2023-01-25 Planning Board Packet1.
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o Agenda
Edmonds Planning Board
V
REGULAR MEETING
BRACKETT ROOM
121 5TH AVE N, CITY HALL - 3RD FLOOR, EDMONDS, WA 98020
JANUARY 25, 2023, 7:00 PM
MEETING INFORMATION
This is a Hybrid meeting: The in -person portion of the meeting will now be at 7PM in the
Brackett Room on the 3rd floor of City Hall. Zoom Link below for those attending online.
Zoom link Info: https://edmondswa-
gov.zoom.us/j/87322872194?pwd=WFdxTWJIQmxlTG9LZkc3KOhuS014QT09 Passcode:007978
Or One tap mobile : US: +12532050468„87322872194# or +12532158782„87322872194#
LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES
We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and
their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and
taken care of these lands. We respect their sovereignty, their right to self-determination, and we
honor their sacred spiritual connection with the land and water.
CALL TO ORDER
APPROVAL OF MINUTES
A. Approve Previous Meeting Minutes
ANNOUNCEMENT OF AGENDA
AUDIENCE COMMENTS
ADMINISTRATIVE REPORTS
A. Parks, Recreation & Human Service Q4 Accomplishments
PUBLIC HEARINGS
A. Public Hearing on Proposed Amendment for Minor Code Changes in ECDC 20.80 (AMD2022-
0005)
UNFINISHED BUSINESS
A. Draft Handbook Discussion and Possible Finalization
B. New Member Introduction and Orientation
NEW BUSINESS
A. Election of Officers
PLANNING BOARD EXTENDED AGENDA
A. Extended Agenda
Edmonds Planning Board Agenda
January 25, 2023
Page 1
10. PLANNING BOARD CHAIR COMMENTS
11. PLANNING BOARD MEMBER COMMENTS
12. ADJOURNMENT
Edmonds Planning Board Agenda
January 25, 2023
Page 2
2.A
Planning Board Agenda Item
Meeting Date: 01/25/2023
Approve Previous Meeting Minutes
Staff Lead: David Levitan
Department: Planning Division
Prepared By: Michelle Martin
Background/History
N/A
Staff Recommendation
Approve Minutes from the December 14th joint meeting with Tree Board.
Narrative
Draft minutes from December 14th joint meeting attached.
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Planning Board Agenda Item
Meeting Date: 01/25/2023
Parks, Recreation & Human Service Q4 Accomplishments
Staff Lead: Angie Feser
Department: Parks, Recreation & Human Services
Prepared By: Angie Feser
Narrative
Attached is the 2023 4th Quarter accomplishments of the Parks, Recreation & Human Services
Department.
Attachments:
PRHS 2022 Q4 Accomplishments
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Parks, Recreation & Human Services Department
2022 Quarter 4 Accomplishments
October 1 - December 31, 2022
Administration
• Completed 2023 budget approval process (operating & capital)
• Comp plan updated to reflect adopted Capital Facilities & Parks Recreation and Open Space Plans.
• Working with Development Services and Facilities on Library flood restoration to include 3-month rental
of Plaza Room.
• Working with Development Services Department on Hwy 99 Revitalization, Redefining Streets & Public
Spaces Design and Green Streets projects.
• Completed departmental annual personnel evaluations.
Parks Planning & Projects
• The Parks Maintenance greenhouse plans and specifications were routed to the City planning,
engineering, and building departments. The building permit has been approved, waiting for others.
• Greenhouse project submitted to Job Order Contracting (JOC) program, awaiting final bid but indications
are the bid will be excessively higher than estimated.
• The 96t" Ave Infiltration had a successful bid opening in October. Blue Mountain Construction Group was
the low bid. Work started on November 21, 2022, and despite some challenging snow conditions, the
project is scheduled to be finished on schedule.
• A parks asset inventory was started in late 2022 by Rich Lindsay and Kyle Woods. This project will allow
us to track the condition of our parks assets as well as giving us a total number of assets in each park by
location. With the help of Dave from GIS, we will start to geolocate that assets so they can be placed in
our GIS map server.
• The Mika's Playground sign (for the all-inclusive playground at Civic Park named after Mika) has
commenced with photos of the ceramic mural. Sign placement and the design of the sign will occur in
early 2023.
• Surveyed plans were developed for the identified pedestrian improvement landscape beds for Dayton
Street, Walnut Street, Main Street, and 196t" ST SW for planting design and installation.
• Rich Lindsay provided a brief history of some of the parks in our system along with the asset inventory.
An asset inventory sheet was also developed to record each asset on a per park basis.
Park Maintenance
• Ongoing seasonal maintenance (irrigation winterization, fall leaf removal and storm response / cleanup)
• Ongoing vandalism response to include Hickman Park arson (restroom structure) and picnic shelter sink
damage, City Park restroom partitions, City Park restroom sink, increased graffiti in multiple parks.
• Ongoing reorganization, archiving and organization of park operations following departure of long-term
manager.
• Re -installation of viewing scopes at Brackett Landing North and the Marsh.
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• Installation and removal of holiday decorations (tree lights, holiday tree decorations, living tree's and
facility holiday lights).
• Completed modification of wind breaks at the Fishing Pier.
• Completed ADA Parking stall improvements at City Park.
• Completed structural tree pruning at Seaview Park.
• Main Street tunnel pathway renovation.
• Completed Interurban, Ballinger Park and Sunset Avenue blackberry removal.
• Re -organized and cleaned back out -building at the park shop.
• Cemetery sales and business up in Quarter 4.
• Provided support to the Arts Division through installation of plaques on flower poles and repaired the
fish art installation along jetty.
• Continued operations and maintenance (filter screen replacements, sewer tube and tank cleaning, daily
chemicals) of Yost Pool & hot tub six days a week.
• Supported special events including Holiday Markets, Winterfest at Firdale Village, Porch Fest, Halloween
and Holiday Tree Lighting.
Recreation
• Changed Meadowdale Preschool Assistant position from a .4FTE to a .BFTE, allowing for better coverage
of the AM and PM classes.
• Meadowdale Preschool has maintained full enrollment at 14 participants in both the AM and PM
classes.
• Gingerbread House Decorating Event — Our first annual gingerbread house decorating event was a
success at the Edmonds Waterfront Center. It was postponed one week due to the snow/ice storm
however we still had a great turn out with 89 houses sold and an estimated 125 people in
attendance. The Potlatch Bistro/Feed Me Hospitality and Restaurant Group graciously sponsored the
hot cocoa and cookie bar. We are looking forward to making this a new tradition for Edmonds families!
Fitness/Wellness programs: Fall quarter we offered 20 varieties of classes, with 15 instructors new
classes included: Pickleball Fitness, lyengar Yoga, Zumba and Meditation.
• A total of 20 Youth and Adult Enrichment courses were run, serving 234 participants.
• Added 11 new courses to Youth and Adult Enrichment offerings for Winter 2023.
• Planned and scheduled non -school day programming for Winter 2023.
• Successfully completed Fall Adult Softball Leagues with 52 teams.
• Successfully completed Fall Pickleball leagues with 61 teams.
• Gymnastics ran over 30 classes with 2 part time staff.
• Expanded morning gymnastics class offerings to 3 days a week.
• Expanded preschool gymnastics class options.
• Registered 61 school groups for Environmental Education spring field trips.
• Held Fall Planting event at Pine Ridge Park; 300 native trees and shrubs planted.
• Hosted a Rain Garden Tour and Information Session in Perrinville watershed; 19 participants.
• 2125 drop in users for the gym and weight room.
1870 scheduled rental hours.
• Constant Contact: Monthly emails have been going out the first week of every month. Emails include
registration information, new programs, special events, park updates, etc.
o Customer email list: 6,889. 57% average open rate.
o We are experiencing a spike in registration the few days following these emails.
• Social Media Engagement:
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o Facebook: 1475 followers (133 new from Q3), reach is down 12%, page visits are up 15%
o Instagram: 974 followers (107 new from Q3), reach is up 22%, profile visits are down 6%
Designed and published the winter 2023 CRAZE Recreation Guide.
Distributed a postcard mailer advertising the CRAZE Recreation Guide.
Continued to Staff set up and monitored over 27 City Commission zoom meetings along with scheduling
21 non-profit organization meetings at Edmonds Waterfront Center.
Human Services
• Ongoing support of Snohomish County's efforts to purchase an enhanced shelter in South County
utilizing ARPA funding. Acquisition of America's Best Value Inn was accepted by County Council in
August 2022.
• Submitted grant request to the Verdant Health Commission for $65,000
• Secured legal -approved contract for use of the Snohomish County Diversion Center, Council
presentation scheduled for February 2023.
• Solicited and secured volunteers and potential employees to staff the overnight Emergency Cold
Weather Shelter in South Snohomish County.
• Coordinated the distribution of information for day warming centers in Edmonds during the cold
weather in December.
• Implemented a "Neighbors in Need" Holiday Gift Card Drive for residents in need of support.
• Acquired and distributed 46 holiday meals, gifts, and essential items to residents in need for
Thanksgiving and the December holidays.
• Accepted 54 referrals and currently have connected 60%+ with services. Clients average 1.7 needs per
person and 62% of clients have had a closed loop behavior health referral.
• Provided Social Services support at each Edmonds Community Court to include securing food through a
partnership with the Edmonds Food Bank.
• Secured access to PD dispatch software for social worker and supplied social worker with tactical vest.
• Ongoing partnership with City Hall Neighborhood Office to provide outreach from that location to
individuals along the HWY 99 corridor.
• Provided ongoing support for distribution of ARPA funding through Household Support Grant program
• Program manager invited and attended the White House Tenant's Summit and shared how our
Household Support Grant is helping residents.
• Participated in the Verdant Community Partners networking event.
Commissions/Boards
• Youth Commission - Nominated the four leadership roles of chair, co-chair, secretary and
communications manager and selected year's projects including survey for teens, a teen forum, partner
for the annual Earth Day event and to present annual report to city council.
• Staff supporting Cemetery Board, Mayor's Conservation Advisory Committee and Planning Board
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Planning Board Agenda Item
Meeting Date: 01/25/2023
Public Hearing on Proposed Amendment for Minor Code Changes in ECDC 20.80 (AMD2022-0005)
Staff Lead: Mike Clugston
Department: Planning Division
Prepared By: Michael Clugston
Background/History
This topic was presented to the Planning Board on October 26, 2022, as part of the larger code
modernization introduction. Council heard the same introduction on September 27. A public hearing by
the Planning Board had been scheduled on November 30, 2022 but had to be rescheduled due to lack of
quorum.
Staff Recommendation
Take public testimony on the proposed code change to Chapter 20.80 of the Edmonds Community
Development Code (ECDC) and forward a recommendation to the Council to adopt the proposed code
language, with any additional modifications. The following is a draft recommendation for Board
consideration:
"The Planning Board recommends that the City Council adopt the proposed code amendment to
Chapter 20.80 ECDC to create a minor development code amendment process. This process will make it
easier for the City to make small code changes to promote clarity, eliminate redundancy, streamline
processes, and correct inconsistencies."
Narrative
The purpose of the code update to Chapter 20.80 ECDC (Text and Map Changes) is to create a new
process for minor development code amendments. Minor amendments would have a streamlined
process to make small code changes that would promote clarity, eliminate redundancy, streamline
processes, and correct inconsistencies. The standard code amendment process takes many months over
multiple meetings before the Planning Board and Council, and often involves other boards,
commissions, and stakeholder groups. For amendments with major policy implications, this will not
change as it is consistent with Edmonds codes and the Growth Management Act.
However, there are many small tweaks that could be made on a regular basis that will keep the code
current and more efficient. As an example, the "Development Services Department" was recently
renamed as the "Planning and Development Department". There are more than 100 references to the
"Development Services Department" in the ECDC. To update the reference using the current process
would require at least one meeting and public hearing at the Planning Board followed typically by one or
two meetings at Council and another public hearing - all just to change one outdated reference.
The proposed process would involve staff creating a list of minor code amendments on a semi-annual
basis (or more frequently if needed) to be presented to Council on their consent agenda. This process is
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common in other cities and often goes by the name of omnibus or annual "housekeeping" amendments.
The amendments would be listed and include the existing and proposed language, and context for the
change. During their review, Council could either accept the list in its entirety or pull the list off consent
to discuss one or more proposed amendments. If Council feels that a proposed amendment is not
minor and requires further discussion or analysis, that amendment would go through the regular code
review process while the other minor amendments could be approved on consent.
Attachments:
Attachment 1- PB draft ECDC 20.80 Text and Map Changes_minor amendment
Attachment 2 - PB221026 excerpt minutes
Attachment 3 - Hearing Notice
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DRAFT Chapter 20.80
TEXT AND MAP CHANGES
Sections:
20.80.000
Scope.
20.80.010
Procedural and nonzoning related changes.
20.80.015
Minor zoning code and map amendments.
20.80.020 Maior zoning code and map amendments.ZeR*Rg and ^'^R^gRg ehaRges
20.80.030 Pre -Annexation zoning.
20.80.000 Scope.
This chapter sets forth the procedure for amendment to the text and any applicable maps
adopted by and within the community development code, but does not apply to other chapters
of the Edmonds City Code. Because various provisions of the community development code
are adopted under different state regulations, this chapter is divided into twe three basic
divisions as set forth below.
20.80.010 Procedural and nonzoning related changes.
Amendments to the following text materials (and where applicable, maps and other
incorporated codes or codifications within them) shall be reviewed and made by the city council
and may be adopted in the same manner as any other ordinances. The city council may refer a
proposal to the planning advisory board, or other board, commission, committee, staff, or
other ad hoc group for its or their nonbinding recommendations.
A. ECDC 15.00.020, Application Fees;
B. ECDC Title 18, Public Works Requirements, except Chapter 18.50, Official Street Map;
C. ECDC Title 19, Building Codes;
D. Chapter 20.15A ECDC, Environmental Review (SEPA);
E. Chapter 20.70 ECDC, Street Vacations.
20.80.015 Minor development code and map amendments.
A. Intent. This process is used by City Council to review and decide on minor development
code and map amendments. It is a streamlined process used for proposed changes which
need little or no policy study.
B. Suitability. This process is used for:
L:\ECDC_Rewrite\AMD2022-0005, ECDC 20.80 Text_Map Changes\10.26.22 PB intro\draft ECDC 20.80
Text and Map Changes_minor amendment edits v2.rtf
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1. Minor development code amendments to promote clarity, eliminate redundancy,
correct scrivener's errors, or to correct inconsistencies; and
2. Minor zoning map amendments to correct grammatical, labeling, scriveners, or similar
errors on the official zoning map.
C. Review process. The Development Services Director periodically prepares a package of
amendments for review and presents them to the City Council on their consent agenda.
At its discretion. the Council mav:
1. Approve the entire package; or
2. Remove one or more of the proposed amendments from consent for additional
discussion about the suitability of an amendment for the minor process or remove an
amendment from the minor process roster altogether for processing as a major
amendment as described in ECDC 20.80.020 and then apDrove the remainder of the
package.
20.80.020 Major zoning code and map amendmentsZeningand planning changes.
A. Review. Amendments to the following text materials (and where applicable, maps and other
incorporated codes or codifications within them) before amendment by the city council shall
first be reviewed by the planning advisory board as a Type V decision using the purposes and
criteria set forth in the applicable chapters as the basis for its review and recommendations:
1. ECDC Title 15, Land Use Plans and Policies, except application and permit fees.
2. ECDC Title 16, Zone Districts.
3. ECDC Title 17, General Zoning Regulations.
4. ECDC Title 20, Review Criteria and Procedures, excluding:
a. Chapter 20.15A ECDC, Environmental Review (SEPA);
b. Chapter 20.70 ECDC, Street Vacations.
5. Chapter 18.50 ECDC, Official Street Map.
B. Notice. See ECDC 20.03.003.
C-20.80.030. Pre -Annexation Zoning.
When the city council, in its discretion, deems it appropriate to adopt pre -annexation zoning
comparable to that in effect in Snohomish County for a proposed annexation area, the
procedural and notice requirements of RCW 35A.14.340 shall control over the provisions of this
L:\ECDC_Rewrite\AMD2022-0005, ECDC 20.80 Text_Map Changes\10.26.22 PB intro\draft ECDC 20.80
Text and Map Changes_minor amendment edits v2.rtf
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chapter and Chapter 20.03 ECDC. In the event that the city council determines it appropriate to
zone property proposed for annexation to the city in a category which is not comparable to
zoning in effect in Snohomish County, the provisions of this chapter and Chapter 20.03 ECDC
shall apply. Any change to pre -annexation zoning proposed after annexation to the city shall
also comply with the provisions of this chapter and Chapter 20.03 ECDC. [Ord. 3817 §§ 13, 14,
2010; Ord. 3736 § 69, 2009; Ord. 3112 § 20, 1996; Ord. 3080 § 1, 1996].
L:\ECDC_Rewrite\AMD2022-0005, ECDC 20.80 Text_Map Changes\10.26.22 PB intro\draft ECDC 20.80
Text and Map Changes_minor amendment edits v2.rtf
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He thought that some of the statistics would be significantly modified based on a cross tab. He
recommended doing some cross tabs based on age, retirement, etc. Director McLaughlin replied that
they wanted to keep this survey very approachable and did not ask for race, age, or other demographic
information. That will come later as they get into more topical areas of the Comprehensive Plan. Mr.
Shipley noted they could do some cross tabs on the full survey on things such as how long they have
lived here or neighborhoods.
He referred to packet page 216 regarding parking and said he was surprised that some people wanted
more parking and some wanted less. Director McLaughlin noted that there are some neighborhoods
where there is a lot of parking in some areas (like 5 Corners) and not enough in others.
The Board recessed from 9:05 to 9:10 p.m.
NEW BUSINESS
A. Development Code Update Work Plan
Senior Planner Mike Clugston and Director McLaughlin made the presentation regarding the Development
Code Modernization Work Plan. Director McLaughlin reviewed the purpose of development codes and the
history of Edmonds' zoning and ordinance codes. She referred to the datum point mentioned by Mr. Reidy
earlier and noted this was in the presentation just for levity since it is an obsolete reference. She reviewed staff
resources available for the code update. There will be a dedicated FTE to manage the code who will manage
the code, lead legislation, and work with consultants as needed. Staff will collaborate with in-house subject
matter experts and have a budget available for on -call services.
Staff views code rewriting as an interactive process of improvements to the Edmonds development codes. It
includes changes to both structure and content; ensures the code is representative of best practices; offers both
flexibility and predictability to developers, design professionals, and contractors; and is outcome focused and
mindful of implications. Staff recognizes that there are structural changes that can happen right away such as
reorganizing Titles 15-24 to be more accessible and usable and improving the search and interactive functions.
It is expected this first round of improvements will be completed by the end of 2022. Content changes are
proposed to be looked at in terms of "minor" and "major" categories. This allows for a more responsive process
that can quickly respond to policy decisions and can be implemented through changes to ECDC 20.80.Overall
changes are intended to use plain language, replace words with graphics and illustrations, and eliminate
unnecessary code.
Minor amendments would promote clarity, eliminate redundancy, streamline processes, better align with best
practices, and correct scrivener's errors. These would be presented directly to Council on a semi-annual basis
(December/June) or more frequently as needed. She reviewed the proposed changes to ECDC 20.80 in the
packet. Major amendments would take more time. They would be vetted thoroughly with detailed data/analysis
and include inclusive public engagement. There is a required process for these through GMA and the City's
code.
Board Member Campbell asked for more detail about the streamlining of processes. She recalled that for the
wireless code review, not having the stakeholders involved on earlier segments didn't come to light until there
was a public hearing. If they are talking about removing steps in the process, she wanted to make sure that public
involvement wasn't compromised. Mr. Clugston acknowledged that the process for the wireless code review
Planning Board Meeting Minutes
October 26, 2022 Page 9 of 11
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didn't go properly, but staff is working through that. He explained that the minor code amendments would have
no policy impact and are things that could be done very quickly. He reviewed more details of the proposed
amendments to Chapter 20.80. The new process for the minor amendments would streamline the process for
changes that need little or no policy study. Minor code amendments would not go through the Planning Board,
but just go straight to the Council on a semi-annual basis. Major amendments would still go through the Planning
Board process.
Chair Pence referred to section 10.40 of the Planning Board Charter which says that text amendments to the
Development Code come through Planning Board. He thinks they ought to see everything, and it may help to
deal with public skepticism. He noted that things that the staff thinks are minor might not seem minor to the
public.
Vice Chair Gladstone spoke in support of this as long as "minor" is defined well enough and is just basically
used for cleaning up the code. She thought making it go through the Planning Board would be overkill.
Director McLaughlin noted that the amount of time staff generally spends on very minor amendments is
enormous. The process is wildly inefficient, and things are not moving. Taking care of the minor amendments
in this way will allow more time to deal with real policy issues. Chair Pence suggested asking City Council to
amend section 10.40 to reduce the Planning Board's workload. Staff concurred.
Board Member Campbell said she has no problems with the process proposed for minor amendments only. She
wants to make sure that the Planning Board still reviews the more substantive items. She referred to the intent
of staff to replace words with graphics and recommended having processes in place to ensure appropriate
translations and appropriate ADA compliance. Mr. Clugston explained that Code Publishing offers those
features. Board Member Campbell thanked staff for their explanations.
Student Representative Distelhorst spoke in support of moving the minor amendments directly to Council
because it will be more efficient for the City and help things move along. She has noticed that some projects get
stuck at the Planning Board, and she has felt like the Board was slowing the process down too much.
Chair Pence noted that board members can still read the City Council packets and make comments if they feel
something needs to be addressed.
Mr. Clugston noted there would be a public hearing on November 30 on the changes to 20.80. He will talk to
the City Attorney to see if any changes need to be made to Chapter 10.40, the Planning Board Charter.
B. Motion to make a budget request to City Council to fund a communications system that supports remote
participation at in -person Planning Board meetings.
Chair Pence explained that Councilmember Teitzel had requested that the Board consider this motion asking
Council to provide funds to allow hybrid meetings to occur.
MOTION MADE BY BOARD MEMBER ROSEN, SECONDED BY BOARD MEMBER
CAMPBELL, TO INFORM THE CITY COUNCIL THAT THE EDMONDS PLANNING BOARD
WISHES TO RETURN TO IN -PERSON MEETINGS IN A HYBRID FORMAT, ONE THAT
PERMITS REMOTE PARTICIPATION BY MEMBERS AND THE PUBLIC. THE BOARD
Planning Board Meeting Minutes
October 26, 2022 Page 10 of l l
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RESPECTFULLY REQUESTS THE EDMONDS CITY COUNCIL TO BUDGET FOR A
COMMUNICATIONS SYSTEM THAT SUPPORTS SUCH MEETINGS.
VICE CHAIR GLADSTONE OFFERED A FRIENDLY AMENDMENT TO HAVE THE EDMONDS
CITY COUNCIL BUDGET FOR THE RESOURCES TO SUPPORT SUCH MEETINGS. THE
FRIENDLY AMENDMENT WAS APPROVED.
MOTION PASSED UNANIMOUSLY (4-0) TO APPROVE THE MOTION AS AMENDED.
PLANNING BOARD EXTENDED AGENDA
The extended agenda was reviewed. There will be a Special Meeting with City Council on November 1. There
was discussion about the expectations for the format of that meeting as well as other topics on the extended
agenda.
Mr. Clugston asked about the origin and the prioritization of the list of future projects. Board Member Rosen
stated it was a list primarily generated by Rob of projects that were on the radar. The list also reflects items that
could be brought up whenever there is time on the agenda. Mr. Clugston indicated he would review and possibly
edit the list if some things have been covered or can be deleted. Chair Pence suggested categorizing these items
in various ways such as whether things need an action by the Planning Board or are just updates, and whether
things are active or not active.
PLANNING BOARD CHAIR COMMENTS
None.
PLANNING BOARD MEMBER COMMENTS
Student Representative Distelhorst requested help with accessing her email. Mr. Clugston indicated he would
follow up with her.
Board Member Rosen noted that the consultant PRR has been referenced quite a bit lately. He wanted to make
it clear that he was an owner and managing principal of PRR in the past; however, he does not have any conflict
of interest. He has been retired from there since 2017 and is not involved in any way with them now.
ADJOURNMENT:
The meeting was adjourned at 10:21 p.m.
Planning Board Meeting Minutes
October 26, 2022 Page 11 of 11
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�� OF EbMO�
CITY OF EDMONDS
NOTICE OF PUBLIC HEARING
1'7c. ta90
PROJECT DESCRIPTION: The Planning Board will hold a public hearing on amendments to Chapter
20.80 ECDC (Text and Map Changes) regarding creation of a new minor code
amendment process.
NAME OF APPLICANT: City of Edmonds
FILE NO.: AMD2022-0005
COMMENTS ON
PROPOSAL DUE: January 25, 2023
Any person may comment on this application until the public hearing is
closed. Relevant materials can be reviewed by visiting the City's website at
www.edmondswa.gov (under the applicable Meeting Agenda or Public
Notices), or by contacting the City contact noted below. Comments may be
mailed, emailed, or made at the public hearing. Please refer to the
application file number for all inquiries.
PUBLIC HEARING: This hybrid public hearing will be held on January 25, 2023, at 7 P.M.
Physical Location:
Brackett Room — Edmonds City Hall
121 - 5ch Ave. N
Edmonds, WA 98020
And on Zoom:
https://edmondswa-
gov.zoom.us/I/88550784724?pwd=OVFTdG9oaW1M M W FhekcwSTE1NG N N
UT09
Or by dialing 253-215-8782
Webinar ID: 885 5078 4724
Passcode: 431960
CITY CONTACT: Mike Clugston AICP, Senior Planner
michael.clugston@edmondswa.gov
425-771-0220
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Planning Board Agenda Item
Meeting Date: 01/25/2023
Draft Handbook Discussion and Possible Finalization
Staff Lead: Mike Clugston
Department: Planning Division
Prepared By: Michael Clugston
Background/History
N/A
Staff Recommendation
N/A
Narrative
Staff created handbooks for city boards and commissions last year, detailing roles, logistics, and other
administrative information to comply with the requirements of ECC 10.40. The Board reviewed a draft
of their handbook at their December 2022 meeting and proposed a few changes. Staff will be making
additional revisions based on recent administrative changes, and is requesting additional comments
from board members. The original draft version of the handbook is attached for discussion.
Attachments:
DRAFT PB Handbook v1 - 12.7.22
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DRAFT Planning Board Handbook
J„—��o
This handbook was organized to provide an overview of the Planning Board and its processes
and to gather useful references useful in one place. It is not exhaustive but touches on many of
the aspects of the Board's organization and work. Rules of procedure and rules governing the
election and duties of officers are included.
Two important documents are referenced in the handbook and are available on the City's
website - the City's Comprehensive Plan and the Edmonds City Codes (ECC) and the Edmonds
Community Development Code (ECDC).
Welcome
History
Powers and Duties
Orientation
Meetings
Administration, Membership, Officers, Quorum
Conduct
Appendices
Welcome from the Planning and Development Director
Hello! The City of Edmonds boards and commissions play an important role in serving our
community. Each provides advice and recommendations to the Mayor and City Council
regarding programs, activities, and issues unique to their mission and purpose. Edmonds
Planning and Development Department oversees the Architectural Design, Planning and Tree
Boards in addition to the Historical Preservation Commission. I am generally responsible for
handling board budgets, staffing, and any legal or policy issues that may arise.
Thank you for your volunteer service to the City of Edmonds.
Susan McLaughlin
[(signature]]
Planning Board History
The Planning Board was created by Edmonds City Council in 1980 (Ordinance 2170). The
Board combined the activities of the Park and Recreation Advisory Board, the Parking
Commission, the City Planning Commission and Shorelines Management Citizens Advisory
Committee. The Board has an official webpage which summarizes a variety of information
about Board activities.
Planning Board Powers and Duties
All City boards and commissions have powers and duties codified in Title 10 of the Edmonds
City Code (ECC). According to the Planning Board's codes in Section 10.40.020 ECC:
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C. Powers and Duties. The planning board shall serve in an advisory capacity to the
mayor and the city council in the following matters:
1. The board shall advise on all amendments to the comprehensive plan. This
includes reviewing all elements of the plan on a periodic basis and reporting to
the mayor and city council on the need for changes in the plan. It also includes
holding public hearings and making recommendations to the mayor and city
council on proposed changes to the plan, to the text of the development
regulations, and also to the zoning map in the case of rezones, as provided in
ECDC Title 20. Review of and recommendations for the plan may be prepared as
a whole or in successive parts.
2. The board shall advise the mayor and city council on all parking matters that
involve an amendment or other modification to any city ordinance or code
section within the jurisdiction of the board.
3. The board shall serve as an ongoing park board and advise the mayor and city
council on all matters relating to the acquisition and development of all city parks
and recreation facilities.
4. The board shall do research and investigation on specific projects assigned to it
by the mayor and city council. The board will analyze data collected, arrange for
public participation, and organize its findings. The board will then present its
findings to the mayor and city council detailing a summary of pertinent data,
public contribution, alternatives available, and may, if appropriate, recommend a
course of action, giving reasons for such recommendation.
5. The board shall have such other powers and duties as contained in
Chapter 35A.63 RCW, as may be amended from time to time, that are not
otherwise specifically delegated to the hearing examiner or other specific staff or
agency of the city.
Chapter 10.40 is included in its entirety as Appendix 1.
Orientation
Once a member's appointment has been confirmed by Council, a city email address is assigned
for their use. All Board -related correspondence and meeting agendas from the city will be sent
to that email. Do not use your personal email for City or Board business as it is subject to public
records requests.
Staff Roles & Responsibilities
Mike Clugston is staff liaison to the Planning Board. Mike has subject matter expertise related
to Board business. He provides guidance in developing the Board's extended agendas,
coordinates with the Board Chair on meeting agenda items, and facilitates/records Board
meetings.
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Michelle Martin is the Administrative Assistant to the Planning Division. She is primarily
responsible for distributing meeting agendas and posting minutes once they are transcribed.
Carolyn LaFave is the Executive Assistant to the Mayor. Carolyn manages personnel on City
boards and commissions, advertises for vacancies, and maintains the Planning Board position
list. If your personal information changes during your tenure or should you need to resign your
position during your term for any reason, contact Carolyn.
[[ ]] is the Planning Division Manager and oversees daily operations of the Planning
Division and the Boards they support. If Mike is unavailable, [[ ]] is the City staff
contact for any Planning Board business or issues. [[ ]] should be contacted initially
and included in any correspondence for any Planning Board projects or events that involve
Planning staffing resources.
Contact Information
Mike Clugston
michael.clugston@edmondswa.gov
Michelle Martin
michelle.martin@edmondswa.gov
Carolyn LaFave
carolyn.lafave@edmondswa.gov
[Planning Manager]
[email address]
Susan McLaughlin
susan.mclaughlin@edmondswa.gov
The Planning and Development Department is located on the second floor of City Hall (121 5tn
Ave. N) and can be reached at 425-771-0220.
Open Public Meetings Act (OPMA) training
The Washington State Open Public Meetings Act (OPMA) RCW 42.30.020 and Edmonds ECC
10.02 codes strive for greater government transparency by requiring all board/commission
business be conducted in open public meetings. All new board members are required to
take OPMA training within 90 days of appointment and to retake the training every 4
years. The City Attorney typically provides this training at a regular board meeting early in
the year but there are online options available as well. If using the online option, provide
Mike a copy of your training certificate so he can notify the City Clerk that you have
completed the training.
OPMA and communicating via email, social media, phone, etc.
Violations of OPMA laws can result in penalties, as well as a breakdown in confidence in
government. The city but also individuals can be held liable for OPMA violations. For that
reason, board and commission members are advised to conduct business in regular or
special meetings and retreats, but not engage in emails and other electronic
communication between members outside of meetings. Even seemingly innocuous email
discussions can unknowingly become 'rolling quorums' in violation of OPMA rules. Urgent
information that must be conveyed to all board members prior to the next meeting can be
sent to staff for distribution via 'BCC' with 'no reply' expressly stated at the top of
informational emails. This handout from the Municipal Research Services Center (MRSC) helps
explain electronic communications under OPMA rules.
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Meetings
"Regular meetings" are held in person the second and fourth Wednesdays of the month at 7
PM in Council Chambers, at the Public Safety Complex located at 205 5t" Avenue N in Edmonds.
Planning Board meetings are scheduled for 2 hours but may run under or over time, depending
on the agenda.
During COVID, meetings were held virtually using the Zoom platform. As of November 1, 2022,
all board meetings became in -person only. If meetings are held remotely again in the future (or
if "hybrid" meetings become possible), members may join meetings and participate on the
Zoom webinar platform when admitted as a "panelist" versus joining the meeting as an
"attendee." Please allow sufficient time to join the webinar and notify staff if you are having
technical difficulties.
"Special meetings" are any meetings that take place outside the regularly scheduled date, time
and/or place. Public notice is required at least 24 hours in advance. The special meeting agenda
must be posted online and physically at 3 locations: in City Hall, at the Edmonds Public Library
and in the entrance to the Public Safety Building, outside Council Chambers. Once a special
meeting agenda is posted, the board cannot consider any subject or issue that is not listed on
the agenda per OPMA rules. Members may remove items but not add new items. Special
meetings are typically called for emergencies or for a focused topic or topics.
"Joint meetings" involving the Planning Board occur periodically. The Board may join another
group's meeting (as with City Council) or may host another board or commission to discuss
certain topics of common interest (Tree Board, Economic Development Commission,
Architectural Design Board, etc.).
The Board "retreat" occurs during the first quarter of each year. The Board's work plan for the
year is established at the retreat.
Meeting Agendas
The purpose of an agenda is to organize Board business, set and achieve goals, plan events, and
work on projects efficiently. Meeting agendas are a coordinated effort:
• Members contact Chair/Vice Chair with clearly stated agenda topics. Chair may ask
member(s) how much time the topic may need and who will be leading the discussion
The Chair may suggest to members certain topics be placed on a subsequent meeting
agenda.
• The Chair and staff discuss the upcoming meeting agenda to further clarify and prioritize
topics. A final meeting agenda is due to staff by 5pm on the Friday prior to the upcoming
meeting.
Although agendas can be posted up to 24 hours before the meeting, out of courtesy to
members, staff posts upcoming meeting agendas the Friday prior to the next meeting.
That allows members sufficient time to review the upcoming meeting agenda, read the
previous meeting minutes and complete any action items prior to the next meeting.
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• Agendas (including special meeting agendas) must be posted at least 24 hours before
the meeting, or the meeting cannot be held. Posting the meeting agenda constitutes
public noticing.
Extended Agenda
The Planning Board maintains an extended agenda, which is a forward -looking schedule
containing several months of meeting dates. Ever evolving, this agenda is intended for
longer term meeting schedules and maintaining a list of quarterly and annual agenda items
as well as topics of Board concern for future work.
Meetine Attendance
Your attendance at Planning Board meetings is important! If something arises that
prevents your attending a regular meeting, please notify the Planning Board Chair (or Vice
Chair, as needed). Excused absences must be noted by the chairperson in the meeting
minutes during roll call. Members of all boards/commissions must attend at least 70% of
the regular meetings in any one calendar year and cannot miss more than 3 consecutive
meetings, excused absences notwithstanding, per the code requirements set forth in ECDC
1.05. Any board member that does not meet attendance requirements may be removed
from that position by the mayor, per ECDC 1.05.020 and 1.05.030 (Appendix 2).
Meeting Notes
Planning Board meetings are recorded by audio (and video as available) then professionally
transcribed as draft meeting minutes. Draft minutes are attached to the agenda of the
following meeting for approval. Board members should review the draft minutes and discuss
any changes to them that are needed. Once approved (or approved as corrected), meeting
minutes are posted on the Planning Board meeting webpage.
Board Administration, Membership, Officers, and Quorum
By code, the Planning Board consists of seven members plus one alternate. The Board may also
have a non -voting student representative. All Board members must be Edmonds residents
and ideally be from different areas of the city. No planning experience is required; the goal
is to have a board of members with varied occupational and professional experience.
Officer Positions
Officers are normally selected the last meeting of the year or the first meeting of a new
year. If volunteering for an officer position, carefully consider your personal schedule,
your comfort level with electronic communication and availability outside of meetings for
tasks such as coordinating meeting agendas. While not essential to have an in-depth
knowledge, the Chair should be familiar with rules of order to facilitate meetings. When
nominating someone, consider the same.
The Chair runs board meetings and is the primary liaison with staff. The Vice Chair
operates in the same capacity when the Chair is not available.
The Chair/Vice Chair positions are typically rotated each year, with the Vice Chair moving
to Chair when the previous Chair's year is up.
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Quorum
All board members share an equal right and obligation to participate in Planning Board
decisions. This handout from Jurassic Parliament is helpful in making a shift from discussing
affairs in a conversational manner to conducting board business in a democratic manner.
Board business is conducted by consensus agreement (vote) by a minimum number of
members (quorum). Per ECDC 10.40.020, four Planning Board members constitute a
quorum for transaction of business and at least three members are needed to take action
on any particular item before the Board (i.e., if two out of four members abstained from
voting on an item, no action could be taken on that item).
The Alternate position generally abstains from voting except if needed for a quorum. In the
event a regular member is absent or disqualified for any reason, the alternate has all the
powers of a regular member, including the right to vote on board decisions. The alternate
is subject to the same attendance requirements as regular board members. If a regular
position on the board becomes vacant, the alternate becomes a regular member and fills
that vacancy for the remainder of the unexpired term.
Budget
The Council provides money annually for professional services used by staff to support the
Planning Board including the professional minute transcriber, printing, noticing, and the like.
Document Storage
IT has set up accounts for boards and commissions in the City's File Transfer Protocol server,
WingFTP for document and photo storage. Due to public records laws, Board members should
not use personal or other external file storage. Your staff liaison can provide the FTP server
password and account login information. You can log on to WingFTP to upload new documents
to share with the Board. You can also download documents from the server to make changes,
then upload the edited documents. If certain documents should be archived, let your staff
liaison know so they can be moved to the City/Planning shared drive.
Member Conduct
At meetings, please respect fellow board members' time by considering new topics (that
are not on the agenda) for the following/next month's meeting agenda and limit personal
commentary. The Chair and members must always insist on courtesy and respect. No
personal remarks, no insulting language, no attacks, no interrupting, no sidebar
conversations, no disrespectful body language. If this happens, the Chair or any member
should gently but firmly put a stop to it.
Outside of meetings, all communication with City staff should be through the contacts
referenced previously.
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Appendices
1. Planning Board code (ECC 10.40)
2. Public Meeting attendance (ECC 1.05)
3. City email password/sign-in procedure
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1. Planning Board enabling language (Chapter 10.40 of the Edmonds City Code)
10.40.010 Purpose.
The purpose of this chapter is to provide for the creation of a planning board pursuant to
Chapter 35A.63 RCW, and provide for its membership, organization, operation, and
expenses. The planning board shall generally serve in an advisory capacity to the city in
regional and local planning and specifically assist in the development of the
comprehensive plan and development regulations and their successive review and
amendment from time to time. The board shall have the additional duties specifically set
forth in this chapter and such ad hoc duties as the city council may from time to time
assign to it. [Ord. 4222 § 1 (Att. A), 2021; Ord. 2342, 1983; Ord. 2170 § 2, 1980].
10.40.020 Planning board.
A. Appointment. There is created the planning board, consisting of seven members. Each
member shall be appointed by the mayor, subject to confirmation by the city council.
1. Members of the board must be residents of the city of Edmonds.
2. Although the city of Edmonds is not divided into political or geographical wards, it is
the intent of this section that said board membership shall maintain a reasonable
balance of geographical distribution throughout the city of Edmonds.
3. It is the intent of this section to maintain a diversified representation of occupations
and experience on the planning board. To this end each appointee shall be considered
for board membership according to his/her field of experience, among other factors.
4. An alternative member shall be appointed to serve in the event any regular member is
absent or disqualified for any reason. In the event a regular member is absent or
disqualified for any reason, the alternate shall have all the powers of a regular member,
including the right to vote on board decisions. The alternate shall be subject to the some
attendance requirements as regular board members. In the event that a regular position
on the board shall be declared vacant, the alternate shall be deemed to fill such vacancy
for the remainder of the unexpired term.
B. Term. In order to provide for continuity of membership, members shall be assigned a
position number. Except as provided below, two positions shall expire each year. The
term of each position shall be four years, provided, that the current term for each
position shall expire, and a new term shall begin, at the end of the years shown,
respectively, below, and further provided, that the current term for Position 1 will be a
short term ending at the end of 202Z to be followed by a four-year term:
Position One
- 2022
Position Five
- 2024
Position Two
- 2022
Position Six
- 2024
Position
- 2023
Position
- 2021
Three
Seven
Position
- 2023
Alternate
- 2021
Four
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7.A.a
C. Powers and Duties. The planning board shall serve in an advisory capacity to the
mayor and the city council in the following matters:
1. The board shall advise on all amendments to the comprehensive plan. This includes
reviewing all elements of the plan on a periodic basis and reporting to the mayor and
city council on the need for changes in the plan. It also includes holding public hearings
and making recommendations to the mayor and city council on proposed changes to the
plan, to the text of the development regulations, and also to the zoning map in the case
of rezones, as provided in ECDC Title 20. Review of and recommendations for the plan
may be prepared as a whole or in successive parts.
2. The board shall advise the mayor and city council on all parking matters that involve
an amendment or other modification to any city ordinance or code section within the
jurisdiction of the board.
3. The board shall serve as an ongoing park board and advise the mayor and city council
on all matters relating to the acquisition and development of all city parks and
recreation facilities.
4. The board shall do research and investigation on specific projects assigned to it by the
mayor and city council. The board will analyze data collected, arrange for public
participation, and organize its findings. The board will then present its findings to the
mayor and city council detailing a summary of pertinent data, public contribution,
alternatives available, and may, if appropriate, recommend a course of action, giving
reasons for such recommendation.
5. The board shall have such other powers and duties as contained in
Chapter 35A.63 RCW, as may be amended from time to time, that are not otherwise
specifically delegated to the hearing examiner or other specific staff or agency of the
city.
D. Operation.
1. The city planning division shall provide regular staff services to the planning board.
Other city departments shall provide staff services as requested by the planning board.
2. The city council shall establish an annual budget for planning board operations for
services in addition to regular staff services. Should the planning board and planning
staff determine that a particular project requires services in addition to those normally
provided by the city staff, then an estimate of needs detailing the type of assistance and
funding required shall be presented to the city council for approval before that project is
undertaken.
3. Four members of the board shall be the minimum number necessary to constitute a
quorum for the transaction of business, provided, that the vote of not less than three
members shall be necessary to take action on any particular item before it.
4. The board shall hold regular meetings on the second and fourth Wednesdays of each
month at 7:00 p.m. at the Edmonds city council chambers. Cancellation of a regular
meeting, or a different location for a regular meeting, shall be announced at the last
regular meeting preceding the affected meeting, if possible, otherwise the change will be
advertised in the regular manner.
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5. The city council shall meet periodically with the planning board at a city council
meeting in order to review and update planning board agendas. The intent of this
section is to stimulate continuing communication between mayor, city council and the
planning board in an effort to identify and solve the problems facing the city of
Edmonds. Nothing herein shall be construed to limit the manner in which items are
placed on a planning board agenda nor the topics that may be considered by the
planning board.
6. The board shall adopt rules of procedure and rules governing election and duties of
officers of the board; provided, however, said rules shall pertain only to the internal
procedures of the members and said rules and procedures may be questioned only by
members of the board and do not give standing to question said procedures to
nonmembers or other parties. [Ord. 4222 § 1 (Att. A), 2021; Ord. 3421 § 1, 2002; Ord.
3094 § 1, 1996; Ord. 2659, 1988; Ord. 2656 § 4, 1988; Ord. 2433, 1984; Ord. 2342, 1983;
Ord. 2196 § 1, 1981; Ord. 2170 § 3, 1980].
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2. Public Meeting Attendance (Chapter 1.05 of the Edmonds City Code)
1.05.010 Attendance required — Remote participation allowed.
A. In addition to being subject to removal for other particularized grounds as set forth in
applicable provisions of the Edmonds City Code and violations of the city of Edmonds
Code of Ethics for Board and Commission Members, members of all city boards,
commissions and committees (hereinafter "members"), except as set forth herein, shall
be removed from office, and the position deemed vacant as set forth in ECC 1.05.020(C)
if such member attends less than 70 percent of the regular meetings in any one calendar
year, and/or is not in attendance at three or more consecutive regular meetings.
Members may participate in board and commission meetings remotely (by telephone,
video conference, etc.) and such participation shall be considered attendance for the
purposes of this subsection; provided, that any such participation must allow for all other
members of the board or commission and any public in attendance to hear the member
on the remote device; and provided further, that any member participating remotely
must commence participation at the beginning of the meeting and must declare an
intention to participate until the end of the meeting. Remote participation is not a right.
Reasonable efforts should be made to facilitate remote participation within the limits of
the city's personnel and fiscal resources, but technical disruption may still occur. After
resuming a remote connection after any technical disruption of said connection, the
chair shall determine, subject to appeal, whether a remote member may participate in
any action on a matter that may have been discussed during the disconnection, based on
the duration of the disconnection, nature of the discussion, etc.
B. The chairperson of the particular board, commission or committee may excuse,
subject to appeal, any member from attendance at any particular meeting or meetings
for reasons that are (1) work related, (2) due to illness or death in the family, (3)
extended vacations in excess of two weeks in length, or (4) technical disruption;
provided, however, each such excused absence shall be so noted by the chairperson at
the meeting from which the member is being excused and such fact shall be recorded in
the minutes along with the reason given for the excused absence by the member.
Excused absences shall not be counted for purposes of removal from office, but only if so
noted in the minutes as set forth herein. In the absence of the chairperson, the member
acting in the chairperson's behalf, such as vice -chairperson or pro tem, shall make the
determination, subject to appeal, of whether the absence is excused, and announce the
same for recording in the minutes of the meeting from which the member is excused.
[Ord. 4266 § 1, 2022, Ord. 4098 § 1, 2018, Ord. 2556, 1986; Ord. 2033 § 2, 1978; Ord.
2156 § 1, 1980].
1.05.020 Attendance records.
A. The city clerk shall keep a record of attendance of all board, commission and
committee meetings. Upon any member failing to attend three or more consecutive
regular meetings without the chairperson's excuse being noted in the minutes, the city
clerk shall certify said member's name in writing to the mayor and shall notify in writing
the members, the chairperson, and the appropriate city department head.
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7.A.a
B. On or before January 15th of each calendar year, commencing in 1980, the city clerk
shall compile a list of members, if any, who have attended less than 70 percent of the
regular meetings in the past calendar year without the chairperson's excuses being
noted in the minutes, and shall certify this list to the mayor. The city clerk shall also
notify in writing the members, the applicable chairperson and the appropriate city
department head.
C. The member shall be automatically removed from office and the position deemed
vacant as of the date of the city clerk's written notification as set forth in subsections (A)
and (8) of this section. [Ord. 2033 § 3, 1978; Ord. 2156 § 2, 1980].
1.05.030 New nominees appointment/ confirmations.
Upon receipt from the city clerk of the names of members failing to maintain attendance
as provided herein, the mayor shall, within 90 days thereof, submit new nominations to
the city council for confirmation. The city council shall confirm or reject the nominations
within 30 days after the mayor submits the nominations to the council for consideration.
A member removed for failing to maintain attendance as provided by this chapter may
not be renominated or reappointed to a position on that or other city of Edmonds'
board, committee or commission for at least one year after removal. [Ord. 2033 § 4,
1978].
1.05.040 Exemptions.
The provisions of this chapter shall not apply to members of the following boards,
commissions and committees:
A. Edmonds city council; and
B. Edmonds civil service commission. [Ord. 2033 § 5, 1978].
1.05.050 Quorum requirements.
A. Notwithstanding any other provision of the Edmonds City Code, if the number of
members of any city board, commission or committee having seven positions and subject
to this chapter should be reduced to six or less for any reason, including a member's
removal for failure to maintain attendance, three members shall constitute a quorum.
B. Members participating in a board or commission meeting remotely, as provided for in
ECC 1.05.010, shall be counted towards the number of members required to constitute a
quorum by the regulations pertaining to each board or commission, provided in ECC Title
10. [Ord. 4098 § 2, 2018, Ord. 2033 § 6, 1978].
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3. Instructions for accessing City Email:
Please click here to access outlook. office365.com
You will then be directed to the below paged where you may enter your email
(Firstname.Lastnamekedmondswa.. og_v)
If need to reset your password click into "Can't access your account?" to reset.
Outlook
Microsoft
Sign in
to continue to Outlook
mail, phone, or Skype
No account? Create one!
Can't access your account?
Click into Work or school account
Outlook
�! Microsoft
Which type of account do you
need help with?
Work or school account
R Created by your n department
RPersonal account
Created by you
Then answer the following questions provided in the next screen which should look like this.
Microsoft
Get back into your account
Who are you?
Ta recover your account, begin by entering your email or username and the characters in the picture or audio below.
Email or nsername:'
Example: user®contoso.onmicrosok.com or user®con[osocom
O
Enter the characters in the picture or the vrords in the audio.
® Cancel
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7.6
Planning Board Agenda Item
Meeting Date: 01/25/2023
New Member Introduction and Orientation
Staff Lead: Mike Clugston
Department: Planning Division
Prepared By: Michael Clugston
Background/History
N/A
Staff Recommendation
N/A
Narrative
If approved by Council prior to January 25, introduce and orient new Board members.
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8.A
Planning Board Agenda Item
Meeting Date: 01/25/2023
Election of Officers
Staff Lead: Mike Clugston
Department: Planning Division
Prepared By: Michael Clugston
Background/History
N/A
Staff Recommendation
N/A
Narrative
Elect a Chair and Vice -Chair for 2023. If new members are not appointed in advance of the meeting,
staff proposes to delay this item until February 8.
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9.A
Planning Board Agenda Item
Meeting Date: 01/25/2023
Extended Agenda
Staff Lead: Mike Clugston
Department: Planning Division
Prepared By: Michael Clugston
Background/History
N/A
Staff Recommendation
Review attached Extended Agenda
Narrative
N/A
Attachments:
1.25.2023 Extended Agenda - final
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PLAKHMS BOARD
Extended Agenda - Final
January 25, 2023
9.A.a
Items and Dates are subject to change
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Feb 8 1. Comprehensive Plan Update
2. Highway 99 Community Renewal Program Update
3. CG permanent ADB/step back code (presentation and discussion)
Feb 22 1. Retreat [tentative - Tree Code 101, 2023 P&D and Parks work plans,
OPMA training]
March 2023
Mar 8 1. Development Activity Report
2. Public Hearing - CG permanent ADB/step back code
3. Tree Code Update — Public Engagement Strategy (review)
Mar 22 1. Tree Code Update — Potential New Residential Regulations (code
analysis and discussion)
2. Comprehensive Plan Update (tentative)
Mar 28 1. Planning Board update to City Council
gprii LuLi
April 12 1. Tree Code Update — Potential New Residential Regulations (code
analysis and discussion)
April 26 1. Parks, Recreation & Cultural Services Quarterly Report
2. Wireless Code Update (presentation and discussion)
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9.A.a
Items and Dates are subject to change
May 2023
May 10 1. Tree Code Update — Moderate/Major changes to improve existing
ECDC 23.10 (code analysis and discussion)
2. Recap of 2023 Washington State Legislative Session: Planning
Related Context
3. Comprehensive Plan Update (tentative)
May 24 1. Tree Code Update — Moderate/Major changes to improve existing
ECDC 23.10 (code analysis and discussion)
2. Wireless Code Public Hearing
June 2023
June 14 1. Public Hearing - Tree Code (Residential and Moderate/Major)
June 27 1. Planning Board update to City Council
June 28 1. TDB
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July 12
July 26
1. Parks, Recreation & Cultural Services Quarterly Report
=:X
August 2023
Aug 9 1. TBD
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Items and Dates are subject
August 23 NO MEETING —SUMMER BREAK
For 1. Tree code update
Consideration 2 Comprehensive Plan work
in 2023
3. Critical Aquifer Recharge code update
4. Wireless code update
5. CIP/CFP
6. MF Design Standards
Future
Consideration 1. Housing Policy Implementation
2. Neighborhood Center Plans (5 Corners)
3. ADA Transition Plan (Parks)
4. Further Highway 99 Implementation, including:
a. Potential for "urban center" or transit -oriented design/development
strategies
b. Parking standards
5. UFMP — goal/gap analysis/update
Recurring 1. Election of Officers (Vt meeting in December)
Topics 2. Parks, Recreation & Cultural Services Department Updates —Typically first
meeting after previous quarter (1/11/23, 4/12, 7/12, 10/11)
3. Joint meeting with City Council
4. Planning and Development Department Activity Report
5. Annual Retreat (Q1)
6. OPMA Training
7. Breaks — no meetings on 2nd meeting date in August and December
9.A.a
o change
Q
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