2016-07-05 City Council - Full Agenda-1715o Agenda
Edmonds City Council
snl. ynyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
JULY 5, 2016, 7:00 PM
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of June 28, 2016
2. Approval of claim checks.
3. Approval of Payroll and Benefit Direct Deposit, Checks and Wire Payments
4. May 2016 Monthly Financial Report
5. Impact Fee Collection Ordinance Adoption
5. PRESENTATIONS/REPORTS
1. Cemetery Board's "Walk Back in Time" at the Edmonds Cemetery (5 min.)
2. Planning Board Update (15 min.)
6. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
7. ACTION ITEMS
1. Resolution for Administrative Fee Related to Impact Fee Program (5 min.)
8. STUDY ITEMS
1. Presentation of Planning Board's Recommended Sign Code Amendments (30 min.)
2. 2016 2nd Quarter Budget Amendment (20 min.)
3. HR Director position (10 min.)
9. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
10. MAYOR'S COMMENTS
11. COUNCIL COMMENTS
12. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW 42.30.140(4)(A)
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
Edmonds City Council Agenda
July 5, 2016
Page 1
4.1
City Council Agenda Item
Meeting Date: 07/5/2016
Approval of Council Meeting Minutes of June 28, 2016
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
06-28-2016 Draft Council Meeting Minutes
Packet Pg. 2
4.1.a
EDMONDS CITY COUNCIL DRAFT MINUTES
June 28, 2016
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
R. Speer, Police Officer
M. Richardson, Police Sergeant
Phil Williams, Public Works Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Linda Hynd, Deputy City Clerk
Andrew Pierce, Legislative/Council Assistant
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
Council President Johnson proposed the following changes to the agenda due to the large turnout to speak
regarding the coal and oil train resolutions:
• Postpone the Planning Board Update (Item 5.1) to next week
• Remove Presentation of Ordinance to add no parking signs on 238th Street SW (Item 4) from the
agenda at the request of the City Engineer
• Postpone Planning Board recommendation regarding sign code amendments (Item 5)
• Limit audience comments to two minutes each
The Council agreed with the suggested changes.
4. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Teitzel requested Item 1 be removed from the Consent Agenda.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
Edmonds City Council Draft Minutes
June 28, 2016
Page 1
Packet Pg. 3
4.1.a
2. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM JEANICE BLY
(AMOUNT UNDETERMINED), AND CHRISTA U. GERDES ($628.85)
3. APPROVAL OF CLAIM CHECKS
4. ORDINANCE AMENDING SECTION 8.16.040 OF THE EDMONDS CITY CODE (ECC);
AMENDING THE SPEED LIMIT ALONG A SECTION OF SR-104
ITEM 1: APPROVAL OF COUNCIL MEETING MINUTES OF JUNE 21, 2016
Councilmember Teitzel requested "Price" be changed to "Pierce" in two places on page 2.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE ITEM 1 AS AMENDED. MOTION CARRIED UNANIMOUSLY.
5. PRESENTATIONS/REPORTS
PLANNING BOARD UPDATE
This item was postponed to the July 5 Council meeting.
6. AUDIENCE COMMENTS
Deejah Sherman -Peterson, Seattle, husband Ron and grandson Ethan (Edmonds resident along with his
parents), expressed concern with transporting fossil fuel by rail; dangerous cargos to ship by any means.
She provided a timeline of oil train derailments that includes one in Seattle under the Magnolia bridge
with 97 tank cars each with 27,000 gallons of volatile Bakken crude oil. BNSF did not notify authorities
of this derailment for over an hour and then claimed to the Department of Ecology that no hazardous
materials were involved. BNSF also said there was no risk to life or safety and no potential for either
despite the risk of an oil spill from tank cars. The Seattle director of emergency management learned
about the derailment after 6 a.m. when he heard about it on the news; the Fire Department learned about
the derailment at 6:54 a.m. via a 911 call from a business. She recommended not trusting BNSF when
they say they care about safety and health. She said the extraction, shipping and burning of coal and oil
cannot be ignored due to global warming and May was the 13th consecutive month to set global
temperature records. If the current course continues, our descendants will be left a fundamentally different
world. She submitted written comments.
Raging Grannies, Seattle, sang a song to the tune of Home, Home on the Range: The Northwest is our
home and we don't want it blown up by trains carrying volatile oil. There tanks are so old, they can easily
explode; we've seen how they kill and they maim. Keep those trains far from us, or better yet don't let us
muse our climate up more, let's show them the door, keep the oil in the ground ever more. How can we
let greed so easily impede our right to a climate that's clean? The future looks bleak unless can keep fossil
fuels down where belong. Keep those trains far from us, or better yet don't let us muse our climate up
more, let's show them the door, keep the oil in the ground ever more. This statement we make is strong
not opaque, clearly we fear for our lives. In the present and then for our kids and our kin, keep all that oil
in the ground.
Cynthia Linet, Seattle, an artist and political activist applauded and supported the Council's desire to
stop bomb trains from coming through Edmonds. Although Edmonds may be the first city to declare itself
a fossil fuel zone, it is in the forefront of the campaign to rid ourselves of the dangerous trains as well as
all fossil fuels. She said the the explosion of one car in Mosier last month was a taste of what can happen
if this suicidal course continues. Climate change is no longer a subtle abstraction with no consequences, it
is the existential problem of our time. Appalachia is experiencing a 1,000-year flood, extreme droughts in
Edmonds City Council Draft Minutes
June 28, 2016
Page 2
Packet Pg. 4
4.1.a
California and record heat is causing catastrophic wild fires. There are 8 fires burning, last week there
were 300 new fires and last year was the most damaging in history, 15 miles in one afternoon. Engineers
driving these trains are filled with such anxiety that there have already been suicides. The Seattle Fire
Department has said once a car explodes, there is no practical way to contain it, water cannot be used and
foam too expensive to be practical for a fire department to maintain a supply. Many in the scientific
community believe the tipping point has already been reached, the point where no matter what is done, it
will not change the course of history. But that is not a reason not to try; this work is done not because it
will be successful but because we must do everything to protect this climate for our children.
Richard Gammon, Shoreline, a professor emeritus of chemistry ad oceanography at the UW, 35 years as
a climate scientist, said the directed the US program to measure carbon dioxide in the global atmosphere
and was the co-author on the first assessment by the intergovernmental panel on climate change in 1990.
The immediate concern is the safety and health of communities like Edmonds through which an
increasing number of fossil fuel trains pass, some carrying extremely volatile Bakken crude, others
pulverized coal that sheds toxic dust. Both are a direct health hazard and violate Washington State and
federal air quality standards as recently determined by direct trackside measurements by Atmospheric
professor Daniel Jaffee, UW Bothell. The morale obligation goes far behind direct health effects and
threats to Edmonds, as Washington State residents aims to lead the transition from an economy based on
polluting fossil fuel energy to one based on clean, renewable energy. He opposed any expansion of fossil
fuel infrastructure and capacity. With the Paris Accords in mind, the world is legally committed to move
away from fossil fuels in order to achieve a world with carbon balance, hopefully before 2070. Increasing
the transport of coal and oil on BNSF lines passing through Shoreline and Edmonds is a step in the wrong
direction. He urged the Council to take a strong stand against fossil fuel trains.
Brian Schleicher, Edmonds, firefighter/paramedic with Fire District 1, representing Union Local 1828,
and a first responder if there were an oil train fire in Edmonds, urged the Council to pass the resolution
opposing oil trains traveling through Edmonds. This new safety threat did not exist prior to 2013 and now
there are an average of 8 trains passing through Edmonds. FD1 does not currently have an incident action
plan to respond. If an incident occurred, he and other firefighters would do everything in their power to
limit the damage but that would be too late; an ounce of prevention was worth a ton of response in this
case where a majority of the damage occurred in the first few minutes. He relayed the firefighters' and
union local's support for the resolution. Due to the danger, he recommended at least implementing the
engineering controls required to be safe. Having oil transported in DOT111 tank cars designed in the
1960s is not the safe way; these cars fail and cause fires that have the potential to kill people within a %2
mile radius.
Senator Maralyn Chase, Edmonds, said she considers a lot of policy issues and frequently works with
BNSF in her role as the co-chair of the rail caucus in the legislator. BNSF makes it clear they do not have
choice in the freight they carry, therefore, it is a national issue that needs to be address which is why the
resolution is so important. With regard to the derailment under the Magnolia bridge, she relayed the
engineer's comment that he thought he had bought it that night and didn't know whether the cars would
explode. She noted 50 feet away from the track was a homeless person with a fire; had a tank car been
punctured, the explosion would have destroyed the bridge and the surrounding area. This is an issue that
needs to be raised with Congress to change the federal law.
Mike Shaw, Edmonds, thanked the Council for the resolution and for listening to the community. Last
week one or two Councilmembers questioned the existence of coal dust. As the oil train resolution is a no
brainer, he described the need for a strong coal train resolution. BNSF and the coal companies will say
coal dust does not exist, a blatant lie. It is scientifically measurable; Dr. Dan Jaffee measured it several
years ago in different locations in Washington state. It exists up to a '/2 mile on either side of the tracks, it
contains lead, arsenic and mercury. Coal dust enters Puget sound, the marsh and organic gardens and
Edmonds City Council Draft Minutes
June 28, 2016
Page 3
Packet Pg. 5
4.2
City Council Agenda Item
Meeting Date: 07/5/2016
Approval of claim checks.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #220577 through #220694 dated June 30, 2016 for $396,958.97.
Staff Recommendation
Approval of claim checks.
Financial Impact
$396,958.97
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 06-30-16
FrequentlyUsedProjNumbers 06-30-16
Packet Pg. 23
4.3
City Council Agenda Item
Meeting Date: 07/5/2016
Approval of Payroll and Benefit Direct Deposit, Checks and Wire Payments
Staff Lead: Scott James
Department: Administrative Services
Preparer: Sarah Mager
Background/History
Approval of payroll direct deposit and checks #62200 through #62210 for $500,811.50, benefit checks
#62211 through #62215 and wire payments of $553,783.74. For the pay period June 1, 2016 through
June 15, 2016.
Approval of payroll direct deposit and checks #62216 through #62225 for $517,332.66, benefit checks
#62226 through #62233 and wire payments of $482,431.68. For the pay period June 16, 2016 through
June 30, 2016.
Financial Impact:
Payroll Employee checks and direct deposit $1,018,144.16
Payroll Benefit checks and wire payments $1,036,215.42
Total Payroll $2,054,359.58
Staff Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
Payroll Benefit Checks Summary 06-16
Payroll Earnings Summary 06-16
Payroll Benefit Checks Summary 06-30
Payroll Earnings Summary 06-30
Packet Pg. 69
4.4
City Council Agenda Item
Meeting Date: 07/5/2016
May 2016 Monthly Financial Report
Staff Lead: Scott James
Department: Administrative Services
Preparer: Sarah Mager
Background/History
Staff Recommendation
No action needed; informational only.
Narrative
May 2016 Monthly Budgetary Financial Report.
Attachments:
May 2016 Monthly Financial Report
Packet Pg. 76
4.5
City Council Agenda Item
Meeting Date: 07/5/2016
Impact Fee Collection Ordinance Adoption
Staff Lead: Shane Hope
Department: Development Services
Preparer: Diane Cunningham
Background/History
The City of Edmonds collects impact fees on development projects, as authorized under state law. The
revenues may be used only for eligible capital improvements to the City's street and park systems.
These fees have always been collected at time of building permit issuance.
However, in 2015, the state legislature enacted a new law (ESB 5923) that requires counties, cities, and
towns collecting impact fees to adopt a "deferral process" for new single-family detached and attached
residential construction. The requirement goes into effect September 1, 2016.
Note: The new requirement has nothing to do with impact fee rates -only the timing for collecting the
fees. Any consideration of revising rates would be the subject for a different Council meeting.
An agenda memo and draft ordinance to address the new requirement was prepared and discussed at
the City Council's June 28 meeting. The Council discussed the issues, along with the proposed addition
of an administrative fee to help recover City costs in processing and tracking impact fees. At the June 28
meeting, Council concurred that the ordinance should be brought back for adoption on the next Consent
Calendar.
Staff Recommendation
For Council to adopt the proposed Ordinance by approving the Consent Calendar
Narrative
The State's new impact fee deferral requirement follows several years of lobbying by the residential
building industry. The builders had objected to paying impact fees prior to selling the new housing they
were creating. Cities had maintained that trying to collect impact fees after a house was already built
and new owners had closed on the purchase of their home, would very difficult --not to mention,
confusing for buyers.
In 2015, compromise legislation was adopted that gave local governments three options for deferring
impact fee collection. The options allow impact fee payment for single-family housing to be deferred
until:
1. City's final inspection;
2. City's issuance of the certificate of occupancy; or
3. Closing of the first sale of the property.
Any of the options requires a change to the local impact fee regulations.
The City's best interest is served by obtaining the impact fees in a simple manner during the
construction process --and collecting from the developer, rather than a new homeowner. Therefore,
staff is proposing Option 1.
Packet Pg. 116
4.5
Draft text for an ordinance is attached that would amend the City's park and transportation impact fee
regulations to implement Option 1 for single-family housing (detached or attached). With this option,
the City would allow impact fees to be collected at the time of final inspection of a single-family
development project. (Builders of single-family housing could still pay impact fees at the time of
building permit issuance if they choose.) Impact fees for multifamily housing and commercial
construction would continue to be required at the time of building permit issuance.
Under the City's existing regulations, the collection of park impact fees is addressed in Chapter 3.36 ECC,
while the collection of transportation impact fees is addressed in Title 18 ECDC (Chapter 18.82). The
proposed regulatory language combines the process for collecting both park and transportation impact
fees into one chapter (Chapter 3.36 ECC) under the Revenue title of the Municipal Code.
Attachment 1 shows the language for a revised Chapter 3.36 (Park Impact Fees) that pulls in language
from Chapter 18.82 (Traffic Impact Fees) and adds the proposed new "Option 1" for the impact fee
collection process. In addition, the text specifically authorizes the City to collect an administrative fee
when impact fees are collected. [Currently, the impact fees go entirely into a capital account and no
additional amount is allowed to reimburse the cost for City staff to administer the process.] The
administrative fee would need to be adopted by separate resolution.
Attachment 2 is the ordinance template language (with "WHEREASES", etc.).
The proposed language in Attachment 1 does not change other existing Edmonds impact fee policies.
For example, the current policy remains that would provide an exemption from park impact fees for
low-income housing provided by non -profits. However, the same exemption was not originally adopted
for transportation impact fees and the proposed code language does not change that policy.
At a later time, the City Council may consider other types of impact fee changes, including a rate change.
However, the current proposal sticks closely with existing policies, except to add the new deferral option
for collecting impact fees and to allow an administrative fee to be charged at the time of collection.
An accompanying fee resolution (establishing the administrative fee on handling impact fees) is being
proposed as a separate action item for the City Council.
Attachments:
2016-06-22 draft of new 3.36 ECC
2016-06-22 ordinance
Packet Pg. 117
5.1
City Council Agenda Item
Meeting Date: 07/5/2016
Cemetery Board's "Walk Back in Time" at the Edmonds Cemetery (5 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Renee McRae
Background/History
The 26th annual Walk Back in Time guided tour, presented by the Edmonds Cemetery Board, will be
held on Thursday, July 21, at 1pm, at the Edmonds Memorial Cemetery & Columbarium. This year's
focus will highlight Civil War Veterans.
Staff Recommendation
N/A
Narrative
Dale Hoggins, Cemetery Boardmember, will make a presentation on this annual program.
Packet Pg. 134
5.2
City Council Agenda Item
Meeting Date: 07/5/2016
Planning Board Update (15 min.)
Staff Lead: N/A
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Consider and ask any questions
Narrative
Phil Lovell, Planning Board Chairman and Carreen Rubenkonig, Vice Chair will present the Planning
Board quarterly report.
Packet Pg. 135
7.1
City Council Agenda Item
Meeting Date: 07/5/2016
Resolution for Administrative Fee Related to Impact Fee Program (5 min.)
Staff Lead: Shane Hope
Department: Development Services
Preparer: Diane Cunningham
Background/History
The City of Edmonds collects impact fees on development projects, as authorized under state law. The
revenues must be used only for eligible capital improvements to the City's street and park systems.
On June 28, the Council discussed a draft ordinance to update the impact fee collection process. The
Council concurred with adopting the ordinance on the next Consent Calendar and taking action on a fee
resolution adding an administrative fee to help recover City costs in processing and tracking impact fees.
Staff Recommendation
For Council to adopt the proposed Fee Resolution
Narrative
Attaches is a fee resolution, which would establish the amount of an administrative fee to help recover
the City's costs of calculating, explaining, processing, and tracking impact fees over time. The resolution
identifies the amount of the administrative fee as $50 for each impact fee on a single-family structure
and $100 on for each impact fee on a commercial or multifamily structure. If a builder chooses to defer
an impact fee, as allowed by the proposed ordinance, an additional $50 would be due. (The deferral
process requires extra City tracking, including for property liens and other legal requirements.)
Attachments:
2016-06-30 admin fee resolution
Packet Pg. 136
8.1
City Council Agenda Item
Meeting Date: 07/5/2016
Presentation of Planning Board's Recommended Sign Code Amendments (30 min.)
Staff Lead: Rob Chave
Department: Planning Division
Preparer: Rob Chave
Background/History
The Planning Board has had several discussions on options for temporary portable signs downtown,
including their meetings of April 27 and May 11, 2016. A Public Hearing was held on May 25, 2016 to
gather input on three options dealing with temporary (e.g. A -frame) signs in the Downtown area,
including (1) banning temporary portable signs such as A -frames, (2) allowing them as temporary signs
for 60 days only (same as current code), or (3) allowing them as a form of permanent signage with
restrictions on time, place and manner. In addition to the amendments regarding temporary portable
signs, the draft amendments address a number of other minor clarifications and code language
updates/issues. At the June 8, 2016 Planning Board meeting, the Planning Board indicated a preference
for Option 3 and requested staff prepare a recommendation to City Council for Option 3 and the other
clarifying amendments.
Staff Recommendation
Prepare for a public hearing scheduled for July 19, 2016.
Narrative
The City Council requested the Planning Board to provide recommendations concerning temporary
portable signs in the downtown area. Staff is also working on updates to the City's development code on
various subjects, and some minor updates to the sign code are incorporated into the drafts being
considered here.
Various types of signs are used as temporary portable signs downtown, including A -frames, stanchions,
easels, etc. In the updated code the proposal is to call these types of signs "pedestrian signs" for
simplicity's sake, and to recognize how they are used (as a form of semi -permanent signage).
For pedestrian signs in the downtown area (e.g. A -frame, stanchion, or other freestanding portable
signs), the existing code considers these to be 'temporary signs' and only allows them for a total of 60
days in a calendar year. However, no permit is currently required for such signs, so tracking them is
extremely difficult.
The Planning Board considered three options regarding these types of signs: Option 1 would have no
longer permitted pedestrian signs, Option 2 would maintain pedestrian signs but require a permit so the
signs could be tracked, and Option 3 would permit "pedestrian signs" as permanent signage (so that the
60-day limit no longer applies), but also include specific conditions on duration (only during business
Packet Pg. 139
8.1
hours), placement (close to the building or curb, and only in front of the store), and how many (only one
per ground floor entrance).
After considering public comments and deliberating on the three options for pedestrians signs, the
Planning Board settled on Option 3 as the preferred option. The Planning Board also expressed support
for the other minor amendments to the sign code considered in this update. The Board's
recommendation is summarized in Exhibit 1, with Exhibit 2 containing the code changes recommended
by the Board.
Attachments:
Exhibit 1: Planning Board Recommendation
Exhibit 2: Recommended Changes to Edmonds ECDC 20-60 Sign Code
Exhibit 3: Meeting Minutes
Exhibit 4: Sign Code Comment Letters
Exhibit 5: Pictures of signs from Phil Lovell
Exhibit 6: Draft Staff Presentation to City Council for July 5th
Packet Pg. 140
Sign Code Update
Focus on "Pedestrian Signs"
Edmonds City Council
July 5, 2016
Pedestri
f
;0. oz1v
vlc�. �A
TOUR
i REN7 i
ALE!
� SERV]
ICAL y—
L WEERI
an Signs
a
■ n -.- __—_ _��
Fabutina5 Items rf,
nrrlvfng do�lY �i!
Come an �n
c-d check them
Check US Out
� T
m
8.1.f
Nroj-ecting
/
Blade
Signs
t r r
1
y1 I Wf�
.
III _ 1 _
Packet Pg. 260
Monument Signs
IS
w
Packet Pg. 261 ]
Planning Board Hearing Options
Size Allowed
How Many
Option 1:
No Portables
(A -frames)
No
No
Benefits of ?
approach?
Option 2:
Pedestrian Signs as
Temporary Signs
(Existing Code)
6 sq. ft.
r business
Option 3:
Pedestrian Signs as
Permanent Signs
with. restrictions
6 sq. ft.
r storefront
Planning Board Recommendation
The Planning Board recommended "Option 3"for
pedestrian signs...
• A form of permanent signage with restrictions,
and counts against overall sign area
(no longer classified as "temporary")
• Only one per ground floor entrance
• Only allowed while business is open
• Businesses may rotate their signs
• Locate within 10 feet of entry
• Minimum 5 feet of pedestrian clearance; prefer
within 2 feet of building or curb
• Maximum 6 sq. ft. in size
Packet Pg. 263
Other Code Modifications
• "Directional Symbols" allowed for directions
• Symbols can be illuminated (not just letters)
• Halo Signs specifically allowed
• Sign height tied to actual finished grade
• Monument signs better defined, min. setback
• 1-story buildings with mansard recognized
• Sign area practice codified (calculate outlines)
• ADB can grant modifications due to unique
architectural elements of a building
8.2
City Council Agenda Item
Meeting Date: 07/5/2016
2016 2nd Quarter Budget Amendment (20 min.)
Staff Lead: Scott James
Department: Administrative Services
Preparer: Debra Sharp
Background/History
Budget Ordinances 4014, 4019, and 4024
Staff Recommendation
Staff recommends that Council forward the 2nd Quarter Budget Amendment to Consent for Approval of
Ordinance No. XXXX amending the 2016 Budget.
Narrative
There are a total of 9 budget amendments.
There are four items that have previously been discussed by Council. They include the federal lobbyist,
the fishing pier rehabilitation, the 236th St SW Walkway and the 12th and Sierra storm improvements
project. Along with additional budget request, two of these amendments also correct previous budget
appropriations. The fishing pier rehabilitation was budgeted in both the Parks Construction Fund (132)
and the Building Maintenance Fund (016). The attached budget amendment removes the grant money
and expenditures budgeted in Fund 132 and adds additional budget appropriation and grant revenue to
Fund 016. The 236th St SW Walkway was included in the first quarter budget amendment. The
amendment included additional expenditures offset by new revenue. The additional expenditures
should have been funded by REET1 and not grant revenue. The attached amendment increases the
budget appropriation for REET 1 and reduces the grant revenue in the Street Construction Fund (112).
There are five new items before Council, all from the General Fund, for a total reduction in ending fund
balance of $78,529. There are three requests for new equipment, one request for additional funding for
the online streaming services due to the new City Council audio visual system upgrade and additional
professional services funding for the City's permit tracking system.
Attachments:
2nd Quarter Budget Amendment Ordinance
2nd Qtr 2016 Budget Amendment
Packet Pg. 265
8.2.b
2ndQuarter Budget Amendment
'f1C. 1009V
➢ Review 2"d Quarter Budget Amendment Decision Packages
➢ Q&A
Packet Pg. 284
8.2.b
2ndQuarter Budget Amendment
'Ile. 1
009V
➢ 9 Decision Packages
➢ ($847,43 1) reduction in revenues
➢ ($494,402) reduction in expenditures for Items Previously
Discussed by Council
➢ $40,180 are New Items for Council to Consider expenditures
Packet Pg. 285
'Ile. 1
009V
8.2.b
Page 9-
Budget Amendment for: Second Quarter
Item Description:
Funding for federal lobbyist/strategiest. Approved by City Council 4/5/16.
Department:
Community Services
Fund
Name:
GINERAI.
DiAsion:
N/A
Title:
Federal lobbyist
Preparer:
Patrick Doherty
Department Account Number:
00 1.000.61.557.20.4 1.00
Strategic Plan Task Action Item:
4a Items
Budget Amendment Type? Previously Discussed By Council
If previously discussed, date(s) of discussion: Apr 5 2016
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Fill In Item Description [s]
Baseline
Budget
2016
2017
2018
2019
2020
Professional services
98,900
42,000
0
0
0
0
Sub -Total
$98,900
$42,000
$0
$0
$0
$0
Total Expenses $140,900 $0 $0 $0 $0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
001.000.39.508.
42,000
0
0
0
0
Total Revenue and Ending Cash
$42,000
$0
$0
$0
$0
c
m
E
c
m
E
a
m
a�
00
to
0
N
L
+ry+
V
c
N
c
d
E
t
U
M
Q
Packet P9. 286
'Ile. 1
009V
8.2.b
Pa,e 10
Budget Amendment for:
Second Quarter
v
Item Description:
Fishing Pier Rehabilitation: This amendment will program additional budget
authority and grant revenue for the increased construction costs to complete the
project.
Department:
Public Works
Fund
Name:
BUILDING
MAINTENANCE
Division:
Engineering
Title:
Fishing Pier Rehabilitation
Preparer:
Henry Schroder
Department Account Number:
E4MB/c443
Strategic Plan Task Action Item:
N/A
Budget Amendment Type?
If previously discussed, date(s) of discussion
Previously Discussed By Council
June 14th City Council Meeting
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
One -Time
Capital
Fill In Item Descri Description[s]
Baseline
Budget
2016
2017
2018
2019
2020
2016 Budget
1,580,000
0
0
0
0
016.000.66.518.30.41. 10 Interfund Services
21,000
0
0
0
0
016.000.66.518.30.41.00 Professional Services
61,459
0
0
0
0
016.000.66.594.19.65.00 Construction
0
237,541
0
0
0
0
016.000.66.594.19.65.00 Construction om fund
0
100,000
0
1 0
1 0
1 0
132.000.64.594.76.65.00 Construction
1,300,000
1,300,000
0
0
0
0
132.000.64.594.76.65.91 Construction firomfiind
100,000
Sub -Total
$2,880,000
$980,000
$0
$0
$0
$0
Total apenses
$1,900,000
$0
$0
$0
$0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
016.000.66.508.00.00.00
280,000
0
0
0
0
Ending Cash: Decrease Increase
0
0
0
0
Grants/Contributions
Fund 016 WDFW
50,000
0
0
0
0
Grants/Contributions
Fund 016RCO
450,000
0
0
0
0
RCO Fishing Pier Grant
132.000.334.00.000.00
1,200,000
01
0
1 01
0
Total Rewnue and Ending Cash
$980,000
$0
I $0
I $0
I $0
d
3
m
L
d
M
7
C'J
C
N
co
0
N
00
M
c
CD
E
C
d
E
a
m
m
0
N
L
C'l
c
N
c
a)
E
M
U
M
r
Q
Packet Pg. 287
"Ile. l 009V
8.2.b
Page 11
Budget Amendment for: Second Quarter
Item Description:
Additional funds from the 2016 pavement preservation program are being
programmed into the 236th St. Walkway project to fund an overlay of 236th
within the project limits. Construction is expected to begin Summer, 2016.
Department:
Public Works
Fund
Name:
STREET
CONSTRUCTION
Division:
Engineering
Title:
236th St SW Walkway (Edmonds Way to Madrona)
Preparer:
Ryan Hague
Department Account Number:
Strategic Plan Task Action Item:
4a.3 Walkways
Budget Amendment Type?
If previously discussed, date(s) of discussion
Previously Discussed By Council
April 26, 2016 City Council meeting -The original budget amendment used
grant money to offset the additional expenditures. The budget amendment
shouldhaw been coded to REEr 1. See Attached
What is the nature of the expenditure? I One -Time
Is the Expenditure Operating or Capital?
Capital
Fill In Item Descri ion[s]
Baseline
Budget
2016
2017
2018
2019
2020
112.000.68.595.33.41.91 Professional Services
74,337
80,360
0
0
0
0
112.000.68.595.33.41.19 Interfund Services
21,856
22,150
0
0
0
0
112.000.68.595.33.65.90 Construction
497,272
52,170
0
0
0
0
126.000.68.595.33.41.90 REST I Pro Sery to Other
0
80,360
0
0
0
0
126.000.68.595.33.41.19 REST I Inter nd Sery to Ott,
0
22,150
0
0
0
0
126.000.68.595.33.65.90 REST I Const Pro'to Other
0
52,170
0
0
0
0
Sub -Total
$593,465
$0
SO
$0
$0
$0
Total EXpenses
1 $593,465
SO
$0
$0
$0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
126.000.39.508.30.00.00
154,680
0
0
0
0
New Revenue
112.000.333.20.205.17
154,680
0
0
0
0
Total Revenue and Ending Cash
$0
$0
$0
$0
$0
Packet Pg. 288
'Ile. 1
009V
First Quarter Decision Package as support B.Z.b
Page 12
Budget Amendment for: First Quarter
Item Description:
Additional funds from the 2016 pavement preservation program are being
programmed into the 236th St. Walkway project to fund an overlay of 236th
within the project limits. Construction is expected to begin Summer, 2016.
Department:
Public Works
Fund
Name:
STREET
CONSTRUCTION
Division:
Engineering
Title:
236th St SW Walkway (Edmonds Way to Nladrona Scho
Preparer:
Ryan Hague
Department Account Number:
Strategic Plan Task Action Item:
4a.3 Walkways
Budget Amendment Type?
If previously discussed, date(s) of discussion
What is the nature of the expenditure?
New Item For Council To Consider
One -Time
Is the Expenditure Operating or Capital?
Capital
Fill In Item Description Is]
Baseline
Budget
2016
2017
2018
2019
2020
112.000.68.595.33.41.00 Professional Services
74,337
80,360
0
0
0
0
112.000.68.595.33.41.10 Interfund Services
21,856
22,150
0
0
0
0
112.000.68.595.33.65.00 Construction
497,272
1 52,170
1 0
0
0
0
Sub -Total
1 $593,465
r $154,680
1 $0
I $0
I $0
1 $0
Total Expenses $748,145 $0 $0 $0 $0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
New Revenue
112.000.333.20.205.16
154,680
0
0
0
0
Total Revenue and Ending Cash
$154,680
$0
$0
$0
$0
3
m
L
m
M
3
U
c
N
0
N
Do
v
Cl)
c
Cl)
E
c
m
E
a
00
to
0
N
L
+ry+
V
c
N
c
a)
E
t
5
M
Q
Packet Pg. 289
'Ile. 1
009V
8.2.b
Page
Budget Amendment for: Second Quarter
Item Description:
12th & Sierra Storm Drain Improvements project: The project design was
accelerated in late 2015, so it could be built this year. This provided an
opportunity to add the work to the 2016 Sewerline Replacement project and save
costs since the project is in the same vicinity. This amendment programs the
necessary construction funding to build the project this year.
Department:
Public Works
Fund
STORM
Division:
Engineering
Title:
12th & Sierra Storm Improvements
Name:
Preparer:
Michele (Mike) De Lilla
Department Account Number:
JE5FUc484
Strategic Plan Task Action Item:
I N/A
Budget Amendment Type?
If previously discussed, date(s) of discussion:
What is the nature of the expenditure?
Previously Dis cus s ed By Council
April 26, 2016 City Council meeting.
One -Time
Is the Expenditure Operating or Capital?
Capital
FIllInItem Des cri ion[sI
Baseline
Budget
2016
2017
2018
2019
2020
422.200.72.531.31.41.10 Interfund Services
20,000
20,000
0
0
0
0
422.200.72.594.31.41.00 Professional Services
64,000
25,000
0
0
0
0
422.200.72.594.31.65.00 Construction
0
1 395,000
1 0
0
0
1 0
1% or arts 422.200.72.597.73.55.17
0
1 3,598
1 0
0
0
1 0
Sub -Total
$84,000
r $443,598
1 $0
1 $0
$0
1 $0
Total Fkpenses
1 $527,598
1 $0
I $0
$0
1 $0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
422.200.72.508.30.00.00
443,598
0
0
0
0
Ending Cash: Decrease Increase
117.200.64.508.40.00.00
3,598
0
0
0
0
New Revenue
117.200.397.73.411.00
3,598
0
0
0
0
Total Revenue and Ending Cash
$443,598
$0
$0
$0
$0
d
a�
3
m
L
m
M
3
U
c
N
0
N
ao
v
Cl)
c
CD
E
c
d
E
a
m
to
0
N I-
CY
c
N
c
a)
E
t
v
M
Q
Packet Pg. 290
'Ile. 1
009V
8.2.b
Page
Budget Amendment for: Second Quarter
Item Description:
The City Council audio visual system upgrade includes high definition (HD) video
that now requires expanded services from our online streaming provider Accela to
upgrade from standard definition (SD) recording and streaming to HD. This will
cover the increased size of the recordings as well as the increased bandwidth to
stream those higher quality recordings to the public. Net price = $331.50/month
($3,978/year)
Department:
Mayor's Office
Fund
Division:
City Clerk's Office
Title:
Online Streaming Service
Name:
Preparer:
Scott Passey
Department Account Number:
001.000.25.514.30.48.00 Repairs and Maintenance
Strategic Plan Task Action Item:
N/A
Budget Amendment Type? New Item For Council To Consider
If previously discussed, date(s) of discussion: N/A
What is the nature of the expenditure? On -Going
Is the Expenditure Operating or Capital? Operating
Fill InItem Des cri ion[sI
Baseline
Budget
2016
2017
2018
2019
2020
Repair & Maintenance 001.000.25.514.30.48.00
17,980
3,980
3,980
3,980
3,980
3,980
Sub -Total
$17,980
$3,980
$3,980
$3,980
$3,980
$3,980
Total Eipenses $21,960 1 $21,960 1 $21,960 1 $21,960 1 $21,960
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
001.000.39.508.00.00.00
3,980
3,980
3,980
3,980
3,980
Total Revenue and Ending Cash
$3,980
$3,980
$3,980
$3,980
$3,980
as
3
m
L
m
M
3
c
N
0
N
ao
v
Cl)
c
m
E
c
m
E
a
m
a�
00
to
0
N
CY
c
N
c
a)
E
t
U
M
Q
Packet Pg. 291
'Ile. 1
009V
8.2.b
Page
Budget Amendment for: Second Quarter
Item Description:
Department patrol rifles have been equipped with optical sights. The model that
we utilized were subject to a class action suit and the manufacturer (EO Tech)
purchased them back. The funds were deposited into 001.000.369.40.000.00
(Judgements and Settlements). The funds need to be transferred to
001.000.41.521.22.35 (Police -Patrol -Small Equipment) so that replacements (non -
budgeted) can be purchased as soon as possible.
Department:
Police
Fund
GENERAL
Division:
Field Services
Title:
Police Small Equipment Recall
Name:
Preparer:
ACOP Jim Lawless
Department Account Number:
001.000.421.521.22
Strategic Plan Task Action Item:
N/A
Budget Amendment Type? New Item For Council To Consider
If previously discussed, date(s) of discussion: N/A
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Operating
Fill In Item Description[s]
Baseline
Budget
2016
2017
2018
2019
2020
Small Equipment 001.000.41.521.22.35.00
4,500
4,500
0
0
0
0
Sub -Total
$4,500
$4,500
$0
$0
$0
$0
Total Expenses 1 $9,000 1 $0 I $0 1 $0 $0
Revenue and Encling Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
001.000.39.508.00.00.00
849
0
0
0
0
Other - Refund from EO Tech
001.000.369.40.000.00
3,651
0
0
0
0
Total Revenue and Encling Cash
$4,500
$0
$0
$0
$0
r
M
a�
m
L
d
ca
CJ
c
N
co
0
N
0
V
M
.r
c
m
E
c
a�
E
Q
m
a�
m
m
r
0
N
L
U
N
c
w
E
M
U
r
Q
Packet Pg. 292
'11C. 1009V
8.2.b
Page
Budget Amendment for: Second Quarter��M
Item Description:
Replace old multifunction large format printer/scanner. The old device is beyond
its service life and has become unreliable and needs to be replaced. A new multi-
function printer/scanner is actually significantly faster than the old one; the
technology has changed significantly in the 9 years since the old one was
purchased. The new one provides printing/scanning/format conversion in one unit
which will also save time and operating expense. This is a critical operating device.
Department:
Development Services
Fund
GINERAI.
Division:
Administration
Title:
Replace old large format printer/scanner.
Name:
Preparer:
Shane Hope
Department Account Number:
62
Strategic Plan Task Action Item:
Budget Amendment Type? New Item For Council To Consider
If previously discussed, date(s) of discussion:
What is the nature of the expenditure? One -Time
Is the Expenditure Operating or Capital? Capital
Fill InItem DescrI ion[s]
Baseline
Bu =et
2016
2017
2018
2019
2020
DSAdmin Ca tial 001.000.62.594.58.64.00
0
27,500
0
0
0
0
Sub -Total
$0
$27,500
$0
$0
$0
$0
Total &penses 1 $27,500 1 $0 I $0 I $0 I$0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
001.000.39.508.
27,500
0
0
0
0
Total Revenue and Ending Cash
$27,500
$0
$0
$0
$0
as
a�
m
`m
M
3
U
c
N
co
0
N
00
v
Cl)
c
m
E
c
m
E
a
m
a�
00
to
0
N
L
+ry+
V
c
N
c
a)
E
t
U
z
Q
in
Packet Pg. 293
'11C. 1009V
8.2.b
Pag
Budget Amendment for: Second Quarter
Item Description:
Due to the impending discontinuation of the City's cashiering system (CLASS),
the City's permit tracking system needs to be augmented to enable multiple
permits to be paid and receipted simultaneously. Without this capability, large
amounts of customer and staff time will be consumed when issuing multiple
permits -- which is a common occurrence. This is a one-time programming cost
and should be completed as soon as possible.
Department:
Development Services
Fund
Division:
Administration
Title:
Add "shopping cart" to permit system receipting.
Name:
Preparer:
Shane Hope
Department Account Number:
62
Strategic Plan Task Action Item:
Budget Amendment Type?
If previously discussed, date(s) of discussion:
What is the nature of the expenditure?
Is the Expenditure Operating or Capital?
New Item For Council To Consider
One -Time
Operating
Fill In Item Description[s]
Baseline
Budget
2016
2017
2018
2019
2020
DSAdmin Pro Svc 001.000.62.524.10.41.00
0
2,500
0
0
0
0
Sub -Total
$0
$2,500
$0
$0
$0
$0
Total Ekpenses 1 $2,500 1 $0 I $0 I $0 I $0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
001.000.39.508
2,500
0
0
0
0
Total Revenue and Ending Cash
$2,500
$0
$0
$0
$0
a
3
m
L
m
M
3
0
c
N
0
N
ao
v
Cl)
c
m
E
c
m
E
a
m
a�
00
to
0
N
CJ
c
N
c
m
E
t
0
M
Q
11
Packet Pg. 294
'Ile. 1
009V
Budget Amendment for: Second Quarter
Item Description:
New desk system for Permit Technician to stand or sit at. Provide needed desk
depth for working on projects and preparing plans for review. Add space to
accommodate new technology which does not fit on existing 15 + year old desk.
Create an ergonomic work space.
Department:
Development Services
Fund
Name:
GINII2AL
Division:
Building Department
Title:
Replace desk with an ergonomic work space
Preparer:
Kristin Johns
Department Account Number:
62
Strategic Plan Task Action Item:
Budget Amendment Type?
New Item For Council To Consider
If previously discussed, date(s) of discussion:
What is the nature of the expenditure? I One -Time
Is the Expenditure Operating or Capital?
Operating
Fi11InItem Descri ion[sl
Baseline
Budget
2016
2017
2018
2019
2020
Build Small E ui 001.000.62.524.20.35.00
0
1,700
0
0
0
0
Sub -Total
$0
$1,700
$0
$0
$0
$0
Total > nses $1,700 $0 $0 $0 $0
Revenue and Ending Cash
Comments
2016
2017
2018
2019
2020
Ending Cash: Decrease Increase
1,700
0
0
0
0
Total Revenue and Ending Cash
$1,700
$0
$0
$0
$0
d
3
m
L
m
M
3
U
c
N
0
N
ao
v
Cl)
c
Cl)
E
c
m
E
a
m
a�
00
to
0
N
L
Cl
c
N
a
a)
E
t
U
M
Q
Packet Pg. 295
rnc. 1$y"
Exhibit D
(Changein
Fund Balance)
8.2.b
Fund Number
Change in
Beginning Fund
Balance
Revenue
Expense
Change in End
Fund Balanc,
001
-
3,651
82,180
(78,5
016
-
500,000
220,000
280,0
112
-
(154,680)
(154,680)
117
-
3,598
-
3,5
126
-
-
154,680
(154,6
132
-
(1,200,000)
(1,200,000)
422
-
-
443,598
(443,5
Total Change
-
(847,431)
(454,222)
(393,2
N
a)
7
m
L
d
M
M
a
c
N
tD
r
0
N
CO
M
r
a�
E
c
a�
E
Q
tM
M
m
r
0
N
L
/r
V
r-
N
C
N
E
M
V
f�
r
Q
Packet Pg. 296
8.2.b
Summary, Recommendation & Questions?
Summary of the 2na Quarter Budget Amendment
✓ Revenues Decreased $847,431
✓ Expenditures Decreased $454,222
✓ Ending Fund Balance Decreased ($393,209)
✓ Council Questions or Comments
Council Action: Move to Consent on July 12, 2016 for Approval
14
Packet Pg. 297
-417c. 1S9\Y
Exhibit A
FUND
NO.
FUND
DESCRIPTION
2016
BEGINNING
FUND BALANCE
REVENUE
EXPENDITURES
2016
ENDING
FUND BALANCE
001
GENERAL FUND
6,601,702
39,276,670
40,929,107
4,949,265
009
LEOFF-MEDICAL INS. RESERVE
538,960
278,770
279,480
538,250
011
RISK MANAGEMENT RESERVE FUND
951,820
6,660
-
958,480
012
CONTINGENCY RESERVE FUND
4,680,340
28,110
800,000
3,908,450
013
M U LTI MODAL TRANSPORTATI ON FD.
56,020
-
-
56,020
014
HISTORIC PRESERVATION GI FT FUND
970
5,000
5,400
570
016
BUILDING MAINTENANCE
229,850
2,005,000
2,175,000
59,850
104
DRUG ENFORCEMENT FUND
27,530
153,000
76,030
104,500
111
STREET FUND
516,350
1,760,500
1,716,120
560,730
112
COMBINED STREETCONST/IMPROVE
242,450
8,314,697
8,327,792
229,355
117
MUNICIPAL ARTS ACQUIS. FUND
438,050
102,410
181,380
359,080
118
MEMORIAL STREETTREE
17,900
110
-
18,010
120
HOTEL/MOTEL TAX REVENUE FUND
131,670
82,150
149,650
64,170
121
EMPLOYEE PARKING PERMIT FUND
59,430
21,390
26,880
53,940
122
YOUTH SCHOLARSHIP FUND
16,000
5,550
3,000
18,550
123
TOURISM PROMOTIONAL FUND/ARTS
82,780
27,530
31,500
78,810
125
PARK ACQ/IMPROVEMENT
1,174,702
1,108,000
2,100,565
182,137
126
SPECIAL CAPITAL FUND
1,978,970
1,102,000
2,595,320
485,650
127
GIFTS CATALOG FUND
255,550
46,900
44,950
257,500
129
SPECIAL PROJECTS FUND
38,360
280
-
38,640
130
CEMETERY MAINTENANCE/IMPROV
121,770
177,260
210,370
88,660
132
PARKS CONSTRUCTION
1,286,050
2,552,240
2,775,770
1,062,520
136
PARKS TRUST FUND
151,640
630
-
152,270
137
CEMETERY MAINTENANCE TRUSTFD
882,510
19,880
-
902,390
138
SISTER CITY COMMISSION
1,510
12,010
12,500
1,020
139
TRANSPORTATION BENEFIT DISTRICT
-
682,500
682,500
-
211
LID FUND CONTROL
-
14,400
14,400
-
213
LID GUARANTY FUND
101,810
14,400
-
116,210
231
2012 LTGO DEBTSERVICE FUND
-
677,380
677,380
-
232
2014 DEBTSERVICE FUND
-
949,540
949,540
-
421
WATER
20,256,697
8,443,460
12,717,507
15,982,650
422
STORM
13,624,010
4,131,780
7,613,450
10,142,340
423
SEWER/TREATMENT PLANT
50,898,580
12,645,240
17,921,050
45,622,770
424
BOND RESERVE FUND
842,940
1,989,900
1,990,920
841,920
511
EQUIPMENT RENTAL FUND
7,099,240
1,579,570
1,971,820
6,706,990
617
FIREMEN'S PENSION FUND
196,490
64,840
59,610
201,7
Totals
113,502,651
88,279,757
107,038,991
94,743,
F
8.2.b
'acket Pg. 298
rnc. 1 Sy"
Exhibit B
(Revenues)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
4014
12/18/2015
ORD. NO.
4019
2/19/2016
ORD. NO.
April2016
2016
Amended
Budget
001
General Fund
$ 39,266,670
$
$ 10,000
$ 39,276,670
009
Leoff-Medical Ins. Reserve
278,770
-
278,770
011
Risk Management Reserve Fund
6,660
6,660
012
Contingency Reserve Fund
28,110
28,110
014
Historic Preservation Gift Fund
5,000
5,000
016
Building Maintenance
1,680,000
325,000
2,005,000
104
Drug Enforcement Fund
153,000
-
153,000
111
Street Fund
1,760,500
-
-
1,760,500
112
Combined Street Const/Improve
5,290,850
2,735,647
288,200
8,314,697
117
Municipal Arts Acquis. Fund
102,410
-
-
102,410
118
Memorial Street Tree
110
-
110
120
Hotel/Motel Tax Revenue Fund
82,150
-
82,150
121
Employee Parking Permit Fund
21,390
-
-
21,390
122
Youth Scholarship Fund
5,550
-
-
5,550
123
Tourism Promotional Fund/Arts
27,530
-
-
27,530
125
ParkAcq/Improvement
1,108,000
-
-
1,108,000
126
Special Capital Fund
1,102,000
-
-
1,102,000
127
Gifts Catalog Fund
46,900
-
-
46,900
129
Special Projects Fund
280
-
-
280
130
Cemetery Maintenance/Improv
177,260
-
-
177,260
132
Parks Construction
2,037,240
500,000
15,000
2,552,240
136
Parks Trust Fund
630
-
-
630
137
Cemetery Maintenance Trust Fd
19,880
-
-
19,880
138
Sister City Commission
12,010
-
-
12,010
139
Transportation Benefit District
682,500
-
-
682,500
211
Lid Fund Control
14,400
-
-
14,400
213
Lid Guaranty Fund
14,400
-
-
14,400
231
2012 LTGO Debt Service fund
677,380
-
-
677,380
232
2014 Debt Service Fund
949,540
-
-
949,540
421
Water
8,429,970
13,490
-
8,443,460
422
Storm
4,131,780
-
-
4,131,780
423
Sewer/Treatment Plant
12,414,120
231,120
-
12,645,240
424
Bond Reserve Fund
1,989,900
-
-
1,989,900
511
Equipment Rental Fund
1,579,570
-
1,579,570
617
Firemen'S Pension Fund
64,840
-
-
64,840
Totals
$ 84,161,300
1 $ 3,805,257
1 $ 313,200
$ 88,279.757
8.2.b
Packet Pg. 299
rnC. 1 Sy"
Exhibit C
(Expenditures)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
4014
12/18/2015
ORD. NO.
4019
2/19/2016
ORD. NO.
0
April2016
2016
Amended
Budget
001
General Fund
$ 39,733,780
$ 957,500
$ 237,827
$ 40,929,107
009
Leoff-Medical Ins. Reserve
279,480
-
-
279,480
012
Contingency Reserve Fund
800,000
-
800,000
014
Historic Preservation Gift Fund
5,400
-
-
5,400
016
Building Maintenance
1,754,000
421,000
-
2,175,000
104
Drug Enforcement Fund
76,030
-
-
76,030
111
Street Fund
1,712,370
-
3,750
1,716,120
112
Combined Street Const/Improve
S,311,460
2,728,132
288,200
8,327,792
117
Municipal Arts Acquis. Fund
181,380
-
-
181,380
120
Hotel/Motel Tax Revenue Fund
149,650
-
-
149,650
121
Employee Parking Permit Fund
26,880
-
-
26,880
122
Youth Scholarship Fund
3,000
-
-
3,000
123
Tourism Promotional Fund/Arts
31,500
-
-
31,500
125
ParkAcq/Improvement
1,523,650
484,982
91,933
2,100,565
126
Special Capital Fund
1,934,390
545,930
115,000
2,595,320
127
Gifts Catalog Fund
44,950
-
-
44,950
130
Cemetery Maintenance/Improv
210,370
-
-
210,370
132
Parks Construction
2,100,000
660,770
15,000
2,775,770
138
Sister City Commission
12,500
-
-
12,500
139
Transportation Benefit District
682,500
-
-
682,500
211
Lid Fund Control
14,400
-
-
14,400
231
2012LTGO Debt Service Fund
677,380
-
-
677,380
232
2014 Debt Service Fund
949,540
-
-
949,540
421
Water
12,323,960
389,797
3,750
12,717,507
422
Storm
6,612,170
997,530
3,750
7,613,450
423
Sewer/Treatment Plant
17,172,110
569,190
179,750
17,921,050
424
Bond Reserve Fund
1,990,920
-
-
1,990,920
511
Equipment Rental Fund
1,955,820
16,000
1,971,820
617
Firemen'S Pension Fund
59,610
-
1 5JEIQ-
Tota I s
$ 98,329,200
$ 7,754,831
1 $ 954,960
1 $ 107,03
Pac
8.2.b
;ket Pg. 300
8.3
City Council Agenda Item
Meeting Date: 07/5/2016
HR Director position (10 min.)
Staff Lead: Carrie Hite
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
Carrie Hite has been serving as the Reporting Director for the HR department since Fall 2011. Mary Ann
Hardie, the HR Manager, has been managing the department since Fall 2011.
The work duties for the HR Manager position has needed to evolve and continue be enriched given the
nature of the organization's HR needs and strategic work items.
Given the scope of projects in the Parks, Recreation & Cultural Services department, authorization of
this position will allow Ms. Hite to continue to provide the level of excellent services for the
organization's growing parks, recreation and cultural services needs and to have a dedicated HR Director
to provide the continued high level of service needed in the HR department.
For this reason, it is recommended that the HR Director position be authorized in the budget at the
same director level salary range (NR 20) as the other director positions, with the full scope of the
director level duties.
Staff Recommendation
It is recommended that this item be placed on the consent calendar for approval at the 7/12/16 Council
meeting.
Narrative
The Mayor is recommending the creation of a new director position in the Human Resources
department. There has been an increase in staffing levels, additional state and federal regulations,
additional HR programs (safety, wellness, light duty program, SAW program, ergonomic assessments,
etc.), organizational training and development needs (supervisory training program, workplace violence
training, etc.) labor relations needs (labor management conference committees, Health Benefits
Committee, PPACA education and regulations) and the cyclical negotiations processes. The scope of
work for this position is extensive and will involve oversight of the department.
Attachments:
HR Director 2016
Packet Pg. 301