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2022-10-05 Diversity Commission PacketOV ED V AGENDA Edmonds Diversity Commission Wednesday, October 5, 2022 6:OOPM-8:OOPM REMOTE MEETING/ZOOM INFORMATION: https:Hedmondswa-gov.zoom.us/i/98071999699?pwd=YS9GTVdW M2VPTUt*ROVXVm56NG la UTO9 Meeting ID: 980 7199 9699 Passcode: 963195 PHYSICAL LOCATION The Diversity Commission members will be meeting remotely for this meeting and the public may as well at the zoom information above. However, given the expiration of Gov. Inslee's proclamation on open public meetings, a physical location to participate in the meeting must be provided. For this meeting the physical location provide is Edmonds Waterfront Center Community Room B located at 220 Railroad Avenue. Comments may be emailed to megan.luttrellgedmondswa.gov prior to the meeting. 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda 3. Approval of September 7, 2022, Summary (5 minutes) 4. Public Comment (3 minutes per speaker) 5. Update from the City: Todd, Megan, Molly & Councilmember Chen (5 minutes) 6. Old Business: a. Review of Equitable Engagement Presentation (10 minutes) 7. New Business: a. Commissioner Engagement (30 minutes) i. Icebreaker ii. Commissioner Connection Opportunities b. Commissioner Openings: Advertise for applications and interview schedule (30 minutes) Committee Reports: a. Policy —Dean (10 minutes) Ad hoc ADA Committee Recommendation b. Partnerships & Outreach — Alison (5 minutes) c. Events — (5 minutes) i. Film Series 9. Commissioner's Corner (15 minutes) Adjourn — 8:OOPM Next meeting: Wednesday, November 2, 2022 at 6:OOPM Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. CITY OF EDMONDS DIVERSITY COMMISSION September 7, 2022 Meeting conducted via Zoom and in -person at the Waterfront Center Room COMMISSIONERS PRESENT Dean Olson, Chair Nikki Okimoto Glaros, Vice -Chair Ardeth Weed Alison Alfonzo Pence Sekou Kon6 Elaine Helm Gracelynn Shibayama Robert White COMMISSIONERS ABSENT Councilmember Will Chen, ex-officio GUESTS PRESENT Vivian Olson, City Council President Anil DeCosta Jeanett Quintanilla STAFF PRESENT Todd Tatum, CS/ED Director Megan Luttrell, Program Coordinator Molly Jay, Diversity Commission Coordinator 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and absences: Dean called the meeting to order at 6:00 p.m. and Alison read the land acknowledgement. 2. Approval of Agenda: Ardeth moved to approve, Alison seconded; the agenda was approved by consensus. 3. Approval of August 3, 2022 Summary: No corrections. Alison moved to approve; Nikki seconded; the summary was approved by consensus. 4. Introduction of Todd Tatum, Community Services & Economic Development Director: Todd shared a brief background of himself and we the group went around and introduced themselves. 5. Public Comment: none 6. Presentation from Susan McLaughlin, Development Services Director on Equitable Engagement Framework DRAFT Meeting Summary Diversity Commission September 7, 2022 Page 1 Susan shared the Edmonds Equitable Engagement Framework, a model with two goals for the City: to build meaningful relationships with communities who have historically been underrepresented in planning for public infrastructure and other City projects, and to make participation in public processes accessible to all members of the Edmonds community. She outlined priority audiences, neighborhoods, and groups of people that have been underrepresented in prior engagement efforts. 7. Interviews: Elaine led the interviews with the following applicants for the open commissioner seat. a) Anil DeCosta b) Jeanett Quintanilla Upon discussion the Commissioners voted to approve the appointment of Jeanett Quintanilla. The appointment recommendation is subject to confirmation by Council. 8. New Business: The Council passed Hispanic Heritage Month Sept 151h—Oct 15t1i. There was some discussion about asking the City Attorney which flags can be flown on city buildings; Todd volunteered to talk with the attorney regarding the flags. 9. Committee Reports Policy: Dean and Alison went over ADA recommendation to send to Council. Molly sent ADA recommendation document to all Commissioners per Nikki's request. Commissioners to read over proposed recommendation and plan to vote on it at next month's Commission meeting. Todd volunteered to help with the process of getting recommendations to Council in a more efficient manner. Partnerships: Alison gave an update on HOA covenant work and Safe Spaces progress with police liaison Tabitha Shoemake. Events: Gracelynn gave an update on the 2023 film series; Nikki gave an update on the multicultural event on Jan 21 st Adjoum 7:57 PM Next meeting: October 5, 2022, at 6:OOPM; Zoom and/or Waterfront Center DRAFT Meeting Summary Diversity Commission September 7, 2022 Page 2 -till. C� fir, '"�;� «�� Icy '� Emir I Edmonds Equitable Engagement Framework Susan McLaughlin, Director of Development Services City of Edmonds Aim" kt '. : al 1117C. 1S9%) Equitable Engagement Framework Primary goals: • to create a framework for engaging and building meaningful relationships with communities who have historically been underrepresented in planning for public infrastructure and other City projects. • to make participation in public processes accessible to all members of the Edmonds community and enable stakeholders to have their views and voices heard. • Staff lead: Susan McLaughlin • Timeline: Framework complete by Q4 `22 Description AW Discovery • Team kickoff meeting 90-minute project kick-off meeting to confirm City goals, objectives, strategies, key audiences, and timeline (COMPLETE) • Demographic data review Summary of demographic data up to three (3) pages in length (COMPLETE) • Interviews Up to 15 community interview summaries and one (1) summary of themes and key recommendations. (COMPLETE) Equitable Engagement framework • Criteria map Criteria to map underrepresented communities Map depicting priority neighborhood/communities (IN PROGRESS) • Community champions list Leaders and/or organizations within the top ten communities identified as underrepresented • Framework Equitable engagement framework document adoption Elements of the Framework • Establishes goals and objectives for city- wide public engagement • Identifies priority audiences of the top ten (10) underrepresented communities and provides a list of community leaders and/or organizations within those communities • Provides a model for advancing mutually beneficial relationships with community - based organizations. This may include a compensation strategy depending on the results of the discovery phase. • Addresses weighted impact and historical exclusion • Scalable inclusive engagement strategies, protocols, and tactics Example page Levels of engagement Successful and inclusive engagement is tailored not only to the community one wants to reach, but to the project. Projects and initiatives have different levels of impact and possibility for community input. The City uses the IAP2 model for community engagement, which includes five levels of engagement. The following table provides a starting place for determining the level of engagement for a project. 0 No engagement The action does not directly affect community members and is implementing a policy about which the community has already engaged. • Lot line adjustments other generally minor decisions • critical area determinations 8g8 Inform GOAL Provide community members with balances and objective information to assist them in understanding the problem, alternatives, opportunities, and solutions. COMMITMENT The City is committing to keep community members informed. EXAMPLES • program announcements • construction notices • include short subdivisions • accessory dwelling units 8 888 Consult GOAL Gather input and feedback from the community on analysis, alternatives, or decisions. EXAMPLES • formal subdivisions (5 or more lots) • zoning variances • conditional use permits 8 888 Involve GOAL Work directly with community members throughout the process to make sure public concerns and aspirations are consistently understood and considered. EXAMPLES • Rezoning • Development agreements • home occupations. • SEPA determinations • Industry specific code updates such as a wireless code COMMITMENT Keep community members informed, and also to listen to and acknowledge concerns and aspirations, and provide feedback on how community input influenced project decisions. • design review • Planned Residential Development COMMITMENT Work with the community members to make sure their concerns and aspirations are directly reflected in the alternatives the City develops and provide feedback on how the input influenced project decisions. 10 City of Edmonds Equitable Engagement Framework Geographic areas To identify priority audiences, neighborhoods, and groups of people that have been underrepresented in prior engagement efforts, the report summarizes population characteristics within ten identified geographic locations • Census Tracts 502 (Area 1) • Census Tracts 503 (Area 2) • Census Tracts 504.02 (Area 3) • Census Tracts 504.03 (Area 4) • Census Tracts 504.04 (Area 5) • Census Tracts 505.01 (Area 6) • Census Tracts 505.02 (Area 7) • Census Tracts 507 (Area 8) • Census Tracts 508 (Area 9) • Census Tracts 509 (Area 10) dow C. rA aka ae 1" Methods Quantitative approach We conducted secondary data analysis using data from the United States Census Bureau (2020 American Community Survey) to identify 13 key population characteristics at the individual level and household level. We included the City of Edmonds demographics in the table as references. Individual -level demographics Household level demographics • Age • Household living situation (younger family ) • Sex • Housing tenure • Race and ethnicity • Transit dependency • Poverty (below 200% Federal Poverty Level) • Computer use and internet subscription • Citizenship status • Household income • People living with a disability • Language spoken at home Notable sex and age differences • Adults under 18 • Area 5 - 25% • Area 10 - 25% • Area 8 - 22 % • Area 2 - 21% • Older than 55 • Area 6 - 62% • Area 7 - 52% • Area 6 has 26% more female than male residents JOM As ce Poverty and household income • Largest percent of community members below 200% FPL • Area 5 - 19% • Area 6 - 17% • Area 10 -17% • Lowest household median incomes • Area 10 - $62,560 • Area 6 - $62,958 • Area 5 - $81,581 0 doo mks ce • • • Race and ethnicity The Hispanic or Latino population makes up 7.9% of the total population Area 5 has the largest proportion of people who are BIPOC (47%) • 27% of area 5 identify as Hispanic or Latino • 7% of area 5 identify as Vietnamese Area 10 has the second largest proportion of people of color (45%) dow n 3ke ce Limited English proficiency and language spoken at home Areas 10, 5, and 9 had the largest proportion of people who speak English less than "very well. Area 10 Total population • 16% Spanish: 11% Chinese": 4% Vietnamese: 3% Russian, Polish, or other Slavic languages: 3% 3,950 14% Spanish: 17% Vietnamese: 4% 6,420 8% Spanish: 5% Korean: 4% Russian, Polish, or other Slavic languages: 2% "Chinese includes Mandarin and Cantonese The section only includes languages that are more than 2% of people spoken in the area. jor 00 Ike I:a Citizenship status Area 1 2% Area 2 Area 3 Area 4 Area 5 Area 6 2 Area 7 Area 8 Area 9 Area 10 Edmonds Not a U.S. citizen 3% 3% 3% 4% 7% 9% 13% 13% 14% do. 3ke CC of ECM rho Largest percent of people living with a disability - n c. ixo Disability 5% With an independent living ==MjP3Yo difficulty 4% 5% With a self -care difficulty 1% 2% 2 With an ambulatory difficulty 3°� 4% 9% 1% With a cognitive difficulty 1% 4% 3% 2% With a vision difficulty M Z 3% 9% With a hearing difficulty 6% 4% Area 6 0 Area 7 0 Area 8 0 Area 9 10% 11% Area 6: 19% Area 8: 13% Area 7: 13% Area 9: 13% Meae°M Housing Tenure Area 1 Area 2 Area Area 4 Area 5 Area 5 Area 7 Area 8 Area 9 Area 10 Edmonds Renter -occupied housing units M % 4% - 7 44% S% 50% 8% d ova aka ce Lack of Internet Subscriptions Limited internet access Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 Area 10 Edmonds ■ 4% 11% � 11% 1 25% ■ 12% The section includes proportion of people without an Internet subscription and Cellular data plan as the only Internet subscription. QOM 19 C. i ake Ce M1 Community Champions • Identified a list of Community Champions • Identified 105 organizations • Focus on organizations that represented historically underrepresented communities including • people who are BIPOC, • people who are immigrants or refugees • people who are experiencing poverty • people who are experiencing homelessness • young families • people with limited or impaired abilities • people who are (LGBTQIA+) • people who use languages other than English, specifically Chinese, Korean, and Spanish. • People who are older than 55 Community Interviews AtWork! City of Edmonds Police Department Edmonds College - Center for Student Cultural Diversity & Inclusion Edmonds Neighborhood Action Coalition Friends of the Edmonds Library Korean Community Services Center Program for Early Parent Support Resident Action Project Washington Kids in Transition People with disabilities General community, people who are Black Student population, people who are LGBTQIA+ General community General community, youth and families Korean community Young families People who are BIPOC; people with low incomes Youth, people who are experiencing homelessness, Latinx Community Arc of Snohomish County I People with disabilities Communities of Color (0) Coalition (did not complete) Edmonds Unitarian Universalist Congregation St. Michael Ethiopian Tewanda Church Latino Educational Training Institute (LETI) People who are BIPOC General community, people who are LGBTQIA+ Ethiopian community Latinx community Timeline • Demographic Analysis and Mapping • Complete • Framework • Draft received • Finalized in Q4 2022