2023-01-10 City Council PSPHSP Packet1.
Op E D
o Agenda
Edmonds City Council
BLIC SAFETY -PLANNING -HUMAN SERVICES -PERSONNEL
CITY COUNCIL CONFERENCE ROOM
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JANUARY 10, 2023, 4:30 PM
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COMMITTEE MEMBERS: SUSAN PAINE (CHAIR), JENNA NAND, COUNCIL PRESIDENT (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Snohomish County Agreement to Relinquish Real Property Interest (10 min)
2. Code Updates to Change Meeting Location of Planning Board, Historic Preservation Board, Tree
Board, and ADB (10 min)
3. Library Emergency Repair and Renovation (20 min)
4. Engineering Division Senior Permit Coordinator Job Description (10 min)
5. Employment Agreement - Executive Assistant to City Council (10 min)
ADJOURN
Edmonds City Council Agenda
January 10, 2023
Page 1
2.1
City Council Agenda Item
Meeting Date: 01/10/2023
Snohomish County Agreement to Relinquish Real Property Interest
Staff Lead: Todd Tatum
Department: Community Services
Preparer: Todd Tatum
Background/History
On September 27, 1990, Snohomish County, along with the County's cities and towns, including the City
of Edmonds, entered into an interlocal agreement (the "1990 ILA") to provide for the acquisition of a
facility for the Snohomish Health District (the "District") known as the Rucker Building, located at 3020
Rucker Avenue in Everett. The District purchased the Rucker Building for $5,150,000 in October 1990.
The City of Edmonds contributed a total of $160,071 in a series of six payments from 1990 through
1995. The District's then -Deputy Director Rick Mockler indicated to the 1990 ILA members that they
would each own an interest in the Rucker Building. In 1995, the District paid off the acquisition loan in
full, at which time the 1990 ILA expired, leaving unclear whether any property interest continued to
accrue to the parties. At that time, the District assumed all financial responsibility for Rucker Building
utilities, ongoing operations and maintenance, and capital improvements.
In 2017, the District's Board of Health approved a Resolution indicating its intent to surplus and sell the
Rucker Building, as well as encouraging the County and the cities and towns that were party to the
original 1990 ILA to relinquish any potential ownership and/or financial interest in the property. In April
2017, at the request of the District, the City Council approved the execution of an Interlocal Agreement,
including a Quit Claim Deed, to relinquish and convey to the District any potential financial or property
interest the City had in the Rucker Building. Snohomish County Property Tax records indicate that the
Health District is the sole owner of the Rucker Building and that the City executed a Quit Claim Deed in
2017. The District, however, was unable or chose not to sell the Rucker Building at that time.
In May 2022, the Snohomish Health District voted unanimously to support Snohomish County's
withdrawal from the District and transition health services into a County health department, which will
be created as of January 1, 2023. As a result, the Rucker Building will become part of Snohomish
County's real property inventory and future responsibility. The County has requested that the City
undertake a similar transfer of property rights for the Rucker Building to the County at this time, in the
form of an Agreement to Relinquish Real Property Interest and related Quit Claim Deed.
Staff Recommendation
Approval of Mayor's signature on the Agreement to Relinquish Real Property Interest.
Narrative
Attached are copies of the City Council Agenda Item from April 2017 in which the City Council
considered the Interlocal Agreement with the Snohomish Health District regarding the sale of the Rucker
Packet Pg. 2
2.1
Building. Also attached is a copy of the Charter of the Snohomish Health District which provides, at
Article VIII, Section 2 ("Sale of Property'), subsection (b), a mechanism for the transfer of participating
member municipalities' ownership interests in real property to the County in the event the County
assumes sole responsibility for public health governance, as it will do as of January 1, 2023. The events
relating to the transfer of property interest in the Rucker Building outlined in the attached documents,
including Snohomish County records, indicate that the City previously relinquished any interest it may
have had in the Rucker Building to the Snohomish Health District. A similar relinquishment of rights in
that property to the new Snohomish County health department is in alignment with the District Charter
and the City's previous actions.
Attachments:
Cover letter to agreement - Edmonds
Snohomish County Health District Charter
Snohomish County Property Account Summary 3020 Rucker Avenue, Everett
April 2017 Rucker Building Agenda Item 4.18.2017
REVISED Edmonds Agreement to Relinquish Real Property Interest (redlined) 12.22.2022
Packet Pg. 3
2.1.a
44401
Snohomish County
Dave Somers
County Executive
3000 Rockefeller Ave., M/S 407
Everett, WA 98201-4046
(425) 388-3460
www.snoco.org
September 22, 2022
Mike Nelson, Mayor
City of Edmonds
121 Fifth Ave N, Edmonds WA 98020
Edmonds, WA 98020
Email: michael.nelson@edmondswa.gov
ESTABLISHMENT OF COUNTY HEALTH DEPARTMENT AND TRANSFER OF ASSETS FROM HEALTH DISTRICT
Dear Mayor Nelson,
On May 31, 2022, the Snohomish Health District voted unanimously to support the County's withdrawal from
the District and transition health services for the community into a County health department. On June 8, 2022,
the County Council approved Motion 22-248 authorizing the County's withdrawal from the Snohomish Health
District and creation of a unified County health department on January 1, 2023.
The County has set up multiple working groups to ensure the most seamless transition of health district staff,
technology, and financial assets and liabilities. In connection with the transition of health services from the
District to the County, the real property and fleet assets of the District will be transferred to the County.
Concerning real property, the District's building on 3020 Rucker Avenue in Everett will become part of the
County's real property inventory and future responsibility. You may recall signing a quit claim deed in 2018 for a
similar transfer of ownership for this building. A similar process is required for this transfer. A transfer
agreement and quit claim deed for this purpose are attached for your review. Please sign the agreement, sign
and notarize the deed, and return to Lacey Harper (at the address above) by November 30, 2022 to ensure we
can complete the transition.
If you have any questions or concerns at any time, please feel free to reach out to either one of us at any time
Sincerely,
Dave Somers
Snohomish County Executive
Enclosure
Packet Pg. 4
2.1.a
cc: Lacey Harper, Executive Director
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2.1.b
CHARTER
OF THE
SNOHOMISH HEALTH DISTRICT
Created January 1, 1959
Last Amended December 13, 2016
Prepared by
Snohomish Health District
Administration Offices
3020 Rucker Avenue
Everett, Washington 98201
Packet Pg. 6
2.1.b
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
ARTICLE I —INTRODUCTION
The name of the organization is the Snohomish Health District and the same was
originally established by resolution of Snohomish County Board of County Com-
missioners on November 24,1958, with an effective date of January 1,1959. The
organization is governed by the Snohomish Health District's Board of Health and
its territorial jurisdiction is determined pursuant to the territories of its members,
which consist of the County of Snohomish and all cities and towns within
Snohomish County.
This Charter provides the basic framework under which the Board of Directors of
the Snohomish Health District shall govern this independent municipal corpora-
tion, with all provisions being subject to then applicable law.
ARTICLE II —PURPOSE
The purpose of this organization shall be to supervise the maintenance of health
and sanitary measures for the protection of public health; to provide for control
and prevention of dangerous, contagious and infectious disease; provide for the
prevention; control, and abatement of nuisances detrimental to public health; to
enact such local rules and regulations as are necessary in order to preserve, pro-
mote and improve the public health and provide for the enforcement thereof; to
enforce the public health statutes of the state and rules promulgated by the State
Board of Health, and such other agencies which involve public health; to provide
information and education to the public relative to matters pertaining to the
preservation of life and health; to facilitate the coordination and interaction of citi-
zens and agencies interested in public health within its jurisdiction; and to carry
out such mandated services/activities as otherwise delegated by state law.
ARTICLE III —MEMBERSHIP
1. Board Membership. The Board of Health shall be composed of a total of 15
members, with 3 members geographically from each of the 5 Snohomish Coun-
ty Council Districts.
(a) One Snohomish County Council member shall represent each of the 5
County Council Districts.
(b) The largest city within each of the 5 County Council Districts, as deter-
mined by the most recent official population numbers from the State of
Washington, shall select one Board of Health representative from the city's
council.
Charter December 13, 2016 1
Packet Pg. 7
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE III —CONTINUED
(c) The cities and towns within each of the 5 County Council Districts, other
than the largest city, shall collectively select one Board of Health repre-
sentative from among their elected mayors and Council members.
2. When any city has residents within more than one County Council District,
that city shall be considered to belong to the Council District wherein the ma-
jority of the city's population resides.
3. Selection Procedure for City/Town Representatives/Certification
(a) The largest city within each County Council District shall appoint a Board
of Health representative in accordance with each city's procedure for mak-
ing such appointments. The representative appointed shall be certified an-
nually by the mayor or city manager as properly appointed in a letter to
the Health District.
(b) Cities and towns other than the largest within each County Council Dis-
trict jointly shall select a single representative by a method of their choos-
ing. This representative shall be jointly certified annually by the mayors or
city managers as properly appointed in a letter to the Health District.
(c) Certification of representatives must occur before representatives can as-
sume their seat on the Board of Health.
4. Terms of Office
(a) The term of office for Snohomish County Council members shall be that of
each member's term of office on the County Council.
(b) No specific term of office shall be established for representatives of any
city or group of cities or towns. Such representatives to the Board of
Health shall serve pursuant to appointments made by their respective cit-
ies, and annual certification by the respective mayor(s) or city manager(s).
(c) Membership on the Board of Health of an individual shall continue until
the date on which the successor to the seat has been appointed or has as-
sumed elected office and, in the case of representatives from cities and
towns, certification as described in 3. above has been received by the
Health District; PROVIDED, that should a member no longer hold the
public office which qualifies such person for membership, or should a
member resign from the Board of Health, membership ceases with the ef-
fective date of leaving office or resignation.
Charter
December 13, 2016
2
Packet Pg. 8
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE III —CONTINUED
(d) Execution of an Oath of Office is required of each member of the Board of
Health at the beginning of the term of office.
ARTICLE IV —LEGISLATIVE POWERS, DUTIES AND FUNCTIONS
The Snohomish Health District and its Board shall have such powers and duties as
prescribed by the laws of the State of Washington, pursuant to Chapter 70.05
RCW, Chapter 70.46 RCW, presently and as hereinafter amended, together with
such other statutory mandates as may subsequently be enacted by the State of
Washington and delegated to the Snohomish Health District. Further, the
Snohomish Health District shall have the right to promulgate rules, regulations
and procedures necessary to carry out such powers, duties and functions.
ARTICLE V—OFFICERS AND DUTIES
1. Chair
(a) The Board shall elect a Chair from its membership in January of each
year. The Chair shall serve for a period of one (1) year. In the event
of vacancy occurring, the Vice Chair shall fill the unexpired term of
office.
(b) The Chair shall preside at the meetings of the District Board of
Health, and shall perform such other duties as custom and parlia-
mentary procedure require.
2. Vice Chair
(a) There shall be elected from the members of the Board a Vice Chair in
January of each year. The Vice Chair shall serve for a period of one
(1) year. In the event of a vacancy occurring, a new Vice Chair shall
be elected from the same group to fill the unexpired term of office.
(b) The Vice Chair shall perform the duties of the Chair in the event of
the Chair's absence or inability to perform.
3. Health Officer
(a) The Board shall appoint a Health Officer who shall be a qualified
physician, experienced and trained in public health administration,
Charter
December 13, 2016
3
Packet Pg. 9
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE V-CONTINUED
and who shall meet all the minimum requirements for such Health
Officer pursuant to Chapter 70.05 RCW presently and as hereinafter
amended. The Health Officer shall be appointed by the Board and
shall serve under the direction of the administrative officer described
in V(4) below. The Health Officer's compensation shall be fixed an-
nually. The Health Officer may be an employee of Snohomish Health
District and employed pursuant to an employment agreement or
may serve under the terms of an agreement for services.
(b) The Health Officer shall be responsible for the performance or dele-
gation of such duties as prescribed for the local health officer pursu-
ant to Chapter 70.05 RCW, as well as perform or delegate such duties
designated by and under the functions of the Board and shall be re-
sponsible to the Board for the action of the Health Officer.
4. Administrative Officer
(a) Pursuant to RCW 70.05.040 and RCW 70.05.045 the Board shall ap-
point an administrative officer who shall act as Executive Secretary
and administrative officer for the Board and shall be responsible for
administration of the operations of the Board, including such other
administrative duties required by the Board or established by resolu-
tion or adopted in a written job description, except for duties as-
signed to the Health Officer as enumerated in RCW 70.05.050 and
other applicable state law.
5. Attorney
The Board may appoint an attorney whose duties shall be to advise and to
assist in all legal matters.
ARTICLE VI -SESSIONS
Section 1-Meetings
(a) The Board shall meet at least monthly at such times and places as may be
determined.
Charter
December 13, 2016
4
Packet Pg. 10
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
(b) There shall be held annually a meeting in January of each year designated
as the annual meeting at which the Board shall elect officers for the ensu-
ing year.
(c) Special Meetings: A special meeting may be called at the discretion of the
Chair, or on written request of three -fourths (3/4) of the members, provid-
ed that written notice is given each member at least two (2) days prior to
the proposed meeting concerning the time, place and object of the meeting.
At a special meeting, no business may be transacted except that specified
in the call.
Section 2-Quorum
(a) Eight members of the Board shall constitute a quorum for the dispatch of
business.
Section 3-Rules of Order
(a) The chair of the Board shall have the discretion to establish reasonable
rules and procedures of conduct in order that meetings may be conducted
in a fair and orderly manner and, at the same time, conducted in an effi-
cient and effective manner to carry out the duties and responsibilities of
the Board. In the event that the chair establishes rules of conduct or par-
liamentary procedures which are subject to a challenge by a Board member
which cannot be resolved by mutual consent, then the challenge to the rule
of conduct or procedure may be put to a vote in favor or against the same
and, if the majority vote is against the same, then the rule of proce-
dure/parliamentary procedure to be utilized by the chair shall be gov-
erned by the particular parliamentary rule and procedure as contained in
Roberts Rules of Order relative to the same.
Section 4-Committees
(a) There shall be established, as a minimum, an Executive Committee, a Pub-
lic Health Program Policy Committee and an Administration Committee.
The Chair shall have discretion to determine appointments to such com-
mittees and specific directives thereto. The basic responsibilities of such
committees shall be established periodically by the Board. At the pleasure
of the Chair, additional committees may be established for the sake of con-
duct of business.
Charter
December 13, 2016
5
Packet Pg. 11
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE VII—EXPENSES
Board members shall not be compensated for their service as directors. However,
it is recognized that Board members should be reimbursed for their expenses of
attendance at Board -designated meetings; and, further, it is recognized that the
Board of Health is composed of individuals who reside throughout the jurisdic-
tion of the Snohomish Health District and have unique circumstances relative to
such expenses. Furthermore, there is an administrative cost in processing individ-
ual and distinct vouchers for expense reimbursement. Therefore, Board members
shall be reimbursed a flat fee designated as a reimbursement for travel, meal and
incidental expenses, not as compensation, but as a uniform reimbursement pursu-
ant to the basic voucher system established by the Executive Secretary to be paid
from the appropriate fund. Such flat fee shall be established by Board action.
ARTICLE VIII—HEALTH DISTRICT FACILITIES
1. Acquisition and Maintenance of Property for Public Health Purposes
(a) Member municipalities that comprise the District who desire to acquire re-
al property interests and assets to conduct the affairs of the District, shall
enter into interlocal agreement for that purpose, for defining the method of
financing the acquisition, and for setting forth a formula or other method
of determining the proportionate ownership shares of the participating
member municipalities, hereinafter referred to as "Purchase Agreement."
(b) The Purchase Agreement also shall provide for the use of any rental in-
come, provided, that no rental income shall be used for general Health Dis-
trict program costs until all acquisition, operating, maintenance, repair and
replacement costs have been satisfied for that fiscal year. Rental income
that exceeds any such costs in any fiscal year shall not be included in the
District budget until the Board approves a plan for the use of such reve-
nues.
(c) Acquisitions hereunder shall be used for the delivery of public health ser-
vices and also may be used for tenancies that provide some rental income
for the District.
(d) Interests in real property acquired hereunder shall become Health District
assets and shall be owned by member municipalities as undivided tenants
in common according to the terms of the Purchase Agreement.
(e) Ownership interests shall remain undivided until either of the following
occur:
Charter
December 13, 2016
6
Packet Pg. 12
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE VIII—CONTINUED
(1) The Board finds that the asset no longer is used for the delivery of any
public health services, or
(2) Snohomish County assumes sole responsibility for public health gov-
ernance as provided by law.
(f) When all payments have been made under terms of the Purchase Agree-
ment, the District shall calculate the proportionate ownership interests of
the member municipalities as a percentage of the sum of all payments di-
vided by the total paid by all participating member municipalities. Such
percentages shall apply to sales set forth in Section 2.
2. Sale of Property
(a) When a real property interest or asset ceases to be used for the delivery of
any public health services, the property shall be appraised and sold. The
percentage of ownership of the respective participating municipalities
shall be calculated according to the terms of the Purchase Agreement, and
sale proceeds shall be distributed accordingly.
(b) At any such time that Snohomish County decides to assume sole re-
sponsibility for public health governance as provided by law, the other
participating municipalities' ownership interests shall be transferred to the
County and the County shall pay to the other participating member mu-
nicipalities according to the following steps before any dissolution action
by the County.
(1) The property shall be appraised by a qualified appraiser approved by
the Board.
(2) The ownership interests of the respective participating municipalities
shall be calculated according to the terms of the Purchase Agreement
which shall be expressed as a percentage of the sum of all payments
made by a participating municipality divided by the total paid by all
participating municipalities to acquire exclusive title to the asset.
(3) The County shall pay a sum equal to the respective participating mu-
nicipalities' ownership interests for any down payment and cash con-
tributions (principal and interest) within five years from the date the
County determined to assume sole governance responsibility, unless
otherwise agreed by the Board.
Charter
December 13, 2016
7
Packet Pg. 13
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
2.1.b
ARTICLE VIII—CONTINUED
(4) The County shall pay a sum equal to the respective participating mu-
nicipalities' ownership interests for any appreciated equity within ten
years after payments are made under Subsection (3) above, unless oth-
erwise agreed by the Board.
(5) Any member municipality who is not a party to the Purchase Agree-
ment but who contributes according to the terms thereof shall be paid
by the County only for funds actually paid within ten years from the
date the County determined to assume sole governance responsibility,
unless otherwise agreed between the County and such member mu-
nicipality.
(6) The rate of interest, if any, on unpaid balances shall be determined by
agreement between the County and other members of the Board.
Charter
December 13, 2016
8
Packet Pg. 14
CHARTER OF THE SNOHOMISH HEALTH DISTRICT
ARTICLE IX —AMENDMENTS
Any provision of the Charter subject to being not contrary to law may be amended
at a regular meeting of the Board of Directors when a quorum is present. Howev-
er, at least ten (10) days written advance special notice of any proposed amend-
ment to the Charter shall be tendered to all members of the Board of Health before
the same may be the subject matter of action by the Board of Health.
Upon the amendment of any portion of the Charter of the Snohomish Health Dis-
trict, the same will be reproduced with such amendment and shall be considered
to be the current Charter of the Board of Health. The Executive Secretary shall be
responsible for maintaining a master file of the Charter of the Snohomish Health
District, including all documentation relating to historical amendments thereto.
ARTICLE I —AMENDED: ARTICLE VI —AMENDED:
[1] November 14, 1995 [1] August 14, 1990
[2] June 11, 1991
[3] November 14, 1995
[4] June 10, 1997
[5] December 9, 1997
ARTICLE II —AMENDED: ARTICLE VII—AMENDED:
[1] November 14, 1995 [1] November 14, 1995
ARTICLE III —AMENDED: ARTICLE VIII—AMENDED:
[1] November 7, 1966 [1] August 8, 1995
[2] May 13, 1980
[3] December 11, 1990/June 9, 1992
[4] June 11, 1991
[5] September 13, 1994
[6] November 14, 1995
[7] August 12, 1997
ARTICLE IV —AMENDED: ARTICLE IX —AMENDED:
[1] November 14, 1995 [1] June 11, 1991
[2] November 14, 1995
ARTICLE V—AMENDED:
[1] June 11, 1991
[2] November 14, 1995
[3] December 13, 2016
Charter
December 13, 2016
9
Packet Pg. 15
12/2/22, 2:05 PM
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Property Account Summary
12/2/2022
Parcel Number 100437572002200 jProperty Address 13020 RUCKER AVE, EVERETT, WA 98201-3900
General Information
Section 30 Township 29 Range 5 Quarter NE EVERETT DIV H PLAT OF BLK
720 D-00 - LOTS 22-23-24-25-26-27-28-29 BLK 720 TGW TH PTN LOT 21
BLK 720 SD PLAT DAF BEG NW COR SD LOT 21 TH S00*00 07E
ALGWLY LN THOF 0.37FT TH S89*47 16E 91.39FT TO N LN SD LOT 21
Property Description
TH N89*58 55W ALG SD N LN 91.38FT TO POB EXC TH PTN LOT 22 BLK
720 SD PLAT DAF BEG SE COR SD LOT 22 TH N00*00 OOW ALG ELY LN
THOF 0.11FT THS89*47 16W 28.50FT TO S LN SD LOT 22 TH S89*58 55E
ALG SD LN 28.50FT TO TPB PER BDY LN AGRMNT REC AFN
201811070134 & SURV REC AFN 201811075001
Property Category
Land and Improvements
Status
Active, Locally Assessed
Tax Code Area
00010
I Property Characteristics I
Use Code
659 Other Professional Services NEC
Unit of Measure
Acre(s)
Size (gross)
0.55
Related Properties
No Related Properties Found
Parties
Role
Percent
Name
Address
Taxpayer
100
SNOHOMISH HEALTH
3020 RUCKER AVE, EVERETT, WA
DISTRICT
98201 United States
Owner
100
SNOHOMISH HEALTH
3020 RUCKER AVE, EVERETT, WA
DISTRIST
98201 United States
Property Values
Value Type
Tax Year
2022
Tax Year
2021
Tax Year
2020
Tax Year
2019
Tax Year
2018
Taxable Value Regular
Exemption Amount Regular
$10,300,000
$9,986,500
$9,986,500
$10,183,500
$9,618,600
Market Total
$10,300,000
$9,986,500
$9,986,500
$10,183,500
$9,618,600
Assessed Value
$10,300,000
$9,986,500
$9,986,500
$10,183,500
$9,618,600
Market Land
$691,000
$686,000
$676,000
$873,000
$773,600
Market Improvement
$9,609,000
$9,300,500
$9,310,500
$9,310,500
$8,845,000
Personal Property
" I Packet Pg. 16
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07/13/2017
03/29/2018
Property Assigned To
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13:48:00
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07/13/2017
03/22/2018
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15:38:00
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07/11/2017
03/29/2018
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Property Assigned to Transfer/Sale. Filing No.: 1161912, Quit Claim
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13:47:00
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03/29/2018
Property Assigned To
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13:47:00
Transfer/Sale
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07/10/2017
03/29/2018
Property Assigned To
Property Assigned to Transfer/Sale. Filing No.: 1161915, Quit Claim
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13:47:00
Transfer/Sale
Deed by sasset
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07/10/2017
03/22/2018
Excise Processed
Property Transfer Filing No.: 1161915, Quit Claim Deed 07/10/2017 by
Q
15:33:00
strpgp
07/10/2017
03/22/2018
Excise Processed
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13:10:00
strpgp
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07/06/2017
03/29/2018
Property Assigned To
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y
13:46:00
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No Available Tax Charges Information for this Property at the Moment.
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isJ/www.snoco.om/mmntax/(S(7nhkvwihjknunlf1dr..incdx71)/narralinfn asnx
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Property Maps
EVERETT
HEALTH
DISTRIST
SNOHOMISH
TOWN OF
$0.00
1161902
QC
M
HEALTH
No
INDEX
DISTRIST
CITY OF
SNOHOMISH
$0.001161907
QC
M
HEALTH
No
LYNNWOOD
DISTRIST
TOWN OF
SNOHOMISH
$0.001161925
QC
M
HEALTH
No
WOODWAY
DISTRIST
CITY OF MILL
SNOHOMISH
$0.00
1161910
QC
M
HEALTH
No
CREEK
DISTRIST
CITY OF
SNOHOMISH
$0.00
1161894
QC
M
HEALTH
No
EDMONDS
DISTRIST
CITY OF
SNOHOMISH
$0.001161888
QC
M
HEALTH
No
BOTHELL
DISTRIST
CITY OF
SNOHOMISH
$0.00
1161882
QC
M
HEALTH
No
ARLINGTON
DISTRIST
Neighborhood Code
ITownship
lRange
Isection
lQuarter JParcel
Map
5303000
129
105
130
INE
View parcel maps for this Township/Range/Section
Printable Version
Developed by Aumentum Technologies.
@2005-2020 All rights reserved.
Version 4.0.3.0
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hftps://www.snoco.org/proptax/(S(znbkvwilukounl fl dcjgcdxz))/parcel info. aspx
2.1.d
City Council Agenda Item
Meeting Date: 04/18/2017
Interlocal Agreement with Snohomish Health District regarding Sale of Rucker Building (15 min.)
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
On September 27, 1990 Snohomish County, along with the cities and towns, including the City of
Edmonds, entered into an interlocal agreement (the "1990 ILA") to provide for the acquisition of a
facility for the Snohomish Health District ("the District") known as the "Rucker Building." The District
purchased the Rucker Building for $5,150,000 in October 1990. The City of Edmonds contributed a total
of $160,071 in a series of six payments from 1990 through 1995. The District's then -Deputy Director
Rick Mockler indicated to the 1990 ILA members that they would each own an interest in the Rucker
Building.
In 1995 The District paid off the acquisition loan in full, at which time the 1990 ILA expired, leaving
unclear whether any continuing property interest continued to accrue to the parties. Indeed the District
is the sole entity listed on the current deed and title. Since that time the District has assumed all
financial responsibility for utilities, ongoing operations and maintenance, and capital improvements.
Last Fall the Board of Health and senior leadership began discussing the option to sell the Rucker
Building as part of its 2017 budget preparations. This lead to the Board of Health's unanimous approval
of Resolution 17-03 on January 10, 2017 indicating its intent to surplus and sell the Rucker Building, as
well as encouraging the County and the cities and towns that were party to the original 1990 ILA to
relinquish any potential ownership and/or financial interest in the property.
Please see attached a 10/18/16 memo from District Accounting Supervisor Dan LeFree to District Deputy
Director/Chief Operating Officer Pete Mayer, as well as 12/22/16 letter to Snohomish County and City
leaders from Board of Health Chair Brian Sullivan and District Deputy Director Peter Mayer.
Staff Recommendation
Forward to City Council Consent Agenda of 4/25/17 for approval of ILA and authorization for Mayor to
executelLA.
Narrative
At this time the Rucker Building is officially on the market and is listed by Kidder Mathews, retained by
the District. The Board of Health's real estate committee has indicated a preference to purchase a new
location for long-term financial viability (i.e., pay outright and not have ongoing annual lease or loan
payments). However, the ILA does include a provision to consider leasing a building, depending on
market conditions, timing, etc. The new facility sought by the District should consist of approximately
Packet Pg. 19
2.1.d
30,000 square feet and be located within the greater Everett vicinity, with parking and near major
transit lines.
If a new building is purchased, it is estimated that net residual proceeds would run from $2-4 million for
a capital fund intended to secure a more long-term financial stability to account for future physical plant
needs and/or program fund support. Selling the Building in the near term would also eliminate up $1-
1.5 million in expenditures earmarked in the 2017 budget for needed HVAC replacements.
If the District ends up leasing space, they will likely keep the majority of the sale proceeds in a
capital/reserve fund for lease and facility -related expenses, together with an eventual purchase in the
future.
More details of the District's intended sale of the Rucker Building and potential purchase and/or lease of
a new building can be found in the attached 4/5/17 letter from District Interim Administrator Jefferson
Ketchel.
At this time the District proposes that the original signatory jurisdictions to the 1990 ILA, including the
City of Edmonds, officially relinquish any potential financial interest in the Rucker Building, pursuant to
the proposed Interlocal Agreement, including a Quit Claim Deed, which relinquishes and conveys any
potential financial or property interest in the Rucker Building (attached).
Attachments:
ILA SHD-Edmonds _Rucker Bldg
SHD letter 4-5-17
SHD memo 10-18-16 & letter 12-22-16
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2.1.d
INTERLOCAL AGREEMENT
BETWEEN THE SNOHOMISH HEALTH DISTRICT
AND
THE CITY OF EDMONDS
RELINQUISHING OF POTENTIAL CLAIM OF OWNERSHIP OR FINANCIAL INTEREST IN THE
RUCKER BUILDING
This Interlocal Agreement is entered into pursuant to Chapter 39.34 RCW by and between the
SNOHOMISH HEALTH DISTRICT, a Washington Municipal Corporation (the Health District) and the City
of Edmonds, a municipal corporation of the State of Washington (the City) — collectively (the Parties), for
the purpose of relinquishing any potential claim of ownership or financial interest in the Rucker Building
located at 3020 Rucker Ave., Everett, Washington.
RECITALS
WHEREAS, This Agreement is made pursuant to the Interlocal Cooperation Act, Chapter 39.34.
RCW; and
m
WHEREAS, the Snohomish Health District was originally established by resolution of Snohomish L
County Board of County Commissioners on November 24, 1958, with an effective date of January 1, Q
1959; and r
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WHEREAS, the Snohomish Health District is an independent municipal corporation, incorporated 0
under the provisions of Chapter 70.46RCW with Snohomish County, and cities and towns within
Snohomish County as members of the Snohomish Health District; and T
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WHEREAS, the Snohomish Health District, under provisions of RCW 70.46.100, has the power
0
and authority to purchase, own, lease, and maintain real property and property rights necessary for the
conduct of its affairs; and N
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WHEREAS, the County, along with the cities and towns, entered into an interlocal agreement N
executed on September 27, 1990 (the 1990 ILA"), to provide for the acquisition of a facility for the 00
Snohomish Health District known as the "Rucker Building"; and
E
WHEREAS, the 1990 ILA provided for the financing of the purchase of the facility at 3020 Rucker'
Avenue in Everett, based on an equitable formula basis totaling $5,150,000; and 0
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WHEREAS, in 1995 the Snohomish Health District paid off the loan to acquire the building in full, a
thereby satisfying the terms of the 1990 ILA; and c
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WHEREAS, the deed and title to the Rucker Building are vested in the Snohomish Health District,
and the Snohomish Health District has assumed all financial responsibility for utilities, ongoing operations m
and maintenance, and capital improvements; and
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WHEREAS, the Snohomish Health District is interested in moving into a smaller building, either 3
purchased or leased, with remaining dollars to be invested into a new capital fund; and r-
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WHEREAS, the Snohomish Health District Board of Health unanimously approved Resolution 17- N
03 on January 10, 2017, signifying its intent to surplus and sell the Rucker Building, and encouraged the Q
cities, towns, and Snohomish County to relinquish any potential ownership and financial interest; and a
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WHEREAS, public health is a shared responsibility, and an effective public health response to the
threats to public health in Snohomish County which requires regional cooperation, participation and
support from cities, towns and the County;v,
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ILA SHD—RUCKER BUILDING 1 of 7
Revised Draft 2-2-17
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2.1.d
WHEREAS, cities, towns and the County have authority to make contributions toward the support
of public health and such contributions benefit the public health and welfare of the citizens of such cities,
towns and the County;
NOW, THEREFORE, in consideration of the agreements set forth below and for other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the
Health District agree as follows:
Purpose.
A. The recitals set forth above are incorporated herein by this reference.
B. The purpose of this Agreement is to relinquish any potential ownership and financial
interest in 3020 Rucker Avenue in Everett, Washington.
2. Term.
The term of this Agreement shall commence and be effective upon full execution and filing or
recording pursuant to paragraph 15 below and shall continue indefinitely.
3. Responsibilities of the City and the Snohomish Health District.
A. Responsibilities of the City.
Within ten (10) calendar days of full execution of this agreement, the City agrees to
execute a Quit Claim Deed in the form attached as Exhibit A conveying any and all
interest, if any, the City may have in the real property known as the Rucker Building. The
legal description of the subject property is encompassed within the Quit Claim Deed in
Exhibit A. The executed Quit Claim Deed shall be sent to the Snohomish Health District
for recording.
B. Responsibilities of the Snohomish Health District. r-
The Snohomish Health District agrees to use all net proceeds from the sale of Rucker N
Building to move into a smaller building, purchased or leased, with remaining proceeds to r
be placed into a new capital fund to be dedicated by the Snohomish Health District for N
operation and maintenance of said new building and associated property. If purchased, 00
title to such new property shall be vested in Snohomish Health District. `*
4. Public Benefit.
The City has had the opportunity to conduct due diligence concerning its potential ownership and
financial interest it may have, if any, to the Rucker Building and agrees to waive, relinquish and
convey the same. The City and the Snohomish Health District agree that if the City does have a
financial or ownership interest in the Rucker Building, that such interest is of approximately equal
or lesser value than the public health services provided by the Snohomish Health District to the
City and its citizens.
5. Legal Requirements.
Both parties shall comply with all applicable federal, state and local laws in performing this
Agreement.
6. Public Disclosure Laws.
The City and the Snohomish Health District each acknowledge, agree and understand that the
other party is a public agency subject to certain disclosure laws, including, but not limited to
Washington's Public Records Act, chapter 42.56 RCW. Each party understands that records
related to this Agreement and the District's performance of services under this Agreement may be
subject to disclosure pursuant to the Public Records Act or other similar law.
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
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7. Insurance.
Each party shall maintain its own insurance and/or self-insurance for its liabilities from damage to
property and/or injuries to persons arising out of its activities associated with this Agreement as it
deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance
and/or self-insurance shall not limit the liability of the indemnifying part to the indemnified party(s).
Each party shall provide the other with a certificate of insurance or letter of self-insurance as the
case may be upon request.
8. Indemnification.
The Snohomish Health District shall protect, save harmless, indemnify and defend the City its
elected officials, officers, employees and agents, from and against any loss or claim for damages
of any nature whatsoever, including claims by third parties or Snohomish Health District
employees against which it would otherwise be immune under Title 51 RCW or other law, arising
out of any act or omission of the Snohomish Health District in performance of this Agreement, its
elected or appointed officials, officers, employees or agents, except to the extent the loss or claim
is attributable to the negligence or willful misconduct of the City, its elected officials, officers,
employees or agents.
The City shall protect, save harmless, indemnify and defend the Snohomish Health District, its
elected and appointed officials, officers, employees and agents from and against any loss or
claim for damages of any nature whatsoever, including claims by third parties or City employees
against which it would otherwise be immune under Title 51 RCW or other law, arising out of any
act or omission of the City in performance of this Agreement, its elected or appointed officials,
officers, employees or agents, except to the extent the loss or claim is attributable to the
negligence or willful misconduct of the County, its elected or appointed officials, officers,
employees or agents.
9. Notices.
0
Any notice to be given to the Snohomish Health District under this Agreement shall be either
mailed or personally delivered to: N
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Snohomish Health District
N
3020 Rucker Avenue, Ste 306 00
Everett, WA 98201
Any notice to the City shall be mailed or hand delivered to:
Mayor Dave Earling
121 51" Avenue North
Edmonds, WA 98020
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mail with proper postage and address.
10. Venue.
The laws of the State of Washington shall apply to the construction and enforcement of this
Agreement. Any action at law, suit in equity, or judicial proceedings for the enforcement of this
agreement or any provision hereto shall be in the Superior Court of Snohomish County, Everett,
Washington.
11. Disputes.
The parties agree that, following reasonable attempts at negotiation and compromise, any
unresolved dispute arising under this Agreement may be resolved by a mutually agreed -upon
alternative dispute resolution of arbitration or mediation.
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
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2.1.d
12. No third party beneficiaries; no joint venture.
This Agreement is for the sole benefit of the City and Snohomish Health District and shall not
confer third -party beneficiary status on any non-party to this Agreement. Nothing contained in this
Agreement shall be construed as creating any type or manner of partnership, joint venture or
other joint enterprise between the parties. County employees who provide services under this
Agreement shall at all times be acting in their official capacities as employees of Snohomish
County.
13. Entire Agreement.
This Agreement constitutes the entire agreement between the parties regarding the subject
matter hereof, and supersedes any and all prior oral or written agreements between the parties
regarding the subject matter contained herein. This Agreement may not be modified or amended
in any manner except by written agreement executed by both parties. Both parties recognize that
time is of the essence in the performance and the provisions of this Agreement.
14. Severability.
A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to
be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and
null and void insofar as it may conflict, and shall be deemed modified to conform to such
statutory provision.
15. Filing. c
As provided by RCW 39.34.040, this Agreement shall be filed with the Snohomish County
0
Auditor, or, alternatively, posted on the website of each party.
16. Execution in Counterparts.
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This Agreement may be executed in two or more counterparts, each of which shall constitute an N
original and all of which shall constitute one and the same agreement. 00
16. Effective Date. 12017 E
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City of Edmonds Snohomish Health District 0
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Mayor Jefferson Ketchel, Interim Administrator
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ATTEST: ATTEST:
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City Clerk r*-
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Approved as to Form: Approved as to Form: a
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City Attorney Health District Attorney
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
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2.1.d
EXHIBIT A
After Recording Return to:
Snohomish Health District
3020 Rucker Avenue, Suite 306
Everett, WA 98201
QUIT CLAIM DEED
Grantor: CITY OF
Grantee: SNOHOMISH HEALTH DISTRICT
Legal: Lots 8-10 & 22-29, Block 720, Plat of Everett, Div H, V. 4, p. 50 and
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Lots 5-7, Block 719, Plat of Everett, V. 3, P. 32, Snohomish Cty, WAAdd'I on p. 112 N
00
Tax I D#: 004375-720-008-00, 004375-720-009-00, 004375-720-022-00
004375-720-028-00 and 004391-719-005-00
THE GRANTOR, CITY OF , a municipal corporation of the State
of Washington, for and in consideration of clearing title of any interest Grantor may have,
conveys and quit claims to SNOHOMISH HEALTH DISTRICT, a municipal corporation of the
State of Washington, the following -described real estate, situated in the County of Snohomish,
State of Washington, including any interest therein which Grantor may hereafter acquire:
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
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2.1.d
PAPC'Pl A -
Lots 8, 9, 10, 22, 23, 24, 25, 26, 27, 28 and 29, Block 720, Plat of Everett,
Division "H," as per plat recorded in Volume 4 of Plats, page 50, records of the
Auditor of the County of Snohomish, State of Washington.
Situate in the City of Everett, County of Snohomish, State of Washington.
PARCEL B:
Lots 5, 6 and 7, Block 719, Plat of Everett, as per plat recorded in Volume 3 of
Plats, page 32, records of the Auditor of the County of Snohomish, State of
Washington.
Situate in the City of Everett, County of Snohomish, State of Washington.
DATED this day of 12017.
CITY OF
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
(Print Name)
(Title)
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2.1.d
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that is
the person who appeared before me, and said person acknowledged that signed this
instrument, on oath stated that was authorized to execute the instrument and
acknowledged it as the of the CITY OF
to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
DATED this day of 2017.
ILA SHD_RUCKER BUILDING
Revised Draft 2-2-17
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(Legibly print name of notary) o
NOTARY PUBLIC in and for the State of
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Washington, residing at N
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My commission expires `*
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2.1.d
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SNOHOMISH
HEALTH DISTRICT
WWW.SNOHD.ORG
April 5, 2017
The Honorable Dave Earling
City of Edmonds
121 Fifth Ave. N.
Edmonds, WA 98020
RE: Potential Interest in the Rucker Building
Dear Mayor Earling,
Administration Division
The Board of Health and senior leadership began discussing the option to sell the Rucker Building
late last fall, as a part of our 2017 budget preparations. Given the large capital investment needed
to not only maintain the building, but to efficiently utilize our space, the Board made the decision to
retain Kidder Mathews as our commercial real estate broker. The Rucker Building is officially on
the market and can be viewed at www.everettcbdofferinax.con-i.
The Board of Health's real estate committee has indicated a preference to purchase a new location
for long-term financial viability (i.e., pay outright and not have annual lease or loan payments).
However, based on your suggestion, we did amend the ILA to allow flexibility to purchase or lease
depending on what is on the market, timing, etc. We have instructed our team at Kidder Matthews
to look at both options and work with us on financial pros/cons of potential sites once we get to that
stage.
The real estate market is dynamic, so the timing of selling this building and identifying our future
location may require us to ask for a short-term lease arrangement. For a number of reasons, our
goal is to physically relocate out of the building. Remaining in place longer term would require
some significant improvements to work spaces, consolidate work spaces, etc. We are also mindful
of not making staff move multiple times if we can avoid it.
We are looking for a new facility that is approximately 30,000 sq. ft. in the general Everett vicinity
with parking and near major transit lines. We are not tied to downtown Everett, but also recognize
that we do have clinic space in South Lynnwood already. In order to serve existing clientele and
field work across the county, staying in the Everett vicinity is needed.
As it stands now, if we were to purchase, the remaining proceeds would be used to establish a
capital fund. We have not had a capital fund, so all expenses have come out of operating funds,
thereby reducing dollars that could be spent on programming. Ideally, after closing costs, purchase
of a new building and associated moving/renovation expenses, we would have $2-41VI in a capital
fund depending on sale price of our building and and purchase price of a new facility. These
proceeds would go a long way in providing us with financial stability; money set aside for needed
repairs in the future and reducing the strain on program funds. Selling the building soon also frees
up $1-1.5M that we have earmarked in our 2017 budget for needed HVAC replacements. Those
funds would then become money that can be used for operational needs.
3020 Rucker Avenue, Suite 306 ■ Everett, WA 98201-3900 ■ ph: 425.339.5210 0 fax: 425.339.5263
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2.1.d
Mayor Dave Earling
Potential interest in the Rucker Building
April 5, 2017
Now, should we end up leasing a space, we'll need to work with the Board on how remaining
proceeds are allocated. We would likely still keep the majority of the proceeds in a capital/reserve
fund for lease and facility -related expenses, and possibly for a potential purchase down the road.
We have also had recent discussions about researching endowment -like options for some of those
proceeds, but this requires more conversation with staff and the Board to determine what's
feasible.
I'm happy to report that the Rucker Building ILA has been approved by a majority of the cities, and
we're hopeful that we can wrap up the rest in the coming weeks. As you can likely appreciate, this
is a complex and evolving process. We look forward to the opportunity to discuss this further with
you and the city council.
Sincerely,
J fferson S. Ketchel
Interim Administrator
cc: Patrick Doherty, Director, City of Edmonds
Adrienne Fraley-Monillas, Councilmember, City of Edmonds / Board of Health Chair
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3020 Rucker Avenue, Suite 306 E Everett, WA 98201-3900 ■ ph: 425.339.5210 ■ fax: 425.339.5263
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2.1.d
MEMORANDUM
TO: Pete Mayer, Deputy Director/Chief Operating Officer
FROM: Dan LeFree, Accounting Supervisor
DATE: October 18, 2016
RE: Rucker Building — Potential Ownership Interests
Background
The Snohomish Health District (the District) purchased the Rucker Building (the Building) in October
1990, for $5,150,000. This was done with the assistance of an interlocal agreement (the 1990 ILA) to
finance the purchase. The 1990 ILA included the County, 20 cities, and the District. Though the 1990 ILA
did not specifically address the topic of sharing an ownership interest in the Building, then -Deputy
Director Rick Mockler indicated to the 1990 ILA members that the parties to the 1990 ILA would each
own an interest in the Building. Although Mukilteo was not a party to the 1990 ILA, it was assessed per -
capita contributions for the financing of the Building.
In 1995, just prior to the completion of the 1990 ILA (which expired when the loan on the Building was
paid in full), and prior to the District receiving title to the Building, the Board of Health adopted Charter
Article VIII (available at www.snohd.orpJBudget-Financial). It appears this Article was intended to
establish a legal mechanism by which local governments who contributed to the purchase of properties
by the District might be reimbursed upon the occurrence of certain events (e.g., sale of the property,
merger of the District into the County, etc.). However, the District has not found supporting evidence that
the mechanism provided in Article VIII was utilized to establish, or apportion, ownership interests of the
Building.
The District has consistently reported the Building as owned by the District, and is not aware of any other in
municipality reporting ownership interest in the Building on their financial statements, or other supporting
documents. Furthermore, the District is the sole entity listed on the deed and title. c
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Current Consideration00
7
The District is currently considering selling the building. Legal counsel has advised that, prior to placing �
the building on the market, we should obtain a written agreement from all parties to the 1990 ILA m
regarding the disposition of ownerships in the Building. This includes an agreement from Mukilteo, if a
claim is alleged. Several County Council and Board of Health members have expressed support of the
possibility of their governments waiving, or donating, any claims to ownership interests in the Rucker a
Building to the District. If sold, the proceeds would be used to purchase and move into a smaller building, a
with remaining dollars put into a new capital fund. a
Proposed Process
The District proposes that each party to the 1990 ILA, as well as Mukilteo, receive this brief history of the
purchase and operation of the Building, and the amounts contributed by each entity to the financing,
capital improvements, and operations of the Building (see attached). Representatives from each local
government are invited to an informational meeting to review the history of the building, and to propose
an interlocal agreement to take to their governments for consideration. Alternatively, or in addition to the
above, the District could provide each entity with a draft resolution that each local government could
adopt to waive or donate claims to the Building, and to authorize the County Executive or Mayor to sign
the agreement to effect that action.
Packet Pg. 30
2.1.d
SNOHOMISH
HEALTH DISTRICT
WWW.SNOHD.ORG
December 22, 2016
RE: Invitation to Discuss Potential Financial Interest in Rucker Building
Dear City and County Leaders,
Administration
The Board of Health and Snohomish Health District are currently considering selling our building at
3020 Rucker Avenue in Everett. As we researched the history of the property, we learned that a
number of municipalities, including yours, contributed certain amounts to the purchase of the property
from 1990 through 1995. We also learned that certain oral statements were made by one or more
representatives of the Snohomish Health District, which implied that the municipalities who contributed
to the purchase of the property may receive some disbursement if the property were sold in the future.
We'd like to begin the process of determining what, if any, financial interest your municipality might
have in connection with the property. Key documents are available at www.snohd.or ]Bud et -Financial
for you to review. The Board is requesting that your municipality consider relinquishing any potential
interest in the sale of the building. The Health District would use any proceeds from the sale of Rucker
Building to purchase and move into a smaller building, with remaining dollars put into a new capital
fund.
We are writing to invite you, and others you might appoint from your staff or legal counsel, to a meeting
with other municipalities in Snohomish County to discuss this request and the attached documents. In r
addition to brief presentations at the respective north and south county mayor meetings, we will also be N
holding three meetings around the county: 00
Thursday, January 19, 10:00-11:30 a.m. at Marysville City Hall
Wednesday, January 25, 12:30-2:00 p.m. at Edmonds City Hall
Monday, January 30, 2:30-4:00 p.m. at Monroe City Hall
We invite you to attend whichever meeting best accommodates your schedules.
Please indicate your interest and attendees from your municipality on the accompanying form and it to
Linda Carl at Icarl(@snohd.org by January 13, 2017. In addition, if you have any questions that you
would like to make sure are addressed in the meeting, please email those to Linda in advance.
Sincerely,
Brian Sullivan, Chair Peter Mayer, Dep rtyDirector
Board of Health Snohomish Health District
Enclosures: Snohomish Health District — Rucker Building Meeting Form
Snohomish Health District Memorandum, Dated October 18, 2016
3020 Rucker Avenues, Everett, WA 98201-3900 rA tel: 425.339.8677 a� fax: 425.339.5263
Packet Pg. 31
2.1.e
14,
Snohomish County
Facilities & Fleet
AGREEMENT TO RELINQUISH REAL PROPERTY INTEREST
THIS AGREEMENT TO RELINQUISH REAL PROPERTY INTEREST (this
"Agreement") is made and entered into as of this day of December 2022 (the "Effective
Date"), by and between the City of Edmonds, a muncipal corporation of the State of
Washington (the "City"), and Snohomish County, a political subdivision of the State of
Washington (the "County").
RECITALS
A. As contemplated in a 1990 memorandum of understanding and a 1990 interlocal
agreement, both the City and the County contributed funds to the Snohomish Health District
(the "District"). Those funds, along with funds from other cities and towns in Snohomish
County, were used by the District to acquire real property commonly known as the Rucker
Building, located at 3020 Rucker Avenue, Everett, Washington 98201 (the "Rucker Building").
The District acquired the Rucker Building for purposes of delivering public health service as
required under chapter 70.05 and 70.46 RCW.
B. In 1995, the District amended its Charter at Article VII, Section 2, to provide
processes by which: (a) the District would repay the County and each city and town that
contributed to the purchase of the Rucker Building in the event that the District sold the Rucker
Building, and (b) the County would repay each city and town that contributed to the purchase
of the Rucker Building in the event that the County assumed sole responsibility for public health
in Snohomish County.
C. In 2018, the District entered into a purchase and sale agreement for the sale of
the Rucker Building. The District contemplated using the sale proceeds to acquire another,
smaller facility with any remaining balance to be used for District purposes consistent with state
law. All the cities and towns that contributed to the acquisition of the Rucker Building executed
quit claim deeds to the District: (a) for purposes of clearing title and facilitating the sale, and
(b) to relinquish any and all interest in the sale proceeds. Ultimately, the sale did not close, and
the District remains the fee owner of the Rucker Building.
D. Pursuant to District Board of Health Resolution 22-16, dated May 31, 2022, the
District voted unanimously to support the County's withdrawal from the District. Pursuant to
Motion 22-248, the County Countil voted to authorize issuance of a notice of intent to withdraw
from the District with a withdrawal date of December 31, 2022, with the intent to form a unified
County health department. The District and the County are currently working towards the
transition of public health services from the District to the County with an effective date of
AGREEMENT TO RELINQUISH REAL PROPERTY INTEREST 1
Packet Pg. 32
2.1.e
December 31, 2022. This transition includes the transfer of title in the Rucker Building from
the District to the County.
E. Beginning January 1, 2023, the County intends to use the Rucker Building for
the operation of a County Health Department and delivery of public health services as required
by state law. The County has asked all cities and towns that made contributions toward the
purchase of the Rucker Building to relinquish any and all interest in the Rucker Building,
including proceeds from any future sale, and the City has agreed to the same.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City agree as follows:
1. RELINQUISHMENT OF INTEREST. The City hereby relinquishes,
releases and conveys to the County any and all right, title and interest held by the City in the
Rucker Building, including, but not limited to, proceeds from any future sale or other right to
reimbursement. In order to more fully effectuate its relinquishment of interest, the City shall
executed a quitclaim deed in favor of the County in substantially the form attached to this
Agreement as Exhibit A.
2. CONTINUATION OF PUBLIC HEALTH SERVICES. The parties agree
and acknowledge that the County's operation of a County Health Department in the Rucker
Building comprises a public benefit, and further, that this Agreement ensures the uninterrupted
and continuous delivery of public health services in Snohomish County to the direct benefit of
the City and its residents. The City's decision to relinquish its rights as described in Section 1
above is in consideration for these benefits, for the costs to be incurred by the County upon
the creation of a County Health Department and the transition of uninterrupted public health
services thereto, and for the County_ 's commitment, in the event the Rucker Building is sold, to
use a minimum of $160,071, the amount of the City's original contribution to its purchase,
toward the provision of public health services for the City.
3. BINDING EFFECT. This Agreement shall be binding on and inure to the
benefit of the County, the City, and their respective successors in interest and assigns.
4. COMPLETE AGREEMENT. This Agreement constitutes the entire
agreement between the parties regarding the subject matter hereof and supersedes any and all
prior oral or written agreements between the parties regarding the subject matter contained
herein, including, but not limited to any memorandum of understanding, interlocal agreement,
or District Charter Article VIII, Section 2. Any written or verbal agreements that are not set
forth herein or incorporated herein by reference are expressly excluded.
AGREEMENT TO RELINQUISH REAL PROPERTY INTEREST 2
Packet Pg. 33
2.1.e
5. EXECUTION IN COUNTERPARTS. This Agreement may be executed in
counterparts, each of which shall constitute an original and all of which shall constitute one and
the same Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
date first above written.
SNOHOMISH COLTNTY, a political
subdivision of the State of Washington,
Sign:
Print:
Date:
Approved as to Form:
Deputy Prosecuting Attorney
CITY OF EDMONDS, a municipal
corporation of the State of Washington,
Sign:
Print: Mike Nelson, Maw
Date:
Attest/Authenticate:
Scott Passey, City Clerk
Approved as to Form:
Office of the City Attorney
AGREEMENT TO RELINQUISH REAL PROPERTY INTEREST
Packet Pg. 34
2.1.e
EXHIBIT A
Form of Quit Claim Deed
Q
Packet Pg. 35
2.1.e
Return Address:
Snohomish County
Attn: Property Officer
3000 Rockefeller Ave. M/S 404
Everett, WA 98201
Document Title(s) (or transactions contained therein):
Quit Claim Deed
Reference Number(s) of Related Documents: n/a
Grantor(s) (Last name first, then first name and initials):
City of Edmonds, a municipal corporation of the State of Washington
Grantee(s) (Last name first, then first name and initials):
Snohomish County, a political subdivision of the State of Washington
Legal description (abbreviated: i.e. lot, block, plat or section, township, range)
Section 30 Township 29 Range 5 Quarter NE EVERETT DIV H PLAT OF BLK 720 D-
00 - LOTS 22-23-24-25-26-27-28-29 BLK 720 TGW TH PTN LOT 21 BLK 720 SD
PLAT DAF BEG NW COR SD LOT 21 TH S00*00 07E ALGWLY LN THOF 0.37FT
TH S89*47 16E 91.39FT TO N LN SD LOT 21 TH N89*58 55W ALG SD N LN
91.38FT TO POB EXC TH PTN LOT 22 BLK 720 SD PLAT DAF BEG SE COR SD
LOT 22 TH N00*00 OOW ALG ELY LN THOF 0.11FT THS89*47 16W 28.50FT TO S
LN SD LOT 22 TH S89*58 55E ALG SD LN 28.50FT TO TPB PER BDY LN
AGRMNT REC AFN 201811070134 & SURV REC AFN 201811075001
Situate in the County of Snohomish, State of Washington
Assessor's Property Tax Parcel/Account Number
004375-720-022-00
Packet Pg. 36
2.1.e
QUIT CLAIM DEED
Grantor, City of Edmonds, a municipal corporation of the State of Washington, for and in
consideration of ten and 00/100s dollars ($10.00) and other good and valuable consideration, in
hand paid, conveys and quitclaims to Snohomish County, a political subdivision of the State of
Washington, that certain real property situated in the County of Snohomish, State of Washington,
that is more particularly described on Schedule 1 attached hereto.
DATED: , 2022
Grantor: CITY OF EDMONDS
Mike Nelson, May
Packet Pg. 37
2.1.e
STATE OF WASHINGTON )
0
COUNTY OF SNOHOMISH)
On this day of December 2022, before me personally appeared Mike Nelson,
to me known to be the Mayor; of the City of Edmonds, that executed the foregoing instrument,
and acknowledged said instrument to be the free and voluntary act and deed of said municipal
corporation, for the uses and purposes therein mentioned, and on oath stated that he was duly
elected, qualified and acting as said officer or member of the municipal corporation, and that he
was authorized to execute said instrument on behalf of said municipal corporation.
GIVEN under my hand and official seal the day and year last above written.
Notary Seal
Signature:
Notary (print name)
Notary Public in and for the State of Washington,
residing at
My commission expires
Packet Pg. 38
2.1.e
Schedule 1
to Quit Claim Deed
Assessor's Tax Parcel No.: 004375-720-022-00
Lots 22, 23, 24, 25, 26, 27, 28 and 29, Block 720, Plat of Everett, Division "H," according to the
Plat thereof recorded in Volume 4 of Plats, page 50, records of Snohomish County, Washington.
Together with that portion of Lot 21, Block 720, Plat of Everett Division "H," according to the
Plat thereof recorded in Volume 4 of Plats, page 50, records of Snohomish County, Washington,
described as follows:
Beginning at the Northwest corner of said Lot 21;
thence South 00°00'07" East along the Westerly line thereof a distance of 0.37 feet;
thence North 89'47' 16" East a distance of 91.39 feet to the North line of said Lot 21;
thence North 89°58'55" West along said North line a distance of 91.38 feet to the true point of
beginning;
Except that portion of Lot 22, Block 720, Plat of Everett Division "H," according to the Plat
thereof recorded in Volume 4 of Plats, page 50, records of Snohomish County, Washington,
described as follows:
Beginning at the Southeast corner of said Lot 22;
thence North 00°00'00" West along the Easterly line thereof a distance of 0.11 feet;
thence South 89°47' 16" West a distance of 28.50 feet to the South line of said Lot 22;
thence South 89°58'55" East along said line a distance of 28.50 feet to the Point of Beginning.
Situate in the County of Snohomish, State of Washington
Packet Pg. 39
2.2
City Council Agenda Item
Meeting Date: 01/10/2023
Code Updates to Change Meeting Location of Planning Board, Historic Preservation Board, Tree Board,
and ADB
Staff Lead: Mike Clugston
Department: Planning Division
Preparer: Michael Clugston
Background/History
This is a new item.
Staff Recommendation
Recommend that full council approve the changes on the January 17 consent agenda.
Narrative
Technology in the Brackett Room in City Hall was recently upgraded and now allows boards and
commissions to conduct hybrid meetings in that location with minimal staffing. The enabling codes of
the Planning Board, Tree Board and Architectural Design Board need to be updated to reflect the change
of moving from Council Chambers to the Brackett Room. The enabling codes of the Historic
Preservation Commission and Hearing Examiner did not have a regular meeting location and time
identified; those are proposed to be added.
In addition, an update is proposed to the Architectural Design Board membership. The change would
make the current "at large professional" position into an "architect/building designer" position. Having
two building design professionals on the ADB will provide additional experience and subject matter
expertise to the Board. No change would be required to the Board's membership since the current "at
large professional" is a licensed architect.
Attachments:
Title 10 code updates for meeting locations
2023-01-05 ordinance
Title 10 code tweaks
Packet Pg. 40
2.2.a
Chapter 10.05
ARCHITECTURAL DESIGN BOARD
Sections:
10.05.010
Board created - Membership.
10.05.020
Terms of membership.
10.05.030
Officers of board - Meetings - Quorum.
10.05.040
Powers and duties.
I 10.05.010 Board created - Membership.
A. There is created an architectural design board consisting of seven members. The
membership of said board shall be composed of enetwo architects and/or building designers,
one landscaper and/or landscape architect, one builder or developer, one educated or having
practical experience in planning, one person trainers nr having practical experience in any of the
aferementienerd , ategeriec or any related design science and two lay persons. The lay
members shall reside within the city limits of the city of Edmonds.
B. Voting members of said board shall be appointed by the mayor, subject to confirmation by
the city council. Members shall be selected without respect to political affiliation and they shall
serve without compensation.
C. No person shall be appointed to serve more than two full terms on the board. An
appointment to fill a vacancy for less than two years shall not constitute a full term for the
purposes of this section.
D. All references in the Edmonds City Code to "City Amenities Design Board," "Amenities Design
Board" or "ADB" shall be deemed to refer to the architectural design board. [Ord. 2281 § 1,
1982; Ord. 2040 § 1, 1978; Ord. 1846 § 1, 1976; Ord. 1683 § 1, 1973].
1 10.05.020 Terms of membership.
In order to ensure that the fewest terms will expire in any one year, the terms of the appointed
positions by position number shall expire on December 31 st of the year set opposite said
position number as follows:
' O O \11590=L%1~'31I
Position No. 2 - 1988
Packet Pg. 41
2.2.a
' � S ��14)w%I17
Position No. 5 - 1990
Position No. 7 - 1988
Thereafter, the terms of membership for the members of the board shall be four years. No
person shall serve more than two full consecutive terms; an appointment to fill a portion of an
unexpired term less than two years in length shall not be considered a full term. Vacancies
occurring otherwise than upon the expiration of terms may be filled for the unexpired terms.
Members may be removed by the mayor following a public hearing, with the approval of the
city council, for inefficiency, neglect of duty, or misfeasance in office. Members shall be
removed for failure to maintain attendance as required by the provisions of the Edmonds City
Code. [Ord. 2656 § 1, 1988; Ord. 2040 § 2, 1978; Ord. 1846 § 2, 1976; Ord. 1683 § 1, 1973].
I 10.05.030 Officers of board - Meetings - Quorum.
Members of the board shall meet and organize by electing from the members of the board a
chairs and a vice-chairman, and such other officers as may be determined by the board. It
shall be the duty of the chairs to preside at all meetings. The vice -chair -are shall perform
this duty in the absence of the chairman. A majority of the board shall constitute a quorum for
the transaction of business. A majority of a quorum may transact any particular business of the
board.
or the majority of the momhorc of the hoard A regular meeting of the board is held the fourth
Thursday of each month at 6:00 p.m. as a hybrid meeting that is accessible both virtually and in -
person and where the in -person component is conducted in the Brackett Room, Edmonds City
Hall, 121 Fifth Avenue N., Edmonds, Washington [Ord. 2529, 1985; Ord. 1980, 1978; Ord. 1763 §
2, 1975; Ord. 1683 § 1, 1973].
I 10.05.040 Powers and duties.
The board is empowered to advise and make recommendations to the mayor, city council,
planning commission and the planning department on matters hereinafter enumerated and on
such matters as may be specifically referred to the board by the mayor, city council, planning
commission or the planning department:
A. To study and prepare a recommendation for a comprehensive architectural design plan
including the recommendation of establishment of specific design districts which shall be a part
of the comprehensive plan.
Packet Pg. 42
2.2.a
B. To review and study land use within the city of Edmonds from a design standpoint.
C. To establish goals, objectives and policies for design districts.
D. To recommend legislation to effectuate the implementation of the comprehensive
architectural design plan and the goals, objectives and policies for each established design
district.
E. And for such other matters as shall be referred to the board for review and recommendation
by the mayor, city council, planning commission or the planning department. [Ord. 1683 § 1,
19731.
Chapter 10.35
HEARING EXAMINER
Sections:
10.35.010 Office of hearing examiner.
I 10.35.010 Office of hearing examiner.
A. Appointment. There is created the office of the hearing examiner. The hearing examiner shall
be appointed by the mayor and confirmed by the city council for a term of four years. The first
year of the term will be probationary during which year he or she will serve subject to the
approval of the mayor. During the balance of the four-year term the hearing examiner may be
removed only for good cause.
B. Temporary Appointment. The mayor shall appoint a temporary hearing examiner to serve
whenever the hearing examiner informs the mayor that he or she cannot serve.
C. Conflict of Interest. The hearing examiner may hold no other position in the city government
of Edmonds or be an employee of or contractor for any person under contract to the city of
Edmonds. The hearing examiner shall comply with the requirements of Chapter 1.14 ECC,
Public Official Disclosure.
D. Freedom from Improper Influence. No person shall interfere with the hearing examiner in
the performance of his designated duties. The hearing examiner shall avoid prehearing contact
with persons interested in a particular land use proposal, including the staff persons working
on the same matter. If there is any prehearing contact, the hearing examiner shall disclose it on
the record at the start of the hearing. The hearing examiner shall disqualify himself or herself if
the prehearing contact would result in an unfair hearing, or an appearance of unfairness, and
arrange for a temporary hearing examiner to hold the hearing.
Packet Pg. 43
2.2.a
E. Powers and Duties. The hearing examiner shall review land use applications and issues as
specified in Chapter 29:1-W20.01 ECDC and related matters.
F. ?-PeGled h5'nrd 4029.The Examiner holds regular hearings on the second and fourth
Thursdays of each month at 3:00 p.m. as hybrid meetings that are accessible both virtually and
in -person and where the in -person component is conducted in the Brackett Room, Edmonds
City Hall, 121 Fifth Avenue N., Edmonds, Washington.
G. Annual Review. Every year during the first quarter, the hearing examiner shall prepare and
present an oral and written report to the city council outlining the actions of the hearing
examiner during the preceding calendar year. The purpose of such review is to enable the city
council and the hearing examiner to coordinate city land use policy and philosophy. [Ord. 4076
§ 1, 2017; Ord. 4028 § 4, 2016; Ord. 2381, 1983; Ord. 2215 § 1, 1981; Ord. 2169 § 2, 1980].
Chapter 10.40
PLANNING BOARD
Sections:
10.40.010 Purpose.
10.40.020 Planning board.
10.40.030 Repealed.
I 10.40.010 Purpose.
The purpose of this chapter is to provide for the creation of a planning board pursuant to
Chapter 35A.63 RCW, and provide for its membership, organization, operation, and expenses.
The planning board shall generally serve in an advisory capacity to the city in regional and local
planning and specifically assist in the development of the comprehensive plan and
development regulations and their successive review and amendment from time to time. The
board shall have the additional duties specifically set forth in this chapter and such ad hoc
duties as the city council may from time to time assign to it. [Ord. 4222 § 1 (Att. A), 2021; Ord.
2342, 1983; Ord. 2170 § 2, 1980].
I 10.40.020 Planning board.
A. Appointment. There is created the planning board, consisting of seven members. Each
member shall be appointed by the mayor, subject to confirmation by the city council.
1. Members of the board must be residents of the city of Edmonds.
2. Although the city of Edmonds is not divided into political or geographical wards, it is the
intent of this section that said board membership shall maintain a reasonable balance of
geographical distribution throughout the city of Edmonds.
Packet Pg. 44
2.2.a
3. It is the intent of this section to maintain a diversified representation of occupations
and experience on the planning board. To this end each appointee shall be considered for
board membership according to his/her field of experience, among other factors.
4. An alternative member shall be appointed to serve in the event any regular member is
absent or disqualified for any reason. In the event a regular member is absent or
disqualified for any reason, the alternate shall have all the powers of a regular member,
including the right to vote on board decisions. The alternate shall be subject to the same
attendance requirements as regular board members. In the event that a regular position
on the board shall be declared vacant, the alternate shall be deemed to fill such vacancy
for the remainder of the unexpired term.
B. Term. In order to provide for continuity of membership, members shall be assigned a
position number. Except as provided below, two positions shall expire each year. The term of
each position shall be four years; provided, that the current term for each position shall expire,
and a new term shall begin, at the end of the years shown, respectively, below; and further
provided, that the current term for Position 1 will be a short term ending at the end of 2022, to
be followed by a four-year term:
Position One - 2022 Position Five 2024
Position Two - 2022 Position Six 2024
Position Three - 2023 Position Seven 2021
Position Four - 2023 Alternate 2021
C. Powers and Duties. The planning board shall serve in an advisory capacity to the mayor and
the city council in the following matters:
1. The board shall advise on all amendments to the comprehensive plan. This includes
reviewing all elements of the plan on a periodic basis and reporting to the mayor and city
council on the need for changes in the plan. It also includes holding public hearings and
making recommendations to the mayor and city council on proposed changes to the plan,
to the text of the development regulations, and also to the zoning map in the case of
rezones, as provided in ECDC Title 20. Review of and recommendations for the plan may
be prepared as a whole or in successive parts.
2. The board shall advise the mayor and city council on all parking matters that involve an
amendment or other modification to any city ordinance or code section within the
jurisdiction of the board.
3. The board shall serve as an ongoing park board and advise the mayor and city council
on all matters relating to the acquisition and development of all city parks and recreation
facilities.
Packet Pg. 45
2.2.a
4. The board shall do research and investigation on specific projects assigned to it by the
mayor and city council. The board will analyze data collected, arrange for public
participation, and organize its findings. The board will then present its findings to the
mayor and city council detailing a summary of pertinent data, public contribution,
alternatives available, and may, if appropriate, recommend a course of action, giving
reasons for such recommendation.
5. The board shall have such other powers and duties as contained in
Chapter 35A.63 RCW, as may be amended from time to time, that are not otherwise
specifically delegated to the hearing examiner or other specific staff or agency of the city
D. Operation.
1. The city planning division shall provide regular staff services to the planning board.
Other city departments shall provide staff services as requested by the planning board
2. The city council shall establish an annual budget for planning board operations for
services in addition to regular staff services. Should the planning board and planning staff
determine that a particular project requires services in addition to those normally
provided by the city staff, then an estimate of needs detailing the type of assistance and
funding required shall be presented to the city council for approval before that project is
undertaken.
3. Four members of the board shall be the minimum number necessary to constitute a
quorum for the transaction of business; provided, that the vote of not less than three
members shall be necessary to take action on any particular item before it.
4.
The be-4rd Shall hold regular meetings on the second and fourth Wednesdays of each
mnn+h at 7:00 p.m. at the Ed mends city rni inriI rharn (4nrolla+inn of a reg l&r
mee 6Rg nr a different .'A-Catien f�regular eetiRg shall be annni inrorJ -at the lac+
regular meeting preceding the affected meeting, if possible, nothen.AArse the change well
the regular mannor.Regular meetings of the board are held the first second
and fourth Wednesday of each month at 7:00 p.m. as hybrid meetings that are accessible
both virtually and in -person and where the in -person component is conducted in the
Brackett Room, Edmonds City Hall, 121 Fifth Avenue N., Edmonds, Washington.
5. The city council shall meet periodically with the planning board at a city council meeting
in order to review and update planning board agendas. The intent of this section is to
stimulate continuing communication between mayor, city council and the planning board
in an effort to identify and solve the problems facing the city of Edmonds. Nothing herein
shall be construed to limit the manner in which items are placed on a planning board
agenda nor the topics that may be considered by the planning board.
Packet Pg. 46
2.2.a
6. The board shall adopt rules of procedure and rules governing election and duties of
officers of the board; provided, however, said rules shall pertain only to the internal
procedures of the members and said rules and procedures may be questioned only by
members of the board and do not give standing to question said procedures to
nonmembers or other parties. [Ord. 4222 § 1 (Att. A), 2021; Ord. 3421 § 1, 2002; Ord. 3094
§ 1, 1996; Ord. 2659, 1988; Ord. 2656 § 4, 1988; Ord. 2433, 1984; Ord. 2342, 1983; Ord.
2196 § 1, 1981; Ord. 2170 § 3, 1980].
Chapter 10.90
EDMONDS HISTORIC PRESERVATION COMMISSION
Sections:
10.90.010 Creation and size.
10.90.020 Composition of the commission.
10.90.030 Terms.
10.90.040 Powers and duties.
10.90.050 Rules and officers.
10.90.060 Commission staff.
I 10.90.010 Creation and size.
There is hereby established an Edmonds historic preservation commission. Members of the
Edmonds historic preservation commission shall be appointed by the mayor and approved by
the city council. All appointments shall be residents of Edmonds, except as expressly provided
in ECC 10.90.020(B). [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3870 § 1, 2012; Ord. 3669 § 1, 2007; Ord
3392 § 1, 2002].
I 10.90.020 Composition of the commission.
A. All members of the commission must have a demonstrated interest or competence in
historic preservation and possess qualities of impartiality and broad judgment.
B. The commission shall consist of seven voting members and one nonvoting, ex officio position
to be filled by Edmonds city council members; provided, that if the commission has more than
seven voting members at the time this code is adopted, all members shall remain full voting
members until the size of the commission can be reduced to seven through term expiration or
other occurrence of vacancy. The commission shall include at least two professionals who have
experience in identifying, evaluating, and protecting historic resources and are selected from
among the disciplines of history, architecture, architectural history, historic preservation,
planning, cultural anthropology, archaeology, cultural geography, American studies, law, and/or
real estate. Four positions shall be filled by citizens of Edmonds with demonstrated interest in
historic preservation. One position shall be filled as recommended by the Edmonds South
Snohomish County Historical Society. A commission action that would otherwise be valid shall
Packet Pg. 47
2.2.a
not be rendered invalid by the temporary vacancy of one or all of the professional positions,
unless the commission action is related to meeting certified local government (CLG)
responsibilities cited in the certification agreement between the mayor and the historic
preservation officer. Furthermore, in special circumstances, exceptions to the residence
requirement of commission members may be granted by the mayor and the city council in
order to obtain representatives from those disciplines. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3870
§ 2, 2012; Ord. 3813 § 1, 2010; Ord. 3669 § 2, 2007; Ord. 3526 § 1, 2004; Ord. 3392 § 1, 2002].
I 10.90.030 Terms.
The original appointment of members to the commission shall be as follows: three for two
years, two for three years, and two for four years. Thereafter, appointments shall be made for a
three-year term. Vacancies shall be filled by the mayor for the unexpired term in the same
manner as the original appointment. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
I 10.90.040 Powers and duties.
The major responsibility of the historic preservation commission is to identify and actively
encourage the conservation of the city's historic resources by initiating and maintaining a
register of historic places and reviewing proposed changes to register properties; to raise
community awareness of the city's history and historic resources; and to serve as the city's
primary resource in matters of historic planning and preservation.
In carrying out these responsibilities, the historic preservation commission shall engage in the
following:
A. Conduct and maintain a comprehensive inventory of historic resources within the
boundaries of the city and known as the Edmonds historic inventory; publicize and periodically
update inventory results. Properties listed on the inventory shall be recorded on official zoning
records with a "HI" (for historic inventory designation). This designation shall not change or
modify the underlying zone classification.
B. Initiate and maintain the Edmonds register of historic places. This official register shall be
compiled of buildings, structures, sites, objects and districts identified by the commission as
having historic significance worthy of recognition and protection by the city and
encouragement of efforts by owners to maintain, rehabilitate and preserve properties.
C. Review nominations to the Edmonds register of historic places according to criteria in
ECDC 20.45.010 and adopt standards in its rules to be used to guide this review and the
issuance of a certificate of appropriateness or waiver.
D. Review proposals to construct, change, alter, modify, remodel, move, demolish or
significantly affect properties or districts on the register as provided in Chapter 20.45 ECDC and
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2.2.a
adopt standards in its rules to be used to guide this review and the issuance of a certificate of
appropriateness or waiver.
E. Provide for the review either by the commission or its staff of all applications for approvals,
permits, environmental assessments or impact statements, and other similar documents
pertaining to identified historic resources or adjacent properties.
F. Conduct all commission meetings in compliance with Chapter 42.30 RCW, Open Public
Meetings Act, to provide for adequate public participation and adopt standards in its rules to
guide this action. A regular meeting of the board is held the second Thursday of each month at
6:00 p.m. as a hybrid meeting that is accessible both virtually and in -person and where the in -
person component is conducted in the Brackett Room, Edmonds City Hall, 121 Fifth Avenue N.,
Edmonds, Washington
G. Participate in, promote and conduct public information, educational and interpretive
programs pertaining to historic and prehistoric resources.
H. Establish liaison support, communication and cooperation with federal, state and other local
government entities which will further historic preservation objectives, including public
education, within the city.
I. Review and comment to the city council on land use, housing and redevelopment, municipal
improvement and other types of planning and programs undertaken by any agency of the city,
other neighboring communities, Snohomish County, the state or federal governments, as they
relate to historic resources of the city.
J. Advise the city council and chief local elected official generally on matters of historic planning
and preservation.
K. Perform other related functions assigned to the commission by the city council or chief local
elected official.
L. Provide information to the public on methods of maintaining and rehabilitating historic
properties. This may take the form of pamphlets, newsletters, workshops or similar activities.
M. Officially recognize excellence in the rehabilitation of historic buildings, structures, sites and
districts, and new construction in historic areas; and encourage appropriate measures for such
recognition.
N. Be informed about and provide information to the public and city departments on incentives
for preservation of historic resources including legislation, regulations and codes which
encourage the use of adaptive reuse of historic properties.
O. Review nominations to the state and national registers of historic places.
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2.2.a
P. Investigate and report to the city council on the use of various federal, state, local or private
funding sources available to promote historic resource preservation in the city.
Q. Serve as the local review board for special valuation and:
1. Make determinations concerning the eligibility of historic properties for special
valuation;
2. Verify that the improvements are consistent with the Washington State Advisory
Council's standards for rehabilitation and maintenance;
3. Enter into agreements with property owners for the duration of the special valuation
period as required under WAC 254-20-070(2);
4. Approve or deny applications for special valuation;
5. Monitor the property for continued compliance with the agreement and statutory
eligibility requirements during the 10-year special valuation period; and
6. Adopt bylaws and/or administrative rules and comply with all other local review board
responsibilities identified in Chapter 84.26 RCW.
R. The commission shall adopt rules of procedure to address subsections (C), (D), (F), (0) and (Q)
of this section. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3951 § 1, 2013; Ord. 3392 § 1, 2002].
I 10.90.050 Rules and officers.
The commission shall establish and adopt its own rules of procedure, and shall select from
among its membership a chairperson and such other officers as may be necessary to conduct
the commission's business. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
I 10.90.060 Commission staff.
Commission and professional staff assistance shall be designated by the mayor with additional
assistance and information to be provided by other city departments as may be necessary to
aid the commission in carrying out its duties and responsibilities under this chapter. [Ord. 4274
§ 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
Chapter 10.95
CITIZENS' TREE BOARD
Sections:
10.95.010 Board created - Membership.
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2.2.a
10.95.020 Officers of board - Meetings - Forum.
10.95.030 Powers and duties.
I 10.95.010 Board created - Membership.
A. There is hereby created a citizens' tree board consisting of seven members plus one
alternate and one nonvoting, ex officio position to be filled by an Edmonds city council
member. Board members must be Edmonds residents. It is recommended the board include
citizens from throughout the city (representing different watersheds and neighborhoods).
Additionally, those with professional or hobbyist interest/experience in urban forestry,
horticulture, and habitat enviroscaping are preferred; these may include arborists, botanists,
horticulturists, native plant experts, master gardeners, wildlife experts, and related.
B. Each councilmember shall appoint one tree board member to a term the duration of which
shall coincide with the term of the appointing councilmember. Each of the seven tree board
positions, numbers one through seven, will be appointed by the councilmember holding the
respective position number, one through seven. The alternate member shall be appointed by
the council president to a term the duration of which shall coincide with the term of the council
president. All appointments must be confirmed by a majority of the full city council. Newly
elected councilmembers may reappoint an existing tree board member or alternate member or
may appoint a new member in the sole discretion of the individual councilmember. Where a
councilmember is appointed to fill a vacant council seat, that councilmember may only appoint
a person to the tree board if the tree board position associated with that council position
becomes vacant.
C. There shall be no term limits. Should a vacancy occur on the tree board, a new member shall
be appointed by the council position that previously appointed the vacant position on the tree
board for the remainder of the councilmember's term. [Ord. 4067 § 1 (Att. A), 2017; Ord. 3875
§ 1, 2012; Ord. 3807 § 1, 2010].
I 10.95.020 Officers of board - Meetings - Forum.
Members of the board shall meet and organize by election, from the members of the board, a
chair and vice chair and other officers as may be determined by the board. It shall be the duty
of the chair to preside at all meetings. The vice chair shall perform this duty in the absence of
the chair. Four members shall constitute a quorum for the transaction of business. If four
regular members are not present, the alternate member may fulfill the quorum requirement
for that meeting and vote accordingly. Otherwise, the alternate may not vote. The heard- sh�ii
meet regularly on the first Thursday of each month at 6:00 p.m. at the EdmGnds Gity C-A, - , 'A C-
chi. A regular meeting of the board is held the first Thursday of each month at 6:00 p.m.
as a hybrid meeting that is accessible both virtually and in -person and where the in -person
component is conducted in the Brackett Room, Edmonds City Hall, 121 Fifth Avenue N.,
Edmonds, Washington [Ord. 4067 § 1 (Att. A), 2017; Ord. 4034 § 1, 2016; Ord. 3807 § 1, 2010].
Packet Pg. 51
2.2.a
I 10.95.030 Powers and duties.
A. The board is empowered to: advise and make recommendations to the mayor and city
council and, as appropriate, to the planning board and other boards or commissions of the city
on such matters including but not limited to:
1. An urban forest management program and/or ordinances to help preserve and protect
existing trees, encourage planting of additional trees, safeguard trees on parcels where
construction or renovation is occurring or planned to occur, and encouraging the
Edmonds citizenry to become active stewards of the urban forest.
2. Increasing community outreach and education regarding the value of trees, proper
selection of trees, and correct methods for planting of and caring for trees.
3. Working with civic, religious, and citizen groups on specific projects or to organize
invasive plant removal and native vegetation planting in accord with the department of
parks, recreation and cultural services.
4. Facilitating relevant grant applications supporting ecology and watershed protection
projects.
5. Sponsoring an annual Arbor Day event.
6. Working towards achieving and maintaining a Tree City USA® status.
B. The board shall provide an annual report to the city council within the first quarter of each
year. [Ord. 4067 § 1 (Att. A), 2017; Ord. 4034 § 2, 2016; Ord. 3807 § 1, 2010].
Packet Pg. 52
2.2.b
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE FOLLOWING SECTIONS
OF TITLE 10: ECC 10.05.010, ECC 10.05.030, ECC 10.35.010,
ECC 10.40.020, ECC 10.90.040, AND ECC 10.95.020.
WHEREAS, the city's boards and commissions were forced to meeting virtually during
the COVID-19 pandemic; and
WHEREAS, now that boards and commissions are allowed to return to in person
meetings, many of the city's boards and commissions would still like to have the option to
conduct hybrid meetings where board members and members of the public have the option to
attend the meeting in person or vitually; and
WHEREAS, the Brackett Room at Edmonds City Hall will allow for easier hybrid
meetings than the Council Chambers; and
WHEREAS, the city code needs to be updated to change the regular meeting location for
several of the city's boards and commissions from the Council Chambers to the Brackett Room;
and
WHEREAS, separately from the considerations above, the city has also determined that
the Architectural Design Board would benefit from increasing the body's required number of
architect members from one to two;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The following sections of the Edmonds City Code are hereby amended to read
as set forth in Attachment A hereto (new text is shown in underline; deleted text is shown in
s4ike thfeuo), which attachment is incorporated herein as if set forth in full: ECC 10.05.010,
entitled, "Board created — Membership", ECC 10.05.030, entitled, "Officers of board — Meetings
— Quorum", ECC 10.35.010, entitled, "Office of hearing examiner", ECC 10.40.020, entitled,
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2.2.b
"Planning board", ECC 10.90.040, entitled, "Powers and duties", and ECC 10.95.020, entitled,
"Officers of board — Meetings — Forum".
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
IM
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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2.2.b
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2023, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE FOLLOWING
SECTIONS OF TITLE 10: ECC 10.05.010, ECC
10.05.030, ECC 10.35.010, ECC 10.40.020, ECC
10.90.040, AND ECC 10.95.020.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2023.
4840-7251-8158,v. 1
3
CITY CLERK, SCOTT PASSEY
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2.2.c
Chapter 10.05
ARCHITECTURAL DESIGN BOARD
Sections:
10.05.010
Board created - Membership.
10.05.020
Terms of membership.
10.05.030
Officers of board - Meetings - Quorum.
10.05.040
Powers and duties.
I 10.05.010 Board created - Membership.
A. There is created an architectural design board consisting of seven members. The
membership of said board shall be composed of eRe two architects and/or building designers,
one landscaper and/or landscape architect, one builder or developer, one educated or having
practical experience in planning, rune nercnn trained nr h ViRg practical experience in anY of the
�fnrementinnerJ , ategeriec or any related design science and two lay persons. The lay
members shall reside within the city limits of the city of Edmonds.
B. Voting members of said board shall be appointed by the mayor, subject to confirmation by
the city council. Members shall be selected without respect to political affiliation and they shall
serve without compensation.
C. No person shall be appointed to serve more than two full terms on the board. An
appointment to fill a vacancy for less than two years shall not constitute a full term for the
purposes of this section.
D. All references in the Edmonds City Code to "City Amenities Design Board," "Amenities Design
Board" or "ADB" shall be deemed to refer to the architectural design board. [Ord. 2281 § 1,
1982; Ord. 2040 § 1, 1978; Ord. 1846 § 1, 1976; Ord. 1683 § 1, 1973].
I 10.05.020 Terms of membership.
In order to ensure that the fewest terms will expire in any one year, the terms of the appointed
positions by position number shall expire on December 31 st of the year set opposite said
position number as follows:
Position No. 1 - 1991
Position No. 2 - 1988
Position No. 3 - 1989
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2ST4 R i e 01C9W.5=ROD]
Position No. 5 - 1990
Position No. 7 - 1988
Thereafter, the terms of membership for the members of the board shall be four years. No
person shall serve more than two full consecutive terms; an appointment to fill a portion of an
unexpired term less than two years in length shall not be considered a full term. Vacancies
occurring otherwise than upon the expiration of terms may be filled for the unexpired terms.
Members may be removed by the mayor following a public hearing, with the approval of the
city council, for inefficiency, neglect of duty, or misfeasance in office. Members shall be
removed for failure to maintain attendance as required by the provisions of the Edmonds City
Code. [Ord. 2656 § 1, 1988; Ord. 2040 § 2, 1978; Ord. 1846 § 2, 1976; Ord. 1683 § 1, 1973].
I 10.05.030 Officers of board - Meetings - Quorum.
Members of the board shall meet and organize by electing from the members of the board a
chairman and a vice-chairman, and such other officers as may be determined by the board. It
shall be the duty of the chairs to preside at all meetings. The vice -chairs shall perform
this duty in the absence of the chair. A majority of the board shall constitute a quorum for
the transaction of business. A majority of a quorum may transact any particular business of the
board. The regular Dublec rneetin-g of the board shall be held on the f*rrt WPr]nPrrI;;v nft-;;ch
or the majority of the memherc of rho A regular meeting of the board is held the fourth
Thursday of each month at 6:00 p.m. as a hybrid meeting that is accessible both virtually and in -
person and where the in -person component is conducted in the Brackett Room, Edmonds City
Hall, 121 Fifth Avenue N., Edmonds, Washington [Ord. 2529, 1985; Ord. 1980, 1978; Ord. 1763 §
2, 1975; Ord. 1683 § 1, 1973].
I 10.05.040 Powers and duties.
The board is empowered to advise and make recommendations to the mayor, city council,
planning commission and the planning department on matters hereinafter enumerated and on
such matters as may be specifically referred to the board by the mayor, city council, planning
commission or the planning department:
A. To study and prepare a recommendation for a comprehensive architectural design plan
including the recommendation of establishment of specific design districts which shall be a part
of the comprehensive plan.
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2.2.c
B. To review and study land use within the city of Edmonds from a design standpoint.
C. To establish goals, objectives and policies for design districts.
D. To recommend legislation to effectuate the implementation of the comprehensive
architectural design plan and the goals, objectives and policies for each established design
district.
E. And for such other matters as shall be referred to the board for review and recommendation
by the mayor, city council, planning commission or the planning department. [Ord. 1683 § 1,
19731.
Chapter 10.35
HEARING EXAMINER
Sections:
10.35.010 Office of hearing examiner.
I 10.35.010 Office of hearing examiner.
A. Appointment. There is created the office of the hearing examiner. The hearing examiner shall
be appointed by the mayor and confirmed by the city council for a term of four years. The first
year of the term will be probationary during which year he or she will serve subject to the
approval of the mayor. During the balance of the four-year term the hearing examiner may be
removed only for good cause.
B. Temporary Appointment. The mayor shall appoint a temporary hearing examiner to serve
whenever the hearing examiner informs the mayor that he or she cannot serve.
C. Conflict of Interest. The hearing examiner may hold no other position in the city government
of Edmonds or be an employee of or contractor for any person under contract to the city of
Edmonds. The hearing examiner shall comply with the requirements of Chapter 1.14 ECC,
Public Official Disclosure.
D. Freedom from Improper Influence. No person shall interfere with the hearing examiner in
the performance of his designated duties. The hearing examiner shall avoid prehearing contact
with persons interested in a particular land use proposal, including the staff persons working
on the same matter. If there is any prehearing contact, the hearing examiner shall disclose it on
the record at the start of the hearing. The hearing examiner shall disqualify himself or herself if
the prehearing contact would result in an unfair hearing, or an appearance of unfairness, and
arrange for a temporary hearing examiner to hold the hearing.
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2.2.c
E. Powers and Duties. The hearing examiner shall review land use applications and issues as
specified in Chapter 24.-0020.01 ECDC and related matters.
F. Repealed by Ord, 4028.The Examiner holds regular hearings on the second and fourth
Thursdays of each month at 3:00 p.m. as hybrid meetings that are accessible both virtually and
in -person and where the in -person component is conducted in the Brackett Room, Edmonds
City Hall, 121 Fifth Avenue N., Edmonds, Washington.
G. Annual Review. Every year during the first quarter, the hearing examiner shall prepare and
present an oral and written report to the city council outlining the actions of the hearing
examiner during the preceding calendar year. The purpose of such review is to enable the city
council and the hearing examiner to coordinate city land use policy and philosophy. [Ord. 4076
§ 1, 2017; Ord. 4028 § 4, 2016; Ord. 2381, 1983; Ord. 2215 § 1, 1981; Ord. 2169 § 2, 1980].
Chapter 10.40
PLANNING BOARD
Sections:
10.40.010 Purpose.
10.40.020 Planning board.
10.40.030 Repealed.
I 10.40.010 Purpose.
The purpose of this chapter is to provide for the creation of a planning board pursuant to
Chapter 35A.63 RCW, and provide for its membership, organization, operation, and expenses.
The planning board shall generally serve in an advisory capacity to the city in regional and local
planning and specifically assist in the development of the comprehensive plan and
development regulations and their successive review and amendment from time to time. The
board shall have the additional duties specifically set forth in this chapter and such ad hoc
duties as the city council may from time to time assign to it. [Ord. 4222 § 1 (Att. A), 2021; Ord.
2342, 1983; Ord. 2170 § 2, 1980].
I 10.40.020 Planning board.
A. Appointment. There is created the planning board, consisting of seven members. Each
member shall be appointed by the mayor, subject to confirmation by the city council.
1. Members of the board must be residents of the city of Edmonds.
2. Although the city of Edmonds is not divided into political or geographical wards, it is the
intent of this section that said board membership shall maintain a reasonable balance of
geographical distribution throughout the city of Edmonds.
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2.2.c
3. It is the intent of this section to maintain a diversified representation of occupations
and experience on the planning board. To this end each appointee shall be considered for
board membership according to his/her field of experience, among other factors.
4. An alternative member shall be appointed to serve in the event any regular member is
absent or disqualified for any reason. In the event a regular member is absent or
disqualified for any reason, the alternate shall have all the powers of a regular member,
including the right to vote on board decisions. The alternate shall be subject to the same
attendance requirements as regular board members. In the event that a regular position
on the board shall be declared vacant, the alternate shall be deemed to fill such vacancy
for the remainder of the unexpired term.
B. Term. In order to provide for continuity of membership, members shall be assigned a
position number. Except as provided below, two positions shall expire each year. The term of
each position shall be four years; provided, that the current term for each position shall expire,
and a new term shall begin, at the end of the years shown, respectively, below; and further
provided, that the current term for Position 1 will be a short term ending at the end of 2022, to
be followed by a four-year term:
Position One - 2022 Position Five 2024
Position Two - 2022 Position Six 2024
Position Three - 2023 Position Seven 2021
Position Four - 2023 Alternate 2021
C. Powers and Duties. The planning board shall serve in an advisory capacity to the mayor and
the city council in the following matters:
1. The board shall advise on all amendments to the comprehensive plan. This includes
reviewing all elements of the plan on a periodic basis and reporting to the mayor and city
council on the need for changes in the plan. It also includes holding public hearings and
making recommendations to the mayor and city council on proposed changes to the plan,
to the text of the development regulations, and also to the zoning map in the case of
rezones, as provided in ECDC Title 20. Review of and recommendations for the plan may
be prepared as a whole or in successive parts.
2. The board shall advise the mayor and city council on all parking matters that involve an
amendment or other modification to any city ordinance or code section within the
jurisdiction of the board.
3. The board shall serve as an ongoing park board and advise the mayor and city council
on all matters relating to the acquisition and development of all city parks and recreation
facilities.
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4. The board shall do research and investigation on specific projects assigned to it by the
mayor and city council. The board will analyze data collected, arrange for public
participation, and organize its findings. The board will then present its findings to the
mayor and city council detailing a summary of pertinent data, public contribution,
alternatives available, and may, if appropriate, recommend a course of action, giving
reasons for such recommendation.
5. The board shall have such other powers and duties as contained in
Chapter 35A.63 RCW, as may be amended from time to time, that are not otherwise
specifically delegated to the hearing examiner or other specific staff or agency of the city
D. Operation.
1. The city planning division shall provide regular staff services to the planning board.
Other city departments shall provide staff services as requested by the planning board.
2. The city council shall establish an annual budget for planning board operations for
services in addition to regular staff services. Should the planning board and planning staff
determine that a particular project requires services in addition to those normally
provided by the city staff, then an estimate of needs detailing the type of assistance and
funding required shall be presented to the city council for approval before that project is
undertaken.
3. Four members of the board shall be the minimum number necessary to constitute a
quorum for the transaction of business; provided, that the vote of not less than three
members shall be necessary to take action on any particular item before it.
4.
The -heard shall hold regular meetiRg-S en the secend -and- fourth Wednesdays of each
month at 7:00 p.m. at the Edmonds city council chambers. Cancellation of a real ilar
mee D ng, or a different location for a regular meetiRg, Shall be aRAGI-inceed at the last
regular meeting preceding the affected meeting, if possible, otlher�.vise t-he change well
advertised in the regular ma„r,er.Regular meetings of the board are held the first second
and fourth Wednesday of each month at 7:00 p.m. as hybrid meetings that are accessible
both virtually and in -person and where the in -person component is conducted in the
Brackett Room, Edmonds City Hall, 121 Fifth Avenue N., Edmonds, Washington.
5. The city council shall meet periodically with the planning board at a city council meeting
in order to review and update planning board agendas. The intent of this section is to
stimulate continuing communication between mayor, city council and the planning board
in an effort to identify and solve the problems facing the city of Edmonds. Nothing herein
shall be construed to limit the manner in which items are placed on a planning board
agenda nor the topics that may be considered by the planning board.
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6. The board shall adopt rules of procedure and rules governing election and duties of
officers of the board; provided, however, said rules shall pertain only to the internal
procedures of the members and said rules and procedures may be questioned only by
members of the board and do not give standing to question said procedures to
nonmembers or other parties. [Ord. 4222 § 1 (Att. A), 2021; Ord. 3421 § 1, 2002; Ord. 3094
§ 1, 1996; Ord. 2659, 1988; Ord. 2656 § 4, 1988; Ord. 2433, 1984; Ord. 2342, 1983; Ord.
2196 § 1, 1981; Ord. 2170 § 3, 1980].
Chapter 10.90
EDMONDS HISTORIC PRESERVATION COMMISSION
Sections:
10.90.010 Creation and size.
10.90.020 Composition of the commission.
10.90.030 Terms.
10.90.040 Powers and duties.
10.90.050 Rules and officers.
10.90.060 Commission staff.
I 10.90.010 Creation and size.
There is hereby established an Edmonds historic preservation commission. Members of the
Edmonds historic preservation commission shall be appointed by the mayor and approved by
the city council. All appointments shall be residents of Edmonds, except as expressly provided
in ECC 10.90.020(B). [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3870 § 1, 2012; Ord. 3669 § 1, 2007; Ord.
3392 § 1, 2002].
I 10.90.020 Composition of the commission.
A. All members of the commission must have a demonstrated interest or competence in
historic preservation and possess qualities of impartiality and broad judgment.
B. The commission shall consist of seven voting members and one nonvoting, ex officio position
to be filled by Edmonds city council members; provided, that if the commission has more than
seven voting members at the time this code is adopted, all members shall remain full voting
members until the size of the commission can be reduced to seven through term expiration or
other occurrence of vacancy. The commission shall include at least two professionals who have
experience in identifying, evaluating, and protecting historic resources and are selected from
among the disciplines of history, architecture, architectural history, historic preservation,
planning, cultural anthropology, archaeology, cultural geography, American studies, law, and/or
real estate. Four positions shall be filled by citizens of Edmonds with demonstrated interest in
historic preservation. One position shall be filled as recommended by the Edmonds South
Snohomish County Historical Society. A commission action that would otherwise be valid shall
Packet Pg. 62
2.2.c
not be rendered invalid by the temporary vacancy of one or all of the professional positions,
unless the commission action is related to meeting certified local government (CLG)
responsibilities cited in the certification agreement between the mayor and the historic
preservation officer. Furthermore, in special circumstances, exceptions to the residence
requirement of commission members may be granted by the mayor and the city council in
order to obtain representatives from those disciplines. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3870
§ 2, 2012; Ord. 3813 § 1, 2010; Ord. 3669 § 2, 2007; Ord. 3526 § 1, 2004; Ord. 3392 § 1, 2002].
I 10.90.030 Terms.
The original appointment of members to the commission shall be as follows: three for two
years, two for three years, and two for four years. Thereafter, appointments shall be made for a
three-year term. Vacancies shall be filled by the mayor for the unexpired term in the same
manner as the original appointment. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
I 10.90.040 Powers and duties.
The major responsibility of the historic preservation commission is to identify and actively
encourage the conservation of the city's historic resources by initiating and maintaining a
register of historic places and reviewing proposed changes to register properties; to raise
community awareness of the city's history and historic resources; and to serve as the city's
primary resource in matters of historic planning and preservation.
In carrying out these responsibilities, the historic preservation commission shall engage in the
following:
A. Conduct and maintain a comprehensive inventory of historic resources within the
boundaries of the city and known as the Edmonds historic inventory; publicize and periodically
update inventory results. Properties listed on the inventory shall be recorded on official zoning
records with a "HI" (for historic inventory designation). This designation shall not change or
modify the underlying zone classification.
B. Initiate and maintain the Edmonds register of historic places. This official register shall be
compiled of buildings, structures, sites, objects and districts identified by the commission as
having historic significance worthy of recognition and protection by the city and
encouragement of efforts by owners to maintain, rehabilitate and preserve properties.
C. Review nominations to the Edmonds register of historic places according to criteria in
ECDC 20.45.010 and adopt standards in its rules to be used to guide this review and the
issuance of a certificate of appropriateness or waiver.
D. Review proposals to construct, change, alter, modify, remodel, move, demolish or
significantly affect properties or districts on the register as provided in Chapter 20.45 ECDC and
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2.2.c
adopt standards in its rules to be used to guide this review and the issuance of a certificate of
appropriateness or waiver.
E. Provide for the review either by the commission or its staff of all applications for approvals,
permits, environmental assessments or impact statements, and other similar documents
pertaining to identified historic resources or adjacent properties.
F. Conduct all commission meetings in compliance with Chapter 42.30 RCW, Open Public
Meetings Act, to provide for adequate public participation and adopt standards in its rules to
guide this action. A regular meeting of the board is held the second Thursday of each month at
6:00 p.m. as a hybrid meeting that is accessible both virtually and in -person and where the in -
person component is conducted in the Brackett Room, Edmonds City Hall, 121 Fifth Avenue N.,
Edmonds, Washington
G. Participate in, promote and conduct public information, educational and interpretive
programs pertaining to historic and prehistoric resources.
H. Establish liaison support, communication and cooperation with federal, state and other local
government entities which will further historic preservation objectives, including public
education, within the city.
I. Review and comment to the city council on land use, housing and redevelopment, municipal
improvement and other types of planning and programs undertaken by any agency of the city,
other neighboring communities, Snohomish County, the state or federal governments, as they
relate to historic resources of the city.
J. Advise the city council and chief local elected official generally on matters of historic planning
and preservation.
K. Perform other related functions assigned to the commission by the city council or chief local
elected official.
L. Provide information to the public on methods of maintaining and rehabilitating historic
properties. This may take the form of pamphlets, newsletters, workshops or similar activities
M. Officially recognize excellence in the rehabilitation of historic buildings, structures, sites and
districts, and new construction in historic areas; and encourage appropriate measures for such
recognition.
N. Be informed about and provide information to the public and city departments on incentives
for preservation of historic resources including legislation, regulations and codes which
encourage the use of adaptive reuse of historic properties.
O. Review nominations to the state and national registers of historic places.
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2.2.c
P. Investigate and report to the city council on the use of various federal, state, local or private
funding sources available to promote historic resource preservation in the city.
Q. Serve as the local review board for special valuation and:
1. Make determinations concerning the eligibility of historic properties for special
valuation;
2. Verify that the improvements are consistent with the Washington State Advisory
Council's standards for rehabilitation and maintenance;
3. Enter into agreements with property owners for the duration of the special valuation
period as required under WAC 254-20-070(2);
4. Approve or deny applications for special valuation;
5. Monitor the property for continued compliance with the agreement and statutory
eligibility requirements during the 10-year special valuation period; and
6. Adopt bylaws and/or administrative rules and comply with all other local review board
responsibilities identified in Chapter 84.26 RCW.
R. The commission shall adopt rules of procedure to address subsections (C), (D), (F), (0) and (Q)
of this section. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3951 § 1, 2013; Ord. 3392 § 1, 2002].
I 10.90.050 Rules and officers.
The commission shall establish and adopt its own rules of procedure, and shall select from
among its membership a chairperson and such other officers as may be necessary to conduct
the commission's business. [Ord. 4274 § 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
I 10.90.060 Commission staff.
Commission and professional staff assistance shall be designated by the mayor with additional
assistance and information to be provided by other city departments as may be necessary to
aid the commission in carrying out its duties and responsibilities under this chapter. [Ord. 4274
§ 1 (Exh. A), 2022; Ord. 3392 § 1, 2002].
Chapter 10.95
CITIZENS' TREE BOARD
Sections:
10.95.010 Board created - Membership.
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2.2.c
10.95.020 Officers of board - Meetings - Forum.
10.95.030 Powers and duties.
I 10.95.010 Board created - Membership.
A. There is hereby created a citizens' tree board consisting of seven members plus one
alternate and one nonvoting, ex officio position to be filled by an Edmonds city council
member. Board members must be Edmonds residents. It is recommended the board include
citizens from throughout the city (representing different watersheds and neighborhoods).
Additionally, those with professional or hobbyist interest/experience in urban forestry,
horticulture, and habitat enviroscaping are preferred; these may include arborists, botanists,
horticulturists, native plant experts, master gardeners, wildlife experts, and related.
B. Each councilmember shall appoint one tree board member to a term the duration of which
shall coincide with the term of the appointing councilmember. Each of the seven tree board
positions, numbers one through seven, will be appointed by the councilmember holding the
respective position number, one through seven. The alternate member shall be appointed by
the council president to a term the duration of which shall coincide with the term of the council
president. All appointments must be confirmed by a majority of the full city council. Newly
elected councilmembers may reappoint an existing tree board member or alternate member or
may appoint a new member in the sole discretion of the individual councilmember. Where a
councilmember is appointed to fill a vacant council seat, that councilmember may only appoint
a person to the tree board if the tree board position associated with that council position
becomes vacant.
C. There shall be no term limits. Should a vacancy occur on the tree board, a new member shall
be appointed by the council position that previously appointed the vacant position on the tree
board for the remainder of the councilmember's term. [Ord. 4067 § 1 (Att. A), 2017; Ord. 3875
§ 1, 2012; Ord. 3807 § 1, 2010].
I 10.95.020 Officers of board - Meetings - Forum.
Members of the board shall meet and organize by election, from the members of the board, a
chair and vice chair and other officers as may be determined by the board. It shall be the duty
of the chair to preside at all meetings. The vice chair shall perform this duty in the absence of
the chair. Four members shall constitute a quorum for the transaction of business. If four
regular members are not present, the alternate member may fulfill the quorum requirement
for that meeting and vote accordingly. Otherwise, the alternate may not vote. The heard shall
meet regularly GR the first Thursday of each mA-.Pt-.h -at 6-00- p.m. at the EdMeRGIS City
chambers. A regular meeting of the board is held the first Thursday of each month at 6:00 p.m.
as a hybrid meeting that is accessible both virtually and in -person and where the in -person
component is conducted in the Brackett Room, Edmonds City Hall, 121 Fifth Avenue N.,
Edmonds, Washington [Ord. 4067 § 1 (Att. A), 2017; Ord. 4034 § 1, 2016; Ord. 3807 § 1, 2010].
Packet Pg. 66
2.2.c
I 10.95.030 Powers and duties.
A. The board is empowered to: advise and make recommendations to the mayor and city
council and, as appropriate, to the planning board and other boards or commissions of the city
on such matters including but not limited to:
1. An urban forest management program and/or ordinances to help preserve and protect
existing trees, encourage planting of additional trees, safeguard trees on parcels where
construction or renovation is occurring or planned to occur, and encouraging the
Edmonds citizenry to become active stewards of the urban forest.
2. Increasing community outreach and education regarding the value of trees, proper
selection of trees, and correct methods for planting of and caring for trees.
3. Working with civic, religious, and citizen groups on specific projects or to organize
invasive plant removal and native vegetation planting in accord with the department of
parks, recreation and cultural services.
4. Facilitating relevant grant applications supporting ecology and watershed protection
projects.
5. Sponsoring an annual Arbor Day event.
6. Working towards achieving and maintaining a Tree City USA® status.
B. The board shall provide an annual report to the city council within the first quarter of each
year. [Ord. 4067 § 1 (Att. A), 2017; Ord. 4034 § 2, 2016; Ord. 3807 § 1, 2010].
Packet Pg. 67
2.3
City Council Agenda Item
Meeting Date: 01/10/2023
Library Emergency Repair and Renovation
Staff Lead: Susan McLaughlin
Department: Development Services
Preparer: Susan McLaughlin
Background/History
In June of 2022, an irrigation pipe burst at the Edmonds branch of the Sno-Isle Library. The pipe is part
of the building irrigation system, and is maintained and operated by the City Parks Department. The pipe
provided water to the plants on the green roof. The irrigation line connected the main water supply to
the roof irrigation system through a backflow valve located in a mechanical space above the library. The
pipe failed just above the junction of the backflow valve but we do not know a direct cause for the
failure.
The water was overflowing for 8-12 hours and the water flooded the plaza level of the Edmonds library
during closed hours. The entire 17,000 sq ft library was filled with approximately 2 inches of standing
water. The City has been responsible for immediate clean up and repair. The immediate repair has been
completed and cost approximately 260K. The City anticipates that insurance will cover 100% of those
costs.
The repair and restoration is more complex as there are shared responsibilities between Sno-Isle and
the City. The City is responsible for all building related repairs -including but not limited to walls,
flooring, restrooms and elevator. We are working with insurance on those claims and we anticipate that
the large majority of work will be covered. Thereby minimizing the City's out of pocket expenses.
Sno-Isle Libraries insurance will be used to cover a portion of the renovation project (furniture damage,
equipment, and materials). There is also an interest to assess opportunties to modernize the library
whilst undergoing the necessary restoration work. Sno-Isle Libraries published an RFQ on June 22, 2022,
to secure the services of an "on call" architect for multiple capital and facilities projects. The contract
was awarded to Johnston Architects on October 2, 2022. The architectural services for the library design
and remodel work are being covered by Sno-Isle Libraries. The City and Sno-Isle are evaluating design
options, costs and schedule. Our collective goal is to reopen the library as soon as possible.
The City and Sno Isle continue to maintain a positive working relationship on these emergency repairs
and renovation work. We are excited about the upgrades that this unfortunate incident has afforded
and we have committed to a Summer 2023 reopening.
The City and the Library District operate under a Library Annexation Agreement that is dated November
S, 1998. It is anticipated that this annexation agreement will require an update as a result of this project,
based on the building updates that may be done and the funding strategies.
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2.3
Staff Recommendation
This is a briefing to raise awareness about the repair/renovation work at the library, and to inform the
Council Committee about upcoming Council action that will be required to complete this work.
Narrative
See background/history
Attachments:
Library District Annexation Agreement
Packet Pg. 69
2.3.a
CITY CLERK
CITY OF EDMONDS
121 5TH AVENUE NO.
EDMONDS, WA 98020
LIBRARY ANNEXATION AGREEMENT
WHEREAS, the City of Edmonds (hereinafter "City'), entered into a Library Services
Agreement on November 5, 19981, (hereinafter "Services Agreement"), with the Sno-Isle
Regional Library District (hereinafter "Library District"); and
WHEREAS, the City approved, by Ordinance No. 3342 of the City Council, on the 2nd
day of January, 2001, its intention to annex to the Library District, finding that the public interest
will be served thereby, -pursuant to RCW 27.12.360 and _370; and
WHEREAS, the Board of Trustees of the Library District did, on the 22nd day of
January, 2001, concur with the annexation, subject to the following Library Annexation
Agreement (hereinafter "Annexation Agreement") being entered into between the City and the
Library District:
WITNESSETH
The City and the Library District, in consideration of their mutual promises and
covenants hereinafter set forth, agree:
1. The City shall submit to. a special election on the 15th day of May, 2001, pursuant
to RCW 27.12.370, the question of whether the City shall be amiexed to the Library District.
2. If a majority of the persons voting at the special election vote in favor of such
annexation, the City shall be annexed to and become part of the Library District. If a majority of
the persons voting do not vote in favor of such annexation, then this Annexation Agreement shall
be null and void and the Services Agreement shall remain in effect according to its terms.
3. Effective upon January 1, 2002, and continuing thereafter until such annexation
shall be withdrawn according to the laws of the State of Washington, if ever, or the parties
otherwise mutually agree in writing, the parties shall have the following obligations pursuant to
this Annexation Agreement:
3.1 Obligations of City. Effective January 1, 2002, or such other effective
date of the annexation, and thereafter, as long as the Library District requests the City to provide
Library Quarters or until such annexation is withdrawn according to the laws of the State of
Washington, if ever, or the parties otherwise mutually agree in writing, the City shall continue to
provide, within the City, at no rental cost to the Library District quarters, as described herein,
along with any of the quarters' existing furnishings, shelving, fixtures and other improvements,
for the Library with sufficient and satisfactory electricity, gas, water, sewer, garbage and
custodial services; provided, however, the Library District shall reimburse the City for the actual
The Library Services Agreement was executed by the Library District on October 26, 1998, and the City on
November 5, 1998.
Packet Pg. 70
2.3.a
or proportionate costs, of providing utilities and custodial services to the quarters pursuant to
paragraph 3.2.1 below.
3.1.1 The City shall provide to the Library District quarters for the
library. At the commencement and during the course of this Annexation Agreement, except as
set forth herein or otherwise agreed to by the parties, Quarters shall consist of 17,001 square feet
of floor space on the first floor, excluding the common area (lobby, elevator and rest rooms,
comprising 924 square feet) of the Edmonds Library Building located at 650 Main Street,
Edmonds, Washington (the "Library Quarters"). In the event that the Library Quarters shall be
destroyed or the use of them impaired by fire, earthquake or other natural disaster, or shall
become so deteriorated in their use that they are unsuited and unfit for library use, the parties
agree to meet to renegotiate the provisions of this paragraph.
3.1.2 The City shall provide access to the Library Quarters through
common areas as noted in Section 3.1.1 above. The City shall provide custodial maintenance
and utilities, or a pro -rated portion thereof attributable to such common areas.
3.1.3 The City shall provide all exterior
landscaping services.
3.2 ObIigations of the Library District:
3.2.1 The Library District shall reimburse the City for the actual or pro-
rated costs of providing utilities and custodial maintenance to the Library Quarters described in
Section 3.1.1 of this Agreement. The City shall provide such reasonable and necessary
documentation of any expenses for which it seeks reimbursement to allow the Library District to
verify the nature of the expense and amount of the Library District's share of such expenses.
3.2.2 The Library District shall assume responsibility for and provide all
replacement furnishings and office equipment necessary to operate the library in accordance with
the mission of the Library District. The furnishings, office equipment, fixtures, shelving and
other improvements currently in the Library Quarters shall remain and be available for use by the
Library District.
3.2.3 The Library District shall establish an Edmonds Building
Maintenance Reserve Fund, hereinafter referred to as the "Reserve Fund". The Library District
shall pay into the Reserve Fund the amount of One Million One Hundred Eleven Thousand Six
Hundred Fifty Eight Dollars ($1,111,658.00) over the course of the first three (3) years of this
Agreement based on the following three (3) year payment schedule:
Year 1
$538,732
Year 2
$374,814
Year 3
$198,112
TOTAL
$1,111,658
3.2.3.1 The Reserve Fund shall remain in the Library District
2
Packet Pg. 71
2.3.a
Reserve Fund, under the control of the Library District but subject to this Agreement. In the
event that this Agreement terminates or the Library District utilizes facilities within the City of
Edmonds that are not owned by the City of Edmonds, the Library District shall be free to apply
any balance in the Reserve Fund as it may deem appropriate, in its sole discretion.
3.2.3.2 The Library District shall invest the Reserve Fund,
along with the Library District's other Reserve fund; provided, that the interest earnings on the
Reserve Fund shall be credited to and available for the expenditures for which the Reserve Fund
was established.
3.2.3.3 The money in the Reserve Fund shall be applied to the
Library District's share of the cost of replacement of the roof of the building in which the
Library Quarters are located. The share of the cost of replacement of the roof shall be fifty
percent (501/o) of that cost up to an aggregate total contribution of Three Hundred Thousand
Dollars ($300,000.00). The Library District shall make payment upon receipt of invoices or
other payment requests from the City which shall provide the Library District with
documentation of the costs and the City's conternporaneous payment of its share of the cost or
installment thereof.
3.2.3.4 The balance of the fiords in the Reserve Fund may be
used with the iiwnial consent of the Library District and the City to pay for maintenance,
fizrnishings, equipment and improvements within the Quarters described in Section 3.1.1 of this
Agreement. Such maintenance and improvements may include but are not limited to: carpeting,
paint and/or wall coverings, light fixtures and any and all other fixtures and amenities within the
quarters described in Section 3.1.1 of this Agreement. The level of such maintenance and/or
replacement shall be at the discretion of the Library~District, provided that the level of
maintenance shall be consistent with public safety and the protection ❑ the Library's quarters
am unreasona a wear an ear. a event at the Reserve un is ex aus e , the City and
tl-e-L-151-a-r-y-07strict shall negotiate the responsibility for maintenance, furnishings, equipment
and improvements for the Library Quarters.
3.3 Except as provided for herein, the City shall be responsible for all other
maintenance, repair or capital costs to the building in which the Library Quarters are located and
the property on which it is located. The City shall be responsible to determine the level and
timing of all maintenance, repair or capital improvement, with the level and timing being
determined in the reasonable exercise of the legislative discretion of the City.
4. No Indemnity. The parties shall bear their respective liabilities in the event of a
claim by a third party in accordance with the laws of the State of Washington. Neither party
agrees or promises to indemnify or hold harmless the other and liability shall be determined in
accordance with state law.
5. The Library District shall continue to provide library services to the residents of
the City pursuant to the applicable provisions of Chapter 27.12.RCW and in accordance with the
applicable policy or policies of its Board of Trustees until such time, if ever, that said annexation
be withdrawn according to the State of Washington.
Packet Pg. 72
2.3.a
6. The Library District and the City shall maintain general liability insurance in an
amount not less than Two Million Dollars ($2,000,000) per claim and Three Million dollars
($3,000,000) annual aggregate covering acts and omissions and those of its employees and
agents. The City shall maintain its participation in the Washington Cities Insurance Authority
(WCIA) or provide similar liability coverage.
7. The City shall appoint a local library advisory board and, from time to time,
replacements thereto as necessary to serve in an advisory capacity to the city and to the Library
District.
8. Subject to the survival of applicable indemnity provisions, the underlying
Services Agreement between the parties shall terminate upon such date as set by state law as the
effective date of the annexation, provided that such annexation is approved by the voters.
9. The provisions of this Annexation Agreement are intended and shall supersede
and replace the provisions of the Services Agreement upon its termination referenced above.
DONE this .3""4 day of A4QA,.2 )2001.
ATTEST/AUTHENTICATED:
Sandra S. Chase, City Clerk
APPROVED AS TO FORM:
OFFICE F TH CITY ATTORNEY:
W. Scott Snyder
CITY OF EDMONDS
Ma. or Gary aaltenson
SNO-ISLE REGIONAL
LIBRARY DISTRICT
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2.4
City Council Agenda Item
Meeting Date: 01/10/2023
Engineering Division Senior Permit Coordinator Job Description
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
Staff Recommendation
Forward item to the consent agenda for approval by City Council.
Narrative
It is the goal of this department to attract and retain quality employees through recognition of and
reward for good performance, including providing reasonable opportunities for career advancement.
Reclassifying existing employees who have shown to meet the eligibility requirements of the higher
classification and providing internal promotional opportunities for employees meets this goal.
The reclassification proposed is for an Engineering Division employee who currently holds the position
of half time Permit Coordinator. The demands of this position have consistently required work to be
performed above that which is required of the standard Permit Coordinator position. This employee
currently meets the eligibility requirements for reclassification to a Senior Permit Coordinator. These
requirements include a minimum amount of experience in the current or related role, as well as showing
the aptitude to perform at a higher level. This new job description will provide a normal progression of
advancement for this position and no increase in FTEs is proposed.
The Senior Permit Coordinator is a represented position and was recognized through approval of the
most current AFSCME contract.
Attachments:
Attachment 1 - Senior Permit Coordinator Job Description
Attachment 2 - Existing Permit Coordinator Job Description
Packet Pg. 74
2.4.a
City of
EDMONDS
Washington
SENIOR PERMIT COORDINATOR - ENGINEERING
Departments:
Public Works - Engineering
Pay Grade:
NE-31
Bargaining Unit:
AFSCME
FLSA Status:
Non Exempt
Revised Date:
Dec 2022
Reports To:
City Engineer
POSITION PURPOSE: Under general supervision, provides the full range of permit services provided by the
Department; receives and processes applications and requests for civil construction activities related to building,
engineering and land use applications/permits; assists customers with resolution of questions, complaints, or
application problems; explains policies and procedures related to permit process; coordinates with other staff to
ensure the smooth processing of relevant permits through to issuance. Performs a variety of clerical and technical
support tasks to prepare and maintain records and files.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Accepts and processes electronic applications for water, sewer and right-of-way permits as well as
subdivision civil construction applications.
• Enters permit applications into permit tracking systems, assigns plan reviews, verifies current State
contractor and City Licenses, collects fees, and issues permits.
• Tracks site performance and maintenance bonds associated with engineering permits and subdivision
civil construction.
• Recommends changes to permit tracking systems to improve efficiencies, develop reports and maintain
permit records.
• Runs various permitting reports and analyzes data to support Engineering Division staff in their work,
including but not limited to, monthly reporting on permit revenue and development fees, weekly
reporting on project plan reviews, potential conflicts with street overlays, sidewalk and curb ramp
construction, annual transportation impact fee reporting, etc.
• Prepares quarterly billing to the utility companies in the Edmonds Utility Consortium.
• Maintains City website pages related to private development construction requirements and processes.
• Assists the public at the permit counter; receives and responds to telephone and email inquiries from the
general public as well as from City Departments.
• Handles administrative functions such as: electronic filing of permits and plans, creating and maintaining
handouts and processes, manages project and address files, attends meetings as assigned.
• Checks status of all current applications; organizes and updates project files; verifies review assignments
and approvals throughout the permit tracking process.
• Sends out notices regarding expiring applications and expired permits; sends out reminder notices for
permit renewals and expiring permits.
• Processes public records requests and coordinates responses with the City Clerk's office; purges files
and prepares for State Archiving as required.
• Performs related duties as assigned that are within the scope of the position classification
Senior Permit Coordinator - Engineering Dec 2022
Packet Pg. 75
2.4.a
Required Knowledge of:
Development related permitting processes, current regulations and codes.
Basic civil construction concepts, vernacular, and technology.
Principles of effective customer service.
Basic mathematical computations adequate to correctly perform work.
Routine report creation and record keeping processes.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include customer service.
• Modern office procedures, methods, and equipment including computers and computer applications.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
Reading and interpreting a variety of plans, specifications, and other materials related to the permitting
processes.
Planning and organizing work to meet schedules and time lines.
Maintaining required records and producing a variety of routine reports.
Interpreting and applying federal, state and local policies, laws and regulations related to area of
responsibility.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, outside agencies,
community groups, developers and the general public.
• Communicating effectively verbally and in writing, including customer service.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certificate and three years of customer service experience within the civil
construction/building trades environment or in a permitting office that includes customer service/public contact
and providing office clerical support;
An equivalent combination of education, training and experience which allows the incumbent to successfully
perform the essential functions of the position may also be considered.
Required Licenses or Certifications:
• A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance
requirements is required for any position that will drive for City business.
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Office and construction site environments.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone.
• Operating a computer keyboard and various office tools.
• Reading and understanding a variety of materials.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
Senior Permit Coordinator - Engineering Dec 2022
Packet Pg. 76
2.4.a
JOB DESCRIPTION
Senior Permit Coordinator — Engineering
Hazards:
• Contact with dissatisfied or potentially abusive individuals.
Incumbent Signature:
Department Head:
Date:
Date:
Senior Permit Coordinator - Engineering
Dec 2022
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2.4.b
City of
EDMONDS
Washington
PERMIT COORDINATOR (.50 FTE)
Departments: Development Services — Building or pay Grade: NE-9
Public Works - Engineering
Bargaining Unit: SEIU FLSA Status: Non Exempt
Revised Date: May 2017 Reports To: Building Official
or City Engineer
POSITION PURPOSE: Under general supervision, receives and processes applications and requests for building
and/or engineering type permits; assists the public at the counter with questions and concerns; explains policies
and procedures related to permit process; routes permit applications to appropriate departments; follows up on
the applications to ensure the smooth processing of relevant permits through to issuance. Performs a variety of
clerical and technical support tasks to prepare and maintain records and files.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Assists the public at the counter; responds to questions; provides handouts; takes in re -submittals and
new permit applications and explains the permitting process and fees.
• Issues permits, including over the counter permits and on-line permits. These can include but are not
limited to residential, mechanical, plumbing, re -roof, and right-of-way permits.
• Verifies current State contractor and City Licenses; routes new projects as appropriate; enters information
into permit tracking system and assigns to appropriate departments for action; checks fees.
• Handles administrative functions such as: filing of new permits and plans, finalized permits and ready to
issue permits.
• Logs in residential and commercial plans; logs in civil plans for subdivisions.
• Manages project and address files and plans, and assigns addresses.
• Checks status of all current applications; organizes and updates project packets; verifies review
assignments and approvals throughout the permit tracking process.
• Sends out notices regarding expiring applications and expired permits; sends out reminder notices for
permit renewals and expiring permits; processes requests for public records and maintains tracking log.
• Receives telephone inquiries and responds to messages; purges files and prepares for State Archiving
as required; creates monthly development activity report and distributes as required; attends meetings as
assigned.
• Maintains handouts and applications online and at front counter.
Required Knowledge of:
• Development related permitting processes, current regulations and codes.
• Basic building construction concepts, vernacular, and technology.
• Principles of customer service.
• Basic mathematical computations adequate to correctly perform work.
• Standard office procedures and equipment used.
Permit Coordinator May 2018
Packet Pg. 78
2.4.b
JOB DESCRIPTION
Permit coordinator
• Routine report creation and record keeping processes.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include customer service.
• Modern office procedures, methods, and equipment including computers and computer applications.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Reading and interpreting a variety of plans, specifications, and other materials related to the permitting
processes.
• Planning and organizing work to meet schedules and time lines.
• Maintaining required records and producing a variety of routine reports.
• Interpreting and applying federal, state and local policies, laws and regulations related to area of
responsibility.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Communicating effectively verbally and in writing, including customer service.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certificate and two years of customer service experience within the building trades
environment or in a permitting office that includes customer service/public contact and providing office clerical
support; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office and construction site environments.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone.
• Operating a computer keyboard and various tools.
• Reading and understanding a variety of materials.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
Hazards:
• Contact with dissatisfied or potentially abusive individuals.
Incumbent Signature: Date:
Department Head: Date:
Permit Coordinator May 2018
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2.5
City Council Agenda Item
Meeting Date: 01/10/2023
Employment Agreement - Executive Assistant to City Council
Staff Lead: Council President Tibbott
Department: City Council
Preparer: Beckie Peterson
Background/History
The City Council may, pursuant to ECC 2.03.010, hire a contract employee on an annual basis to serve as
its Executive Assistant. The contract is to provide for the delegation by the Mayor of the day-to-day
employment direction of this individual to the City Council President.
Recommendation
Review the draft employment agreement for Rebecca Black Peterson for 2023, make recommendations
for changes and direct the city attorney to finalize an employment agreement for full council approval
on a future consent agenda.
Narrative
Rebecca Black Peterson has been asked by the 2023 Council President to continue in the position
Executive Assistant to Council.
This draft employment agreement has been reviewed by Human Resources Director Neill-Hoyson, who
advised that should Council choose to include that this position is eligible for any health insurance opt -
out program that is established for non -represented employees that would be appropriate.
Attachments:
DRAFT 2023 Employment Agreement - CC Executive Assistant - Rebecca Black Peterson 12.20.2022
Packet Pg. 80
2.5.a
EMPLOYMENT AGREEMENT
EXECUTIVE ASSISTANT TO CITY COUNCIL
WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City
Council") utilizes the services of an Executive Assistant to perform a variety of
confidential tasks related to its legislative and research functions; and
WHEREAS, the Mayor of the City of Edmonds is by state statute the chief
administrative officer of the City, invested with the power to hire and fire employees and
to direct their day-to-day activities; and
WHEREAS, in the interest of fostering an appropriate working relationship between the
Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate
the day-to-day responsibility for the direction of said employee to the City Council's
President; and
WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of
Executive Assistant with an employee specifically answerable to the Council, under
specific, limited terms and conditions governed by the provisions of this employment
agreement and not subject to the general personnel policies of the City;
NOW, THEREFORE, the City of Edmonds, Washington and Rebecca Black Peterson
(hereinafter "Employee") do hereby enter into this agreement for employment services
("Agreement"). The Employee's employment will be governed exclusively by the
provisions of this Agreement unless otherwise provided herein.
1. Term of Employment: This Agreement will take effect as of February 1, 2 223 the
e ff etive date set f .",, below and will expire on January 31, 20243 unless extended
pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited
number of terms of one (1) calendar year duration at the sole discretion of the City
Council. The purpose of this term is to permit an annual review of the performance of the
Employee by the outgoing City Council President in order that the City Council President
may determine whether or not it is appropriate to renew this Agreement for an additional
term.
It is one of the basic understandings of this Agreement that the Employee will work
closely with the City Council President and the City Council. As such, this position will
be one in which the confidence of the City Council President and City Council will be
essential to the proper performance of the Employee's duties. Therefore, the City Council
reserves the right not to renew this Agreement, or to terminate this Agreement as herein
provided in order to preserve that confidence and a feeling of confidentiality between the
City Council President, the City Council and the Employee as Executive Assistant.
2. Duties: The Employee will serve as the Executive Assistant for the City Council
and complete legislative research when requested by Council. The Employee will be
under the general day-to-day direction of the City Council President and will provide
such assistance as may be necessary to individual members of the City Council. In the
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20232 Employment Agreement
Executive Assistant to City Council
event of a conflict in direction between Council members, the Employee will rely upon
the direction of the City Council President. A generalized description of the duties of this
position is attached hereto as Exhibit A and incorporated herein by this reference. The
listing of duties in Exhibit A is intended as a descriptive tool only, and will not limit the
City Council President or City Council to make task assignments; provided, however,
that such duties be linked to the City Council President's Office and the legislative
function of the City Council and will, in all respects, be governed by statutory,
constitutional and ordinance limitations on the duties of public employees. The City
Council President, by he+ -their signature below, specifically represents that the Mayor has
delegated his statutory authority to direct the day-to-day duties of this Employee to the
City Council to be exercised by and through the City Council President. This delegation
is revocable by the Mayor and will not be binding on the subsequent elected or appointed
mayors unless ratified by them.
3. Hours of Work: This is a full-time position. The Employee will work office hours
as assigned and directed by the City Council through the City Council President. Such
hours may normally be worked Monday through Friday between 8:00 a.m. and 5:00 p.m.,
with any appropriate meal and rest periods as required by law. In addition, the Employee
may perform assigned work off site. Such hours will be within prescribed limits and
approved by the City Council President. It is anticipated that the Employee will work up
to 40 hours per week to successfully perform the required work. This general description
of working hours will not limit the ability of the City Council President to change the
working schedule or adjust it from time to time.
4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a
base rate of $45.25823836 per hour, which is Step ALI of pay range NR-33. The commented [Wei]: This is Where she Will be after he
Employee will move through this pay range per the non -represented employee step on the annual annual was not sure if We needed to round it since i
salary.
compensation policy except that the Employee will receive progress to Step 2 after six
(6) months of empleyment, whieh will inelude the time the Employee has spen working
date September , 2022 Thereafte ,,ddit:,,na Lv e step progressions will take ..lace ,
3axua�-upon extension or renewal of this Agreement, to take effect on February I of
eaefrextension or renewal year. In addition, the Employee will receive any annual COLA
that the Council chooses to give non -represented employees. The City will pay the
applicable employer's portion of Medicare, PERS retirement, Municipal Employee
Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or
benefits as may be required under the provisions of state and federal law based upon the
number of hours worked. MEBT benefits will be provided as required by law or by the
provisions of a plan document. "Plan Document" will mean for the purposes of this
Agreement the MEBT or other contract, or policy documents, which require, by their
terms, the participation of all qualified employees.
The benefits to be paid to the Employee will be governed solely by this Agreement. No
benefit not specifically addressed or listed herein will be granted to the Employee. The
provisions of this Agreement will control over any conflicting provision of the City
ordinances, City Personnel Policy Manual, any collective bargaining agreement or any
other general grant of benefits to City employees. The benefits which the Employee will
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20232 Employment Agreement
Executive Assistant to City Council
receive are limited to the following:
4.1 Insurance Benefits: The City will allow the Employee to participate in the City's
group employee insurance programs listed below. The City will pay the insurance
premiums in accordance with the following schedule:
INSURANCE BENEFIT/PREMIUM PAID
*Dental (WDS) family coverage / 90100% Employee, 90% Spouse & Dependents
*Vision / 90100% Employee, 90% Spouse & Dependents
*Medical / 90100% Employee, 90% Spouse & Dependents
Basic Life, Basic AD&D and LTD / 100% paid for by the City commented [we2]: she already receives these.
Medicare /As per Federal law
Industrial Accident /As per State law
Public Employees Retirement /As per State law
Unemployment Insurance /As per State law
MEBT /As per City ordinance
MEBT Life Insurance / As per MEBT Plan Document Article 17 Commented [wes]: Required per MEBT.
*NOTE: The City pays 90100% of the health insurance premium costs for a tnnof-UR,f
employees and 90% for an eligiblespouse or domestic partner
and dependents.
The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay
for the Employee's cost of the above -listed insurance benefits. The City's payment is
contingent on the Employee's qualification for such insurance program in accordance
with Plan Documents and does not constitute an obligation to pay a sum in lieu of
insurance or premium.
4.2 Vacation: Annual vacation is earned at the rate of 7.33 hours per month (to be
otherwise pro -rated if the employee works under 40 hours per week). Earned vacation
can be carried over into the next calendar year, provided the amount carried over does not
exceed 176 hours total at the end of the duration of the contract. Unused, accrued
vacation will be paid upon termination of employment.
4.3 Sick Leave: Sick leave is earned at the rate of 96 hours per year which is 8 hours per
month and will be loaded to the employee's sick leave bank in the amount of 4 hours per
pay period (to be otherwise pro -rated if the employee works under 40 hours per week).
Earned sick leave can be accumulated up to a maximum of 500 hours. Unused, accrued
sick leave will be forfeited upon termination of employment.
4.4 Holiday Pay: The employee will receive pay for all holidays during which City
offices are closed (to be otherwise pro -rated if the employee works under 40 hours per
week).
5. Confidentiality: One of the basic purposes of this Agreement is to provide an
employee who serves in a confidential capacity to the City Council and its City Council
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20232 Employment Agreement
Executive Assistant to City Council
President. The Employee acknowledges that she —they havehas been informed of the
necessity for confidentiality and understands that thevshe will report directly to the City
Council President any matter which she —they feels would breach such confidence or
confidentiality. In the event of any apparent conflict between the needs of the City
Council and that of the City in general, the Employee will report such matter to the City
Council President and rely on his/hertheir direction. In keeping with this confidential
relationship, the Executive Assistant position will not be a part of a collective bargaining
unit or subject to any collective bargaining agreement.
6. Termination of Agreement: The parties acknowledge that this employment
agreement creates an at -will employment relationship that may be terminated at any time,
with or without cause, by either party. This paragraph will control and supersede any
portion of this Agreement that might otherwise be construed as in any way altering the
Employee's at -will status.
7. Indemnification: As an employee of the City, the Employee will have the right to
indemnification by and on behalf of the City for actions taken in the scope of her
employment in accordance with the provisions of Chapter 2.06 of the Edmonds City
Code as same exists or is hereafter amended.
8. Entire Written Agreement: This document represents the entire agreement,
written or oral, between the parties. No representation or other oral agreement by either
party will survive the execution of this document. This document will be amended only
upon the express written agreement of both parties. The City Council President will
confer with the Mayor regarding any change.
9. Severability: The provisions of this Agreement will be severable. In the event that
any provision hereof is held to be void, illegal, or unenforceable, the remaining
provisions will survive; PROVIDED, however, that in the event the provisions of
paragraph 5, relating to the exclusion of this position from any collective bargaining unit,
or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to
be unenforceable, invalid, or void, this Agreement will immediately be at an end.
10. Effective Date: The effective date of this Agreement will be the date set forth
below.
DONE THIS day of January 2023Ju*e_1M.
CITY OF EDMONDS: EMPLOYEE:
Vivian Oise ,
City Council President
Rebecca Black Peterson
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2.5.a
20232 Employment Agreement
Executive Assistant to City Council
EXHIBIT A
EXECUTIVE ASSISTANT
Scope of Work/Position Duties
POSITION PURPOSE: Provides public contact and complex clerical/administrative
and research support to the Council. Plans and performs complex administrative office
coordination to assures smooth, timely and efficient office operations for the department
or assigned office; researches, collects, analyzes and compiles data and information for
inclusion in reports; maintains records, files and budgets related to departmental
operations, programs and expenditures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties
performed by all employees in this classification, only a representative summary of the
primary duties and responsibilities. Incumbent(s) may not be required to perform all
duties listed and may be required to perform additional, position -specific duties.
• Researches, collects and analyzes background data on pending legislative matters
as requested.
• Schedules meetings for Council and individual Council members; prepares
agenda memos for Council.
• Attends Council meetings as needed, prepares requested reports, minutes,
agendas, correspondence and other materials as appropriate and according to
decisions and approved actions.
• Assists Council President in drafting budget and planning of various Council
events and functions including coordinating arrangements for meeting facilities,
equipment and refreshments as appropriate; coordinates management of
legislative priorities with Council President.
• Coordinates and prepares press releases for Council as requested and/or various
community relations.
• Plans and performs complex administrative office coordination; relieves the
Council President of technical clerical and administrative duties having Council -
wide impact.
• Completes PSR's for the department, enters payroll into the City's financial
accounting software for the department and processes Council accounts payables.
• Performs various administrative duties including answering telephones and
greeting visitors; provides information in person or on the telephone or refers to
appropriate department personnel; opens, screens and routes mail.
• Maintains calendars relating to Council events as requested; schedules
appointments and conferences; assists with travel reservations and vehicle check -
in and checkout for Council as requested.
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2.5.a
6
20232 Employment Agreement
Executive Assistant to City Council
• Composes, prepares and types a variety of correspondence, memos, reports and
other materials and proofreads materials to assure accuracy and completeness.
• Administers and oversees contracts, Interlocal Agreements and other agreements
entered into by the City Council.
• Organizes and coordinates office functions, activities and communications;
assures efficient workflow and office operations.
• Must be able to work independently under direction of Council President to
complete assignments.
• Maintains accurate financial records and files pertaining to departmental
expenditures, budget balances and operations; prepares status reports, charts and
other documents as requested; prepares and coordinates purchase of office
supplies, equipment and other expenditures.
• Manages and maintains all records as required by State and Federal law;
including, but not limited to, records related to City elections, and records
pertaining to State audit requirements.
• Provides staff support and administrative assistance to various boards and
committees; prepares reports, agendas, correspondence and other materials as
appropriate and according to decisions and approved actions.
• Manages and maintains website for Council and provide website
support/administration for Council and any Council -related assigned boards,
committees, groups and/or events.
• Maintains files and records related to Council activities/business and retains and
purges records as needed under the Washington State records retention and
archiving rules.
• Operates office machines including: computers, copiers, calculators, fax machines
and other equipment as assigned.
• Performs a variety of special duties, projects or activities of the Council Office.
Required Knowledge of.
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City government.
• Legislative processes, research methods, data collection and statistical analysis.
• Accurate, lawful, and efficient record -keeping techniques.
• Budget monitoring and control including proficient skills in mathematics.
• Interpersonal skills using tact, patience and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
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2.5.a
7
20232 Employment Agreement
Executive Assistant to City Council
• Modern office procedures, methods, and equipment including computers and
computer applications and software programs sufficient to perform assigned
work.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Computer applications to include Microsoft Office Suite (such as Word, Excel,
Outlook, PowerPoint, etc.).
• Tracking and researching legislative bills.
• Assisting in the management of workload items for 7 Council members who may
have, at times, competing interests
• Performing technical clerical and administrative duties having department -wide
impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies and
procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and
laws.
• Must be able to meet required deadlines for legislative/administrative
duties/assignments.
• Successfully meeting schedules and time lines.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information, including confidentiality
between staff and Council members; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient,
accurate manner.
• Utilizing personal computer software programs and other relevant software
affecting assigned work.
• Working with diverse interest groups with potentially competing priorities.
• Establishing and maintaining effective working relationships with elected
officials, staff (other departments), management, vendors, outside agencies,
community groups and the general public.
• Meeting schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing including public relations and
customer service.
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20232 Employment Agreement
Executive Assistant to City Council
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination equivalent to: graduation from high school including or supplemented
by course work in political science, business administration, office management, office
administration or related field and three years of increasingly responsible administrative
office support experience including research work. Previous work experience in a
legislative environment and/or role preferred.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• The employee may be required to work some evenings (Tuesday night Council
meetings) and occasional weekends for Council events as necessary
• Must be able to work in a solitary environment.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person
or on the phone.
• Reading and understanding a variety of materials.
• Operating/using a computer keyboard and other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended
periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and
horizontally or otherwise positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
• Contact with angry or potentially upset individuals.
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