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2023-02-02 Tree Board PacketE fl;lt� ° Meeting Agenda s Citizens' Tree Board BRACKETT ROOM 121 5T" AVE N, CITY HALL — 3RD FLOOR, EDMONDS, WA 98020 FEBRUARY 2, 2023, 6:00 PM MEETING INFORMATION Persons wishing to join this meeting virtually in lieu of in -person attendance for the purpose of providing audience comments can click on or paste the following Zoom meeting link into a web browser using a computer or smart phone: https://edmondswa-gov.zoom.us/I/82838461777?pwd=SGdQYiZUNuhNV3ZTSHdMdHNPT2xhdzO9 Webinar passcode:068009, or comment by phone: US: +12532158782,82838461777# Those commenting using a computer or smart phone are instructed to raise a virtual hand to be recognized. Persons wishing to provide audience comments by dial -up phone are instructed to press *9 to raise a hand. When prompted, press *6 to unmute. LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water. CALL TO ORDER/ROLL CALL APPROVAL OF MINUTES CHANGES TO AGENDA AUDIENCE COMMENTS - we respectfully request that guests limit comments to 5 minutes. UNFINISHED BUSINESS 1. Annual/Ongoing Events a. 2022 Tree Board presentation to City Council 2. Special Events/Protects a. 2023 Work Plan — notably Arbor Day celebration planning b. Tree code amendments - project update c. Street Tree Plan - project status NEW BUSINESS 1. Administrative a. Welcome new member Kevin Fagerstrom b. 2023 Tree Board budget TREE BOARD CHAIR, MEMBER COMMENTS ADJOURNMENT Next Tree Board meetings: March 2, Apr. 6, May 4, June 1, July 6, Aug. 3, Sept. 7, Oct. 5, Nov. 2, Dec. 7, 2023 CITY OF EDMONDS �, � TREE BOARD �•� Summary Minutes of Special Meeting January 5, 2023 CALL TO ORDER AND ROLL CALL Chair Cass called the January 5, 2023 Tree Board Special Meeting to order at 6:03 p.m. Board Members Present Janelle Cass, Chair Bill Phipps, Vice Chair Wendy Kliment Andy Lyon Crane Stavig Ross Dimmick (alternate) Board Members Absent Chris Eck (excused — unable to join remotely/City tech issues) Staff Present Tristan Sewell, Planner Brad Shipley, Senior Planner Others Present Jenna Nand, City Council Liaison LAND ACKNOWLEDGEMENT — ROLL CALL — INTRODUCTIONS The Land Acknowledgement was read. APPROVAL OF AGENDA The agenda was approved as amended. AUDIENCE COMMENTS There was no audience present. MINUTES: 1. Approval of the December 1, 2022 Tree Board Minutes Roll call did not reflect that Janelle Cass was an excused absence from the December 1, 2022 meeting. The December Tree Board minutes were approved as amended. NEW BUSINESS 1. Election of new co-chair/vice chair Janelle Cass was nominated and elected unanimously as Chair. Bill Phipps was nominated and elected unanimously as Vice Chair. 4 ED Inc. L890 UNFINISHED BUSINESS: 1. 2023 Work Plan • Continue brainstorming ideas for 2023 events/projects • Plan 2023 Arbor Day (required to meet Tree City USA standards) • Approve 2023 events/projects by consensus decision • Update/save annual Work Plan in FTP server Chair Cass had not accessed the Work Plan document already set up in the FTP server. Board Members discussed potential projects and events for a tentative calendar. o March — Make presentation to City Council (Contact: Chair Cass) - Ask Deb to coordinate with City Council. o April — Earth Day Tree Planting (Contact: Board Member Kliment) — Tree Board helps with check in, safety, and handing out snacks. o July - Edmonds in Bloom (Contact: Board Member Kliment) o August - Tree Walk at City Park (Contact: Vice Chair Phipps/Board Member Stavig) — Contact Arthur Lee Jacobson or Bess Bronstein. o October — Arbor Day — Critical areas education; tree giveaway/raffle. Can the Tree Board have access to the Parks' greenhouse? Councilmember Nand will ask Director Feser. o TBD — Public education on tree removals related to critical areas — Vice Chair Phipps suggested this could possibly be in conjunction with the consultant involved with the tree code outreach efforts. Planner Tristan Sewell reviewed the different critical areas (slopes, streams, wetlands, seismic risk, zoning, etc.). Vice Chair Phipps suggested neighborhood meetings. Chair Cass wondered how much of Edmonds is considered critical areas. Planner Sewell showed the online critical area map on the City website. There was a discussion about how to get information out to the public. o "Special Tree" designation (Contact: Board Member Lyons/Vice Chair Phipps). There was a discussion about the differences between "specimen trees" and "heritage trees" and which trees could be designated. Some ideas include installing tree plaques on downtown public trees. If private property trees were designated, some property owners may not find the designation advantageous. Board Member Lyon suggested making it an informal volunteer program that people could opt out of. Councilmember Nand did not think it could become burdensome or legally binding to the property owners if there is nothing that links that designation to the code. There was a suggestion to start in 2023 with public trees and then tie the designated trees to an event like a walk. Motion made by Board Member Lyons, seconded by Chair Cass, to approve up to $500 toward plaques for this project in 2023 (assuming that the 2023 budget will be the same as last year/approximately $2,000). Motion passed unanimously. o Sierra Park Tree Identification Signs (Contact: Board Member Lyons) — Board Member Lyons gave an update and reported that it is currently underway. Vice Chair Phipps recommended being in touch with Parks Director Feser about this project. Chair Cass recommended he also talk get in touch with former Bill Grant about this. Board Member Lyon explained he was contacted by Director Feser, who said she was interested in resuming the project since Mr. Grant resigned. 2. Administrative • Member position # 1 vacancy — This is pending councilmember action. Councilmember Nand suggested asking Council President Tibbott for an update. • Consider City Council meeting dates for annual Tree Board presentation — The Tree Board's goal is to do this in the March timeframe. TREE BOARD MEMBER IDEAS AND COMMENTS Vice Chair Phipps asked for a discussion about a city street tree plan. There was discussion about the importance of clarifying and addressing this. Councilmember Nand said she would be in favor of the Tree Board advocating for street trees in the budget. She suggested potential approaches the Board could take to advocate for this with regard to beautification, ecological benefit, social equity, and benefits to small businesses between the Edmonds bowl business district and the other business districts. There was support for drafting a letter encouraging the City Council to budget for street trees and to share this at the Council presentation. Board Member Dimmick expressed concern about advocating for a street tree initiative unless it is part of a larger plan like Highway 99 where they really do need trees and can start from scratch so there is not interference with hardscaping and other infrastructure. Councilmember Nand acknowledged the concerns but noted that if there is a public will to have trees in certain areas, and the potential issues can be addressed, it should be pursued. Board Member Stavig also asked for an updated list of approved street trees. There was consensus to add this to the agenda for the next meeting along with potentially drafting of a letter to City Council. Councilmember Nand suggested coordinating efforts with Director McLaughlin and Director Feser. ADJOURNMENT The meeting was adjourned at 8:00 p.m. Next meeting: February 2, 2023 Tree Board 2022 Work Plan Revised May 27, 2022 Ongoing Annual Events Event Date Description TB Lead Cost Concurrent restoration projects @ 4 park locations. 2 TB members host each ✓ Earth Day Celebration* April 23 sign -in table at Yost/Pine Ridge parks. Provide snacks, water, TB info materials. Suzanne? $75 snacks 9:30-1pm Parks Contact: Tenn Leach Deb: Native Plant ID table at Pine Ridge Park Annual Presentation to City Create PPT and give presentation. Check PPTs in file server for examples. Ross Ross: Historian, Council (required)* June 21 will help as historian for 2021 activities. Janelle: N/A Deb: packet submittal (deadline shoot for May 23-27) Presenter Make tree ID signs per Tia 5/13. Do TB members work at garden locations? Wendy: other tasks? Edmonds in Bloom Garden Tour July 17 What other tasks are involved? Bill P: TB 7 EIB Chair/Contact: - ' supplies? Does TB need to submit an application for a table/space? What are costs for larger trees/tree gators at Sky Nursery? Bill P. to $200 Edmonds Farmers' Market Fall/Summer Pot up approx. 75-100 4 Douglas fir saplings. Work at a booth to provide secure booth, approved: Apr 16-Oct 29 (except 4/30) Avail. Date? educational materials, give away sapling trees, raffle off larger tree(s). Left- check at Sky soil, 4 „ Arbor Day? over trees donate to Parks? (SJ says to see Diane B re: table set-up). for tree pots, trees. tact: FM Coordinator or i availability Arbor Day Event & Student art project? Tree planting or restoration event? Give away AD swag? Deb to Proclamation (required)* Fall Brewery label? Tree/seedling give-away? check re: 7 Note: celebrating Arbor Day is ? Parks Contact: Angie FeserAngie. Feser@edmondswa.gov, if event is held in a 2022 plans? required to maintain Tree City USA park Andy? Proposed Events/New Projects Date Description TB Lead Anticipated Partners/Contact Cost Interpretive Sign Replacement, Site restoration. Plant site -specific trees/understory and replace interpretive Restoration & Tree Planting at 7 signs at Sierra Park. Bill P, Bill G will get some photos, draft proposal to the Bill G, Bill P ? Sierra Park Lion's Club. (UFMP Goal 4A) Proposed Events/New Projects Date Description T13 Lead Anticipated Partners/Contact Cost Arbor Day? Parks contact: Rich Lindsay Rich. Lindsay@edmondswa.gov for background info, Angie FeserAngie.Feser@edmondswa.gov Lion's Club contact: - Retreat Date: ? (special meeting). Discuss project scope. Retreat agenda Tree Code Update Project* 2-3rd q includes background info, Schedule joint meetings with Planning Board (2). (UFMP Goal 1A, Stage 2) 2022? Staff confirming Council direction, presenting preliminary scope ^"'r�p� 26 May All 0 �4?June 7t". Contact: Deb deb.powers@edmondswo.gov Tree Walk Event in City Park Summer? Informative walking tour featuring tree factoids, history, etc. featuring Wendy, Bill Arbor Day? Fall? significant public trees. Invite dignitaries. Location City Park? G./P. ? (UFMP Goal 4A) Parks Contact for background: Angie Feser, Rich Lindsay (see above) Andy? Field Trip for all TB members ? Just for the fun of it. Public Education Anti -topping campaign or other tree messaging such as Trees Are the Answer! (UFMP Goals 1Ei, 4A-C) ? Trees are Good! Healthy Trees/Healthy Lives, etc. Create a Tree Owner's Manual Handbook (see DNR example). Tree giveaways or vouchers See Lynnwood/Kirkland models for City -run voucher programs (adapt to TB -run (UFMP Goal 3A) 7 program). Organize one-time tree giveaway event aimed for planting street trees, in parks or for planting on private property. Recognize superior tree care or - Develop acertification/awards program for property owners/developers. preservation (UFMP Goal 3C) Maintain TCUSA Status, By Nov Over and above TCUSA requirements. Need 10 points to receive Growth Award. Project- Project - Earn Growth Awards* 23, 2022 Contact: Deb specific specific Establish a volunteer program that designates Heritage Trees in Edmonds. Heritage Tree Program Develop nomination process, tree criteria, selection committee. (UFMP Goal 1D) - Ceremony/signage for awarded trees? Consider GIS mapping/shown on website for greater OF education/advocacy. Contact: Deb? Lead/facilitate volunteer public Could be one-time or ongoing annual event. Could be related to increasing tree tree planting and/or care class Spring or age/species diversity. Participate in/initiate tree planting and tree care activities (UFMP 2G, 21) fall (UFMP Goal 413ii). Contact: Parks or Public Works? Proposed Events/New Projects Date Description TB Lead Anticipated Partners/Contact Cost Administrative Projects Description Shared file storage for n/a WingFTP (edmsvr-ftp) at Account: —, PW:MMM�� n/a 0 documents, photos, etc. Contact: Deb Develop a guide consistent with all City boards/commissions. Includes member Tree Board Handbook 3rd Q orientation, board history, mission, guiding principles/policies, major 7 programs/initiatives, budget info, staff directory, etc. Contact: Deb Revise content, imagery and graphics for greater advocacy and outreach (within City web content standards). F'*mina*^ Tree R-eard Meeting page Consider new Webpage update n/a messaging instead of "Right Tree." Research other city's TB webpages. See Andy? 0 Kirkland "Trees" website. Contact: Deb Red text — not discussed at 2022 TB meetings Tree Board Work Plan TEMPLATE Revision date Ongoing Annual Events Event Description TB Lead Cost Date Concurrent restoration projects @ various parks. TB members host sign -in Earth Day Celebration* tables and provide snacks, water, TB info materials. Parks Contact: Angie Feser/lenn Leach Annual Presentation to City Create PPT and give presentation. Check PPTs in file server for examples. What Council (required)* is Council packet submittal deadline? N/A Contact: Deb Assemble tree ID signs? Do TB members work at garden locations? What other Edmonds in Bloom Garden Tour tasks are involved? Contact: ElB Does TB need to submit an application for a table/space? What are other costs? Table at Edmonds Farmers' Who will work at a booth? Does TB need to prep educational materials? Market Contact: EFM Coordinator or Arbor Day Event & Proclamation Tree planting or restoration event? Student art project? Free or raffle Arbor Day (required)* swag? Brewery label? Tree/seedling give-away? Note: celebrating Arbor Day is Parks Contact: Angie FeserAngie. Feser@edmondswa.gov, if event is held in a required to maintain Tree City USA park Proposed Events/New Projects Date Description Partners/Contact TB Lead Anticipated Cost Sign Replacement, Restoration Site restoration. Plant site -specific trees/understory and replace interpretive & Tree Planting at Sierra Park signs at Sierra Park. (UFMP Goal 4A) Parks contact: Angie FeserAngie.Feser@edmondswa.gov Arbor Day Event? Lion's Club contact: - Tree Code Update Project* 2022- Tree Board provides a written recommendation to City Council. N/A N/A (UFMP Goal 1A, Stage 2) 2023 Contact: Deb deb.powers@edmondswa.gov *Specifically listed under Tree Board Powers and Duties per Title 10.95.030 ECDC Tree Board Work Plan TEMPLATE Revision date Proposed Events/New Projects Date Description TB Lead Anticipated Partners/Contact Cost Public Tree Walking Tour Summer? Informative tour featuring tree factoids, history, etc. featuring significant public Arbor Day Event? Fall? trees. Location: City Park? (UFMP Goal 4A) Parks Contact: Angie Feser Field Trip for all TB members Just for the fun of it. Public Education Anti -topping campaign or other positive tree messaging such as Trees Are the (UFMP Goals 1Ei, 4A-C) Answer! Trees are Good! Healthy Trees/Healthy Lives, etc. Create a Tree Owner's Manual Handbook (see DNR example). Tree giveaway or voucher See Lynnwood/Kirkland examples of City -run voucher programs, adapt to TB - program run program. Organize one-time tree giveaway event for planting street trees (UFMP Goal 3A) or trees on private property. Recognize superior tree care or Develop acertification/awards program for property owners/developers. preservation Contact? (UFMP Goal 3C) Maintain TCUSA Status, Annually Over and above TCUSA requirements. Need 10 points to receive Growth Award. Earn Growth Awards* by Dec 1st Contact: Deb Establish a volunteer program that designates Heritage Trees in Edmonds. Develop nomination process, tree criteria, selection committee. Create Heritage Tree Program signage/plaque for designated trees? Schedule celebration, invite dignitaries. (UFMP Goal 1D) Consider GIS mapping on City website for greater OF education/advocacy. Contact: Deb? Lead/facilitate volunteer public Could be one-time or ongoing annual event. Could be related to increasing tree tree planting and/or care class Spring or age/species diversity. Participate in/initiate tree planting and tree care activities Arbor Day event? fall? (UFMP Goal 4Bii). (UFMP 2G, 21) Contact: Parks or Public Works? Red text — not discussed at 2022 Tree Board meetings *Specifically listed under Tree Board Powers and Duties per Title 10.95.030 ECDC Tree Board Work Plan TEMPLATE Revision date Administrative Projects Description Shared file storage for WingFTP (edmsvr-ftp) at Wing FTP Server - Web Client (edmonds.wa.us) documents, photos, etc. N/A Account: treeboard, PW: 3dmondsTrees! N/A N/A Contact: Deb Develop a guide consistent with all City boards/commissions. Includes new Tree Board Handbook N/A member orientation, board history, mission, guiding principles/policies, primary N/A responsibilities, budget info, staff role, etc. Contact: Deb Revise content, imagery and graphics for greater advocacy and outreach (within Webpage update City web content standards). Consider new messaging instead of "Right Tree." N/A Research other city's TB webpages. See Kirkland "Trees" website. Contact: Deb Red text — not discussed at 2022 TB meetings *Specifically listed under Tree Board Powers and Duties per Title 10.95.030 ECDC