2016-02-02 City Council - Full Agenda-1075AGENDA
CITY OF EDMONDS
TRANSPORTATION BENEFIT DISTRICT BOARD
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
FEBRUARY 2, 2016
6:30 P.M. - CALL TO ORDER / FLAG SALUTE
1. Roll Call
2. Approval of Agenda
3. Approval of Consent Agenda Items
A. AM-8289 Approval of Transportation Benefit District Minutes of August 18, 2015
4. (5 Minutes) Election of Transportation Benefit District Board President and Vice President for 2016.
AM-8306
5. Audience Comments (3 minute limit per person)
6. (15 Minutes) 2015 Annual Report per RCW 36.73.160(2)
AM-8313
7. (10 Minutes) Board Comments
ADJOURN
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AM-8289
Transportation Benefit District Board
Meeting Date:
Time:
Submitted By:
Department:
Tyne:
02/02/2016
Scott Passey
City Clerk's Office
Action
Information
Subject Title
Approval of Transportation Benefit District Minutes of August 18, 2015
Recommendation
Review and approve draft TBD minutes.
Previous TBD Action
N/A
Narrative
Attachment:Draft TBD minutes.
Attachment 1 - 081815 Draft TBD Minutes
Form Started By: Scott Passey
Final Approval Date: 01/26/2016
Attachments
Form Review
Started On: 01/26/2016 10:02 AM
3. A.
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CITY OF EDMONDS
TRANSPORTATION BENEFIT DISTRICT BOARD
DRAFT MINUTES
August 18, 2015
The Edmonds Transportation Benefit District meeting was called to order at 6:30 p.m. by Board President
Fraley-Monillas in the Council Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened
with the flag salute.
OFFICIALS PRESENT
Adrienne Fraley-Monillas, Board President
Kristiana Johnson, Board Vice President
Michael Nelson, Board Member
Lora Petso, Board Member
Joan Bloom, Board Member
Diane Buckshnis, Board Member
Tom Mesaros, Board Member (arrived 6:40 p.m.)
1. ROLL CALL
STAFF PRESENT
Phil Williams, Public Works Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All Board Members were present with the exception of Board
Member Mesaros.
2. APPROVAL OF AGENDA
BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD VICE PRESIDENT
JOHNSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY. (Board Member Mesaros was not present for the vote.)
3. APPROVAL OF TRANSPORTATION BENEFIT DISTRICT MINUTES OF FEBRUARY 3, 2015
BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD VICE PRESIDENT
JOHNSON, TO APPROVE THE TRANSPORTATION BENEFIT DISTRICT MINUTES OF
FEBRUARY 3, 2015. MOTION CARRIED (5-0-1), BOARD MEMBER NELSON ABSTAINED.
(Board Member Mesaros was not present for the vote.)
4. AUDIENCE COMMENTS
Al Rutledge, Edmonds, referred to recent increases in gas tax and recommended the Edmonds TBD
remain as it is.
Roger Hertrich, Edmonds, suggested if the TBD increased its rates that funds be dedicated to chip seal.
He pointed out after doing chip seal projects last year, Public Works is not planning any chip seal projects
this year.
Edmonds TBD Board Draft Minutes
August 18, 2015
Page 1
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5. PRESENTATION OF THE SEMI-ANNUAL UPDATE FOR THE EDMONDS
TRANSPORTATION BENEFIT DISTRICT
Public Works Director Phil Williams presented the 2015 year-to-date review:
• Edmonds City Council forms TBD on November 18, 2008
• TBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009
• TBD successfully completed WSAO accountability audit in June for the fiscal period between
January 2012 and December 2014
• 2014 audited results: $623,111 revenue, $595,176 expenses
o $27,935 transferred to Fund 111 — Street Maintenance Fund
• January to June 2015 TBD expenditures equal $367,211.
• A total of $339,276 in vehicle fees was collected from Edmonds residents during the January 1,
2015, to June 30, 2015, period.
• TBD revenues currently at 52.2% of annual budget expectations. First half vehicle fee receipts
typically trend slightly higher than second half receipts.
• An excess of $110,795 was transferred to Street Fund 111 (Street Maintenance) for expenditure
in the second half of 2014. TBD eligible activities are generally expended more heavily during
summer season.
Mr. Williams described the 2015 paving program:
• Total Funds - $1,704,000
0 2015 New appropriation - $1.25MM (DP33)
■ $550,000 General Fund
■ $700,000 REET 2
0 2014 Pavement project carry-over - $194,000 (approved 2/17/15)
■ $120,000 General Fund
■ $62,000 REET 2
■ $12,000 REET 1
0 220th Street local match for Federal grant - $260,000
■ Approved by Council 5/5/2015
• Projects:
0 76th Ave W (173rd — Haines Wharf)
0 76th Ave W (Haines Wharf — County Park) 96th Ave W (220th — Walnut)
0 220th St. SW (76th — Mountlake Terrace Line) 106th Ave W (229th — Robin Hood Drive
Robin Hood Drive (106th — 104th)
0 104th (Hickman Park to Robin Hood) Driftwood (Spot Repair)
o Meadowdale Beach (76th — 7035 Meadowdale Beach)
o N. Meadowdale Rd. (76th — 16217 N. Meadowdale)
Mr. Williams reviewed other TBD issues:
The 2015 Legislature passed two bills relating to TBDs
o Added an additional $20 to the authorized local license fee option
o Created the opportunity to fold the operation and governance of the TBD into the existing
City government system
Discussion of these items will be scheduled at a later date after additional research and planning
can be completed
Mr. Williams provided photographs of asphalt repair and paving (currently not eligible for reimbursement
from TBD revenues), signal maintenance and programming, and graffiti removal.
Edmonds TBD Board Draft Minutes
August 18, 2015
Page 2
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Board Member Petso inquired about chip sealing. Mr. Williams said no chip seal projects were
recommended this year as there were no obvious candidates and staff wanted to evaluate the three chip
seal projects done last year. The most successful of the three were the two that were fog sealed (darker
colored). He described fog sealing: chips are laid, rolled, and sprayed with asphaltic tack. That process
which holds the chips much better was used on 2nd Avenue and on 73rd Place NW; 72nd which was not fog
sealed has lost more chips. With $8,000410,000 of the above funds, staff plans to notify the neighbors of
the intent to fog seal 72nd as well.
Board Member Petso recognized all the roads cannot be addressed at one, noting this year's projects
address some seriously lousy roads. She wanted to ensure staff was aware of the condition of Dayton
between 5t' and 6th. Mr. Williams answered yes, and explained some very interim repairs to fill and pave
over the worst 4-5 grade changes were done in recent weeks. He acknowledged it is not a real repair, just
a bandaid.
Board Member Petso asked about the timing of paving and utility work. Mr. Williams answered the limits
of some projects are adjusted if utility work will be done in the next 24 months. Dayton is a good
example; storm work will be done on Dayton from 5th to 9th. He noted contributions from the Utility
Fund extend the funds for paving.
Board Member Buckshnis commented Seattle does quite a bit of chip seal and recalled they were also
doing slurry seal. Mr. Williams said slurry seal is an option for Edmonds; there may be recommendations
for that next year, assuming there is a street preservation program next year. Staff has investigated
Kirkland's slurry seals; it is typically more compatible with streets in better conditions such as within the
first 5-10 years of wear. He agreed it was very inexpensive on per square yard basis.
Board Member Buckshnis asked difference between slurry seal and chip seal. Mr. Williams answered the
base material in a slurry seal is like coarse sand and flowable asphalt that goes on more like a liquid. Chip
seal requires spraying the road with tack, adding the chips and rolling and then for several weeks picking
up chips that did not stick. Chip seal does seal cracks but results in a fairly coarse, noisy street that will
continue to shed chips over time. Chip seal costs a little more than slurry seal and lasts a little longer
because it is thicker with a more wearable surface; slurry seals are quite thin. Slurry seals would be done
every 5-10 years, chip sealing every 8-12 and full paving every 15-25 years. Board Member Buckshnis
relayed her understanding a slurry seal could only be done on a more maintained roadway. Mr. Williams
commented one of the challenges was the public's perception with the City spending time, money and
resources on a road that looks pretty good and they question why the City is not working on roads that are
in worse condition. Slurry seal requires outreach to ensure the public understands.
Board Member Nelson referred to Mr. Williams' indication that asphalt and paving were not eligible for
reimbursement from TBD revenues based on an ordinance. Mr. Williams explained at the time the TBD
was formed and the fee adopted, it was determined the fee would generate $600,000-$700,000/year. The
decision at that time was to place the revenue in a maintenance fund which was needed at that time
because the General Fund was losing its capability to contribute to the Street Fund for maintenance and it
was not enough to restart a paving preservation program. Therefore the ordinance was drafted to state
TBD funds were not eligible to be used for paving.
Board Member Nelson asked if staff would like to have the option to use TBD funds for paving. Mr.
Williams explained each year staff limits expenses funded by TBD revenue by selecting a list of charging
codes; TBD funds are not sufficient to cover all the Fund I I I expenditures. If additional TBD revenues
became available, the list of eligible charging codes would need to be expanded.
Edmonds TBD Board Draft Minutes
August 18, 2015
Page 3
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Board Member Buckshnis suggested looking into the use of TBD funds for paving, noting the TBD
should fund pavement preservation. If the Council was interested in discussing that, Mr. Williams
suggested the Council also discuss absorbing the TBD into general governmental operations. The
Board/Council could authorize the funds to be used for anything the statute authorizes TBD funds to be
used for.
Board Member Bloom asked for a list of things the statue allows TBD funds to be used for. Mr. Williams
said anything the Street Department does via the 111 Fund such as vegetation control, sidewalk
maintenance and replacement, curb and gutter, anything related to pavement surface such as crack
sealing, pothole repairs, point repairs, street lights, street light power bills, tree trimming in the right-of-
way, response to storms. He summarized anything that occurs in the right-of-way is likely eligible.
6. BOARD COMMENTS
Board Vice President Johnson looked forward to a more thorough discussion regarding transportation
financing in future months.
Board Member Nelson said Mr. Williams' report was very enlightening and he too looked forward to a
future discussion regarding transportation financing.
Board Member Mesaros apologized for arriving late, remarking it was due to traffic delays. His usual 45
minute trip from downtown Seattle took 90 minutes today. He said one of municipal government's roles
is providing safe and quality transportation. He was glad to see the City was trying its best to do that and
utilizing its resources accordingly.
7. ADJOURN
With no further business, the TBD Board meeting was adjourned at 6:55 p.m.
Edmonds TBD Board Draft Minutes
August 18, 2015
Page 4
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AM-8306 4
Transportation Benefit District Board
Meeting Date: 02/02/2016
Time: 5 Minutes
Submitted By: Scott Passey
Department: City Clerk's Office
Tyne:
Information
Subject Title
Election of Transportation Benefit District Board President and Vice President for 2016.
Recommendation
Elect a TBD President and Vice President to serve in 2016.
Previous TBD Action
N/A
Narrative
Each year the TBD Board shall elect a President and Vice President to preside at TBD Board meetings.
Form Review
Fonn Started By: Scott Passey Started On: 01/27/2016 04:05 PM
Final Approval Date: 01/27/2016
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AM-8313
Transportation Benefit District Board
Meeting Date: 02/02/2016
Time: 15 Minutes
Submitted For: Phil Williams
Department: Public Works
Type: Information
Subject Title
2015 Annual Report per RCW 36.73.160(2)
Recommendation
N/A
Previous TBD Action
N/A
Submitted By: Scott Passcy
Information
Narrative
The City of Edmonds is publishing the results of its Transportation Benefit District (TBD) operations for the calendar year
2015. The TBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in
accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of
Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2).
In 2015 the TBD received a total of $687,421 in revenue from local license fees on vehicles registered within the jurisdictional
limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the
street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole
repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk painting, and traffic
signal maintenance and repair. The City expended a total of $715,536 towards these activities in 2015. Please see attached
Fund Balance Sheet for additional information.
Attachments
Attachment 1 - TBD Fund Balance Sheet
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 01/28/2016 03:10 PM
Form Started By: Scott Passey Started On: 01/28/2016 03:05 PM
Final Approval Date: 01/28/2016
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Schedule of Revenues, Expenditures and
Changes in Fund Balance
Transportation Benefit District
January 1, 2015 through December 31, 2015
(Unaudited Cash Basis)
Revenues
$20 Vehicle Registration Fee
Total Revenues
Expenditures
Professional Services
Insurance
Road Maintenance (includes repairs, patching, crack sealing)
Labor & Benefits
Supplies
Traffic Control
Labor & Benefits
Supplies
Vehicle Charges
Excess Transferred to Street Fund
Total Expenditures
Net Change in Fund Balances
Fund Balances - Beginning
Fund Balances - Ending
$ 687,421
687,421
3,828
2,500
143,680
23,533
220,212
103,387
135,118
83,097
715,356
(27,935)
27,935
n
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