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2016-05-03 City Council - Full Agenda-16580 p L D,yj °mod Agenda Edmonds City Council BRACKETT ROOM 121 5TH AVE N, CITY HALL - 3RD FLOOR, EDMONDS, WA 98020 MAY 3, 2016, 5:30 PM 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. STUDY ITEM 1. Civic Center Field Master Planning Kick Off ADJOURN Edmonds City Council Agenda May 3, 2016 Page 1 4.1 City Council Agenda Item Meeting Date: 05/3/2016 Civic Center Field Master Planning Kick Off Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Civic Center Field was recently acquired by the City from the Edmonds School District. The property officially closed on February 9, 2016. The PROS plan and Parks CIP have both identified the City's goals of master planning this property once acquired. This kick off meeting was suggested and requested by Council President Johnson. Staff Recommendation Council discuss the process for the Civic Field Master Plan. Narrative To begin the process of the master plan for Civic, staff published an RFQ to solicit bids for qualified entities to submit proposals for assisting the City with this master plan. The RFQ was published on February 12, 2016, with submittals due on March 8th. There were eight total submittals. Staff created an objective scoring matrix representing the criteria in the RFQ. After scoring, staff invited three firms to interview with a citizen and staff committee. After the interviews, the committee unanimously recommended contracting with Walker Macy to assist the City with the master plan for Civic. City staff have met with Walker Macy to design a robust public process to master plan Civic Field. This meeting will give a chance for the Council to weigh in on this process and make recommendations to launch the process. Chris Jones and Ann Marie Schneider from Walker Macy will be facilitating this kick off meeting along with staff. Attachments: Civic Master Plan Proposed Dates Schedule Civic—Field—RFQ 1604025 Council Presentation small Packet Pg. 2 4.1.a Civic Master Plan Proposed Dates May 3rd: City Council Kick off meeting, 5:30 — 6:45 pm, Brackett room May 12t": Project Advisory Committee meeting, 10:00 —11:30 am, Frances Anderson Center, Room 302 May 17 and 23rd: Stakeholder meetings ( Chris and Carrie, FAC Room 113) June 23rd: Open House, 6-7:30 pm, Library Plaza Room July 7t": Project Advisory Committee meeting, 10:00-11:30 am, Frances Anderson Center, Room 302 July 27t": Planning Board meeting, 7:00 pm, Council Chambers August 9t": City Council meeting, 7:00 pm, Council Chambers August 24t": Open House, 6:00 — 7:30, Library Plaza Room September 1: Project Advisory Committee meeting, 10:00-11:30 am, Frances Anderson Center, Room 302 September 14t": Planning Board meeting, 7:00 PM, Council Chambers September 27t": City Council meeting, 7:00 PM, Council Chambers October 12t": Open House, 6:00 — 7:30, Library Plaza Room October 14t": Project Advisory Board meeting, 10:00-11:30 am., Frances Anderson Center, Room 302 November 91": Planning Board meeting, 7:00 PM, Council Chambers November 22nd: City Council meeting, 7:00 PM, Council Chambers January 17, 2017: City Council final adoption, 7:00 PM, Council Chambers Packet Pg. 3 Phase 1 - Develop Park Design Program 0- 1. Kickoff meeting with PAC 2. Site visit with Parks Staff and interested PAC members 3. Assemble and review background and historical information 4. Identify and locate natural and man-made features 5. Prepare a base plan based on materials gathered 6. Conduct meetings with Parks, Engineering, Public Works, and Planning 7. Provide a graphic summarizing site opportunities and constraints 8. Develop park program options based on input from Parks staff and City officials 9. Open House #1 10. Develop preliminary Park Design Program 11. Review final park program plan with Planning Board and City Council Phase 2 - Develop Schematic Design 1. Assist PAC in establishing evaluation criteria for Master Plan alternatives 2. Develop three schematic design options 3. Assist the PAC in establishing evaluation criteria for schematic design 4. Prepare three schematic designs based upon the the approved design program 5. Prepare a narrative which summarizes the existing conditions 6. Meet with City Council and Planning Board. 7. Meet with the Parks staff team to review schematic designs 8. Open House #2 9. Meet with City, County, State, and Federal to review schematic design direction 10. Meet with the PAC to review comments from community workshops 11. Provide updates to the Planning Board and City Council 12. Create a single, draft schematic design based upon preferred elements 13. Create a draft Implementation Strategy/Phasing Program 14. Identify scope and schedule of permitting process 15. Attend meetings with Parks staff to review preferred Master Plan alternative 16. Open House #3 17. Meet with City to review schematic design/phasing program 18. Meet with Planning Board and City Council 19. Refine draft schematic design and phasing program 20. Review cost estimates 21. Meet with PAC to review workshop comments 22. Refine final schematic design 23. Prepare SEPA checklist if needed 24. Present Final Master Plan to City Council for Adoption May 2016 • June 2016 Attachment: Schedule (1190 : Civic Center Field Master Planning Kick Off) July August 2016 2016 September 2016 • •• October 2016 • • • November 2016 • •• December 2016 Legend Task Duration 46 Meeting 4.1.c REQUEST FOR QUALIFICATIONS CIVIC FIELD MASTER PLAN The Civic Field Master Plan will provide the City of Edmonds with a schematic design for a signature park in the heart of downtown Edmonds. Leased for decades, Civic Field was recently acquired by the City from the Edmonds School District. It was once recreational fields and field house for a Junior High complex. The City has been operating this property as a park since 1975. It has been a long time priority in the Parks, Recreation & Open Space Plan to acquire Civic Field to ensure that it remains accessible to the community as a key asset, providing both passive and active recreation. It is 7.92 acres and is the last large piece of open space available in downtown Edmonds. This park is located a block from the downtown commercial area and the surrounding area is mainly condominiums and townhomes. Civic Field is a central, highly visited site that many Edmonds residents value as a city park. The site currently includes a playground, basketball and tennis courts, football field, soccer fields, track, skate park, petanque courts, portable restrooms, and stadium. The former Junior High fieldhouse on the site is leased by the Edmonds Boys & Girls Club. The site is currently used for sports, community events such as the 4th of July, Taste of Edmonds, Wenatchee Youth Circus, and by local youth organizations, schools, walking/running groups, and recreation programs. The City would like to preserve this recreational and community asset. The scope of work is to work with the community to explore program components and concepts to create a preferred schematic design for Civic Field. The entire park site would be included in the consideration and analysis of the schematic design. PRELIMINARY SCOPE OF WORK The following is a preliminary scope of work that may be modified during contract negotiations with the selected consultant. The preliminary scope of work is intended to outline and describe the range of tasks anticipated for the project, but is not intended to be complete. It is anticipated that planning, design, and construction will be completed within three major phases as described below. Public involvement will be an element of each phase. Phase 1 — Inventory, site assessment, and development of a park design program Phase 2 - Schematic design and implementation program Phase 3 —Design development, permitting, bidding, and construction support The selected consultant shall initially complete the Phase 1 and Phase 2 scope of work. The City of Edmonds reserves the right to award additional work for future phases to the same firm, or another firm, as necessary to complete the project. Packet Pg. 5 4.1.c Phase 3 will be contingent upon securing necessary funding, and would include design development, permitting, construction documents, construction monitoring and observation. Public Involvement This project needs to include significant public involvement, with an emphasis on collaboration with a project advisory committee, the Planning Board, City Council, identified stakeholders, and interested citizens. Tasks may include: • Develop and implement a public involvement process that encourages the participation of all interested parties. • Attend periodic meetings of the Planning Board and City Council to provide project updates and gather input. • Attend and facilitate multiple public workshops to keep community members informed and to solicit input from the public during the planning and design process. • Provide graphic and written information as required to support the public outreach efforts of the City. • Create an online presence, virtual open houses, and other avenues with which to increase public participation. Phase I — Develop Park Design Program - Tasks may include: • Participate in a kickoff meeting with the project advisory committee to review project parameters, gather available materials, identify additional information requirements, review preliminary community involvement strategy, and establish project timeline and products. • Conduct site visit with Parks staff. • Gather a site inventory identifying and locating natural and man-made features. Include topography, wetlands, streams, vegetation, utilities, structures, and other features as necessary for the purposes of master planning and permitting. • Gather and review relevant background materials relating to the project. Communicate and coordinate with various local, state, and federal permitting authorities necessary for understanding regulatory issues and constraints. • Conduct meetings (or phone interviews) with agency representatives from Parks, Engineering, Public Works, Planning and key stakeholders. • Facilitate and conduct public workshops to ascertain public sentiment towards needs, desires, opportunities and constraints. • Based upon the results of site analysis, technical input, stakeholder interviews, project advisory committee input and public workshops, develop a preliminary Park Design Program detailing proposed park uses, design character and design criteria. Design Program review and approval process to include Public Workshop(s), Planning Board, and City Council (for final approval). 2 Packet Pg. 6 4.1.c Phase II — Develop Schematic Design - Tasks may include: • Assist the Project Advisory Committee in establishing evaluation criteria for schematic designs. • Prepare at least three schematic designs based upon the approved design program. Prepare conceptual level line -item construction cost estimates for each design. Assist staff in preparing operational/maintenance cost models. • Prepare a narrative which summarizes the existing conditions, design alternatives, cost implications and regulatory criteria, and identifies issues which require further study at the next stage of project development. • Meet with the Planning Board to review the schematic designs using the evaluation criteria established earlier. • Meet with the Parks staff team to review the schematic designs. • Conduct community workshops to solicit input on the schematic designs. • Meet with City, County, State, and Federal permitting authorities to review initial schematic design direction. • Meet with the Project Advisory Committee to review comments from workshop and to solicit direction on draft schematic designs. • Provide updates to the Planning Board and City Council. • Create a draft schematic design based upon the preferred elements from the designs and consistent with the approved design program. Update cost estimate and operational models. • Create a draft implementation strategy/phasing program for development of the park that identifies priorities for improvements, responsibilities for improvements and a timeline for implementing improvements. • Identify scope and schedule of permitting process. • Attend meetings with the Parks staff team to review the draft schematic design and phasing program. • Conduct community workshops to solicit input on the draft schematic design and phasing program. • Meet City permitting authorities to review the draft schematic design and phasing program. • Meet with the Planning Board to present the draft schematic design and phasing program for Board's recommendation to the City Council. • Refine the draft schematic design and phasing program incorporating gathered input. • Revise cost estimates. • Meet with the Project Advisory Committee to review workshop comments. • Refine final schematic design. • Prepare SEPA Checklist if needed. TENTATIVE SCHEDULE The following schedule contains major milestones and may be modified as a result of consultant proposals and contract negotiations: • February 12, 2016: RFQ published • March 8, 2016 (4:00 pm PST) - RFQ Submittal Deadline • March 18, 2016 - City to short-list for interviews 3 Packet Pg. 7 4.1.c • Week of March 28 - Consultant Interviews • April 4-8, 2016 - Consultant Selection • April 2016 - Contracting process • May - June 2016: Project Start; Survey, Inventory and Site Analysis • July — August 2016 - Initial Public Meetings, Planning Board and City Council Approval of Design Program, Develop Schematic Designs • September - October 2016 — Public review and comment; Design refinement • October - December 2016 — Planning Board and City Council approval of Schematic Design Statement of Qualifications Submission Requirements All submittals must be in conformance with the requirements set forth in this RFQ. Qualifications submitted electronically should be 8-1/2" x 11" format and shall not exceed twenty (20) single sided pages. A front cover, back cover, and a maximum two -page cover letter may be submitted in additional to the twenty (20) single sided pages. If a paper copy is submitted, pages should be printed double sided. At a minimum, the following information shall be submitted: • An organizational chart and biographies for your project team, including all sub - consultants. • A statement of the percentage of time your proposed key resources will have available to devote to the project. • Your firm's identification of the critical work elements and how your team would address these issues. • A discussion of your firm's approach to the project and your plan to produce the required documents. • A proposed schedule for completing the work, including intermediate project stages leading to a final project and in sufficient detail to allow an assessment of the firm's ability to provide the resources necessary to meet the schedule. • References from past similar projects. Provide the contact name and number of the owner, or if not available, a contact name and number of the current most knowledgeable person associated with the project. Submittals Qualifications titled "RFQ: Civic Field Master Plan" may be submitted as an email attachment in PDF or MS Word format to: carrie.hite@edmondswa.gov. Note that faxed proposals or electronic proposals submitted as compressed files will not be accepted. OR One (1) unbound original and four (4) digital storage devices (CD or USB Flash Drive) in PDF or MS Word format mailed or delivered to: City of Edmonds Attn: Cynthia Cruz 700 Main Street Edmonds, WA 98020 4 Packet Pg. 8 4.1.c Contact For additional information concerning this RFQ, any other aspect of the selection process or the project in general, please contact via email: Carrie Hite, Parks, Recreation and Cultural Services Director, carrie.hite(a_edmondswa.gov. All questions must be submitted by email and must be received prior to 4:00 pm PST on February 29, 2016. Answers will be released to all interested parties prior to noon on March 1, 2016. Absolutely no communication shall occur regarding this RFQ, including requests for information, or speculation between Offeror's or any of their individual members and any City elected official or employee other than those named above. Failure to comply with this provision may result in Offeror's proposal being removed from consideration. Any cost incurred by Offeror in preparation, transmittal, or presentation of any information or material submitted in response to the RFQ shall be borne solely by the Offeror. Right to Reject Submittals The City reserves the right to reject any and all submittals at any time with no penalty, or to waive immaterial defects and minor irregularities in any submittal. Submittal Disposition All material submitted in response to this RFQ shall become the property of the City. Project Contract The Offeror will be required to use the City of Edmonds Professional Services Agreement [Attachment A] and accept all language contained within. Any Offeror that has significant reservations concerning using this agreement should not submit on this request. Consultant Selection Criteria Consultants will be evaluated on the following items: • Responsiveness to the requirements of this RFQ • Understanding of project scope and project requirements including discussion of firm's approach to the project • Ability to meet the project schedule, within budget • Expertise of key personnel — provide a biography, educational background, number of years with this firm/other firms, and three (3) project references with contact information Also discuss other responsibilities assigned to key staff and their availability for this project. • Proposed use of sub -consultants — If sub -consultants are proposed, explain how the work process and communication between the Firm and the sub -consultant will be managed. Discuss the sub -consultants experience and availability for the project. • Response of references from past similar projects. 5 Packet Pg. 9 4.1.c Short List After review of the submittals by the Owner's Selection Committee, the three (3) highest ranked firms will be notified and invited to participate in a short list/final selection phase. It is intended that the final selection phase will include the following steps: • Notification: Written notification of the three top -ranked firms. Interview will consist of: Presentation/Discussion: A 1-hour presentation/discussion question and answer period will be scheduled and conducted in Edmonds. Final Selection Process: After the presentations and discussions are completed, the Selection Committee will rank the firms interviewed. The qualifications, proposal and presentation/discussion will be weighted equally and be scored as follows: 1. Responsiveness to RFQ 5 pts 2. Previous experience in similar projects 20 pts 3. Understanding of project scope and requirements 25 pts 4. Ability to meet schedule/budget 10 pts 5. Expertise of key personnel/Project Manager 20 pts 6. References from past projects 20 pts Negotiation/Scope Development: The top -ranked firm will be notified in writing and be asked to meet and submit their prospective scope of services, schedule and a fee proposal. If, after negotiation and consideration, the Owner is unable to reach an acceptable agreement with the top -ranked firm, the Owner will terminate negotiations with the top -ranked firm and, at its sole discretion, may enter into negotiations with the second ranked firm and/or withhold the award for any reason and/or elect not to proceed with any of the proponents and/or re -solicit via a new RFQ. Final Selection: Once an agreement is reached with a preferred A/E firm, the Owner's Purchasing Agent will provide a professional Services Agreement for signatures and full execution. A Notice to Proceed will be issued to formally begin work. --END- 11 Packet Pg. 10 Attachme CITY OF EDMONDS J I 700 Main Street EDMONDS, WA 98020 • 425-771-0320 • FAX 425-771-0253 Website: www.edmondswa.gov PROFESSIONAL SERVICES AGREEMENT DAVE EARLING MAYOR THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of HUNDRED/THOUSAND DOLLARS $ B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 11 4.1.c 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 12 4.1.c Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 13 4.1.c 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. U- 16. Covenant against contingent fees. The Consultant warrants that s/he has not 22 2 employed or retained any company or person, other than a bona fide employee working solely Li for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay .2 any company or person, other than a bona fide employee working solely for the Consultant, any v fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, z the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, a commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. Packet Pg. 14 4.1.c 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Consultant Name Address City, State, Zip Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2016. CITY OF EDMONDS CONSULTANT NAME By By David O. Earling, Mayor Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney a Packet Pg. 15 4.1.c STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 2016, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: cY U- i as U- i v c as E U a r r a Packet Pg. 16 M-qpbw- 4b .4A P. a Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) Tim Attachment: 1604025 Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) - ©\� mop ��� �i41 i)K.. i!-7 0 w CD \ �� \\���. Pd 4 hL Acd IF Attachment: 1604025—Council Presentation —small (1190 :Civic Center Field Master Planning Kick Off) I AL AlF '•'� ypF + b ,N a *' ; AMP 4. T. 4=�'• � --r�� *� ++ phi ''IF",.-� '. 1 �F . . ...... . . ' • $3 million$ affilaflf�rk Non- Profit $10 million $2 million 110+ Non- Profit $28 million $3 million 300+ 4025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) P. CL Project Understanding N W Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) Q Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off 40 # FPS --F iWEUD Cl L• r.N% PJOI r -lip � - ,}.� yr+-�-..�� S• a� - ���� ��.w •- � - • _ v — '� �'f4.LH ti.+ �� � � � 5' .5l 1 .�'4'a _ yl� i- - � .i .4_ f "MSy ,*... •� n E#f _ .+�k'! _ - ' •�� - L � y,- L . #ram . ���. t Public Engagement N Q Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) .� p , � -4011— ■ Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) P. CL Public Involvement � City Briefings CD n Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) Public Open House Schedule Phase 1: 1 nventory/Assessment Phase 2: Preferred Alternative w CD 0 Programming 2016 O N D Alternatives Preferred Plan P. 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JAf M IPC PROJE R irj ' 4 �Z- ■If } ESi611y kEA1gNf515 1 r EDMONDS NEWS A i a -A a pUlmirq ascm rQ nayl-imm and ri kmxJy w CD Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) Ideas w Q Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) M r t 01 4b I "k. r F may. e • �. Fryer Civic R Center ��- --_.. 4 Playfield� .1, } 'a N" � *' . Edmond's� City Park 41 ltlfl M�)� e r ' {' '�rt ,ilt ■ 1■ ■ A A I A ■A Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) A Q X", Y Y *4 co _. _ Qr _...- �-�.. -..... (Q w a� Attachment: 1604025_Council Pre! Multi -Family Single Family IL i # 1 AW Multi -Family ;ter ' � Y * — � .'+ • s� t{'�F r..i Q ation_small (1190 : Civic Center Field Master Planning Kick Off) # 4 � Edmonds '"_.• Arts Center _ _ t, •r l ., +► # pip a NI .- - NN4 tw _" - T- fi ' r IF ,r Edmonds � rt '' r _''" ' Fountain -{ Frances Anderson Library _,yam ,_ i�•`: • _ .� , Center - -� to — -_ •• ,�,:. ..'......fit■ w .. WWF BMW w■ w w w■ ^ Q Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) J oil 20 . �L 1604025-Council • kL Ak-- i L- a� .sue �'�•� ', � Field(1190 Civic Center Master Planning Kick Off) -`fi# Panoramic Views Over ,' ■■■�■■■■1■1 Park �.. - }- 1 111 1 11111 11 1��� ■� 01. '#� ■■t■!■■A■■1 Best ` Views From • i' Back of .ti`�Site - P� { - 3 yr► h r _'F1 •y�}� ' ; re sue C4 'i P_ Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) 'i V mu 4- 0 CD to O1■01ftL ■A A ■" EL ■ ■ ■A ■ ■ A M A ` / ■ -%I Q Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) i 'irk Program r- I Q Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) V n w CD to n N I �� i■ w � ■ ■w w■ � )w w u w w�' � Q' Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off 0 w CD to a W ni• w ■w ■w ■ ■w f. Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off P- r - , w y■� C. I d F - �T•I +7I J "- - LEJ- r ` T y _ 1 � 0 Id Y .L/.- a. k4 5. i f,woo W- I , .4 Y , A Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) I tr ' . µ. L'i ' :" f T 5 w i 1 r'- ,� I '+51w.:� $; ! •h - �� l'Bit: - VIM ' ti 'mow _ _ 4� " �� , .. �• �_s;$ � � -� �'.- .- - '.� Tom, db *y `�� +} � 4 � i •i �#d` s • �� ;• .�,. #*+,' Xr y ,� .$,.1.� J� YS�'-: �� .�� fir• .f .� 'T } 5�4� '1ST-' iL5i1Y�t • � -� # '�4 /` ` tY _ 7L;�,•Jr_\T, } Y Ar '_ Y .r.�ASr _ � it t+ � _ _•...y }' *}+�,i .�'�5 lk �. i'i .}'.i -.=fsa. .. _ .' r�5r ^1�il�i}�i ti��1 ■ -J~f ♦ �' }\*� t� _ to F: • f � iF; , � - • �� { Nc fk 41 *Olt- -lk # 40 6 lop { w __ � { �r-..•,�� # P. r .sue ,i. . rt - - � - �Ly-• �� �� {S ��at � jr Y v • _ 4 Y ' � s Lora Rose experience with Hargreaves Associates ng Kick • 9 r E Large Festivals Multi -Use Plazas Small Markets/ Fairs Performance Areas Horticultural Gardens Community Gardens Stormwater Features Public Art Water Feature Unique Lighting Soccer Tennis Skate Park Basketball Baseball Jogging Track/ Trail Grandstand Play Area Boys and Girls Club Restrooms/ Park Storage Picnic Pavilion Parking n w CD Attachment: 1604025_Council Presentation small (1190 : Civic Center Field Master Planning Kick Off) P- lu w w� v Q As 000'po, t. ..3 i .. .......... sSi.Jepir) — t; !a } y ADJJa a ar�yy a 'oy, I Raw Purkfng (3 spaces Kok ED _ } — - � A C # - Soccer -' SoccerFF - +4 {iIN illid•i�l# -. fo CL C " L k J 000 SIC ED i r � ■ a ■ C ■ J C� Tw •" JC .�`?=ivy: - "f "•. . PW ]� x pu A 3�f Alf 1 Yr lk •K �1� �i `fr, �tf+ ��5' •7�} t4 � 1 �_� _ •5 �5,' '}},} +�. iifli�'-4~-:�. � - µ: � - �" l-'1 .1 4 f �' " 5 Y .fir.` Y ' F" 5t • Discussion w Attachment: 1604025_Council Presentation —small (1190 : Civic Center Field Master Planning Kick Off) Q