total Expenditure Increase Decrease
$ 469,959
$ -
$ -
$
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.000.343.50.300.00
OVWS District 14.08%
$ 3,520
$ -
$ -
$ -
$ -
423.000.343.50.400.00
City of Mountlake Terrace 29.47%
7,368
-
-
-
-
423.000.343.50.500.00
City of Shoreline 12.54%
3,135
-
-
-
-
423.000.372.10.000.00
Insurance reimbursement
419,959
-
-
-
-
Total Revenue Increase Decrease
$ 433,982
$ -
$ -
$
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.000.75.508.00.00.00
Ending Fund Balance
$ (35,977)
$ -
$
Total Ending Fund Balance Increase (Decrease)
1$ (35,977)
$ -1
$ -
$ -
$ -
12
Packet Pg. 14
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: The budget amendment is due to the carbon recovery project being extended. There have some some reductions in the
O&M expenses (due to significant under staffing and the ability to perform repair and maintenance work) that will
offset the total estimated hauling expenses this year. We anticipate the increase in budget authority to be $450,000.
Public Works
Division: WWTP
Title: WWTP O&M Budget Amendment
Preparer: Pamela Randolph
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
Increase sludge hauling
100% Ending Fund Balance
One -Time
Operating
Fund I
423 SEWER / TREATMENT
Name: PLANT
Account Number
Description
2022
2023
2024
2025
2026
423.000.76.535.80.48.00
Increased Sludge hauling expense
$ 450,000
$ -
$ -
$
Total Expenditure Increase Decrease
$ 450,000
$ -
$ -
$
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.000.343.50.300.00
OVWS District 14.08%
$ 63,360
$ -
$ -
$ -
$ -
423.000.343.50.400.00
City of Mountlake Terrace 29.47%
132,615
-
-
-
-
423.000.343.50.500.00
City of Shoreline 12.54%
56,430
-
-
-
-
Total Revenue Increase Decrease
$ 252,405
$ -
$ -
$
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
423.000.75.508.00.00.00
Ending Fund Balance
$ (197,595)
$ -
$
Total Ending Fund Balance Increase (Decrease)
$ (197,595)1
$
13
Packet Pg. 15
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description: Due to high fuel prices there is a need for $40,000 additional for Diesel fuel and $75,000 additional for regular unleaded
gas.
Department: Fleet Maintenance
Division: Fund
MULTIPLE FUNDS
Title: Increased Fuel Costs Name:
Preparer: Carl Rugg
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating
Account Number
Description
2022
2023
2024
2025
2026
511.000.77.548.68.34.10
Fuel - Diesel
$ 40,000
$ -
$ -
$ -
$ -
511.000.77.548.68.34.11
Fuel - Regular Unleaded
75,000
-
-
-
-
Total Expenditure Increase (Decrease)
$ 115,000
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
511.000.77.508.00.00.00
Ending Fund Balance
$ 115,000
$ -
$ -
$ -
$ -
Total Ending Fund Balance Increase Decrease
$ 115,000
$ -
$ -
$ -
$ -
14
Packet Pg. 16
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
This decision package moves designated ARPA budget to the accounts from which the expenditures will be made
through the end of 2022.
OpenGov - $394,610
ARPA Grant Contractors - $70,000
Datafy - $12,456
Hiatt Consulting - $11,820
Uptown Market - $22,000
Green Streets Conceptual Designs - $89,250
Finance
Division:
Title: 12022 ARPA Budget
Prenarer: IMarissa Cain
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
New Item For Council To Consider
100% Ending Fund Balance
One -Time
Operating IM
Fund I MULTIPLE FUNDS
Name:
Account Number
Description
2022
2023
2024
2025
2026
00 1.000.61.558.70.4 1.00
Professional Services
$ 24,276
$ -
$ -
S -
$ -
512.000.31.518.88.48.00
Repair & Maintenance
394,610
-
-
-
-
001.000.61.558.70.41.00
Professional Services
22,000
-
-
-
-
001.000.31.514.23.41.00
Professional Services
70,000
-
-
-
-
422.000.72.594.31.41.00
Capital Professional Services
89,250
-
-
-
-
142.000.39.518.63.41.00
Community Relief Funds
600,136
-
-
-
-
Total Expenditure Increase (Decrease)
$ -
$ -
$ -
S
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
202.5
2026
142.000.333.21.019.00
Coronavirus Relief Fund
$ 600,136
$ -
$ -
S -
$ -
001.000.333.21.019.00
Coronavirus Relief Fund
116,276
-
-
-
-
422.000.333.21.019.00
Coronavirus Relief Fund
89,250
-
-
-
-
512.000.333.21.019.00
Coronavirus Relief Fund
394,610
-
-
-
-
Total Revenue Increase Decrease
$ -
$ -
$ -
S
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
$ -
S -
$ -
S
Total Ending Fund Balance Increase Decrease
$ -
S -
$ -
S
15
Packet Pg. 17
2.1.a
September Budget Amendment for Council to Consider (September 2022)
Budget Amendment for: September 13, 2022
Item Description:
On September 7, 2022 City Council authorized the allocation of up to $450,000 of ARPA funding to construct the 96th
Avenue Stormwater Mitigation project as required for the completion of Civic Center Playfields Park project. Although
tied to the Civic Park project, this is a stormwater project located in public right-of-way and therefore, qualifies for
Federal American Rescue Plan Act (ARPA) funding. Currently, city revenues are allocated for this stormwater project
but by using ARPA funding, those dollars can be used for additional costs related to Civic Park and other park capital
projects.
Department:
Parks
Fund
Name:
332 PARKS CAPITAL
CONSTRUCTION FUND
Division:
Title:
Civic Park Mitigation Project
Preparer:
Marissa
Budget Amendment Type
Date of Discussion or Budget Approval?
How is this amendment funded?
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
Expenditure Increase (Decrease)
Previously Discussed By Council
Sep 6 2022
100% Ending Fund Balance
One -Time
Capital
Account Number
Description
2022
2023
2024
2025
2026
332.000.64.594.76.65.00
Parks Construction
$ 450,000
$ -
$ -
$ -
$ -
142.000.39.518.63.41.00
Community Relief Funds
(450,000)
-
-
-
-
Total Expenditure Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Revenue Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
332.000.333.21.019.00
Coronavirus Relief Fund
$ 450,000
$ -
$ -
$ -
$ -
142.000.333.21.019.00
Coronavirus Relief Fund
(450,000)
-
-
-
-
Total Revenue Increase (Decrease)
$ -
$ -
$ -
$ -
$ -
Ending Fund Balance Increase (Decrease)
Account Number
Description
2022
2023
2024
2025
2026
Total Ending Fund Balance Increase Decrease
$ -
$ -
$ -
$ -
$ -
16
Packet Pg. 18
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 4270 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund Transfers
and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations and
information which was made available; and approves the appropriation of local, state, and federal
funds and the increase or decrease from previously approved programs within the 2022 Budget;
and
THEREFORE,
WHEREAS, the applications of funds have been identified;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 4270 adopting the final budget for the fiscal
year 2022 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted
herein by reference.
1
Packet Pg. 19
2.1.b
Section 2. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
IM
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
APPROVED:
MAYOR, MIKE NELSON
2
Packet Pg. 20
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2022, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 4270 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this day of 12022.
CITY CLERK, SCOTT PASSEY
3
Packet Pg. 21
EXHIBIT "A": Budget Amendment Summary (September 2022)
FUND
NO.
FUND
DESCRIPTION
2022
BEGINNING
FUND BALANCE
REVENUE
EXPENDITURES
2022
ENDING
FUND BALANCE
001
GENERAL FUND
15,931,350
44,986,484
52,919,589
7,998,245
009
LEOFF-MEDICAL INS. RESERVE
255,218
225,000
260,490
219,728
011
RISK MANAGEMENT RESERVE FUND
25,000
-
25,000
-
012
CONTINGENCY RESERVE FUND
1,782,150
-
1,782,150
014
HISTORIC PRESERVATION GIFT FUND
16,421
-
5,900
10,521
016
BUILDING MAINTENANCE
4,400,001
119,645
545,000
3,974,646
017
MARSH RESTORATION & PRESERVATION FUND
848,616
-
-
848,616
018
EDMONDS HOMELESSNESS RESPONSE FUND
-
200,000
200,000
-
019
EDMONDS OPIOID RESPONSE FUND
-
-
-
-
104
DRUG ENFORCEMENT FUND
75,174
167,210
45,800
196,584
111
STREET FUND
951,166
1,751,930
2,315,780
387,316
112
COMBINED STREET CONST/I MP ROVE
2,238,449
13,684,871
12,868,796
3,054,524
117
MUNICIPAL ARTS ACQUIS. FUND
648,879
216,701
195,380
670,200
120
HOTEL/MOTELTAX REVENUE FUND
71,114
84,410
100,900
54,624
121
EMPLOYEE PARKING PERMIT FUND
76,524
26,540
26,880
76,184
122
YOUTH SCHOLARSHIP FUND
14,259
1,550
3,000
12,809
123
TOURISM PROMOTIONAL FUND/ARTS
95,972
29,590
28,200
97,362
125
PARK ACQ/IMPROVEMENT
4,053,415
2,271,020
4,589,688
1,734,747
126
SPECIAL CAPITAL FUND
3,313,338
2,261,030
2,483,667
3,090,701
127
GIFTS CATALOG FUND
301,524
82,750
78,400
305,874
130
CEMETERY MAINTENANCE/IMPROV
266,205
182,430
220,561
228,074
136
PARKSTRUSTFUND
168,589
4,330
50,000
122,919
137
CEMETERY MAINTENANCE TRUSTFD
1,107,074
43,520
25,000
1,125,594
138
SISTER CITY COMMISSION
15,481
10,290
11,900
13,871
140
BUSINESS IMPROVEMENT DISTRICT FUND
29,132
79,349
87,680
20,801
141
AFFORDABLE & SUPPORTIVE HOUSING FUND
159,414
65,000
-
224,414
142
EDMONDS RESCUE PLAN FUND
4,772,380
3,806,413
5,027,356
3,551,437
143
TREE FUND
20,632
215,330
214,800
21,162
211
LID FUND CONTROL
-
-
-
-
231
2012 LTGO DEBT SERVICE FUND
-
611,370
611,370
-
332
PARKS CONSTRUCTION
4,113,862
4,272,685
8,064,418
322,129
421
WATER
28,727,168
11,018,136
11,492,138
28,253,166
422
STORM
15,647,377
7,967,147
9,709,596
13,904,928
423
SEWER/TREATMENT PLANT
60,352,529
26,085,162
31,324,730
55,112,961
424
BOND RESERVE FUND
843,961
1,988,700
1,988,710
843,951
511
EQUIPMENT RENTAL FUND
9,208,511
1,925,920
2,065,371
9,069,060
512
Technology Rental Fund
1,079,041
1,553,180
1,929,322
702,899
Totals
161,609,926
125,937,693
149,515,422
138,032,197
C
N
E
C
N
E
Q
r
N
7
m
L
d
E
N
r
Q
d
co
N
N
O
L
N
E
N
d
N
N
O
N
C
d
E
t
v
R
r
r
Q
Packet Pg. 22
EXHIBIT "B": Budget Amendments by Revenue (September 2022)
FUND
NO.
FUND
DESCRIPTION
Adopted
Budget
Ord. #4240
1/1/2022
Adopted
Amendment
Ord. #4249
3/1/2022
Adopted
Amendment
Ord. #4250
3/15/2022
Adopted
Amendment
Ord. #4257
4/26/2022
Proposed
Amendment
Ord. #
2022
Amended
Revenue
Budget
001
General Fund
$ 44,204,863
$ (35,000)
$ 470,845
$
$ 345,776
$ 44,986,484
009
Leoff-Medical Ins. Reserve
225,000
-
-
225,000
011
Risk Management Reserve Fund
-
012
Contingency Reserve Fund
014
Historic Preservation Gift Fund
-
016
Building Maintenance Fund
119,645
119,645
017
Marsh Restoration & Preservation Fund
-
-
018
Edmonds Homelessness Response Fund
200,000
200,000
019
Edmonds Opioid Response Fund
-
-
-
104
Drug Enforcement Fund
167,210
167,210
111
Street Fund
1,751,930
-
1,751,930
112
Combined Street Const/Improve
13,359,021
325,850
13,684,871
117
Municipal Arts Acquis. Fund
216,701
-
216,701
118
Memorial Street Tree
-
-
120
Hotel/Motel Tax Revenue Fund
84,410
84,410
121
Employee Parking Permit Fund
26,540
26,540
122
Youth Scholarship Fund
1,550
1,550
123
Tourism Promotional Fund/Arts
29,590
29,590
125
ParkAcq/Improvement
2,271,020
2,271,020
126
Special Capital Fund
2,261,030
2,261,030
127
Gifts Catalog Fund
82,750
82,750
130
Cemetery Maintenance/Improv
182,430
182,430
136
Parks Trust Fund
4,330
4,330
137
Cemetery Maintenance Trust I'd
43,520
43,520
138
Sister City Commission
10,290
10,290
140
Business Improvement District Fund
79,349
79,349
141
Affordable and Supportive Housing Fund
65,000
65,000
142
Edmonds Rescue Plan Fund
4,856,549
(1,050,136)
3,806,413
143
Tree Fund
215,330
215,330
211
Lid Fund Control
-
-
231
2012 LTGO Debt Service fund
611,370
-
611,370
332
Parks Construction
3,822,685
450,000
4,272,685
421
Water
11,018,136
-
11,018,136
422
Storm
8,277,897
(400,000)
-
89,250
7,967,147
423
Sewer/Treatment Plant
16,001,340
8,818,743
1,265,079
26,085,162
424
Bond Reserve Fund
1,988,700
-
-
1,988,700
511
Equipment Rental Fund
1,925,920
-
1,925,920
512
Technology Rental Fund
1,153,570
399,610
1,553,180
617
Firemen's Pension Fund
-
-
-
Totals
$ 114,938,031
1 $ (235,000)
$ 9,615,438
1 $ 119,645
1 $ 1,499,579
1 $ 125,937,693
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EXHIBIT "C": Budget Amendment by Expenditure (September 2022)
FUND
NO.
FUND
DESCRIPTION
Adopted
Budget
Ord. #4240
1/1/2022
Adopted
Amendment
Ord. #4249
3/1/2022
Adopted
Amendment
Ord. #4250
3/15/2022
Adopted
Amendment
Ord. #4257
Proposed
Amendment
Ord. #
2022
Amended
Expenditure
Budget
001
General Fund
$ 49,246,551
$ (1,677)
$ 126,661
$ 2,989,337
$ 558,717
$ 52,919,589
009
Leoff-Medical Ins. Reserve
260,490
-
-
260,490
011
Risk Management Reserve Fund
-
25,000
25,000
012
Contingency Reserve Fund
-
-
-
014
Historic Preservation Gift Fund
5,900
5,900
016
Building Maintenance Fund
980,000
(435,000)
545,000
017
Marsh Restoration & Preservation Fund
-
-
018
Edmonds Homelessness Response Fund
200,000
200,000
019
Edmonds Opioid Response Fund
-
-
104
Drug Enforcement Fund
45,800
-
45,800
111
Street Fund
2,254,676
61,104
2,315,780
112
Combined Street Const/Improve
12,542,946
325,850
-
12,868,796
117
Municipal Arts Acquis. Fund
181,880
13,500
195,380
118
Memorial Street Tree
-
-
-
120
Hotel/Motel Tax Revenue Fund
100,900
100,900
121
Employee Parking Permit Fund
26,880
26,880
122
Youth Scholarship Fund
3,000
3,000
123
Tourism Promotional Fund/Arts
28,200
-
28,200
125
ParkAcq/Improvement
4,279,876
309,812
4,589,688
126
Special Capital Fund
1,922,273
561,394
2,483,667
127
Gifts Catalog Fund
78,400
-
78,400
130
Cemetery Maintenance/Improv
220,561
-
220,561
136
Parks Trust Fund
-
50,000
50,000
137
Cemetery Maintenance TrustFd
25,000
-
25,000
138
Sister City Commission
11,900
11,900
140
Business Improvement District Fund
87,680
87,680
141
Affordable and Supportive Housing Fund
-
-
-
-
142
Edmonds Rescue Plan Fund
1,250,000
4,727,492
100,000
(1,050,136)
5,027,356
143
Tree Fund
214,800
-
-
214,800
211
Lid Fund Control
-
-
231
2012LTGO Debt Service Fund
611,370
-
-
611,370
332
Parks Construction
7,321,018
293,400
-
450,000
8,064,418
421
Water
11,110,498
365,396
15,094
1,150
11,492,138
422
Storm
8,638,202
(400,000)
1,443,238
(61,791)
89,947
9,709,596
423
Sewer/Treatment Plant
15,656,812
13,855,689
17,355
1,794,874
31,324,730
424
Bond Reserve Fund
1,988,710
-
-
-
1,988,710
511
Equipment Rental Fund
1,942,460
-
7,911
115,000
2,065,371
512
Technology Rental Fund
1,447,422
91,600
-
390,300
1,929,322
617
Firemen Pension Fund
-
-
Totals
1 $122,484,205
1 $ (201,677)
$ 22,164,032
1 $ 2,694,010
1 $ 2,374,852
1 $ 149,515,422
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EXHIBIT "D": Budget Amendment Summary (September 2022)
Fund Number
Proposed
Amendment
Changein
Revenue
Proposed
Amendment
Change in Expense
Proposed
Amendment
Change in Ending
Fund Balance
001
345,776
558,717
(212,941)
011
-
25,000
(25,000)
142
(1,050,136)
(1,050,136)
332
450,000
450,000
421
1,150
(1,150)
422
89,250
89,947
(697)
423
1,265,079
1,794,874
(529,795)
511
115,000
(115,000)
512
399,610
390,300
9,310
Total Change
1,499,579
2,374,852
(875,273)
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2.2
City Council Agenda Item
Meeting Date: 09/13/2022
ARPA Program Status Report
Staff Lead: Todd Tatum
Department: Community Services
Preparer: Todd Tatum
Background/History
American Rescue Plan Act funding was allocated to specific programmatic elements in Ordinance 4229
in July 2021, and further amended by Ordinances 4237 and 4259. These elements are:
A. City Expenditure Reimbursement
B. Edmonds Rescue Plan Household Support
C. Edmonds Rescue Plan Business Support
D. Edmonds Rescue Plan Nonprofit Support
E. Edmonds Rescue Plan Job Retraining Program
F. Edmonds Rescue Plan City Green Infrastructure
Staff Recommendation
None. This is a report only.
Narrative
This agenda item gives a recap of the efforts to establish programs in each of the six established areas. A
break down of accomplishments by program will be given, highlighting the successes and opportunities
in each.
Attachments:
1) ARPA Funding Status Graphs
Attachments:
FINAL ARPA Finance Committee Sept 13 2022
Packet Pg. 26
f 12C. 10,9V
City of Edmonds Finance Committee Meeting. Sep 13, 20
Discussions for this agenda item:
1) Program overview
2) Program status by category
3) Remaining budget
"il
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REVIEW: SUBDIVISION OF FUNDS BY ORDINANCE
•City Expenditure Reimbursements: $750,000
•Edmonds Rescue Plan Household Support: $4,150,000
•Household Support
•Utility Bill Support
•Housing Repair
•Edmonds Rescue Plan Business Support: $1,125,000
•General Business Support
•Tourism Support
•Small Business Support
•Edmonds Rescue Plan Nonprofit Support: $500,000
•Edmonds Rescue Plan Job Retraining Program: $600,000
•City Green Infrastructure: $427682099
•Edmonds Marsh
•Lower Perrinville Creek Realignment
•Green Streets and Rain Gardens
Packet Pg. 28
B - Household Support - 34.9%
C - Business Support - 9.5%
D - Nonprofit Support - 4.2%
E - Job Retraining - 5.ON
F - Green Infrastructure - 40.1%
Total ARPA Funds - $11,893,099
A - City Expenditures - 6.3%
"7,785
WE •� MM $2,450,404
2$264,525
$608, 83
$1,125,000
$420,50
$420,50
$500,0 4
00
00
$14,526
$$.9,254
$394,74a
$�4a,sa9
� $�5a,aaa
�199,999
$fi00,
$6a0,
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$4,150,000
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000
S pent by 9/6%22 Cornmitme nts 0 9 f 6 f 22 Allocated Funds
$5,004,040
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Household Support Subcategories - $41150,000
$0
Housing Repair - 24.1% $0
$5,443
Utility Support - 3.6% $50,000
Household Grants - 72.3%
$150,000
$1,000,000
$772,343
$2,000,000
.................................................................
$0 $1,000,000 $2,000,000
$3,000,000
$3,000,000 $4,000,000
5pent by 9f 6j22 Corr mitme nts @ 9f 6f 22 ■ Allocated Funds
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Business Support Subcategories - 11125,000
Small Business Support Grants - 55.6%
Tourism Support- 26.7%
General Business Support -17.B%
$625,0 0
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,00
■ Spent by 9/6/22 Commitments @ 9/6/22 Allocated Funds
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Nonprofit Support:
•
15 total grantees
• All in 2021
• Ranged from $8,000-$50,000
D - Nonprofit Support - 4. 2
$4200500
$4200500
ML 5o0+oo0
Spent by 8f 22/22 ■ Commitments @ 8f 22/22 Allocated Funds
Packet Pg. 32 1
Job Retraining:
• Edmonds College: $325,000 over three years
• Shoreline CC: $275,000 over three years
E - Job Retraining - 5.0
Spent by 8/22/22
$1991999
$600, 00
$600, 00
$0
Commitments @ 8/22/22
$110001000
Allocated Funds
Packet Pg. 33
Green Infrastructure:
• Edmonds Marsh Water Quality & Flood Control
• Lower Perrinville Creek Realignment
• Green Streets
• 96t" Right of Way Infiltration
F- Green Infrastructure -40.1%
so SUM" $2,000,000
■ S pent by 9 f 6/22 Cc mm itmen is @ 9/6/22
$ 750,000
$2,968,099
$ 600,000
$ 450,000
■Allocated Fj-ids
Packet Pg. 34
Discussion
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2.3
City Council Agenda Item
Meeting Date: 09/13/2022
July 2022 Monthly Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Move to full council to be received for filing.
Narrative
July 2022 Monthly Financial Report
Attachments:
July Monthly Financial Report
Packet Pg. 36
I 2.3.a I
OF
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CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
JULY 2022
Packet Pg. 37 1
INVESTMENT PORTFOLIO SUMMARY
I 2.3.a I
City of Edmonds Investment Portfolio Detail
As of July 31, 2022
Years
Agency/ Investment Purchase to Par Market
Issuer TvPe Price Maturitv Value Value
Mason & Kitsap Cnty WA
Bonds
Grant Cnty WA
Bonds
Grant Cnty WA
Bonds
Seattle WA Muni
Bonds
FHLMC
Bonds
FHLB
Bonds
First Financial - ECA
CD
Kent WA
Bonds
FHLB
Bonds
FM
Bonds
FNMA
Bonds
FHLB
Bonds
Spokane County WA
Bonds
First Financial - Waterfront Center
CD
TOTAL SECURITIES
Washington State Local Gov't Investment
Pool
Snohomish County Local Gov't Investment
Pool
TOTAL PORTFOLIO
Maturity Coupon
Date Rate
948,084
0.34
855,000
865,021
12/01/22
5.00%
1,517,955
0.42
1,500,000
1,490,280
01/01/23
1.54%
576,332
0.42
520,000
527,675
01/01/23
5.00%
2,224,500
0.51
2,000,000
2,036,060
02/01/23
5.00%
988,678
0.72
1,000,000
981,517
04/20/23
0.38%
1,996,590
1.18
2,000,000
1,932,910
10/05/23
0.22%
2,803,516
1.29
2,803,516
2,803,516
11/15/23
2.08%
286,648
1.34
250,000
261,250
12/01/23
5.00%
954,866
1.70
1,000,000
957,183
04/10/24
0.35%
996,082
1.88
1,000,000
997,043
06/17/24
2.80%
992,693
1.92
1,000,000
980,291
07/02/24
1.75%
950,774
2.30
1,000,000
953,340
11/18/24
0.90%
207,260
2.34
200,000
195,410
12/01/24
2.10%
1,575,000
5.26
1,575,000
1,575,000
11/01/27
0.20%
17,018,977
1.54
16,703,516
16,556,496
Seattle WA
Issuer Diversification
Muni, 12%�
Kent WA,
rhF:
1%
r s t
Financial-
Mason & �
CD, 26%
Kitsap Cnty
WA, 5%
Gra nt Cnty_
Spokane
WA, 12%
FHLB, 12% . County
FNMA, 6%
WA, 1%
FHLMC, 6%
26,018,466 26,018,466 Demand 1.63%
42,835,212 42,835,212 Demand 1.37%
$ 85,557,193 $ 85,410,173
Cash and Investment Balances
Bonds, (in $ Millions)
$12.3, 14%—
CD's, $4.4,
5%
State LGIP,
$26.0, 29%
■
County
LGIP,
$42.8 , 48%
Checki ng,
—$3.0,4%
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I 2.3.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$1,400, 000 77771
$1,236,875
$1,200, 000
$1,000,000 $882556 947 931 $950,684
$800,000 $635,781
$600,000 $508,183
4
$400,000
$200,000
$-
2017 2018 201 2020 2021 YTD 2022
2
Packet Pg. 39
GENERAL FUND SUMMARY
I 2.3.a I
General Fund Revenues and Expenses (Rolling 24 months)
Series5 Seriesl
10,000, 000 — — —
9,000,000
8,000,000 �♦
7,000, 000
6,000,000 • i •
5,000,000 •
♦
4,000, 000
• •
3,000000 ,
2,000, 000
1,000, 000 -
-
August November February May August November February May
General Fund Tax Revenue (2016 through 2021)
Sales Tax Property Tax EMS Tax Other Taxes
12,000, 000
10,000,000
8,000, 000
6,000,000
4,000, 000
2,000,000
2016 2017 2018 2019 2020 2021
7,000, 000
6,500,000
6,000,000
5,500, 000
5,000,000
4,500,000
4,000, 000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
Sales Tax
General Fund Tax Revenue (2022 YTD)
55,761,874
54,770,936
Property Tax EMS Tax Other Taxes
3
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I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2022
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 2,485,140 $
2,485,140
$ 2,186,816
-12.00%
February
4,914,775
2,429,635
4,606,889
-6.26%
March
7,376,703
2,461,928
7,290,787
-1.16%
April
10,510,823
3,134,120
10,347,043
-1.56%
May
19,347,867
8,837,044
19,290,212
-0.30%
June
21,924,850
2,576,983
21,853,448
-0.33%
July
24,4S3,S03
2,528,653
24,106,033
-1.42%
August
27,071,593
2,618,090
September
29,450,864
2,379,271
October
33,497,347
4,046,483
November
42,070,966
8,573,619
December
44,640,708
2,569,742
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2022
Real Estate Excise Tax 1 & 2
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 376,007 $
376,007
$ 135,500
-63.96%
February
604,057
228,050
377,997
-37.42%
March
942,203
338,145
551,531
-41.46%
April
1,215,412
273,209
923,535
-24.01%
May
1,570,915
355,503
1,301,746
-17.13%
June
1,942,927
372,012
1,703,080
-12.34%
July
2,344,831
401,904
2,043,169
-12.86%
August
2,781,982
437,151
September
3,225,577
443,595
October
3,626,122
400,545
November
4,018,664
392,542
December
4,400,000
381,336
*The monthly budget forecast columns are based on a five-year average.
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SALES TAX SUMMARY
I 2.3.a I
Sales Tax Analysis By Category
Current Period: July 2022
Year -to -Date
Total $6,337,518
Automotive Repair,
$134,596 Business Services,
Amusement $673,026
Construction Trade, &Recreation,
$978,353 Health & Personal
Accommodation,
Care, $44,216 $42,386 Gasoline, $60
$23,736 Retail Food Stores,
Clothing and $200,594
Accessories,$212,740 , Retail Automotive,
Communications, Misc Retail, $1,551,113
$131,511
Wholesale Trade, $1,222,364
$208,818Irs Manufacturing, $71,469
Others, $169,295
Eating &Drinking,
$673,239
12,000,000
10,000, 000
8,000,000
6,000,000
4,000,000
2,000,000
0
Annual Sales Tax Revenue
L0__ - -
7.395.114 $8,406,296 $8,452,715 $8,317,046
$10,302,518
$6,337,518
2016 2017 2018 2019% 2020 2021 YTD 2022
5
I Packet Pg. 42
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2022
Sales and Use Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 763,651
$ 763,651
$ 857,872
12.34%
February
1,704,609
940,958
1,853,000
8.71%
March
2,420,254
715,646
2,666,259
10.16%
April
3,074,639
654,384
3,469,412
12.84%
May
3,893,081
818,442
4,483,349
15.16%
June
4,672,507
779,426
5,402,133
15.62%
July
5,523,403
850,896
6,337,518
14.74%
August
6,439,084
915,680
September
7,293,649
854,565
October
8,203,996
910,347
November
9,139,425
935,429
December
10,000,000
860,575
City of Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2022
Gas Utility Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 79,399
$ 79,399
$ 96,596
21.66%
February
164,205
84,806
96,596
-41.17%
March
246,125
81,920
305,138
23.98%
April
313,860
67,734
397,808
26.75%
May
367,416
53,556
469,966
27.91%
June
402,173
34,757
524,767
30.48%
July
429,975
27,802
563,428
31.04%
August
452,332
22,357
September
472,668
20,335
October
496,035
23,367
November
534,998
38,963
December
595,000
60,002
Gas Utility Tax
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
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I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2022
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
53,352 $
53,352 $
43,844
-17.82%
February
96,981
43,629
66,255
-31.68%
March
143,255
46,275
130,244
-9.08%
April
192,397
49,142
175,045
-9.02%
May
232,481
40,084
208,020
-10.52%
June
277,770
45,288
250,253
-9.91%
July
321,046
43,277
293,198
-8.67%
August
362,710
41,663
September
400,099
37,389
October
445,363
45,264
November
482,039
36,676
December
523,000
40,961
Electric Utility Tax
Telephone Utility Tax
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget -*-- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2022
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
February
March
April
May
June
July
August
September
October
November
December
148,905 $
312,488
449,608
602,286
723,393
824,492
920,639
1,015,921
1,108,535
1,199,070
1,299,972
1,410,000
148,905 $ 183,023
163,583 377,116
137,121 534,798
152,678 726,969
121,107 858,720
101,099 993,628
96,147 1,117, 008
95,282
92,614
90,535
100,902
110,028
22.91
20.68
18.95
20.70%
18.71
20.51
21.33
Electric Utility Tax
1,zsuu,uuu
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
Packet Pg. 44
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2022
Meter Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 809,979
$ 809,979
$ 827,704
2.19%
February
1,383,405
573,426
1,383,308
-0.01%
March
2,213,219
829,814
2,127,271
-3.88%
April
2,744,029
530,810
2,688,719
-2.02%
May
3,542,697
798,668
3,507,398
-1.00%
June
4,167,857
625,160
4,071,843
-2.30%
July
5,138,308
970,451
4,964,389
-3.38%
August
5,986,736
848,427
September
7,133,311
1,146,575
October
7,954,825
821,514
November
8,891,706
936,881
December
9,464,783
573,077
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2022
Storm Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 426,464
$ 426,464
$ 417,730
-2.05%
February
1,352,938
926,475
1,322,856
-2.22%
March
1,779,789
426,851
1,740,623
-2.20%
April
2,159,443
379,654
2,114,167
-2.10%
May
2,586,880
427,437
2,531,673
-2.13%
June
2,966,444
379,564
2,904,040
-2.10%
July
3,385,868
419,425
3,322,096
-1.88%
August
4,311,526
925,657
September
4,738,766
427,240
October
5,118,192
379,426
November
5,545,860
427,668
December
5,911,497
365,637
Storm Water Sales
6,000,000
5,500,000
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
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Packet Pg. 45
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2022
Unmeter Sewer Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 863,521
$ 863,521
$ 877,046
1.57%
February
1,571,494
707,973
1,604,010
2.07%
March
2,435,565
864,071
2,451,231
0.64%
April
3,143,499
707,934
3,183,083
1.26%
May
4,009,811
866,312
4,066,458
1.41%
June
4,719,932
710,121
4,800,930
1.72%
July
5,593,564
873,631
5,679,193
1.53%
August
6,307,925
714,362
September
7,215,145
907,220
October
7,936,868
721,723
November
8,819,637
882,769
December
9,528,089
708,452
r
Q
*The monthly budget forecast columns are based on a five-year average.
9
Packet Pg. 46
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2022
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
5,342,104 $
5,342,104
$ 4,585,579
-14.16%
February
9,224,399
3,882,295
8,118,010
-11.99%
March
13,452,004
4,227,605
11,949,976
-11.17%
April
17,153,547
3,701,543
15,453,486
-9.91%
May
21,079,517
3,925,970
19,128,482
-9.26%
June
25,951,414
4,871,897
23,484,941
-9.50%
July
30,080,975
4,129,561
27,097,845
-9.92%
August
33,988,564
3,907,589
September
38,118,760
4,130,195
October
42,643,501
4,524,741
November
47,393,697
4,750,196
December
52,360,872
4,967,175
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2022
Non -Departmental
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 2,507,470
$ 2,507,470
$ 2,083,892
-16.89%
February
3,542,042
1,034,573
2,922,333
-17.50%
March
4,860,388
1,318,346
4,072,745
-16.21%
April
5,664,390
804,002
5,019,960
-11.38%
May
6,660,696
996,306
5,987,679
-10.10%
June
8,505,096
1,844,400
7,606,046
-10.57%
July
9,569,495
1,064,399
8,530,659
-10.86%
August
10,445,244
875,749
September
11,460,143
1,014,899
October
12,738,982
1,278,840
November
14,162,256
1,423,274
December
15,574,121
1,411,865
*The monthly budget forecast columns are based on a five-year average.
O
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10
Packet Pg. 47 1
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2022
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
33,985 $
33,985 $
23,687
-30.30%
February
71,308
37,323
43,670
-38.76%
March
112,128
40,821
71,408
-36.32%
April
150,174
38,046
100,819
-32.87%
May
199,408
49,234
129,439
-35.09%
June
253,207
53,799
157,419
-37.83%
July
291,886
38,679
188,068
-35.57%
August
345,215
53,328
September
382,380
37,165
October
414,981
32,601
November
455,321
40,340
December
497,900
42,579
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2022
Office of Mayor
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 36,522
$ 36,522
$ 28,255
-22.63%
February
74,639
38,117
59,226
-20.65%
March
111,240
36,600
89,568
-19.48%
April
148,486
37,247
119,372
-19.61%
May
185,158
36,671
148,671
-19.71%
June
221,111
35,953
178,561
-19.24%
July
257,901
36,789
208,847
-19.02%
August
295,030
37,129
September
331,738
36,709
October
367,805
36,067
November
405,747
37,941
December
443,913
38,166
Office of Mayor
500,000
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--"-CurrentYeaz Budget --&---PriorYeaz
*The monthly budget forecast columns are based on a five-year average.
11
Packet Pg. 48
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2022
Human Resources
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
January
$ 77,402
$ 77,402
$ 59,932
-22.57%
February
141,639
64,236
135,524
-4.32%
March
202,815
61,176
203,581
0.38%
April
266,756
63,941
270,474
1.39%
May
331,195
64,439
334,902
1.12%
June
405,872
74,678
458,397
12.94%
July
464,145
58,273
537,794
15.87%
August
524,126
59,981
September
590,408
66,282
October
654,662
64,254
November
726,800
72,138
December
824,831
98,031
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2022
Municipal Court
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 104,268
$ 104,268
$ 91,643
-12.11%
February
213,906
109,638
187,919
-12.15%
March
322,490
108,584
284,025
-11.93%
April
431,592
109,102
386,046
-10.55%
May
548,505
116,913
482,322
-12.07%
June
654,584
106,079
591,066
-9.70%
July
763,667
109,084
691,341
-9.47%
August
884,110
120,443
September
995,910
111,800
October
1,110,987
115,077
November
1,227,059
116,072
December
1,368,755
141,696
Municipal Court
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--"-CurrentYeaz Budget -m-PriorYear
*The monthly budget forecast columns are based on a five-year average.
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12
Packet Pg. 49
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2022
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
49,857 $
49,857 $
33,127
-33.56%
February
103,113
53,256
72,230
-29.95%
March
155,568
52,455
122,479
-21.27%
April
205,451
49,882
179,118
-12.82%
May
260,752
55,301
216,588
-16.94%
June
315,986
55,234
250,483
-20.73%
July
373,132
57,147
288,425
-22.70%
August
434,777
61,645
September
492,000
57,223
October
552,240
60,239
November
622,590
70,351
December
719,388
96,798
O
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t
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4+
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*The monthly budget forecast columns are based on a five-year average.
13
Packet Pg. 50
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2022
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
176,962 $
176,962 $
216,858
22.55%
February
334,966
158,004
287,295
-14.23%
March
484,397
149,431
502,978
3.84%
April
566,805
82,408
545,022
-3.84%
May
674,037
107,232
603,046
-10.53%
June
784,541
110,504
705,231
-10.11%
July
877,847
93,306
771,437
-12.12%
August
989,174
111,327
September
1,106,217
117,044
October
1,245,373
139,155
November
1,341,722
96,350
December
1,539,022
197,300
Administrative Services
Technology Rental Fund
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-- Current Yeaz Budget -d Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Administrative Services
2022
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
February
March
April
May
June
July
August
September
October
November
December
238,721 $
399,953
563,330
729,233
896,198
1,121,628
1,314,351
1,478,599
1,647,511
1,824,204
1,989,608
2,156,911
238,721 $ 217,022
161,232 380,532
163,378 547,460
165,903 722,690
166,965 901,287
225,430 1,088,001
192,723 1,236,936
164,248
168,911
176,693
165,404
167,303
-9.09
-4.86
-2.82
-0.90
0.57
-3.00
-5.89
Administrative Services
1,800,000
1,600,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-- Current Yeaz Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
14
Packet Pg. 51
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2022
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
80,982 $
80,982
$ 77,656
-4.11%
February
161,963
80,982
155,234
-4.16%
March
242,945
80,982
233,065
-4.07%
April
323,927
80,982
287,018
-11.39%
May
404,908
80,982
388,315
-4.10%
June
485,890
80,982
465,893
-4.12%
July
566,871
80,982
545,067
-3.85%
August
647,853
80,982
September
728,835
80,982
October
809,816
80,982
November
890,798
80,982
December
971,780
80,982
Police
City Attorney
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--"-- Current Yeaz Budget Prior Yeaz
City of Edmonds, WA
Monthly Expenditure Report -Police
2022
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
1,045,238 $
1,045,238
$ 973,358
-6.88%
February
2,105,968
1,060,730
1,945,020
-7.64%
March
3,177,596
1,071,629
3,008,075
-5.33%
April
4,236,492
1,058,896
4,001,453
-5.55%
May
5,296,298
1,059,805
5,133,192
-3.08%
June
6,428,932
1,132,634
6,213,167
-3.36%
July
7,551,012
1,122,080
7,213,970
-4.46%
August
8,579,704
1,028,692
September
9,657,485
1,077,782
October
10,845,669
1,188,184
November
12,168,634
1,322,964
December
13,375,470
1,206,836
Police
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--"- Current Yeaz Budget �Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
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15
Packet Pg. 52
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2022
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
272,173 $
272,173
$ 309,139
13.58%
February
567,186
295,012
661,303
16.59%
March
860,247
293,062
909,669
5.75%
April
1,174,618
314,370
1,157,411
-1.46%
May
1,488,050
313,432
1,419,912
-4.58%
June
1,792,716
304,666
1,678,976
-6.34%
July
2,114,310
321,593
1,985,079
-6.11%
August
2,423,605
309,295
September
2,733,462
309,857
October
3,039,102
305,640
November
3,402,002
362,901
December
3,791,859
389,857
Parks & Recreation
Development Services
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-- Current Yeaz Budget -d Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2022
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
358,065 $
358,065
$ 319,222
-10.85%
February
748,023
389,958
651,988
-12.84%
March
1,136,243
388,220
1,040,803
-8.40%
April
1,535,144
398,902
1,354,932
-11.74%
May
1,941,016
405,872
1,709,318
-11.94%
June
2,369,808
428,792
2,119,385
-10.57%
July
2,835,053
465,245
2,564,042
-9.56%
August
3,347,305
512,252
September
3,871,489
524,184
October
4,291,784
420,295
November
4,690,353
398,569
December
5,125,535
435,182
Parks & Recreation
5,500,000
4,000,000
1,500,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Yeaz Budget -0-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
16
Packet Pg. 53
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works Administration
2022
Public Works Administration
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
49,466 $
49,466 $
22,716
-54.08%
February
100,066
50,600
46,637
-53.39%
March
150,167
50,100
71,242
-52.56%
April
201,867
51,701
94,556
-53.16%
May
252,421
50,554
117,239
-53.55%
June
303,852
51,431
140,684
-53.70%
July
355,684
51,832
163,431
-54.05%
August
405,471
49,786
September
455,172
49,701
October
504,185
49,013
November
567,424
63,239
December
614,113
46,689
Facilities Maintenance
Public Works Administration
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2022
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 219,301 $
219,301
$ 109,202
-50.20%
February
456,337
237,035
369,398
-19.05%
March
723,326
266,990
562,089
-22.29%
April
964,010
240,684
782,173
-18.86%
May
1,206,775
242,765
942,003
-21.94%
June
1,404,870
198,095
1,081,995
-22.98%
July
1,647,775
242,905
1,236,300
-24.97%
August
1,934,891
287,116
September
2,271,751
336,861
October
2,655,928
384,177
November
2,962,277
306,349
December
3,425,275
462,998
*The monthly budget forecast columns are based on a five-year average.
17
Packet Pg. 54
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2022
Engineering
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 225,595
$ 225,595
$ 226,829
0.55%
February
452,988
227,392
457,182
0.93%
March
684,071
231,083
685,977
0.28%
April
917,956
233,885
914,235
-0.41%
May
1,175,026
257,070
1,140,813
-2.91%
June
1,412,521
237,495
1,368,545
-3.11%
July
1,660,688
248,167
1,597,752
-3.79%
August
1,900,016
239,329
September
2,131,816
231,799
October
2,366,570
234,755
November
2,602,612
236,042
December
2,845,336
242,724
Engine a ring
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Year Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
18
Packet Pg. 55
I 2.3.a I
Page 1 of 1
C ITY O F IDMO NDS
REVINUES BY FUND - SUMMARY
Fund
2022 Amended
7/31/2021
7/31/2022
Amount
No.
Title
Budget
Revenues
Revenues
Remaining
%Received
001
GENERAL FUND
$ 44,640,708
$ 25,583,320 $
24,106,033
$ 20,534,675
540
009
LEOFF-MEDICAL INS. RESERVE
225,000
-
112,500
112,500
500
014
HISTORIC PRESERVATION GIFT FUND
-
2,500
-
-
00
016
BUILDING MAINTENANCE FUND
119,645
-
22,390
97,255
190
017
MARSH RESTORATION & PRESERVATION FUND
-
150
1,150
(1,150)
00
018
EDMONDS HOMELESSNESS RESPONSE FUND
200,000
-
200,000
-
1000
104
DRUG ENFORCEMENT FUND
167,210
1,645
885
166,325
14
Ill
STREET FUND
1,751,930
1,042,541
988,280
763,650
560 C
112
COMBINED STREET CONST/IMPROVE 1
13,684,871
1,135,453
1,711,170
11,973,701
O
130 d
117
MUNICIPAL ARTS ACQUIS. FUND
216,701
27,138
96,406
120,295
440
iC
118
MEMORIAL STREET TREE
-
447
-
-
04 'V
120
HOTEL/MOTEL TAX REVENUE FUND
84,410
34,240
54,413
29,997
C
640 C
121
EMPLOYEE PARKING PERMIT FUND
26,540
11,638
12,725
13,815
480 li
122
YOUTH SCHOLARSHIP FUND
1,550
306
727
823
470 t
r
123
TOURISM PROMOTIONAL FUND/ARTS
29,590
12,768
18,997
10,593
640 G
125
REAL ESTATE EXCISE TAX 2 2
2,271,020
1,505,209
1,069,772
1,201,248
47°
126
REAL ESTATE EXCISE TAX 1 2
2,261,030
1,496,114
1,063,137
1,197,893
N
470 G
127
GIFT S CAT ALOG FUND3
82,750
41,374
2,970,680
(2,887,930)
35900
130
CEMETERY MAINTENANCE/IMPROVEMT
182,430
168,463
126,523
55,907
690
136
PARKS TRUST FUND
4,330
3,685
1,977
2,353
460
137
CEMETERY MAINTENANCE TRUST FD
43,520
40,206
24,549
18,971
0
560 CL
138
SISTER CITY COMMISSION
10,290
2,737
2,683
7,607
O
260
140
BUSINESS IMPROVEMENT DISTRICT
79,349
60,185
66,328
13,021
844
tt
141
AFFORDABLE AND SUPPORTIVE HOUSING FUND
65,000
40,407
32,377
32,623
500
142
EDMONDS RESCUE PLAN FUND
4,856,549
5,946,550
5,952,359
(1,095,810)
1230
LL
143
TREE FUND
215,330
-
241
215,089
00 %
z
231
2012 LT GO DEBT SERVICE FUND
611,370
40,853
41,009
570,361
74
332
PARKS CAPITAL CONSTRUCTION FUND 4
3,822,685
385,689
1,741,465
2,081,220
O
460 M
411
COMBINED UTILITY OPERATION
-
5,590
93,080
(93,080)
04
421
WATER UTILITY FUND
11,018,136
5,845,898
5,805,093
5,213,043
7
530
422
STORM UTILITY FUND 5
7,877,897
3,903,543
3,757,939
4,119,958
484
423
SEWER/WWTP UTILITY FUND 6
24,820,083
12,990,644
11,860,767
12,959,316
480 z
424
BOND RESERVE FUND
1,988,700
600,423
592,065
1,396,635
300 M
511
EQUIPMENT RENTAL FUND
1,925,920
886,499
1,057,748
868,172
r�
554 Q
512
TECHNOLOGY RENTAL FUND
1,153,570
715,800
674,665
478,905
580
$ 124,438,114
$ 62,532,012 $
64,260,132
$ 60,177,982
520
Differences due to Grant reimbursement received in 2022 for 2021, as well as a large Traffic Impact fee in March 2022.
z REET revenues are down a total of $(835,896) from this point in time last year.
i Differences due to a large donation received in June of 2022.
4 Differences due to Grant reimbursement received in 2022 for 2021, as well as a large Park Impact fee in March 2022.
5 2022 Utility Rate Increases are 4.5%for Water, 5%for Sewer, and 9.5%for Storm Drain.
6 Differences due primarily to WWTP partner bilings in 2021.
19
Packet Pg. 56
I 2.3.a I
Page 1 of 1
C ITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Fund
2022 Amended
7/31/2021
7/31/2022
Amount
No.
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
001
GENERAL FUND
$ 52,360,872
$ 24,346,357
$ 27,097,845
$ 25,263,027
520,
009
LEOFF-MEDICAL INS. RESERVE
260,490
193,928
170,531
89,959
650/
014
HISTORIC PRESERVATION GIFT FUND
5,900
-
-
5,900
00
016
BUILDING MAINTENANCE FUND
545,000
-
17,074
527,926
30,
017
MARSH RESTORATION & PRESERVATION FUND
-
16,149
-
-
00
018
EDMONDS HOMELESSNESS RESPONSE FUND
200,000
123,581
-
200,000
00
019
EDMONDS OPIOID RESPONSE FUND
-
28,445
-
-
00
104
DRUG ENFORCEMENT FUND
45,800
-
-
45,800
001
O
III
STREET FUND
2,315,780
1,256,963
1,263,886
1,051,894
550 d
112
COMBINED STREET CONST/IMPROVE
12,868,796
1,307,320
722,544
12,146,252
60/
117
MUNICIPAL ARTSACQUIS. FUND
195,380
22,318
60,699
134,681
310/ tt
120
HOTEL/MOTEL TAX REVENUE FUND
100,900
32,289
36,018
64,882
360,
C
121
EMPLOYEE PARKING PERMIT FUND
26,880
-
-
26,880
00 jL
122
YOUTH SCHOLARSHIP FUND
3,000
-
3,000
00
r
123
TOURISM PROMOTIONAL FUND/ARTS
28,200
-
533
27,667
20/
O
125
REAL ESTATE EXCISE TAX 2
4,589,688
246,022
988,448
3,601,240
220, M
N
126
REAL ESTATE EXCISE TAX 1
2,483,667
568,724
239,583
2,244,084
100 G
127
GIFTS CATALOG FUND
78,400
32,879
20,260
58,140
260/
130
CEMETERY MAINTENANCE/IMPROVEMT
220,561
118,129
113,496
107,065
5101
136
PARKS TRUST FUND
50,000
-
2,540
47,460
50,
137
CEMETERY MAINTENANCE TRUST FUND
25,000
19,211
-
25,000
0
04 CL
O
138
SISTER CITY COMMISSION
11,900
-
70
11,830
1° W
140
BUSINESS IMPROVEMENT DISTRICT
87,680
30,144
36,407
51,273
420/ .@
U
142
EDMONDS RESCUE PLAN FUND
6,077,492
-
461,521
5,615,971
84 r-
143
TREE FUND
214,800
-
-
214,800
04 LL
231
2012 LT GO DEBT SERVICE FUND
611,370
40,853
41,009
570,361
70/ >%
t
332
PARKS CAPITAL CONSTRUCTION FUND
7,614,418
243,769
2,939,095
4,675,323
390/ _
O
421
WATER UTILITY FUND
11,490,988
4,219,882
3,610,757
7,880,231
310,
422
STORM UTILITY FUND
9,619,649
2,621,939
2,406,422
7,213,227
250,
7
423
SEWER/WWTP UTILITY FUND
29,529,856
14,690,197
9,875,949
19,653,907
330/
424
BOND RESERVE FUND
1,988,710
600,417
589,342
1,399,368
300 y
511
EQUIPMENT RENTAL FUND
1,950,371
799,843
761,458
1,188,913
390, s
t�
512
TECHNOLOGY RENTAL FUND
1,539,022
572,585
771,437
767,585
500,
617
FIREMEN'S PENSION FUND
-
63,132
-
-
00 Q
$ 147,140,570
$ 52,195,076
$ 52,226,924
$ 94,913,646
350,
20
Packet Pg. 57
I 2.3.a I
Page 1 of 3
Title
TAXES:
1 REAL PERSONAL / PROPERTY TAX
2 EMS PROPERTY TAX
3 VOTED PROPERTY TAX
4 LOCAL RETAIL SALESIUSE TAX 7
5 NATURAL GAS USE TAX
6 1/10 SALES TAX LOCAL CRIM JUST
7 ELECTRIC UTILITY TAX
8 GAS UTILITY TAX
9 SOLID WASTE UTILITY TAX
10 WATERUTILITY TAX
11 SEWER UTILITY TAX
12 ST ORMWAT ER UT ILIT Y T AX
13 T.V. CABLE UTILITY TAX
14 TELEPHONE UTILITY TAX
15 PULLTABSTAX
16 AMUSEMENT GAMES
17 LEASEHOLD EXCISE TAX
LICENSES AND PERMITS:
18 FIRE PERMITS -SPECIAL USE
19 POLICE - FINGERPRINTING
20 VENDING MACHINE/CONCESSION
21 FRANCHISE AGREEMENT -COMCAST
22 FRANCHISE FEE-EDUCATION/GOVERNMENT
23 FRANCHISE AGREEMENT-ZIPLY FIBER
24 OLYMPIC VIEW WATER DISTRICT FRANCHISE
25 GENERAL BUSINESS LICENSE
26 DEV SERV PERMIT SURCHARGE
27 RIGHT OF WAY FRANCHISE FEE
28 BUILDING STRUCTURE PERMITS
29 ANIMAL LICENSES
30 STREET AND CURB PERMIT
31 OT R NON -BUS LIC/PERMIT S
INTERGOVERNMENTAL:
32 DOJ 15-0404-0-1-754 - BULLET PROOF VEST
33 WA ASSOC OF SHERRIF'S TRAFFIC GRANT
34 HIGH VISIBILITY ENFORCEMENT
35 CORONAVIRUS RELIEF FUND 2
36 WA STATE TRAFFIC COMM GRANT
37 WASHINGTON STATE ARTS COMMISSION
38 DOC FAC ROOFING
39 STATE GRANTS- BUDGET ONLY
40 WA STATE ART COMMISSION 2021-003-CD
41 2022-2023 BIENNUM ONE-TIME ALLOCATION
42 PUD PRIVILEDGE TAX
43 TRIAL COURT IMPROVEMENT
44 CJ -POPULATION
45 CRIMINAL JUSTICE -SPECIAL PROGRAMS
46 MARIJUANA EXCISE TAX DISTRIBUTION
47 DUI - CITIES
48 FIRE INS PREMIUM TAX
49 LIQUOR EXCISE TAX
50 LIQUOR BOARD PROFITS
51 MISCELLANEOUS INTERLOCAL REVENUE
52 INTERLOCAL GRANTS
53 FIRST RESPONDERS FLEX FUND
54 DISCOVERY PROGRAMS TECHNOLOGY ACQ.
55 VERDANT INTERLOCAL GRANTS
C ITY O F IDMO NDS
REVENUES - GENERAL FUND
2022 Amended 7/31/2021
Budget Revenues
7/31/2022 Amount
Revenues Remaining %Received
$ 11,127,000
$ 5,820,281
$ 5,761,874
$ 5,365,126
520/
4,278,000
2,295,063
2,294,959
1,983,041
540/
500
1
32
468
60/
10,000,000
5,699,002
6,337,518
3,662,482
630/
7,600
6,644
10,796
(3,196)
1420/
870,000
529,162
583,066
286,934
670/
1,410,000
1,105,355
1,117,008
292,992
790r
595,000
489,128
563,428
31,572
950/
284,000
204,210
209,730
74,270
740r
953,000
514,074
496,381
456,619
520/
894,600
528,207
483,064
411,536
540/
471,900
299,942
332,213
139,687
700/
792,000
460,775
479,212
312,788
610/
523,000
322,813
293,198
229,802
560r
55,200
52,580
48,415
6,785
880/
350
143
-
350
00/
306,000
143,456
154,393
151,607
5001
32,568,150
18,470,834
19,165,287
13,402,863
59F
250
450
100
150
400/
700
-
20
680
30r
40,000
18,595
42,307
(2,307)
1060/
702,700
500,753
523,616
179,084
750/
41,000
22,286
20,913
20,087
5101
100,600
32,964
24,677
75,923
250/
384,000
271,246
199,970
184,030
520/
250,000
138,903
140,724
109,276
560/
63,000
51,550
60,775
2,225
960/
30,000
14,440
30,173
(173)
1010/
650,600
433,381
482,204
168,396
740/
24,000
8,799
11,708
12,292
490r
55,000
35,101
65,441
(10,441)
1190/
20,000
11,328
12,505
7,495
630r
2,361,850
1,539,796
1,615,133
746,717
680,
9,000
6,464
5,237
3,763
580/
-
-
992
(992)
00/
11,100
916
718
10,382
60r
-
3,947
-
-
00/
3,448
307
(307)
00/
-
-
2,000
(2,000)
00/
-
379,270
-
-
00/
273,000
-
-
273,000
00/
-
6,000
-
-
00/
168,950
-
-
00/
210,500
-
-
210,500
00/
16,740
8,070
10,776
5,964
640r
13,070
10,362
10,942
2,128
840/
45,600
36,923
38,827
6,773
850/
60,000
35,791
49,330
10,670
820/
4,500
5,143
3,497
1,003
780/
-
53,334
56,744
(56,744)
00/
261,500
216,694
221,986
39,514
850/
343,200
167,820
166,379
176,821
480/
-
13,780
(13,780)
00/
-
27,216
-
-
00/
1,000
335
279
721
280i
550
-
-
550
00/
-
66,000
-
-
00/
1,249,760
1,196,682
581,793
667,967
470,
O
O.
C
O
C
LL
z
r
c
O
2
N
N
O
N
3
O
CL
O
C
R
C
iL
z
C
O
C
d
z
t�
t0
a
7 2022 Local Retail Sales/Use Tax revenues are $638,516 higher than 2021 revenues. Please also see pagespages 5 & 6.
21 1
Packet Pg. 58 1
2.3.a
Page 2 of 3
C TTY O F IDMO NDS
REVENUES - GENERAL FUND
2022 Amended 7/31/2021 7/31/2022 Amount
Title Budget Revenues Revenues Remaining %Received
CHARGES FOR GOODS AND SERVICES:
1 RECORD/LEGAL INSTRUMENTS
2 ATM SURCHARGE FEES
3 CREDIT CARD FEES
4 COURT RECORD SERVICES
5 D/M COURT REC SER
6 DRE REIMBURSEABLE
7 WARRANT PREPARATION FEE
8 IT TIME PAY FEE
9 MUNIC.-DIST. COURT CURR EXPEN
10 SALE MAPS & BOOKS
11 CLERKS TIME FOR SALE OF PARKING PERMITS
12 BID SUPPLIES REIMBURSEMENT
13 PHOTOCOPIES
14 POLICE DISCLOSURE REQUESTS
15 ENGINEERING FEES AND CHARGES
16 ELECTION CANDIDATE FILINGFEES
17 CUSTODIAL SERVICES (SNO-ISLE)
18 PASSPORTS AND NATURALIZATION FEES
19 POLICE SERVICES SPECIAL EVENTS
20 CAMPUS SAFETY-EDM. SCH. DIST.
21 WOODWAY-LAW PROTECTION
22 MISCELLANEOUS POLICE SERVICES
23 FIRE DISTRICT #1 STATION BILLINGS
24 LEGAL SERVICES
25 ADULT PROBATION SERVICE CHARGE
26 BOOKING FEES
27 FIRE CONSTRUCTION INSPECTION FEES
28 EMERGENCY SERVICE FEES
29 EMS TRANSPORT USER FEE
30 FLEX FUEL PAYMENTSFROM STATIONS
31 ANIMAL CONTROL SHELTER
32 ZONING/SUBDIVISION FEE
33 PLAN CHECKING FEES
34 FIRE PLAN CHECK FEES
35 PLANNING 1% INSPECTION FEE
36 S.E.P.A. REVIEW
37 CRITICAL AREA STUDY
38 GYM AND WEIGHTROOM FEES
39 PROGRAM FEES
40 TAXABLE RECREATION ACTIVITIES
41 HOLIDAY MARKET REGISTRATION FEES
42 UPTOWN EVENING MARKET FEES
43 WINTER MARKET FEES
44 BIRD FEST REGISTRATION FEES
45 INTERFUND REIMBURSEMENT -CONTRACT SVCS
$ 3,000
$ 3,566 $
3,241
$ (241)
1080/
600
98
141
459
230/
11,000
3,322
441
10,559
40r
150
2
1
149
10/
300
-
-
300
00/
-
168
-
-
00/
4,000
98
98
3,902
20/
1,000
375
54
946
501
50
117
128
(78)
2560/
100
-
-
100
00/
25,000
-
-
25,000
00/
600
-
-
600
00/
1,000
165
51
949
501
5,000
-
-
5,000
00/
180,000
147,941
130,437
49,563
720/
1,400
-
2,885
(1,485)
2060/
85,000
49,902
66,573
18,427
780/
10,000
-
2,873
7,127
290/
30,000
-
-
30,000
00/
14,000
2,505
3,169
10,831
230/
210,970
153,619
105,485
105,485
5001
-
20
25
(25)
00/
57,000
45,982
49,842
7,158
870/
1,050
309
702
348
670r
38,000
18,812
11,221
26,779
300/
3,000
610
371
2,629
120i
10,000
16,202
17,049
(7,049)
1700/
3,500
1,427
460
3,040
130/
1,007,500
465,101
486,524
520,976
480r
2,500
2,140
2,356
144
940/
100
-
-
100
00/
65,600
70,163
69,248
(3,648)
1060r
425,000
305,471
212,529
212,471
5001
4,000
11,349
9,371
(5,371)
2340/
500
158
110
390
220/
3,000
3,700
4,440
(1,440)
1480/
14,000
10,450
10,375
3,625
740/
13,000
31
1,272
11,728
100/
1,011,580
315,996
385,188
626,392
380/
1,300
-
-
1,300
00/
5,000
3,885
370
4,630
70/
-
2,040
4,290
(4,290)
00/
-
-
7,310
(7,310)
00/
1,000
-
-
1,000
00/
4,011,558
1,966,602
687,450
3,324,108
170/
7,261,358
3,602,324
2,276,080
4,985,278
310i
22
Packet Pg. 59
2.3.a
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2022 Amended 7/31/2021 7/31/2022 Amount
Title Budget Revenues Revenues Remaining %Received
FINES AND PENALTIES:
1 PROOF OF VEHICLE INS PENALTY
2 TRAFFIC INFRACTION PENALTIES
3 NC TRAFFIC INFRACTION
4 CRT COST FEE CODE LEG ASSESSMENT (LGA)
5 NON -TRAFFIC INFRACTION PENALTIES
6 OTHER INFRACTIONS'04
7 PARKING INFRACTION PENALTIES
8 PARK/INDDISZONE
9 DWI PENALTIES
10 DUI - DP ACCT
11 CRIM CNV FEE DUI
12 DUI - DP FEE
13 CRIMINAL TRAFFIC MISDEMEANOR 8/03
14 CRIMINAL CONVICTION FEE CT
15 CRIM CONV FEE CT
16 OTHER NON-T RAF MISDEMEANOR PEN
17 OTHER NON TRAFFIC MISD. 8/03
18 COURT DV PENALTY ASSESSMENT
19 CRIMINAL CONVICTION FEE CN
20 CRIM CONV FEE CN
21 PUBLIC DEFENSE RECOUPMENT
22 BANK CHARGE FOR CONV. DEFENDANT
23 COURT COST RECOUPMENT
24 BUS. LICENSE PERMIT PENALTY
25 MISC FINES AND PENALTIES
MISCELLANEOUS:
26 INVESTMENT INTEREST
27 INTEREST ON COUNTY TAXES
28 INTEREST - COURT COLLECTIONS
29 SPACE/FACILITIES RENTALS
30 BRACKET ROOM RENTAL
31 LEASES LONG TERM
32 DONATION/CONTRIBUTION
33 PARKS DONATIONS
34 BIRD FEST CONTRIBUTIONS
35 POLICE CONTRIBUTIONS FROM PRIV SOURCES
36 SALE OF JUNK/SALVAGE
37 SALES OF UNCLAIM PROPERTY
38 CONFISCATED AND FORFEITED PROPERTY
39 OTHER JUDGEMENT/SETTLEMENT
40 POLICE JUDGMENT S✓RESTITUTION
41 CASHIERS OVERAGES✓SHORTAGES
42 OTHER MISCREVENUES
43 SMALL OVERPAYMENT
44 NSF FEES - PARKS & REC
45 NSF FEES - MUNICIPAL COURT
46 NSF FEES -POLICE
47 NSF FEES - DEVELOPMENT SERVICES
48 US BANK REBATE
TRANSFERS -IN:
49 OPERATING TRANSFER IN
50 INTERFUND TRANSFER FROM FUND 018
51 TRANSFER FROM FUND 127
TO TAL GENERAL FUND REVENUE
$ 2,000 $
1,668 $
968 $
1,032
480/
230,000
119,851
37,523
192,477
160/
18,000
6,214
2,599
15,401
140/
10,000
8,783
2,504
7,496
250/
1,000
6,803
-
1,000
00/
1,500
997
698
802
470/
100,000
35,562
13,372
86,628
130/
2,000
250
114
1,886
60/
7,000
4,189
2,005
4,995
290/
300
73
47
253
160/
100
59
18
82
180/
1,500
1,098
838
662
560/
25,000
9,835
5,838
19,162
230/
2,000
1,221
860
1,140
430/
700
56
103
597
150/
100
12
-
100
00/
10,000
764
8,383
1,617
840/
800
215
27
773
30/
1,000
159
225
775
220/
200
64
-
200
00/
8,000
3,475
1,933
6,067
240/
14,000
5,184
1,827
12,173
130/
3,000
1,191
196
2,804
70/
10,100
-
50
10,050
00/
150
187
-
150
00/
448,450
207,909
80,130
368,320
IF
270,390
207,006
129,961
140,429
480/
13,340
4,670
5,047
8,293
380/
10,180
5,010
3,225
6,955
320/
153,000
47,383
96,212
56,789
630/
2,100
-
-
2,100
00/
205,000
112,074
120,296
84,704
590/
2,500
-
239
2,261
100/
3,500
750
5,050
(1,550)
1440/
1,500
1,510
1,515
(15)
1010/
5,000
3,503
249
4,751
50/
300
118
76
224
250/
3,800
6,371
1,761
2,039
460/
2,000
-
-
2,000
00/
2,000
102
-
2,000
00/
200
50
55
145
280/
-
21
100
(100)
00/
41,180
4,822
4,550
36,630
110/
100
68
36
64
360/
100
30
30
70
300/
150
-
30
120
200/
-
30
-
-
00/
-
-
60
(60)
00/
8,500
7,079
5,970
2,530
700/
724,840
4009597
374,460
350,380
52°/
28,445 - - 00/
- 123,581 - - 00/
26,300 13,150 13,150 13,150 500/
26,300 165,176 13,150 13,150 500/
$ 44,640,708 $ 25,583,320 $ 24,106,033 $ 20,534,675 540/
23
Packet Pg. 60
I 2.3.a I
Page 1 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
GENERAL FUND EXPENDITURES (001)
1 SALARIES AND WAGES
$ 19,196,413
$ 9,886,954
$ 10,104,040
$ 9,092,373
53°/a
2 OVERTIME
594,080
352,609
644,898
(50,818)
1090/0
3 HOLIDAY BUY BACK
294,001
3,558
10,798
283,203
4°/a
4 BENEFITS
6,820,049
3,695,644
3,768,602
3,051,447
5501c
5 UNIFORMS
119,151
42,751
51,197
67,954
430%
6 PENSION AND DISABILITY PAYMENTS
70,944
-
48,981
21,963
69°/a
7 SUPPLIES
481,165
238,730
248,442
232,723
52%
8 FUEL CONSUMED
-
125
-
-
0°/a
9 SMALL EQUIPMENT
204,019
91,741
96,178
107,841
470/a
10 PROFESSIONAL SERVICES
17,411,043
7,386,112
8,621,986
8,789,057
50ON
11 COMMUNICATIONS
171,235
105,171
83,900
87,335
49%
12 TRAVEL
81,155
15,729
32,784
48,371
40%
13 EXCISE TAXES
16,500
13,189
17,159
(659)
104°/a
14 RENTAL/LEASE
2,091,693
883,252
1,176,114
915,579
56%
15 INSURANCE
503,161
405,121
503,160
1
1MON
16 UTILITIES
529,462
305,613
325,757
203,705
620/c
17 REPAIRS& MAINTENANCE
1,090,350
301,053
258,460
831,890
24ON
18 MISCELLANEOUS
652,023
273,974
298,849
353,174
46°/a
19 INTERGOVERNMENTAL PAYMENTS
50,000
50,000
50,000
-
100%
20 BUILDINGS
-
-
45,195
(45,195)
0%
21 INTERFUND SUBSIDIES
1,385,000
234,945
542,500
842,500
39%
22 MACHINERY/EQUIPMENT
-
-
96,343
(96,343)
00/0
23 CONSTRUCTION PROJECTS
270,180
-
270,180
00/0
24 GENERAL OBLIGATION BOND PRINCIPAL
55,170
-
-
55,170
00/0
25 INTEREST ON LONG-TERM EXTERNAL DEBT
4,790
60,087
72,294
(67,504)
15090/c
26 DEBT ISSUE COSTS
268,788
-
-
268,788
0%
27 OTHER INTEREST & DEBT SERVICE COSTS
500
212
288
42%
52,3 0,872
24,346,357
27,097,845
25,2 3,027 5207c
LEOFF-MEDICAL INS. RESERVE(009)
28 BENEFITS
$
-
$
105,903
$
104,944
$
(104,944) 00/0
29 PENSION AND DISABILITY PAYMENTS
252,990
71,025
51,398
201,592 200/c
30 PROFESSIONAL SERVICES
7,000
17,000
13,704
(6,704) 196%
31 MISCELLANEOUS
500
-
485
15 970/c
260,490
1937928
170,531
89,959 65%
HISTORIC PRESERVATION GIFT FUND (014)
32 SUPPLIES
$
100
$
$
-
$
100 0°/a
33 PROFESSIONAL SERVICES
200
200 00/0
34 MISCELLANEOUS
5,600
5,600 00/0
5,900
-
5,900 0%
BUILDING MAINTENANCE FUND (016)
35 PROFESSIONAL SERVICES
$
195,000
$
$
450
$
194,550 0%
36 REPAIR&MAINTENANCE
150,000
16,072
133,928 110/0
37 MACHINERY/EQUIPMENT
90,000
552
89,448 10/0
38 CONSTRUCTION PROJECTS
110,000
-
110,000 0%
545,000
17,074
527,926 30/c
MARSH RESTORATION & PRESERVATION (017)
39 PROFESSIONAL SERVICES
$
-
$
16,149
$
-
$
- 00/0
-
16,149
-
- 00/0
EDMONDS HOMELESSNESS RESPONSEFUND (018)
40 PROFESSIONAL SERVICES
$
200,000
$
-
$
-
$
200,000 00/0
41 INTERFUND SUBSIDIES
-
123,581
- 0°/a
200,000
123,581
200,000 0%
EDMONDS OPIOED RESPONSEFUND (019)
42 INTERFUND SUBSIDIES
$
-
$
28,445
$
$
- 00/0
-
28,445
- 0%
DRUG INFO RCEMENTFUND (104)
43 PROFESSIONAL SERVICES
$
45,000
$
-
$
$
45,000 00/0
44 REPAIR/MAINT
800
800 0%
45,800
45,800 00/0
a
24
Packet Pg. 61
Page 2 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
STREETFUND (111)
1 SALARIES AND WAGES
$ 749,110
$ 435,405
$ 406,779
$ 342,331
54%
2 OVERTIME
38,400
26,589
21,222
17,178
55%
3 BENEFITS
347,919
213,572
199,032
148,887
57%
4 UNIFORMS
6,000
5,432
3,912
2,088
65%
5 SUPPLIES
263,000
105,334
104,145
158,855
40%
6 SMALL EQUIPMENT
20,000
3,565
985
19,015
5%
7 PROFESSIONAL SERVICES
23,210
7,396
11,039
12,171
48%
8 COMMUNICATIONS
4,500
3,988
3,687
814
82%
9 TRAVEL
1,000
-
-
1,000
0%
10 RENTAL/LEASE
290,150
143,256
170,584
119,566
59%
11 INSURANCE
184,111
148,533
184,111
0
100%
12 UTILITIES
273,730
141,461
132,316
141,414
48%
13 REPAIRS& MAINTENANCE
72,000
10,793
22,493
49,507
31%
14 MISCELLANEOUS
8,000
11,421
3,396
4,604
42%
15 MACHINERY/EQUIPMENT
30,000
-
-
30,000
0%
16 GENERAL OBLIGATION BOND PRINCIPAL
4,270
-
-
4,270
0%
17INTEREST
380
220
185
195
49%
$
2,315,780
$
1,256,963
$ 1,263,886
$
1,051,894
55%
COMBINED STREETCONST/IMPROVE(112)
18 PROFESSIONAL SERVICES
$
3,159,560
$
630,663
$ 277,159
$
2,882,401
9%
19 REPAIR & MAINTENANCE
1,508,270
14,236
31,326
1,476,944
2%
20 INTERFUND SUBSIDIES
108,975
39,925
-
108,975
0U/a
21 LAND
-
(842)
69,759
(69,759)
0%
22 CONSTRUCTION PROJECTS
8,018,521
549,545
270,868
7,747,653
3%
23 INTERGOVERNMENTAL LOANS
72,220
72,201
72,201
19
100%
24 INTEREST
1,250
1,591
1,230
20
98%
$
12,868,796
$
1,307,320
$ 722,544
$
12,146,252
6%
MUNICIPAL ARTS ACQUIS. FUND (117)
25 SUPPLIES
$
4,700
$
265
$ 930
$
3,770
20%
26 SMALL EQUIPMENT
1,700
-
-
1,700
0%
27 PROFESSIONAL SERVICES
180,000
19,862
57,429
122,571
32%
28 TRAVEL
80
-
-
80
0%
29 RENTAL/LEASE
2,000
-
2,000
0%
30 REPAIRS & MAINTENANCE
300
-
-
300
0%
31 MISCELLANEOUS
6,600
2,191
2,340
4,260
35%
$
195,380
$
22,318
$ 60,699
$
134,681
31%
HO TEL/MO TEL TAX REV NUE FUND (120)
32 PROFESSIONAL SERVICES
$
95,900
$
30,289
$ 34,018
$
61,882
35%
33 MISCELLANEOUS
1,000
-
-
1,000
0%
34 INTERFUND SUBSIDIES
4,000
2,000
2,000
2,000
50%
$
100,900
$
32,289
$ 36,018
$
64,882
36U/a
EMPLO YEE PARKING PERMIT FUND (121)
35 SUPPLIES
$
1,790
$
-
$ -
$
1,790
0%
36 PROFESSIONAL SERVICES
25,090
-
25,090
0%
$
26,880
$
$
$
26,880
0%
YOUTH SCHOLARSHIP FUND (122)
37 MISCELLANEOUS
$
3,000
$
$
$
3,000
0%
$
3,000
$
$
$
3,000
0%
TO URISM PRO MO TIO NAL FUND/ARTS (123)
38 PROFESSIONAL SERVICES
$
28,200
$
$ 533
$
27,667
2%
$
28,200
$
$ 533
$
27,667
2%
O
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Packet Pg. 62
I 2.3.a I
Page 3 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
REAL ESTATE EXCISE TAX (125)
SUPPLIES
$ 21,000
$ 36,880
$ 13,609
$ 7,391
65%
PROFESSIONAL SERVICES
469,320
86,569
241,246
228,074
51%
REPAIRS& MAINTENANCE
668,258
72,284
98,419
569,839
15010
INTERFUND SUBSIDIES
2,534
-
-
2,534
00/0
CONSTRUCTION PROJECTS
3,428,576
50,288
635,174
2,793,402
190/0
$ 4,589,688
$ 246,022
$ 988,448
$ 3,601,240
220/c
REAL ESTATE EXCISE TAXI (126)
6 PROFESSIONAL SERVICES
7 REPAIRS& MAINTENANCE
8 INTERFUND SUBSIDIES
9 CONSTRUCTION PROJECTS
10 GENERAL OBLIGATION BONDS
11 INTEREST
12 OTHER INTEREST & DEBT SERVICE COSTS
GIFTS CATALOG FUND (127)
13 SUPPLIES
14 PROFESSIONAL SERVICES
15 MISCELLANEOUS
16 INTERFUND SUBSIDIES
CEMETERY MAINTENANCEIIMPROVEMENT(130)
17 SALARIES AND WAGES
18 OVERTIME
19 BENEFITS
20 UNIFORMS
21 SUPPLIES
22 SUPPLIES PURCHASED FOR INVENTORY/RESALE
23 PROFESSIONAL SERVICES
24 COMMUNICATIONS
25 TRAVEL
26 RENTAL/LEASE
27 UTILITIES
28 REPAIRS &MAINTENANCE
29 MISCELLANEOUS
PARKS TRUSTFUND (136)
30 PROFESSIONAL SERVICES
CEMETERY MAINTENANCE TRUST FUND (137)
31 SMALL EQUIPMENT
32 MACHINERY/EQUIPMENT
SISTER CITY COMMISSION (138)
33 SUPPLIES
34 TRAVEL
35 MISCELLANEOUS
BUSINESS IMPROVEMENTDISTRICTFUND (140)
36 SUPPLIES
37 PROFESSIONAL SERVICES
38 MISCELLANEOUS
EDMONDS RESCUEPLAN FUND (142)
39 PROFESSIONAL SERVICES
TREE FUND (143)
40 SUPPLIES
41 PROFESSIONAL SERVICES
42 LAND
2012 LTGO DEBTSERVIC FUND (231)
43 GENERAL OBLIGATION BOND
44 INTEREST
$ 673,827 $
231,419 $
59,381 $
614,446
90/0
878,353
51,435
16,897
861,456
20/c
144,970
11,863
10,138
134,833
7%
526,057
272,726
97,473
428,584
19%
149,820
-
-
149,820
0%
110,640
1,282
55,314
55,326
50%
-
-
380
(380)
0%
$ 2,483,667 $
568,724 $
239,583 $
2,244,084
10%
$ 45,000 $ 19,729 $ 7,110 $ 37,890 16%
6,500 - - 6,500 0%
600 - - 600 0%
26,300 13,150 13,150 13,150 50%
$ 78,400 $ 32,879 $ 20,260 $ 58,140 26%
$ 119,837 $
57,696 $
59,360 $
60,477
50%
3,500
302
788
2,712
23%
41,069
23,304
22,941
18,128
56%
1,000
-
-
1,000
0%
7,000
1,355
636
6,364
9%
20,000
18,724
10,702
9,298
54%
4,200
800
1,150
3,050
27%
1,700
982
1,004
696
59%
500
-
-
500
0%
11,690
9,713
6,857
4,833
59%
5,565
2,687
2,540
3,025
46%
500
-
3,536
(3,036)
707%
4,000
2,567
3,981
19
100%
$ 220,561 $
118,129 $
113,496 $
107,065
51%
$ 50,000 $ $ 2,540 $ 47,460 5%
$ 50,000 $ $ 2,540 $ 47,460 5%
$ 25,000 $ - $ - $ 25,000 0%
- 19,211 - - 0%
$ 25,000 $ 19,211 $ - $ 25,000 0%
$ 1,500 $ $ $ 1,500 0%
4,500 4,500 0%
5,900 70 5,830 1%
$ 11,900 $ $ 70 $ 11,830 1%
$ 4,050 $
394 $
6,211 $
(2,161)
153%
77,535
28,529
29,441
48,094
38%
6,095
1,221
755
5,340
12%
87,680
30,144
36,407
51,273
42%
$ 6,077,492 $ $ 461,521 $ 5,615,971 8%
6,077,492 461,521 5,615,971 8%
$ 1,000 $ $ $ 1,000 0%
14,800 14,800 0%
199,000 199,000 0%
214,800 214,800 0%
$ 550,000 $ - $ - $ 550,000 0%
61,370 40,853 41,009 20,361 67%
$ 611,370 $ 40,853 $ 41,009 $ 570,361 7`
O
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Packet Pg. 63
I 2.3.a I
Page 4 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
2022 Amended
Budget
7/31/2021
Expenditures
7/31/2022
Expenditures
Amount
Remaining
%Spent
PARKS CONSTRUCTION FUND (332)
1 PROFESSIONAL SERVICES
$ 95,832
$ 132,730
$ 256,601
$ (160,769)
268%
2 INTERFUND SUBSIDIES
63,000
-
62,656
344
990/0
3 CONSTRUCTION PROJECTS
7,357,188
-
26,059
7,331,129
0%
4 INTEREST
-
111,039
2,593,779
(2,593,779)
0%
5 DEBT ISSUE COSTS
98,398
-
-
98,398
0%
$ 7,614,418
$ 243,769
$ 2,939,095
$ 4,675,323
39%
WATER FUND (421)
6 SALARIES AND WAGES
7 OVERTIME
8 BENEFIT S
9 UNIFORMS
10 SUPPLIES
11 WATER PURCHASED FOR RESALE
12 SUPPLIES PURCHASED FOR INVENTORY/RESALE
13 SMALL EQUIPMENT
14 PROFESSIONAL SERVICES
15 COMMUNICATIONS
16 TRAVEL
17 EXCISE TAXES
18 RENTAL/LEASE
19INSURANCE
20 UTILITIES
21 REPAIRS& MAINTENANCE
22 MISCELLANEOUS
23 INTERFUND SUBSIDIES
24 MACHINERY/EQUIPMENT
25 CONSTRUCTION PROJECTS
26 GENERAL OBLIGATION BONDS
27 REVENUE BONDS
28 INTERGOVERNMENTAL LOANS
29 INTEREST
30 OTHER INTEREST & DEBT SERVICE COSTS
STORM FUND (422)
31 SALARIES AND WAGES
32 OVERTIME
33 BENEFITS
34 UNIFORMS
35 SUPPLIES
36 SMALL EQUIPMENT
37 PROFESSIONAL SERVICES
38 COMMUNICATIONS
39 TRAVEL
40 EXCISE TAXES
41 RENTAL/LEASE
42INSURANCE
43 UTILITES
44 REPAIR & MAINTENANCE
45 MISCELLANEOUS
46 INTERFUND SUBSIDIES
47 CONSTRUCTION PROJECTS
48 GENERAL OBLIGATION BONDS
49 REVENUE BONDS
50 INTERGOVERNMENTAL LOANS
51 INTEREST
52 OTHER INTEREST & DEBT SERVICE COSTS
$ 842,096 $
383,026 $
442,505 $
399,591
53%
24,000
12,623
7,509
16,491
31%
330,100
165,487
186,506
143,594
56%
4,000
3,222
2,659
1,341
66%
150,000
50,352
86,409
63,591
58%
2,170,000
828,238
878,940
1,291,060
41% '-
170,000
116,024
90,186
79,814
5 3 % 0
CL
11,000
3,917
2,692
8,308
24% 41
2,237,439
1,225,335
357,654
1,879,785
16%
30,000
16,898
18,303
11,697
61% i0
200
-
-
200
0% .v
1,649,700
773,963
749,620
900,080
45% M
152,590
74,497
87,940
64,650
5 8 % S
122,359
98,196
122,359
(0)
100% LL
35,000
16,590
18,843
16,157
54%
176,130
18,537
23,203
152,927
13%
123,600
103,151
112,618
10,982
91% p
645,370
198,136
194,533
450,837
3 0 % M
10,000
-
10,044
(44)
100% N
1,998,334
7,513
87,212
1,911,122
4% p
2,870
-
-
2,870
0% N
399,780
-
-
399,780
0%
25,840
25,839
25,839
1
100%
180,580
98,336
104,805
75,775
5 8 % v
-
-
378
(378)
0%
$ 11,490,988 $
4,219,882
$ 3,610,757 $
7,880,231
31% Q.
w
$ 734,284 $
403,768
$ 445,089 $
289,195
61%
26,000
15,739
10,792
15,208
42%
294,767
175,860
185,073
109,694
63% C
6,500
5,049
5,543
957
85% C
46,000
22,824
30,874
15,126
67% LL
4,000
304
985
3,015
25%
3,481,263
961,163
479,713
3,001,550
14% z
3,200
3,591
3,229
(29)
101% =
4,300
150
1,982
2,318
46% G
470,100
348,881
385,427
84,673
82% 2
267,150
154,076
153,466
113,684
57%
82,335
66,228
82,335
(0)
100%
10,500
8,292
9,258
1,242
88%
67,130
19,629
12,402
54,728
18% d
232,300
147,195
120,211
112,089
52% E
297,787
76,327
74,810
222,977
25% v
3,137,333
100,618
281,617
2,855,716
9% M
104,540
-
-
104,540
0% Q
195,390
-
-
195,390
0%
53,590
53,576
61,590
(8,000)
115%
101,180
58,672
61,859
39,321
61%
-
-
165
(165)
0%
$ 9,619,649 $
2,621,939
$ 2,406,422 $
7,213,227
25%
27
Packet Pg. 64
I 2.3.a I
Page 5 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
SEWER FUND (423)
1 SALARIES AND WAGES
$ 2,090,461
$ 1,022,074
$ 1,057,085
$ 1,033,376
51°/a
2 OVERTIME
95,000
75,744
80,217
14,783
840/c
3 BENEFITS
847,408
452,348
423,799
423,609
50°/a
4 UNIFORMS
9,500
8,291
7,643
1,857
80°/a
5 SUPPLIES
421,000
231,036
176,105
244,895
42%
6 FUEL CONSUMED
60,000
52,818
-
60,000
0%
7 SUPPLIES PURCHASED FOR INV OR RESALE
4,000
-
-
4,000
00/0
8 SMALL EQUIPMENT
35,000
79,889
99,144
(64,144)
283°/a
9 PROFESSIONAL SERVICES
2,315,884
3,053,848
1,258,368
1,057,516
54%
10 COMMUNICATIONS
43,000
24,126
26,166
16,834
610/c
11 TRAVEL
5,000
1,919
-
5,000
00/0
12 EXCISE TAXES
978,000
642,628
611,317
366,683
630/c
13 RENTAL/LEASE
317,410
216,261
186,374
131,036
59°/a
14 INSURANCE
202,407
162,851
203,936
(1,529)
1010/0
15 UTILITIES
1,532,060
739,572
1,488,020
44,040
97°/a
16 REPAIR&MAINTENANCE
790,630
240,953
538,194
252,436
680/o
17 MISCELLANEOUS
126,350
-
68,126
58,224
540/u
18 MACHINERY/EQUIPMENT
-
78,431
145,210
(145,210)
0%
19 INTERFUND SUBSIDIES
6,388,519
1,953,015
1,175,403
5,213,116
180/c
20 CONSTRUCTION PROJECTS
12,520,297
5,292,686
1,989,039
10,531,258
160/Q
21 GENERAL OBLIGATION BONDS
126,500
-
-
126,500
0%
22 REVENUE BONDS
89,840
-
-
89,840
0%
23 INTERGOVERNMENTAL LOANS
174,610
158,667
159,017
15,593
91O/C
24 INTEREST
356,980
199,266
179,830
177,150
500/c
25 DEBT ISSUE COSTS
-
1,518
-
-
0%
26 OTHER INTEREST & DEBT SERVICE COSTS
-
2 252
2 959
(2 959)
0%
$ 29,529,856 $ 14,690,197 $ 9,875,949 $ 19,653,907 3 3 %
BOND RESERVEFUND (424)
27 REVENUE BONDS $ 810,010 $ - $ - $ 810,010 0%
28 INTEREST 1,178,700 600,417 589,342 589,358 50%
$ 1,988,710 $ 600,417 $ 589,342 $ 1,399,368 300/a
O
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7
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Packet Pg. 65
I 2.3.a I
Page 6 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
EQ UIPNIENT RENTAL FUND (511)
1 SALARIES AND WAGES
$ 275,712
$ 159,491
$ 181,823
$ 93,889
66°/a
2 OVERTIME
2,000
1,573
222
1,778
110/0
3 BENEFITS
112,077
66,538
61,625
50,452
55ON
4 UNIFORMS
1,500
1,056
880
620
590/0
5 SUPPLIES
120,000
41,279
62,466
57,534
52%
6 FUEL CONSUMED
1,000
-
-
1,000
0%
7 SUPPLIES PURCHASED FOR INVENT ORY/RESALE
268,000
110,454
238,812
29,188
890/0
8 SMALL EQUIPMENT
58,000
5,979
2,380
55,620
4%
9 PROFESSIONAL SERVICES
46,750
776
862
45,888
2%
10 COMMUNICATIONS
3,000
1,316
1,184
1,816
39%
11 TRAVEL
1,000
-
-
1,000
0%
12 RENTAL/LEASE
11,160
7,204
6,057
5,103
54%
13INSURANCE
49,172
39,334
51,903
(2,731)
106%
14 UTILITIES
14,000
10,232
12,317
1,683
88%
15 REPAIRS& MAINTENANCE
60,000
23,974
16,678
43,322
28%
16 MISCELLANEOUS
12,000
8,365
5,722
6,278
48%
17 MACHINERY/EQUIPMENT
915,000
322,273
118,526
796,474
13%
$ 1,950,371
$ 799,843
$ 761,458
$ 1,188,913
39%
TEC HNO LO GY RENTAL FUND (512)
18 SALARIES AND WAGES
$
442,074
$
178,504
$
178,904
$
263,170
40%
19 OVERTIME
2,000
1,987
677
1,323
34%
20 BENEFITS
159,538
61,553
69,227
90,311
43%
21 SUPPLIES
5,000
3,089
4,784
216
96%
22 SMALL EQUIPMENT
357,900
18,305
27,832
330,068
8%
23 PROFESSIONAL SERVICES
61,860
22,224
18,203
43,657
29%
24 COMMUNICATIONS
58,770
43,855
41,979
16,791
71%
25 TRAVEL
1,500
-
-
1,500
0%
26 RENTAL/LEASE
7,460
5,348
2,602
4,858
35%
27 REPAIRS & MAINTENANCE
381,920
236,516
399,603
(17,683)
105%
28 MISCELLANEOUS
5,000
1,205
1,280
3,720
26%
29 MACHINERY/EQUIPMENT
56,000
-
26,346
29,654
47%
$
1,539,022
$
572,585
$
771,437
$
767,585
50%
FIREMAN'S PENSION FUND (617)
30 BENEFITS
$
-
$
15,483
$
-
$
-
0%
31 PENSION AND DISABILITY PAYMENTS
-
36,149
-
-
0%
32 PROFESSIONAL SERVICES
11,500
-
-
0%
$
-
$
63,132
$
-
$
-
0%
TOTAL EXPENDITURE ALL FUNDS
$
147,140,570
$
52,195,076
$
52,226,924
$
94,913,646
35%
O
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29
Packet Pg. 66
2.3.a
Page 1 of 1
C ITY O F IDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
2022 Amended 7/31/2021 7/31/2022 Amount
Title Budget Expenditures Expenditures Remaining %Spent
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
ADMINISTRATIVE SERVICES
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
SATELLITE OFFICE
COMMUNITY SERVICES✓ECONOMIC DEV
DEVELOPMENT SERVICES
HUMAN SERVICES PROGRAM
PARKS & RECREATION
PUBLIC WORKS
FACILITIES MAINTENANCE
Title
$ 497,900
$ 192,621
$ 188,068
$ 309,832
38%
443,913
194,309
208,847
235,066
47%
824,831
419,004
537,794
287,037
65%
1,368,755
622,191
691,341
677,414
51%
-
363,075
-
-
0%
2,156,911
766,314
1,236,936
919,975
57%
971,780
492,368
545,067
426,713
56%
_
0
O
CL
15,574,121
7,203,386
8,530,659
7,043,462
55%
13,375,470
6,626,850
7,213,970
6,161,500
54%
io
166,576
-
50,104
116,472
30%
CM
C
719,388
308,903
288,425
430,963
40%
j,i
21
3,791,859
1,730,845
1,985,079
1,806,780
52%
r
459,109
31,912
60,031
399,078
13%
0
O
2
5,125,535
2,366,948
2,564,042
2,561,493
50%
N
N
3,459,449
1,857,140
1,761,183
1,698,266
51%
N
3,425,275
1,170,492
1,236,300
2,188,975
36%
2+
3
$ 52,360,872
$ 24,346,357
$ 27,097,845
$ 25,263,027
52%
O
0.
O
CITY OF EDMO NDS
U
C
EXPENDITURES - UTILITY- BY FUND
IN SUMMARY
C
LL
2022 Amended
7/31/2021
7/31/2022
Amount
Budget
Expenditures
Expenditures
Remaining
%Spent
r
WATER UTILITYFUND $ 11,490,988 $
4,219,882 $
3,610,757 $
7,880,231
31%
r_
0
STORM UTILITY FUND 9,619,649
2,621,939
2,406,422
7,213,227
25%
2'
SEWER/WWTP UTILITY FUND 29,529,856
14,690,197
9,875,949
19,653,907
33%
w
BOND RESERVE FUND 1,988,710
600,417
589,342
1,399,368
30%
d
$ 52,629,203 $
22,132,435 $
16,482,470 $
36,146,733
31%
s
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30
Packet Pg. 67
I 2.3.a I
Page 1 of 2
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2022 Amended
Budget
7/31/2021
Expenditures
7/31/2022
Expenditures
Amount
Remaining
%Spent
CPIY COUNCIL
SALARIES AND WAGES
$
204,132
$
116,857
$
107,870
$
96,262
53%
BENEFITS
121,868
60,816
53,993
67,875
44%
SUPPLIES
2,000
1,708
1,194
806
60%
SERVICES
169,900
13,241
25,011
144,889
15%
$
497,900
$
192,621
$
188,068
$
309,832
38%
O FFIC E O F MAYO R
SALARIES AND WAGES
$
232,296
$
133,872
$
145,000
$
87,296
62%
BENEFITS
81,787
48,767
49,915
31,872
61%
SUPPLIES
1,500
358
1,664
(164)
111%
SERVICES
128,330
11,312
12,268
116,062
10%
$
443,913
$
194,309
$
208,847
$
235,066
47%
HUMAN RESOURCES
O
CL
SALARIES AND WAGES
$
398,299
$
225,271
$
274,667
$
123,632
69%
BENEFITS
142,526
85,669
93,441
49,085
66%
SUPPLIES
13,600
1,156
701
12,899
5%
SERVICES
270,406
106,907
168,985
101,421
62%
C
$
824,831
$
419,004
$
537,794
$
287,037
65%
a
C
MUNICIPAL C O URT
11
SALARIES AND WAGES
$
910,606
$
392,657
$
443,519
$
467,087
49%
%
BENEFITS
217,654
130,742
137,702
79,952
63%
+�+
SUPPLIES
11,600
3,250
6,382
5,218
55%
p
SERVICES
228,895
95,542
103,738
125,157
45%
M
$
1,368,755
$
622,191
$
691,341
$
677,414
51%
N
C ITY CLERK
G
N
SALARIES AND WAGES
$
$
166,661
$
$
0%
>%
BENEFITS
67,480
0%
SUPPLIES
-
1,306
-
0%
0
SERVICES
-
127,628
-
0%
O
$
-
$
363,075
$
-
$
0%
Q'
O
ADMINIS TRATIVE S ERVIC ES
SALARIES AND WAGES
$
1,301,073
$
509,270
$
767,273
$
533,800
59%
BENEFITS
413,858
165,579
241,657
172,201
58%
SUPPLIES
13,000
2,608
7,544
5,456
58%
Mr
SERVICES
428,980
88,857
220,462
208,518
51%
-
'LL
$
2,156,911
$
766,314
$
1,236,936
$
919,975
57%
>,
C ITY ATTO RNEY
r
SERVICES
$
971,780
$
492,368
$
545,067
$
426,713
56%
G
$
971,780
$
492,368
$
545,067
$
426,713
56%
NON -DEPARTMENTAL
>+
SALARIES AND WAGES
$
101,750
$
-
$
-
$
101,750
0%
BENEFITS
145,504
26,878
77,493
68,011
53%
SUPPLIES
5,000
1,152
-
5,000
0%
d
SERVICES
13,557,619
6,830,323
7,788,161
5,769,458
57%
E
INTERFUND SUBSIDIES
1,435,000
284,945
592,500
842,500
41%
DEBT SERVICE - PRINCIPAL
55,170
-
-
55,170
0%
c�0
DEBT SERVICE - INTEREST
274,078
60,087
72,505
201,573
26%
r�
Q
$
15,574,121
$
7,203,386
$
8,530,659
$
7,043,462
55%
POLICE SERVICES
SALARIES AND WAGES
$
8,723,512
$
4,417,115
$
4,638,140
$
4,085,372
53%
BENEFIT S
2,994,876
1,570,707
1,638,959
1,355,917
55%
SUPPLIES
281,569
125,741
120,925
160,644
43%
SERVICES
1,375,513
513,288
719,603
655,910
52%
MACHINERY/EQUIPMENT
96,343
(96,343)
0%
$
13,375,470
$
6,626,850
$
7,213,970
$
6,161,500
54%
S ATELLITE O FFIC E
SALARIES AND WAGES
$
25,000
$
-
$
-
$
25,000
0%
BENEFIT S
5,000
-
5,000
0%
SUPPLIES
12,000
11,057
943
92%
SERVICES
124,576
39,047
85,529
31%
$
166,576
$
$
50,104
$
116,472
30%
31
Packet Pg. 68
Page 2 of 2
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2022 Amended
7/31/2021
7/31/2022
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
COMMUNITY SERVICES/ECON DEV.
SALARIES AND WAGES
$ 365,627
$ 172,390
$ 117,085
$ 248,542
32%
BENEFITS
111,361
52,439
36,228
75,133
33%
SUPPLIES
4,075
509
269
3,806
7%
SERVICES
238,325
83,565
134,843
103,482
57%
$ 719,388
$ 308,903
$ 288,425
$ 430,963
40%
DEVELO PMEVT S ERVIC ES /PLANNING
SALARIES AND WAGES
$
1,978,832
$
1,076,844
$
1,176,411
$
802,421
59%
BENEFITS
681,706
373,058
411,480
270,226
60%
SUPPLIES
19,400
4,504
4,503
14,897
23%
SERVICES
1,111,921
276,440
392,686
719,235
35%
MACHINERY/EQUIPMENT
-
-
-
-
0%
$
3,791,859
$
1,730,845
$
1,985,079
$
1,806,780
52%
HUMAN SERVICES PROGRAM
SALARIES AND WAGES
$
101,496
$
25,730
$
39,832
$
61,664
39%
BENEFITS
29,113
5,780
10,869
18,244
37%
SUPPLIES
15,000
-
442
14,558
3%
SERVICES
313,500
402
8,888
304,612
3%
459,109
31,912
60,031
399,078
13%
PARKS & REC REATIO N
SALARIES AND WAGES
$
2,627,863
$
1,342,835
$
1,393,994
$
1,233,869
53%
BENEFITS
865,945
483,263
481,021
384,924
56%
SUPPLIES
166,640
110,531
141,392
25,248
85%
SERVICES
1,465,087
430,319
547,636
917,451
37%
$
5,125,535
$
2,366,948
$
2,564,042
$
2,561,493
50%
PUBLIC WORKS ADMINISTRATION
SALARIES AND WAGES
$
387,424
$
175,970
$
75,620
$
311,804
20%
BENEFITS
126,689
61,687
36,545
90,144
29%
SUPPLIES
9,600
7,381
2,733
6,867
28%
SERVICES
90,400
52,064
48,533
41,867
54%
$
614,113
$
297,102
$
163,431
$
450,682
27%
FACILITIFS MAINTENANCE
SALARIES AND WAGES
860,456
459,908
503,230
357,226
58%
BENEFITS
369,679
196,988
203,041
166,638
55%
SUPPLIES
128,000
69,597
45,413
82,587
35%
SERVICES
1,796,960
443,999
439,421
1,357,539
24%
MACHINERY/EQUIPMENT
270,180
-
45,195
224,986
17%
$
3,425,275
$
1,170,492
$
1,236,300
$
2,188,975
36%
ENGINEERING
SALARIES AND WAGES
$
1,866,128
$
1,027,744
$
1,077,095
$
789,033
58%
BENEFITS
702,578
408,543
396,437
306,141
56%
SUPPLIES
2,200
795
402
1,798
18%
SERVICES
274,430
122,957
123,818
150,612
45%
$
2,845,336
$
1,560,038
$
1,597,752
$
1,247,584
56%
TOTAL GENERAL FUND EXPENDITURES
$
52,360,872
$
24,346,357
$
27,097,845
$
25,263,027
52%
a
32
Packet Pg. 69
2.3.a
GENERAL FUND OVERVIEW
BALANCES
CHANGE IN FUND BALANCES
GENERAL FUND
---- ACTUAL ----
---- ACTUAL
----
& SUBFUNDS
7/31 /2022 7/31 /2022
Q2
YTD
Fund Balance Cash Balance
001-General Fund *
$
12,939,537 $ 5,526,986
$ 3,027,697 $
(2,991,812
009-Leoff-Medical Ins. Reserve
197,187 197,187
57,060
(58,031
011-Risk Management Reserve Fund
25,000 25,000
-
-
012-ContingencyReserve Fund
1,782,150 1,782,150
-
-
0
014-Historic Preservation Gift Fund
16,422 16,421
-
-
016-Building Maintenance
4,405,316 4,405,316
1,816
5,316
017 - Marsh Restoration & Preservation
849,767 849,766
-
1,150
c
018 - Edmonds Homelessness Response Fd
200,000 200,000
200,000
200,000
c�
Total General Fund & Subfunds
$
20,415,379 $ 13,002,826
$ 3,286,573 $
(2,843,377
�,
t
c
0
*$8,067,160 of the fund balance in Fund 001 added to the $1,782,150 balance in Fund 012, represent the
required
20% operating reserve.
N
N
No
N
There are no interfund loans outstanding at this time.
,
0
a
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76
GOVERNMENTAL FUNDS
OVERVIEW
LL
21
0
BALANCES
CHANGE IN FUND BALANCES
a
,
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL
----
FUNDS
7/31 /2022 7/31 /2022
Q2
YTD
c
Fund Balance Cash Balance
—
m
E
t
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General Fund & Subfunds
$
20,415,379 $ 13,002,826
$ 3,286,573 $
(2,843,377
r
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Special Revenue
28,626,946 27,616,390
3,713,230
10,248,224
Capital Projects
2,916,232 2,864,020
(1,252,457)
(1,197,631
Total Governmental Funds
$
51,958,557 $ 43,483,236
$ 5,747,347 $
6,207,216
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not
adjusted for accruals or those annual cycles.
33
Packet Pg. 70
2.3.a
SPECIAL REVENUE FUNDS OVERVIEW
BALANCES
CHANGE IN FUND BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL
----
SPECIAL REVENUE
7/31/2022
7/31/2022
Q2
YTD
Fund Balance
Cash Balance
104 - Drug Enforcement Fund
$ 76,060
$ 76,560
$ 324 $
885
111 - Street Fund
675,559
539,074
79,264
(275,606
112 - Combined Street Const/Improve
3,227,073
2,367,211
309,484
988,626
117 - Municipal Arts Acquis. Fund
684,586
688,048
5,634
35,707 �E
120 - Hotel/Motel Tax Revenue Fund
89,509
76,271
6,508
18,395 Q.
121 - Employee Parking Permit Fund
89,249
89,643
4,048
12,725
122 - Youth Scholarship Fund
14,987
15,059
61
727
123 -Tourism Promotional Fund/Arts
114,436
110,369
7,973
18,464 .3
125 - Real Estate Tax2
4,134,739
4,181,051
96,203
81,324 c
126 - Real Estate Excise Tax 1 *
4,136,892
4,087,004
502,714
823,554 ii
127 - Gifts Catalog Fund
3,251,945
3,253,527
2,881,289
2,950,420 21
130- Cemetery Mai ntenance/Improve ment
279,233
280,642
11,419
13,027
136 - Parks Trust Fund
168,027
168,893
(1,822)
(563 0
137- Cemetery Maintenance Trust Fund
1,131,625
1,137,322
9,134
24,549 N
138- Sister City Comm ission
18,093
18,173
2,498
2,613 N
140 -Business Improvement Disrict
59,052
59,052
(1,597)
29,920 >,
141 -Affordable and Supportive Housing I'd
191,791
184,398
1,253
32,377
142 - Edmonds Rescue Plan Fund
10,263,218
10,263,218
(201,157)
5,490,838 ..
143 -Tree Fund
20,873
20,873
-
241 0
Total Special Revenue
$ 28,626,946
$ 27,616,390
$ 3,713,230 $
10,248,224 aQi
*$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $700,000 for
the purchase of Open Space.
76
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ENTERPRISE FUNDS OVERVIEW
LL
O
a
21
BALANCES
CHANGE IN FUND BALANCES
ENTERPRISE
---- ACTUAL ----
---- ACTUAL
---- y
FUNDS
7/31/2022
7/31/2022
Q2
YTD E
t
Fund Balance
Cash Balance
U
r
r
Q
421 -Water Utility Fund
$ 30,921,503
$ 8,519,057
$ 556,701 $
2,194,336
422 -Storm Utility Fund "
16,998,895
6,868,067
278,943
1,351,517
423-Sewer/WWTPUtility Fund
62,337,347
16,962,769
(560,785)
1,984,818
424 - Bond Reserve Fund
846,684
846,684
1,805
2,723
411 -Combined Utility Operation
93,080
146,238
35,770
93,080
Total Enterprise Funds
$ 111,197,509
$ 33,342,815
$ 312,433 $
5,626,474
*$250,000 of the Storm Utility Fund Balance
has been reserved for Marsh Restoration Funding.
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
34
Packet Pg. 71
2.3.a
SUMMARY OVERVIEW
BALANCES
CHANGE IN FUND BALANCES
---- ACTUAL ----
---- ACTUAL
----
CITY-WIDE
7/31/2022 7/31/2022
Q2
YTD
Fund Balance Cash Balance
Governmental Funds
$ 51,958,557 $ 43,483,236
$ 5,747,347 $
6,207,216
Enterprise Funds
111,197,509 33,342,815
312,433
5,626,474
Internal Services Fund
10,487,070 6,062,471
210,841
199,518
Total City-wide Total
$ 173,643,136 $ 82,888,522
$ 6,270,621 $
12,033,208
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INTERNAL SERVICE FUNDS OVERVIEW
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O
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BALANCES
CHANGE IN FUND BALANCES
3
---- ACTUAL ----
---- ACTUAL
----
INTERNAL SERVICE
FUNDS
7/31/2022 7/31/2022
Q2
YTD
Fund Balance Cash Balance
76
511 - Equipment Rental Fund
$ 9,504,801 $ 5,252,925
$ 124,919 $
296,290
c
M
512 -Technology Rental Fund
982,268 809,546
85,922
(96,772
Total Internal Service Funds
$ 10,487,070 $ 6,062,471
$ 210,841 $
199,518
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
35
Packet Pg. 72
2.4
City Council Agenda Item
Meeting Date: 09/13/2022
Employee Expense Reimbursement Policy
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The Administrative Services Department works with the Finance Committee to update and improve
Finance policies. We would like to bring these updates to the Expense Reimbursement Policy to
Committee for discussion.
Staff Recommendation
Staff recommendation is to review the updates made as a result of last month's discussion and see if
there are more suggestions for improvement.
Attachments:
EMPLOYEE EXPENSES AND REIMBURSEMENTS_Updating
Packet Pg. 73
2.4.a
City of Edmonds
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Employee Expenses, Volunteer Recognition and
Reimbursements Policy
anuarSeptember 7 2022
Packet Pg. 74
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
EMPLOYEE EXPENSES. VOLUNTEER RECOGNITION, AND REIMBURSEMENTS
General Reimbursement Policy
The City of Edmonds reimburses its employees and elected or appointed officials for reasonable
expenses incurred conducting City business providing the expenses are prudent and directly related
to the individual's service on behalf of the City.
The City of Edmonds is best served by the active participation of community citizens as volunteers.
Volunteers learn more about their City and contribution to its effectiveness, thereby fostering
increased cooperation and understanding.
Administration
The Finance Director administers the reimbursement program, designs and distributes forms and
instruction and carries responsibility for review of claims. Claims will not be allowed without a
detailed account of moneyies spent certified by the individual making the claim_. , o ,,,;, o,a 1.., *
Documentation
Claims for personal reimbursement must be made on official Employee Claim for Expenses form, be
accompanied by the vendor's or-iginal-4nvoice, receipt or bankcard charge slip showing the date,
vendor name, amount paid and items/services received, and must be eertified ,.efTe t an
signed by the individual seeking reimbursement. Should a receipt be lost or not be obtainable, an
employee must fill out a Lost Receipt form and attach to the Claim for Expenses signed by his/her
Department Head (or Mayor if the employee is a Department Head). This will serve as a substitute
for a receipt. The person seeking reimbursement is responsible for ensuring that the reimbursement
request is accurate and that receipts or requests are not duplicated.
In addition to the documentation above, claims for meals that feed others require the following
documentation:
1. The names of the individuals being hosted
2. Their official title or capacity as it relateds to City business
3. The nature of the topics discussed, nature of the occasion, what public purpose or policy was
being served (and/or copy of agenda)
4. The -per-son being r-eimbtir-sed midst explain why it was neeessafy to eenduet this business ever- -a
meal r-a4her- than on City pf:emises-.
Reimbursement is sSubject to budget being available for the event., and preapproval by the
Mayor for staff -sponsored events., and by the Council President for Council-s Sponsored events.
Employee claims for expenses must be signed by department heads, or in his/her absence, by his/her
designee. Department head or acting department head claims must be signed by the Mayor.
Council member expenses may be approved either „st be signed by the Council President or by
placing the reimbursement request on the Consent Agenda, giving the full Council the opportunity
to approve or deny the request.
Packet Pg. 75
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
Whenever possible, City expenses should be paid for using City funds. At times, however, an
employee or elected official may find it expedient or necessary to pay for an expenditure usingtheir
heir
personal funds and seek reimbursement from the City afterwards. When this occurs, the employ
or elected official should obtain pre -approval for the expenditure, before usingtheir heir personal funds.
If such pre -approval was not obtained, approval after -the -fact is at the sole discretion of their
Department Director, the Mayor, or in the case of Council members by placing the he request on the
Council Consent agenda, whichever applies.
All Employee claims should be submitted in a timely manner; within 3&60 days. No reimbufseme
requests will be authorized for- any expenses taking plaee in a pr-eviotts budget yea-F.
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Packet Pg. 76
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
Food and Beverage
•'.
;wed on r-eeemmend-ations from the St -at tor-'s O f ee, tThe City uses the following guidelines
in determining the use of public funds for expenditures for food and beverages:
1. Who consumed this food and drink?
2. What was the nature of the occasion for the consumption?
3. What public purpose or policy objective was served?
4. Why . it neeessary t eenstime feedand beverage t eany w the ,.oliey7
-54. Were the expenses "reasonable"?
6-.5. Were the expenses consistent with the policy authorizing reimbursement?
The city must also consider Internal Revenue Service regulations covering the income tax
consequences of providing food and beverages to employees. Payment for food and beverage
expenses that meet the IRS non-taxable criteria will be made through Accounts Payable. Payment for
food and beverage expenses that do not meet the IRS non-taxable criteria will be made through
Payroll and taxed at the current IRS rate.
General IRS Meal Reimbursement Regulations
(See following sections for specific examples)
Please note that reimbursement for out-of-town travel is covered by ECC 2.25.050, Travel
Authorization and Expense Reimbursement Policies
The following food and beverage expenses qualify as non-taxable under the IRS code and will be
reimbursed through Accounts Payable.
1. Meals consumed while traveling on city business. To qualify as travel the employee must
travel a distance of 40 miles or more from Edmonds and stay overnight.
2. Business meals between city employees and non -city employees that can reasonably be
expected to bring a specific business benefit to the city_ (e.g. a new store is eentemplating
leeating in Edmonds). These meals would t"ieally 4welve the Mayor- and biisiness people
seeking to inerease business in Edmonds. Restaurant meals with current or potential city
suppliers (vendors/contractors/consultants, etc.) would not qualify under this category.
3. Meal expenses directly related to and necessary for attending business meetings or
conventions of organizations directly related to city business. These organizations include
chambers of commerce, business leagues and trade or professional organizations such as the
American Planning Association, American Public Works Association, etc.
4. Meals provided by the city that meet the following three criteria:
a. The meal must be brought to the employee; cash may not be given to the employee to buy
a meal.
b. The meal must be provided at the city's business premises. This may include temporary
work sites, such as a rented -hotel conference room, if business is conducted there. die
r-estaiffants do not qualify as busine .
Packet Pg. 77
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
The meal must be provided for the city's convenience and have a sound business
justification. Examples include:
i. Meals furnished during work hours so employees are available for emergency calls
during the meal. Evidence must be provided that an emergency occurred.
ii. Meals delivered to the office at a group meeting that spans a mealtime and the Mee ing
The following food and beverage expenses are taxable under the IRS code and will be reimbursed
through Payroll.
1. Meals consumed while attending local training sessions/classes. Local training means
training that does not qualify for travel by being 40 miles or more from the city and
requiring an overnight stay.
2. Meals consumed while transporting city or non -city participants to recreation programs.
3. Meals between city employees and/or non -city employees off the city premises that
otherwise qualify for reimbursement under city policy.
4. Meals consumed while transporting and/or chaperoning city or non -city participants to city
sponsored Parks and Recreation programs or events where paid staff are required for safety
and supervision. Examples include, but are not limited to, programs or events at restaurants
for senior participants.
Claims for taxable meal reimbursements must be submitted to Payroll on an Employee
Reimbursement form. Meal reimbursements are included in the employee's regular paycheck.
Retreats/Meetings/Training
Council Retreats/Executive Team Retreats/Department Retreats to determine goals and
objectives for the department/City: The reasonable cost of necessary food and beverages while
conducting a C4t�-retreat is authorized for reimbursement. Each depa A, ent will be limited to one
Non -taxable -paid through Accounts Payable
City Sponsored Training/Staff Meetings: the general rule is that meals and snacks are not
reimbursable and are to be purchased by those individuals attending. However, the City will pay
reasonable cost of beverages. Non-taxable under the IRS De Minimis meals category paid through
Accounts Payable.
Non -City Sponsored Training: The City of Edmonds considers training a necessary and
reasonable cost of maintaining a high level of excellence in the services we provide. The City
will pay for reasonable trainings, conferences, and workshops for employees and elected
officials. Training should be approved by an employee's supervisor or Department Director, or
the Council President for Council members, prior to registration and payment for the event.
Professional Organization Sponsored Training or Seminars/Business Luncheon Meetings: The
City will pay the cost of meals included as part of the registration or purchased separately to be
consumed at meetings held during a meal time. Examples include the Chamber of Commerce,
American Planning Association, Snohomish County Clerks & Finance Officers Association, etc.
Non-taxable per specific IRS regulation- paid through Accounts Payable
4
Packet Pg. 78
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
Awards/Recognition
Service Awards Ceremonies: Expenditures for reasonable refreshments served at the Mayor's
Annual City-wide Employee Awards Programs, including luncheon to recognize employees with
n, 15 and 2 ltts years of service and breakfast or lunch to recognize employees selected for service
awards. (Limited to one each per year) Non-taxable under the IRS De Minimis meals category -
paid through Accounts Payable.
Department Head Appreciation Luncheon: Expenditures for reasonable refreshments served at
the Annual Department Head Appreciation Luncheon for only City of Edmonds staff and Council
members. (Limited to one per year) Non-taxable under the IRS De Minimis meals category paid
through Accounts Payable.
Special Events
The City policy is to allow for reimbursement for the costs of reasonable refreshments for puie
events such as Open Houses, City Anniversary Celebrations, and hosting delegations from other
jurisdictions.
emit.
Non-taxable under the IRS De Minimis meals category paid through Accounts Payable.
Birthday Celebrations/ Reti .,,m ent Cell FadOn elcoming Parties: these events are considered
private parties and as such represent an inappropriate expenditure of public funds. The cost of any
food or beverage or any incidental expenses related to these events (film, flowers, cards, etc.) are not
eligible for reimbursements.
Retirement Recognition: The City recognizes that it is sometimes appropriate to recognize and
acknowledge the contribution that employees have made to the City during their career. The City will
pay the reasonable cost of food and beverages at such an event. The City may also pay a reasonable
cost for providing a service award to the retiring employee, not to exceed $4-200 in value.
Normally when an employee retires there are small items that were issued to the employee that must
be returned to the city. Examples of this are credit cards, cell phones, office keys, and IPads. Due to
the nature of IPads, unless they are essentially brand new, they have no remaining value after an
employee retires and the IPads are disposed of. If an IPad is more than a year old and has no useful
value or monetary value to the City, rather than being disposed of, any IPad with no value may be
given to the retiree. after being scanned by an Information Services technician to ensure that sensitive
or proprietary information has been removed.
Volunteers: It is the policy of the City of Edmonds to recognize and acknowledge the contribution
that volunteers make to the City. The City will pay the reasonable cost for providing service awards,
as well as food and beverages= at an annual recognition event... These are non-taxable to Volunteers.
Non-taxable to Employees if held on city premises and meals are provided paid through Accounts
Payable. Taxable to Employees if held off city premises -employee's meal reimbursement paid
through Payroll.
5
Packet Pg. 79
2.4.a
City of Edmonds
Employee Expenses, Volunteer Recognition and Reimbursement Policy
Meals
Business Meals between City Employees: Meals (including snacks) between City Employees will
not normally be reimbursed. It is expected that City Business between City employees can for the
most part be conducted on City premises during normal work hours.
Working Lunches: the City recognizes that there are occasions when it may be necessary for a group
of employees to work through lunch in order to meet a deadline or to keep a group convened in order
to accomplish the task. To be considered for reimbursement as a working lunch, the meeting must
span over a three hour period which includes the group's normal lunch hour and have approval of the
Mayor. Non-taxable if the meal is provided on the city premises for the convenience of the city -
paid through Accounts Payable
Business Meals between City Employees and Non -City Employees: the reasonable costs of
necessary meals while conducting City Business with persons other than City employees either
locally or out of town are authorized for reimbursement. Employees seeking reimbursement for meals
of a non -City person must obtain prior approval from the Mayor. The employee's meal is non-
taxable if the meal is provided on the city premises for the convenience of the city or the employee
is on out of town travel for the city —paid through Accounts Payable. The employee's meal is non-
taxable if it meets the IRS test of providing a specific business benefit to the city (normally only the
Mayor will qualify in the specific business benefit category) —paid through Accounts Payable. The
employee's meal is taxable if the meal is not related to city travel and is eaten off the city premises
paid through Payroll. The meals for the non -city employees are paid through Accounts Payable.
0
Packet Pg. 80
2.5
City Council Agenda Item
Meeting Date: 09/13/2022
2020 Audit Follow-up Actions
Staff Lead: Council
Department: City Council
Preparer: Beckie Peterson
Background/History
During 2020 the City distributed CARES funds to Edmonds individuals and businesses in the form of small
grants. These grants had specific requirements attached to them to determine eligibility. As part of a
subsequent audit it was determined that some of the grant recipients did not meet the eligibility
requirements as laid out by the City. The audit identified 109 recipients who did not provide sufficient
information for the city to clearly determine if they were eligible, but who were given grants anyway.
Staff has examined the audit results and determined that of the 109 questioned recipients, the City
would like to pursue repayment from 33 of the businesses, totaling $268,500. In July, staff sent letters to
those businesses requesting that they pay the grant back to the City (see attached draft letter).
Recommendation
Discuss status of audit follow-up actions.
Narrative
Council requests an update.
Attachments:
Letter to Ineligible Businesses
Packet Pg. 81
2.5.a
CITY OF EDMONDS
121 5TH AVENUE NORTH • EDMONDS. WA 98020 • (425) 771-0240
FINANCE AND INFORMATION SERVICES DEPARTMENT
ft)c. 1890
To "Business Name",
According to our records, in 2020 your business applied for and received a grant
from the City of Edmonds in the amount of $X,XXX. As part of a follow-up audit it
has been determined that your business did not meet the requirements that for
the grant. Since you were not eligible to receive this grant, we are asking you to
repay the money to the City of Edmonds.
If you believe there may be mitigating circumstances that would justify your not
repaying the grant despite this determination of ineligibility, I ask you to contact
me so that you can supply us with that information. Please respond by July 29,
2022.
Thank you,
Dave Turley
Administrative Services Director, City of Edmonds
121 5th Ave N Edmonds WA 98020
Phone 425.275.4688
Dave.Turley@EdmondsWA.Gov
• Incorporated August 11, 1890 •
Sister City - Hekinan, Japan Packet Pg. 82
2.6
City Council Agenda Item
Meeting Date: 09/13/2022
Risk Management Policy
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The City does not have a formal Risk Management Policy approved. We are bringing this draft policy to
committee for review. This policy includes both City Risk Management as well as use of the Risk
Management Reserve Fund 011.
Staff Recommendation
For review and discussion. We would like Council feedback before finalizing the policy.
Narrative
N/A
Attachments:
Risk Management Policy_Draft
Packet Pg. 83
2.6.a
City of Edmonds
RISK MANAGEMENT POLICIES
1.0 STATEMENT OF PURPOSE
The mission of the Risk Management function of the City of Edmonds is to
minimize the cost of risk and to maximize protection of City employees and its
assets. The Risk Management Program at the City of Edmonds establishes a
coordinated program for the processing, adjudication and determination of claim
and litigation against the City, its elected officials, officers, and employees.
2.0 RISK MANAGEMENT PROGRAM
The Risk Management Program shall be included in the City of Edmonds
Human Resource Department.
3.0 MANAGEMENT AND CONTROL OF THE RISK MANAGEMENT PROGRAM
• The management and control of the City's Risk Management Program
shall be the function of the Risk Manager.
• The Risk Manager shall have authority to establish rules and
procedures consistent with Council policy to ensure the safety and
well-being of employees and the public while on or using City property.
• These rules shall be drawn to aid in keeping the City's liability to a
minimum and premiums for insurance as low as possible consistent
with the insurance requirements and the exposures insured.
• The Risk Management Program shall be established as part of the
function of the Human Resources department, under control of the
department Director with the Administrative Service Director serving as
the alternate in the absence of the Human Resources Director.
• The City Safety & Disaster Coordinator shall be assigned to the
Department of Human Resources.
• The City Attorney shall serve as the legal advisor to Risk Management
1036=11,11111*1
• The Risk Manager shall be responsible for reviewing, assessing and
controlling the exposures to City employees, property and the general
public.
• The Risk Manager shall identify and analyze risks to the City and make
recommendations to the Mayor and City Council regarding insurance
coverage's, reserves, Self -insured retention (SIR) levels, loss
prevention, and general risk issues.
• The Risk Manager shall review the City's loss reports and annual Risk
Pool report annually with the City Council.
Created September 2022
Page 1
Risk Management Policy
Packet Pg. 84
2.6.a
4.0 SAFETY AND LOSS PREVENTION
Safety and Loss Prevention Policies and Procedures shall be maintained by the
Risk Manager.
• All mandated trainings shall be maintained by the Safety and Disaster
Coordinator and approved by the Risk Manager.
• Policies and procedures will be reviewed and updated to ensure
compliance.
5.0 INSURANCE POLICIES
Liability and property policies will be maintained by the Human Resources
department. Copies of all Certificates of Insurance certificates issued on behalf
of the City shall be maintained by the Human Resources department.
I:- 1=Z1xd07:711.1
• Complete and accurate records regarding all claims against or by the
City shall be maintained by the Human Resources department.
• Files shall include but are not limited to claimants name, address,
description of claim and determination.
• Loss Runs shall be maintained prepared and available at least once
per year or as needed.
7.0 CLAIMS AND LITIGATION
The Risk Manager shall be the main point of contact with the City's Risk Pool
for all claims and litigation.
8.0 RISK EVALUATION COMMITTEE
• The Risk Manager and the City Attorney shall meet as needed to
review claims and litigation.
• The City Council shall be updated on large claims, or those with the
potential of litigation.
9.0 SETTLEMENT FUND
• A fund for small claim settlement of those claims not covered by the
City's insurance through the Risk Pool and for immediate claims
expenses and costs shall be established in the budget.
• Payments drawn on the account will require the authorization of these
positions:
1. Risk Manager
2. City Attorney
• The balance of the fund shall be $25,000 with no draft drawn on the
account in excess of $5,000.
Created September 2022 Page 2 Risk Management Policy
Packet Pg. 85
2.6.a
10.0 PLACEMENT OF INSURANCE
The Risk Manager may engage one or more Consultant/Broker(s) to assist and
advise the City in the placement of insurance for those losses not covered by
insurance through the risk pool and other lines as deemed appropriate by the
Risk Manager.
Insurance carried by the City shall be obtained through negotiations
directed by the Consult/Broker or the Risk Manager and when deemed
necessary and to the best interests of the City, by competitive process
solicited by the Consult/Broker or the Risk Manager and shall be
awarded to the insurance agents and/or companies who agree to
furnish the coverage required at the lowest and best price consistent
with good service and security.
11.0 AUTHORIZED INSURANCE
The coverages set forth below are intended as guidelines to the Risk Manager.
The following insurance may be carried in accordance with applicable rules and
regulations.
• Fire insurance covering all buildings owned or occupied by the City in
amounts as recommended by the Risk Manager or Risk Pool.
• Comprehensive liability insurance covering elected City officials, the
City's officers, agents and employees while acting in the discharge of
their duties within the scope of their employment and/or under the
direction of the City.
• Fidelity bonds protecting the members of the Council against loss
occasioned by fraud or dishonesty of officers and employees of the
City.
• Workers' Compensation insurance covering all employees of the City,
in accordance with the laws of the State of Washington governing
Workers' Compensation.
• Casualty, fire and theft insurance covering City property.
• Burglary and robbery insurance covering City property.
• Boiler and pressure vessel property damage insurance covering steel
boilers and other pressure vessels and property limits deemed
sufficient by the Risk Manager and Risk Pool.
• Underground and Above Ground Storage Tank coverage.
• Any other insurance coverage deemed appropriate such as inland
marine, money and securities, performance bonds or as the Council
may authorize.
Created September 2022
Page 3
Risk Management Policy
i�
Packet Pg. 86
2.6.a
12.0 INSURABLE VALUE — BUILDINGS AND CONTENTS
• The insurable value of a building shall be defined as the replacement
cost of the building less the non insurable items set forth in the City's
property insurance forms.
• The term "contents" as used in connection with insurance shall be
defined to include all personal property not specifically excluded by the
terms of the standard form for fire insurance policies. The valuation of
contents, for insurance purposes, shall be the full replacement cost or
the actual cash value of the insured property.
• Uninsured property normally is defined as that which cannot be
replaced after a loss by standard fire/EC policies. Personal property
brought on work sites by employees usually is not insured. Verifiable
losses of uninsured property may be replaced or repaired using actual
cash value.
• Acquisition of property (real and personal) will be reported to Risk
Management each year. The statement of values with insurance
carriers will be updated as required by the Risk Pool and carriers as
necessary. Acquisition of larger parcels of improved real property will
be reported to Risk Management upon acquisition. Disposition of real
and personal property will be updated annually with the Risk Pool and
carriers as necessary.
13.0 LIABILITY CLAIM MANAGEMENT
• All claims against the City require a notarized claim form to be filed
with the City Clerk. Upon receipt, the City Clerk shall forward the claim
to the designated employee who will submit the claim to the Risk Pool
and contact named departments for additional information.
• All investigative materials will be forwarded to the Risk Manager.
Should insurance carriers be involved, the Risk Manager shall notify
those companies.
Claims will be managed on a "need -to -know" basis. City officials and
employees that are involved or need to be involved in the claim will be
notified. The City Attorney will be notified of all claims that involve
bodily injury or death.
14.0 SETTLEMENT OF LOSSES
Risk Manager shall have the authority to settle small claims, not to
exceed $5,000 that are not covered by the City's insurance
coverage through the Risk Pool.
Claims will be reviewed with the City Attorney.
Claims made for more than $5,000 will be brought forward to the
City Council Finance Committee for review.
Created September 2022
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2.6.a
15.0 PROPERTY LOSS REPORTING
Although most property losses are not insured, a property loss reporting system
enables the gathering of loss data that helps determine the following:
• Property insurance deductibles
• Budget line items for replacement of uninsured losses.
• Property inventory updates
Property losses that should NOT be reported under this procedure are:
• Vehicular accident damages that were reported under Section 13.4 —
Automobile/Equipment Accident
• Routine losses that are budgeted by Departments and where a loss
accounting system is already in use. Examples would be vandalized
signs, picnic tables, turf damage at parks, etc.
• Routine wear and tear of equipment or machinery
Property losses that should be reported under this procedure are:
THEFT: Any theft of City owned property. All thefts must be reported to
the law enforcement agency having jurisdiction.
• VANDALISM: Any vandalism that is not a routine budgeted loss
• FIRE: Any property loss that occurs as a result of fire, flood,
earthquake, windstorm, explosion or act of God.
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16.0 RISK RESERVE FUND
The Risk Reserve Fund as established by Ordinance 3891 shall be
expended for the administration, settlement, allocated expense of
claims brought against the City, its officers, agents, commissioners and
employees that are not covered by the City's insurance coverages
either through the Risk Pool or through the purchase of additional
coverages.
An account will exist to pay small claims not covered by insurance
coverage through the Risk Pool or through purchased additional
policies. The account balance will be maintained at $25,000. Drafts
drawn on that account will require the authorization of: the Risk
Manager; and that of the City Attorney. Budget amendments will be
submitted as needed in order to maintain the Risk Fund to the
maximum level established.
Departments may be charged for payments made from the Risk
Reserve fund as deemed appropriate by the Director of Administrative
Services.
Created September 2022
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2.6.a
17.0 RISK RESERVE FUND CONTROLS
• The Risk Reserve Fund will require two (2) authorizations.
1. Risk Manager
2. City Attorney
• Each claim payment shall include an authorization signed by the two
(2) above listed position. The authorization shall be presented as the
means to initiate payment. A copy of each authorization shall be by the
Human Resources and Risk Management Department.
• A full Release of Damages shall be secured from the claimant(s) prior
to making payment.
• The Release of Damages and the payment authorization shall become
part of the permanent claims record.
• All payments made to claimants shall be through the City's Department
of Administrative Services.
Created September 2022 Page 6 Risk Management Policy
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2.7
City Council Agenda Item
Meeting Date: 09/13/2022
Business Improvement District - Collections Update
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The Business Improvement District (BID) was formed by Council in early 2013, see ECC 3.75. The Finance
Department provides services to the BID, and has since startup. Staff has some policy questions
regarding the BID that we would like to discuss with Council members. In addition, staff has sought
feedback from BID stakeholders and has received a significant amount of negative feedback. In the nine
years that the BID has been operating, financial policies have not been discussed or updated.
Staff Recommendation
Staff is not asking for action to be taken tonight.
Narrative
Tonight we will give a brief update on our attempts to collect BID dues that are in arrears.
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