2022-10-05 Diversity Commission PacketOV ED V
AGENDA
Edmonds Diversity Commission
Wednesday, October 5, 2022
6:OOPM-8:OOPM
REMOTE MEETING/ZOOM INFORMATION:
https:Hedmondswa-gov.zoom.us/i/98071999699?pwd=YS9GTVdW M2VPTUt*ROVXVm56NG la UTO9
Meeting ID: 980 7199 9699
Passcode: 963195
PHYSICAL LOCATION
The Diversity Commission members will be meeting remotely for this meeting and the public may as well at the
zoom information above. However, given the expiration of Gov. Inslee's proclamation on open public meetings, a
physical location to participate in the meeting must be provided. For this meeting the physical location provide is
Edmonds Waterfront Center Community Room B located at 220 Railroad Avenue. Comments may be emailed to
megan.luttrellgedmondswa.gov prior to the meeting.
6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the
Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished,
gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their
sacred spiritual connection with the land and water." - City Council Land Acknowledgment
1. Roll Call and Absences
2. Approval of Agenda
3. Approval of September 7, 2022, Summary (5 minutes)
4. Public Comment (3 minutes per speaker)
5. Update from the City: Todd, Megan, Molly & Councilmember Chen (5 minutes)
6. Old Business:
a. Review of Equitable Engagement Presentation (10 minutes)
7. New Business:
a. Commissioner Engagement (30 minutes)
i. Icebreaker
ii. Commissioner Connection Opportunities
b. Commissioner Openings: Advertise for applications and interview schedule (30 minutes)
Committee Reports:
a. Policy —Dean (10 minutes)
Ad hoc ADA Committee Recommendation
b. Partnerships & Outreach — Alison (5 minutes)
c. Events — (5 minutes)
i. Film Series
9. Commissioner's Corner (15 minutes)
Adjourn — 8:OOPM
Next meeting: Wednesday, November 2, 2022 at 6:OOPM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared,
actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson
may call for a majority vote.
CITY OF EDMONDS
DIVERSITY COMMISSION
September 7, 2022
Meeting conducted via Zoom and in -person at the Waterfront Center Room
COMMISSIONERS PRESENT
Dean Olson, Chair
Nikki Okimoto Glaros, Vice -Chair
Ardeth Weed
Alison Alfonzo Pence
Sekou Kon6
Elaine Helm
Gracelynn Shibayama
Robert White
COMMISSIONERS ABSENT
Councilmember Will Chen, ex-officio
GUESTS PRESENT
Vivian Olson, City Council President
Anil DeCosta
Jeanett Quintanilla
STAFF PRESENT
Todd Tatum, CS/ED Director
Megan Luttrell, Program Coordinator
Molly Jay, Diversity Commission
Coordinator
6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original
inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the
Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care
of these lands. We respect their sovereignty, their right to self-determination, and we honor
their sacred spiritual connection with the land and water." - City Council Land
Acknowledgment
1. Roll Call and absences: Dean called the meeting to order at 6:00 p.m. and Alison read
the land acknowledgement.
2. Approval of Agenda: Ardeth moved to approve, Alison seconded; the agenda was
approved by consensus.
3. Approval of August 3, 2022 Summary: No corrections. Alison moved to approve;
Nikki seconded; the summary was approved by consensus.
4. Introduction of Todd Tatum, Community Services & Economic Development
Director: Todd shared a brief background of himself and we the group went around
and introduced themselves.
5. Public Comment: none
6. Presentation from Susan McLaughlin, Development Services Director on
Equitable Engagement Framework
DRAFT Meeting Summary
Diversity Commission
September 7, 2022
Page 1
Susan shared the Edmonds Equitable Engagement Framework, a model with two goals
for the City: to build meaningful relationships with communities who have historically
been underrepresented in planning for public infrastructure and other City projects, and
to make participation in public processes accessible to all members of the Edmonds
community. She outlined priority audiences, neighborhoods, and groups of people that
have been underrepresented in prior engagement efforts.
7. Interviews: Elaine led the interviews with the following applicants for the open
commissioner seat.
a) Anil DeCosta
b) Jeanett Quintanilla
Upon discussion the Commissioners voted to approve the appointment of Jeanett
Quintanilla. The appointment recommendation is subject to confirmation by Council.
8. New Business:
The Council passed Hispanic Heritage Month Sept 151h—Oct 15t1i. There was some
discussion about asking the City Attorney which flags can be flown on city buildings;
Todd volunteered to talk with the attorney regarding the flags.
9. Committee Reports
Policy: Dean and Alison went over ADA recommendation to send to Council. Molly
sent ADA recommendation document to all Commissioners per Nikki's request.
Commissioners to read over proposed recommendation and plan to vote on it at next
month's Commission meeting. Todd volunteered to help with the process of getting
recommendations to Council in a more efficient manner.
Partnerships: Alison gave an update on HOA covenant work and Safe Spaces progress
with police liaison Tabitha Shoemake.
Events: Gracelynn gave an update on the 2023 film series; Nikki gave an update on the
multicultural event on Jan 21 st
Adjoum 7:57 PM
Next meeting: October 5, 2022, at 6:OOPM; Zoom and/or Waterfront Center
DRAFT Meeting Summary
Diversity Commission
September 7, 2022
Page 2
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Edmonds Equitable
Engagement Framework
Susan McLaughlin, Director of Development Services
City of Edmonds
Aim"
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Equitable Engagement Framework
Primary goals:
• to create a framework for engaging and
building meaningful relationships with
communities who have historically been
underrepresented in planning for public
infrastructure and other City projects.
• to make participation in public processes
accessible to all members of the Edmonds
community and enable stakeholders to
have their views and voices heard.
• Staff lead: Susan McLaughlin
• Timeline: Framework complete by Q4 `22
Description AW
Discovery
• Team kickoff meeting 90-minute project kick-off meeting to confirm City goals, objectives,
strategies, key audiences, and timeline (COMPLETE)
• Demographic data review Summary of demographic data up to three (3) pages in length
(COMPLETE)
• Interviews Up to 15 community interview summaries and one (1) summary of
themes and key recommendations. (COMPLETE)
Equitable Engagement framework
• Criteria map Criteria to map underrepresented communities
Map depicting priority neighborhood/communities (IN PROGRESS)
• Community champions list Leaders and/or organizations within the top ten communities identified
as underrepresented
• Framework
Equitable engagement framework document adoption
Elements of the
Framework
• Establishes goals and objectives for city-
wide public engagement
• Identifies priority audiences of the top ten
(10) underrepresented communities and
provides a list of community leaders and/or
organizations within those communities
• Provides a model for advancing mutually
beneficial relationships with community -
based organizations. This may include a
compensation strategy depending on the
results of the discovery phase.
• Addresses weighted impact and historical
exclusion
• Scalable inclusive engagement strategies,
protocols, and tactics
Example page
Levels of engagement
Successful and inclusive engagement is tailored not only to the community one wants to reach, but to the
project. Projects and initiatives have different levels of impact and possibility for community input.
The City uses the IAP2 model for community engagement, which includes five levels of engagement. The
following table provides a starting place for determining the level of engagement for a project.
0 No engagement
The action does not directly affect community members and is implementing a policy about which the
community has already engaged.
• Lot line adjustments other generally minor decisions
• critical area determinations
8g8 Inform
GOAL
Provide community members with balances
and objective information to assist them in
understanding the problem, alternatives,
opportunities, and solutions.
COMMITMENT
The City is committing to keep community
members informed.
EXAMPLES
• program announcements
• construction notices
• include short subdivisions
• accessory dwelling units
8
888 Consult
GOAL
Gather input and feedback from the community
on analysis, alternatives, or decisions.
EXAMPLES
• formal subdivisions (5 or more lots)
• zoning variances
• conditional use permits
8
888 Involve
GOAL
Work directly with community members
throughout the process to make sure public
concerns and aspirations are consistently
understood and considered.
EXAMPLES
• Rezoning
• Development agreements
• home occupations.
• SEPA determinations
• Industry specific code updates such as a
wireless code
COMMITMENT
Keep community members informed, and
also to listen to and acknowledge concerns
and aspirations, and provide feedback on how
community input influenced project decisions.
• design review
• Planned Residential Development
COMMITMENT
Work with the community members to make
sure their concerns and aspirations are directly
reflected in the alternatives the City develops
and provide feedback on how the input
influenced project decisions.
10
City of Edmonds Equitable Engagement Framework
Geographic areas
To identify priority audiences, neighborhoods, and groups of
people that have been underrepresented in prior
engagement efforts, the report summarizes population
characteristics within ten identified geographic locations
• Census Tracts 502 (Area 1)
• Census Tracts 503 (Area 2)
• Census Tracts 504.02 (Area 3)
• Census Tracts 504.03 (Area 4)
• Census Tracts 504.04 (Area 5)
• Census Tracts 505.01 (Area 6)
• Census Tracts 505.02 (Area 7)
• Census Tracts 507 (Area 8)
• Census Tracts 508 (Area 9)
• Census Tracts 509 (Area 10)
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Methods Quantitative approach
We conducted secondary data analysis using data from the United States Census Bureau (2020 American Community Survey) to
identify 13 key population characteristics at the individual level and household level. We included the City of Edmonds demographics
in the table as references.
Individual -level demographics Household level demographics
• Age
• Household living situation (younger family )
• Sex
• Housing tenure
• Race and ethnicity • Transit dependency
• Poverty (below 200% Federal Poverty Level) • Computer use and internet subscription
• Citizenship status • Household income
• People living with a disability
• Language spoken at home
Notable sex and age differences
• Adults under 18
• Area 5 -
25%
• Area 10
- 25%
• Area 8 -
22 %
• Area 2 -
21%
• Older than
55
• Area 6 -
62%
• Area 7 -
52%
• Area 6 has
26% more female than male
residents
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Poverty and household income
• Largest percent of community members
below 200% FPL
• Area 5 - 19%
• Area 6 - 17%
• Area 10 -17%
• Lowest household median incomes
• Area 10 - $62,560
• Area 6 - $62,958
• Area 5 - $81,581
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•
•
•
Race and ethnicity
The Hispanic or Latino population makes up 7.9% of the
total population
Area 5 has the largest proportion of people who are BIPOC
(47%)
• 27% of area 5 identify as Hispanic or Latino
• 7% of area 5 identify as Vietnamese
Area 10 has the second largest proportion of people of
color (45%)
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Limited English proficiency and language
spoken at home
Areas 10, 5, and 9 had the largest proportion of people who speak English less
than "very well.
Area 10
Total population •
16%
Spanish: 11%
Chinese": 4%
Vietnamese: 3%
Russian, Polish, or
other Slavic
languages: 3%
3,950
14%
Spanish: 17%
Vietnamese: 4%
6,420
8%
Spanish: 5%
Korean: 4%
Russian, Polish, or other
Slavic languages: 2%
"Chinese includes Mandarin and Cantonese
The section only includes languages that are more than 2% of people spoken in the area.
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Citizenship status
Area 1 2%
Area 2
Area 3
Area 4
Area 5
Area 6 2
Area 7
Area 8
Area 9
Area 10
Edmonds
Not a U.S. citizen
3%
3%
3%
4%
7%
9%
13%
13%
14%
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Largest percent of people living with a disability -
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Disability
5%
With an independent living ==MjP3Yo
difficulty
4%
5%
With a self -care difficulty 1%
2%
2
With an ambulatory difficulty 3°�
4%
9%
1%
With a cognitive difficulty 1%
4%
3%
2%
With a vision difficulty M Z
3%
9%
With a hearing difficulty 6%
4%
Area 6 0 Area 7 0 Area 8 0 Area 9
10%
11%
Area 6: 19% Area 8: 13%
Area 7: 13% Area 9: 13%
Meae°M
Housing Tenure
Area 1
Area 2
Area
Area 4
Area 5
Area 5
Area 7
Area 8
Area 9
Area 10
Edmonds
Renter -occupied housing units
M %
4%
- 7
44%
S%
50%
8%
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ce
Lack of Internet Subscriptions
Limited internet access
Area
1
Area
2
Area
3
Area
4
Area
5
Area
6
Area
7
Area
8
Area
9
Area 10
Edmonds
■
4%
11%
� 11%
1 25%
■ 12%
The section includes proportion of people without an Internet subscription and Cellular
data plan as the only Internet subscription.
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Community Champions
• Identified a list of Community Champions
• Identified 105 organizations
• Focus on organizations that represented historically
underrepresented communities including
• people who are BIPOC,
• people who are immigrants or refugees
• people who are experiencing poverty
• people who are experiencing homelessness
• young families
• people with limited or impaired abilities
• people who are (LGBTQIA+)
• people who use languages other than English,
specifically Chinese, Korean, and Spanish.
• People who are older than 55
Community Interviews
AtWork!
City of Edmonds Police Department
Edmonds College - Center for Student Cultural Diversity & Inclusion
Edmonds Neighborhood Action Coalition
Friends of the Edmonds Library
Korean Community Services Center
Program for Early Parent Support
Resident Action Project
Washington Kids in Transition
People with disabilities
General community, people who are Black
Student population, people who are LGBTQIA+
General community
General community, youth and families
Korean community
Young families
People who are BIPOC; people with low incomes
Youth, people who are experiencing homelessness, Latinx Community
Arc of Snohomish County I People with disabilities
Communities of Color (0) Coalition (did not complete)
Edmonds Unitarian Universalist Congregation
St. Michael Ethiopian Tewanda Church
Latino Educational Training Institute (LETI)
People who are BIPOC
General community, people who are LGBTQIA+
Ethiopian community
Latinx community
Timeline
• Demographic Analysis and Mapping
• Complete
• Framework
• Draft received
• Finalized in Q4 2022