2016-03-22 City Council - Full Agenda-1623h °F �UMG� AGENDA
EDMONDS CITY COUNCIL
Council Chambers
250 5th Ave North, Edmonds, WA 98020
March 22, 2016
7:00 PM - CALL TO ORDER/FLAG SALUTE
1. (0 min.) Roll Call
2. (5 min.) Approval of the Agenda
3. (5 min.) Approval of Consent Agenda Items
1. (0 min.) Approval of Council Retreat Minutes of March 4-5, 2016
2. (0 min.) Approval of Council Meeting Minutes of March 15, 2016
3. (0 min.) Approval of claim, payroll and benefit direct deposit, checks and wire payments
4. (0 min.) Acknowledge Receipt of Claim for Damages from Alexandre C. and Katy B. Araujo ($400.00).
4. (0 min.) Presentations/Reports
1. (30 min.) 2015 Annual Report - Snohomish County Fire District One
5. Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings.
(0 min.) *Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
6. Study Items
1. (5 min.) Review of Funding Agreement for the 2016 Health & Fitness Expo
2. (10 min.) Presentation of a Professional Services Agreement with BHC Consultants for the Dayton St.
Utility Replacement Project (3rd to 9th Ave)
3. (10 min.) 2015 Sanitary Sewer Replacement Project Closeout
4. (10 min.) Presentation of a Professional Services Supplemental Agreement with Murray Smith &
Associates, Inc. for the Five Corners Reservoir Recoating Project
5. (10 min.) Presentation for award of the construction contract to the apparent low bidder for the
Citywide CIPP Sewer Rehabilitation Project, subject to a successful bid evaluation.
6. (10 min.) Presentation of Bid Results for the 191st Street SW and 216th St. Drainage Improvements
Project
7. (10 min.) Presentation of Pedestrian Access Easements for placement of two pedestrian curb ramp at
21900 Highway 99
8. (15 min.) Downtown Public Restroom and Supplemental Budget Authority
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9. (15 min.) Budget Authorization for Federal Lobbyist/Strategist Services
7. (15 min.) Reports on Outside Boards and Committees
8. (5 min.) Mayor's Comments
9. (15 min.) Council Comments
10. Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i).
11. Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
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3.1
City Council
Meeting Date: 03/22/2016
Approval of Council Retreat Minutes of March 4-5, 2016
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Previous Council Action
Recommendation
Staff recommends that Council review the draft minutes and approve them on the Consent Agenda.
Recommended Motion
Attachments:
03-04-16 Draft Council Meeting Minutes
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3.1.A
EDMONDS CITY COUNCIL RETREAT
DRAFT MINUTES
March 4 - 5, 2016
The Edmonds City Council retreat was called to order at 8:30 a.m. on Friday, March 13, 2015 by Council
President Johnson in the Library Plaza Room, 650 Main Street, Edmonds, Washington.
ELECTED OFFICIALS PRESENT
Friday, March 4
Dave Earling, Mayor
Kristiana Johnson, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember (arrived
at 11:10 a.m.)
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
PUBLIC PRESENT
Friday, March 4
Bruce Witenberg
Alex Witenberg
Darrol Haug
Al Rutledge
CONTINENTAL BREAKFAST
FLAG SALUTE
Council President Johnson led the flag salute.
APPROVE AGENDA
STAFF PRESENT
Friday, March 4
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Carolyn LaFave, Executive Assistant
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Sandy Chase, Senior Executive Council Asst.
Jeannie Dines, Recorder
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE AGENDA. MOTION CARRIED UNANIMOUSLY.
QUESTIONS TO CONSIDER DURING THE DAY
1. Should we continue to take notes in executive session?
2. Should we continue to have land use appeals at the City Council?
3. What is the appropriate level of detail for City Council minutes?
ICE BREAKER
Attendees broke into groups of three and identified seven things they have in common. Each group read the
things have in common.
Edmonds City Council Retreat Draft Minutes
March 4-5, 2016
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PRESENTATION BY ANN BENNETT, WCIA EXECUTIVE DIRECTOR: COUNCIL DOS AND DON'TS
Ann Bennett, Executive Director, WCIA, described her background and WCIA:
• Pool of municipalities that self -insures against risk
• 162 member cities
• Self -insure first $4 million and have coverage up to $20 million
• Help municipalities reduce risk overall
• Common exposures include land use, personnel, defamation, negligent misrepresentation
Councilmembers have absolute immunity when acting in a legislative role. She described common Council
liability exposures and aspects of each:
• Land use
o Quasi judicial, acting as judge, need be fair and impartial
o Appearance of Fairness Doctrine, appear to be fair to a reasonable person
o Majority of WCIA membership have quasi-judicial hearings go to Hearing Examiner.
o Be careful about inserting self into land use
• Personnel
o Councilmembers must stay within legislative role (set policy and budget), everything else related to
personnel is purview of Mayor.
o Council held to City's harassment and discrimination policies
• Negligent misrepresentation
o Refer specific questions to staff
• Defamation
o Do not discuss individuals during open session
o Any untruth gives rise to liability
o Discuss concerns with Mayor
• Public Works
o Do not "politically engineer"
o Avoid promises, assurances and inflammatory statements
• Executive Session
o Do not leak executive session information
o An individual does not have right to waive attorney -client privilege
• Email and social media
o Always use City email
o Email cannot be permanently deleted
o Use of personal computer opens it to examination
o Public records laws always changing
o Reaching consensus via email is OPMA violation
o Blogs are slippery slope, keep factual
During her presentation Ms. Bennett provided numerous examples. She responded to Council questions
regarding extensive public records request and notes of executive session.
Council President Johnson declared a brief recess.
Council President Johnson requested staff and Councilmembers respond to the questions listed on the agenda by
the end of the day. As Council responses are a public record and secret balloting is not allowed under the
OPMA, City Attorney Jeff Taraday requested Councilmembers put their names on the sheet. Mayor Earling
advised staff was not required to put their names on the sheet.
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March 4-5, 2016
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JEFF TARADAY, CITY ATTORNEY: ROLES AND RESPONSIBILITIES OF COUNCIL, MAYOR AND STAFF
Mr. Taraday explained his remarks were intended as food for thought in the small group discussion that will
follow. He explained during the past several years there have been occasions when the Council has been
concerned the Mayor is getting involved in Council businesses and vice versa:
• When does one overstep into another's role?
o Legally: Where are the Mayor — Council boundaries set according to Washington law (RCW 35A)
o Best practice: where should the boundaries be set to best serve the interest of the City (regardless of
what the law says) — for further discussion in small groups
o State law does not limit the City Council to 30,000 foot level policy decisions. State legislature
intended City Councils to be more hands on than a corporate board that meets quarterly
He cited duties according to RCW, asking whether those in attendance believed it was the City Council or the
Mayor's responsibility. He also identified the following responsibilities according to RCW 35A:
City Council
Mayor
Define the functions, power and duties of its officers
Power of appointment and removal of all appointive
and employees
officers and employees (subject to confirmation if
required)
Contract and be contracted with
Shall see that all contracts... are faithfully kept and
performed
May adopt and enforce ordinances of all kinds related
Shall have the power to veto ordinances passed
to and regulating its local or municipal affairs
Shall see that all ordinances are faithfully enforced
Mr. Taraday suggested the Council consider:
• Whether to include the Mayor in discussion
o Can tweak Council's adoption of Robert's Rules so that Council meetings are an exchange of ideas,
deliberation of policy, and teamwork and not just the Mayor calling on Councilmembers
• Whether the Council wants to be involved in contracts, quasi-judicial land use decision -making, etc.
o Could reduce the Council's involvement in contracts by increasing the contract amount delegated to
the Mayor
o Cannot do all things state law gives power to do effectively; if City Council did everything the
RCW gives a role to the City Council, Council would be extremely busy.
o Given limited resources (time and staff), consider where get most bang for buck for Council time.
o State law gives the City Council great responsibility. So perhaps the question should not be whose
responsibility is this but who should be tasked with this responsibility to yield the best results for the
City?
• Critical Areas Ordinance
o State law allows Mayor to recommend legislation
o No ordinance adopted unless City Council comfortable with it.
o Council does not have to accept staff s recommendations but should involve staff in drafting
process due to their expertise.
In response to a question from Council President Johnson regarding the Council's decision to be the reviewing
authority in quasi-judicial land use decisions instead of superior court, Mr. Taraday referred to Ms. Bennett's
comments regarding risk in quasi-judicial decision -making. He explained in quasi-judicial decision -making:
• If Council makes the final decision, Council is required to be fair and impartial decision maker
o Difficult when have constituents at City Council meetings particularly if all are on one side of
the issue.
o Cannot always do what those people want, must make decision according to laws.
o If Council yields to public pressure in violation of law, creates potential liability for City
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March 4-5, 2016
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o From risk management standpoint, greater risk when legislators act as judges.
o Council cannot be involved in land use issues because unknown whether they will come to City
Council on appeal
If Hearing Examiner makes final decision on issues, takes City Council out of quasi-judicial decision -
making process
o Less risk to City
o Allows freedom to have contact with proponents and opponents of projects
o If feel Hearing Examiner made a mistake, can direct City Attorney to appeal decision under LUPA
o Staff can create a process whereby City Council provided notice of upcoming hearings at Hearing
Examiner
o Council may have more job satisfaction and less frustration if act as legislator and not judge
o Council has greater discretion when acting legislatively than when acting quasi judicially
o If Council does not like Hearing Examiner's decisions and code needs to be changed, can direct
staff to draft change.
Setting Expectations Exercise:
The Council and Administration broke into two groups and identified a list of things they would like the other
group to do:
Admin
• Use staff as resource
• Make good use of meeting time
• Don't micromanage
• Focus on legislative issues
• Delegate job description below director level to Mayor
• Authorization to go to bid (allow go to bid or have Council approve go to bid and if within amount,
proceed), streamline project delivery process
• Authorize Mayor to approve low/no cost changes
• Let majority decisions stand, don't undermine decision
• Let admin know early on if research is needed on topic
• Respect and trust staff s information/contributions
• Trust staff versus hiring consultant
• Be careful of special interests and biases
• Articulate clear vision for Edmonds
• Be willing to talk to staff outside of open session
• Don't put staff on spot at podium
• Work with staff as a team
City Council
• Make recommendations regarding policies and legislation
• Provide notice of required updates
• No surprises — keep Council in loop
• Faithfully and accurately enforce ordinances
• Incorporate Council recommendations into ordinances
• Connect the dots on very large project
• Available and responsive
• More than one opinion on policy when appropriate (A, B, C)
• Packet complete and consistent
• PowerPoint at least one day beforehand
• Hold in confidence
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March 4-5, 2016
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• Not so many ad hoc meetings
(Councilmember Fraley-Monillas arrived at 11:11 p.m. during the above exercise.)
Council President Johnson advised the Council Executive Assistant will compile and distribute the above lists.
The meeting was recessed for lunch at Anthony's Beach Cafe. Following lunch, while still at Anthony's Beach
Cafe, Councilmembers and staff discussed the following:
BRAINSTORM HOT TOPICS: HOMELESSNESS AND PEDESTRIAN SAFETY
Group: Patrick Doherty, Dave Teitzel, Scott James, Jim Lawless, Kristiana Johnson, Phil Williams, Carolyn
LaFave (note taker)
Homelessness
Problem:
1. Not all convinced the average person in the community knows there is an issue.
2. Do believe there is an issue but that it is not as prevalent or out in the open in Edmonds.
3. For PD the biggest issues are encampments on private property.
4. Possibly more people in Edmonds on the edge/verge of homelessness rather than actually homeless.
5. Expensive housing.
6. PD's experience is that some homelessness is by choice.
7. Homelessness most usually a product of mental health, drug addiction.
8. Living in vehicles... is that considered homeless? People doing this believe their vehicles are their
homes.
9. It was stated that 50% of Scriber Lake HS students are homeless or are couch surfing — these students
are not counted in censuses.
10. If we talk about it, it may create a bigger problem; i.e., by starting to provide services, etc. will the
homeless be drawn here?
Solutions:
1. Young underage mentally ill or drug addicted people need services.
2. Intervene at right point so they don't become homeless.
3. A breakdown in other services contributes to homelessness.
4. What's the impact to the City? Homeless finding shelter in Seattle and spreading to Edmonds, South
Snohomish County.
5. Hard for people to break the cycle once they have legal problems.
6. Underfunding for mental health and drug addiction — to combat we need to get the State to fund... this
is in the Counties Legislative Agenda (WAC).
7. Provide an avenue for homeless to help themselves, i.e., art program (create art and sell).
8. Need to use a combination of tools — provide services (push for better funding of already existing
services), establish limits (don't allow camping in parks, etc.), educate ourselves on services that are
available and get this information out possibly through PW employees who are our eyes on the streets.
Pedestrian Safety
Problem:
1. Lack of awareness of drivers and pedestrians.
2. Some issues are due to engineering.
3. Bicycle safety also part of the problem.
4. Hard to see people at night especially when wearing dark clothing.
5. Need to educate drivers, bicyclists and pedestrians.
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March 4-5, 2016
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6. Jaywalking
Solutions:
1. Free reflectors campaign - similar to water saver program/light bulb program - provide reflectors to
wear when walking or biking.
2. Education program - old "STOP, LOOK, & LISTEN" campaign. Should target motorists, pedestrians,
and bicyclists. Could be in the schools, videos online.
3. Focus on enforcement - stop jaywalkers and warn or ticket - this creates word of mouth.
4. Create well -crafted message and repeat.
5. Better or new signage, i.e., in Australia "LOOK RIGHT" is painted on the street next to curb so if you
are looking at the ground it reminds you to look right for traffic.
6. Possibly use 1% for the Arts or matching grants to fund programs.
Group: Al Compaan, Rob English, Bertrand Hauss, Neil Tibbott, Tom Mesaros, Jeannie Dines (note taker)
Homelessness
Problem:
1. Freelance campers.
2. Squatters in vacant houses.
3. Motor homes in areas where there is no parking for that purpose.
4. Edmonds approach is to keep the homeless on the move.
5. When interested in services, give directions to the homeless.
6. Transients frequenting coffee shops (business owners do not like this, nor do the regular customers).
7. Have seen homeless sleeping in parks in the early morning.
8. 76th and 212t1i NW corner - there are bushes at the corner where transients have been seen.
9. Panhandling at SR 104 / 205.
10. Encampment behind Burlington Coat Factory.
Solutions:
1. Direct the homeless individuals to resources.
2. Affordable housing needed along Hwy 99 - more affordable and more resources. (What is Affordable
Housing Alliance doing?)
3. Jail and hospital are not the best place for the homeless.
4. Work with Pastors interested in addressing this issue.
5. Need coordinated effort between cities, churches and other organizations so homeless individuals do not
bounce around.
6. "Move them along" strategy not working if all cities are doing this.
7. Need regional coordination.
8. Chronic versus emergency temporary homelessness; transitional homeless need temporary housing.
Pedestrian Safety
Problem:
1. Visibility is an issue at night / street lighting.
2. Narrow sidewalks / shrubbery encroaching.
3. Speeding particularly on Olympic View Drive between Talbot and 1961h
4. Sidewalks next to fast traffic on SR 104 are a concern.
5. Ferry unloading at waterfront - a lot of pedestrian activity.
6. Not enough ADA curb ramps.
7. Two fatalities last two years.
8. Opportunity for enhancement.
9. Public education needed.
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10. Driver and pedestrian inattention.
Solutions:
1. Public education for seniors.
2. Public education for organizations in the city.
3. Sell reflective wrist bands at Saturday Market.
4. Get donation of reflective items from Community Transit.
5. Identify high pedestrian corridors and install street lights.
6. Education at elementary schools; partner with PTA with parents assisting with crossing areas near
schools.
7. Grants for bicycle safety education at schools; bike helmets.
8. Recreation zones for high intensity bike/pedestrian/vehicle traffic areas.
9. Recreation corridor/loop around city with reflective material on street so everyone is aware they are
entering a zone. (Suggested Olympic View Drive, 88d', 92"d between Main / Sherwood Elementary.)
10. Signage and rumble strips before crosswalks.
Group: Dave Earling, Diane Buckshnis, Adrienne Fraley-Monillas, Mike Nelson, Carrie Hite, Shane Hope,
Sandy Chase (note taker)
Homelessness
Problem:
1. Homelessness exists in the community.
2. Some people prefer to be homeless; it is the right of the individual; look at alternatives.
3. Homelessness exists because of what has occurred in a person's life. We as a city have to figure out a
way to get homeless individuals off the streets. It affects our neighborhoods.
4. Gentleman who comes into the Anderson Center regularly; uses shower and stays for hours; fee for
showering has been waived.
5. Homelessness is not likely seen in Edmonds as it may be hidden.
6. Youth homelessness is hidden.
7. Mental illness is a factor.
8. Drugs and alcohol are factors.
9. Homelessness is focused along Hwy 99 in Edmonds.
10. Encampments generally along Hwy 99; transients from different cities.
11. Panhandling on SR 104.
Solutions:
1. Mayor's committee (including Councilmembers) is engaging this issue. A meeting has been held with
local pastors/churches to discuss this issue and use community resources.
2. Senior Center offers a cold weather shelter.
3. Need to address youth, mentally ill and chronically alcoholic.
4. Find place to park a vehicle in the evenings for folks living out of their cars.
5. Cold weather shelters.
6. Community solutions such as churches; then regionalize the issue by entering into a coalition with
neighboring cities.
7. Police give out cards that provide information for services.
8. Police deliver folks to a shelter.
9. Look at what other cities have done.
10. Pull our resources together on a regional level.
11. Substance abuse help.
12. Multiple aspects to address; not just homelessness but drug/alcohol/mental illness.
13. Get away from the idea that we can cure homelessness in totality, but make progress.
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March 4-5, 2016
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Pedestrian Safety
Problem:
1. Pedestrians are not paying attention (on phones, texting, distracted).
2. Speed.
3. Lack of visible police presence.
4. Visibility related to stepping into the street / crosswalks.
5. Lack of safe places to walk or cross.
6. Most neighborhoods do not have sidewalks.
7. Tree roots causing buckling on sidewalks.
Solutions:
1. Many cities are tackling this issue.
2. Education component combined with increased enforcement.
3. Engineering component (signage).
4. Utilize different methods of slowing people down.
5. Flag program is helpful
6. Clothing (wearing black at night crossing the street is dangerous).
Council and staff proceed to the Senior Center for the following presentation:
FARRELL FLEMING, SENIOR CENTER DIRECTOR: PRESENTATION ON COMMUNITY CENTER PLANS
Mr. Fleming provided the following:
• Vision — To build a world class regional facility with a holistic model program that maximizes the full
potential of participants of every age - connecting and strengthening our community
• History:
1967: Senior Center begins offering programs on site.
1971: HUD recognizes the Center as a national model for its multi —purpose approach.
1972: Center acquires $300K HUD grant to purchase land. City provides $100K match.
1973: City acquires present waterfront property (2 buildings) for purpose of senior center.
1998: Mayor's study of options for renewing senior center. Fundraising study.
2007: Structural Study finds it would be cost prohibitive to retrofit existing bldg. ($3M+).
2013: City's Strategic Action Plan calls for long term solution for updating Senior Center and
designates Senior Center as Lead with Parks & Rec Dept.
2014: City of Edmonds endorses (via resolution) ESC to demolish existing bldg. and construct
community center.
2015: City & Center agree on ground lease terms, sign option to lease. Initial WA State $1.25M grant,
Rick Steves $.5M donation
• Goals:
1. Construct a new state of the art, sustainable, model community facility that serves citizens of all
ages.
2. Offer a range of dynamic & engaging programs emphasizing health and wellness.
3. Protect, preserve and enhance rare waterfront property for community use.
Sally Knodell, Senior Architect, Environmental Works, introduced Roger Trucker, Executive Director,
Environmental Works, John Barker, Landscape Architect, and described Environmental Works. She displayed
and reviewed:
• Site Context
• Site Context Plan
• Site Plan Concept
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o Approximately same number of parking spaces
o One-way drive isles
o Double -loaded parking
o Landscaping
o Stormwater treatment on Railroad Avenue
o Indoor/outdoor seating
First Floor Plan
o Conference room
o Community lounge open to views
0 4000 sq ft banquet room w/ seating for 240 at tables
o Movable wall to separate into 2 smaller spaces
o Stage
o Commercial kitchen
o Support spaces
o Thrift store on east side
■ Could be multipurpose rooms if thrift store moves in future
o Potential for coffee area with inside/outside service
Second Floor Plan
0 2-story space at top of stairs
0 4 multipurpose spaces 700 sq ft,
o Storage
o Admin spaces
o Conference room
o Clinic space
o Restroom
o Support space
Phi Lovell described why the new Edmonds Community Center needs a 30' tall building:
1. Should have same 15 foot first floor ceilings the same as are required in BD zones
2. Need 12 feet ceiling height on second floor to accommodate uses and 3 feet between floors to
accommodate structural steel above ballroom
3. Roof design slopes west to east to maximize elevation on shorefront and provide enough slope to collect
stormwater in onsite cisterns
4. Allows a higher ratio of glass to solid wall which allows more natural daylight
5. Accommodates mechanical and electrical systems
6. Site functionality: proposing first floor at elevation 15 feet in consideration of sea level rise
Ms. Knodell continued her review:
• View from Northeast
• View from Northwest
• View from Banquet Room
• View from Community Lounge
Ms. Hite commented on collaboration between the City and Senior Center and the intent for the building to be a
senior/community center. Mr. Barker has been the primary designer of the City's waterfront walkway. The City
has contracted separately with Mr. Barker to develop concepts to connect the Ebbtide.
John Barker, Landscape Architect, reviewed:
• Shoreline Restoration Concept —'Beach Cove'
o Remove bulkhead
o Reconfigure and raise parking, same number of parking stalls
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o Encourage connections from railroad and walkway to unify waterfront.
o Armoring with boulders to protect from king tides
o Stairways for public access to beach
o Native vegetation and beach logs to help restore beach
o Bioswales on edges of parking to route stormwater through bioswale, into rain garden and onto
beach.
o Seawall along promenade
o Seatwall on side of promenade
Ms. Hite commented on the open competitive process in even years for State grants for water access; she
anticipated the park in front of the community center would be very competitive in the grant cycle. A resolution
to apply for an RCO grant will be presented to Council in the next month; grants are due May 1 and are funded
the following year.
Discussion and questions followed; topic included the roofline of the Ebbtide next door, whether a seawall could
be built to protect the building and account for sea level rise instead of engineering the building, intent of the
dune to absorb waves and create habitat, the Tulalip Tribes' approval of this approach, life expectancy of the
building (70-80 years), 30+ foot concrete building piles, roof slope, fill material between piles and the building,
architectural design to account for sea level rise in addition to raising the finished floor, opportunity for the
building to be a case study with the AIA Resiliency Program, measures to mitigate water intrusion into the
building, proximity of the building to the beach, and whether protection from storm surge could be mitigated by
locating the building further from the water.
Mr. Fleming described next steps including presenting this early concept to the board in 2 weeks and at the
annual membership meeting om March 30 with an opportunity for input.
Daniel Johnson, Campaign Manager, identified campaign Co -Chairs Diane Buckshnis and Rose Cantwell, and
reviewed fundraising to date;
Sector
Goal
Raised
Balance
Leadership (individuals)
$2,500,000
$525,000
$1,975,000
Board
$300,000
$137,026
$162,974
Government
$5,500,000
$1,800,000
$3,700,000
Foundations
$2,000,000
$30,000
$1,970,000
Business
$400,000
0
$400,000
Community campaign
$300,000
$12,026
$287,974
Total
$11,000,000
$2,605,922
$8,495,948
Mr. Johnson described grants they plan to pursue and other funding sources. The public campaign will begin
once 75-80% has been raised.
The Council and staff returned to the Library Plaza Room.
(Councilmember Nelson left the retreat at 2:52 p.m.)
ANN MACFARLANE, PROFESSIONAL REGISTERED PARLIAMENTARIAN: MASTERING MEETINGS
USING ROBERT'S RULES OF ORDER
Council President Johnson introduced Ann Macfarlane and described her background. Each Councilmember
was provided a copy of "Mastering Council Meetings" by Ann G. Macfarlane, PRP, CAE, and Andrew L.
Estep, CAE. Ms. Macfarlane presented "Jurassic Parliament, Mastering Meetings using Robert's Rules." She
asked Councilmembers to complete a card identifying their biggest concern(s) at meetings. She described the
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workshop method, and each attendee was given a role and speaking points for a mock Council meeting. Topics
covered included:
• Meeting discussion
• No one may speak a second time until everyone who wishes to do so has spoken once
• Speaking to the chair
• Seeking recognition from the chair before speaking
• Discussion without a motion
• Request for information/point of information
• Main motions
• One thing at a time
• Amendments
• Friendly amendment
• Germane discussion
• Call the question
• Criticizing past actions
• Role and authority of chair and members
• What members can do when things go wrong
• Point of order
• Appeal of chair's ruling
• Control
• Structuring effective discussion
• Unacceptable remarks
Ms. Macfarlane referred to a book, "Compelling People: The Hidden Qualities that Make Us Influential" by
John Neffinger and Matthew Kohut. She responded to Council questions regarding point of general privilege,
procedure for chair to participate in discussion, small board rules in Robert's Rules, withdrawal of a motion by
unanimous consent, informal discussion, and committee meeting format. She distributed and described "Using
the Exploratory Round Robin Method."
(Councilmember Teitzel left the retreat at 4:33 p.m.)
Ms. Macfarlane asked each attendee to write down one valuable thing they learned today that they will use in
the future.
WRAP-UP
Council President Johnson referred to notice of the March 24`h Highway 99 Interactive public workshop. She
reminded Councilmembers to complete the sheet with the three questions. A brief discussion followed whether
staff needed to attend tomorrow; Council President Johnson encouraged staff to attend and assured their time
would be well spent.
The first day of the retreat concluded at 4:40 p.m.
SATURDAY, MARCH 5, 2016 — CALL TO ORDER
The second day of the Edmonds City Council retreat was called to order at 9:00 a.m. on Saturday, March 5,
2016 by Council President Johnson in the Library Plaza Room, 650 Main Street, Edmonds, Washington.
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March 4-5, 2016
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3.1.A
ELECTED OFFICIALS PRESENT
Saturday, March 5
Kristiana Johnson, Council President
Michael Nelson, Councilmember (arrived 9:15 a.m.)
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
PUBLIC PRESENT
Saturday, March 5
Bruce Witenberg
Alex Witenberg
Darrol Haug
CONTINENTAL BREAKFAST
FLAG SALUTE
STAFF PRESENT
Saturday, March 5
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Shane Hope, Development Services Director
Scott James, Finance Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Sandy Chase, Senior Executive Council Asst.
Jeannie Dines, Recorder
Parks & Recreation Director Carrie Hite led the flag salute.
APPROVE AGENDA
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE AGENDA. MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO ADD
TO THE 9:30 — 10:15 CITY BOARDS, COMMISSIONS, COMMITTEES AND TASK FORCES'
EXPECTATIONS, RETURNING TO COUNCIL THREE COMMITTEE FORMAT EACH TUESDAY
AT 6:00 P.M.
City Attorney Jeff Taraday advised this would be for discussion only, as the Council could not take action at a
special meeting on an item that was not on the agenda.
MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER FRALEY-MONILLAS MOVED TO ADD ROLL CALL TO THE AGENDA.
MOTION DIED FOR LACK OF A SECOND.
Council President Johnson advised the minutes would reflect who was present.
Council President Johnson referred to materials provided in the notebook that will not be discussed including the
Code of Ethics, Code of Conduct, Jim Reed's Cultural Statement and Ground Rules for Conducting a Retreat,
resolution establishing a procedure for keeping/maintaining minutes of City Council executive session, and
recent articles and research regarding homelessness.
QUESTIONS TO CONSIDER DURING THE DAY
1. What are our expectations for the City's advisory groups?
2. Should we provide training to the City's advisory groups?
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3.1.A
3. Should we reestablish Transportation Committee, Parking Committee or Salary Commission?
ICEBREAKER
Councilmember Teitzel introduced the ice breaker, three truths and a lie. Each attendee told three truths and a lie
about themselves and the group determined which one was a lie.
Councilmember Fraley-Monillas distributed and read "Ten Commandments of Community Leadership." She
encouraged Councilmembers to call AWC to get the booklet.
RETURNING TO COUNCIL THREE COMMITTEE FORMAT EACH TUESDAY AT 6:00 P.M.
Councilmember Buckshnis introduced the topic, commenting study sessions have become regular meetings.
With topics coming up such as long range planning, annexation, homelessness, affordable housing, salary
increases, public works and park projects, bonding, etc., she recommended returning to the informal committee
format with staff and two Councilmembers, tape recording of meetings and no cameras. Councilmember Fraley-
Monillas provided background on why the format was changed from committees to study sessions. The
following comments/suggestions were voiced by Council and staff:
• Would eliminate all ad hoc committee meetings for which there are no notes
• Committees save time all around
• Opportunity for good, open, facilitated discussion on issues instead of pushing issues through without
talking about it
• Opportunity for frank discussion with directors and staff
• Certain Councilmembers did not trust other Councilmembers' review and pulled everything from the
Consent Agenda
• Committee systems requires trust
• Two committees of three Councilmembers versus three committees of two Councilmembers
o Can get closer to Council consensus with three discussing an issue
o Addresses trust issue
o Staff only needs to attend two meetings
• Consider whether simple things can be delegated to Admin and not go to Council at all
• Reason Council returned to dais was roundtable format did not work well
• Be as efficient as possible, timing an issue with once a month committee meeting
• Instead of subject matter committees, committee format on alternate Tuesdays
• Depends on what committees are established
• Timing a big concern; once a month committee meetings results in delays
• Sequential rather than simultaneous for transparency and minute taker can attend all
• Committees meet twice a month and if full Council meeting needed, start at 8:00 p.m.
• Transparency issue can be overcome, committees only discuss and refine issues and final decision made
by Council
• Allows for informal, frank discussions and saves time
• Once -a -month committee meetings can create a timing issue
• How often items are pulled from Consent will determine efficiency
• Staff presenting to different committees not a big issue
• Remodel of Chambers AV not designed with returning to roundtable study session format in mind
• From staff prospective helpful to have as many tools as possible to present to Council and have good
conversations/decisions
• The change away from committees happened when there was not a lot of trust on Council. Items were
often discussed at committee, scheduled on the agenda and then scheduled on Consent which added
time to staff s work and was inefficient
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3.1.A
• With trust, committee could be useful and would give staff opportunity to review with Council
• Committees twice a month, and allow action/decision at all Council meetings
• What is problem trying to solve — opportunity for Council to discuss issues?
o Not interested in going backward, recognize what currently doing is not working.
o One solution would be more frequent committee meetings, staggered the start times and rotate times
each month
o Transparency issue can be resolved via the use of a webcam, tripod and movable microphones.
• Audio rather than not video recording committee meetings would be a step backward with regard to
transparency
• Councilmembers required to study items presented to a committee they are not on in order to understand
what they voting on
• In current process, all Councilmembers hear same information at the same time, previously had to read
all information given to committees and read the minutes
• Current process provides full transparency, videoed, audience and TV audience can see/hear
• Raise the minimum amount for Public Works projects, provide monthly summary
• Lower the amount for Parks & Recreation projects
• Concern with efficiency of committee meetings if Councilmembers have to listen to audio and read
minutes
• Add more informal discussion at dais, round robin format
• Currently not having study sessions, having business meetings and calling them study sessions. Need an
opportunity to study issues without pressure/rules of a business meeting. Seating at table in front of dais
facilitated conversation
• A lot of land use issues coming up, could be difficult reaching consensus with seven people
• Three people is a small enough group to hammer out solutions and big enough to provide a
representative sample of Council so an issue has legs when it is brought to Council
• Idea of committees is who is driving the car, some issues do not get on an agenda. Instead of formal
committees, there are now ad hoc committees with no minutes or transparency
• Committee agendas driven by committee chair, Council agendas driven by Council President and Mayor
• Transparency issue of committees is easy to address
• Could have committee meeting on second Tuesday and study session fourth Tuesday
• Mountlake Terrace had study sessions and business meetings, no committee meetings. Study sessions
were around a table
• Any format can work as long as it is a timely way to get things done
• Depends on how much discussion Council wants to be involved in before making decision
• An option would be a group discussion followed by Council meeting
• Establish subcommittee to make proposal how committee format would function
• Federal Way had 2-3 committees, staggered meeting times, seated at table, land use/transportation
committee met twice a month. Committees had three members, but sometimes entire Council would go
to the committee meeting if important issue. If item not ready for Consent, ready for focused discussion
at Council and possible action
• Recommend two committees, three official members on each, staggered meeting times.
• Mukilteo held committee meetings on a different night than Council meetings to allow anyone to attend.
Study sessions held at table on camera, informal discussion
• Staff likes to give Council information to assist with decision making
• Not sure how Mayor's taskforces fit into committee structure
• Whatever work for Council, trust openness and transparency and understanding about process
• In another city, initially had committee structure, experienced same challenges as Edmonds, switched to
alternating business/study sessions, worked for a while but difficulties with emergent issues. Changed to
study sessions at table, some Councilmembers had issues with camera angles. Returned to dais and now
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March 4-5, 2016
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3.1.A
have study and action items on all agendas so 2-3 touches on items. Have a process that allows
informal, frank discussion at dais
• Well run organizations allow time for small group discussion
• Consecutive committee meetings, allow Councilmembers to attend both if want. Affords opportunity for
Councilmember discussion between meetings
• Committees foster better communication rather than surprises
• Negatives can be overcome
• All models have been tried at different cities
• Regardless of process, articulate what "small" decisions are. Agree on typical things that do not need
much time and could go directly to Consent
• Every city has its own unique way to get business done. Kirkland has two Council meetings/month,
study session 6:00-7:00 p.m. on policy -related topics such as homelessness, pedestrian safety, CAO in
roundtable format with staff support. At 7:00 p.m. move to Council Chambers for business meeting.
Also have four committees with three Councilmembers on each, each Councilmember serves on two
committees. Committee meetings held throughout the month
• Form a subcommittee to develop a proposal to meet the needs of the Council save time, frank
discussion, informal discussion, efficient way to move business through
• Most federal, state and local governments have committees, not everyone on committee, that is reality
of legislative process. It works, may need to build on trust issue
• Technical challenges related to transparency are not a big leap
• Is stilted communication at study sessions at dais the problem we're trying to solve? Mayor tends to run
study sessions and business meetings the same. Could excuse Mayor from study session and have
Council President run the meetings at a table
• As new Councilmember, would be tempted to attend committee meetings not assigned to so would not
save him time
• Committee meetings allow for more free flowing discussion and back and forth with staff
Council President Johnson declared a brief recess.
ORGANIZING GOALS, PRIORITIES AND 2016 TIMELINE
Council President Johnson advised the packet includes priorities from 2014 and 2015. The following list of
priorities was developed prior to the retreat, with the addition of a few at the retreat. Council and staff
participated in a dot exercise to identify what they wanted on the 2016 work plan (each person was provided 5
dots):
Council Issues
Council Dots
Staff Dots
Long Range Financial Plan
1
3
Homelessness
1
3
Affordable housing
4
1
Traffic safety
2
1
Sea level rise
2
Crumb rubber
3
Reassess work meetings
Walkway system safer and connected
1
Highway 99
5
Marijuana shop in Esperance
ADA accessibility
Five Corners redevelopment
3
Public comment process
1
Review boards and commissions
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3.1.A
Effective leadership training
Code updates with and without redlines
Strategic Action Plan
3
Follow-up
Annexation/Esperance
2
3
Staff Issues
Council Dots
Staff Dots
Affordable housing
Homelessness
1
Sea level rise
FD 1/Budget
1
3
Livability
Quality of life: transit services, park system, beach access
to Waterfront
Community vision/branding/theme
Maintain charm
Attract younger generation
2
Public safety staffing needs: crime prevention, crime
analysis, narcotics, SRO
2
2
Port of Edmonds coordination
Economic development and planning
4
Height issue
2
Attract best candidates to fill key positions
Succession planning for senior staff
1
Build and maintain customer service culture
Improve communications including city's web pages and
social media
Financially sustainable funding of pipe replacement via
rate revenue
1
City's IT system
Maintenance of City owned buildings
1
Pavement preservation system — long time secure funding
1
4
Capital investments in parks
2
Workforce: hiring and retaining experienced staff
Long range financial plan
1
3
Highway 99
2
Code updates (other than land use)
1
2
The exercise revealed the followiniz priorities:
Issue
Combined Council/Staff
Dots
Long range financial plan
8
Highway 99
7
Affordable housing
5
Pavement preservation system — long time secure funding
5
Annexation/Esperance
5
Public safety staffing needs: crime prevention, crime
analysis, narcotics, SRO
4
FD1/Bud et
4
Economic development & planning
4
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Council President Johnson advised she and Ms. Chase will summarize the above and provide the results to
Council. Next, Council President Johnson explained in addition to the extended agenda, she wanted to have a
planner for the year with upcoming issues for the Council. The planning calendar will be posted in the Council
office and she requested Councilmembers and staff add to it. Suggestions included putting the calendar on a
shared drive so everyone has access to it and developing a yearlong Extended Agenda.
CITY BOARDS, COMMISSIONS COMMITTEES AND TASK FORCES
1. What are our expectations for the City's advisory groups?
2. Should we provide training to the City's advisory groups?
3. Should we reestablish Transportation Committee, Parking Committee or Salary Commission?
Council President Johnson referred to a list of advisory groups and disbanded/inactive groups. It was agreed to:
• Bring to Council as an agenda item disbanding the Library Board. (There has been a recommendation
from the Library Board and Mayor to disband the Board, but no official action has been taken.)
• Add Mayor's Task Force on Pedestrian/Bicycle Safety
Discussion followed regarding the formation of a public advisory committee for Civic Field, the Civic Field
master planning process, boards/commissions versus Mayor's task forces and the functions of each, and
committees subject to OPMA only if created by ordinance.
Expectations:
• Notes vs. Minutes
The following comments/suggestions were voiced by Council and staff:
o Planning Board/Parks and Architectural Design Board (ADB) need to be as detailed as possible
o Historic Preservation Commission could have focused notes
o Depends on impact of committee, want more detail for Planning Board and ADB
o Summary notes are good for most, less expensive, annual report to Council
o Prefer notes instead of minutes, written comments can make discussion sound worse
o Summary notes and audio is available if meeting is recorded or talk to person in attendance
o Three types of minutes: detailed, summary, action minutes — decide for each. In favor of summary
minutes for Council, have full audio/video record. Minutes are record of what happened, not what
was said
o Detailed minutes are not necessary and may be redundant when there is audio/video, but action
minutes may not be enough. Summary minutes identify issues, concerns
o Like the current fairly detailed minutes for City Council, Planning Board and ADB
o More detail is important for City Council, Planning Board and ADB. Detailed minutes can be
misunderstood. Summary/action sufficient for some boards/commissions
o Detailed minutes for ADB, Planning Board, City Council, notes for the rest.
o Minutes are approved by the body at next meeting, notes are not. Reason executive session notes are
called notes and not minutes is because they are never reviewed/approved by City Council. Notes
are unapproved notation of what took place
o Originally took notes at committee meetings, expanded to minutes
o Lodging Tax Advisory Committee is required by State law
o Take notes (not approved at next meeting) at meetings except Planning Board, ADB and City
Council
o Option: record meeting and create minutes after the meeting
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3.1.A
Mr. Taraday recommended summary or action minutes be taken and approved at every board or commission
that was created by ordinance. The following appeared to be the group's consensus:
o Other than Council, Planning Board and ADB, each board/commission/committee determine
whether summary or action minutes
o Each board/commission/committee determine who will take minutes — staff or a member
• Public Access to Meeting Locations
Council President Johnson explained the goal has been to hold meetings at open public locations to avoid the
need for a door monitor; only the HPC still requires a door monitor. Suggestions/comments included:
• Can be difficult to find a consistently available public space
• Public spaces include the senior center, library meeting room, Plaza Room, Frances Anderson Center
• Investigate installing a camera in City Hall foyer with monitor in meeting room and the person at
meeting could buzz people in
• Investigate securing City Hall offices spaces so the front door could be left open
• Have been investigating a card swipe system
It was agreed staff would research technology solutions for potential inclusion in the 2017 budget; and in the
meantime, move meetings to open public spaces.
(Councilmember Fraley-Monillas left the meeting at 11:58 a.m.)
• Support Staff and Consultants
Suggestions/comments included:
o Foresee Diversity Commission consultant continuing this year
o Tree Board may need consultant, staff members rotating to attend. Tree Board interested in
assistance with special events and Tree City USA application. Staff provides 75% of information for
Tree City USA application
o Council Assistant assists Tree Board with updating website, noticing, etc. Prefer to transfer
responsibility for Tree Board out of Council office
o Amend Tree Board ordinance to establish regular meeting date/time so special meeting notice is not
required
o Is Tree Board needed? May/may not be required for Tree City USA designation
o With the retirement of Council Assistant, IT has been posting/editing meeting videos. Council
President Johnson will discuss a solution with Mr. James
• Periodic & Annual Reports
Council President Johnson explained the Planning Board provides a quarterly report and others provide
periodic/annual reports. Suggestions/comments included:
o Ordinance identifies whether report is required and timing, could amend ordinance
o Allow flexibility on timing, forcing a board to make a report when they are not ready is not
productive
o Periodically discuss if boards/commissions serving function they were established for
o Ordinance could state quarterly report and stagger reports throughout year
o Tree Board not necessarily required for Tree City USA designation, most record keeping is done by
staff. Rules require Tree Board or department assigned to caring for trees
o Where legally obligated should meet deadlines. Where have flexibility, designate quarter
o Like hearing live report from every board/commission during the first quarter
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3.1.A
It was the consensus of the group:
o Council Assistant research the due date for each board/commission's report and Council consider
changing dates if necessary
o Councilmember Buckshnis, Mr. Williams, Ms. Hite and Ms. Hope discuss whether to have a Tree
Board or assign it to a department
o It is not necessary to have a Council representative on every board/commission
• Council Study Requests
Council President Johnson posed the question, how does Council get individual boards and commissions to do
the things it wants addressed? Suggestions included:
o Majority of Council provide direction at a Council meeting
o During first quarter report, opportunity for Council to identify priorities for board/commission
o Issues arise throughout the year, Council can direct board/commission to consider an issue and
report back
o Schedule time for Council to discuss/identify issues they want boards/commissions to address
o Boards/commissions can come to Council outside annual report if an issue arises
Training Needs
• Open Public Meetings Act
• Code of Conduct and Ethics Policies
• Robert's Rules of Order
Council President Johnson commented board/commission members could benefit from introductory training.
She suggested annual training for all boards/commission regarding the OPMA and other legal training, how to
conduct efficient meetings, etc. Discussion followed regarding issues raised in the past by some
board/commission members about the Public Records Act, assigning all board/commissioner members a City
email address, staff s efforts to ensure all boards/commissions have annual training and the challenge to get
everyone to attend, providing board/commissioner members manual/printed information, availability of some
training such as OPMA online, providing training annually during first quarter, Council deciding if training
should be done and administration determining how to implement, requiring each board/commissioner member
to take online training within a certain period of time and requiring board/commissioner members to abide by
adopted code of conduct and ethics policies.
WRAP-UP
Council President Johnson expressed her appreciation to Staff and Council for attending, recognized Ms. Chase
and Ms. Bevington for their assistance, and thanked the public for attending. She requested Councilmembers
complete the questions of the day. Councilmembers thanked Council President Johnson for organizing the
retreat. Council/staff comments included:
• Appreciate staffs professionalism and responsiveness to questions. Commit to doing his best over the
next three years not to put staff on the spot from dais. Look forward to continuing to work together
• Action -packed, organized retreat. Appreciated field trip. Great to work with staff and Council. Have
work cut out, accomplished some things, look forward to an exciting year
• Great for Council to see community center plan. Appreciate Councilmembers' commitment to staff,
makes everyone's job easier. Appreciate Council's professionalism
• Chemistry of this group is good, safe place
• Collaborativeness of group is something not seen before. Divergence of opinion leads to good
outcomes. There is eagerness to offer thoughts as well as listen to others' thoughts
• Great group, appreciate opportunity to provide prospective and listen to prospective in safe environment
• Presentations by Ann Bennett and Mr. Taraday helpful
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3.1.A
• Follow-up on items identified in dot exercise
• Ann Bennett's presentation important, good to learn from others' mistakes
• Work is proceeding on most of items on Strategic Action Plan, check in 1-2 times/year
• Appreciate collaborative style, look forward to working with Council. Staff now has relationship with
Council that has been missing
• Value fun in an organization, committee meetings sound more fun.
• Heard while campaigning that residents want to see City Council lead. There are times when need to
listen, trust information that has been compiled and make a decision. Challenge Council to learn how to
do and be effective at it during the coming year
• Recently contacted by citizens interested in discussing homelessness; met with them but not sure how to
proceed
• Very useful discussion, appreciate civil, respectful discourse
• Good group, putting fun back in functionality. Encourage Council to consider committee structure
• Fun retreat, appreciated speakers. May be helpful to have more frequent retreats. Big issues on list, can
get a lot done when focus on one issue. Council meetings may be too chopped up
The retreat was adjourned at 12:50 p.m.
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3.2
City Council
Meeting Date: 03/22/2016
Approval of Council Meeting Minutes of March 15, 2016
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Previous Council Action
Recommendation
Staff recommends that Council review the draft minutes and approve them on the Consent Agenda.
Recommended Motion
Attachments:
03-15-16 Draft Council Meeting minutes
Packet Pg. 24
3.2.a
EDMONDS CITY COUNCIL DRAFT MINUTES
March 15, 2016
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT STAFF PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President (arrived 7:04 p.m.)
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember (arrived
7:36 p.m.)
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
1. ROLL CALL
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Council
President Johnson and Councilmember Fraley-Monillas (see arrival times above).
Mayor Earling relayed Council President Johnson agreed to move Item 6A before 5A because
Councilmember Fraley-Monillas would be arriving late. He announced there would be an approximately
10 minute executive session at the end of tonight's agenda.
2. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS,
TO APPROVE THE AGENDA IN CONTENT AND ORDER MOVING ITEM 6A AFTER ITEM 4.
MOTION CARRIED UNANIMOUSLY. (Council President Johnson and Councilmember Fraley-
Monillas were not present for the vote.)
3. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. (Council President
Johnson and Councilmember Fraley-Monillas were not present for the vote.) The agenda items
approved are as follows:
A. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF MARCH 8, 2016
B. APPROVAL OF CLAIM CHECKS #218871 THROUGH #219013 DATED MARCH 10,
2016 FOR $270,735.98
C. ACKNOWLEDGE RECEIPT OF THE CLAIMS FOR DAMAGES FROM SHIRLEY
OLSEN ($867.24) AND FROM MARINER PLAZA CONDOMINIUM ($6,675.87)
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March 15, 2016
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Packet Pg. 25
D. AMENDMENT TO ECC 5.34.010 ADOPTING RCW 9.61.260 (CYBERSTALKING) BY
REFERENCE
E. AUTHORIZATION FOR MAYOR TO SIGN 2016 SPECIAL EVENT CONTRACTS
F. EDMONDS AND SPRAGUE STREETS ON CIVIC FIELD VACATIONS
G. LAKE BALLINGER ACCESS PROPERTY ACQUISITION
H. AUTHORIZE MAYOR TO SIGN DEED OF RIGHT FOR CIVIC FIELD
I. AUTHORIZATION FOR MAYOR TO SIGN A RESOLUTION ALLOWING
SNOHOMISH COUNTY TO PREPARE A HAZARD MITIGATION PLAN FOR THE
CITY OF EDMONDS
J. REPORT OF FINAL CONSTRUCTION COSTS FOR THE CITY PARK SPRAYPARK
AND ACCEPTANCE OF PROJECT
K. AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH
OLYMPIC VIEW WATER & SEWER DISTRICT TO FUND GRIND AND OVERLAY OF
102ND AVE FROM JUST SOUTH OF 238TH ST. TO THE SOUTH END OF THE CUL-
DE-SAC
L. JANUARY 2016 MONTHLY BUDGETARY FINANCIAL REPORT
4. AUDIENCE COMMENTS
There was no one present who wished to provide comment.
6. ACTION ITEMS
A. APPROVAL OF A CONTRACT WITH THE STATE DEPARTMENT OF ENTERPRISE
SERVICES TO WORK WITH AMERESCO, INC. FOR THE PHASE 5 ENERGY
SAVINGS PROJECT - SOLIDS PROCESSING EQUIPMENT REPLACEMENT
Public Works Director Phil Williams recalled he provided the Council a thorough briefing last week
regarding the project's origin and purpose and the equipment as well as information regarding similar
energy savings projects in Edmonds. He described:
• Energy Savings Performance Contracting (ESPC)
o An ESPC is a contract between an energy services company (ESCO)and the Washington
State Department of Enterprise Services (DES) under which DES:
■ Prequalifies firms wishing to participate in the ESPC program as an ESCO
■ Manages the contracting process, and
■ Enforces contract provisions
• The ESCO:
o Performs detailed energy audits
o Identifies energy and operational savings opportunity
o Designs infrastructure improvements that reduce resource consumption
o Causes the improvements to be implemented as the general contract, and
o Guarantees not to exceed cost, performance and energy savings
• Energy performance contracting benefits
o ESPCs shift project risk from the customer to the ESCO
■ ESCO guarantees the construction cost and responsible for cost overruns
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March 15, 2016
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Packet Pg. 26
■ ESCO guarantees energy savings and reimburses owner for shortfall
■ ESCO provides annual measurement and verification of resource savings
o ESPCs provide single source accountability and enhance customer control of equipment and
subcontractor selection
o ESPCs reduce future energy costs and use the savings to pay for infrastructure improvements
implemented today
Mr. Williams reviewed the Phase 5 project capital improvement request:
• 2500 lb/hr screw presses
• New conveyor and increased solids storage hopper
• Heat recovery system
• New 125 HP blower and actuators to better control and optimize the aeration system.
• Total estimated electrical savings of 541,208 kWh - $36,581/year
• Total estimated savings of diesel fuel — 24,383 gallons - $70,468/year
• Operation and maintenance savings - $26,161
• Total estimated savings of $133,210/year
• 1,072,152 lbs CO2 reduction — 536 tons
• The project has a simple payback of 27 years
• Project cost:
o Total guaranteed project price $3,700,061
o Less SnoPUD energy incentive (est) $108,242
o $3,591,819
o WWTP Partners Balance $1,759,184
o Edmonds responsibility (from 2016 & 2017 CIP budget $1,815,449
He displayed photographs o£
• Belt filter press installed 1988
• Old inefficient blower
• New efficient blower
Mr. Williams described next steps:
Department of Enterprise Services
o Initiates ESP contract and monitors progress and deliverable
Ameresco
o Initiates design/construction — phase 5 solids upgrade project
■ Install 125 HP blower and all new control valves in 2016
■ Complete all sewer press sludge storage and conveyance by October 2017
o Continue research and proposal for potential gasification project in the future
City of Edmonds
o Manages projects on -site, continues with strategic improvements designed to improve plant
performance and reliability, reduce cost of operation and reduce environmental impact
Mr. Williams concluded the WWTP is the largest single energy consumer in the City so it is appropriate
to look there for energy savings. He requested the Council authorize the Mayor to sign the contract
documents with DES for $3,700,416 and approve the necessary request to authorize wastewater funds to
be expended.
Councilmember Tibbott inquired about the payment schedule. Mr. Williams said he did not have that
information with him tonight but could provide it to Council.
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COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT,
AUTHORIZE THE MAYOR TO SIGN THE CONTRACT DOCUMENTS WITH DES FOR
$3,700,416 AND AUTHORIZE WASTEWATER FUNDS TO BE EXPENDED. MOTION
CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.)
Citing the winds this weekend, Councilmember Mesaros asked Mr. Williams to provide a brief update on
how Public Works addressed any issues. Mr. Williams explained staff was very busy all weekend, many
staff members working overtime to address weather -related issues including worked with PUD after
seven major trees fell into power lines. Most of the pump stations were out of power including Lift 1 on
Sunset Avenue; all the generators came on and everything worked perfectly including the transfer
switches. Councilmember Mesaros echoed kudos My Edmonds New gave Public Works staff.
5. PUBLIC HEARING
A. PUBLIC HEARING ON CRITICAL AREAS ORDINANCE UPDATE
Senior Planner Kernen Lien relayed:
• Update started in fall 2014 with review of existing code and BAS
• Planning Board and City Council Review in 2015
• Council Adoption January 26th and Mayor veto
• December 15, 2015 Code in Exhibit 1
• February 23, 2015 Council scheduled public hearing for tonight to consider potential new
amendments to draft regulations in Exhibit 1
o Intent of public hearing was to identify universe of potential amendments to the December 15
code in Exhibit 1
Tonight and next steps
o Tonight
■ Review proposed City Council amendments
■ Take public comments
■ Staff emailed Council comments received after packet prepared
o Next City Council meetings
■ April 5th — Council discuss and decide which proposed amendments to carry forward
■ April 12th — Discuss and refine proposed amendments carried forward on April 5th
■ April 19th — Potential adoption of updated critical area regulations
■ Council previously adopted resolution indicating critical area regulations would be
adopted by April 30.
■ May be time tonight to begin discussion of potential amendments
Mr. Lien reviewed the potential amendments grouped by topic:
ECDC 23.40.220.C.4 — Physically Separated/Functionally Isolated
• LA — Require determination to be made by a qualified critical area consultant
o Maintains flexibility
o Maybe costly for smaller projects
• 1.13 — Rename Provision
o "Potentially isolated"
o Change to "Interrupted Buffer"
■ Defection of buffer: designated area immediately next to and part of a stream or wetland
that is an integral part of the stream or wetland ecosystem
Council Review/Critical Area Decision Process
• 2.A — Include City Council in decision making process for certain critical area decisions
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o Could insert public opinion into what is supposed to be opinion based on science
o Could create an appearance of fairness issue
2.B - Decision matrix/threshold for which projects would include City Council in decision
making process
2.0 - Consider amending the decision process for certain types of critical area decisions
Exhibit 2 - Contingent Critical Area Review Procedure (proposed by City Attorney)
o Scope:
■ Development of at least 600 square feet within standard buffer
- Physically separated/functionally isolated buffer
- Restoration project
- Wetland/stream buffer reduction
■ Would include also moving physically separated/functionally isolated out of allowed
activities and into new provisions in the wetland and stream sections
o New Type II-B procedure
■ Public notice (including City Council)
■ Citizen may request public hearing which would escalate the process up to a Type III -A
- Public hearing before Hearing Examiner
- Requestor must pay a fee in the amount of 50% the difference between Type II-B and
Type III -A application fee
- Project proponent shall pay the other 50% difference between Type II-B and Type
III -A application within 30 days
o Notice of Final Decision to City Council with opportunity to appeal Hearing Examiner
decision through LUPA appeal
o Staff will provide an example at April 5 meeting
ECDC 23.40.220.C.7.b.iv - Hazard tree replacement
• 3 - Change the required diameter of deciduous replacement trees from 1-inch dbh to 1 to 2 inches
dbh
o Larger tree not necessarily better for restoration
o Smaller relative root ball for larger tree
o More difficult for tree to become established
Definitions,
• 4.A - Change "normal maintenance of vegetation" from ...trees less than 3-inch dbh to trees less
than 4-inch dbh...
o Normal maintenance exemption in ECDC 23.40.230.C.2
o Allows the clearing of slightly larger saplings as a critical area exemption
• 4.B - Add definition for "Council"
o Definition exists in ECDC 21.15.030
• 4.0 - Add definition for Best Available Science
o ECDC 23.40.310 -Best Available Science
• 4.1) - Move definitions from Part VI to ECDC 23.40.010 after Purpose section
ECDC 23.90.040.C.I -Native Vegetation
• 5.A -Apply to RS-8 and RS-10 zones
o Would greatly expand the area the provision would apply to
o RS-12 and RS-20 established because the presence of critical areas
o Comprehensive Plan designation
■ Single-family Resource (RS-12, RS-20)
■ Single-family Urban (RS-8, RS-10)
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• 5.B — Consider different native vegetation percentage for RS-8 and RS-10 zones
• 5.0 — Change "...native trees over 10 inches in dbh make up more than 70 percent of the canopy
cover" to "...native trees over 6 inches in dbh make up more than 40 percent of the canopy
cover."
o May trigger the requirements of this provision on more properties than the original proposal
o Original proposal based on specific habitat features
o Amendment intended to preserve more canopy coverage
• May be further refined through development of UFMP
Frequently Flooded Areas
• 6 — Do not consider amendments to ECDC 19.00.025 and 21.40.030 at this time
o Frequently flooded areas are critical areas by definition
o Building code regulates development in the flood plain
o Proposed amendment to definition height intended to compensate for requirement to build
two feet above base flood elevation
o Is appropriate to consider at this time
■ Language in Comprehensive Plan Sustainability Element: "Focusing on short term
expedient solutions will only make actions necessary to support sustainability more
difficult in the future. For example the areas of environmental issues and climate change,
deferred action now will only make cumulative effects more difficult to resolve in the
future. The familiar GMA-based 20-year planning timeframe will not be sufficient —
planning for sustainability must take an even longer view."
Council Status Reports
• 7 — Require periodic reports to the City Council
o Detailed reports can be time consuming and expensive
o With existing resources could provide periodic reports with basic data, for example:
■ How many buffer reductions were granted and where
■ Number of critical area determinations
■ Number and general type of physically separated/functionally isolated buffer
determinations
■ Provide some sample projects
o Clarify report frequency
Appendices
• 8.A — Insert new Appendix A: Map of Critical Areas in Edmonds
o Not regulatory - used for reference purposes only
o Maps do not show the exact locations of all critical areas
o Subject to change
• 8.B — Insert new Appendix B: Listing of critical areas in Edmonds with buffer widths and
category/classification designations
o Cost prohibitive
o Would have to visit every property in Edmonds
o Critical areas not fixed in time or place
o Per updated code, critical area determinations and reports only valid for five years (ECDC
23.40.080 and 23.40.090.F)
Could make existing critical area information available on City of Edmonds web map
o Do not want people making decisions based on information that may be incorrect
Mr. Lien displayed Wetland and Streams; Landslide, Erosion and Seismic Hazards; and Priority Habitat
Areas maps for Edmonds. He continued his review of the proposed amendments:
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ECDC 20.15.215 Restoration Projects
• 9 — Replace draft language in Exhibit 1 with Council proposal
o Restoration of historic ecological functions is encouraged
■ Which "historic" period
■ Looking to improve existing conditions
o Project proponent proposes buffer width necessary to ensure success
■ Should have some specific parameters
o Director reviews and forwards recommendation to City Council
■ Same issues with Council administration of the code as previously discussed
ECDC 23.40.040.0 — Areas subject to the provision of the CAO
• 10 — Replace to refer to new appendices if appendices are adopted
o ECDC 23.40.040.0 notes that the critical area regulations apply regardless of any formal
identification
ECDC 23.40.040.D —Areas Adjacent to Critical Areas
• 11 — Keep only first sentence and delete the remainder of the section
o Amendment would correct discrepancy between ECDC 23.40.040.D and definition of
adjacent in ECDC 23.40.320
Councilmember Buckshnis commended Mr. Lien for all his hard work. She has read four different critical
area ordinances and will rely on Shoreline's Ordinance 723 which includes a definition for BAS and
others words. She offered to confer with Mr. Lien outside the meeting about definitions.
Councilmember Teitzel read from Department of Ecology's January 12, 2016 letter which states, " In
recognition of the value of restoration in urban landscapes and the limited restoration opportunities, in
2009 the Washington State Legislature amended the Shoreline Management Act (see RCW 90.58.580) to
encourage urban restoration. This amendment allows local jurisdictions to grant relief from shoreline
permitting requirements when a restoration project causes a landward shift of the ordinary high water
mark. Allowing a reduction in the standard buffer is a similar approach to encouraging restoration; not
implementing a restoration project because of inadequate buffers would be an unfortunate loss of
opportunities for environmental improvement." He asked Mr. Lien if he agreed with DOE's conclusion.
Mr. Lien answered yes, the provision in the CAO is based on a SMA provision. The DOE's letter is in
response to one of the December 15, 2015 amendments which would have deleted one of the sections in
the restoration projects. DOE's letter supports the language proposed in Exhibit 1.
Councilmember Teitzel relayed his understanding allowing and encouraging restoration by reducing the
buffer is a win for the environment and for the landowner which should be the City's goal. Mr. Lien
agreed, explaining the language in Exhibit 1 states the restoration project must have a net environmental
benefit. If the land owner were allowed to reduce the buffer, the project overall would be required to have
a net environmental benefit.
Mayor Earling opened the public participation portion of the public hearing.
Mike Echelbarger, Edmonds, a builder in Edmonds, he relayed his experience with a stream and critical
area on an adjacent property and requirement for a study. The study was related to language deleted from
ECDC 23.40.090 and 23.40.310 regarding peer review. He described how peer review works in
Edmonds; they were required do a report, in this case a watershed analysis. They hired a licensed
engineer and paid $10,000 for the report. The report was submitted to the City and the City hired a
consultant to do peer review which cost another $10,000. The consultant identified one addition and it
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cost him $1500 to have it included in the report. The bill for peer review from the City was $5,000. He
summarized he did not believe in peer review; the cost was nearly three times what it should have cost
and he did not believe the results were significantly different. Next, he referred to ECDC 23.40.280
building setbacks, questioning why a setback, essentially a buffer for the buffer, was required in addition
to the critical area buffer and how 15-feet was determined. He recommended the City inform its residents;
there was little development potential in Edmonds but many people living next to a stream or wetland do
not know these changes are being proposed.
Justin Heckt, Edmonds, a Students Saving Salmon volunteer, said for the greater environmental health
of Edmonds and surrounding areas, the City needs to be accountable by doing scientific testing and using
reliable and unbiased data collected from critical area. Critical areas contain streams and marshes that add
to the ecosystem and can potentially support a thriving salmon community. These test provide not only
information for health factors such as pH, dissolved oxygen and other factors, they look for potentially
dangerous factors such as E.coli and toxins that can leak into neighborhoods or enter streams and the
Marsh. Due to potential threats and the need to defend the environment, the City should look to scientific
organizations such as the National Oceanic and Atmospheric Administration and Washington State
University Extension to guide reports that will be used to make future guidelines. It is important that BAS
be used in conjunction with the data acquired. Not having dependable data could lead to compromised
water sources, increased potential infections from bacteria, exposure to pollutants in stormwater runoff.
He suggested focusing attention on the Edmonds Marsh, an estuarine wetland and priority habitat. As the
Marsh feeds into Puget Sound, it impacts the health of upland waters. Using BAS and all available data
can promote a healthy society that will lead to a sustainable future.
Alan Merns, Edmonds, referred to written materials he provided, a chart showing, 1) bird population
trends in his Maplewood neighborhood over 13 years, species and how they have appeared/disappeared,
and 2) photos of 20 trees on a property near his home that were marked in late February; he was unsure
this meant they were intended to be removed. He expressed concern with the CAO's inaction on bird and
wildlife corridors across Edmonds. Although not in a critical area, he monitor birds in his yard; the
abundance and biodiversity of bird life has been decreasing since 2005. He has shared his observations
during the past five years with Edmonds citizens via presentations at the Bird Fest, Edmonds Floretum,
Native Plant Demonstration Garden and a recent course at the Edmonds Community College Creative
Retirement Institute. At least 6 of the 75 species are now locally extinct in his area; climate change and
tree and shrub removal are likely factors in the decline. Citizens attending his presentations have been
alarmed and are employing their own monitoring. When his family moved to Edmonds, there was a
corridor of tall trees connecting Yost Park and Maplewood Park where birds including eagles, owls, band -
tailed pigeon could be observed. During that time over 100 trees have been cut and not replaced. During
its deliberations, he encouraged the Council to be inspired by the increased citizen monitoring and
concern.
Phil Lovell, Edmonds, said the Council must incorporate support and implement appropriate language
necessary to address the potential impacts of sea level rise on the Edmonds Puget Sound waterfront. The
new community center currently under design per City Resolution 1313 approved on March 18, 2014, is
based on a full 30-foot tall building with a first floor at elevation 15.0 in NAVD 88 datum. This criteria
compiles with the current building height regulations and engineering based on BAS. He submitted the
briefing document presented to the Council during the senior center's briefing to City Council at its
March 4 retreat. He referred to a New York Times article printed in the March 15, 2016 Seattle Times
regarding a recently published study in the magazine "Nature Climate Change" which states in part,
"rising seas which already endanger coastal communities through tidal floods and storm surges could rise
3 feet and possibly even more." The updated CAO must contain provisions supporting the current design
direction of the new waterfront community center so important to the welfare and benefit of the
community.
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Sam Kleven, Edmonds, expressed concern for the City's wildlife including salmon that use streams and
wetlands. He cited the importance of protecting wildlife with the help of buffers. To successful complete
their lifecycle, salmon need wide enough buffers, sized in accordance with BAS. A buffer is a strip of
land that surrounds environmentally fragile streams and wetland; properly sized buffers will help prevent
harmful silt and pollutants such as stormwater runoff from entering streams and wetlands. Providing
native vegetation and shade to nourish salmon will create a safe haven for species in Edmonds. As well
protecting birds, plants, insects and fish native to the City, buffers are also a visual symbol of Edmonds'
land stewardship. Restoring urban streams also includes daylighting wherever possible; for example,
Willow Creek will be daylighted thanks to the City's efforts to secure funding. The Students Saving
Salmon Stream Team at Edmonds-Woodway High School monitors the status of many streams in
Edmonds, including Willow Creek. Bringing back salmon runs will require providing incentives for
daylighting streams and enhancing buffer areas such as tax reductions. Several incentives can be offered
to citizens with regard to buffers via the Puget Sound Urban Resources Partnership, Community Salmon
Fund, private stewardship programs and Five Star Restoration Challenge grants. The City currently
supports the Student Saving Salmon program, a step in the right direction toward conservation
restoration. He encouraged the Council to approve the use of strong language regarding conservation in
Edmonds' CAO.
Joe Scordino, Edmonds, retired fishery biologist, summarized points in an email he provided the
Council. First, he supported including a list of critical areas in Edmonds in the regulations. He questioned
having 90+ pages of regulations but not knowing where they apply. Regulations should be easily readable
by the public and people should know whether they apply to their property. He suggested simply listing
Shellabarger Creek, Willow Creek, Edmonds Marsh and others and their buffers. Next, he felt it was
important to encourage restoration projects and suggested letting the project proponent dictate the size of
the buffer. For a restoration project to be successful it needs an adequate buffer and the buffer should be
based on the science of the project rather than setting arbitrary buffer widths. With regard to physically
separated/functionally isolated buffers, he recommended modifying the language to ensure what is
functional isolated is scientifically proven not just based on a regulation. He supported the amended
language regarding monitoring and reporting so residents can see what is happening to critical areas. He
referred to numerous regulatory structuring comments in his email. With regard to preserving the Marsh,
he agreed there was some overlap with the SMP which has not yet been approved. He feared the intersect
of the two may result in a reduction of the Marsh buffer widths or other changes in the Marsh's
protection. He encouraged the Council to look closely at the Marsh when structuring the regulations.
John Reed, Edmonds, speaking on behalf the Alliance of Citizens for Edmonds (ACE), explained a task
force of ACE members have considered the 12 proposed amendment as well as ideas and main areas
identified for updating in the public hearing notice dated March 1, 2016. The task force also considered
the 8 amendments made by Council on December 15, 2015 and the presentation by staff on the 12
amendments on February 23, 2016. Yesterday ACE submitted written comments to the Council, Mayor
and Mr. Lien, suggesting changes and voicing support for some aspects of the CAO. ACE's comments
are based on the October 19, 2015 redline version of the CAO and in some instances the proposed
amendment in the public hearing memo in tonight's material has been revised and incorporates some of
the recommendations in their submittal. He highlighted ACE's major recommendations.
• Amendment 1: The 2015 Council deleted this new section. ACE recommends the two terms be
carefully and completely defined in the CAO definition section. This provisions needs to be
coordinated with footprint development and the SMP. Note F footprint of development should
include compacted gravel. This was addressed in 2015 Amendment 5 to include legally
established buildings, paved roads, driveways and parking lots. ACE recommends it be limited to
those items.
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• Amendment 2: Agree this needs to be limited to major items in physically separated/functionally
isolated restoration exemption areas and recommend adding variances.
• Amendment 5.A: Agree this is unduly burdensome unless selected area such as parcels falling
within a fish a wildlife habitat conservation area can be specifically called out.
• Amendment 9: Recommend remove buffer reduction allowance and allow project proponents to
propose based on need for special projects. Reduction be limited to 25% and eliminate paragraph
B.3 as proposed in 2015
• Note C: Recommend compensatory mitigation be eliminated and actual mitigation be required
• Building code and height exceptions: Stand by position taken on January 25, 2016 letter to
Council....
He requested the Council keep in mind the primary purpose of the ordinance was to protect critical areas
and allow exceptions only when absolutely necessary.
Susan Paine, Edmonds, cited the importance of trees to critical areas and the environmental services
they provide, more so in critical areas. She supported preserving existing trees and expressed concern
with allowing the removal of trees smaller than 4 inches or 6 inches as it eliminates much of the
underbrush and prevents trees from maturing. Trees provide slope stabilization and other environmental
benefits. She recommended restoration projects be limited to non -development projects to prevent
additional development around sensitive areas which will be important for future generations and salmon
runs. Regarding physically separated/functionally isolated buffers, she did not support including that
provision, envisioning a sawtooth system of buffers around sensitive areas, wetlands and streams that
would be difficult to enforce. With regard to building footprint, she questioned including gravel as part of
a building footprint and recommended retaining the old language and not including loose or compacted
gravel. She recommended Council review projects where a buffer reduction of 25% or more is proposed.
Bob McChesney, Executive Director, Port of Edmonds, said his comments are not related to any
specific project or specific property. The local regulations such as the CAO are already restrictive as they
pertain to future development opportunities and may devalue private property located in or adjacent to
critical areas as well as place new limits on previously accepted private property rights. The Port's
mission endorses both economic development and environmental stewardship as core values. The Port is
committed to the balance between restoration and protection and renewal and economic vitality to serve
future generations. In an ideal world restoration and redevelopment work together; the Port's
responsibility is to find reasonable solutions that create new resources, to invest in restoration and support
environmental stewardship. The Port is opposed to wider buffers around the Marsh as they would be
overly restrictive and counterproductive to Marsh restoration which is a mutual goal. The Port is also
concerned with amendments to frequently flooded areas. A contract rezone for Harbor Square, in
existence since for many years, stipulates maximum building heights to 35 feet which should be reflected
and protected in the new CAO. With regard to how the physically separated/functionally isolated
provision works in the real world, he explained a portion of the footprint for the new Jacobsen Marine
was in a critical area even though the Burlington Northern railroad runs down the middle, preventing any
impacts to the Marsh. Regardless, $11,000 in mitigation was required for impacts that did not exist. He
was hopeful whatever amendments are passed do not overly restrict future development opportunities.
Eric Thuesen, Edmonds, recommended informing residents if their property is located in a critical area.
Many of Edmonds' critical areas are steep slopes, anything over 15%, so it would not be difficult to
delineate those. The information is important for a person to know when purchasing property. He
expressed concern with the Council's level of involvement in critical area decisions, noting the Council
has not been involved in past. Developers spend a considerable amount to hire experts to review projects
using BAS to make determinations. Involving the Council, it becomes a political situation and may result
in five years getting through the process. He acknowledged LUPA was an option but was expensive for
the City as well as the proponent. He recommended the Council not be involved in decisions and instead
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rely on experts and the Hearing Examiner. Often the Council does not have the expertise and the net
effect could be an expensive lawsuit. He agreed with the proposal to increase the height of a house in a
wetland.
Rondi Nordal, President, Edmonds-Woodway High School Students Saving Salmon Club, urged the
Council to take to heart her and other young people's comments as they are the future of Edmonds. As a
member of the Stream Team, she places a high value on the environmental health and conscientious
protection and restoration of it. This requires the use of BAS as a means of ensuring these projects have a
net positive benefit for wildlife habitat, critical because if BAS is not applied, restoration projects may not
focus on key environmental factors or appropriate species. An example of a key factor is embeddedness,
the extent to which silt surrounds or fills rocks, a key factor to stream health. One way to ensure
restoration efforts benefit critical habit is continued monitoring with oversight by qualified officials.
Continued monitoring ensures a project progresses successfully and also collects information that can be
used for future updates of the CAO and similar documents. In addition, qualified officials, preferably
someone with a specialization in the factors being assessed, adds another level of accountability and
potential for success. Considering the current BAS, she questioned whether tradeoffs that allow
development to encroach on critical areas or add impervious surfaces in critical buffer zones should be
encouraged and whether the width of a buffer established to protect critical habitat should be reduced,
allowing human interests to come before the greater health of the collective environment. She urged the
Council to consider the best interests of Edmonds when drafting amendments to the CAO. The natural
beauty of Edmonds is a core identity and reflects the residents' values. She thanked the Council for their
commitment to drafting the best CAO as it will greatly impact the future.
Ferrell Fleming, Edmonds, Executive Director, Senior Center, commented Edmonds pride itself on
being a community with a high level of environmental sensitivity and awareness and a commitment to
sustainability. BAS demands the City take account of sea level rise. While the magnitude and timeframe
of that rise if a matter of considerable debate, sea level rise is a fact. Amendment 6 proposes not including
amendments related to frequently flooded areas in the ordinance. Although this amendment may be well-
meaning deal with the belief that this matter should be address elsewhere in the code, frequently flooded
areas are critical areas by definition and with the growing attention paid to the threat of sea level rise, it
would be odd for an environmentally progressive community such as Edmonds with considerable stake in
its waterfront, to leave frequently flooded areas out of the CAO update. He urged the Council to defeat
this amendment and leave frequently flooded areas in the updated CAO. The City's Strategic Action Plan
asked the senior center to build a community center; that can be stopped at any number of points in the
process either by action or inaction; consideration of the CAO is one such point. He urged the Council to
pay specific attention to framing the language of the CAO update in such a way that they can build a
multi -generational center that will serve many generations to come.
David Mellitte, Edmonds, a Woodway High School teacher, agreed with the students' comments
regarding the impact that critical areas have on the environment. Critical areas are often overlooked
unless one steps in it but they are extremely necessary to health and economic benefit. As has been seen
in Louisiana, when critical areas are overlooked, they do not act as sponges to soak up overflows from
natural changes in weather patterns and cannot act as a buffer. If buffers are intentionally reduced and
robust buffers are not required, property owners will face the consequences. He encouraged the Council
to maintain a robust effort with regard to critical areas.
Roger Hertrich, Edmonds, thanked Mayor Earling for his veto which extended discussion regarding the
CAO and the four Councilmembers who voted in favor of holding a public hearing. He appreciated
Councilmember Teitzel's question regarding buffer modification which would apply to stream
restoration. He found that extremely critical and said being overly strict, non -practical would discouraged
stream restoration. He pointed out toxic crumb rubber should be addressed in the CAO, noting there are
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no provisions for stormwater with toxic materials that flows into Puget Sound. With regard to
replacement trees, he pointed out a 1-inch tree has a better survival rate. He commented definite critical
area maps are overly expensive and are impractical. As a board member at the senior center, he preferred
to keep the old center to avoid these problems. He did not believe sea level rise would be as high as has
been stated and did not think that belonged in the CAO.
Doug Swartz, Edmonds, referred to Amendment 9 regarding restoration and requested the Council
consider restricting buffer reduction to 25%. Many Edmonds regulations include flexibility; although
flexibility sounds good at the outset, the problem is if staff gives into one developer, every other
developers or special interest will clamor for the same treatment. Buffer reduction up to 75% or allowing
the proponent to recommend the amount of buffer reduction violates the idea of a code. If a project need
more than a 25% reduction, the variance process would be appropriate. He urged the Council not to allow
up to a 75% buffer reduction without a variance because the end result would be a code that was
immaterial and that people could get around.
Sue Little, Edmonds, explained after purchasing her home at 806 Dayton Street in January 2007, she
was told by the City in October 2011 to daylight the stream on the property. Before she daylighted the
stream, it was in a pipe except for a waterfall. She hired a biologist and was told to complete a SEPA
checklist for the work in the onsite stream. The biologist reported the stream is a non -fish bearing
tributary to Shell Creek. She was also required to obtain hydrologist project approval and even though her
yard has no evidence of a wetland or habitat for endangered, threatened or sensitive species, she was told
to create a berm to hold water in the stream. The work had to be done during low flow during the
summer, 10 months from the time the original problem began with the rockery. Her rockery failed due to
the timing. The Fish and Wildlife report stated an annual inspection was required which has never been
done by Fish and Wildlife, the biologist or the Edmonds. After five years of misinformation, lack of
communication has created more water problems and expense. She found this very stressful as a property
owner as she cannot control the water coming down hill, the rain or the amount of water in her backyard.
After discovering rodents in her crawlspace, 3 feet of water was pumped out, a sump pump and more
drainage installed under her home at a cost of $9.000 She summarized throughout this process she has
spent approximately $40,000-$45,000 and still needs to spend more for drainage to address water issues.
She assured she was an environmentalist and liked water and trees but she did not like water threatening
her home.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
He noted the agenda memo and the agenda mentions only a public hearing. He agreed discussion was
appropriate but questioned whether the Council wanted to take action on the amendments tonight.
Councilmember Mesaros recalled Mr. Lien's slides recommended discussion on April 5 and asked Mr.
Lien to clarify. Mr. Lien agreed the agenda memo identified April 5 to narrow the potential amendments.
As there are no other items on tonight's agenda, he suggested the Council have further discussion tonight.
Councilmember Buckshnis pointed out the agenda memo states potential action and asked if the Council
could begin taking action on the amendments. City Attorney Jeff Taraday responded the agenda memo
limitations are more of a Council protocol issue than a legal issue; there is no legal issue with the Council
narrowing down the amendments tonight.
Councilmember Tibbott commented it may be worthwhile to consider amendments the Council can agree
on and address the remaining amendments at the next meeting.
Council President Johnson thanked everyone who participated in the public hearing particularly the
Students Saving Salmon, noting it was good to hear from young people in the community. She assured
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the Council will consider the written comments that have been submitted and citizens are welcome to
make comments regarding the specific amendments. As Mr. Lien mentioned, the Council wanted to
create the universe of potential amendments for the public hearing. The CAO is a very complex,
complicated ordinance and the Council should carefully consider how to move forward. She agreed with
proposed the schedule with adoption by the end of April.
Councilmember Teitzel appreciated Ms. Little's comments about her experience. If a citizen invests
thousands to daylight a stream for the benefit of the environment, it should be a positive experience for
the citizen and the environment. He supported establishing the CAO so that a citizen has reasonable use
of their property at the same time restoring and enhancing the environment to the extent possible and
avoiding Ms. Little's experience whenever possible.
Councilmember Nelson relayed his excitement to begin working on the amendments, preferring to begin
with the amendments that Councilmembers disagree on.
Council President Johnson commented on the importance of the Council considering the comments made
during the public hearing, fearing that taking action tonight would be premature. She preferred to read the
record more thoroughly, consider what has been said tonight and return at a future meeting.
Councilmember Mesaros was not certain which amendments the Council agreed on; he preferred to begin
with Amendment 1.
Councilmember Buckshnis suggested delaying Amendment 2 until the April 5 when the City Attorney
will provide information and Mr. Lien will provide an example. She suggested Amendment I lwas an
easy one, simply cleaning up the language.
Councilmember Teitzel did not advocate for the Council's involvement in the administration's decision -
making process; Councilmembers are legislators and set policy, the administration acts on the policy. If a
decision was made not to have Council take action on exceptions and in 1-2 years the Council found the
legislative intent was not being carried out, he asked if the Council could reopen the CAO to make it more
restrictive and possibly have the Council involved or did the Council have to wait 7 years to make an
amendment Mr. Taraday responded the Council could always clarify ambiguities in the code at a later
date if an ambiguity leads to decisions by the Hearing Examiner that the City Council did not
contemplated when adopting the code.
Councilmember Fraley-Monillas said the Council could also include something in the CAO and if it
didn't work, amend it. Mr. Taraday agreed that could also be done; whatever the Council adopts in 2016,
the Council was not forced to live with the 2016 CAO unchanged for 8 years. The Council can amend and
clarify it as necessary. Councilmember Fraley-Monillas asked if the Council could modify it in 2017. Mr.
Taraday answered yes.
Main Motion #1
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE AMENDMENT 11 AS PROPOSED.
Mr. Taraday clarified Councilmember Tibbott was seeking Council consensus to include Amendment 11
in the CAO. He advised the Council was not adopting anything tonight.
Action on Main Motion #1
MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO.
Main Motion #2
Edmonds City Council Draft Minutes
March 15, 2016
Page 13
Packet Pg. 37
3.2.a
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO
APPROVE AMENDMENT 3.
Councilmember Mesaros asked if 2 inch dbh replacement trees will be required if the amendment is
approved. Mr. Lien responded if the amendment is approved, the required replacement must be between
1-2 inches; a 1-inch tree would still be allowed. Councilmember Mesaros asked whether 3-inch tree
would be allowed. Mr. Lien answered yes. Councilmember Mesaros clarified the minimum was 1 inch.
Councilmember Teitzel asked what was gained with the amendment as the size of the replacement tree
was at a person's discretion. Mr. Lien said the vast majority of proposals will propose to plant a 1-inch
tree.
Action on Main Motion #2
UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT JOHNSON AND
COUNCILMEMBERS NELSON, FRALEY-MONILLAS, BUCKSHNIS AND TIBBOTT VOTING
YES; AND COUNCILMEMBERS MESAROS AND TEITZEL VOTING NO
Councilmember Teitzel proposed changing the title of ECDC 23.40.220.C.4, Amendment LB, Physically
separated/functionally isolated to physically separated/interrupted buffer. Mr. Lien clarified his
suggestion was to replace the entire phrase "physically separated/functionally isolated" with "interrupted
buffer."
Main Motion #3
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
CHANGE THE TITLE OF ECDC 23.40.220.C.4. TO INTERRUPTED BUFFER.
Mr. Lien said changing the entire section to interrupted buffer may require changing other references to
physically separated/functionally isolated throughout the CAO.
Action on Main Motion #3
MOTION CARRIED UNANIMOUSLY.
Main Motion #4
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE 4-INCH DBH IN AMENDMENT 4.A.
Council President Johnson referred to comment from Susan Paine regarding the importance of brush and
small young trees. Changing maintenance to allow removal of trees 4-inches dbh or smaller was not
taking into consideration other vegetation that may be useful in stabilizing a slope or providing habitat.
She suggested Ms. Paine's comments were worthy of additional consideration. She interpreted this
change to basically allow clear cutting of any steep slope that had 4 inch or less dbh vegetation.
Councilmember Mesaros responded he did to interpret this to allow clear cutting. He read it to allow
removal of vegetation as part of normal maintenance of vegetation around a critical area. He was certain a
property owner wanted to protect the slope as much as the City did. He recommended approving
Amendment 4.A and allow property owners to take responsibility for their land.
Councilmember Fraley-Monillas asked for clarification. Mr. Lien explained this definition refers to a
specific exemption in 23.40.230 (page 22 of Exhibit 1), an exemption allowed for operation, maintenance
or repair. A statement was added that reads, "Operation and maintenance also includes normal
maintenance of vegetation performed in accordance with best management practices, provided that such
management actions are part of regular and ongoing maintenance, do not expand further into the critical
area, are not the result of an expansion of the structure or utility, and do not directly impact an endangered
Edmonds City Council Draft Minutes
March 15, 2016
Page 14
Packet Pg. 38
3.2.a
or threatened species." A definition of normal maintenance of vegetation was also added, "normal
maintenance of vegetation means removal of shrubs, non -woody vegetation and trees less than 4 inch dbh
that occurs at least every other year. Maintenance also may include tree topping that has been previously
approved by the City in the past five years." Another possible provision would be within the allowed
activity section, 23.40.220.C.7 (page 19 of Exhibit 1) that addresses select vegetation removal activities
and includes a list of evasive and noxious weeds. Amendments to this section would limit the amount of
clearing to an area 1500 square feet over a 3 year period.
Councilmember Fraley-Monillas asked how this would apply to the two incidents on one property where
property owners cut trees on a hillside in a critical area. Mr. Lien answered the most common is alders
that sprout on a property. Alders are a pioneering species and can come up by the thousands on a site. The
exemption would prevent alders from taking over the site. The site Councilmember Fraley-Monillas was
referring to was subject to restoration. Alders can overwhelm a restoration project. The exemption would
allow a property owner to control the alders. Councilmember Fraley-Monillas commented it was not
related only to alders. Mr. Lien agreed, alders were only an example that this would apply to; other trees
sprout in a similar manner.
Councilmember Mesaros relayed his understanding if the amendment were approved, the regulations
would not allow a clear cut. Mr. Lien agreed the regulations would not allow a clear cut; it was related to
normal maintenance of vegetation on an ongoing regular basis.
Councilmember Buckshnis asked why 4 inches was preferable to 3 inches. Councilmember Mesaros
recalled a citizen presenting a 3-inch and a 4-inch log to illustrate there was not much difference between
3 inches and 4 inches.
Action on Motion #4
MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO.
Main Motion #5
COUNCILMEMBER NELSON MOVED, SECONDED BY TIBBOTT TO APPROVE
AMENDMENT I.A.
Councilmember Nelson explained this amendment provided a balance between allowing some flexibility
while requiring a qualified critical area consultant to make the determination whether it is in fact a
separated and isolated buffer.
Councilmember Mesaros referred to Mr. Echelbarger's comments regarding peer review and asked
whether this amendment would require peer review. Mr. Lien answered that was elsewhere in the
regulations. The amendment would not necessarily require peer review but it could. One of the instances
when the City requires peer review is when there are multiple critical area reports that do not agree. In the
instance referenced by Mr. Echelbarger, staff did not feel they had the expertise to review the critical area
reports so it was sent to a consultant with that expertise. Another area that always requires peer review is
development within the earth subsidence landslide hazard area in North Edmonds. He summarized there
are a few instances where this amendment may require peer review.
Councilmember Mesaros referred to Ms. Little's comments and the investments she has made when
trying to do the right thing that has not turned out well for her. If decisions are made to reduce the buffer,
he supported having good reason to do so and having expertise but did not want the property owner to go
through a series of events that complicates their lives rather than helps them with their property and helps
the City.
Edmonds City Council Draft Minutes
March 15, 2016
Page 15
Packet Pg. 39
Mr. Taraday pointed out a portion of Amendment LA overlaps with Amendment 2; Amendment LA
includes a process involving a recommendation to the City Council and Amendment 2 includes a different
process. An earlier Council comment recommended deferring Amendment 2 to a later date.
Councilmember Buckshnis said if Amendment LA was related to Amendment 2, she preferred to first
hear from the City Attorney on April 5.
Councilmember Tibbott relayed his understanding Amendment LA was an opportunity to agree with
what was already proposed in the CAO and was one of greatest opportunities to allow for development
that would improve environmental effectiveness in the critical area. He was supportive of Amendment
LA and looked forward to a further understanding of Amendment 2.
Action on Main Motion #5
COUNCILMEMBER NELSON WITHDREW AMENDMENT LA WITH AGREEMENT OF THE
SECOND.
Councilmember Teitzel expressed concern with the wording of Amendment LA, which states the director
will require the applicant to provide a site assessment and functional analysis report by a qualified critical
area consultant. His concern was this removes staff almost entirely from the decision. He envisioned a
property downslope from a stream and did not support requiring a report when it was absolutely clear
there was no impact on the nearby stream or wetland. He found Amendment LA too restrictive and felt it
should be reworded.
Main Motion #6
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO REMOVE AMENDMENT 4.C, ADDING A DEFINITION FOR BEST
AVAILABLE SCIENCE.
Councilmember Buckshnis commented the definition is already contained in ECDC 21.40.310.
Action on Main Motion #6
MOTION CARRIED UNANIMOUSLY.
Main Motion #7
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE AMENDMENT 4.1), MOVE DEFINITIONS FROM PART VI TO ECDC 24.40.010
AFTER PURPOSE SECTION.
Councilmember Buckshnis commented the definitions should be at the beginning which is done in other
cities' CAO for readability. Mr. Lien commented moving definitions from Part IV will not move the
section related to BAS which has its own section describing characteristics of BAS, not a definition. He
clarified Section 23.40.310 BAS is not contained in the definitions; the motion is to move the definitions
contained in Part IV, 23.40.320 to 23.40.010, moving the definitions from the end of the general section
to the beginning.
Councilmember Fraley-Monillas asked if Mr. Lien could bring back the amended text next week. Mr.
Lien relayed his understanding the Council was reducing the amendments via changes discussed tonight
so there were fewer to consider on April 5. He did not intend to make any of the changes approved
tonight and would incorporate all the proposed amendments following the April 5 meeting into a new
draft code for the April 12 meeting. Councilmember Fraley-Monillas feared it would be difficult to follow
on April 5 if some changes were approved tonight and not incorporated into the document. Mr. Lien
offered to create a new draft for the April 5 meeting although moving the definitions would require
renumbering everything which would be very confusing. Mr. Taraday suggested when the COA returns to
Edmonds City Council Draft Minutes
March 15, 2016
Page 16
Packet Pg. 40
3.2.a
the Council on April 5, staff categorize the amendments the Council has already acted on and
amendments that have not yet been acted on. Mr. Lien agreed with Mr. Taraday's suggestion.
Councilmember Mesaros asked the intent of Amendment 4.B. Councilmember Buckshnis answered it
relates to Amendment 2.
Councilmember Teitzel agreed it made sense to move the definition to the beginning as it will help the
reader to have the definitions as they read the CAO. With regard to BAS, he suggested referencing in the
list of definitions where BAS is in the document. Mr. Lien commented there was already motion to
remove Amendment 4.C. Councilmember Teitzel clarified his suggestion was to reference the section on
BAS as the definition of BAS.
Councilmember Buckshnis agreed with Councilmember Teitzel's suggestion.
Councilmember Mesaros clarified Councilmember Teitzel's suggestion; he was not recommending the
language regarding BAS be included in the definitions, he was recommending including a reference to
BAS in the definitions.
Amendment #1 to Main Motion #7
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO AMEND TO ADD REFERENCE CLARIFYING IN THE DEFINITION LIST WHERE A
READER MIGHT FIND INFORMATION ON BEST AVAILABLE SCIENCE.
Action on Amendment #1
AMENDMENT CARRIED UNANIMOUSLY.
Action on Main Motion #7 as amended
MAIN MOTION CARRIED UNANIMOUSLY.
It was the consensus of the Council to defer further discussion and action on the amendments to April 5.
7. MAYOR'S COMMENTS
Mayor Earling advised the new Economic Development Commission (EDC) has been formed and
thanked Councilmembers for their appointments. The EDC is a fabulous group of people; their first
meeting is March 30. The Mayors Pedestrian Safety Committee will meet for the first time on April 5.
Mayor Earling reminded of the Snohomish County Cities dinner on Thursday; he is unable to attend.
8. COUNCIL COMMENTS
Councilmember Nelson referred to comments regarding the subject of sea level rise. He was excited there
was so much interest in the topic and Edmonds, as well as other communities along the Washington coast
including Seattle, Olympia, King County, Bellingham and Bremerton and Kitsap Council have looked at
comprehensive ways to address sea level rise. If the City takes on this challenge, which he believed the
City should, we should look at ways to adopt, prepare and fight. The reality is all the modeling is over an
84-year time frame and for the first 34 years of that modeling, the damage is already done. Seas will rise
regardless of whether habits or lifestyles change. Beyond that point, from 2050 to 2100, there are things
the City can do to impact sea level rise and he recommended being proactive not just reactive.
Councilmember Fraley-Monillas apologized for arriving late; she was at Health District's annual retreat
until 6:45. The Health District is struggling with cuts and deciding which programs to cut. One of the
proposals is for the Health District to no longer serve the WIC program and subcontract it instead. There
Edmonds City Council Draft Minutes
March 15, 2016
Page 17
Packet Pg. 41
3.2.a
is some interest in asking cities to contribute funds per capita to the Health District. Funding is becoming
critical; by 2018 there will be a $2 shortfall every year, increasing to $8 million by 2019.
Councilmember Fraley-Monillas advised the Edmonds Senior Center is hosting a St. Patricks' dinner on
Thursday.
Councilmember Mesaros was inspired by Councilmember Nelson's comments about addressing issues
causing sea level rise proactivity such as global warming. He referred to Mr. Williams' presentation on
the ESCO project, noting in addition to energy savings, there will be a 536 ton reduction in CO2.
Councilmember Teitzel reported on an Audubon Society meeting he attended Friday evening in Everett
where the Students Saving Salmon made a presentation. He was impressed by their passion for the issue,
the environment health of the community, and salmon as well as their preparation. Edmonds is lucky to
have them in the community. He also complimented their advisors, Mr. Scordino and Ms. Stewart. The
group has a lot more data points that illustrate seasonal affects, water quality, temperature dissolved
oxygen, etc. and plan to make a presentation on their updated data to the Council soon.
Councilmember Tibbott commented while the Council was discussing the CAO, there was poetic justice
related to allergy season; he notices trees much more during this season. He expressed appreciation for
the comments during the public hearing, relaying his intent to incorporate them in his comments during
the process. He recognized as the Council deliberates, Councilmembers are informing each other,
reaching consensus, disagreeing and ultimately reaching a decision. He respected the value of that
deliberation and felt the public was well served by the process. He looked forward to the amendments and
ultimate adoption of the CAO. He understood not everyone would agree on everything but that was part
of working together. Although new to the Council, he was deeply appreciative of what the Council is able
to accomplish via its deliberation.
Council President Johnson relayed a conversation with Police Chief Compaan regarding the status of the
City's Comprehensive Emergency Management Plan. The plan was brought to Council in December and
the Council passed a legally required resolution approving the plan. At that time Council requested minor
revisions to plan, particularly in light of the City's move from ESCA to SCDEM and requested it be
returned to Council by March 31. Chief Compaan said the plan is being revised as Council requested and
will be presented to Council by the end of June.
Council President Johnson encouraged attendance at an interactive workshop regarding Highway 99 on
Thursday, March 24 at 7:00 p.m. in the Brackett Room.
Council President Johnson advised that the Governor called a special conference on race relations on
April 15 in Bothell. She encouraged Diversity Commission members or anyone interested in the subject
to attend.
Council President Johnson announced this is National Sunshine Week, recognizing the 1972 national
sunshine laws that encouraged open government and transparency.
9. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
At 9:36 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
pending or potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled
to last approximately 10 minutes and would be held in the Jury Meeting Room, located in the Public
Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected
officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley -
Edmonds City Council Draft Minutes
March 15, 2016
Page 18
Packet Pg. 42
Monillas, Buckshnis, Teitzel, Tibbott, Mesaros and Nelson. Others present were City Attorney Jeff
Taraday, and City Clerk Scott Passey. The executive session concluded at 9:46 p.m.
10. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
Mayor Earling reconvened the regular City Council meeting at 9:46 p.m.
11. ADJOURN
With no further business, the Council meeting was adjourned at 9:47 p.m.
Edmonds City Council Draft Minutes
March 15, 2016
Page 19
Packet Pg. 43
3.3
City Council
Meeting Date: 03/22/2016
Approval of claim, payroll and benefit direct deposit, checks and wire payments
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
Approval of claim checks #219014 through #219082 dated March 17, 2016 for $714,060.70. Approval of
payroll direct deposit #86940 through #87164, payroll checks #62104 through #62112 for $484,343.83,
benefit checks #62113 through #62117 and wire payments of $544,787.80 for the pay period March 1,
2016 through March 15, 2016.
Previous Council Action
Recommendation
Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments on the Consent Agenda.
Recommended Motion
Attachments:
Voucher Listing 03-17-16
Payroll Summary 03-15-15
Payroll Benefits 03-15-16
Project Numbers 03-17-16
Packet Pg. 44
3.3.a
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219014 3/17/2016 061029 ABSOLUTE GRAPHIX
219015 3/17/2016 064615 AIR COMPRESSOR SERVICE
219016 3/17/2016 000850 ALDERWOOD WATER DISTRICT
219017 3/17/2016 074306 AMWINS GROUP BENEFITS INC
219018 3/17/2016 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice PO # Description/Account
316175 WINTER PICKLE -BALL LEAGUE SH
WINTER PICKLE -BALL LEAGUE SH
001.000.64.571.25.31.00
9.5% Sales Tax
001.000.64.571.25.31.00
Total
42984 WWTP - REPAIR/MAINTENANCE, M
Service call, Hydrovane compressor
423.000.76.535.80.48.21
9.5% Sales Tax
423.000.76.535.80.48.21
Total
# MONTHLY WHOLESALE WATER CF
MONTHLY WHOLESALE WATER CF
421.000.74.534.80.33.00
Total
4140447 APRIL PREMIUMS
April Premiums
009.000.39.517.20.23.10
April Premiums (Barnard, Cooper, WE
617.000.51.517.20.23.10
Total
1988495460 WWTP - UNIFORMS, MATS AND TO
uniforms
423.000.76.535.80.24.00
mats and towels
423.000.76.535.80.41.00
9.5% Sales Tax
423.000.76.535.80.24.00
9.5% Sales Tax
423.000.76.535.80.41.00
Page: 1
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vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219018 3/17/2016 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
1988495461
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
1988495462
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
9.5% Sales Tax
001.000.66.518.30.24.00
1988499556
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MAT:
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MAT:
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MAT:
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
9.5% Sales Tax
001.000.65.518.20.41.00
9.5% Sales Tax
111.000.68.542.90.41.00
9.5% Sales Tax
421.000.74.534.80.41.00
9.5% Sales Tax
422.000.72.531.90.41.00
9.5% Sales Tax
423.000.75.535.80.41.00
9.5% Sales Tax
511.000.77.548.68.41.00
1988499557
FLEET DIVISION UNIFORMS & MAT
3.3.a
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vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
219018 3/17/2016 069751 ARAMARK UNIFORM SERVICES (Continued)
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.5% Sales Tax
511.000.77.548.68.24.00
9.5% Sales Tax
511.000.77.548.68.41.00
Total :
219019
3/17/2016
001795 AUTOGRAPHICS
80747
CHANGES & REPAIRS TO COUNCIL
ONE LOT OF NAME CHANGES AND
001.000.25.514.30.31.00
9.5% Sales Tax
001.000.25.514.30.31.00
Total
219020
3/17/2016
074031 BARTH, RUTH
2O694 NO FEAR DRAWIN
20694 NO FEAR DRAWING INSTRU
20694 NO FEAR DRAWING INSTRU
001.000.64.571.22.41.00
Total
219021
3/17/2016
073041 BECK & ASSOCIATES PLLC
2016edm02
PROFESSIONAL SERVICES POINT
Professional Services Point Edwards
001.000.62.524.10.41.00
Total
219022
3/17/2016
066673 BILLS BLUEPRINT INC
527171
E3FH.SPECS REPRODCUTION
E3FH.Specs Reproduction
422.200.72.594.31.41.00
Total
219023
3/17/2016
073760 BLUELINE GROUP LLC
11357
ESNA.SERVICES THRU FEBRUARY
ESNA.Services thru February 2106
421.000.74.534.80.41.00
3.3.a
Page: 3
Page: 3
Packet Pg. 47
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219023 3/17/2016 073760 BLUELINE GROUP LLC (Continued)
219024 3/17/2016 066578 BROWN AND CALDWELL 148594
219025 3/17/2016 069295 BROWN, CANDY 2/10 CLASSROOM VISIT
219026 3/17/2016 072571 BUILDERS EXCHANGE 1049322
219027 3/17/2016 071816 CARLSON, JESSICA 20661 ADVENTURES IN
219028 3/17/2016 064291 CENTURY LINK 206-Z02-0478
PO # Description/Account
ESNA.Services thru February 2106
422.000.72.531.90.41.00
ESNA.Services thru February 2106
423.000.75.535.80.41.00
Total
C465 - PROFESSIONAL SERVICES
001 - Project Management
423.100.76.594.39.41.10
003 - Bid Docs/Construction Estimate
423.100.76.594.39.41.10
002 - 90 percent design
423.100.76.594.39.41.10
Total
2/10/16 CLASSROOM VISIT KINGS,
2/10/16 CLASSROOM VISIT KINGS,
001.000.64.571.23.41.00
Total
E3FH & E4MB.BID DOC POSTING
E3FH.Bid Dco Posting
422.200.72.594.31.41.00
E4MB.Addendum Posting
016.000.66.518.30.41.00
Total
20661 ADVENTURES IN DRAWING
20661 ADVENTURES IN DRAWING
001.000.64.571.22.41.00
Total
WWTP - TELEMETRY CIRCUIT LINE
WWTP TELEMETRY CIRCUIT LINE
423.000.76.535.80.42.00
3.3.a
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147.5,
Page: 4
Packet Pg. 48
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219028 3/17/2016 064291 064291 CENTURY LINK
219029 3/17/2016 069457 CITY OF EDMONDS
219030 3/17/2016 019215 CITY OF LYNNWOOD
219031 3/17/2016 075384 CONOM, DEREK
219032 3/17/2016 072848 COPIERS NW
219033 3/17/2016 073823 DAVID EVANS & ASSOC INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued) Total
E3DD.ROW Permit E3DD.ROW PERMIT ENG20160093
E3DD.ROW Permit ENG20160093
112.000.68.595.33.41.00
Total
12117 MONTHLY MAINT / OPERATIONS SE
MONTHLY MAINT/OPERATIONS SEA
423.000.75.535.80.47.20
Total
5Z76735
PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.39.512.52.41.00
Total:
INV1350035
INV#1350035 ACCT#HMH636 - EDM
IRC5045 LEASE 02/05-03/04/16
001.000.41.521.10.45.00
9.5% Sales Tax
001.000.41.521.10.45.00
INV1350036
INV#1350036 ACCT#HMH606 - EDM
B/W METER CHARGE IRC5045
001.000.41.521.10.45.00
COLOR METER CHARGE IRC5045
001.000.41.521.10.45.00
9.5% Sales Tax
001.000.41.521.10.45.00
Total
370062
E1CA.SERVICES THRU 2/13/16
E1CA.Services thru 2/13/16
112.000.68.595.33.41.00
E1CA.Services thru 2/13/16
112.000.68.595.20.61.00
371771
E1CA.SERVICES THRU 2/13/16
3.3.a
Page: 5
0
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a�
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115.0(
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27,602.0( E
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1,788.4( L)
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Page: 5
Packet Pg. 49
Q
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
3.3.a
Page: 6
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account Amoun
219033 3/17/2016 073823 DAVID EVANS & ASSOC INC (Continued)
E1CA.Services thru 2/13/16
112.000.68.595.33.41.00 46,411.7,
E1CA.Services thru 2/13/16
112.000.68.595.20.61.00 4.335.3,
219034 3/17/2016 006626 DEPT OF ECOLOGY
219035 3/17/2016 073757 DEX MEDIA WEST INC
219036 3/17/2016 064531 DINES, JEANNIE
219037 3/17/2016 064640 DMCMA
L1400002-04
651150804
16-3642
5152016
219038 3/17/2016 067703 EDMONDS COMMUNITY COLLEGE 033-1516
219039 3/17/2016 008705 EDMONDS WATER DIVISION 5-00080
Total
W WTP - DEPT OF ECOLOGY, LOAI
Principal
423.000.76.591.39.78.10
Interest
423.000.76.592.39.83.10
Admin/Debt Service Charge
423.000.76.592.35.89.00
Total
CEMETERY ADVERTISING
CEMETERY ADVERTISING
130.000.64.536.20.41.40
Total
CITY COUNCIL MINUTES 3/1/16 & 3
03/01/16 & 03/08/16 CITY COUNCIL
001.000.25.514.30.41.00
Total
DMCMAANNUAL CONFERENCE
DMCMAANNUAL CONFERENCE
001.000.23.512.50.49.00
Total
ADULT VOLLEYBALL LEAGUES
ADULT VOLLEYBALL LEAGUES
001.000.64.571.25.45.00
Total
IRRIGATION AT HWY 99/CITY LINE
Page: 6
Packet Pg. 50
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
219039 3/17/2016 008705 EDMONDS WATER DIVISION (Continued)
5-10351
219040 3/17/2016 008812 ELECTRONIC BUSINESS MACHINES AR33177
AR34077
AR34311
PO # Description/Account
IRRIGATION AT HWY 99/CITY LINE
001.000.64.576.80.47.00
INTERURBAN TRAIL
INTERURBAN TRAIL
001.000.64.576.80.47.00
Total
INV#AR33177 ACCT# MK5031 - EDN
B/W COPY CHG 2/1-2/29/16
001.000.41.521.10.45.00
9.5% Sales Tax
001.000.41.521.10.45.00
COPIER CHARGES C1030
Copier charges for C1030
001.000.61.557.20.45.00
Copier charges for C1030
001.000.22.518.10.45.00
Copier charges for C1030
001.000.21.513.10.45.00
9.5% Sales Tax
001.000.61.557.20.45.00
9.5% Sales Tax
001.000.22.518.10.45.00
9.5% Sales Tax
001.000.21.513.10.45.00
PM PRINTER C1030 #A7078
PM PRINTER C1030 #A7078
001.000.64.576.80.45.00
Total
219041 3/17/2016 009350 EVERETT DAILY HERALD EDH686408 VARIANCE LEGAL AD ASTOUND BF
Variance Legal Ad - Astound Broadba
001.000.67.518.21.49.00
edh686808 LEGAL DESCRIPTION SELECT HON
Legal Description Select Homes -202
3.3.a
Page: 7
0
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Page: 7
Packet Pg. 51
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219041 3/17/2016 009350 EVERETT DAILY HERALD
219042 3/17/2016 011900 FRONTIER
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.62.558.60.41.40
Total:
253-011-1177
PUBLIC WORKS OMC RADIO LINE
PUBLIC WORKS OMC RADIO LINE'
001.000.65.518.20.42.00
PUBLIC WORKS OMC RADIO LINE'
111.000.68.542.90.42.00
PUBLIC WORKS OMC RADIO LINE'
421.000.74.534.80.42.00
PUBLIC WORKS OMC RADIO LINE'
423.000.75.535.80.42.00
PUBLIC WORKS OMC RADIO LINE'
511.000.77.548.68.42.00
PUBLIC WORKS OMC RADIO LINE'
422.000.72.531.90.42.00
425-712-0417
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
425-712-8251
PUBLIC WORKS OMC ALARM, FAX,
PUBLIC WORKS OMC FIRE AND IN'
001.000.65.518.20.42.00
PUBLIC WORKS OMC FIRE AND IN'
111.000.68.542.90.42.00
PUBLIC WORKS OMC FIRE AND IN'
421.000.74.534.80.42.00
PUBLIC WORKS OMC FIRE AND IN'
423.000.75.535.80.42.00
PUBLIC WORKS OMC FIRE AND IN'
511.000.77.548.68.42.00
425-745-4313
CLUBHOUSE ALARM LINES 6801 M
CLUBHOUSE FIRE AND INTRUSION
001.000.66.518.30.42.00
3.3.a
Page: 8
0
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68.8(
132.41 c
a�
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6.3£ —
0
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24.Z ca
a
24.Z E
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24.2: o
0
24.2: c
L
a
24.2( Q
ti
LO
33.Z
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33.2, r
r
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68.1: j
90.8 ,
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t
U
M
131.0, Q
Page: 8
Packet Pg. 52
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
219042 3/17/2016 011900 FRONTIER (Continued)
425-775-1344 RANGER
425-775-7865
219043 3/17/2016 011900 FRONTIER 425-712-0423
425-771-4741
PO # Description/Account
425-775-1344 RANGER STATION
425-775-1344 RANGER STATION
001.000.64.571.23.42.00
UTILITY BILLING RADIO LINE
UTILITY BILLING RADIO LINE TO FI'
421.000.74.534.80.42.00
Total
WWTPAFTER-HOURS BUSINESS I.
WWTPAFTER-HOURS BUSINESS I.
423.000.76.535.80.42.00
425-771-4741 CEMETERY PHONE/II
425-771-4741 CEMETERY PHONE/II
130.000.64.536.20.42.00
Total
219044 3/17/2016 002500 GALLS LLC DBA BLUMENTHAL 004947064 1NV#004947064 ACCT#1 00 1074529-
S/S POLO SHIRTS - LG
628.000.41.521.23.31.00
S/S POLO SHIRTS - 2X
628.000.41.521.23.31.00
S/S POLO SHIRT - 3X
628.000.41.521.23.31.00
S/S POLO SHIRTS - XL
628.000.41.521.23.31.00
511 S/S POLO SHIRT - LG
628.000.41.521.23.31.00
S/S POLO SHIRT - MD
628.000.41.521.23.31.00
S/S POLO SHIRTS - LG
628.000.41.521.23.31.00
S/S POLO SHIRTS - XL
628.000.41.521.23.31.00
S/S POLO SHIRTS - 2X
628.000.41.521.23.31.00
3.3.a
Page: 9
0
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Page: 9
Packet Pg. 53
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219044 3/17/2016 002500 GALLS LLC DBA BLUMENTHAL
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
9.6% Sales Tax
628.000.41.521.23.31.00
S/S POLO SHIRT - MD
628.000.41.521.23.31.00
S/S POLO SHIRT - 3X
628.000.41.521.23.31.00
004947066
1NV#004947066 ACCT#1 00 1074529-
TAC DRY RAIN SHELL - LG
628.000.41.521.23.31.00
TAC DRY RAIN SHELL - 2X
628.000.41.521.23.31.00
9.6% Sales Tax
628.000.41.521.23.31.00
004947067
1NV#004947067 ACCT#1 00 1074529-
TAC DRY RAIN SHELL - LG
628.000.41.521.23.31.00
TAC DRY RAIN SHELL - 3X
628.000.41.521.23.31.00
9.6% Sales Tax
628.000.41.521.23.31.00
004947069
1NV#004947069 ACCT#1 00 1074529-
TAC DRY RAIN SHELL - MD
628.000.41.521.23.31.00
9.6% Sales Tax
628.000.41.521.23.31.00
004947118
1NV#004947118 ACCT#1 00 1074529-
TAC DRY RAIN SHELLS - XL
628.000.41.521.23.31.00
9.6% Sales Tax
628.000.41.521.23.31.00
004954168
CR INV#004954168 - RETURN ITEM
RETURN S/S POLO SHIRT - LG
628.000.41.521.23.31.00
EA RETURN S/S POLO SHIRTS - XL
3.3.a
Page: 10
O
a
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L
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93.1' c
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389.9 i
389.9 1 U
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Page: 10
Packet Pg. 54
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219044 3/17/2016 002500 GALLS LLC DBA BLUMENTHAL
219045 3/17/2016 075538 GAMEZ, OMAR
219046 3/17/2016 068617 GLEISNER, BARBARA
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
628.000.41.521.23.31.00
RETURN 511 S/S POLO SHIRT - LG
628.000.41.521.23.31.00
RETURN TAC DRY RAIN SHELL-LG
628.000.41.521.23.31.00
RETURN TAC DRY RAIN SHELL-XI-
628.000.41.521.23.31.00
9.6% Sales Tax
628.000.41.521.23.31.00
Total
3112016 PROBATION TRAINING
PROBATION TRAINING
001.000.23.523.30.43.00
PROBATION MEETING
001.000.23.523.30.43.00
Total
20742 TAI CHI
20742 TAI CHI INSTRUCTION
20742 TAI CHI INSTRUCTION
001.000.64.571.27.41.00
20746 TAI CHI
20746 TAI CHI INSTRUCTION
20746 TAI CHI INSTRUCTION
001.000.64.571.27.41.00
20748 TAI CHI
20748 TAI CHI INSTRUCTION
20748 TAI CHI INSTRUCTION
001.000.64.571.27.41.00
20767 QIGONG
20767 QIGONG INSTRUCTION
20767 QIGONG INSTRUCTION
001.000.64.571.27.41.00
20769 QIGONG
20769 QIGONG INSTRUCTION
20769 QIGONG INSTRUCTION
001.000.64.571.27.41.00
20935 TAI CHI
20935 TAI CHI INSTRUCTION
20935 TAI CHI INSTRUCTION
3.3.a
Page: 11
0
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a�
L
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-79.9E
a�
c
-129.9�
0
ca
a
-40.3,
2,465.6i
w
0
0
8.6, o
L
a
10.8( Q
19.4i
ti
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0
378.0(
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84.0(
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282.7E L
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294.0( E
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Page: 11
Packet Pg. 55
Q
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
3.3.a
Page: 12
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
219046
3/17/2016
068617 GLEISNER, BARBARA
(Continued)
001.000.64.571.27.41.00
210.0(
Total:
1,453.5(
219047
3/17/2016
012190 GORSUCH, BRUCE
20652 GENEOLOGY
20652 GENEOLOGY INSTRUCTION
20652 GENEOLOGY INSTRUCTION
001.000.64.571.22.41.00
78.0(
Total:
78.0(
219048
3/17/2016
012560 HACH COMPANY
9825035
WWTP - SUPPLIES, LAB
M-FC ROSOLIC ACID,-
423.000.76.535.80.31.31
465.5'
Freight
423.000.76.535.80.31.31
41.61
9.5% Sales Tax
423.000.76.535.80.31.31
48.1 £
Total
219049 3/17/2016 072647 HERRERA ENVIRONMENTAL 38173
ESFB.SERVICES THRU 2/26/16
ESFB.Services thru 2/26/16
422.000.72.531.90.41.00
Total
219050 3/17/2016 073548 INDOFF INCORPORATED 2762772
WWTP - CERTIFICATE DISPLAY CA
CERTIFICATE DISPLAY CABINETS
423.000.76.535.80.35.00
9.5% Sales Tax
423.000.76.535.80.35.00
2763231
RETURN CERTIFICATE FRAMES
RETURN CERTIFICATE FRAMES
423.000.76.535.80.31.41
9.5% Sales Tax
423.000.76.535.80.31.41
2767554
OFFICE SUPPLIES
Office Supplies
001.000.22.518.10.31.00
Page: 12
Packet Pg. 56
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
3.3.a
Page: 13
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amoun
219050 3/17/2016 073548 INDOFF INCORPORATED (Continued)
9.5% Sales Tax
001.000.22.518.10.31.00
8.1 ,
2767602
OFFICE SUPPLIES
Office Supplies
001.000.22.518.10.31.00
3.9�
9.5% Sales Tax
001.000.22.518.10.31.00
0.3£
2768813
NOTEPADS
spiral bound notebooks
001.000.21.513.10.31.00
61.9,
9V batteries
001.000.21.513.10.31.00
13.5�
9.5% Sales Tax
001.000.21.513.10.31.00
7.1 ,
2769448
OFFICE SUPPLIES
Office Supplies
001.000.22.518.10.31.00
30.6(
9.5% Sales Tax
001.000.22.518.10.31.00
2.9'
219051 3/17/2016 067568 KPG INC
19016
219052 3/17/2016 073603 LIGHTHOUSE LAW GROUP PLLC 20240
219053 3/17/2016 075425 MCARTHUR, AMELIA
Mar-16
3/3-3/10 GYM MONITOR
Total:
ESDA.SERVICES THRU 1/25/16
ESDA.Services thru 1/25/16
112.000.68.595.33.41.00
Total
01-16 EXPENSES
01-16 reimbursement for expenses -
001.000.36.515.31.41.00
03-16 LEGALS FEES
03-16 Legal fees
001.000.36.515.31.41.00
Total
3/3-3/10/16 VOLLEYBALL GYM MON
Page: 13
Packet Pg. 57
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
3.3.a
Page: 14
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
a
m
Amoun
a�
219053
3/17/2016
075425 MCARTHUR, AMELIA
(Continued)
3/3-3/10/16 VOLLEYBALL GYM MON
001.000.64.571.25.41.00
60.0(
Total:
60.0(
219054
3/17/2016
019920 MCCANN, MARIAN
27
LEOFF 1 CLAIM REIMBURSEMENT
LEOFF 1 Claim Reimbursement
—
009.000.39.517.20.29.00
7,902.2:
Total:
7,902.2! a
219055
3/17/2016
020039 MCMASTER-CARR SUPPLY CO
51200068
WWTP - MAINTENENCE SUPPLIES
E
Stainless steel stud anchors for
423.000.76.535.80.48.21
U
387.7z w
Freight
o
423.000.76.535.80.48.21
8.3£ c
Total:
396.1: a
om
219056
3/17/2016
072746 MURRAY SMITH & ASSOCIATES
15-1715-7
ESKA.SERVICES THRU 2/29/16
Q
ESKA.Services thru 2/29/16
ti
421.200.74.594.34.41.00
1,491.0( o
Total:
1,491.0( ..
m
219057
3/17/2016
061013 NORTHWEST CASCADE INC
2-1511875
BRACKETTS LANDING HONEY BUC
BRACKETTS LANDING HONEY BUC
r
001.000.64.576.80.45.00
171.6: o
2-1512044
CIVIC FIELD 6TH & BELL HONEY B(
c
CIVIC FIELD 6TH & BELL HONEY B(
N
001.000.64.576.80.45.00
113.8E
2-1577974
SIERRA PARK HONEY BUCKET
m
SIERRA PARK HONEY BUCKET
001.000.64.576.80.45.00
113.8E o
2-1578878
MARINA BEACH PARK HONEY BUC
>
MARINA BEACH PARK HONEY BUC
001.000.64.576.80.45.00
2,938.8E
2-1580660
CIVIC FIELD 6TH & EDMONDS HON
CIVIC FIELD 6TH & EDMONDS HON
Q
Page: 14
Packet Pg. 58
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219057 3/17/2016 061013 NORTHWEST CASCADE INC (Continued)
2-1581723
219058 3/17/2016 063511 OFFICE MAX INC 230201
248975
361147
451787
452041
PO # Description/Account
001.000.64.576.80.45.00
PINE STREET PARK HONEY BUCK[
PINE STREET PARK HONEY BUCK[
001.000.64.576.80.45.00
Total
PM: TASK CHAIR (WRONG CHAIR, I
PM: TASK CHAIR (WRONG CHAIR, 1
001.000.64.576.80.31.00
9.5% Sales Tax
001.000.64.576.80.31.00
CREDIT FOR RETURNED, WRONG
CREDIT FOR RETURNED, WRONG
001.000.64.576.80.31.00
9.5% Sales Tax
001.000.64.576.80.31.00
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
P&R: REC: PAINTER TAPE, ADMIN:
REC: PAINTERS TAPE
001.000.64.571.22.31.00
ADMIN: BANDAIDS, LEGAL PADS
001.000.64.571.21.31.00
9.5% Sales Tax
001.000.64.571.22.31.00
9.5% Sales Tax
001.000.64.571.21.31.00
P&RADMIN: COPY PAPER
P&RADMIN: COPY PAPER
001.000.64.571.21.31.00
9.5% Sales Tax
001.000.64.571.21.31.00
Total
3.3.a
Page: 15
O
a
m
Amoun
a�
L
=a
113.8E
a�
c
a�
113.8E
3,565.9( r-
0
c�
159.9(
E
15.2(
4-
0
0
-159.9� c
a
-15.2( Q
ti
347.9:
m
r
30.0( r
M
O
10.7( am
c
2.8E .T
J
L
1.01 t
3
O
68.6(
c
a�
6.5. E
467.71 u
Page: 15
Packet Pg. 59
Q
3.3.a
vchlist Voucher List Page: 16
03/16/2016 11:15:49AM City of Edmonds
Bank code :
usbank
a
m
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun
a�
219059
3/17/2016 027060 PACIFIC TOPSOILS
212591
PM YARD WASTE DUMP CUST # 51
PM YARD WASTE DUMP
001.000.64.576.80.47.00
120.0(
212605
PM YARD WASTE DUMP CUST # 51
PM YARD WASTE DUMP
001.000.64.576.80.47.00
120.0(
212623
PM YARD WASTE DUMP CUST # 51
—
PM YARD WASTE DUMP
o
001.000.64.576.80.47.00
120.0( a
212675
PM YARD WASTE DUMP CUST # 51
PM YARD WASTE DUMP
001.000.64.576.80.47.00
84.0( 6
212678
PM YARD WASTE DUMP CUST # 51
p
PM YARD WASTE DUMP
6
001.000.64.576.80.47.00
84.0( c
212684
PM YARD WASTE DUMP CUST # 51
a
PM YARD WASTE DUMP
Q'
Q
001.000.64.576.80.47.00
84.0(
212690
PM YARD WASTE DUMP CUST # 51
PM YARD WASTE DUMP
001.000.64.576.80.47.00
84.0( m
212698
PM YARD WASTE DUMP CUST # 51
r
PM YARD WASTE DUMP
r
001.000.64.576.80.47.00
96.0( c
Total:
792.0( a
c
219060
3/17/2016 028860 PLATT ELECTRIC SUPPLY INC
1900603
WWTP - SUPPLIES, ELECTRICAL
N_
APP CL-75MN 3/4 IN COND CLAMP
J
L
423.000.76.535.80.48.22
35.9<
9.5% Sales Tax
423.000.76.535.80.48.22
3.4' 0
Total:
39.31
c
219061
3/17/2016 072384 PLAY-WELLTEKNOLOGIES
20883 LEGO WORKSHOP
20883 LEGO WORKSHOP INSTRUC
E
E
20883 LEGO WORKSHOP INSTRUC
U
001.000.64.571.22.41.00 300.0( +°
Q
Page: 16
Packet Pg. 60
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
219061 3/17/2016 072384 072384 PLAY -WELL TEKNOLOGIES (Continued)
219062 3/17/2016 029117 PORT OF EDMONDS 03870
219063 3/17/2016 064088 PROTECTION ONE
219064 3/17/2016 030780 QUIRING MONUMENTS INC
219065 3/17/2016 071467 S MORRIS COMPANY
31146525
00000162342
FEB 2016
219066 3/17/2016 075543 SNO CO PUBLIC DEFENDER ASSOC 1475
219067 3/17/2016 037375 SNO CO PUD NO 1
2002-0255-4
161i11m:lf:%IN
2006-5085-1
Description/Account
Total
PORT RIGHT-OF-WAY LEASE FOR
PORT RIGHT-OF-WAY LEASE FOR
422.000.72.531.90.51.00
Total
ALARM MONITORING CITY HALL
ALARM MONITORING CITY HALL 12
001.000.66.518.30.42.00
Total
CEMENT FOUNDATION-GRUBER
CEMENT FOUNDATION-GRUBER
130.000.64.536.20.34.00
Total
INVOICE 2/29/16 ACCT#70014 - EDP
#187649 1 NPC - 2/4/2016
001.000.41.521.70.41.00
#188216 3 NPC - 2/18/16
001.000.41.521.70.41.00
Total
MONTHLY CONTRACT COSTS (ATT
Monthly contract costs (attorney,
001.000.39.512.52.41.00
Total
WWTP FLOW METER 2400 HIGHW
WWTP FLOW METER 2400 HIGHW
423.000.76.535.80.47.62
TRAFFIC LIGHT 22400 76TH AVE W
TRAFFIC LIGHT 22400 76TH AVE W
111.000.68.542.64.47.00
CITY PARK RESTROOMS
CITY PARK RESTROOMS
3.3.a
Page: 17
0
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Page: 17
Packet Pg. 61
Q
3.3.a
vchlist Voucher List Page: 18
03/16/2016 11:15:49AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
a
m
Amoun
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219067 3/17/2016 037375 SNO CO PUD NO 1
(Continued)
001.000.64.576.80.47.00
22.0(
2017-9000-3
ALDERWOOD INTERIE 6130 168TH
ALDERWOOD INTERIE 6130 168TH
421.000.74.534.80.47.00
16.7z
2019-2088-2
WWTP FLOW METER 8421 244TH ;
WWTP FLOW METER 8421 244TH
—
423.000.76.535.80.47.62
16.2(
2024-9953-9
LIFT STATION #1 105 CASPERS ST
a
LIFT STATION #1 105 CASPERS ST
423.000.75.535.80.47.10
1,070.6(
20254064-7
SIERRA PARK IRRIGATION 8100 191
SIERRA PARK IRRIGATION 8100 191
p
001.000.64.576.80.47.00
15.7: -(0-
2051-8438-5
LIFT STATION #5 432 3RD AVE S / fV
0
LIFT STATION #5 432 3RD AVE S / IV
a
423.000.75.535.80.47.10
31.9: Q
2053-0758-0
DECORATIVE & STREET LIGHTING
DECORATIVE & STREET LIGHTING
111.000.68.542.64.47.00
211.1(
2207-9275-8
TRAFFIC LIGHT 22730 HWY 99 / ME
TRAFFIC LIGHT 22730 HWY 99 / ME
r
111.000.68.542.64.47.00
148.3' r
Total:
1,565.91, c
219068 3/17/2016 063941 SNO CO SHERIFFS OFFICE
I000406199
INV#I000406199 CUST#SSH00095-E
aM
SCSO RANGE USAGE 10 HR 2/23/1
N
001.000.41.521.40.41.00
580.0( L
Total:
580.0(
219069 3/17/2016 065910 SNOCOM 911 COMMUNICATIONS
16-0301-2
Q2-16 COMMUNICATIONS
0
Q2-16 COMMUNICATIONS
>
001.000.39.528.00.51.00
211,082.1
Q2-16 COMMUNICATIONS
E
421.000.74.534.80.51.00 5,554.7�
Q2-16 COMMUNICATIONS f°
Q
Page: 18
Packet Pg. 62
vchlist
03/16/2016 11:15:49AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219069 3/17/2016 065910 SNOCOM 911 COMMUNICATIONS (Continued)
16-0301-2A
219070 3/17/2016 038300 SOUND DISPOSAL CO 104757
219071 3/17/2016 040917 TACOMA SCREW PRODUCTS INC 18108084
219072 3/17/2016 071666 TETRATECH INC
219073 3/17/2016 070902 ULVESTAD, KAREN
219074 3/17/2016 073310 UNISAFE INC
35009-3A
35009-4B
20869 PHOTO WALK
696278
PO # Description/Account
423.000.75.535.80.51.00
Q2-16 NEW WORLD ASSESSMENT
Q2-16 New World Assessment
001.000.39.528.00.51.00
Total
WWTP 200 2ND AVE S / ASH DISPC
WWTP 200 2ND AVE S / ASH
423.000.76.535.80.47.65
Total
WWTP - REPAIR/MAINTENANCE, M
SS WEDGE ANCHORS 1/4" X 2-1/4"
423.000.76.535.80.48.21
9.5% Sales Tax
423.000.76.535.80.48.21
Total
ESDB.SERVICES THRU 1/29/16
ESDB.Services thru 1/29/16
001.000.67.518.21.41.00
ESDB.SERVICES THRU 1/29/16
ESDB.Services thru 1/29/16
001.000.67.518.21.41.00
Total
20869 PHOTO WALK INSTRUCTION
20869 PHOTO WALK INSTRUCTION
001.000.64.571.22.41.00
Total
WWTP - SUPPLIES, OPERATIONS
TopGrip Ultimate Heavy -Duty Powder
423.000.76.535.80.31.11
Total
3.3.a
Page: 19
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Page: 19
Packet Pg. 63
Q
3.3.a
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Voucher List
Page: 20
03/16/2016
11:15:49AM
City of Edmonds
Bank code :
usbank
a
m
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun
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219075
3/17/2016 062693 US BANK
0108
INV#0108 03/07/16 - THOMPSON - E
LAMINATING POUCHES -BUS CARD
001.000.41.521.10.31.00
4"
30.6( c
STEEL SHELVING UNITS
001.000.41.521.10.35.00
476.5,
UNDER ARMOR BOOTS-SACKVILLE
c�
001.000.41.521.71.24.00
172.0( o
NOTARY BON D/STAMP-B ROMAN
001.000.41.521.11.31.00
137.7E a
SEND FLASHLIGHT FOR REPAIR
001.000.41.521.10.42.00
11.1E
ENERGIZER BATTERIES -TRAFFIC
001.000.41.521.22.31.00
37.3( o
YELLOW CHALK FOR ANIMAL CON
001.000.41.521.70.31.00
21.8, o
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a
Q.
001.000.41.521.10.31.00
151.1( Q
REG. NOAM MOTOR TRAIN-FALK
ti
001.000.41.521.40.49.00
150.0( c
REG NOAM MOTOR TRAIN -STRUM
001.000.41.521.40.49.00
150.0(
RE. NOAM MOTOR TRAIN-ROTH
001.000.41.521.40.49.00
150.0( r
COMBAT SHOOTING TARGETS
o
001.000.41.521.40.31.00
59.9 1
BULLSEYE TARGETS
N
001.000.41.521.40.31.00
53.9�
OPS GEAR DBL HOSTAGE TARGET
m
001.000.41.521.40.31.00
65.9:
RETURN SAMPLES WATERSHED
3
0
001.000.41.521.10.42.00
12.6. >
0108 INV#0108 CR FOR SHELVES & REC
CR FOR STEEL SHELVING UNITS
E
001.000.41.521.10.35.00
-476.5,
REF REG. WHIA CLASS - SPEER
Q
Page: 20
Packet Pg. 64
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.41.521.40.49.00
2519
INV#2519 03/07/16 - POLICE 1 - EDP
MEAL/PED CRASH INV - MACK
001.000.41.521.40.43.00
BAGGAGE FEE/PED CRASH-MACK
001.000.41.521.40.43.00
MEAL/PED CRASH INV - MACK
001.000.41.521.40.43.00
LODGING/PED CRASH INV - MACK
001.000.41.521.40.43.00
CAR RENTAL/PED CRASH INV - MA
001.000.41.521.40.43.00
MEAL/PED INV CRASH INV - MACK
001.000.41.521.40.43.00
MEAL/PED CRASH INV - MACK
001.000.41.521.40.43.00
BAGGAGE FEE/PED CRASH-MACK
001.000.41.521.40.43.00
2985
W WTP - FEBRUARY 2016 CC
Safety Signage
423.000.76.535.80.31.12
D-Link DGS 105;-
423.000.76.535.80.31.42
9.5% Sales Tax
423.000.76.535.80.31.12
9.5% Sales Tax
423.000.76.535.80.31.42
3249
US CREDIT CARD STATEMENT
ADOBE EXPORT PDF
001.000.23.512.50.49.00
POSSAGE FOR MAILING PASSPOR
001.000.23.512.50.42.00
3314
INV#3314 03/07/16 - LAWLESS - ED
ISREALI BANDAGES
3.3.a
Page: 21
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Page: 21
Packet Pg. 65
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
628.000.41.521.23.31.00
COMBAT APP TOURNIQUETS
628.000.41.521.23.31.00
3520
INV#3520 03/07/16 - POLICE #2 - EE
FEDEX CHG #14-5184
001.000.41.521.10.42.00
FEDEX CHG #1191,2943,2948
001.000.41.521.10.42.00
FEDEX CHG #15-1339,201130
001.000.41.521.10.42.00
FEDEX CHG RET BALLISTIC VEST:
001.000.41.521.10.42.00
FEDEX CHG RET BALLISTIC VEST:
001.000.41.521.10.42.00
FEDEX CHG RET BALLISTIC VEST,
001.000.41.521.10.42.00
FEDEX CHG #16-3473,3242
001.000.41.521.10.42.00
4675 PARKS CR CARD
4675 PARKS CR CARD
AMAZON: PRESCHOOL SUPPLIES:
001.000.64.571.29.31.00
EDMONDS DEV SVCS: PERMIT FEE
125.000.64.594.75.65.00
AMAZON: GYM WIPES FOR WEIGH
001.000.64.571.27.31.00
NEWEGG: SPEAKERS FOR MEADC
001.000.64.571.29.31.00
AMAZON: PRESCHOOL SUPPLIES:
001.000.64.571.29.31.00
EDMONDS DEV SVCS: FISHING PIE
132.000.64.594.76.65.00
THE PARTY STORE: GYMNASTICS
001.000.64.571.28.31.00
DOLLAR STORE: GYMNASTICS SUI
3.3.a
Page: 22
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Page: 22
Packet Pg. 66
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.64.571.28.31.00
STAPLES: WORK TABLE FOR FROI`
001.000.64.571.22.31.00
WSU PESTICIDE EDUCATION: KIM,
001.000.64.576.80.49.00
AMAZON: MUSIC FOR GYMNASTIC
001.000.64.571.28.31.00
AMAZON: METALUBE CLEANER/DE
001.000.64.576.80.31.00
4697
EASC ANNUAL ECONOMIC FOREC,
EASC Annual Economic Forecast
001.000.21.513.10.49.00
ipad keyboard
001.000.21.513.10.31.00
Coffee for State of the City
001.000.21.513.10.49.00
Chair floor mat
001.000.21.513.10.31.00
United Way Community Caring Celeb
001.000.21.513.10.49.00
9.5% Sales Tax
001.000.21.513.10.49.00
9.5% Sales Tax
001.000.21.513.10.31.00
5179
COMPUTERS, MONITORS, DOMAIN
Newegg.com - Samsung 850EVO 251
001.000.31.518.88.35.00
Newegg.com - Logitech MK520 Wirel
001.000.31.518.88.35.00
Bulkregister.com - Domain name
001.000.31.518.88.49.00
CDW-G - Backup tapes
001.000.31.518.88.35.00
Newegg.com - 10Pcs CAT3 RJ11 6Pz
3.3.a
Page: 23
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Page: 23
Packet Pg. 67
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.31.518.88.31.00
Amazon - Official ISC2 Guide to the
001.000.31.518.88.31.00
Amazon - CISSP ISC2 Certified
001.000.31.518.88.31.00
Newegg.com - Intel BOXNUC615SYK
001.000.31.518.88.35.00
ACCIS - 2016 Spring Conference
001.000.31.518.88.49.00
Newegg.com - Intel Desktop Comput(
001.000.41.521.22.35.00
USPS - Shipping charges
001.000.31.518.88.42.00
Newegg.com - Intel BOXNUC615SYK
001.000.31.518.88.35.00
ASUS VE228H HDMI LED backlight I.
001.000.31.518.88.35.00
Samsung 850EVO 250GB Internal S:
001.000.31.518.88.35.00
Bulkregister.com - Domain Name
001.000.31.518.88.49.00
BulkRegister.com - Domain Name
001.000.31.518.88.49.00
Newegg.com - Kingston 8GB 260pin
001.000.31.518.88.35.00
Newegg.com - Kingston 8GB 260pin
001.000.67.518.21.35.00
Newegg.com - Kingston 8GB 260pin
001.000.62.524.20.35.00
Newegg.com - Intel BOXNUC61, Sam
001.000.67.518.21.35.00
Newegg.com - Intel BOXNUC61, Sam
001.000.62.524.20.35.00
Newegg.com - Changhong 40" 1080p
3.3.a
Page: 24
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Page: 24
Packet Pg. 68
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
001.000.41.521.22.35.00
Bulkregister.com - Domain Name
001.000.31.518.88.49.00
Solarwinds - Kiwi Syslog Server
001.000.31.518.88.48.00
5419
US BANK VISA- OFFICE CHARGES
Misc office supplies through Amazon
001.000.62.524.10.31.00
classes for building
001.000.62.524.20.49.00
Mailing for Planning
001.000.62.524.10.41.00
Adobe service subscription
001.000.62.524.10.41.00
Economic Alliance of Snohomish Cou
001.000.62.524.10.49.00
5923
OFFICESPACE LISTING, EASC BRE
EASC meeting 3/22/16 for director
001.000.61.558.70.49.00
Lunch meeting for Waterfront Access
001.000.67.518.21.49.00
Off iceSpace listing on website for
001.000.61.558.70.41.00
Registration for Director to attend
001.000.61.557.20.49.00
6254 PARKS CR CARD
6254 CH PARKS CR CARD
ACT EDMONDS DEV SVCS: FISHIN,
132.000.64.594.76.65.00
7476
INV#7476 03/07/16 - BARD - EDMO�
MENS BOOTS - BICKLEY
001.000.41.521.22.24.00
UNIVERSAL RADIO HOLDER
001.000.41.521.22.31.00
REG. SHOOTING LESSONS-YAMAN
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Page: 25
Packet Pg. 69
Q
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher Date Vendor
219075 3/17/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.41.521.40.49.00
REG. WSHNA CONFERENCE -MACH
001.000.41.521.40.49.00
MEASURE STIX
001.000.41.521.80.31.00
LOGITECH WIRELESS PRESENTEF
001.000.41.521.40.31.00
AIRFARE/NEW WORLD CONF-COLT
001.000.41.521.40.43.00
RECORDS SOFTWARE
001.000.41.521.11.31.00
2015 DCD RCW
001.000.41.521.40.31.00
BLUE TRAINING GUNS
001.000.41.521.40.31.00
ALS LEVEL II UBL HOLSTER
001.000.41.521.22.24.00
ALS LEVEL II UBL HOLSTER
001.000.41.521.22.31.00
TLO SEARCHES 02/2016
001.000.41.521.21.41.00
MINDFLASH-MO FEE FOR ONLINE
001.000.41.521.40.49.00
7483
MARCH MAYOR'S LUNCHEON MEE
March Mayor's Luncheon Meeting
001.000.21.513.10.49.00
8017
ENG CREDIT CARD FEBRUARY 201
Hauss ITE Meeting
001.000.67.518.21.49.00
Lambert & Zulauf iPad Rugged Case:
001.000.67.518.21.49.00
McConnell.HDMI Cables for Monitor
001.000.67.518.21.49.00
Hauss.Hotel Stay for APWA 2016 Spr
3.3.a
Page: 26
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Packet Pg. 70
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3.3.a
vchlist Voucher List Page: 27
03/16/2016 11:15:49AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
a
m
Amoun
a�
219075 3/17/2016 062693 US BANK
(Continued)
001.000.67.518.21.49.00
291.0,
8304
JOB ADVERTISING - ACCOUNTING
c
Job Advertising - Accounting Manage
001.000.22.518.10.41.00
150.0(
Job Advertising - Storm Maintenance
001.000.22.518.10.41.00
90.0( o
Job Advertising - Administrative
001.000.22.518.10.41.00
90.0( a
Job Advertising - Leg is lative/Executiv,
001.000.22.518.10.41.00
45.0(
Sit/Stand Desk
001.000.22.521.10.49.00
1,103.0( o
Job Advertising - Custodian
001.000.22.518.10.41.00
90.0( o
Job Advertising - Public Disclosure &
L
a
001.000.22.518.10.41.00
90.0( Q
Indeed Job Advertising
001.000.22.518.10.41.00
21.2( c
Job Advertising - Senior Animal Contr
v
001.000.22.518.10.41.00
40.0( m
Job Advertising - Senior Animal
T"
001.000.22.518.10.41.00
45.0( r
Job Advertising - Accounting Manage
o
001.000.22.518.10.41.00
45.0(
Job Advertising - Parks Department
001.000.22.518.10.41.00
90.0(
Job Advertising - Beautification
m
001.000.22.518.10.41.00
90.0(
Total:
27,448.9< o
219076 3/17/2016 075550 VERIZON WIRELESS
160047995
INV#160047995 - EDMONDS PD
REQUEST TEXT MSG #15-2237
001.000.41.521.21.41.00
150.0( E
Total:
150.0(
Q
Page: 27
Packet Pg. 71
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher
219077
219078
219079
219080
Date Vendor
3/17/2016 068259 WA ST CRIMINAL JUSTICE
3/17/2016 067917 WALLY'S TOWING INC
Voucher List
City of Edmonds
Invoice
201125992
55319
3/17/2016 047665 WATER ENVIRONMENT FEDERATION 300013203
3/17/2016 064800 WEHOP
2374
630358
630359
PO # Description/Account
INV 201125992 EDMONDS PD - PRC
PROPERTY & EVIDENCE - SCHEEL
001.000.41.521.40.49.00
PROPERTY & EVIDENCE - HAWLE)
001.000.41.521.40.49.00
Total
INV#55319 - EDMONDS PD
TOW 2002 MITSUBISHI #882YMH
001.000.41.521.22.41.00
9.5% Sales Tax
001.000.41.521.22.41.00
Total
WWTP - MEMBERSHIP RENEWAL
Pamela Randolph, June 2016 - May
423.000.76.535.80.49.00
Curt Zuvela, June 2016 - May 2017
423.000.76.535.80.49.00
Total
FLOWER PROGRAM: PLANTS RETI
FLOWER PROGRAM: PLANTS RETI
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
FLOWER PROGRAM: COLEUS
FLOWER PROGRAM: COLEUS
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
3.3.a
Page: 28
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Page: 28
Packet Pg. 72
vchlist
03/16/2016 11:15:49AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
219080 3/17/2016 064800 WEHOP (Continued)
630396
219081 3/17/2016 064008 WETLANDS & WOODLANDS 15442
219082 3/17/2016 075122 YAKIMA CO DEPT OF CORR 03-04-16
69 Vouchers for bank code : usbank
69 Vouchers in this report
PO # Description/Account
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
Total
YOST PARK: SALAL, OREGON GRA
YOST PARK: SALAL, OREGON GRA
001.000.64.576.80.31.00
9.5% Sales Tax
001.000.64.576.80.31.00
Total
INMATE HOUSING FEB 2016 - EDM(
INMATE HOUSING - FEB 2015-
001.000.39.523.60.51.00
Total
Bank total
Total vouchers
3.3.a
Page: 29
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Page: 29
Packet Pg. 73
Q
3.3.b
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 770 (03/01/2016 to 03/15/2016)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pay Correction
0.00
-156.28
112
ABSENT
NO PAY NON HIRED
32.00
0.00
121
SICK
SICK LEAVE
755.75
26,574.01
122
VACATION
VACATION
812.00
30,965.81
123
HOLIDAY
HOLIDAY HOURS
81.50
2,959.51
124
HOLIDAY
FLOATER HOLIDAY
43.00
1,294.96
125
COMP HOURS
COMPENSATORY TIME
114.25
4,219.73
132
JURY DUTY
JURY DUTY
53.00
1,750.09
150
REGULAR HOURS
Kelly Day Used
114.00
4,445.20
155
COMP HOURS
COMPTIME AUTO PAY
116.63
4,638.43
160
VACATION
MANAGEMENT LEAVE
25.00
1,492.82
190
REGULAR HOURS
REGULAR HOURS
16,892.35
604,797.56
195
REGULAR HOURS
ADMINISTRATIVE LEAVE
88.00
3,939.00
196
REGULAR HOURS
LIGHT DUTY
72.00
2,331.75
210
OVERTIME HOURS
OVERTIME -STRAIGHT
6.00
197.74
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
2,375.80
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
15.00
1,299.47
220
OVERTIME HOURS
OVERTIME 1.5
166.50
10,975.17
225
OVERTIME HOURS
OVERTIME -DOUBLE
20.75
1,493.96
405
ACTING PAY
OUT OF CLASS - POLICE
0.00
129.96
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
240.93
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
914.88
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
287.38
602
COMP HOURS
ACCRUED COMP
60.25
0.00
604
COMP HOURS
ACCRUED COMP TIME
104.42
0.00
606
COMP HOURS
ACCRUED COMP TIME
9.00
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
24.95
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
171.67
boc
MISCELLANEOUS
BOC II Certification
0.00
84.53
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
107.89
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
147.28
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
622.35
det
MISCELLANEOUS
DETECTIVE PAY
0.00
102.75
det4
MISCELLANEOUS
Detective 4%
0.00
986.42
03/17/2016
Packet Pg. 74
3.3.b
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 770 (03/01/2016 to 03/15/2016)
Hour Type Hour Class Description Hours Amount
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
731.26
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
873.40
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
4,555.98
k9
MISCELLANEOUS
K-9 PAY
0.00
102.75
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
956.79
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
549.04
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
878.62
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
996.70
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
5,415.06
Iq4
LONGEVITY
Lonqevity 1 %
0.00
206.78
Iq6
LONGEVITY
Longevity .5%
0.00
261.70
Iq7
LONGEVITY
Longevity 1.5%
0.00
966.45
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
196.02
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
47.12
phy
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,826.52
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS SER
0.00
157.56
sdp
MISCELLANEOUS
SPECIAL DUTY PAY 5%
0.00
514.51
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
157.56
traf
MISCELLANEOUS
TRAFFIC
0.00
323.67
19,629.40 $729,133.21
Total Net Pay: $484,343.83
03/17/2016
Packet Pg. 75
3.3.c
Benefit Checks Summary Report
City of Edmonds
Pay Period: 770 - 03/01/2016 to 03/15/2016
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
62113
03/18/2016
epoa2
EPOA-POLICE
3,042.00
0.00
62114
03/18/2016
epoa3
EPOA-POLICE SUPPORT
436.50
0.00
62115
03/18/2016
flex
NAVIA BENEFIT SOLUTIONS
871.24
0.00
62116
03/18/2016
teams
TEAMSTERS LOCAL 763
4,632.50
0.00
62117
03/18/2016
icma
VANTAGE TRANSFER AGENTS 304884
2,456.31
0.00
11,438.55
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2362
03/18/2016
awc
AWC
316,396.31
0.00
2365
03/18/2016
wadc
WASHINGTON STATE TREASURER
20,944.00
0.00
2366
03/18/2016
us
US BANK
99,562.40
0.00
2367
03/18/2016
mebt
WTRISC FBO #N3177131
91,071.44
0.00
2370
03/18/2016
pb
NATIONWIDE RETIREMENT SOLUTION
5,168.60
0.00
2371
03/18/2016
flex
NAVIA BENEFIT SOLUTIONS
158.00
0.00
2372
03/18/2016
oe
OFFICE OF SUPPORT ENFORCEMENT
48.50
0.00
533,349.25
0.00
Grand Totals: 544,787.80
0.00
3/ 17/2016
Packet Pg. 76
3.3.d
PROJECT NUMBERS (By Engineering Number)
Engineering
Proiect
Project
Accounting
Funding
Number
Number
Project Title
i
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
TR
c354
Sunset Walkway Improvement
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement '
STR
E2AA
c391
Im
Transportation Plan Update
E2AB
c392
9th Avenue Improvement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
378
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c380
Edmonds Marsh Feasibility Study
STR
E3AB
c427
SR104 Corridor Transportation Study
STR
E3DR
rajol
238th StgW Waikw� to 104th Av�
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
th St. SW Walkwalrdmonds Way to Madrona School)
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
2013 Sewerline Replacement Projec
WTR
E3J13
c418
224th Waterline Relocation (2013)
E3LB
ESC
STR
E4CA
c438
2014 Overlay Program
liq
E4CB
r
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
E4CD
c462
220th Street Overlay Project
STR
E4DA
c453
Train Trench - Concept
454
SR104/City Park Mid -Block Crossing
STM
E41FA
c433
2014 Drainage Improvements
4FB
c
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c436
2014 Lake Ballinger Associated Projects
STM
E41FE
c455
Dayton Street Stormwater Pump Station
STM
ffc459
Video Assessment of Stormwater Lin
SWR
E4GA
c441
2015 Sewerline Replacement Project
Revised 3/17/2016 Packet Pg. 77
3.3.d
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
c446
Sewer Outfall Groundwater Monitoring
WTR
E4J13
c440
2015 Waterline Replacement Program
201§&Nater Comp�Jpdat^
FAC
E4LA
c444
Public Safety Controls System Upqrades
City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
Trackside Warning System
STR E5AB c471 2015 Traffic Calminq
WTR E5CB
STR E5DA
STM E5FA
STM
c463 2015 Overlay Progra
c475 2015 Waterline Overlays
i007 RP 2015 Sewerline Overlays or
c474 Bikelink Project
c478 Edmonds Waterfront Access Analysi
c466 2015 Citywide Drainage Improvements/Rehab Projects
c467 Update Stormwater Management Code & Associated Projects
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
E5FD
AM479
Seaview Park Infiltration Facility
STM
E51FE
c484
12th Ave & Sierra Stormwater System Improvements
SWR
469
2016-17 Sanitary Sewer Replacement Projects _
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
tfall Pipe Modifications
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
E5,113
WTR E5KA
FAC
UTILITIES E5NA
STR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) �Illl
c473 Five Corners Reservoir Re -coating
AN Upgrades - Council Chambers
solo Standard Details Updates
Vi008 2016 Overlay Prograr1l&
WTR
E6CB
i009
2016 Waterline Overlays
E6CC
i010
2016 Sewerline Overlays
STR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
°mom
Northstream Culvert Repair Under Puget Drive
UTILITIES
E6JA
s013
Utility Rate Update
s014
SR99 Safety Improvements (224th to 216th)
STR
E7AC
i005
228th St. SW Corridor Improvements
E7FG
m013
PM
E7MA
c276
Dayton Street Plaza
co
ti
M
O
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L
d
Z
U
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0
IL
c
m
E
s
Q
Revised 3/17/2016 Packet Pg. 78
PROJECT NUMBERS (By Engineering Number)
3.3.d
Engineering
Protect
Funding Number
PM EBMA
Protect
Accounting
Number
c282
Project Title
Fourth Avenue Cultural Corridor
Revised 3/17/2016 Packet Pg. 79
3.4
City Council
Meeting Date: 03/22/2016
Acknowledge Receipt of Claim for Damages from Alexandre C. and Katy B. Araujo ($400.00).
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
Alexandre C. and Katy B. Araujo
1508 8th Place South
Edmonds, WA 98020
($400.00)
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Acknowledge receipt of the Claim for Damages by minute entry.
Recommended Motion
Attachments:
Araujo Claim for Damages
Packet Pg. 80
3.4.a
CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
Date Claim Form
N Re 'ved by City
r
Please take note that L1f C. e ' i " who currently resides at CIOM <�o J D '
v mailing's dress Q �- �vNe IYIG� G+'3
home phone #aU -� }� work phone # and vo resided at
at the time of the occurrence and whose date of birth is 0r hQ �—. is claiming damages
against iiAtnn q&Z in the sum of $ l arising out of the following circumstances listed below.
DATE OF OCCURRENCE: Pi �� �� ` _ TIME:
LOCATION OF OCCURRENCE: CGwvn
DESCRIPTION:
Describe the conduct and circumstance thaLbrouggt about tAe iNury or damage. Alsp desgribe the irjjury or
2. n Provoe a list ofiri
tp thefoccurrence
(attach an extra sheet for additional information, if needed)
and phon umbers.
N A� LUPa, t-
3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
4. Have you submitted a claim for damages to your insurance company?
If so, please provide the name of the insurance company:
and the policy #:
Yes No
* ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
License Plate # Driver License #
Type Auto:
(year) (make) (model)
DRIVER: OWNER:
Address: Address:
Phone#: Phone#:
Passengers:
Name: Name:
Address: Address:
Form Revised 05/06/14 Page 1 of 2
Packet Pg. 81
3.4.a
* NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED' *
1, ka, Ir &- �-- C� , being first duly sworn, depose and say that I am the claimant for the above
described; that I PAve read the aba a claim, know the contents thereof and believe the same to be true. I further acknowledge that any
information I provide as part of this claim may be considered a public record and may be sulaect to disclosure pursuant to RCW 42.56.
X� 1
Signature of Claimant(s)
State of Was on
County of — 1V0 H[a rW !.:S-H
!certify that I know or have satisfactory evidence that ha--/t4 ra(-U-iJ is the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument anA acknowle ged it to be (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument.
Dated:
Sign
Title
My appointment expires:
Please present the completed claim form to
Form ReN7sed 05/06/14
City Clerk's Office
Citv of Edmonds
121 5+h Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
-_-``sl\\\ 111111 I I I I
WND
G,14,
%ji EX18`+'++r
C
v Put R►`5
IE1of
Page 2 of 2
Packet Pg. 82
F
Packet Pg. 83
3.4.a
�k
Packet Pg. 84
4.1
City Council
Meeting Date: 03/22/2016
2015 Annual Report - Snohomish County Fire District One
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
Snohomish County Fire District #1 (FD1) Board of Commissioners will be present in a joint meeting with
Edmonds City Council. Interim Fire Chief Brad Reading and staff will present and provide comments on
the District's 2015 comprehensive annual report to the City on fire, paramedical services, training,
prevention, and public educational activities. Fire staff will discuss FD1's emergency response
performance. In 2005, the Washington State Legislature adopted a bill (HB 1756) that requires
substantially career fire departments to maintain policy establishing the existence of the fire
department, identifying the services provided and the basic organizational structure of the fire
department, and the service delivery/response time objectives for the fire department for those
emergency services. This report is intended to provide our elected officials and the community with a
true picture of how well the fire department has performed in meeting the adopted response
objectives.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
N/A
Recommended Motion
Attachments:
Edmonds 2015 Annual Report
Packet Pg. 85
IL
Snohomish County Fire District 1
2015 Annual Report
to the City of Edmonds
Headquarters
12425 Meridian Ave. S
Everett WA 98208
425-551-1200
Board of Commissioners
Jim Kenny, Chair, 2015
Jim McGaughey, Chair 2016
David Chan
Bob Meador
Richard Schrock
Fire Chief Interim Fire Chief
Edward C. Widdis Brad Reading
EMERGENCY RESPONSE
fires / emergency medical services / hazardous situations
ire District 1 provides full-time staffing at 12 fire stations — including three in Edmonds — strategically located to
provide prompt emergency response across a 45-square-mile area. All firefighters are certified as either emergency
medical technicians or paramedics. That's important because most of the 911 calls we receive are medical emergencies.
Firefighters specializing in hazardous material response and technical rescue are also on duty daily.
4.1.a
2
Major incidents
in Edmonds
Date
Incident
Location
Property Loss
Cause
2/22/2015
House Fire
17425 69th PL W
$50,000
Unattended Candle
4/9/2015
House Fire
7322 224th ST SW
$10,000
Incendiary (criminal)
5/17/2015
RV Fire
8628 Bowdoin Way
$75,000
Overheated compressor
5/26/2015
House Fire
701 121h Ave N
$110,000
Unattended cook top
5/31/2015
Car Fire
960122011, ST SW
$10,000
Arson
6/5/2015
Deck Fire
1050 511, Ave S
$10,000
Discarded smoking materials
7/18/2015
House Fire
7621 171st ST 5W
$30,000
Fish Tank light
8/30/2015
House Fire
18514 82nd Ave W
$450,000
Portable generator too close to combustibles
10/21/2015
Commercial Fire
21100 72nd Ave W
$8,400
Overheated dryer
12/22/2015
Chimney Fire
21106 Shell Valley Rd
$30,000
Wood stove conducted heat to combustibles
December 22, 2015:
21106 Shell Valley Rd.
A chimney fire caused more than $30,000 damage
and displaced a couple from a duplex at 21106 Shell
Valley Road on Dec. 22. A woman was home at the
time of the fire and got out safely. Smoke was coming
from the eaves on all side of the three-story duplex
when the first fire engine arrived. Firefighters quickly
extinguished the fire and kept it from damaging the
other unit in the duplex.
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Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fir Packet Pg. 87
4.1.a
EMERGENCY MEDICAL &
COMMUNITY HEALTH SERVICES
lifesaving care / medical aid / community paramedicine
Most of the 911 calls we respond to in Fire District 1 are for emergency medical aid. Our commitment to providing
you with the best possible care means we are constantly scrutinizing our work, exploring the latest advances in
EMS and applying what we've learned to enhance patient care. Our efforts have earned national accolades in recent years,
but more importantly they've improved service to our citizens.
TOP10
EMS responses
The top 10 clinical impressions
(primary reasons) for EMS calls were:
1 Traumatic injury:
2,037 cases
2 Generalized weakness:
1,228 cases
3 Pain (non -traumatic):
1,145 cases
4 Behavioral/psych. disorder:
1,112 cases
5 No complaints/illness/injury:
1,069 cases
6 Abdominal pain/problems:
861 cases
7 Altered level of consciousness:
752 cases
8 Chest pain/discomfort:
651 cases
9 Respiratory distress:
560 cases
10 Fainting/syncope:
455 cases
Community paramedic task force
Verdant provides grant to expand service
Snohomish County Fire Dis-
trict 1 and the Lynnwood
Fire Department teamed
up to expand community
paramedic service in south
Snohomish County.
The Verdant Health Com-
mission provided a grant
of more than $1 million to
fund the regional program
for the next three years.
Deputy Chief Shaughn Maxwell, head of Fire District 1's Emergency
Medical Services Division, describes the community paramedic program
as "a health-care early -warning system." He explained, "Our emergency
responders are in a position to know that someone needs help before
anyone else. Many of these patients end up being frequent 911 callers and
are referred by firefighters to the community paramedic for follow-up
services. Through our community paramedic program, they can connect
these patients to the health and social service they need."
Fire District 1 and Lynnwood Fire Department initiated separate com-
munity paramedic programs over the last two years. Verdant supported
both efforts with grant funding. "This new grant will bring together the
most impactful activities of both programs," Maxwell said.
Fire District 1 and Lynnwood Fire Department have created the South
Snohomish County Community Resource Paramedic Task Force to deliver
services using Fire District 1's program model. The task force includes
one community paramedic from each agency: Shane Cooper from Fire
District 1 and Dan Grantier from the Lynnwood Fire Department. Joining
them is Fire District 1's community resource specialist, Kristen Thorsten-
son, who focuses primarily on falls, a top reason for program referrals.
The Verdant grant will also fund a part-time administrative assistant to
enter data, run reports and build files so the rest of the team can spend
more time in the field working with patients.
"We've already seen the community paramedic can be a strong tool to
enhance patient care and reduce health care costs, and we want to build
on that," Maxwell said.
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Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fLr Packet Pg. 88
4.1.a
TOP10
injury responses
The top EMS responses for injuries in
the Fire District 1 service area:
1 Fall:
1,092 cases
2 Motorized vehicle collision:
478 cases
3 Physical assault:
102 cases
4 Self-inflicted injury:
73 cases
5 Bicycle accident:
49 cases
6 Stabbing/cutting (accidental):
47 cases
7 Domestic violence:
43 cases
8 Sports injury:
41 cases
9 Struck by blunt/thrown object:
32 cases
10 Bite: 17 cases
Meet our community
resource specialist
New position focuses on falls prevention,
CPR training, community preparedness
Fire District 1 hired Kristen
Thorstenson as a community
resource specialist, focusing
on emergency medical ser-
vices prevention and education
programs.
Falls prevention is a major
emphasis for Thorstenson, who
works closely with Fire Dis-
trict 1's successful community
paramedic program to help
manage referrals and outreach
for patients with needs outside
the scope of traditional EMS
programs.
Fire District 1 responds to more
than a thousand falls each year.
This is one of the top three
reasons patients are referred to
our community paramedic.
Thorstenson works with pa-
tients who have fallen or who
are at risk of falling. She fol-
lows up with these patients to
provide information, assistance
in accessing existing social
services or scheduling a home
visit for a falls risk assessment
and safety survey.
FD1 Community Resource Specialist
Kristen Thorstenson meets with Anne -
Marie Sykes to assess fall risks and
improve safety in the Edmonds home she
shares with husband, Frank.
Thorstenson also coordinates public
first aid and CPR courses and com-
munity emergency preparedness
education programs.
Fire District 1 honored for
having county's highest
cardiac arrest save rate
Left, Snohomish County EMS Medical Program
Director Dr. Eric Cooper presents Fire District 1 with
the award for having the highest cardiac arrest save
rate in the county.
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Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fir Packet Pg. 89
4.1.a
TRAINING
skill building / educational opportunities / response readiness
The Fire District 1 Training
Division provides a wide range
of educational opportunities to
prepare firefighters to respond to
fires, hazardous materials, technical
rescues, motor vehicle collisions,
emergency medical and other
incidents.
Training new hires, captains and
battalion chiefs: The Training
Division provides programs to help
newly hired firefighters and recently
promoted captains, and battalion
chiefs successfully fulfill their duties.
The Training Division conducted a
five -week orientation program for
six lateral -hired firefighters prior
to their assignment to shift. This
program addresses all working
aspects expected of probationary
candidates. Each candidate received
instruction in the areas of hose
deployment, engine company
functions, truck company functions,
emergency medical services,
technical rescue, hazardous
materials, marine operations,
inspections and comprehensive
information detailing the work
performed by administrative staff
and programs.
In addition to this orientation, the
Training Division also provided
one -week probationary orientation
programs for captains and battalion
chiefs. These programs are designed
for personnel ready to promote to
these leadership positions and are
focused on the specific tasks and
details necessary for successful
performance at each level. The
captain's orientation was provided
for five firefighters who have
since been promoted to captain.
Additionally five captains received
probationary orientation for
battalion chief. Two have since been
promoted to this rank.
Training on oil train risks and readiness
Fire District 1 hosted a class for safety professionals and first respond-
ers to learn about crude oil rail transportation risks and preparedness in
August.
This will help Fire District 1 in response planning for the oil trains coming
through our service area in unincorporated south Snohomish County and
the City of Edmonds.
The course was sponsored by the Northwest Center for Occupational
Health and Safety and the Department of Environmental and Occupa-
tional Health Sciences at the University of Washington School of Public
Health. It was designed to give participants an awareness and safety
information about the crude oil carried by rail from the Bakken region
of North Dakota. Participants examined case studies of recent oil -train
incidents, identified response issues and hazard response steps to prepare
for a rail incident.
Fire District 1 has also hosted regional table -top exercise to work through
response plans with railroad representatives, law enforcement and other
first responders from neighboring jurisdictions.
Mass casualty incidents: Last
year showed a focus shift on our
traditional preparations to manage
mass casualty incidents. Fire
District 1 partnered regionally with
south Snohomish County police
agencies to focus specifically on
unified response to active shooter
scenarios and situations. This
training was successful as a first
step in preparing for these types of
incidents. Following this training,
Fire District 1 has purchased
necessary safety equipment for
response personnel and plans to
continue preparations with a large-
scale drill planned for the third
quarter of 2016.
Annual training programs: The
Training Division is responsible for
Continued on next page
Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fLr Packet Pg. 90
4.1.a
Firefighters practice water rescues aboard Marine 16 off the shoreline of Edmonds.
- Continued from previous page
establishing programs to comply
with local, state and federal
mandates. To ensure compliance,
each member of the department is
provided with a tracking document
in which to appropriately document
their required training. Five
positional documents are created
for this purpose: Administrative,
Medical Services Officer, Command
Officers and Shift Battalion Chiefs,
Shift Captain and Firefighter, and
Volunteer Officer and Firefighter.
From this document, individual
classes and expectations are derived
to create the substance of the annual
training calendar and classes.
Command staff training: Command
staff training prepares chief
level officers to lead firefighting
operations at emergency incidents.
Quarterly training included
emergency scene communications,
firefighter may day scenarios,
crude oil train derailment and
response, special occupancy hazards
associated with marina operations
and fuel service stations as well
as technical rescue and hazardous
materials incidents.
Regional partners Everett FD and
Lynnwood FD participated, with
Fire District 1 in the command staff
training program. Training with our
regional partners prepares all of us
to work together more efficiently
and effectively in an actual
emergency.
Regional partnerships: Fire
District 1 continued its regional
partnerships in 2015 through its
participation in the county -wide
annual training programs and
quarterly ASCERT drills.
The county -wide program places
training classes on the Snohomish
County Training Officer's website
for all county agencies to access.
These classes and drills help provide
the substance to ensure 100 percent
compliance with laws governing
the minimum requirements for
firefighters.
ASCERT drills bring together
the training divisions of Everett,
Lynnwood, Mukilteo, and Fire
District 1 to coordinate on large scale
drills and interoperability.
This format allows for cost sharing
and provides an opportunity for
our personnel to work alongside
our regional partners in a controlled
environment prior to emergency
response. Topics for these drills
included vent, enter and search;
forcible entry; vertical ventilation;
EMS -based scenarios; active shooter
education; mid -rise operations; and
urban search and rescue operations.
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4.1.a
VOLUNTEERS
commitment to community service / on —scene support
The Volunteer Division provides
support response with AIR 10, a
truck equipped to provide on -scene
air -bottle refills, supplemental light-
ing and firefighter rehabilitation.
The division also supports preven-
tion education and community
relations.
Training and career develop-
ment: Volunteers participated in
46 weekly drills of 2-3 hours each
and 11 additional drills.
Alarms: Volunteers responded
with AIR 10 to 43 alarms including
32 residential fires, 8 commercial
fires, 2 mutual aid fires and 1 storm
stand-by.
Public education and com-
munity events: Volunteers
assisted with public education
activities and community events
including:
• Edmonds Egg Hunt
• Mountlake Terrace Egg Hunt
• Volunteer Recruit Interviews
• Edmonds Waterfront Festival
• Edmonds Fourth of July Parade
and Waterball Competition
• Tour de Terrace Parade and
Fireworks Show
• National Night Out Against
Staffing a booth at the Edmonds
Waterfront Festival.
Volunteer firefighters host the traditional waterball competition on July 4 in Edmonds.
Crime events in Brier, Mount-
lake Terrace and Willis Tucker
Park
• Brier SeaScare Porchlight Parade
• Taste of Edmonds
• Fire Prevention Month Open
House
• Treelightings in Brier, Edmonds
and Mountlake Terrace
• Station 23 Neighborhood Holi-
day Party
• Santa Claus Ride -Along to
neighborhoods
• Delivery of food and gifts to
needy families
• Post -fire neighborhood meetings
• Shop with A Cop
• Mountlake Terrace Trunk -or -
Treat
• Chief for A Day tour
• Dining for Dollars fundraiser for
Chelan fire victims
Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fir Packet Pg. 92
O
FIRE PREVENTION & EDUCATION
safer places / safer people
In addition to standing ready to respond to a wide range of emergency situations, we're also here to help you prevent
those emergencies from happening in the first place. Your firefighters work with full-time staff to provide fire and in-
jury prevention services and public education.
Inspections
in Ed11L
Target Hazard, 31
Total plan
review hou
Permits -
in Edmonds
Special
event/tank
removal
operational
permits, 63
1
DWIslan Inspections
and Actions. 28
Education
by the numbers in Edmonds
50 students trained in first aid and CPR
549 students reached
in school presentations
144 citizens reached in fire
department presentations
290 / 3 citizens reached at
community events
a
Construction
permits, 535
Snohomish Co. Fire District 1 / 2015 Annual Report to the City of Edmonds / www.fir Packet Pg. 93
4.1.a
COMMUNITY CONNECTIONS
engaged and involved / part of your neighborhood
e're proud to be part of the communities we serve. That means getting involved in events and activities that
benefit our neighbors. It also means keeping in touch. Social media, such as Twitter (@SnoCoFirel) and Face -
book (Snohomish County Fire District #1), our new website and our F1ashPoint newsletter help us communi-
cate with the citizens we serve.
Promoting CPR
& AEDs in the
community with
Heart of Edmonds
School District
Keeping
in touch
Newsletters
Our F1ashPoint newsletter
is mailed to households.
We also send out targeted
mailings to neighborhoods
following fires or other
emergency incidents.
Social media
@SnoCoFirel
Snohomish County
91 Fire District #1
Website
Our new website in-
cludes interactive tools
to keep citizens informed
including e-notifications
about events and meet-
ings. We've also added a
link where you can listen
to live fire radio and
dispatch.
Snohomish County Fire District 1 9 2014 Annual Report to the City of Edmonds 9 www.firedis;; Packet Pg. 94
4.1.a
OUR PEOPLE
caring / professional / dedicated to public service
6 firefighters
join our ranks
Fire District 1 hired six firefighters in
2015 to fill vacancies which occurred
during the recession when a hiring
freeze was implemented and
employees retired or transitioned to
other agencies.
Stay at Work Program
The Stay at Work Program was
implemented by the Department
of Labor & Industries and provides
financial incentives for employers to
help injured workers stay on the job.
Eligible employers are reimbursed
for 50 percent of the base wages
they pay to the injured worker and
some of the cost of training, tools
or clothing the worker needs to do
light -duty or transitions work, when
an employee is unable to return to
their regular position. The Human
Resources Department manages
the Stay at Work Program for Fire
District 1 and has worked diligently
with the Department of Labor &
Industries to recoup reimbursements
totaling nearly $25,000 in 2015 and
nearly $90,000 since Fire District 1
began participating in the program.
2015 retirements
The following individuals retired in
2015: FF Dave Arnim, Capt. Tom
Delisle, FF Mike Hill and Capt. Dan
Tobin
Fire District 1 welcomed six new firefighters to its ranks in 2015: Greg Rudiger, Jeff Brown,
Corey Palmer, Shawn Evenhus, Alex Jenness and Kyle Havens.
Chief Widdis presents a flag to retiree Firefighter David Arnim in a ceremony that also
honored retirees Capt. Dan Tobin and Firefighter Dave Pelham.
Snohomish County Fire District 1 9 2014 Annual Report to the City of Edmonds 0 www.firedistrict Packet Pg. 95
4.1.a
OUR FUNDING
accountability / stewardship of public resources
2015 DISTRICT REVENUE SUMMARY
The District receives 98% of its revenue from three sources. Property Tax revenue is the primary source at 63%,
followed by Contract revenue (28%), and Transport receipts (7%).
2015 Budget 2015 District Budgeted Resources
Property Taxes 27,913,423
z%
Contracts for Services 12,163,938 7%, ■ Property Taxes
Transport Fees 3,000,000 26% ■ Contracts for Services
Other 1,074,413 a Transport Fees
44,151,774 ■ ether
63%
Property Taxes
2015 Property Tax Allocation
2015 Budget
General Fund Operations 25,719,679
1% 2% 1% ■ General Fund Operations Apparatus Reserve 700,000
%
2%
■Apparatus Reserve Facilities Project Reserve 225,000
�. r Facilities Project Reserve Equipment Reserve 515,000
Equipment Reserve Leoff 2 Medical Reserve 478,744
a
Compensated Absences Reserve 275,000
■ LeafF 1 Medical Reserve
27,913,423
9296
GENERAL FUND REVENUE SUMMARY
In addition to an allocation of Property Taxes, the General Fund receives revenue from: the cities of Mountlake
Terrace, Brier, and Edmonds who contract with District 1 to provide fire suppression, inspection, and prevention
services; Transport Fees; Other Charges for Services; Grants; and Insurance Reimbursements.
2015 Budget
2015 General Fund Revenue Budget
Property Taxes
25,719,679
1%
City of Brier
1,229,762
z%
7%
City of Edmonds
8,086,958
7■Property Taxes
95
City of Mountlake Terrace
2,847,218
1 City of Brier
Transport Receipts
3,000,000
City of Edmonds
Other Revenue
739,413
■ City of Mountlake Terrace
19% ■ Transport Receipts
Grants
335,000
■Other Revenue
41, 958,030
■ Grants
3% 61%
Snohomish County Fire District 1 • 2014 Annual Report to the City of Edmonds 0 www.firedistric Packet Pg. 96
GENERAL FUND EXPENSE SUMMARY
4.1.a
The ❑istrict aiIocates its General Fund resources to five major categories, the largest being Wages which
combined with Overtime and Benefits make up approximately 83% of General Fund Expenses. Services at 14%,
followed by Supplies (3%) make up the balance of the expenses.
2015 General Fund Expense Budget
3%
14%
■ wages
■ Overtime
20% J Benefits
■ services
)54% ■ Supplies
9%
2015 Budget
Wages
22,453,754
Overtime
3,697,944
Benefits
8,122,558
Services
5,808,012
Supplies 1,261,017
41,343,285
9/11 Memorial opens in Edmonds
On Sept. 11, firefighters, law
enforcement officers and citizens
gathered for the opening ceremony
of the 9/11 Memorial in the Fallen
Firefighters Memorial Park outside
Fire Station 17 in downtown
Edmonds.
The centerpiece of the memorial
is a 1-ton, 8-foot long steel beam
recovered from the ruins of the
World Trade Center and obtained
by Fire District 1 in 2011. The Fire
1 Foundation and members of the
International Association of Fire
Fighters Local 1828 raised funds to
build the memorial.
In addition to the beam from the
World Trade Center, the memorial
features stainless steel and glass
structures to honor the nearly 3,000
people killed during the terrorist
attack, including 343 firefighters and
60 police officers.
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4.1.a
APPENDIX A.0
2015
Edmonds by the numbers
NOTE: All data reported, except call load totals, is for Jan. 1, 2015 through
Dec. 14, 2015, due to a change in software.
Packet Pg. 98
4.7.a
2015 Edmonds responses by the numbers
Responses by call type
OTHER O%
HAZARDOUS CONDITIONS 2%
GOOD INTENT 6%
FIRE 2%
FALSE ALAR
P
Total incidents in the city
6,000
5,000
4,576
4,000
3,000
2,000
-
1,000
o
2012
SERVICE CALL 4%
EMERGENCY
5,291
81 percent of calls
in the City of Edmonds are
for emergency medical
services.
5,291 total number
of incidents firefighters
responded to in the City of
Edmonds in 2015.
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Snohomish County Fire District 1 • 2014 Annual Report to the City of Edmonds 0 www.firedistrict Packet Pg. 99
4.1.a
2015by the numbers
Total incidents by Edmonds stations
2,500
2011
2012
2,000
2013
2014
1,860 1,034 1,526
Calls by time of day
1400
1200
N
J 11080
J
Q
LUL B00
O
w SO
W
00
400
Z
200
0
8 a.m. 10 a.m. Moon 2 p.m. 4 p.m. 6 p.m. 8 p.m. 10 p.m. Midnight 2 a.m. 4 a.m. 6 a.m.
STATION 20
2,146
Call volumes peak during the day and drop off at night in Fire
District 1's service area including unincorporated Snohomish County,
Brier, Edmonds and Mountlake Terrace.
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Snohomish County Fire District 1 • 2014 Annual Report to the City of Edmonds • www.firedistric Packet Pg. 100
4.1.a
Response times in Edmonds
In an emergency, every second counts. That's why Fire District 1 constantly monitors and analyzes our response times
— from the time you call 911 to the time we arrive at your emergency. Fire District 1 and our partner cities have adopted
response time standards all built around assembling enough firefighters and equipment in time to effectively mitigate
your emergency. Here's a look at how we did in 2015.
Total turnout time: Better than standard
Standard: 2:45 minutes on 90 percent of all emergency
calls. Turnout time measures the time from dispatch until
firefighters leave the station in required protective gear.
s'-12 - 2:39
11 1 turnout time
on 90% of calls
�10 2
9 3 Standard:
2:45 minutes
��8 41q
-_ 6 �
Fire District 1's turnout time was 2:39 minutes
for 90 percent of all calls, better than
standard by 6 seconds.
First arriving fire engine on
fire response: 19 seconds off standard
Standard: 6:30 minutes travel time for arrival first fire
engine on 90 percent of fire calls.
6:49, 7
response time ?4...,
on 90% of calls
The average response time of the first arriving fire
engine was 6:49 minutes for 90 percent of all fire calls,
19 seconds short of the standard.
NOTE: City of Edmonds has NEVER met this standard.
Residential fire deployment of full first -alarm assignment: Did not meet standard
Standard: 7:45 minutes travel time for arrival of all first -alarm response vehicles and personnel (15 firefighters) on 90
percent of residential fire calls.
Fire District 1 responded to four full -alarm residential fires
in the City of Edmonds in 2015. Assembly of effective
force times were:
Incident 1: 7:00
Incident 2: 8:00
Incident 3: 8:22
Incident 4: 9:00
All incidents had firefighters on the scene within 1-3 min-
utes. Firefighters begin mitigating the emergency as soon
as they arrive. This element measure the last arriving unit
at a house fire. The predictable consequences for this
element (last arriving unit) are inconsequential as the first
arriving units have the greatest impact on these events.
Snohomish County Fire District 1 • 2014 Annual Report to the City of Edmonds 0 www.firedistric Packet Pg. 101
Commercial fire deployment of full first -alarm assignment: Did not meet standard
4.1.a
Standard: 9:00 minutes travel time for arrival of all first -alarm response vehicles and personnel (19 firefighters) on 90
percent of commercial fire calls.
Fire District 1 responded to five full -alarm commercial
fires in the City of Edmonds in 2015. Assembly of effective
force times were:
Incident 1: 8:00
Incident 2: 6:00
Incident 3: 7:16
Incident 4: 9:00
Incident 5: 14:00
Basic Life Support (BLS) response:
Standard achieved
Standard: 5:15 minutes travel time for arrival of first
EMS unit (BLS or higher) on 90 percent of medical aid
calls requiring basic life support treatment.
12
19 5:15 2
response time
on 90% of calls
9 3�
Standard:
5:15 minutes
Fire District 1 responded in 5:15 minutes to 90 percent
of all BLS calls, meeting standard
Fire District 1 met the standard on all but one incident:
A call that initially was dispatched as a commercial fire
alarm, then upgraded to a commercial fire dispatch 5 min-
utes later. For the initial report of a commercial fire alarm,
one engine company was dispatched. The rest of the
first -alarm assignment wasn't dispatched until 5 minutes
later when the call was upgraded to a full commercial fire
response.
Advanced Life Support (ALS)
paramedic response:
4 seconds off standard
Standard: 6:45 minutes travel time for arrival of first
Advanced Life Support (paramedic) unit on 90 percent
of medical aid calls requiring ALS treatment.
t-
11
10
9
6:49 8
response time
on 90% of calls \ ' 7
Fire District 1 responded in 6:49 minutes to 90 percent
of all ALS calls, 4 short of the standard.
Technical Rescue and Hazardous Materials response: No incidents reported
Response time for marine rescue and personnel: 1:24 minutes better than standard
Standard: 6:30 for arrival of first unit with appropriately trained and equipped marine rescue and firefighting personnel.
Five calls in the City of Edmonds required this response. Fire District 1 responded in 5:06 minutes to 90 percent of all
marine incidents, 1:24 minutes better than the standard.
Snohomish County Fire District 1 • 2014 Annual Report to the City of Edmonds • www.firedistric Packet Pg. 102
4.1.a
APPENDIX B.0
2015 Annual Compliance Report
to the City of Edmonds
NOTE: All data reported, except call load totals, is for Jan. 1, 2015
through Dec. 14, 2015, due to a change in software.
Packet Pg. 103
19
4.1.a
SNOHOMISH COUNTY FIRE DISTRICT #1
ANNUAL COMPLIANCE REPORT
CITY OF EDMONDS
2015
BACKGROUND
On November 28, 2006, the City of Edmonds City Council adopted Resolution No. 1133,
which adopted the performance, policy, standards, and objectives outlined in the Wash-
ington Legislature Substitute House Bill 1756, as the Edmonds Fire Department emer-
gency resource deployment and response time objectives.
On November 2, 2009, the City of Edmonds City Council approved an Interlocal Agree-
ment with Snohomish County Fire District 1 (SCFD1) that transferred Fire and Emergen-
cy Service responsibilities to SCFD 1. Section 2.5 of the Interlocal Agreement requires
SCFD 1 to report to the City performance standards as identified in RCW 35.103. The
following constitutes this reporting requirement:
2015 COMPLIANCE REPORT CONTENTS
As required by SHB 1756, the 2015 Compliance Report includes four Sections:
• Section 1: Edmonds Municipal Code Chapter 2.12 Fire Department
• Section 2: SCFD 1 Policy Statements.
• Section 3: Comparison of 2015 response times to each adopted response stand-
ard.
• Section 4: An explanation of why Council -adopted standards were not met, the
predictable consequences of failing to meet the adopted standards,
and the steps necessary to correct deficiencies in order to achieve
compliance.
SECTION1.........................................................................................2
SECTION2.........................................................................................3
SECTION3.........................................................................................4
SECTION4.........................................................................................8
Packet Pg. 104
20
4.1.a
SECTION 1
EDMONDS MUNICIPAL CODE
Chapter 2.12
FIRE DEPARTMENT
Sections:
2.12.010 Fire service.
2.12.020 Pre-existing rights and obligations not impaired.
2.12.010 Fire Service.
Fire service is provided to the citizens of the City of Edmonds by and through a contract with
Snohomish County Fire District 1. Whenever any reference is made in the provisions of the Ed-
monds City Code or Edmonds Community Development Code to "fire chief," "fire marshal," "fire
department," or any other reference to a firefighter or fire services, such term shall include, for the
provision of administrative or other day-to-day fire services, to reference the fire chief, fire mar-
shal and firefighting services performed for the City by contract by Snohomish County Fire District
A. The officials of Snohomish County Fire District 1, when performing services by contract to
the citizens of the City of Edmonds and to the city in its corporate capacity, shall exercise
any and all rights, duties, obligations and responsibilities in accordance with the provisions
of this code to the same extent and in the same manner as if performed by an employee of
the City.
B. Employees of Snohomish County Fire District 1 ("District") shall not be entitled to any wage
or benefit provision of this code, including but not limited to Chapters 2.06 and 2.35 ECC.
The Edmonds civil service system shall remain in effect but no employee of SCFD1shall
have recourse to the Civil Service Commission following the termination date of fire de-
partment employees by the City. [Ord. 3762 § 2, 2009].
2.12.020 Pre -Existing Rights and Obligations Not Impaired.
The City Council's determination to contract or not contract for fire services with Snohomish
County Fire District 1 and the provisions of this chapter shall not impair any existing vested right
or vested obligation created under the provisions of state law or under Chapter 2.50 ECC, Fire-
men's Relief and Pension System, Chapter 2.60 ECC, Reserve Fire Fighters' Relief and Pen-
sions Act, Chapter 2.70 ECC, Retirement System, and Chapter 10.30 ECC, Disability Board, as
well as the City's MEBT plan. The rights of any person under such system vested prior to the
transfer of fire service responsibility by contract shall remain in full force and effect and are not
impaired by either such or the adoption of this chapter. [Ord. 3762 § 2, 2009].
Packet Pg. 105
4.1.a
21
SECTION 2
POLICY STATEMENTS
The Fire Department maintains written policy statements that establish the
following:
1. The existence of the Fire Department is verified by Municipal Code 2.12.
X meets requirement does not meet
2. Services that the Fire Department is required to provide are addressed in the Inter -
local Agreement for Fire and Emergency Medical Services.
X meets requirement does not meet
3. The basic organizational structure of the Fire Department is as depicted in the
SCFD1 Organizational Chart approved by the Fire Chief.
X meets requirement does not meet
4. The number of Fire Department employees on duty daily in 2015, at the Edmonds
stations, is 12 personnel including Battalion Chief as outlined in the Interlocal
Agreement for Fire and Emergency Services, and as adopted by SCFD1 Board of
Fire Commissioners as part of the 2015 SCFD1 Budget.
X meets requirement does not meet
5. The functions Fire Department employees are expected to perform are listed in the
Interlocal Agreement for Fire and Emergency Services, and in the 2015 SCFD1
Budget.
X meets requirement does not meet
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4.1.a
22
SECTION 3
STANDARDS of RESPONSE COMPARISON (STANDARD OF COVER)
To measure the ability to arrive and begin mitigation operations before the critical events
of "brain death" or "flashover" occur, the Fire Department is required to establish re-
sponse -time objectives, and compare the actual department results on an annual basis
against the established objectives. The comparison began in 2007 with a comparison of
the established response objectives against actual 2006 response times for the levels of
response. This year, actual 2015 response time data is compared against the originally
established, Council -adopted 2006 standard. The following section provides the compar-
ison:
Turnout time for all emeraencv incidents:
Turnout Time Standard: The Fire Department has adopted a turn out time
standard of 2:45, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the turn out time objective 90 percent of the time; 90 percent of the Fire
Department incidents experienced a turn out time of 2:39 minutes/seconds.
2A. Response time of the first -arriving Engine Company to a fire suppression
Incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first engine company at a fire sup-
pression incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2015: The Fire Department did not
meet the response time objective 90 percent of the time; 90 percent of fire sup-
pression incidents had the first engine arrive at the scene within 6:49
minutes/seconds of response time.
2B. Response time for the deployment of full first -alarm assignment to a residential
fire suppression incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 7:45 for the arrival of the full complement of a first alarm re-
sponse to a residential fire suppression incident, which the department should
meet 90 percent of the time. The Fire Department has adopted a first alarm re-
sponse of 15 firefighters.
Actual Department Comparison for the Year 2015: The Fire Department did not
meet the full deployment response time objective 90 percent of the time; 90
percent of fire suppression incidents had the full deployment of first alarm re-
sponding personnel and equipment arrive at the scene within 9:00 on all inci-
dents and had a 25% compliance to the time standard of 7:45 minutes/seconds
of response time.
* Total of 4 incidents (effective force times of 7:00, 8:00, 8:22 and 9:00)
Packet Pg. 107
4.1.a
23
2C. Response time for the deployment of full first -alarm assignment to a commer-
cial fire suppression incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 9:00 for the arrival of the full complement of a first alarm re-
sponse to a commercial fire suppression incident, which the department should
meet 90 percent of the time. The Fire Department has adopted a first alarm re-
sponse of 18 firefighters.
Actual Department Comparison for the Year 2015: The Fire Department did not
meet the full deployment response time objective 90 percent of the time; 90
percent of fire suppression incidents had the full deployment of first alarm re-
sponding personnel and equipment arrive at the scene within 14:00 on all inci-
dents and had a 80% compliance to the time standard of 9:00 minutes/seconds
of response time.
* Total of 5 incidents. Effective force times of 8:00, 6:00, 7:16, 9:00, and 14:00
(this was initially a commercial fire alarm and was up graded to fire commercial
5 minutes into the call)
3. Response time of the first -arriving unit with a first responder (BLS) or higher
level capability to an emergency medical incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 5:15 for the arrival of the first emergency medical unit with ap-
propriately trained personnel on board (BLS) to an emergency medical incident,
which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of emer-
gency medical incidents had the first -arriving first responder (BLS) arrive at the
scene within 05:15 minutes/seconds of response time.
4. Response time for the arrival of an advanced life support (two Paramedics) unit
to an emergency medical incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:45 for the arrival of an Advanced Life Support unit with ap-
propriately trained personnel (two Paramedics) on board to an ALS emergency
medical incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2015: The Fire Department did not
meet the response time objective 90 percent of the time; 90 percent of emer-
gency medical incidents had the Advanced Life Support (two Paramedics) unit
arrive at the scene within 6:49 minutes/seconds of response time.
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24
4.1.a
5A1. Response time of the first -arriving apparatus with appropriately trained and
equipped Hazardous Materials Operations level personnel onboard to a haz-
ardous materials incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Hazardous Materials Operations level personnel on board to a
hazardous materials incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time. 90 percent of hazard-
ous materials incidents had trained and equipped Hazardous Materials Opera-
tions level personnel arrive at the scene within (No incidents this year)
minutes/seconds of response time.
5A2. Response time of the first -arriving apparatus with appropriately trained and
equipped Hazardous Materials Technician level personnel onboard to a haz-
ardous materials incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 12:00 for the arrival of the first unit with appropriately trained
and equipped Hazardous Materials Technician level personnel onboard to a
hazardous materials incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of tech-
nical rescue incidents had trained and equipped Technical Rescue Operations
level personnel arrive at the scene within (No incidents this year)
minutes/seconds of response time.
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4.1.a
25
5131. Response time of the first -arriving apparatus with appropriately trained and
eauiooed Technical Rescue Operations level personnel on board to a technical
rescue incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Technical Rescue Operations level personnel on board to a
technical rescue incident, which the department should meet 90 percent of the
time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of tech-
nical rescue incidents had trained and equipped Technical Rescue Operations
level personnel arrive at the scene within (No incidents this year)
minutes/seconds of response time.
5132. Response time of the first -arriving apparatus with appropriately trained and
eauiooed Technical Rescue Technician level personnel on board to a technical
rescue incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 12:00 minutes for the arrival of the first unit with appropriately
trained and equipped Technical Rescue Technician level personnel on board to
a technical rescue incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of tech-
nical rescue incidents had trained and equipped Technical Rescue Operations
level personnel arrive at the scene within (No incidents this year)
minutes/seconds of response time.
6. Response time of the first -arriving apparatus with appropriately trained and
equipped Marine Rescue and Firefighting personnel on board to a marine inci-
dent:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Marine Rescue and Firefighting personnel on board to a marine
incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2015: The Fire Department did
meet the response time objective 90 percent of the time; 100 percent of Marine
incidents had trained and equipped firefighting personnel arrived at the scene
within 5: 06* minutes/seconds of response time. (* Five incidents this year)
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26
4.1.a
SECTION 4
COUNCIL -ADOPTED STANDARDS NOT MET
SHB 1756 requires an explanation when Council -adopted standards are not met, the
predictable consequences of failing to meet the adopted standards, and the steps nec-
essary to correct deficiencies in order to achieve compliance.
PERFORMANCE STANDARDS NOT MET
The Council -Adopted 2006 performance standards that were not met in 2015 are:
2A. Response time of the first -arriving Engine Company to a fire suppression
Inriripnt
Established: 6:30
Actual: 6:49
2B. Response time for the deployment of full first -alarm assignment to a residential
fire suppression incident
Established: 7:45
Actual: 9:00 (100%)
2C. Response time for the deplovment of full first -alarm assianment to a commer-
cial fire suppression incident:
Established: 9:00
Actual: 14:00 (100%) (14 minute response this was initially a
commercial fire alarm and was up graded to fire commercial 5 minutes into the
call)
4. Response time for the arrival of an advanced life support (two Paramedics) unit
to an emergency medical incident:
Established: 6:45
Actual: 6:49
PREDICTABLE CONSEQUENCES
Predictable consequences can be very difficult to forecast. This is especially challenging
when in cases where the time difference is within a handful of seconds. It can also be
misleading when a measurement is based on very few incidents.
The call load in the region has increased significantly over the past 2 years for our de-
partment and our surrounding departments. This increase on call demand will have an
impact on all our response standards with increase response time for all incidents.
Packet Pg. 111
27
4.1.a
Section 2B and 2C points to a delay for the last unit responding to a fire in a residen-
tial/commercial structure. These sections were both measured on five qualifying inci-
dents. Additionally, all of the qualifying incidents had firefighters on the scene within 1-3
minutes. As mentioned in previous years, firefighters begin mitigating the emergency as
soon as they arrive. The predictable consequences for this element (last arriving unit)
are inconsequential as the first arriving units have the greatest impact on these events.
CORRECTIVE ACTIONS
Corrective Actions for the standards include:
Continue to monitor call load and the annual increases. If call load continues to
increase as we have seen the past 2 years, we will need to look at additional re-
sources to maintain the current response standards.
Continue to pursue technology options that may expedite response. With New
World live we need to continue to analyze how it is working and continue to fine
tune New World to improve response times. We are also moving to have locu-
tion installed at all fire stations. This technology will allow calls to be dispatched
quicker and the information relayed and displayed in the fire station with timers
and monitors with the goal of improving response times. Flexibility in resource
utilization should be considered.
Packet Pg. 112
6.1
City Council
Meeting Date: 03/22/2016
Review of Funding Agreement for the 2016 Health & Fitness Expo
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The City of Edmonds, Move 60!, Edmonds School District and Swedish Edmonds are planning the 4th
Annual Health & Fitness Expo for Saturday, May 14, 2016, at the Edmonds-Woodway High School
Stadium. This free event brings together our community partners to promote health and fitness for
families that live within the Edmonds School District and PHD #2 boundaries. This year's event includes
50+ booths, free health screenings, Active Zone, Kids Fun Run, 5k, Bike Rodeo, snack samples, children's
gardening and more.
This is the third year that Public Hospital District #2, Snohomish County (Verdant Health Commission)
has sponsored the event at the $2,000 level. Since the City and PHD2 are both public agencies, an
agreement to provide the Expo is necessary to receive the $2,000.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the agreement to the consent agenda for approval at the April 5, 2016 Council meeting.
Recommended Motion
Attachments:
Expo funding agreement 2016
Packet Pg. 113
6.1.a
AGREEMENT TO PROVIDE A HEALTH & FITNESS EXPO
This Agreement is made between Public Hospital District No. 2, Snohomish County,
Washington and the City of Edmonds to provide a Health & Fitness Expo.
1. PARTIES
1.1 Public Hospital District No. 2, Snohomish County, Washington ("PHD2"),
a public hospital district formed under Chapter 70.44 RCW; and
1.2 The City of Edmonds, a Washington municipal corporation, hereinafter
referred to as "City".
1.3 Hereinafter, PHD2 and the City are each referred individually as a "Party"
and collectively as the "Parties".
2. PURPOSE AND PROGRAM
2.1 The purpose of this Agreement is to enable the City to provide the Health
& Fitness Expo for the benefit of PHD2 residents.
2.2 The Health & Fitness Expo is a community event held in Edmonds on
May 14, 2016 that enables partners to come together to promote health and wellness and fitness
for families in South Snohomish County.
3. AUTHORITY
3.1 PHD2 is authorized under RCW 70.44.240 to "contract" with any "legal
entity" to "provide any hospital or other health care facilities or other health care services to be
used by individuals, districts, hospitals, or others, including providing health care maintenance
services."
3.2 The City is a Washington municipal corporation.
4. TERM AND TERMINATION
4.1 The Agreement will begin on the date of the second signature on this
Agreement.
4.2 The Agreement will end when the final reporting by the City is accepted
and approved by PHD2.
5. OBLIGATIONS OF PHD2
5.1 PHD2 will fund the Health & Fitness Expo provided by the City with
$2,000 to be paid on a one-time basis on or before April 15, 2016.
#A246 PAGE 1 OF 3
Packet Pg. 114
6.1.a
6. OBLIGATIONS OF CITY OF EDMONDS
6.1 The City will coordinate the Health & Fitness Expo to take place on May
14, 2016, and will provide management, marketing, and logistical support to organize the event.
The free event will include health and wellness information and activities and multiple
opportunities for families to be active and learn about healthy behaviors.
6.2 The City will submit a report of activities carried out under the program
including summaries of results to PHD2 by August 15, 2016.
6.3 City of Edmonds will recognize PHD2's support of the event through the
following means: PHD2 will be named in media press releases and alerts, PHD2's logo will be
included on materials, PHD2 will be recognized through event announcements at the event, and
PHD2 will be provided with promotional table space.
6.4 The City recognizes that PHD2 is a public agency subject to audit by the
Washington State Auditor. The City will provide PHD2 with any accessible information that
PHD2 is requested to provide to the Washington State Auditor or otherwise required to provide
to the State of Washington or to the Federal Government or pursuant to the Washington Public
Records Act.
7. MISCELLANEOUS PROVISIONS
7.1 Relationship of the Parties. The relationship created between PHD2 and
City in this Agreement is strictly that of independent contractors. The Agreement creates no
partnership or joint venture between the parties, nor may any officer or employee of one party be
considered to be an employee or agent of the other. Further, the Agreement provides no rights to
any third parties and may not be relied on by any other person or entity.
7.2 Applicable Law. The Agreement is entered under the laws of the State of
Washington. Any litigation arising from this Agreement must be filed in Snohomish County
Superior Court.
7.3 Liability and Insurance. City of Edmonds will indemnify, defend and hold
PHD2 harmless from any claims, lawsuits or other actions, and judgments arising in any way
from the Health & Fitness Expo program provided under this Agreement.
7.4 Entire Agreement; Amendments. This Agreement is complete and
integrates all understandings between the parties. No amendment or other change to the
Agreement will be binding on either party unless agreed to in writing and signed by each party.
7.5 Severability. If a court of competent jurisdiction rules any part of this
Agreement to be invalid, the remainder of the Agreement will still be in full force and effect.
7.6 Force Ma'e1 ure. Neither party will be in default or liable for failure to
perform its obligations under this Agreement if that failure is due to causes beyond its reasonable
control including, but not limited to, acts of God, acts of terrorism, fires, floods, windstorms
earthquakes, labor disputes or governmental acts.
#A246 PAGE 2 OF 3
Packet Pg. 115
6.1.a
7.7 Notices and Reporting. Any notice or reporting required or otherwise
given under this Agreement will be considered delivered or given when actually delivered or 48
hours after being deposited in the U.S. Mail as certified mail addressed to the following:
To PHD2:
Carl Zapora, Superintendent
Public Hospital District No. 2, Snohomish County
4710 1961h Street
Lynnwood, WA 98036
To City of Edmonds:
Ren6e McRae
City of Edmonds
700 Mail Street
Edmonds, WA 98020
7.8 Assignment. This Agreement may not be assigned without the written
consent of the other party. Each party may consent to or decline a request for assignment by the
other party at the sole discretion of the party from which consent is requested.
AGREED TO:
PUBLIC HOSPITAL DISTRICT NO. 2
SNOHOMISH COUNTY, WASHINGTON
Date:
Carl Zapora, Superintendent
CITY OF EDMONDS
Date:
David O. Earling, Mayor
ATTEST/AUTHENTICATED
Scott Passey, City Clerk
APPROVED AS TO FORM
Office of the City Attorney
#A246 PAGE 3 OF 3
Packet Pg. 116
6.2
City Council
Meeting Date: 03/22/2016
Presentation of a Professional Services Agreement with BHC Consultants for the Dayton St. Utility
Replacement Project (3rd to 9th Ave)
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The City recently completed a drainage study for the North Shellabarger Sub basin. The results of the
study show that various drainage pipe improvements will be needed in order to address drainage issues
along Dayton Street and throughout the rest of the study's basin. In addition, Water and Sewer
comprehensive plans completed in 2010 and 2013 respectively show the need for replacement and/or
upsizing of utilities in the downtown core either due to age, increased maintenance needs and/or
additional flow needs. Since there is a need to replace/upgrade most of the utilities along the Dayton
Street alignment, City staff has concluded that a comprehensive utility replacement project be
completed along Dayton Street from 3rd to 9th.
The City issued a Request for Qualifications (RFQ) in November 2015 to hire a consultant to provide
design engineering services for the Dayton Street Utility Replacement Project. The City received
statements of qualifications from five engineering firms. The selection committee selected BHC to
provide design engineering services for the Dayton Street Utility Replacement Project. The design
engineering for the Project is expected to be complete by Winter 2016/2017, with construction
expected to begin in Spring 2017.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the item to the consent agenda for approval at the next Council meeting.
Recommended Motion
Attachments:
BHC Agreement
Packet Pg. 117
6.2.a
s CITY OF EDMONDS DAVE EARLING
121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR
Website: www.edmondswa.gov
l890 PUBLIC WORKS DEPARTMENT
Engineering Division
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and BHC Consultants, LLC hereinafter referred to as the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide consulting services with respect to the Dayton Street Utility
Replacement Project (3rd Ave to 9th Ave);
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$496,800.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
1
Packet Pg. 118
6.2.a
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant's
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of the Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Packet Pg. 119
6.2.a
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant's professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
Packet Pg. 120
6.2.a
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
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6.2.a
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS DAY OF , 20
CITY OF EDMONDS BHC CONSULTANTS, LLC
By By
David O. Earling, Mayor
Its
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 122
6.2.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Packet Pg. 123
6.2.a
EXHIBIT A
CITY OF EDMONDS
DAYTON STREET UTILITY REPLACEMENT PROJECT
(3RD AVE to 9` AVE)
CONSULTANT SERVICES
SCOPE OF SERVICES
March 14, 2016
This scope of services describes the engineering services to be performed by BHC Consultants,
LLC (BHC) and subconsultants — KPG, Inc. (transportation engineering services) and Landau
Associates (geotechnical engineering services) for the City of Edmond's (City) Dayton Street
Utility Replacement Project (3rd Ave to 9th Ave). Project improvements are anticipated to include
replacement of the City's water, sanitary sewer, and stormwater systems; limited ADA curb
ramp improvements; as well as the restoration of existing streetscape features disturbed as part
of utility replacement construction along Dayton Street, from 31d Ave S to 9th Ave S, located
within City limits. Restoration will generally consist of in -kind replacement of areas removed by
utility installation. No modification of existing curb locations, sidewalk widths, or surfacing types
are anticipated.
The City's 2010 Water System Plan, 2013 Sewer Comprehensive Plan, and Drainage Study for
the North Shellaberger Stormwater Sub -basin provide the basis for the project's utility
replacements. Replacement and/or upsizing of the individual utilities are required due to either
condition, age, maintenance requirements and/or capacity needs. Dayton Street, between 3rd
Ave S and 91h Ave S, is a minor arterial roadway located within the City's downtown area and is
lined by the City's Library, a community center and park, numerous local commercial
businesses, as well as single family residences.
This scope of services is based on our understanding of the City's needs and requirements
gained from the project RFQ, a meeting on 2/16/16 and other related discussions and
preliminary input received from City staff. Based on discussions with City staff, we understand
there may be a desire to separate the project into multiple phases of construction. We also
understand that the project costs will be distributed amongst the three individual City utility
funds.
Proposed Work Scope
The following efforts are anticipated.
1. Project Development.
Prepare for and meet with City personnel to review and discuss the project and relevant
background, verify/refine the desired project scope, and desired consultant assistance.
2. Information Research, Collection and Review/Kick-Off Meeting:
Collect and review existing available City information - documents, as-builts, and other
pertinent available information to further understand and identify the City's and others'
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existing facilities and equipment and systems' current operating conditions and procedures
relevant to the project. BHC will also visit the project site and meet with City personnel to:
• understand and identify the City's existing utility systems and City and other existing or
planned infrastructure in the vicinity of the project;
• review and discuss project goals and objectives, understanding and requirements of
desired improvements, and work plan
• meet with subconsultants; and
• review City -furnished base map.
BHC will also perform a project site visit following the completion of the field survey and
preparation of the base map but prior to 30% design.
3. Conceptual Design and Alternatives Analysis:
Investigate and develop up to two (2) alternative alignments for each of the City utilities for
the project to a conceptual level. Each alternative will be developed for consideration
relative to City goals and functional requirements. The conceptual design analysis will be
performed to a sufficient level of detail to evaluate and select a preferred alternative for the
project including identifying required general elements/facilities/features, as well as develop
a planning -level opinion of probable construction cost for the project. Existing available
topographic information, GIS data, and other mapping provided by the City or others will be
used to identify and illustrate the project's conceptual alignments. The conceptual design,
alternatives analysis and project recommendations will be documented in a brief technical
memorandum — to be used as the basis for continued design development. The
memorandum will address the following:
• project constraints and considerations as well as applicable design criteria, related
requirements, and/or assumptions;
• proposed improvements description, project elements identified and preliminary
sizing of major features;
• consider advantages and disadvantages of alternatives;
• schematic figures (plan only) illustrating conceptual alignments;
• conceptual -level opinion of probable construction cost; and
• a recommendation regarding a preferred alignment alternative considering the
conceptual design and alternatives analysis described above along with other
applicable considerations agreed to with the City.
A single version of the technical memorandum will be prepared.
4. ADA Assessment:
Provide the following ADA assessment and related work in support of the project.
• Provide field work at intersections along Dayton Street from 3rd Avenue to 9th Avenue
with a smart level to determine ADA compliance and create a spreadsheet for City use
and files.
• Provide preliminary plans for upgraded ADA ramps and/or Maximum Extent Feasible
(MEF) documentation for review and approval by the City.
* For applicable assumptions and further details — see also KPG (3/11/16)
proposal (copy attached)
5. Preliminary Engineering and Design (30%):
Complete preliminary design (30% level) for the project based on the identified, defined and
previously described improvements. Design of project improvements will be developed
utilizing the City -furnished base map. Develop and define project improvements sufficiently
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to further evaluate the proposed alignments, identify required elements/facilities, as well as
develop a planning -level opinion of probable construction cost for the project. The following
will be provided/performed as part of this effort:
• preliminary layout of the anticipated improvements/alignments;
• preliminary design drawings (30% level — plan and profile drawings) illustrating the
anticipated improvements/alignments; and
• preliminary (planning -level) opinion of probable construction cost.
6. Geotechnical Investigation/Engineering Services:
Provide geotechnical engineering and related services relative to the design of the project.
The geotechnical engineering and related services will include review of existing available
soil data and limited subsurface explorations as specifically defined in the Geotechnical
subconsultant's proposal. Based on an analysis of this information, the project
understanding, and other similar projects, recommendations will be made for design and
construction of project improvements. In general, services will include:
• Review Existing Data — Review readily available existing geotechnical and geologic data
for the project area to gain an overview of general geologic conditions and to aid in iden-
tifying geotechnical factors that might have an impact on the design and construction of
the project.
• Subsurface Explorations/Testing and Laboratory Analysis (Limited) — Perform limited
subsurface explorations for the identified project locations consisting of up to eight (8)
exploratory borings (up to a depth of 20 feet) and laboratory analyses to determine sub-
surface soil and groundwater conditions along the project corridors/alignments. The
subsurface explorations will be spaced and located at relatively unobtrusive locations
based on the planned project alignments, field reconnaissance, and review of geologic
and geotechnical information in the vicinity of the project. Soil samples will be taken
from the explorations at various depths to be determined by the field engineer/geologist
during exploration. Soils observed in the excavations will be evaluated for consistency
with the general geologic conditions reviewed, as described previously above.
• Laboratory tests will be conducted on select soil samples to determine engineering
properties necessary for design. Limited chemical analytical testing will be completed if
field screening indicates a presence of potentially contaminated soils.
• Engineering Analysis - Evaluate data derived from the subsurface explorations and la-
boratory testing with respect to design and construction of the project. Geotechnical
recommendations will be determined by the Geotechnical subconsultant regarding
trench excavation, dewatering requirements, shoring and backfill, pavement reconstruc-
tion and other related project requirements and considerations.
• Geotechnical Summary Report - Prepare a brief report to summarize the results of the
subsurface explorations, analyses, and geotechnical recommendations pertaining to the
design of the project.
• Project Specification Assistance — Review and assist with appropriate sections of the
technical specifications.
* For further details — see 3/11/2016 Landau Associates proposal (copy attached)
7. Stormwater Compliance Report:
Perform a stormwater code assessment by reviewing project areas of new and replaced im-
pervious surfaces and evaluating applicable stormwater requirements in accordance with
ECC Chapter 18.30 and the Edmonds Stormwater Code Supplement. The assessment will
also include the preparation of a report that documents the stormwater code assessment.
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* For applicable assumptions and further details — see also KPG (3/11/16)
proposal (copy attached)
8. Cultural Resources Assessment:
Conduct a cultural resources assessment for the project corridor only, as specifically defined
in the Archaeological subconsultant's proposal, including the following efforts:
• Prepare a brief Cultural Resources Assessment memorandum (CRA) - The CRA will
assess potential for archaeological and historic resources by reviewing relevant
literature and historic maps, photographs, and plans. The project plans will be
compared to the assessment of archaeological potential, and to the locations of
known historic structures, to determine whether there may be impacts to cultural and
historic resources. These findings and associated recommendations will be
documented in the CRA, which will meet all applicable state and federal
documentation standards for cultural resources reports.
• SEPA Response/Inadvertent Discovery Plan - Provide responses to SEPA Question
13 regarding cultural and historic resources. We will also provide an Inadvertent
Discovery Plan to be maintained on site during construction.
* For further details — see 3/10/2016 Anchor/QEA proposal (copy attached)
9. Franchise Utilities and WSDOT Coordination (Limited):
Provide franchise utilities and WSDOT coordination as requested by the City for the project.
• Coordinate with Franchise Utilities — Coordinate with franchise utilities (i.e. Snohomish
County PUD#1, PSE, ComCast Cable, Frontier Communications NW) as required during
the project.
• Coordinate with WSDOT — Coordinate with WSDOT regarding the project.
A limited effort has been budgeted for this work based on discussions with City staff.
10. Public Information and Outreach:
Provide public information and outreach assistance as requested by the City during the pro-
ject, including the following:
• Prepare presentation materials and attend two (2) Downtown Business and Resident
Open House Meetings.
• Conduct one-on-one meeting with property owners (estimate 20) to discuss the project
and potential impacts.
• Prepare postcard handouts and attend up to four (4) City public events, as needed.
• Prepare outreach materials for project updates to be reproduced and distributed by the
City.
• Provide text and illustrative graphics for City hosted website and social media (uploaded
and maintained by City).
* For applicable assumptions and further details — see also KPG (3/11/16) pro-
posal (copy attached)
11. Final Design and Preparation of Bid Documents:
Perform, prepare and deliver to the City design plans, specifications, opinions of probable
construction cost, and bid documents for the new water, sanitary sewer, and stormwater
system piping, related system appurtenances, and connections or adjustments to existing or
proposed facilities as well as related ROW restoration work for the project. The project
scope will be limited to the utility replacement improvements described previously herein. It
is anticipated the project will also include the following: ADA curb ramp improvements for
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crosswalks perpendicular (only) to Dayton Street as well as the restoration of other
streetscape features (hardscape, channelization and plantings) disturbed as part of utility
replacement construction. Design of project improvements will be developed utilizing the
City -furnished base maps, utility system and other related information as applicable; and will
be in accordance with the City's current design standards, applicable codes and regulations,
and generally accepted industry standards and practices. Plans, specifications, opinion(s)
of probable construction cost and associated bidding documents will be developed for
design of the project. Draft documents will be prepared at the 60 percent and 90 percent
level of completion for review by the City.
• The fee estimate is based on the following preliminary drawing/sheet list. This drawing
list (up to 52 sheets total) represents BHC's best judgment as to the drawings that will be
required for design of the project.
- Cover Sheet, Location Map, and Index of Drawings (1 sheet)
- Key Map, Survey and Construction C/L Control (1 sheet)
- General, Survey, and TESC Notes (1 sheet)
- Legend, Abbreviations, Symbols, and Designations (1 sheet)
- Water Main Replacement Plan and Profiles (8 sheets)
- Sanitary Sewer Replacement Plan and Profiles (8 sheets)
- Storm Sewer Replacement Plan and Profiles (w/ TESC BMPs) (8 sheets)
- Curb Ramp Plans (7 sheets)
- Restoration Plans (including Channelization) (8 sheets)
- Construction Phasing/Staging Schematic Plans (4 sheets)
- Standard and Miscellaneous Details (5 sheets)
Relevant other applicable standard plans (e.g. City or WSDOT) will be
referenced and appended to the bid documents.
• A project manual including bid information, contract forms, general specifications, and
technical specifications for bidding and construction of the project will be prepared. The
design specifications for the project will be based on the 2016 edition of the Washington
State Department of Transportation (WSDOT/APWA) Standard Specifications for Road,
Bridge, and Municipal Construction, as well as the City's Standard Specifications that
modify or supplement the Standard Specifications. The City's standard bid information,
contract forms, general conditions and/or requirements, special provisions and technical
specifications that supplement or modify the WSDOT Standard Specifications will be
used and modified (as appropriate) for the project. A single set of bid documents is an-
ticipated for the project.
• An opinion of probable construction cost (OPCC) for each of the final design submittals
will be developed.
* For applicable assumptions and further details regarding transportation engi-
neering subconsultant's related efforts — see also KPG (3/11/16) proposal (copy
attached)
12. Assistance During Bid Period (Limited):
Provide the following support and assistance to the City during the bid period. At the City's
request, respond to inquiries and requests for clarification from the bidders and/or others re-
garding the bid documents. As needed or appropriate, prepare the necessary text and/or
drawing revisions or supplemental drawings to be included in an addendum which will be
prepared, finalized, and issued/distributed by the City. Provide related miscellaneous sup-
port and assistance during the bid period, including general communication and coordination
with City staff and others to exchange information, provide assistance, discuss related is-
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sues, coordinate efforts, etc. A limited effort has been budgeted for this work based on dis-
cussions with City staff.
13. Support During Construction (Limited):
Attend a pre -construction conference. Contribute to the agenda for the meeting and
participate in the discussion of the technical aspects of the project. BHC's Project Engineer
will attend. A limited effort has been budgeted for this work based on discussions with City
staff. If additional support during construction efforts are desired/required, additional budget
may be required.
* For applicable assumptions and further details regarding transportation engi-
neering and geotechnical engineering subconsultants' related efforts — see also
KPG (3/11/16) proposal and Landau (3/11/16) proposal (copies attached)
14. Communication/Coordination/Meeting(s):
Maintain regular communications (phone, facsimile, e-mail) and coordinate with City per-
sonnel to exchange information, discuss related issues, and coordinate efforts. Meet with
City staff to review and discuss the project's design development. It is anticipated that up to
four (4) additional meetings (not otherwise identified above) will be held, following each of
the design review submittals to discuss the project. The Project Manager and Project Engi-
neer will attend the meetings. A limited effort has been budgeted for this work based on
discussions with City staff. If additional meetings or coordination and communication time is
required, additional budget may be requested.
15. Quality Assurance/Quality Control:
A senior engineer (not directly associated with the project) will review draft documents for
completeness, clarity, coordination, and/or other quality considerations.
16. Project Management:
Provide project management, coordination and administration throughout the project. These
efforts include those associated with initial contracting and project setup, management of
consultant team and preparation of monthly invoices. The budget assumes a project dura-
tion of up to thirty (30) consecutive calendar months, ending no later than December 31,
2018.
17. Record Drawings:
Prepare record drawings for the project incorporating revisions to the drawings as marked
up on the City inspector's and construction contractor's record drawing sets. An electronic
copy (DWG and pdf files) on a CD will be provided to the City. The extent of work, which
may be required under this activity, cannot be accurately predicted. A limited effort has
been budgeted for this task based on discussions with City staff.
Deliverables Summary:
• Conceptual Design Drawings and Technical Memorandum
• Scroll Plot of Full Buildout on Dayton Street
• ADA Compliance Worksheet
• Preliminary (30%) Design Drawings and Opinion of Probable Construction Cost
• Geotechnical Report
• Cultural Resources Assessment Memorandum
• Stormwater Compliance Report
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• Design Review Documents, Specs & Opinion of Probable Construction Cost - (60%
& 90%) Submittals
• Final Design/Bid Documents & Opinion of Probable Construction Cost
• Scroll Plots of Proposed Improvements for Open House
• Meeting Graphics and Presentation Material for Open House
• Project Outreach Graphics for Postcard, Flyer, and Mailer
• Meeting Notes from One -on -One Meetings
• Record Drawings
Schedule
We understand the importance and need for working closely with you and other City staff to per-
form our work efficiently and complete our efforts in a timely manner. We are able to begin work
upon receipt of a signed contract and notice to proceed, or other agreeable written authoriza-
tion. With the City's authorization, we will begin our work and proceed in a timely manner with
an anticipated overall project completion by no later than December 31, 2018. This schedule is
based on timely input and information from City staff and others including the collection of requi-
site information and documentation, staff input, and feedback regarding draft document(s) or
other project matters. Should the actual project schedule/timeline differ substantially, additional
budget may be required to cover additional related consultant costs.
Management Reserve
A budget allowance has been included as a management reserve for the project. At the City's
request and direction, BHC may perform additional services not included in the above listed
activities and/or provide additional information and/or detail beyond what is anticipated at this
time. BHC shall perform such services and will be paid for such additional services via the
management reserve when they are requested by written direction and authorization by the
City's Project Manager.
Attachment(s):
• Assumption(s)
• KPG, Inc. Proposal (dated 3/11/16)
• Landau Associates Proposal (dated 3/11/16)
• Anchor/QEA Proposal (dated 3/10/16)
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ATTACHMENT TO EXHIBIT A
ASSUMPTION(S)
The described efforts and scope of work as well as the associated fee estimate and schedule
are predicated on the following assumptions.
1. The City will provide the following information to BHC: relevant engineering data, plans,
specifications, reports/studies, topographical or other mapping, physical system
information (as-builts), and/or other pertinent information available about the City's
existing water, sanitary sewer and stormwater utility system/facilities relevant to the
project, applicable City standards, design criteria, requirements, and/or preferences,
deemed necessary for BHC's work. As described above and herein, pertinent data and
information required for determining and evaluating the existing conditions (capacity and
other operating/performance characteristics) as well as potential future needs and
requirements will be provided by the City.
2. Special assumptions regarding design of the project:
- Standard open trench methods and pipe support within an excavated trench, ex-
cept as otherwise stated, will be suitable for construction.
- An analysis of the City's water, sanitary sewer and stormwater utility systems and
determination/identification of system requirements — sizing, etc. has been fur-
nished by the City or others. Design of water, sanitary sewer and stormwater
utility system facilities does not include a hydraulic analysis or evaluation of the
existing system (characteristics, condition, or capacity) including both within and
beyond the project limits.
- Roadway restoration will consist of repairing the trench/excavation section and
pavement patching, overlay and/or reconstruction as determined by the City.
The specific requirements for patching, overlay, and/or structural section will be
per the City's standards and not require separate investigation, analysis or de-
sign.
- Landscaping restoration (if any) will be minimal and will not require a landscape
architect.
- The following work is not included as part of BHC's efforts: 1) inspection of exist-
ing facilities or field measurements or other quantification of system characteris-
tics and/or conditions if needed for analysis or design; 2) Stormwater Pollution
Prevention Plan (SWPPP) preparation; 3) evaluation of, preliminary engineering,
or design of TESC BMPs; 4) hydraulic or system operational analyses of re-
quirements for upsized water, sanitary sewer and stormwater utility improve-
ments and 5) preparation of other documentation beyond that specifically identi-
fied and stated herein.
3. Conceptual drawings will include plan drawings only and will represent preliminary
alignment (schematically) of proposed improvements. Details will not be prepared.
4. Preliminary design drawings (30%) will include plan and profile drawings only and will
represent preliminary alignment, sizing and layout of proposed improvements. Details
will not be prepared.
5. Per the City's request, BHC's work will be based on and utilize a base map reflecting
current site conditions, including topographic survey and existing facilities furnished by
the City or others in an AutoCAD drawing file/format. BHC's work scope and budget
does not include surveying and related services that may be required for the project.
Surveying, mapping and related services required to support BHC's engineering/design
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of project improvements will need to include, but are not necessarily limited to, survey
information for site topography, rights of way, easements, locations of existing utilities
and other structures, facilities or features that may influence design. Specifically,
locations of existing surface features, subsurface and aerial utilities (water, sewer, storm
drain, gas, power, TV, phone and/or fiber optic) must be identified and mapped.
6. Utilities that may potentially impact or be affected by the project include, but are not
necessarily limited to the following: City of Edmonds — water, sewer, stormwater,
ComCast Cable, Frontier Communications NW — phone/fiber optic/TV; Snohomish
County PUD #1, Puget Sound Energy — power; and Puget Sound Energy - natural gas.
It is assumed that the information furnished by the City, the City's surveyor, and others
regarding the location, etc. of the various existing utilities can be relied upon for the
purposes of design of the project. Existing utilities that may be in conflict or require
adjustment during the construction of this project will be identified from the information
provided. Potholing information (to be furnished by the City or others) may also be
required for design of the project. Potholing to verify location and elevation of existing
utilities is not included as part of this scope of work and if necessary will require
additional budget. All coordination required for relocating existing utilities (outside the
scope of this project), if required, will be done by the City.
7. Coordination with franchise utilities (e.g. power, natural gas, phone/fiber optic/tv, etc.),
and other agencies including possibly for relocating existing utilities, except as otherwise
specifically stated, is not part of the current work scope and if needed will require
additional budget.
8. All project work is anticipated to occur and be located within existing public right-of-way
or existing City property or easement(s). No new temporary and/or permanent
easements will be obtained. Individual property research and title reports to
determine/verify existing public right(s)-of-way or easements are not part of the work
scope. Easement negotiations, acquisition, and recordings are not part of the work
scope and if needed will require additional budget. If necessary, the City will be
responsible for all efforts associated with temporary/permanent easements required for
the project. Right(s)-of-Entry, if required, will be obtained by the City as necessary for
BHC's and subconsultant's use/work for the project.
9. BHC's work will be based on available environmental documentation and/or permitting (if
any) furnished by the City, or others related to the project. BHC's work scope and
budget does not include time for the preparation of permit applications or other
environmental, etc. review and/or documentation for the project, or other related
permitting services and/or assistance, except as otherwise specifically identified. Based
on discussions with City staff, unless otherwise specifically stated, it is our
understanding that a Cultural Resources Assessment and CWA Section 402 (NPDES)
construction stormwater permit are not anticipated and specifically assumed to not be
required for this project. We understand it to be the City's intention to be responsible for
any and all environmental documentation, permit application(s), and/or associated fees
required for the project.
10. Drawings will be prepared in accordance with City Drafting Standards. The plans will be
22"x 34" drawings with a standard signature block. Drawings will be prepared using
AutoCAD 2014/Civil 3D. From the full size drawings, half -sized drawings will be
produced for review copies.
11. An electronic copy (word, excel, dwg and pdf files) for each design submittal will be
provided to the City as desired for review. It is requested that the City provide one set of
written comments for all preliminary submittals and that all review comments be provided
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within no more than a two (2) week turnaround. All review comments from the City will
be addressed and incorporated in the revised/final documents.
12. The final submittal shall include technical documents, signed and stamped by the design
engineer responsible for their preparation, and ready for the City staff approval
signatures (if applicable). An electronic copy on a CD (specifications — pdf & word files;
and plans — pdf & CAD files) will be provided to the City for the City's posting to Builders'
Exchange.
13. In preparing the scope of services defined herein, we have attempted to identify all tasks
and work that are considered necessary or essential to the work/project as desired by
the City at this time. Services not specifically identified in our Scope of Services are not
included in our scope and are not being provided. Should other services and/or
additional time be necessary or desired by the City for the project, additional budget may
be required.
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1W14:11419:3
CITY OF EDMONDS
DAYTON STREET UTILITY REPLACEMENT PROJECT
(3RD Ave to 9` Ave)
CONSULTANT SERVICES
FEE
March 14, 2016
Based on the attached hour effort estimate and related expenses, we estimate our fee for the
proposed effort to be $496,800 which includes $151,048 for subconsultant(s) and $6,191 for related
reimbursable expenses (communications, mileage, reproductions, etc.). This fee includes a $30,000
management reserve budget for covering potential additional unanticipated efforts/costs. With the
City's concurrence and approval, we anticipate the execution of a standard time and expense
agreement with a not to exceed amount for the proposed services. Specific billing rates for the
primary individuals anticipated to be involved with the project are shown on Exhibit B-1.
Attachment(s):
• Exhibit B-1 — Consultant Fee Determination
Packet Pg. 134
City of Edmonds
6.2.a
Dayton Street Utility Replacement Project
(3rd Ave to 9th Ave)
Consultant Services
Exhibit B-1
Consultant Fee Determination
(3/14116)
BHC Consultants, LLC
Task
Task Description
Principal Eng
PM/Sr. Engineer
Project Engineer
Staff Engineer
CAD/GIS/Graphics
Admin./Clerical
Total
$230.00
$200.00
$135.00
$100.00
$100.00
$85.00
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
1
Project Development
0
0
8
1,600
8
1,080
0
0
0
0
0
0
16
$2,680
2
Information Research, Collection and Review/Kick-Off Meeting
0
0
12
2,400
20
2,700
0
0
16
1,600
0
0
48
$6,700
3
Conceptual Design and Alternatives Analysis
2
460
24
4,800
56
7,560
6
600
32
3,200
2
170
122
$16,790
4
ADA Assessment
0
0
4
800
12
1,620
0
0
0
0
0
0
16
$2,420
5
Preliminary Engineering and Design (30%)
2
460
28
5,600
120
16,200
12
1,200
144
14,400
0
0
306
$37,860
6
Geotechnical Investigation/Engineering Services
0
0
4
800
12
1,620
0
0
0
0
0
0
16
$2,420
7
Stormwater Compliance Report
0
0
1
200
4
540
0
0
0
0
0
0
5
$740
8
Cultural Resources Assessment
0
0
1
200
4
540
0
0
0
0
0
0
5
$740
9
Fanchise Utilities and WSDOT Coordination
0
0
4
800
16
2,160
0
0
0
0
0
0
20
$2,960
10
Public Information and Outreach
0
0
12
2,400
48
6,480
0
0
0
0
0
0
60
$8,880
11
Final Design and Prep. Of Bid Documents
4
920
148
29,600
480
64,800
120
12,000
480
48,000
28
2,380
1260
$157,700
12
Assisance During Bid Period (Limited)
0
0
2
400
12
1,620
6
600
0
0
0
0
20
$2,620
13
Support During Construction (Limited)
0
0
8
1,600
40
5,400
16
1,600
0
0
0
0
64
$8,600
14
Communication/Coordination/Meeting(s)
0
0
60
12,000
100
13,500
0
0
0
0
0
0
160
$25,500
15
Quality Assurance/Quality Control
28
6,440
0
0
0
0
0
0
0
0
0
0
28
$6,440
16
Project Management
4
920
80
16,000
0
0
0
0
0
0
42
3,570
126
$20,490
17
Record Drawings
0
0
1 2
400
1 12
1,620
16
1,600
1 24
2,400
0
0
54
$6,020
Labor
40
$9,200
1 398
$79,600
1 944
$127,440
176
$17,600
1 696
$69,600
72
6,120
2326
$309,560
Reimbursable Expenses:
Other Direct Expenses -- mileage, reproductions, printing, delivery charges, telecommunications, postage, outsides services, special fees, etc. (2% of project labor)
Subconsultant(s):
KPG (Transportation Engineering Services)
Landau & Assoc. (Geotechnical Investigation/Engineering Services)
Anchor/QEA (Archaeological Services)
includes BHC 10% mark up
Total Labor $309,560
$ 6,191
Reimbursables $ 6,191
BHC Subtotal $315,751
$ 113,739 p
$ 34,315 r
$ 2,995
Subconsultant(s) Subtotal $ 151,048
0)
y
Management Reserve $ 30,000
0)
L
TOTAL FEE $ 496,800
Q
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Packet Pg. 135
6.3
City Council
Meeting Date: 03/22/2016
2015 Sanitary Sewer Replacement Project Closeout
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The purpose of this memo is to report on final construction costs for the 2015 Sanitary Sewer
Replacement Project and seek Council acceptance of the Project.
On June 8, 2015, Buno Construction, Inc. was given the Notice to Proceed for construction, stipulating
100 working days for completion. This project replaced 2267 linear feet of sanitary sewer piping along
with associated manholes and service connections at two locations (sites #1 and #2 on attached map).
This project also made local repairs to the existing sewer mains on 5th Ave near Dayton St and Cascade
Drive.
Previous Council Action
Recommendation
Previous Council Action
On May 5, 2015 Council awarded a contract to Buno Construction, Inc. in the amount of $1,090,411.07
for the 2015 Sanitary Sewer Replacement Project. On June 2, 2015, Council authorized a management
reserve of $110,000 for the project.
Recommendation
Forward the item to the consent agenda for acceptance of project at a future City Council meeting.
Recommended Motion
Attachments:
Area Map - 2015 Sewer 031616
Packet Pg. 136
City of Edmonds
Mapbook
52
99
1-5
6.4
City Council
Meeting Date: 03/22/2016
Presentation of a Professional Services Supplemental Agreement with Murray Smith & Associates, Inc.
for the Five Corners Reservoir Recoating Project
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The City issued a Request for Qualifications (RFQ) in March 2015 to hire a consultant to provide design
engineering services for the Five Corners Reservoir Recoating Project. The City received statements of
qualifications from two engineering firms and the selection committee chose Murray Smith & Associates
(MSA) to provide design engineering services for the Five Corners Reservoir Recoating Project. On
August 3, 2015 the City entered into a $71,019 contract with MSA to provide evaluations and
recommendations for the Five Corners Reservoir. Although the main purpose of the project was to
recoat the two reservoirs, a preliminary study consisting of a comprehensive evaluation of the facility
was included in the scope. A structural analysis was performed using available as -built records and
seismic codes updated since the City's 2004 structural evaluation. The results of the analysis have led to
concerns about the structural integrity of the two reservoirs.
The City proposes a Supplemental Agreement with MSA to further investigate the structural issues
identified in the preliminary study. The supplement includes a geotechnical investigation to obtain
information on soil bearing capacity and ultrasonic testing on reservoir tank welds to obtain information
on reservoir shell strength that will replace engineering assumptions previously used in the structural
analysis. MSA will also evaluate operational constraints to determine if reductions in storage volumes
could reduce the impact from a seismic event. The proposed fee for the supplement is $60,465.
The supplemental services are scheduled to be completed by mid-2016 with the delivery of the Final
Technical Memorandum. Completion of the remaining tasks in the 2015 Professional Services
Agreement will be predicated upon recommendations from the Final Technical Memorandum.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the item to the consent agenda for approval at a future City Council meeting.
Packet Pg. 138
6.4
Recommended Motion
Attachments:
MSA Supp 1
Five Corners Reservoir Vicinity Map
Packet Pg. 139
6.4.a
Original Contract No.
Supplemental Agreement 1 No.
CITY OF EDMONDS DAVE EARLING
121 5" AVENUE NORTH - EDMONDS, WA 98020 . 425-771-0220 - FAX 425-672-5750 MAYOR
Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT
Five Corners Reservoir Recoating Project
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
Murray, Smith & Associates, Inc., hereinafter referred to as the "Consultant", entered into an
underlying agreement for design, engineering and consulting services with respect to a project
known as Five Corners Reservoir Recoating Project, dated August 3, 2015; and
WHEREAS, two additional tasks to the original Scope of Work have been identified
with regard to ])field testing and structural evaluations; and 2) storage volume and operating
level evaluation; NOW, THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of August 3, 2015 between the parties, incorporated
by this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement co
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if o
herein set forth. a
a
1.2 The $71,019 amount set forth in paragraph 2A of the underlying Agreement a
Cn
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $60,465 for the additional scope of work identified in Exhibit A to this c
as
supplemental agreement. As a result of this supplemental agreement, the total contract amount is
increased to a new total not -to -exceed amount of $131,484 ($71,019 plus $60,465). o
Q
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
Packet Pg. 140
6.4.a
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of , 20
CITY OF EDMONDS MURRAY, SMITH & ASSOCIATES, INC.
Bv:
Mayor David O. Earling
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By: _
Title:
Q
Packet Pg. 141
6.4.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
Q
Packet Pg. 142
6.4.a
EXHIBIT A
SCOPE OF WORK
CITY OF EDMONDS
FIVE CORNERS RESERVOIR RECOATING PROJECT
PHASE 1 - RESERVOIR EVALUATIONS AND RECOMMENDATIONS
SUPPLEMENTAL SERVICES NO. 1
BACKGROUND
Murray, Smith & Associates, Inc. (MSA) has developed the following scope of services and
accompanying engineering fee estimate to provide supplemental engineering services for the Five
Corners Reservoir Recoating project. The scope and fee have been developed based on
coordination with City staff during a meeting on January 26, 2016, which involved the review and
discussion of the results of the structural evaluation and coating assessment work completed by
MSA and subconsultants under the original scope of services for this project.
The results of the structural evaluation work by MSA's subconsultant, Peterson Structural
Engineers, indicated that both reservoirs do not meet current seismic design requirements, primarily
due to several AWWA and building code changes that have occurred since the reservoirs were
originally constructed in 1960 for the 1.5 MG reservoir and 1979 for the 3.0 MG reservoir. Due to
the limited amount of information available from the original construction of the facilities,
assumptions had to be made for some values used in the structural evaluation calculations.
SCOPE OF WORK
E
The primary focus of this supplemental scope of services is to conduct field tests and provide
a)
a
confirmed data instead of assumptions for the structural calculations, which will enable the City and
co
MSA to better define improvements for the two reservoirs. This scope also includes tasks to
evaluate the possibility of operating the reservoirs at lower levels, in comparison with the required
o
volume of storage that is currently being determined as part of the City's water system plan update
v
project. The final tasks for this scope include prioritizing proposed improvements, developing cost
a
estimates, meeting with the City, and a technical memorandum that documents the work completed
with recommendations for the next steps of the project.
a
Cn
M
The proposed approach for the supplemental work program is to complete the tasks identified in this
scope of services and determine if additional field testing is warranted to provide sufficient data to
E
make a final determination of improvements for the reservoirs. If the results of this scope of
services indicate that additional field testing is warranted, the additional field testing work may
include removal of reservoir shell plate coupons and weld seam coupons for steel strength analysis.
Q
Task 1 - Project Management and Coordination
This task provides for management of the project and coordination with the project team as it relates
to the supplemental work contained herein. Elements of this task will include:
City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. Supplement 1 - Five C
March 8, 2016 Engineers/Planners Packet Pg. 143
6.4.a
1.1 Correspondence and Coordination with City - Coordinate with the City Project Manager via
phone conversations and e-mail for project decisions, project status, work activities, and issues
requiring City input.
1.2 Budget Review, Invoices and Progress Reports - MSA's Project Manager will monitor
project costs and manage budget and billing tasks, including preparation and submission of
monthly invoices and progress reports.
1.3 Quality Assurance/Quality Control (QA/QC) - Perform in-house quality assurance reviews of
all deliverables.
MSA Deliverables to City:
Correspondence, a -mails and other documentation
Monthly billing statements and activity reports
Task 2 — Field Testing and Structural Evaluations
This task involves non-destructive field tests with both reservoirs in service to gather information
on site soils and to examine the welds on all courses of the shell of both reservoirs to provide data
for use in additional structural calculations to better define potential improvements for the facilities.
2.1 Geotechnical investigation - MSA subconsultant HWA Geo Sciences (HWA) will perform a
geotechnical investigation of the site, including a single boring, and report the allowable
bearing capacity of the soils in addition to other data. A more detailed description of the
services to be provided follows.
a. Review available geotechnical information, including geologic maps, online
geotechnical databases, and HWA's project library.
c
b. Coordinate field site visit and field exploration locations with City and MSA. E
a�
c. Conduct field explorations that includes one (1) boring using a truck -mounted drill rig to a
a depth of approximately 30 to 40 feet. co
d. Using soil samples from the boring, conduct laboratory tests to determine engineering
properties and present results in a summary log.
e. Perform geotechnical engineering analysis to develop foundation bearing capacity a
recommendations for the existing reservoirs.
f. Perform geotechnical engineering analysis to develop near surface lateral earth pressure N
recommendations, including estimate of available coefficient of friction along base of
reservoirs. c
as
g. Prepare draft report of findings and recommendations and finalize report upon receipt of
review comments. o
h. Project management tasks related to preparing monthly invoice and progress reports, Q
including coordination with MSA.
2.2 Weld Testing - MSA subconsultant Mayes Testing Engineers (Mayes) will examine the welds
on all courses of the shell of both reservoirs. A more detailed description of the services to be
provided follows for each reservoir.
a. Perform visual examination of existing accessible welds, including shell welds and
external appurtenances.
City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. Supplement 1 - Five C
March 8, 2016 Engineers/Planners Packet Pg. 144
6.4.a
b. Perform spot ultrasonic testing of horizontal and vertical shell butt welds.
c. Provide a written report of findings.
2.3 Structural and Seismic Assessment - MSA subconsultant Peterson Structural Engineers
(Peterson) will conduct an updated structural analysis of the existing reservoirs with data
provided by HWA and Mayes, and provide recommended improvements and estimated
construction costs. A more detailed description of the services to be provided follows.
a. Review of provided test data for completeness/accuracy.
b. Teleconferences/meeting with the project team members and City of Edmonds
c. Peterson shall perform an updated structural review/analysis of existing reservoirs with
data provided by the consultants with multiple analysis iterations in order review
preliminary results in order to determine if additional testing is required or warranted.
d. Evaluate exiting roof system for slosh effects based on the MSA proposed reservoir
operating levels.
e. Develop upgrade recommendations and possible configurations based on updated
analysis.
f. Generation of a revised conditions and recommendations report outlining our findings
and options for upgrades with associated cost opinions, stamped by a Washington
licensed PE.
g. Provide revised and updated structural calculations conforming to the proposed
upgrades, stamped by a Washington licensed PE.
Assumptions:
• Site access to be provided to Mayes, HWA and their subcontractors.
• Any required permits will be provided at no cost to HWA.
• The HWA scope of work does not include identification nor evaluation of contaminants that
may be present in the soil or ground water.
City Responsibilities: r
• Provide access to reservoirs and attend field reconnaissance with project team.
• Procure and pay for any required permits. a
MSA Deliverables: N
• Electronic copy (PDF) via e-mail of reports from HWA, Mayes and Peterson.
c
as
Task 3 — Storage Volume and Operating Level Evaluation E
3.1 Storage Volume Requirements — In coordination with work underway for the City's water
system plan update project, review the updated storage requirements for the two Five Corner Q
Reservoirs and identify operating storage requirements to meet the 20-year planning period.
3.2 Operating Level Evaluation — Review historical data and identify past operating level ranges;
coordinate with City Operations staff on storage requirements as it relates to operations; and
evaluate operating level constraints in conjunction with updated storage volume requirements
to determine potential reductions in operating levels to increase freeboard and potential
impacts from slosh during seismic events.
City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. Supplement 1 - Five C
March 8, 2016 Engineers/Planners Packet Pg. 145
6.4.a
City Responsibilities:
• Participate in discussions with MSA and provide input on operating levels.
Task 4 — Proposed Improvements, Cost Estimates and Workshop
4.1 Proposed Improvements —Develop prioritized list of recommended improvements for the
reservoirs based on the results of the prior tasks.
4.2 Cost Estimates - Prepare planning level construction cost estimates for the recommended
improvements for City budgeting and scheduling purposes. If warranted due to extensive
rehabilitation improvements, conduct a life -cycle cost estimate of potential alternatives related
to reservoir rehabilitation vs. replacement options.
4.3 Workshop with City - Meet with City staff to review the results of the prior tasks, gather
feedback, and collaborate on improvements.
City Responsibilities:
• Participate in workshop with MSA and provide feedback on work completed.
MSA Deliverables:
Workshop agenda and meeting materials.
Workshop meeting minutes.
Task 5 — Technical Memorandum
5.1 Draft Technical Memorandum -Prepare a draft technical memorandum that summarizes the
work in prior tasks, recommendations and next steps for the project; submit draft technical
memorandum to the City for review and comment.
5.2 Final Technical Memorandum -The draft technical memorandum will be revised based on
comments from City, and finalized for distribution to the City.
City Responsibilities:
• Review draft technical memorandum and provide comments. o
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MSA Deliverables:
• Electronic copy (MS Word) of Draft Technical Memorandum via e-mail. a
• One (1) hard copy and 1 electronic copy (PDF) of the Final Technical Memorandum. cn
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Task 6 — Unanticipated Task Reserve (As Needed)
c
A reserve budget amount has been included in the fee estimate for work that may include additional E
unanticipated labor or expenses not specifically identified in the scope of work tasks defined above.
Such work items will be undertaken only after written authorization from the City. Q
ESTIMATED SCHEDULE
The estimated schedule for the supplemental tasks identified herein is approximately one month to
complete the field work and develop reports for MSA's three subconsultants and an additional two
to four weeks to complete the remaining tasks, depending on the timing of the workshop and factors
beyond MSA's control that may result in the schedule being extended.
City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. Supplement 1 - Five C
March 8, 2016 Engineers/Planners Packet Pg. 146
6.4.a
EXHIBIT B
FEE ESTIMATE
CITY OF EDMONDS
FIVE CORNERS RESERVOIR RECOATING PROJECT
PHASE 1 - RESERVOIR EVALUATIONS AND RECOMMENDATIONS
SUPPLEMENTAL SERVICES NO. 1
3/8/2016
1111LIE.,
ESTIMATED FEES
rincipal
ineer lVEngineerI
213
Principal
$190
Professional
Engineer lX
$183
Administrativ
el
$80
Hours
abor
Subconsultants
Expenses
Total
HWA
Mayes
Peterson
Task i - Project Management & Coordination
Task 1.1- Correspondence and Coordination with City
3
3
$ 639
$ 10
$ 649
Task 1.2 - Budget Review, Invoices, Progress Reports
1
1
2
$ 293
$ 10
$ 303
Task 1.3 - Quality Assurance/Quality Control (QA/QC)
2
2
$ 426
$
$ 426
Task 1 Subtotal
6
0
0
1
7
$ 1,358
$
$ -
$ -
$ 20
$ 1,378
Task 2 - Field Testing & Structural Evaluation
Task 2.1- Geotechnical Investigation
1
2
3
$ 579
$ 11,545
$ 10
$ 12,134
Task 2.2 - Weld Testing
1
2
1 3
$ 579
$ 13,497
$ 10
$ 14,086
Task 2.3 - Structural and Seismic Assessment
1
1
1 2
4
$ 769
$ 9,713
$ 10
$ 10,492
Task 2 Subtotal
3
1
6
0
10
$ 1,927
$11,545
$ 13,497
$ 9,713
$ 30
$ 36,712
Task 3 - Storage Volume & Operating Level Evaluation
Task 3.1- Storage Volume Requirements
2
2
4
$ 792
$
$ 792
Task 3.2 - Operating Level Evaluation
3
6
9
$ 1,737
$
$ 1,737
Task 3 Subtotal
5
0
8
0
13
$ 2,529
$
$
$
$ -
$ 2,529
Task 4 - Proposed Improvements, Cost Estimates & Workshop
Task 4.1- Proposed Improvements
2
1
8
11
$ 2,080
$ 10
$ 2,090
Task 4.2 - Cost Estimates
1
1
8
10
$ 1,867
$ 10
$ 1,877
Task 4.3 - Workshop with City
4
4
8
$ 1,612
$ 40
$ 1,652
Task 4 Subtotal
7
6
16
0
29
$ 5,559
$
$
$
$ 60
$ 5,619
Task 5 - Technical Memorandum
Task 5.1- Draft Technical Memorandum
2
1
14
2
19
$ 3,338
$ 20
$ 3,358
Task 5.2- Final Technical Memorandum
1
1
2
1
5
$ 849
$ 20
$ 869
Task 5 Subtotal
3
2
16
3
24
$ 4,187
$
$
$
$ 40
$ 4,227
Task 6 - Unanticipated Task Reserve (As Needed)
Task 6 Subtotal
0
0
0
0
0
$ 10,000
$
$
$
$ -
$ 10,000
TOTAL - ALL TASKS
24
9
46
4
83
$ 25,560
$ 11,545
$13,497
$ 9,713
$ 150
$ 60,465
r
Q
City of Edmonds Murray, Smith & Associates, Inc. Phase 1 - Five Corners Reservoirs
Engineers/Planners
Packet Pg. 147
6.4.a
EXHIBIT C
BILLING RATES
Personnel:
Labor will be invoiced by staff classification at the following hourly rates.
Principal Engineer VI
$220.00 -
233.00
Principal Engineer V
212.00 -
225.00
Principal Engineer IV
206.00 -
218.00
Principal Engineer III
198.00 -
210.00
Principal Engineer II
191.00 -
202.00
Principal Engineer I
184.00 -
195.00
Professional Engineer IX
177.00 -
188.00
Professional Engineer VIII
169.00 -
179.00
Professional Engineer VII
161.00 -
171.00
Professional Engineer VI
152.00 -
161.00
Professional Engineer V
144.00 -
153.00
Professional Engineer IV
135.00 -
143.00
Engineering Designer IV
135.00 -
143.00
Professional Engineer III
127.00 -
135.00
Engineering Designer I1I
127.00 -
135.00
Engineering Designer II
119.00 -
126.00
Engineering Designer I
110.00 -
117.00
Technician IV
127.00 -
135.00
Technician III
115.00 -
122.00
Technician II
102.00 -
108.00
Technician I
88.00 -
93.00
Administrative I11
95.00 -
101.00
Administrative II
87.00 -
92.00
Administrative I
77.00 -
82.00
Project Expenses:
Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost.
These expenses include the following:
CADD Hardware/Software $18.00/hour
Modeling and GIS Hardware/Software $10.00/hour
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Reproduction At Cost
Travel, Lodging and Subsistence At Cost
Outside Services:
Outside technical, professional and other services will be invoiced at actual cost plus
10 percent to cover administration and overhead.
Q
MURRAY, SMITH & ASSOCIATES, INC.
Engineers/Planners Packet Pg. 148
City of Edmonds
Vicinity Map
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6.4.b
Five Corners Reservoir
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6.5
City Council
Meeting Date: 03/22/2016
Presentation for award of the construction contract to the apparent low bidder for the Citywide CIPP
Sewer Rehabilitation Project, subject to a successful bid evaluation.
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The project involves rehabilitation of several sewer segments throughout the City by cured -in -place pipe
lining method of specified sewer segments throughout the City. The work area includes 21 sewer
segments totaling approximately 6,461 feet of 8" and 15" gravity sewer main.
The estimated total project cost is $1.006 million and the costs will be paid from the 423 Sewer Fund.
The project was advertised for construction bids in early March and the bids are due by March 22, 2016.
The bid results, construction budget and recommendation to award will be provided in the future
agenda memo. Construction will occur between May and October of 2016.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the item to the consent agenda for approval at a future Council meeting.
Recommended Motion
Recommended Motion
<Insert Info Here>
Attachments:
CIPP Sewer Vicinity Map
Packet Pg. 150
City of Edmonds
Vicinity Map
I a
nc. 189
Citywide CI PP Sewer
Rehabilitation Project
CIPP Locations:
1. Sunset Avenue between Bell and Main Streets.
2. Alley between 2nd and 3rd Avenues from Main to
Bell.
3. Alley between Sunset and 2nd Avenues from Bell
to Edmonds.
4. Railroad Avenue from Main St southwards —200
ft.
5. Alley between 3rd and 4t" Avenues between Main
and Dayton.
6. Alley between Dayton and Main from 6t" Avenue
eastwards—500ft.
7. Intersection of 3rd Ave and Walnut Street.
8 7t" Avenue from Daley Street to —500 north of
Glen St.
9. From intersection of Pine and 6t" Avenues
southward through Pine Street Park.
10.Olympic Ave between Sprague and Edmonds St.
11.5t" Avenue from Forsyth Ln northwards —500 ft.
12.97t" Avenue from 219t" St westwards —500 ft.
13.96t" Avenue between Walnut and Spruce St.
14. Bowdoin Way from roundabout southwestwards
—350 ft.
15. Hwy 99 from 216t" St to 2201" St.
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6.6
City Council
Meeting Date: 03/22/2016
Presentation of Bid Results for the 191st Street SW and 216th St. Drainage Improvements Project
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
This project involves 1) the installation of a bioswale to accept surface water from the street at the
intersection of 191 St SW and Dellwood Drive, and 2) The installation of an under -road detention system
on 216th St SW between 96th and 92nd Avenues to address runoff that overtaxes an existing City storm
line that runs through several private properties. The project includes replacement of stormwater
related infrastructure (e.g., stormwater piping, catch basins, manholes), and decommissioning of
existing infrastructure, as appropriate.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the item to the consent agenda to award the project and authorized a 15% management
reserve at the April 5, 2016 Council meeting. The award is subject to the City's evaluation of the bids and
the review of the responsiveness and responsibility information submitted by the apparent low bidder.
Recommended Motion
Attachments:
Bid Tab.191st&216th
Vicinity Map.191st&216th
Packet Pg. 152
6.6.a
City of Edmonds
2015 Storm at 191 st St SW and 216th St SW
Bid Summary
15-Mar-16
Construction Estimate & Bids
Engineer's Estimate
I AGR Contracting
I RRJ Const, LLC
I D&G Backhoe
I Kamins Const
I Sierra Pacific
$ 198,080.33
1 $ 144,289.50
1 $ 146,817.00
1 $ 161,170.00
1 $ 168,558.52
1 $ 172,424.00
Trimax Const
I NPM Const
Rodarte Const
Laser Underground
I Thomco Const
I Westwater
$ 174,204.00
1 $ 189,584.60
$ 198,479.00
$ 205,045.00
1 $ 210,010.00
1 $ 228,380.00
construction runas Kequirea
Construction Contract
$
144,290
Contingency (15%)
$
21,643
Staff
$
6,000
Professional Services
$
30,172
Total Construction
$
202,105
Avaiiame runaing
Annual Storm c466 $ 140,000
Perrinville Bioswale c434 $ 138,858
Total Funds Available $ 278,858
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6.7
City Council
Meeting Date: 03/22/2016
Presentation of Pedestrian Access Easements for placement of two pedestrian curb ramp at 21900
Highway 99
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
Currently there is a short plat in review for the Winco site to recognize the new retail building (currently
under construction) as a separate site. The short plat frontage requirements will require the
replacement and upgrade of five pedestrian curb ramps to meet current ADA standards. Four
pedestrian ramps are located at the two driveways that provide access to the Winco site and Dick's
Drive -In from Highway 99. The fifth pedestrian ramp is located on the east side of the southern
driveway on 212th St. The placement of the north pedestrian ramp on the northern driveway on
Highway 99 and the pedestrian ramp on the southern driveway on 212th St. will require the owner to
grant permanent pedestrian easements to the City.
The City and developer are working on the easement documents and staff expects to have the final
version ready for approval, prior to the April 5, 2016 City Council meeting.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward the item to the consent agenda for acceptance at the April 5, 2016 Council meeting.
Recommended Motion
Packet Pg. 155
6.8
City Council
Meeting Date: 03/22/2016
Downtown Public Restroom and Supplemental Budget Authority
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The Strategic Action Plan includes Action Item 3a.2 that reads as follows:
Develop a public restroom facility to serve pedestrians, customers, and tourists in the Downtown
district.
In pursuit of this Action Item, and in response to public demand, the City Council approved a preliminary
budget allocation of $260,000 in the 2016 budget to develop a Downtown restroom on the City -owned
parking lot adjacent to City Hall. That allocation was comprised of $110,000 from the General Fund,
$90,000 from REET 1, and $60,000 from the Lodging Tax Fund 120. Since that time the Edmonds
Downtown Alliance has committed $10,000, and the Noon Rotary Club has committed $5,000 (with a
prospective match by the Rotary District office of $5,000). Total committed funds to date equal:
$275,000.
Two grant applications were submitted to Snohomish County (tourism grant and REET infrastructure
grant) to supplement the City -budgeted funds. Both grants were denied.
Since that time, conceptual site planning and design development have been completed, as well as an
updated cost estimate. An ad hoc review committee was formed to provide input and guidance on the
siting and design options. The committee included Lauri Strauss of the Architectural Design Board, Lesly
Kaplan of the Historic Preservation Commission, and Clayton Moss of the Edmonds Downtown Alliance
Board.
Two site plan concepts have been developed:
1. Concept One locates the restroom on one side of the parking lot, displacing approximately 3 existing
parking stalls, while leaving the parking stalls opposite the restroom in place across the 24-foot drive
aisle. Bollards would be placed to keep cars away from the restroom entry/exit area. Current cost
estimate for this concept is approximately $311,000. Concerns raised by the ad hoc committee members
over potential conflicts between pedestrians, strollers, children, etc., and the cars backing out of the
parking spaces opposite the restroom. In addition, little area would be available for a seating/waiting
area.
2. Concept Two is an alternative site plan that was developed in response to concerns expressed over
Packet Pg. 156
6.8
Concept One. The restroom is placed on the south side of the parking lot (adjacent to the Rusty Pelican
building) and the area opposite it (on the north side, adjacent to City Hall) would be developed with a
landscaped plaza. This would provide seating/waiting areas near the restroom, out of the swing of
backing cars, and on the sunny side of the property. To compensate for displaced parking, this option
entails restriping and relandscaping the parking lot, with a net loss of one parking space. The current
cost estimate for this concept is approximately $352,000.
A detailed presentation of these siting and design concepts will be made at the Council meeting on
3/22/16.
The importance of the proposed restroom is to encourage more people, especially families with
children, to visit Downtown Edmonds, and stay longer, without fear that there will be no restroom
facilities to accommodate their needs, as one would find at a shopping mall or other private or
controlled venue. Through this effort, therefore, we hope to increase the amount and duration of visitor
stays in Downtown Edmonds, thereby enhancing the sense of liveliness and sense of community and
increasing resultant economic activity.
Options
Option 1. Approve Concept One (downtown restroom without plaza or restriped parking lot) and
appropriate an additional $36,000 from the General Fund;
Option 2. Approve Concept Two (downtown restroom with plaza and restriped parking lot) and
appropriate an additional $77,000 from the General Fund.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward Option 2 to April 5, 2016 Council Consent Agenda for approval.
Recommended Motion
Recommended Motion
N/A
Packet Pg. 157
6.9
City Council
Meeting Date: 03/22/2016
Budget Authorization for Federal Lobbyist/Strategist Services
Staff Lead/Author: Scott Passey
Department: City Clerk's Office
Initiated By:
Narrative
Narrative
The currently on -going Waterfront At -Grade Rail Crossings Alternatives Analysis is well under way, with
the guidance and oversight of the Mayor's Advisory Task Force and key City staff. It is anticipated that
the Advisory Task Force will recommend (a) preferred alternative(s) from that process by early Fall. At
that time the Mayor will be in a positon to recommend a preferred alternative to City Council for their
approval as the City's selected alternative - likely by year's end. Consequently, by early 2017, once a
preferred alternative has been selected, a resulting project will be ready to enter the design and
environmental phase. This phase will require additional funds. As a result, it is becoming increasingly
necessary to seek federal funding sources to match any local, regional and/or state funds to support this
next phase. Likewise, other transportation projects, such as improvements to Highway 99 or SR 104 may
also, may also need federal funds in addition to local, regional and state funding.
In order to be effective in these pursuits, it is prudent to engage the services of federal
lobbyists/strategists based in Washington, D.C., who can provide daily or weekly, in -person contact with
officials in the various transportation agencies, as well as elected officials and their staff. In addition,
these consultants know the ins and outs of existing and even emerging grant or appropriations
opportunities to prepare us both in advance of, and during, application processes.
For these reasons, the Mayor's Office proposes that the City engage the services of Capitol Strategies
Partners of Washington, D.C., for the remainder of this year in an amount not to exceed $42,000 ($4,000
for April, May and June; $5,000 for July through December). This appropriation would come from the
2015 positive ending General Fund cash balance of approximately $1.7 million.
Attached is a detailed outline of Capitol Strategies' scope of services for this year.
Previous Council Action
Recommendation
Previous Council Action
N/A
Recommendation
Forward to 4/5/16 Council Consent Agenda approval of $42,000 in General Fund appropriation for a
federal lobbyist contract.
Packet Pg. 158
6.9
Recommended Motion
Attachments:
CAPITOL STRATEGIES SCOPE OF SERVICES
Packet Pg. 159
6.9.a
CAPITOL STRATEGIES
SCOPE OF SERVICES
The contractor will assist the City in the pursuit of near -term and long-term funding for the at -
grade crossings alternatives project and other Edmonds transportation projects through several
potential sources:
Nationally Significant Freight and Highway Proiects Program (FASTLANE):
This program was enacted into law in December as part of the surface transportation
reauthorization, the Fixing America's Surface Transportation (FAST) Act. The U.S. Department
of Transportation (USDOT) has dubbed the program the Fostering Advancements in Shipping
and Transportation for the Long -Term Achievement of National Efficiencies (FASTLANE)
Grant Program,
The FAST Act provides $800 million in FFY 2016 for FASTLANE grants, which are supposed
to assist projects of "national or regional significance". The waterfront access project meets
several of the program's statutory goals, including its first one, to "improve the safety,
efficiency, and reliability of the movement of freight and people". The project would also
"reduce highway congestion and bottlenecks" and "improve connectivity between modes of
freight transportation".
USDOT's Notice of Funding Opportunity (NOFO) for the first round of FASTLANE grants adds
additional goals that appear to have been borrowed without attribution from USDOT's well-worn
Ladders of Opportunity program. The NOFO says the "Department will prioritize projects that
also enhance personal mobility and accessibility", for example, projects that "better connect
people to essential services ... remove physical barriers to access" and "mitigate the negative
impacts of freight movement on communities". The waterfront access project clearly addresses
these goals.
In its discussion of project benefits it would like to see and measure, USDOT starts by citing
"time savings for passenger travel and freight shipments" and "improvements in transportation
safety". It later adds "improving the reliability of passenger travel times or freight deliveries,
reducing recurring delays at critical transportation bottlenecks" and "increased access and
mobility". Once again, the waterfront access project fits very well with what USDOT wants
from the FASTLANE program.
These goals and desired benefits reinforces the fact that the FASTLANE program is not just
designed to expedite freight movement. It is also meant to separate freight movement from other
traffic. The fact that grade separation projects are specifically made eligible for the much larger
pot of highway freight projects (vs. the small multimodal projects pot) also demonstrates this
intent. Members of Congress and USDOT officials are well aware of the problems caused
around the country by increased train traffic.
Because the at -grade crossing alternatives project is in the development phase, it will face some
(hopefully surmountable) challenges:
Packet Pg. 160
6.9.a
1) The statute says that selected projects should be "reasonably expected to begin
construction not later than 18 months after the date of obligation of funds for the project".
The NOFO says USDOT will interpret that to mean that construction must be reasonably
expected to begin by September 30, 2019.
2) The NOFO says that USDOT will want to see a "project schedule that identifies all major
project milestones" including "programming on the STIP", "completion of NEPA and
other environmental reviews and approvals including permitting, design completion" and
"right of way acquisition". They will want that project schedule to demonstrate that
construction can begin by September 30, 2019.
However, this program is clearly not intended only for "shovel -ready" projects. The NOFO says
that "eligible costs ... include development phase activities including planning, feasibility
analysis, revenue forecasting, environmental review, preliminary engineering and design work,
and other pre -construction activities". It also says that "depending on the nature of pre -
construction activities included in the award project, the Department may obligate funds in
phases". They clearly envision supporting projects from the development phase through
construction.
The April 14 deadline for application submission presents a serious challenge. On the other
hand, this is a brand-new program with a lot of uncertainty around it. Many potential applicants
may shy away from applying (USDOT staff predict this) and nobody has an application from last
year to dust off and re -submit.
If you decide to pursue this grant, here are some specific ways we would assist you:
1) We would collect the best and most current intelligence possible, especially from key
USDOT staff, about what the grant application should contain and what themes it should
emphasize to get USDOT's attention.
2) We will help you write your grant application (and/or review drafts), especially to ensure
that it addresses the goals, criteria and requirements of the statute and the NOFO.
3) If you encounter difficulty crafting some portions of the grant application, we will help
find expert assistance to answer your questions.
4) We will draft letters of support from Members of the Washington State Congressional
delegation and stakeholders and work with each of them to produce and send those letters
after the grant application has been submitted. One of those stakeholders would be our
client, the Washington State Department of Transportation and especially Washington
State Ferries.
5) We will continue to access publicly -available information about this FASTLANE grant
round via USDOT webinars, fact sheets, FAQs, etc., but we will especially utilize our
contacts at USDOT to secure critical, informal, unwritten advice from the staff who are
running this grant program.
6) As the grants are being reviewed, WSDOT staff might have questions or need additional
information about the project. We would work with you to provide the best possible
responses to those inquiries.
Packet Pg. 161
6.9.a
7) If the grant application is successful, we will work closely with you to advance the
project so the grant funds can be released.
8) If the grant application is unsuccessful, we will organize a debrief with USDOT
Headquarters staff to determine how our application could have been stronger and begin
working with you on an improved grant application for the next round of FASTLANE
grants.
Railroad Rehabilitation and Improvement Financing (RRIF) Program:
The RRIF program comes from a very different pedigree than the FASTLANE program. Unlike
FASTLANE, RRIF is an old program, first enacted into law in 1998. It is a single -mode
program for both passenger and freight rail projects, rather than a multimodal program with a
freight focus. It is a rolling loan program, as opposed to an annual grant program with deadlines.
It languished for several years with many complaints about its burdensome requirements and
procedures. In recent years, USDOT has worked to make RRIF more customer -friendly. It has
issued 12 loans worth $2 billion since 2009. USDOT staff are currently working on bringing
RRIF, the TIFIA program, the FASTLANE grant program and other grant and loan programs
under the rubric of the new National Surface Transportation and Innovative Finance Bureau.
USDOT gives priority to rail projects that provide public benefits, including benefits to public
safety in providing RRIF loans. Local governments are eligible applicants. Eligible projects
include those to "acquire, improve or rehabilitate intermodal or rail equipment or facilities,
including track, track components, [and] bridges" and to "develop or establish new intermodal or
railroad facilities".
RRIF loans can fund up to 100% of eligible project costs at an interest rate equal to the rate on
Treasury securities of a similar term. The maximum repayment period is 35 years and applicants
can request to defer repayment for up to six years. It would be hard to find more generous loan
terms.
We are also very familiar with USDOT staff who work on the RRIF loan program. As with the
FASTLANE program, we would secure the best possible intelligence about what we should
include in a RRIF loan application and help you draft appropriate language in the loan
application. We would also draft and secure letters of support for Members of Congress and
stakeholders for your application.
Because RRIF is a rolling loan program, it doesn't have the time urgency of the FASTLANE
program. We propose to focus our efforts first on the FASTLANE grant application and then
turn our attention to RRIF.
The RRIF loan application process usually begins with an information session at USDOT and
then the development of a draft loan application with technical assistance provided by staff for
the Federal Railroad Administration. We would then organize a draft application review meeting
at USDOT and would work with you to develop your final application. That final application
will need to show how Edmonds intends to spend and repay RRIF funds, provide documentation
Packet Pg. 162
6.9.a
of Edmond's financial health, and environmental and engineering documentation for the project.
As the application process proceeds to approval, USDOT may have questions or need additional
information. We would work closely with you to respond to those requests.
Other Funding Programs
There are other federal funding programs that we should also consider for the waterfront at -grade
rail crossings alternatives project.
Regarding the TIGER program, we recommend waiting until next year for because of its strict
"project readiness" requirements. We would, however, start the education process with the
delegation and with key USDOT decision makers so when the City of Edmonds does submit a
TIGER application next year, it will be moved up the priority list.
On another front, we would be pleased to assist you with efforts to secure funding through the
Washington State Legislature under the new federal freight formula program and via PSRC from
the federal Surface Transportation Program. We know both programs very well.
We are also aware of many potential funding sources for various phases of a potential project:
Near -term, early -stage phase(s):
As we mentioned, design, environmental and early -development -phase earlier, activities
are an eligible expenditure under the FASTLANE program.
Project stakeholders like the BNSF Railroad and the State of Washington have
contributed funds for the Alternatives Analysis phase of this project. They should be
willing to consider additional funding for the next phases of activity.
The PSRC has awarded planning funds to area communities under several funding
programs.
Long-term funding options:
Many communities utilize "value capture" for development activities through tax -
increment financing, special assessments, business improvement districts, and land value
taxes. PSRC recently issued a report on possible value capture approaches in
Washington State. Businesses west of the railroad tracks will increase in value as a result
of this project.
USDOT recently announced procedures for allowing states to redistribute almost $2
billion in highway funding from "dead earmarks" made by Congresses years ago. States
have until September 30 to apply these funds to projects within 50 miles of the original
project location. Washington State DOT has $18.3 million in dead earmarks to
redistribute, including $363,405 for an off -ramp from I-5 to the intersection of
Alderwood Mall Boulevard and Alderwood Mall Parkway, well within 50 miles of
Edmonds.
Packet Pg. 163
6.9.a
• USDOT has assisted development activities for transit -oriented development projects
through technical assistance and a pilot program. This project will improve access to the
ferry terminal. Will it also benefit access to the train station and improve bus service?
We can work with you to pursue multiple options for both shorter and longer -term funding,
utilizing our knowledge of federal programs, contacts at USDOT and WSDOT, and knowledge
of how funding approaches have been used by other communities.
Other Transportation Projects
We understand the priority you have given to the waterfront at -grade rail crossings project. We
also want to emphasize, however, that we can also help Edmonds with other projects. We have
focused here on federal funding programs where the waterfront at -grade rail crossings project
would be an especially strong candidate. We have broad familiarity, however, with all federal
surface transportation funding programs and many non -transportation federal funding programs
as well.
We have secured funds for clients from many of these programs and we will use what we have
learned from these successes to help Edmonds. We can help you decide which programs are
most worth pursuing and then craft successful strategies for securing those funds. These other
programs may have applicability to other transportation projects you are planning, such as
Highway 99 and SR 104. Funding may also be available for projects related to transit
enhancements, recreational trails and other projects.
Throughout the course of our work together, we will keep in close communication with City of
Edmonds staff to assess the progress of our efforts and how they could be improved. We will
provide regular written reports as requested. We will visit Edmonds to tour the project site and
discuss the project with Edmonds elected officials and staff. We will keep the Congressional
delegation and relevant USDOT staff fully informed about the progress of the project and secure
answers for any questions. Essentially we are your boots on the ground in Washington, DC on a
day-to-day, week -to -week basis, ready to make contacts or pursue opportunities on short notice.
We are ready and eager to get to work on Edmonds' behalf. We can accomplish great things
together.
CAPITOL
STRATEGIES
Packet Pg. 164