2017-06-27 City Council - Full Agenda-19274.1
City Council Agenda Item
Meeting Date: 06/27/2017
Approval of Council Special Meeting Minutes of June 20, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
06-20-2017 Draft Council Special Meeting Mintues
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4.2
City Council Agenda Item
Meeting Date: 06/27/2017
Approval of Council Meeting Minutes of June 20, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
06-20-2017 Draft Council Meeting Minutes
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4.3
City Council Agenda Item
Meeting Date: 06/27/2017
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #226096 through #226201 dated June 22, 2017 for $413,576.43.
Approval of payroll direct deposit and check #62727 through #62736 for $541,395.64, benefit checks
#62737 through #62743 and wire payments of $596,013.25 for the pay period June 1, 2017 through
June 15, 2017.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Fiscal Impact
Claim checks $413,576.43
Payroll Employee checks and direct deposit $541,395.64
Payroll Benefit checks and wire payments $596,013.25
Total Payroll $1,137,408.89
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 06-22-17
FrequentlyUsedProjNumbers 06-22-17
payroll summary 06-15-17f
payroll benefit 06-15-17
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4.4
City Council Agenda Item
Meeting Date: 06/27/2017
Appointment of Lodging Tax Advisory Committee Applicant Steven Lyon
Staff Lead: Patrick Doherty
Department: Economic Development
Preparer: Patrick Doherty
Background/History
As set out in ECC Chapter 10.70, the Edmonds Lodging Tax Advisory Committee (LTAC) is comprised of
five members: a City Councilmember, two members representing the lodging industry that generates
the funds, and two members representing attractions or organizations authorized to use or be
supported by the lodging tax funds. Members serve one-year terms and may be reappointed each year
by City Council. On April 14, 2017 Jan Conner, previous General Manager of the Best Western Plus
Harbor Inn, submitted her resignation from the LTAC, leaving an open position on the Committee.
Appointment of a new member would fill this position for the remainder of its term, until 12/31/17.
Staff Recommendation
Approve appointment of Steven Lyon to the Edmonds Lodging Tax Advisory Committee, for the
remainder of a term scheduled to expire 12/31/17.
Narrative
Two hotels in Edmonds were contacted about potential interest in participating on the LTAC. Only the
Best Western Plus Harbor Inn showed interest, with General Manager Steven Lyon submitting his
application on 6/14/17 (attached). Mr. Lyon is scheduled to be interviewed by City Council during a
Special Meeting on 6/27/17.
Attachments:
Steve_Lyon_Redacted
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4.5
City Council Agenda Item
Meeting Date: 06/27/2017
Appointment of Diversity Commission Appointee Anabel Hovig
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
The nine Edmonds Diversity Commission members were originally appointed on October 27, 2015 for
staggered 1-, 2- and 3-year terms. As of 6/7/17 Position 6 became available for the remainder of a term
that runs until December 31, 2017 upon the resignation of Commissioner Mario Brown. The recent,
previous opening of Position 7 was advertised via local media, and previous applicants were also
notified. Six new applications were received and two applicants from previous recruitments wished to
continue to be considered. Three applicants were interviewed by the Commission at a special meeting
on May 31, 2017. One applicant, Sarah Mixson, was appointed to Position 7 and confirmed by City
Council on 6/13/17. Pursuant to ECC 10.65.020(B), new appointments to the Diversity Commission shall
be made by the seated Commissioners, subject to confirmation by the City Council. In addition, pursuant
to recently approved amendments to Chapter 10.65, the Diversity Commission is allowed to appoint
from a pool of applicants/interviewees within the previous three months to fill a new position opening.
Staff Recommendation
Approve appointment of Anabel Hovig to the Diversity Commission to Position 6 of the Edmonds
Diversity Commission for the remainder of a term scheduled to expire 12/31/17.
Narrative
Of the applications received by the City for consideration in the past three months, three applicants
were interviewed by the Diversity Commissioners on 5/31/17: Sarah Mixson, Anabel Hovig, and Kelsey
Foster. The Commission voted on 5/31/17 to appoint Sarah Mixson to Position 7 for the remainder of a
term scheduled to expire 12/31/18. In a Special Meeting on 6/21/17 the Commission voted to appoint
Anabel Hovig to Position 6 for the remainder of a term scheduled to expire 12/31/17. At its Special
Meeting of 6/27/17 the City Council interviewed Ms. Hovig and forwarded approval of her appointment
to the 6/27/17 Regular Council Meeting Consent Agenda for approval.
Attachments:
Red acted_Anabel_Hovig_app_Redacted
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4.6
City Council Agenda Item
Meeting Date: 06/27/2017
Council Legislative/Executive Assistant Contract Extension to August 31, 2017
Staff Lead: Tom Mesaros
Department: City Council
Preparer: Scott Passey
Background/History
The City Council had previously approved a thirty day extension of this contract to June 30, 2017. The
request is now to extend this contract an additional two months through August 31, 2017. The only
change to the original contract is this time extension.
Staff Recommendation
N/A
Narrative
N/A
Attachments:
Pierce -Employment Agreement - Legislative. Executive Assistant to City Council 5.8.17 draft
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5.1
City Council Agenda Item
Meeting Date: 06/27/2017
Resolution Regarding Environmental Goals Established in the Paris Accord (5 min.)
Staff Lead: Dave Tietzel, Diane Buckshnis, Andrew Pierce
Department: City Council
Preparer: Andrew Pierce
Background/History
On June 6, 2017, Mayor Dave Earling signed the Mayors National Climate Action Agenda, emphasizing
the commitment by Edmonds and over 200 other U.S. cities to strengthen local efforts for reducing
greenhouse gas emissions and supporting efforts for binding federal and global -level policy making.
The Edmonds City Council continues to be committed to working with the administration and citizens of
Edmonds to reinforce local efforts to protect and improve our local environment and stands with the
mayor and citizens of Edmonds on this issue.
Staff Recommendation
Approve Resolution XXX: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS
COMMITTING TO ACHIEVE OR EXCEED AT THE LOCAL LEVEL THE ENVIRONMENTAL GOALS
ESTABLISHED IN THE PARIS ACCORD."
Global climate change is a reality and represents an ever-increasing threat to the health and well-being
of citizens of Edmonds and beyond. Climate change -primarily in the form of atmospheric warming
caused by an increase in the level of greenhouse gasses -is estimated by the World Health Organization
to be directly responsible for approximately 150,000 deaths per year globally --a number that is expected
to increase as our planet continues to warm due to rising levels of greenhouse gas emissions. The City
of Edmonds has taken strong actions to locally address the causes of climate change by reducing use of
fossil fuels through substituting renewable energy resources supplied to public buildings, improvement
of energy efficiency of public buildings, establishment of strong codes for the design and construction of
new and remodeled buildings to meet green building standards, support of the Safe Energy Leadership
Alliance ("SELA"), opposition to transport of crude oil by rail, etc. By this resolution, the Edmonds City
Council states its commitment and continued dedication to local policies that will arrest the rate of
human -caused environmental pollution in our city and contribute directly to the environmental
protection goals outlined in the Paris Climate Accord.
Attachments:
WHO _ Environment and health in developing countries
Council environment resolution
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5.2
City Council Agenda Item
Meeting Date: 06/27/2017
Amendment to the Council Legislative/Executive Assistant Job Description (10 min.)
Staff Lead: Tom Mesaros
Department: City Council
Preparer: Scott Passey
Background/History
In recent follow up discussions with Andrew Pierce, the Legislative/Executive Assistant to City Council, it
became apparent that one item for his responsibilities was missing from the position description for this
position. Please see the attached position description and the red highlighted addition.
Staff Recommendation
N/A
Narrative
N/A
Attachments:
Legislative Assistant. Executive Assistant - Scope of work (2)
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7.1
City Council Agenda Item
Meeting Date: 06/27/2017
Report of final construction costs for the Citywide CIPP Sewer Rehabilitation Project -- Hwy 99 Pipe
Rehabilitation Phase (10 minutes)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On February 16, 2016, Council awarded the contract for the Citywide CIPP Sewer Rehabilitation --
Project Hwy 99 Pipe Rehabilitation Phase to Shoreline Construction in the amount of $108,740.
Staff Recommendation
Forward the item to the consent agenda for project acceptance at the July 11, 2017 City Council
meeting.
Narrative
During the course of the project, one change order amounting to a net change of $5,692 was written
against the contract. This change order allowed the rechanneling of a manhole to better direct flow,
adjusted contract line item total to reflect actual quantities utilized in the project, and provided an
additional sales tax payment to bring the total tax paid to 10.3% from 9.8%, as required effective April 1,
2017.
Construction was completed on time and 5.2% over original contract. Final contract price was
$114,432.
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7.2
City Council Agenda Item
Meeting Date: 06/27/2017
Presentation of a Supplemental Agreement with David Evans & Associates for the 76th Ave & 212th St.
Intersection Improvements Project (10 minutes)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On November 29, 2016, Council authorized the Mayor to sign Supplemental Agreement #8 with David
Evans & Associates for the 76th Ave. W @ 212th St. SW Intersection Improvement project.
Staff Recommendation
Forward this item to the July 11, 2017, consent agenda for approval.
Narrative
Construction on the 76th Ave and 2121h St Intersection Project began in April and is scheduled to be
completed by the end of the year. Since the start of the construction phase, David Evans & Associates
has been involved in responding to Request for Information (RFI's) from the contractor, providing plan
clarifications, and reviewing Contractor material submittals. The City has asked the consultant to
perform additional work that was not anticipated at the beginning of construction. The additional work
includes: (1) performing calculations to determine survey elevations for vaults to be installed with the
joint utility trench; (2) providing a revised plan/profile for the new watermain on 761h Ave; and (3)
providing revised plans for the joint utility trench to reduce the trench width and associated costs.
The supplemental agreement will provide an additional budget of $40,000 for construction support
services, plus $10,000 in management reserve. The completion date is also being extended from
December 31, 2017 to June 30, 2018, to allow enough time to work with the consultant to close-out the
project. The additional fee will be paid by the grants and utility funding budgeted for this project.
Attachments:
David Evans & Associates Supplement
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7.3
City Council Agenda Item
Meeting Date: 06/27/2017
Carnegie Library Building Lease Addendum (10 min.)
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
The City of Edmonds has held a Lease Agreement with the Edmonds -South Snohomish County Historical
Society, Inc. for the premises at the Carnegie Library located at 118 5th Ave N, Edmonds since 1976 for
historical purposes and as a public museum.
Staff Recommendation
Staff recommends the Lease Addendum be approved as to form & content after review by the City's
legal department. From the Lease Addendum, "The City Council & the City of Edmonds have determined
it is in the best interests of the public to renew the Lease for an additional five years adding a provision
allowing the Lessee to revisit the matter of the length of guaranteed occupancy or other grant funding
related qualifiers at any time during the period agreed upon."
Narrative
This Lease Addendum extends the Lease as written with minimal changes to content. First, allowing the
amendment of term from 2017 to 2022 with an optional extension. Second, clarifying exclusivity of use
to aid grant funding. The Lessee remains in operation of the museum on the premises for its intended
purpose and continues the current agreements for rent, operating costs, insurance coverage, and
maintenance costs.
Attachments:
Draft Museum Lease Addendum - 2017
S. Sno. Co. Historical Society Lease 1976
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7.4
City Council Agenda Item
Meeting Date: 06/27/2017
Resolution of Intent to Designate Highway 99 Subarea as a Residential Targeted Area (10 min)
Staff Lead: Patrick Doherty
Department: Economic Development
Preparer: Scott Passey
Background
In an effort to spur investment and redevelopment in slow -to -develop urban centers statewide and in
fulfillment of Growth Management Act objectives, in 1995 the State Legislature inaugurated the
Multifamily Property Tax Exemption (MFTE) Program by passing enabling legislation contained in RCW
84.14. This enabling legislation provides the authority and process for individual jurisdictions to
implement the MFTE program in their communities. In short, the MFTE provides an incentive to
developers to invest in "residential targeted areas" - areas designated by cities through their GMA-
compliant comprehensive planning and subarea planning processes to receive greater density of
multifamily and commercial development.
Often called "urban centers" or "urban villages," these areas are intended to become walkable, amenity -
rich, transit -supportive, mixed -use communities where future growth in housing and employment can
be readily accommodated. Unfortunately, in many cities the transformation from current conditions to
the intended "urban village" is often slow and fraught with challenges. Be they competition with higher -
rent locales that attract developers, or the inherent complications of urban redevelopment (unwilling
property sellers, need to accumulate multiple parcels, existing long-term leases, etc.), in many cities
these factors can stall for years or decades the transformation to such planned -for "urban villages."
The MFTE incentive is one small tool that can help provide incentives in these areas to help counteract
some of these challenges for developers and investors, thereby encouraging them to develop
multifamily and mixed -use projects in these areas. Per State law, the MFTE is applicable to projects
containing at least four dwelling units and provides for an exemption from property tax valuation of the
improvement value of the residential portion of the development. Property taxes continue to be
assessed and collected on the improvement value of the nonresidential (e.g. commercial) component of
the project and the increased land value. State law allows for the exemption pursuant to two options:
The standard exemption period is for 8 years. A longer exemption period of up to 12 years is provided
for projects that include at least 20% of the dwelling units as affordable to rent or buy for low- and
moderate -income households. (Low-income households have incomes no greater than 80% of the area
median income, while moderate -income households have incomes no greater than 115% of the area
median income.)
In August 2016 the City Council designated the Westgate Mixed Use Zone as a Residential Targeted Area
for the purposes of implementing the MFTE in that area. Subsequently in October 2016 the City Council
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7.4
approved the addition of a new Chapter 3.38, entitled "Multi -Family Housing Tax Exemption" to the
Edmonds City Code which lays out the State -mandated provisions for implementation of the MFTE
program. Those provisions, at Sec. 3.38.040.A, identify the Westgate Mixed Use Zone as the City's sole
residential targeted area. In addition, the City Council chose to provide only the 12-year exemption
option that requires the provision of at least 20% of the dwelling units as affordable to rent or buy for
low- and moderate -income households.
Staff Recommendation
Forward to the 7/18/17 regular Council Meeting a recommendation to adopt the Resolution of Intent to
designate the Highway 99 Subarea as Residential Targeted Zone for implementation of Multi -Family Tax
Exemption Program and schedule a public hearing for the regular City Council meeting on August 15,
2016 at 7:OOpm in Council Chambers.
Narrative
Resolution of Intent
The first step towards implementation of the MFTE program in a new "urban center' within Edmonds,
as per RCW 84.14, is for a City Council to pass a Resolution of Intent to designate the intended
"residential targeted area" where additional implementation of the MFTE program will occur. Pursuant
to the pending approval by City Council of the Highway 99 Subarea Plan and related zoning provisions,
expected later this Summer, that Subarea is intended to become an "urban center" whose purpose
includes fostering development of a full range of commercial and residential uses, including market -rate
and affordable housing in stand-alone and mixed -use developments. Nevertheless, even with pending
approval of the new Subarea Plan, residential development in the Highway 99 Corridor will be more
likely to occur if the MFTE Program is implemented as an incentive to developers to consider the
Highway 99 Subarea, especially given that dozens of other locations in the region and state provide this
incentive.
For these reasons, the current proposal is to designate the Highway 99 Subarea as a "residential
targeted area" in order to implement the MFTE program there. In order to do so, the City Council must
first pass the attached Resolution of Intent to designate the Highway 99 Subarea as a "residential
targeted area" and set a public hearing at its regular meeting on August 15, 2016. Upon conclusion of
the public hearing and in consideration of any public testimony, the City Council may then pass a
Resolution designating the Highway 99 Subarea as a "residential targeted area." In addition, as a
companion piece, City staff will develop the corresponding minor amendment to ECC Chapter 3.38 that
will add the Highway 99 Subarea to the list of "residential targeted areas" in the City of Edmonds and
submit for Council approval at that time.
Attachments:
DRAFT RESO OF INTENT MFTE - HWY 99
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7.5
City Council Agenda Item
Meeting Date: 06/27/2017
Proposed Noise Ordinance (15 min.)
Staff Lead: Phil Williams
Department: Engineering
Preparer: Megan Luttrell
Background/History
On June 13, 2017, staff presented this item to the Parks, Planning and Public Works Committee and it
was forwarded for further discussion at the June 20th Council meeting.
On June 20, 2017, Council directed staff to update the code language regarding the proposed noise
exemption for City construction to clarify that the granting of such exemptions employ a process similar
to the "balanced factor" approach utilized in the Code section governing variances.
Staff Recommendation
Approve the proposed changes and place the item on the July 11, 2017 City Council meeting for
approval.
Narrative
Attached are proposed code changes to Chapter 5.30, "Noise Abatement and Control" related to
exemptions for sounds created by City construction projects. The new provisions in section
5.30.100, "Exemptions", has been further amended to specify that City construction work will
be subject to an exemption process similar to that used in the variance process.
Staff have also drafted a Public Works Policy detailing the criteria and method for the granting
of a noise exemption, and have also produced a sample Exemption Application as guidance on
what a successful application would look like.
Attachments:
Draft Version noise code revisions
Redlined Version of noise code revisions
Example Exemption Application
Public Works Night Work Policy
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8.1
City Council Agenda Item
Meeting Date: 06/27/2017
Resolution of Intent to Designate Highway 99 Subarea as a Residential Targeted Area (10 min)
Staff Lead: Patrick Doherty
Department: Economic Development
Preparer: Patrick Doherty
Background
In an effort to spur investment and redevelopment in slow -to -develop urban centers statewide and in
fulfillment of Growth Management Act objectives, in 1995 the State Legislature inaugurated the
Multifamily Property Tax Exemption (MFTE) Program by passing enabling legislation contained in RCW
84.14. This enabling legislation provides the authority and process for individual jurisdictions to
implement the MFTE program in their communities. In short, the MFTE provides an incentive to
developers to invest in "residential targeted areas" - areas designated by cities through their GMA-
compliant comprehensive planning and subarea planning processes to receive greater density of
multifamily and commercial development.
Often called "urban centers" or "urban villages," these areas are intended to become walkable, amenity -
rich, transit -supportive, mixed -use communities where future growth in housing and employment can
be readily accommodated. Unfortunately, in many cities the transformation from current conditions to
the intended "urban village" is often slow and fraught with challenges. Be they competition with higher -
rent locales that attract developers, or the inherent complications of urban redevelopment (unwilling
property sellers, need to accumulate multiple parcels, existing long-term leases, etc.), in many cities
these factors can stall for years or decades the transformation to such planned -for "urban villages."
The MFTE incentive is one small tool that can help provide incentives in these areas to help counteract
some of these challenges for developers and investors, thereby encouraging them to develop
multifamily and mixed -use projects in these areas. Per State law, the MFTE is applicable to projects
containing at least four dwelling units and provides for an exemption from property tax valuation of the
improvement value of the residential portion of the development. Property taxes continue to be
assessed and collected on the improvement value of the nonresidential (e.g. commercial) component of
the project and the increased land value. State law allows for the exemption pursuant to two options:
The standard exemption period is for 8 years. A longer exemption period of up to 12 years is provided
for projects that include at least 20% of the dwelling units as affordable to rent or buy for low- and
moderate -income households. (Low-income households have incomes no greater than 80% of the area
median income, while moderate -income households have incomes no greater than 115% of the area
median income.)
In August 2016 the City Council designated the Westgate Mixed Use Zone as a Residential Targeted Area
for the purposes of implementing the MFTE in that area. Subsequently in October 2016 the City Council
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8.1
approved the addition of a new Chapter 3.38, entitled "Multi -Family Housing Tax Exemption" to the
Edmonds City Code which lays out the State -mandated provisions for implementation of the MFTE
program. Those provisions, at Sec. 3.38.040.A, identify the Westgate Mixed Use Zone as the City's sole
residential targeted area. In addition, the City Council chose to provide only the 12-year exemption
option that requires the provision of at least 20% of the dwelling units as affordable to rent or buy for
low- and moderate -income households.
Staff Recommendation
Forward to the 7/18/17 regular Council Meeting a recommendation to adopt the Resolution of Intent to
designate the Highway 99 Subarea as Residential Targeted Zone for implementation of Multi -Family Tax
Exemption Program and schedule a public hearing for the regular City Council meeting on August 15,
2016 at 7:OOpm in Council Chambers.
Narrative
Resolution of Intent
The first step towards implementation of the MFTE program in a new "urban center' within Edmonds,
as per RCW 84.14, is for a City Council to pass a Resolution of Intent to designate the intended
"residential targeted area" where additional implementation of the MFTE program will occur. Pursuant
to the pending approval by City Council of the Highway 99 Subarea Plan and related zoning provisions,
expected later this Summer, that Subarea is intended to become an "urban center" whose purpose
includes fostering development of a full range of commercial and residential uses, including market -rate
and affordable housing in stand-alone and mixed -use developments. Nevertheless, even with pending
approval of the new Subarea Plan, residential development in the Highway 99 Corridor will be more
likely to occur if the MFTE Program is implemented as an incentive to developers to consider the
Highway 99 Subarea, especially given that dozens of other locations in the region and state provide this
incentive.
For these reasons, the current proposal is to designate the Highway 99 Subarea as a "residential
targeted area" in order to implement the MFTE program there. In order to do so, the City Council must
first pass the attached Resolution of Intent to designate the Highway 99 Subarea as a "residential
targeted area" and set a public hearing at its regular meeting on August 15, 2016. Upon conclusion of
the public hearing and in consideration of any public testimony, the City Council may then pass a
Resolution designating the Highway 99 Subarea as a "residential targeted area." In addition, as a
companion piece, City staff will develop the corresponding minor amendment to ECC Chapter 3.38 that
will add the Highway 99 Subarea to the list of "residential targeted areas" in the City of Edmonds and
submit for Council approval at that time.
Attachments:
DRAFT RESO OF INTENT MFTE - HWY 99
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8.2
City Council Agenda Item
Meeting Date: 06/27/2017
April Monthly Financial Report (15 min.)
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
<Type or insert Info here>
Staff Recommendation
No action needed; informational only.
Narrative
April Monthly Financial Report
Attachments:
April Monthly Budgetary Financial Report
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