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2022-12-14 Youth Commission MinutesYouth Commission Meeting Minutes 12/14/2022 Commission Members Present: Eemaan Bhatia Charlie Morgan (late) Julie Andres Joelle Walworth Sam Yi Mariana Yenter Sophie Gerdes Staff Present: Casey Colley Commission Members Absent: Joanna Na Lucy Lakefish Lucy Calabro Naomi Machyo Councilmembers Present: Vivian Olson I. ROLL CALL & ABSENCES Sam moved to call the meeting to order at 6:08 . Julie read the land acknowledgement. II. APPROVAL OF AGENDA Sam moved to approve the agenda. Joelle seconded it. The motion passed unanimously III. APPROVAL OF MEETING MINUTES OF JUNE 8TH, 2022 Sam moved to approve the meeting minutes. Mariana seconded. The motion passed unanimously. IV. PUBLIC COMMENT No members of the public present. V. YOUTH POLL DISCUSSION AND PLANNING Casey brought up using age groupings in the survey and a potential drawing. Mariana suggested using a local businesses' gift card for the prize. Sam suggested doing a smaller test run to see if we need to narrow open-ended questions to multiple choice. Casey brought out past youth forum topics to make multiple choice options. Sam recommended we create four tables/topics at a youth forum. Sam suggested making a topic about youth opportunities. Vivian brought up how lighting a highschool stadium was viewed as low priority and asked whether there are sufficient sporting facilities for youth in Edmonds. Casey suggested using QR codes on flyers to reach youth about the survey. Sam said that reaching youth through school districts could be more effective. Sam suggested that open-ended activities should be included in a youth forum. Topics suggested were diversity, LGBTQ+, domestic violence, youth opportunities, and environmental concerns. Vivian suggested telling youth about employment opportunities in a youth forum. Sam suggested that it should go under youth opportunities. Julie suggested mental health as a topic. Bullying as a topic was suggested. Sam and Charlie said that schools would be most effective in tackling bullying. Casey suggested deleting the question about youth opportunities so it wouldn't be redundant. Sam read off the revised questions. Sam asked if we should add to a question what the drawing's prize is. A gift card to a local business was decided on. Joelle brought up the prices to a SurveyMonkey plan. Eeman asked if two winners should be selected for a drawing. Casey recommended we choose three people. Sam moved to approve the final draft of the survey. Mariana seconded. Motion passed unanimously. VI. SOCIAL MEDIA CODE OF CONDUCT REVIEW Sam sent the code of conduct to the other members, Vivian, and Casey. Sam took seven minutes for everyone to read the code of conduct before reconvening. Meeting reconvened at 7:10. Sam suggested that policies should be specified. Joelle suggested that the approved colors should only be a baseline. Sophie suggested that there shouldn't need to be a vote to change colors. Casey proposed that a single base color of the selected colors could be used in each post. Mara suggested just using yellow, orange, or blue and removing selected white and black swatches. Julie suggested that awareness posts should be included in the list of what can be posted. Mara put forward that the language in Instagram posts should be kept formal, but stories could be more casual. Mara stated that we should clarify that the account is public in the code of conduct. Sam suggested that the focus on local or relevant businesses should be excised, leaving that posts only need to include relevant information to the Edmonds public. Sam suggested that we remove the statement about supporting organizations with unanimous support. Caseys stated that what should be supported was situational. Sam proposed that we add a reminder that the EYC is a government body in the code of conduct. Casey suggested that formal press releases should have an accompanying post. Sam suggested that the social media manager should choose the color palette. Sam suggested that the code of conduct information about post archiving should be written more formally and succinctly. Casey suggested that story highlights introducing commission members should be a post and not a story. Sophie proposed that once a time bound event ends, their story should be removed from the highlighted. Vivian suggested that the youth commission should follow the art festival account. Casey checked the EYC's account followers and confirmed that it does follow the art festival account. Mara stated that highlighted stories to introduce members would be unnecessary if there was a post. Eeman suggested that more posts should be created. VII. FINAL COMMENTS Mara told commissioners to search for accounts such as schools or local businesses to follow. Julie suggested that only organizations and businesses should be followed and not personal accounts. Charlie and Mara agreed. Sam recommended that we continue looking through the social media code of conduct and send proposed edits to the other 1*61iit1itMMM" Vill. ADJOURNMENT Sam adjourned the meeting at 7:30 PM.