2023-02-14 City Council PSPHSP Special Packet1.
Op E D
o Agenda
Edmonds City Council
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FEBRUARY 14, 2023, 3:30 PM
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COMMITTEE MEMBERS: VIVIAN OLSON (CHAIR), JENNA NAND, COUNCIL PRESIDENT (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Draft Ordinance amending ECC 10.01 Boards and Commissions (15 min)
2. PSPHSP Committee Meeting Proposed Time Change (5 min)
3. Committee Update Format for New Standing Agenda Item (10 min)
4. Diversity Commission name change and annual presentation (15 min)
5. Intergovernmental Agreement Snohomish County Diversion Center (10 min)
6. Crime Analyst Job Description (5 min)
7. Ownership Transfer for K9 Hobbs (5 min)
8. Salary table approval request for grant funded position (10 min)
9. Recreation Staff Job Descriptions & Wage Range Update (15 min)
10. Parks & Recreation Staff Job Descriptions (Parks Maint and Rec Leader: Gymnastics) (10 min)
11. Take Home Policy for City -Owned Vehicles (15 min)
Edmonds City Council Agenda
February 14, 2023
Page 1
ADJOURNMENT 5:30 PM
Edmonds City Council Agenda
February 14, 2023
Page 2
2.1
City Council Agenda Item
Meeting Date: 02/14/2023
Draft Ordinance amending ECC 10.01 Boards and Commissions
Staff Lead: Council President Tibbott
Department: City Council
Preparer: Beckie Peterson
Background/History
The City Council has established several Boards, Commissions and Committees, each codified within ECC
Title 10 Boards and Commissions.
There is currently no unified process of how the public is informed of an open volunteer board position,
how the application/appointment/confirmation will be conducted, or an established timeline to fill
vacancies.
This item was introduced to Council and deliberated on January 17, 2023 and tabled for future
discussion. (Minutes attached).
Recommendation
Review and deliberate regarding first draft of amendments to chapter 10.01 ECC and give direction as to
any necessary edits prior to returning to consideration of full Council at a future meeting.
Narrative
The City of Edmonds has numerous Boards, Commissions, and Committees listed on the city website,
from the Architectural Design Board to the Youth Commission. The members of these volunteer boards
are community members who reside within Edmonds, and their collective work and contribution to our
City is significant and highly appreciated.
Each Board, Commission or Committee is distinct in its purpose, method, and membership. The
qualifications, selection/appointment methods and length of terms are unique to each entity. Boards,
Commissions and Committees are supported administratively by city staff liaisons, assigned from a city
department of a similar focus or mission. The efforts by these city staff members are commendable;
these meetings often occur outside regularly schedule business hours, and are a unique professional
staff/ community volunteer opportunity.
It is important that members of our community are able to easily access information about what board
or commission is seeking new members, and that the application and selection process is clearly
explained; consistent, fair and equitable. It is also critical that the rosters of these boards and
commissions be accurate, up to date, and publicly accessible, and that all stakeholders have clear
expectations of responsibilities and timelines.
A framework around the process of appointments to Boards, Commissions and Committees will improve
the volunteer -board experience for all; community volunteers, city staff, and elected officials.
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2.1
Attachments:
Ordinance Amending ECC 10.01 Boards & Commissions
2023-01-11 draft of chapter 10.01 ECC
Pages from 2023-01-17 City Council - Full Minutes-3272
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2.1.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CHAPTER 10.01 ECC AND
ESTABLISHING NEW PROCESSES RELATED TO THE
FILLING OF OPENINGS ON THE CITY'S BOARDS AND
COMMISSIONS.
WHEREAS, the city council would like to create a uniform process for the advertising,
considering, appointing, and confirming of appointees to the city's boards and commissions; and
WHEREAS, no such process currently exists; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Chapter 10.01 ECC, entitled "Council Confirmation," is hereby re -titled
"Notification and Application Procedures and Council Confirmation" and is hereby amended to
read as set forth in Attachment A hereto (new text is shown in underline; deleted text is shown in
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
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2.1.a
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
:•
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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2.1.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2023, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CHAPTER 10.01 ECC
AND ESTABLISHING NEW PROCESSES RELATED TO
THE FILLING OF OPENINGS ON THE CITY' S
BOARDS AND COMMISSIONS.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2023.
CITY CLERK, SCOTT PASSEY
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Chapter 10.01
NOTIFICATION AND APPLICATION PROCEDURES AND COUNCIL CONFIRMATION
Sections:
10.01.010 Public notification of service opportunities.
10.01.020 Means of notification.
10.01.030 Content of notice.
10.01.040 Incumbents.
10.01.050 Timeline for submission, review and appointment.
10.01.060 Multiple contemporaneous openings.
10.01.070 Resignations.
10.01.080 Roster of positions.
10.01.090040 Council confirmation defined.
10.01.100 Noncompliance.
10.01.010 Public notification of service opportunities.
The public shall be notified of all opportunities to serve on the boards and commissions codified
in Title 10 ECC, including but not limited to, opportunities to fill positions that have become
vacant and positions whose term will be expiring. For positions that have become vacant, public
notice shall be provided no later than fourteen (14) days after the vacancy occurs. For positions
whose term will be expiring, public notice shall be provided no later than ninety (90) days prior
to the expiration of the term.
10.01.020 Means of notification.
The public notice required in this chapter shall be provided through the following means:
A. Posting on a page of the city website that is dedicated to board and commission
openings;
B. Media release;
C. Inclusion in the city council packet under the "Received for Filing" heading or similar
place on the agenda where the notice would be seen without requiring council action.
The notice in subsection A shall remain in place for at least thirty (30) days. The notices in
subsections B and C need only be provided one time.
10.01.030 Content of notice.
The public notice shall identify the body and position number (if applicable) of the vacancy, the
term length and expiration date, the location of application materials, the submission deadline,
an invitation for position incumbents to re -apply (subject to any applicable term limits), and the
anticipated timeline for making the aDDointment.
10.01.040 Incumbents.
Incumbents who are eligible and interested in serving another term must submit an application
to be considered for re-apDointment to another term.
10.01.050 Timeline for submission, review and appointment.
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A. For positions that have become vacant, applications shall not be reviewed and
considered, nor shall submission be required, until at least fourteen (14) days after the
last of the three types of public notice was provided. For positions whose term will be
expiring, applications shall not be reviewed and considered, nor shall submission be
required, until at least thirty (30) days after the last of the three types of public notice
was provided.
B. For positions that have become vacant, the appointing authority shall appoint someone
to fill the vacancy no later than ninety (90) days after the vacancy occurs. For positions
whose term will be expiring, the appointing authority shall appoint someone to fill the
vacancy no later than (30) days prior to the expiration of the term.
C. In the event that no qualified applicant has responded by the application deadline, the
appointing authority shall re -start the process with a new round of public notification.
D. The appointing authority shall provide notice to the city council of the appointment
within five (5) days.
10.01.060 Multiple contemporaneous openings.
Where multiple contemporaneous positions on the same body are vacant or expiring within
sixty (60) days of one another, the appointing authority can treat an application for one
position as an application for another opening on the same body, PROVIDED THAT nothing in
this section alters the required timeline for notification and review as articulated elsewhere in
this chapter.
10.01.070 Resignations.
A vacancy caused by resignation shall be deemed to occur upon the effective date of the
resignation. Where an intended resignation is announced in advance, no vacancy occurs until
the date set forth in the resignation announcement.
10.01.080 Roster of positions.
The city clerk shall maintain and post on the city website a roster of all bodies established by
this Title 10 ECC, including the term expiration date of each position.
10.01.090010 Council confirmation domed.
When the provisions of city ordinances require the confirmation by the city council of any
PA@yE)Fa( appointment, whether to a board or commission established by ECC Title 10 or of a
public officer in accordance with provisions of ECC Title 2, such confirmation shall be expressed
by the affirmative vote of four members of the city council. The city council shall take action on
a proposed confirmation no later than thirtv (30) days after the citv council has been notified of
an appointment.
10.01.100 Noncompliance.
Noncompliance with this chanter may be grounds for the citv council's not confirming an
appointee, PROVIDED THAT the city council may opt to excuse any noncompliance and proceed
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2.1.b
to confirm an appointee. Noncompliance brought to the council's attention after confirmation
shall not result in forfeiture of the office.
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2.1.c
consideration and was a considerable consideration of the subcommittee in 2022 in providing options for
an hourly or flat rate fee. She recommended retaining question 6 for electeds.
Councilmember Chen agreed with previous comments to retain question 6. For anyone participating in the
survey that did not have enough knowledge about that issue, they can always select N/A. Some of the
respondents will have the knowledge, such as the finance team who review invoices.
Councilmember Buckshnis said there is value to question 6 but the finance team does not look at it. For
example, question 6d, Does Lighthouse display the ability and knowledge to research issues in a minimum
amount of time, respondents will need to either guess or select N/A. With a flat rate, it is difficult to ascertain
if Lighthouse is spending the right amount of time on tasks. She advised the finance committee has never
looked at Lighthouse invoices.
UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS TEITZEL,
BUCKSHNIS AND PAINE VOTING YES; COUNCILMEMBERS CHEN, OLSON, AND NAND
AND COUNCIL PRESIDENT TIBBOTT VOTING NO.
Councilmember Teitzel recalled a councilmember saying this document could be the basis for an ongoing
performance evaluation. The council does not have a formal evaluation process for the city attorney. If the
performance evaluation tool works well, it could be done annually in the future.
MOTION CARRIED UNANIMOUSLY.
Mayor Nelson declared a brief recess.
2. DRAFT ORDINANCE AMENDING ECC 10.01 BOARDS AND COMMISSIONS
Council President Tibbott explained this is a draft ordinance, An ordinance of the City of Edmonds,
Washington, amending Chapter 10.01 ECC and establishing new processes related to the filing of openings
on the City's boards and commissions. He emphasized for the council and the public that the ordinance
simply seeks to improve the way vacancies for all boards and commissions are filled. As due diligence was
done looking at the process for appointment planning board members, it was realized the steps for filling
vacancies have never been spelled out. The process relied on historical practices that had been followed for
decades. He emphasized this was not an attempt by the council to control the administration or for the
council to cover up its own lack of consistency in applying the process for selecting board and commission
members. It is simply to address a gap in the process for forming boards and commissions and filling
vacancies when they happen. He emphasized there was no wrongdoing and no rules were broken in the
process of bringing forward recommendations for the planning board. The way those recommendations
were brought forward was in line with the unwritten ideas and former practices.
Council President Tibbott expressed appreciation for those who volunteer on boards and commissions; they
play a very important role, some in an advisory capacity and others are citizen input groups that provide
information to the council and as a sounding board for the community. The City's boards and commissions
are very important so it is critical to outline how positions are filled.
City Attorney Jeff Taraday advised in drafting the ordinance, he primarily worked with the Council
Executive Assistant Beckie Peterson. It started with a conversation to outline concepts that needed to be
addressed in an ordinance and to kick around ideas and generally establish the scope of what would be
included in this chapter. Ms. Peterson sent him her notes/thoughts and he developed the draft ordinance
with a few tweaks along the way. As with most code chapters of this type, it is entirely subject to council
discretion; there is no state law that governs these processes so council is free to make changes. He provided
an overview of the ordinance.
Edmonds City Council Approved Minutes
January 17, 2023
Page 16
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2.1.c
• 10.01.010 Public notification of service opportunities
o States the city will provide public notification of all opportunities to serve on boards and
commissions including vacancies, terms that are ending even if the incumbent wants to renew.
o Provides timelines for when notice should occur: 14 days after a vacancy occurs or 90 days
prior to a term expiring.
• 10.01.020 Means of notification.
o There are three types of notification, posting on the City website, media release and including
in the Received for Filing section of the council packet.
o The posting on the website would be in place for at least 30 days
• 10.01.030 Content of notice.
o Identifies the particular board or commission that has the vacancy or opportunity, what
position, the length of the term, application materials and where to find them, the submission
deadline, inviting incumbents to reapply, and anticipated timeline for making the appointment.
• 10.01.040Incumbents
o States incumbents need to submit an application to be considered for reappointment
• 10.01.050 Timeline for submission, review and appointment
o Section A
■ Submission for a vacant position cannot happen until at least 14 days after the last of the
three types of notice was provided.
■ Submission deadline for positions whose term is expiring cannot happen until at least 30
days after the three types of public notice was provided.
o Section B
■ For positions that become vacant, appointment shall occur no later than 90 days after the
vacancy occurs
■ For positions whose term will be expiring, appointment shall occur no later than 30 days
prior to expiration of term.
o Section C
■ In the event of no qualified application responds by the application deadline public
notification process restarts
o Section D
■ Notice of appointment shall be provided to city council within 5 days
• 10.01.060 Multiple contemporaneous openings
o Appointing authority can treat an application for one position as an application for another
position on the same body.
• 10.01.070 Resignations
o A vacancy caused by resignation shall be deemed to occur upon the effective date of the
resignation. Where an intended resignation is announced in advance, no vacancy occurs until
the date set forth in the resignation announcement. Would allow someone to withdraw an
announced resignation.
o Consistent with state case law that addresses this type of situation
• 10.01.080 Roster of positions
o City clerk will maintain a roster of all board and commission positions and their term expiration
dates
• 10.01.090 Council confirmation
o Contains portions of existing Section 10.01.010
o Requires city council to act on proposed confirmation no later than 30 days after notification
• 10.01.100 Noncompliance
o City council can still confirm an appointee even if there was a flaw in the process
o Any noncompliance brought to the city council's attention after confirmation would not result
in forfeiture of office.
Edmonds City Council Approved Minutes
January 17, 2023
Page 17
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2.1.c
Mr. Taraday summarized the goal is to develop a process that meets the City's needs.
COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
ADOPT THE ORDINANCE AMENDING CHAPTER 10.01 ECC ESTABLISHING NEW
PROCESSES RELATED TO FILLING OPENINGS ON THE ON CITY'S BOARDS AND
COMMISSIONS.
Council President Tibbott explained in developing the ordinance, consideration was given to, 1) best
practices in other cities, 2) the city attorney was asked to ensure the ordinance was consistent with other
appointment and hiring process in the City, and 3) recapture best practices used in the past to appoint board
and commission members.
COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER CHEN, TO AMEND
10.01.020 MEANS OF NOTIFICATION, SECTION B, MEDIA RELEASE, TO INCORPORATE A
REQUIREMENT OF PAID ADVERTISEMENT IN AT LEAST TWO LOCAL PUBLICATIONS.
Councilmember Nand explained the reason she supports putting funding behind the publication is because
it is a constant struggle to get people who are geographically diverse and from non-traditional backgrounds
to participate in City boards and commissions. Widening the reach through paid advertisement would
expand the pool of applicants instead of the usual suspects. She would like to see a wider pool of applicants
that are more geographically diverse, represent a bigger age range and non-traditional backgrounds get
involved in City governance and the political process via volunteerism.
Councilmember Paine asked if the motion was to include other languages. Councilmember Nand said she
would defer to the administration's communications coordinator Kelsey Foster. That would be a valuable
addition if that was something she was able to incorporate.
Councilmember Chen asked if that was already covered in 10.01.020.13 Media release. Councilmember
Nand explained her reading of .020 is it would be just a press release that is sent to various publications
who can choose whether to publish it. A paid advertisement would place the open position in a more
prominent way and guarantee that it is carried in at least two local publications.
Councilmember Chen said 10.01.020.13 Media release already cover a lot of media. He suggested specifying
Korean, Chinese, or Hispanic publications, because otherwise it would not help.
Councilmember Nand asked if he was suggesting instead of just paid advertisements in a minimum of two
local publications, there also be a requirement that one be in a non-English language.
Councilmember Chen began to amend the amendment to add the above.
Councilmember Paine raised a point of order that there cannot be an amendment to an amendment. Mr.
Taraday advised an amendment to an amendment is allowed. Mayor Nelson ruled point not taken.
COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER PAINE, TO AMEND
THE AMENDMENT TO SPECIFY THE PAID MEDIA MUST BE THE MAIN MINORITY
LANGUAGES SUCH AS HISPANIC, KOREAN, AND CHINESE MEDIA.
Councilmember Chen commented it was a good idea to expand the reach in terms of advertising board and
commission openings. In Edmonds, the three main minority languages are Korean, Chinese and Hispanic.
Councilmember Buckshnis suggested Councilmember Chen meant Spanish rather than Hispanic. She asked
if that meant there would be interpreters as part of boards and commissions. If the City is publicizing in
Edmonds City Council Approved Minutes
January 17, 2023
Page 18
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2.1.c
foreign languages, she asked if there would be a requirement that the applicant understand English or would
individuals from minority populations be selected and the City provide interpreters as part of the board or
commission. She suggested this needed to be thought through a little more.
Councilmember Olson said Councilmember Buckshnis' point was also on her mind. She understands the
idea behind this, but was uncertain advertising in foreign languages was of value if the applicants did not
speak English, the language the board and commission's business would be conducted in, and feared it may
cause frustration. She will vote against all of these well intentioned, good thoughts in the big picture in
terms of trying to achieve something. If these amendments were not approved, the council could add an
intent to achieve outreach to minority communities through appropriate means and each time there is an
opening, the City administration can determine what that means for the particular board/commission
opening. It could be an announcement at a community center or church, a bulletin board or through people
who are in contact with a specific community, etc. She understood what the amendments were trying to
achieve, but she did not think being that prescriptive added value.
Councilmember Nand strongly disagreed with Councilmembers Buckshnis and Olson's comments. If an
member of the deaf community applied and needed an ASL interpreter, the City would find a way to
accommodate due to the value of that person's input. Saying it would be too arduous for someone who
speaks English as a second language to participate on a board or commissions is very offensive to
communities of color of which she and Councilmember Chen are members. Both she and Councilmember
Chen come from bilingual households, she is the daughter of immigrants and Councilmember Chen is
himself an immigrant. She felt it was saying the City didn't want people from the English as a second
language community because it might be too difficult to incorporate them into a board or commission.
Councilmember Nand expressed support for Councilmember Chen's amendment. Her original amendment
was paid advertisements in a minimum of two local publications. Councilmember Chen added to include
advertisements targeted to the English as a second language community. To anyone listening who speaks
English as second language or is a member of deaf community, she assured the City would find a way to
accommodate them if they wanted to participate in a board or commission.
Councilmember Buckshnis said Councilmember Nand put words in her mouth that she did not say. She has
no problem with what Councilmembers Nand and Chen are attempting to accomplish but was thinking of
the unintended consequences. There have been deaf individuals on the diversity commission. She referred
to Councilmember Nand's clarification of English as a second language. She was unsure why
Councilmember Nand was stating the council was attempting to not be inclusive; she welcomed English as
a second language individuals. Her question was if the person did not speak English, was the intent to have
interpreters. She was offended that Councilmember Nand was accusing her of making gestures when all
she was asking for was a response.
Mayor Nelson encouraged councilmembers to maintain respect for each other.
Councilmember Olson pointed out the original discussion was not English as a second language, it was
advertising in a different language where it was very likely to find people who do not speak English as a
second language. That was her point, not that she did not welcome people who speak English as a second
language. If someone who did not speak English wanted to participate, consideration could be given to
what logistics would be required to accommodate that. Seeking people who will have that additional
difficulty interacting with other members of the board or commission and doing the work and business of
reading packets, etc. is a lot for the City to take on.
Councilmember Chen assured all councilmembers were open minded and welcoming and the questions and
discussion are for the good of order. No one has any judgment against non-English speaking people. His
Edmonds City Council Approved Minutes
January 17, 2023
Page 19
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2.1.c
amendment was just to make it available and provide for a broader reach. In the United States, business is
still conducted in English.
Mr. Taraday said he heard the original motion as one of the two publications would in a non-English
speaking publication and it was subsequently refined as publishing in Chinese, Korean and Spanish. He
asked that the amendment be restated.
Councilmember Chen restated his amendment:
TO HAVE BOARD AND COMMISSION OPENINGS PUBLISHED IN THREE MAJOR NON-
ENGLISH PUBLICATIONS INCLUDING KOREAN, CHINESE AND SPANISH.
UPON ROLL CALL, AMENDMENT TO THE AMENDMENT CARRIED (5-2),
COUNCILMEMBERS TEITZEL, CHEN, BUCKSHNIS, PAINE AND NAND VOTING YES;
COUNCIL PRESIDENT TIBBOTT AND COUNCILMEMBER OLSON VOTING NO.
Councilmember Paine asked who would manage this process. It appears to be council directed but she
questioned whether it would be managed by the administration and then turned over to council for the
application review.
Council President Tibbott raised a point of order, stating the council should vote on the amendment. Mayor
Nelson ruled point taken.
Councilmember Nand restated the amended amendment:
REVISE 10.01.020.13 MEDIA RELEASE TO INCLUDE PAID ADVERTISEMENTS IN A
MINIMUM OF TWO LOCAL PUBLICATIONS WHICH WAS AMENDED TO BE PAID
ADVERTISEMENT IN A MINIMUM OF FIVE LOCAL PUBLICATIONS INCLUDING THREE IN
MAJORITY LANGUAGES OF CHINESE, KOREAN AND SPANISH.
Mr. Taraday agreed that is how he interpreted the effect of the passage of the amendment. He was familiar
with statutes that require paid advertising and many include a frequency element. He suggested the
frequency be clarified.
Councilmember Nand suggested a minimum of two weeks of at least once week paid advertisement.
Councilmember Buckshnis said it was her understanding there would be three publications but now five
are proposed. She questioned what department would fund this and hoped it would not come from city
council funds. If it was not paid from city council funds, the mayor should have some say in this.
Mayor Nelson said councilmembers have reached out to other cities but have not reached out to the
administration. He was also concerned that the council was ready to vote on this the same night it was
introduced which was usually not done. He questioned how this very elaborate, thorough, in-depth outreach
would be funded, who would do it, and what it means for boards and commissions. It has big implications
and he found it surprising that none of the City's directors had been contacted.
Councilmember Buckshnis said she was just as concerned because this has morphed into a very expensive
proposal. She suggested going back to the drawing board and that the administration have some input
because this could get very costly, an issue for a fiscal conservative like her. She was trying to figure out
what councilmembers were trying to accomplish and suggested it be considered in a committee or
subcommittee that works with the administration. She was not in favor of the amendment without further
information about the cost.
Edmonds City Council Approved Minutes
January 17, 2023
Page 20
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Council President Tibbott said he was under the impression that the amendment was to publish notice in
two publications and one of the announcements would be in three different languages so it was not
necessarily to publish in three separate publications. He supported publication in two hard copy publications
to extend the reach, but found it difficult to agree to more than that.
Councilmember Olson commented it was unlikely the council would get through all the conversation and
amendments on this tonight and suggested tabling it. The council has no idea of the cost of the additional
advertising that has been proposed, an off-the-cuff idea from the dais that has not been vetted which she
felt was a very bad idea. She suggested moving on to the vote and reconsidering it when information
regarding the cost is available next week. There has been a lot of board and commission turnover and
vacancies in the past 2-3 months so it is probably not prudent to pass this tonight without any forethought
on the subject.
Councilmember Chen agreed with what has been said regarding taking more time to digest this and do
further research. His amendment was meant to replace the two original publications, not increase it to five.
Councilmember Paine said if a board member needed sign language, it would be an ADA violation not to
provide it. The council should always be thinking about people with differences that need to be
accommodated.
Councilmember Nand liked Council President Tibbott's suggestion for two local publications in multiple
languages and anticipated Councilmember Chen would also support that.
Mr. Taraday said he was confused where to go now procedurally because prior to the last 5-2 vote, the
intent of that amendment was clarified to publish in three publications, a Spanish publication, a Korean
publication, and a Chinese publication. Maybe Councilmember Chen was saying he wanted to advertise in
three languages other than English but in an English-speaking publication which is different. He suggested
going back to that vote and get additional clarification and revote if Councilmember Chen was saying the
effect of his amendment was not what he intended.
Councilmember Nand relayed her understanding of Mr. Taraday's comment was for the council to recall
the vote to Councilmember Chen's amendment to her amendment and call the vote on her amendment to
the ordinance. Mr. Taraday said what is needed is a big board on the wall that shows the text of pending
motions so the council can agree on the motion they are voting on. He was still unclear whether
Councilmember Chen's motion was publishing in three languages in an English publication or in a foreign
language publication.
Councilmember Chen commented it would not make sense to publish foreign languages in an English
publication; it has to be in the foreign language publication that reaches that audience. His original intent
was to publish notice in Korean, Spanish and Chinese publications. Mr. Taraday asked if Councilmember
Chen's amendment was instead of two English plus the Spanish, Chinese and Korean, it would be no
English and Spanish, English and Chinese. Councilmember Chen said the media releases in English were
not paid advertisements. Mr. Taraday said Councilmember Nand's original amendment was to have paid
English advertisements of the vacancies. He was trying to understand if the intent was to substitute the paid
English ads for the Spanish, Korean, Chinese ads or supplement the paid English ads with Korean, Chinese
and Spanish ads; it is either three ads or five ads.
Councilmember Chen suggested tabling and do some research.
Planning & Development Director Susan McLaughlin said what has been done in the past with ethnic media
sources through the equitable engagement framework such as regarding the comprehensive plan this
Edmonds City Council Approved Minutes
January 17, 2023
Page 21
Packet Pg. 16
2.1.c
summer, was to send a press release in multiple languages, for example to the Korean newspaper, and they
can choose whether to publish it just like a press release sent to other media channels. She recommended
doing that, sending a press release which can be translated into multiple languages and the ethnic media
sources can choose whether to publish it or not.
Councilmember Teitzel expressed concern the council was getting bogged down in detail which was not
productive.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
TABLE THIS ISSUE FOR ONE WEEK AND DIRECT THE COUNCIL PRESIDENT TO MEET
WITH THE MAYOR AND MEMBERS OF HIS STAFF TO WORK THROUGH DETAILS AND
BRING THIS BACK NEXT WEEK FOR FURTHER DISCUSSION AND A VOTE. MOTION
CARRIED UNANIMOUSLY.
3. 2023 COUNCIL RETREAT PLANNING
Council President Tibbott referred to the proposed agenda in packet and suggested the retreat not be held
virtually.
COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
HOLD THE COUNCIL RETREAT IN A NON -VIRTUAL FASHION UTILIZING THE
RESOURCES OF RECORDKEEPER.
Council President Tibbott commented the council has not had an in -person retreat for at least 3 years. The
design of this retreat includes a lot of movement around room and the formation of discussion groups
making it difficult to provide microphones and capture multiple people talking at same time. The room will
be large enough to accommodate the public, all are welcome to participate and notes will be available. The
most important reason not to have a virtual environment is to avoid misinterpretation of comments made
on the side or jokingly as attendees are working. He asked the council to approve a non -virtual event for
this retreat and looked forward to a lot of interaction. The results of the planning process will be available
for everyone to see.
Councilmember Paine said although she has a better understanding of why Council President Tibbott wants
the retreat not to be virtual, it eliminates the ability for the public to watch, listen and observe the process.
Although people will be moving around, there will also be time for discussion which she felt would be
helpful for the community to watch in real time. The Brackett Room has great equipment; she attends
committee meetings there regularly and it has good virtual function. The council could all agree to attend
in person unless they are ill to facilitate face to face conversations. She preferred to have the virtual
opportunity available for the public, not necessarily for the council, as that ability is provided for all other
meetings and this is no different.
Councilmember Buckshnis agreed with Council President Tibbott. A retreat has a lot of moving parts. A
lot of people like the virtual aspect, but when it was done for the Housing Commission, it was very difficult
to follow. The public can read the minutes or attend the meeting if they wish. It would be wonderful to have
a retreat in person and not worry about the virtual aspect. For example, she tried to listen in on a virtual
Rotary meeting today, but it does not work well. A retreat should be informal, fun and invigorating. A
virtual format does not work well with in a large group setting and retreats in the past were never virtual.
Councilmember Olson said it will not be a great spectator event via virtual means. The press will cover the
meeting and it is an open meeting for anyone to attend. Hybrid meetings are not required, the council does
it to provide access. When the experience of that access will not be good, won't add to the spectator
experience and makes it more difficult for the participants, there are reasons at times, such as this retreat,
Edmonds City Council Approved Minutes
January 17, 2023
Page 22
Packet Pg. 17
2.2
City Council Agenda Item
Meeting Date: 02/14/2023
PSPHSP Committee Meeting Proposed Time Change
Staff Lead: Council President Tibbott
Department: City Council
Preparer: Beckie Peterson
Background/History
Council Committee meetings are detailed in ECC 1.04.010 B - Regular Public Meeting Times and
currently specify the PSPHSP Committee meeting from 4:30 p.m. to 5:30 p.m. A change to the start time
requires a modification to this code.
Recommendation
Review the proposed ordinance and draft code change, and place on the consent agenda for the
February 21 regular council meeting.
Narrative
The PSPHSP Committee supports topics from Public Safety, Planning, Human Services and Personnel
departments. The City Clerk has identified the anticipated workload/agenda items for this Committee
will likely increase in the upcoming year, and suggested expanding the meeting time.
The proposed meeting time change is from the current 4:30 - 5:30 pm to an earlier 3:30 - 5:30 pm. This
is consistent with the length of the other council committees and allows the PSPHSP Committee to meet
the needs of the city staff departments.
Attachments:
Proposed Code change for PSPHSP Committee start time
2023-02-07 ordinance re council committee meeting times
Packet Pg. 18
2.2.a
I 1.04.010 Regular public meeting time and days.0 SHARE
A. Full Council. Regular meetings of the city council shall be held on every Tuesday of every
month, except for the second and fifth Tuesdays of a month, at 7:00 p.m. Regular meetings of
the city council shall be held as a hybrid meeting that is accessible both virtually and in -person
and where the in -person component is conducted in the Council Chambers, Public Safety
Complex, 250 Fifth Avenue N., Edmonds, Washington. Council meetings shall adjourn no later
than 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative
vote of a majority of the council as a whole plus one.
B. Council Committees. The city council shall have the following standing committees: finance;
parks and public works ("PPW"); public safety, planning, human services, and personnel
("PSPHSP"). Regular meetings of the city council standing committees shall be held on the
second Tuesday of every month. Councilmembers and staff may attend all committee meetings
virtually. Members of the public may view the meeting virtually from their own device or from a
monitor provided by the city in the city council conference room, 121 5th Avenue North,
Edmonds WA 98020. The respective regular committee meeting times shall be as follows: (1)
PSPHSP shall commence at 4�0 3:30 p.m. and end at 5:30 p.m.; (2) finance shall commence at
5:30 p.m. and end at 7:30 p.m.; and (3) PPW shall commence at 7:30 p.m. and end at 9:30 p.m.
Recordings of city council standing committee meetings shall be made and posted online. [Ord.
4264 § 1, 2022; Ord. 4258 § 1, 2022; Ord. 4228 § 1, 2021; Ord. 4206 § 1, 2020; Ord. 4146 § 1,
2019; Ord. 4101 § 1, 2018; Ord. 4065 § 1, 2017; Ord. 4004 § 1, 2015; Ord. 3825 § 1, 2010; Ord.
2707, 1989; Ord. 2492, 1985; Ord. 2465, 1984; Ord. 2430, 1984; Ord. 2367, 1983; Ord. 2240 § 1,
1981; Ord. 2209 § 1, 1981; Ord. 2194 § 1, 1981; Ord. 2110 § 1, 1980; Ord. 1979 § 1, 1978; Ord.
1676, 1973; Ord. 1611, 1972; Ord. 1606 § 1, 1972; Ord. 1479, 1970; Ord. 839, 1960; Ord. 503 § 1,
1937].
Packet Pg. 19
2.2.b
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CHANGING THE REGULAR MEETING TIME
OF THE CITY COUNCIL'S PUBLIC SAFETY, PLANNING,
HUMAN SERVICES, AND PERSONNEL ("PSPHSP")
COMMITTEE
WHEREAS, the city council has the power to organize and regulate its internal affairs
under RCW 35A.11.020; and
WHEREAS, the city council has determined that regular meeting time of the public safety,
planning, human services, and personnel ("PSPHSP") committee should occur at 3:30 pm instead
of 4:30 pm on the second Tuesday of each month; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Subsection B of section 1.04.010 of the Edmonds City Code, entitled "Regular
public meeting time and days," is hereby amended to read as follows (new text is shown in
underline; deleted text is shown in stfike thfo g ):
B. Council Committees. The city council shall have the following standing committees:
finance; parks and public works ("PPW"); public safety, planning, human services, and
personnel ("PSPHSP"). Regular meetings of the city council standing committees shall be
held on the second Tuesday of every month. Councilmembers and staff may attend all
committee meetings virtually. Members of the public may view the meeting virtually from
their own device or from a monitor provided by the city in the city council conference
room, 121 5th Avenue North, Edmonds WA 98020. The respective regular committee
meeting times shall be as follows: (1) PSPHSP shall commence at 440 3:30 p.m. and end
at 5:30 p.m.; (2) finance shall commence at 5:30 p.m. and end at 7:30 p.m.; and (3) PPW
shall commence at 7:30 p.m. and end at 9:30 p.m. Recordings of city council standing
committee meetings shall be made and posted online.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Packet Pg. 20
2.2.b
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
�. ... 0sm
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
M.
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 21
2.2.b
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2023, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CHANGING THE REGULAR
MEETING TIME OF THE CITY COUNCIL'S PUBLIC
SAFETY, PLANNING, HUMAN SERVICES, AND
PERSONNEL ("PSPHSP") COMMITTEE
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2023.
CITY CLERK, SCOTT PASSEY
3
Packet Pg. 22
2.3
City Council Agenda Item
Meeting Date: 02/14/2023
Committee Update Format for New Standing Agenda Item
Staff Lead: Council President Tibbott
Department: City Council
Preparer: Beckie Peterson
Background/History
The council president formulates and prepares the agenda for city council meetings, including
committee meetings.
Recommendation
N/A
Narrative
Council President Tibbott is implementing a new standing agenda item "Committee Updates" as the first
item of council business for each council committee; PSPHSP, Finance, and Parks/Public Works.
The purpose of this standing agenda item is to allow a mechanism for staff to provide committees with
brief, verbal updates on an activity or project overseen by a department and so that the Council can be
more aware of what is happening around the city. Updates will facilitate a better set of expectations for
councilmembers, the public, and the staff.
The request for update will be made through the Council Office and then presented to city staff. The
Council President will ask the Committee chairs to provide a list of update requests a full week prior to
the committee meeting. The Council President will then communicate the update request to the
appropriate department Director, discuss the scope of the update request, and then add the topic to the
Committee Update agenda item, create a separate agenda item, or place the topic on a future agenda as
appropriate.
To set expectations, Council President proposes that committee chairs think in terms of two types of
Updates:
Short - these are generally 2-10 minutes and require very little to no preparation for the council or staff.
They may take the form of:
1. A verbal report to an activity or project overseen by a department.
2. A short discussion framing a future presentation by a department.
3. A re -cap of a previous presentation.
4. A request for a future presentation or projection of an anticipated project schedule.
Long - these are generally 10-20 minutes and may require some staff prep, and may be better suited for
a scheduled, standalone agenda item. They may take the form of:
A Slide presentation (like Oscar's excellent report on the Dayton Street flooding)
Packet Pg. 23
2.3
2. A project outline with steps and dates (like the Tree Code timeline)
3. Any anticipated presentation that the staff may initiate in the future could be discussed to
provide items of interest to the Council that would help frame their presentation.
Packet Pg. 24
2.4
City Council Agenda Item
Meeting Date: 02/14/2023
Diversity Commission name change and annual presentation
Staff Lead: Todd Tatum
Department: Community Services
Preparer: Todd Tatum
Background/History
The Diversity Commission was formally established in 2015 upon the recommendations of the Diversity
Task Force, comprised of three Council Members. Since this time, The Diversity Commission has
established itself as a productive and engaged commission which has fostered much community
engagement, activities, and projects to improve diversity within the city.
Since its inception, the Commission has been engaged in topics of equity, inclusion, and access. An
awareness and desire to address these issues constructively has increased in our population's
consciousness as well, particularly over the last several years.
The Commission has a strong desire to formally recognize the criticality of equity, inclusion, and access
in their governing code and to the effective functioning of the City's operations.
The Commission is also charged in 10.65.040 with an annual report to the City Council.
Staff Recommendation
Forward the Commission's name change recommendation to the full City Council for their consideration
as part of their required annual report.
Narrative
The Commission believes it is crucial to formally recognize the aspects of inclusion, equity, and access in
the Commission's governing code. The Commission has been engaging in this work for several years.
Formally designating the Diversity Commission as the Diversity, Equity, Inclusion, and Accessibility
Commission recognizes the work they have done for over eight years, places these topics at the
forefront of policy and discussion of their work, and gives the citizens a better understanding of the
tasks they are charged with.
A name change acknowledges the national and regional growth in understanding of these concepts and
their importance to effective local governance.
It has been more than one year since the Commission's last formal report to the City Council, and there
is much to share. The Commission desires to bring their report to the City Council in the months of
March or April.
Attachments:
Packet Pg. 25
2.4
Diversity Commission name change ordinance and code 20230203
Packet Pg. 26
2.4.a
ORDINANCE NO. X9-94
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING EDMONDS CITY CODE, TITLE 10, TO ADD n NEW CHAPTER 10.65
G E n TING n DIVERSITY COMMISSIO .TRENAMING, CLARIFYING THE
PURPOSE, AND EXPANDING THE DUTIES OF THE DIVERSITY COMMISSION
WHEREAS, the City of Edmonds is committed to ensuring the rights of all citizens; and
WHEREAS, the City of Edmonds honors the Civil Rights Act of 1964 and the Americans with
Disabilities Act of 1990 confirming the values of freedom and justice in our City; and
WHEREAS, the City of Edmonds recognizes other legal protections have since been
granted to certain groups who have been subjected to discrimination; and
WHEREAS, these legal protections must continue to recognize and ultimately prevent the
discrimination that still exists; and
WHEREAS ' the City of Edmonds adopted Reselu4ion 1202 on July 7, 2009, supporting
the ore-atieu$fthe Human Rights Conunis' County; a
WHEREAS, the local community can better identify resources that may be missed or not
utilized by the State or County to address local concerns and issues; and
WHEREAS, on December 2, 2014, the Edmonds City Council gave direction to three
Councilmembers to work with a Diversity Task Force to bring forth recommendations to the full
Council about forming a Diversity Commission, and;
WHEREAS, on April 21, 2015 the City Council passed Ordinance 3994 formally
establishing a Diversity Commission, and;
WHEREAS, the Commission's work has led them to the understanding that the concepts
of equity, inclusion, and accessibility must be addressed alongside the goal of diversity in order
to truly improve residents' lives;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The Edmonds City Code, Title 10, chapter 10.65 Edmonds Diversity
Commission is hereby amended, formally changing the name of the Diversity Commission to the
Diversity, Equity, Inclusion, and Accessibility Commission, and expanding the purpose and
duties of the Commission by the adoption of ^ n ,.hapto,- 10.65 Edmonds Dive,-sity
Commissito read as set forth in Exhibit A, which is attached hereto and incorporated herein
by this reference as if set forth in full.
Packet Pg. 27
2.4.a
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. Effective Date. This ordinance is subject to referendum and
shall take effect thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR, MICHAEL NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY
Im
CITY ATTORNEY, JEFFREY TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 28
2.4.a
Attachment A
Chapter 10.65
Edmonds Diversity, Equity, Inclusion, and Accessiblity Commission
Sections:
10.65.010: Establishment and purpose of the Commission
10.65.020: Appointment, membership and terms of appointment
10.65.030: Officers of Commission - Meetings -Quorum
10.65.040: Powers and Duties
10.65.010: Establishment and purpose of the Commission
A. There is hereby created an Edmonds Diversity, Equity, Inclusion, and Accessibility
DEIA Commission consisting of 9 members.
B. The mission of the Edmonds Diversity, Equity, Inclusion, and Accessibility Commission
is to promote and embrace diversity, equity, inclusion, and accessibility through action,
education, and guidance. The Commission seeks to foster an understanding that includes,
accepts, respects and appreciates each individual member of our community. The
Commission helps to identify actions which the city government can take to improve
equitable access and address adverse impacts of current and past policy and conditions.
10.65.020: Appointment, membership and terms of appointment
A. The Edmonds sty- EIA Commission will seek to attract members that are
interested in diversity, equity, inclusion, and accessibility issues, can respect different
viewpoints, are action oriented, and have personal experience that will provide empathy
and community understanding regarding issues of diversity and will contribute to a
diverse commission. The Mayor, City Council and Commission will consider the EEOC
goals in selecting the initial slate of commission members. Members of the commission
must be residents of the city of Edmonds.
B. The first slate of commissioners seated will be selected by the Mayor and City Council.
The Mayor will appoint two members, and each of the seven Council members will
appoint one member to the commission. Subsequent appointments will be made by the
seated Commission and will be subject to Council confirmation.
C. Terms of the commission members will be three years, except as set forth below. There
will be no term limits.
D. In the event that any commissioner resigns or fails to attend three consecutive
commission meetings, that position will be deemed vacant, and a subsequent appointment
will be made by a vote of the seated commission, subject to Council confirmation.
Packet Pg. 29
2.4.a
Attachment A
E. In order to ensure the fewest terms will expire in any one year, the initial terms of the
appointed positions will be staggered in the following manner:
Position #1: Expires after one year: Appointed by the Mayor
Position #2: Expires after one year: Appointed by Council seat #1
Position #3: Expires after one year: Appointed by Council seat #2
Position #4: Expires after two years: Appointed by Council seat #3
Position #5: Expires after two years: Appointed by Council seat #4
Position #6: Expires after two years: Appointed by Council seat #5
Position #7: Expires after three years: Appointed by Council seat #6
Position #8: Expires after three years: Appointed by Council seat #7
Position #9: Expires after three years: Appointed by the Mayor
F. Members may be removed by the Mayor with the approval of City Council after a public
hearing before the City Council, for inefficiency, neglect of duty, or malfeasance in
office. Any vacancy on the commission shall be advertised, and the new appointee shall
be selected from the applications received. Any appointment to a position vacated other
than by the expiration of the term of the appointment shall be to fill the unexpired portion
of the term.
G. The seated commission will adhere to the code of conduct adopted by City Council and
pertinent to Boards and Commissions. Violations of the code of conduct shall constitute
malfeasance in office.
H. The City Council President may appoint one Councilmember to serve as a nonvoting, ex
officio member of the commission.
I. In accordance with ECC 10.03, the commission may appoint a high school or college
student to participate as a nonvoting member of the commission.
10.65.030: Officers of Commission - Meetings -Quorum
Members of the commission shall meet and organize by electing from the members of the
commission a chair, vice chair, and such other officers as may be determined by the
commission. It shall be the duty of the chair to preside at all meetings. The vice chair
shall perform this duty in the absence of the chair. Five members shall constitute a
quorum for the transaction of business. A majority of the quorum may transact any
particular business of the commission. The commission shall set its own meeting dates
and the City shall give notice of such meeting in compliance with the Open Public
Meeting Act of the State of Washington, as it now exists and as it may be amended from
time to time. Professional and general staff will be provided at the discretion of the
Mayor and City Council.
Packet Pg. 30
2.4.a
Attachment A
10.65.040: Powers and Duties
A. The commission is empowered to advise and make recommendations to the Mayor and
City Council, and as appropriate to other boards and commissions on such matters as may
be specifically referred to the commission by the Mayor or City Council, including, but
not limited to:
1. Serve as a commission for City government and the community by providing
information, education, and communication that facilitates understanding of
d it�-DEIA and to celebrate and respect individual differences.
2. Recommend to the Mayor and City Council DEIAd ity opportunities to
promote programs, and provide guidance to assure an accessible, safe, welcoming
and inclusive government and community.
3. Support, challenge, and guide government and the community to eliminate and
prevent all forms of discrimination.
4. The commission shall deliver an annual report to the City Council in written and
oral form each year, when appropriate, to begin at least one year after the
Commission begins its work, and during other times as directed by the Mayor or
Council.
Packet Pg. 31
2.5
City Council Agenda Item
Meeting Date: 02/14/2023
Intergovernmental Agreement Snohomish County Diversion Center
Staff Lead: Shannon Burley & Michelle Bennett
Department: Parks, Recreation & Human Services
Preparer: Shannon Burley
Background/History
The Diversion Center is a facility that provides temporary shelter and access to basic programs to
individuals, in an effort to provide those individuals with a stable source of housing and services until
alternative treatment or housing options become available. The purpose and intent of this agreement is
to allow the City of Edmonds to refer individuals identified by the City for inclusion in the Diversion
Center Program.
Staff Recommendation
Approve the attached agreement and forward it to the Consent Agenda on February 21, 2023. Approval
by City Council would authorize the Mayor to sign and execute the agreement.
Narrative
A key requirement for participation in the Diversion Center is that the City have a Social Worker that
works with the Police Department and can make qualified referrals to the Diversion Center (section 5.1).
The addition of our social worker from Compass Health allows the City to qualify for participation. At
this time Arlington, Everett, Lynnwood, Marysville and Monroe all utilize the Diversion Center.
Participation in this program would allow the City's social worker to refer individuals to the Diversion
Center which provides temporary housing and access to services in the community, access to behavioral
health services and/or referral, medication assisted detox treatment and transition planning. In addition,
participants are provided meals, laundry equipment, storage for small personal items and basic hygiene
kits.
A participants housing shall not exceed 15 days without written permission from the County. There is no
cost to the city for participation however, the City is required to transport referred individuals to the
Diversion Center and to return/transport individuals back to their jurisdiction upon completion or
removal from the Diversion Center. The City may be asked to provide transportation fare for individuals
to medical appointments, court or other services while participating in the program and may be asked to
cover some incidental expenses, the incidentals are not anticipated to exceed the flex funds that are
given to the Police Department from the County each year.
This agreement has been approved as to form by City Attorneys. Compass Health utilizes the Diversion
Center through their partnership with Lynnwood and is eager to have this agreement put in place to
support residents of Edmonds.
Packet Pg. 32
2.5
Attachments:
IGA-2023 Edmonds Diversion Center Agreement
Packet Pg. 33
2.5.a
INTERGOVERNMENTAL AGREEMENT IGA-2023-10
FOR
SNOHOMISH COUNTY DIVERSION CENTER PARTICIPATION
This intergovernmental agreement for services between Snohomish County and the City of
Edmonds (this "Agreement"), is made and entered into this day of , 2023, by and
between Snohomish County, a political subdivision of the State of Washington (the "County"), and the
CITY OF EDMONDS, a municipal corporation of the State of Washington (the "City").
In consideration of the mutual promises contained in this Agreement and the mutual benefits to
result therefrom, the parties agree as follows:
1. Purpose of Agreement. The County operates the Snohomish County Diversion Center (the
"Diversion Center"). The Diversion Center is a facility that provides temporary shelter and access to
basic programs to individuals, in an effort to provide those individuals with a stable source of housing
and services until alternative treatment or housing options become available. The purpose and intent of
this Agreement is to allow the City to refer individuals identified by the City for inclusion in the Diversion
Center Program in accordance with the rules and conditions set by the County.
2. Effective Date and Duration. This Agreement shall take effect upon execution by both Parties.
This Agreement shall remain in effect through December 31, 2023, unless earlier terminated pursuant to
the provisions of Section 13 below, PROVIDED HOWEVER, that the term of this Agreement may be
extended or renewed for up to three (3) additional one (1) year terms by written notice from the County
to the City, PROVIDED FURTHER that each Party's obligations after December 31, 2023, are contingent
upon local legislative appropriation of necessary funds for this specific purpose in accordance with
applicable law.
3. Administrators. Each party to this Agreement shall designate an individual (an "Administrator"),
who may be designated by title or position, to oversee and administer such party's participation in this
Agreement. The parties' initial Administrators shall be the following individuals:
County Administrator (HS): City Administrator:
Cammy Hart -Anderson Mike Nelson
Behavioral Health Division Manager Mayor
Snohomish County Human Services City of Edmonds
3000 Rockefeller Avenue M/S 305 City Hall- 121 Fifth Avenue N
Everett, Washington 98201 Edmonds, WA 98020
Either party may change its Administrator at any time by delivering written notice of such party's new
Administrator to the other party.
4. County Services. As described in this Section 4, and subject to the conditions set forth in
Section 5 below, the County will accept eligible individuals identified by the City (the "participants") for
participation in the Diversion Center program. The Diversion Center program will provide temporary
housing and access to basic services to eligible accepted individuals ("participants"). The County has
contracted with a third party Contractor to administer the Diversion Center program and provide basic
Diversion Center Agreement
City of Edmonds
IGA-2023-10
Page 1 of 7
Packet Pg. 34
2.5.a
services. The third party Contractor will provide short term temporary housing, access to services in the
community, access to behavioral health services and/or referral, medication assisted detox treatment,
and transition planning. In addition, the County will provide a participant meals, laundry equipment,
storage for small personal items, and basic hygiene kits during his/her participation in the Diversion
Center program. A participant's housing shall not exceed 15 days without written permission from the
County.
4.1 Eligibility/Acceptance. In order to be eligible for the Diversion Center program, the
County must determine, at a minimum: 1) the City has met its obligations under Section 5 of this
agreement, 2) that the individual has successfully completed medical screening, described in
Section 5.2, 3) the individual is at least 18 years old, 4) the individual is a voluntary program
participant, stating a willingness to participate in services, and 5) the individual is willing to
agree to a Release of Information as necessary to allow the County, the third party Contractor
the City, and any referral agencies to coordinate services. The County shall have sole discretion
to accept or decline City referred individual. The County may change or establish additional
criteria for eligibility at any time. The County will make reasonable efforts to provide any
changes in eligibility criteria to the City in advance of implementation of any change.
4.2 Denial. If an individual referred by the City is denied participation in the Diversion
Center Program, the County shall notify the social worker or law enforcement officer of the non-
acceptance and the reason for the non -acceptance. Notification may be made immediately in
person to the City representative
4.3 Diversion Center Limits. The County shall have the right to set the number of City
referred participants in the Diversion Center program. Should the Diversion Center beds be at
capacity and therefore remaining beds available become limited, the City shall collaborate with
Diversion Center management and other partners to come to an agreeable solution for
utilization of available beds. The County's administrator shall have the final authority in
determining the maximum number of concurrent participants a City may have. In the event that
the County reduces the maximum number of participants for the City to a number less than the
number of currently enrolled participants, the County shall work with the City to locate
alternate options for transitional services prior to discharging participants.
4.4 Participant Removal. The County reserves the right remove an accepted participant at
any time. The County will notify the City of its decision to remove the participant. Within 2
hours of receiving the County's notification, the City must remove the participant from the
Diversion Center and return/transport the individual back to his/her community (jurisdiction).
4.5 Voluntary Participant Exit. If a participant chooses to leave the Diversion Center
independent of a planned program exit or removal, the City is required to respond immediately
to the Diversion Center and return/transport the individual back to his/her community
(jurisdiction).
5. City Responsibilities.
5.1 Embedded social worker. The City shall employ or contract with a law enforcement
embedded social worker and/or social worker program modeled after the Snohomish County
partnership between its Sheriff's Office and Human Services Department. Social workers shall
be assigned to work in the field with City law enforcement officers to establish contact and
relationships with potential participants prior to transporting to the Diversion Center.
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5.2 Medical Screening. The City shall transport the referred individual to the Diversion
Center. Individuals must successfully complete the Diversion Center's medical screen to move
forward in the eligibility criteria review. If the referred individual does not successfully complete
the medical screening, the City will return to their community (jurisdiction) or transport the
individual to the hospital, if medically necessary.
5.3 Participant case management by City. The City will designate at least one social worker
to remain engaged with each City participant housed at the Diversion Center. The social worker
will review the City participant's progress in the program. The City social worker shall maintain
contact with the City participant no less frequently than weekly. A city social worker may need
to contact a participant more frequently, as need on a case by case basis. The City social worker
is expected to provide case management services, monitor participant progress, and while the
participant is housed, actively seek out post -diversion center services.
5.4 Participants must be escorted. Participants shall be escorted by City staff when arriving
at and departing from the Diversion Center.
5.5 Transportation. The City shall be responsible for funding or providing for the
transportation of City participants to treatment, medical appointments, other services, or court
as needed.
5.6 Responsive to third party Contractor. The third party Contractor responsible for
administering the Diversion Center Program may contact the City to discuss a City Participant.
The City shall respond to any contact from the Contractor about a participant within one (1)
business day.
5.7 City provides discharge items. The City shall provide discharge supplies or items for City
participants, as needed, upon discharge from the Diversion Center. Supplies may include, but
are not limited to: a duffel bag or backpack, clothing/footwear, and transportation fare.
6. Cost to City. There is no fee for City use of the Diversion Center, given that the 2023 operations
are fully supported through dedicated Washington State funding and Snohomish County Chemical
Dependency and Mental Health tax revenue. In the event that funding from either source is reduced to
the extent that other local sources of funding are necessary, the parties agree that the costs for the
remainder of the term of this Agreement shall be renegotiated.
7. Incidental Costs. In the event a City participant needs incidental items or services, including any
associated service fees, the City shall be responsible for paying for those incidental costs directly to the
provider.
8. No participant rights. Participation in the Diversion Center program is voluntary. A participant
may be removed from the Diversion Center program at any time, without cause.
9. Indemnification/Hold Harmless.
9.1 City Held Harmless. The County shall indemnify and hold harmless the City and its
officers, agents, and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of
any negligent act or omission of the County, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this agreement. In the event that
Diversion Center Agreement
City of Edmonds
IGA-2023-10
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any such suit based upon such a claim, action, loss, or damages is brought against the City, the
County shall defend the same at its sole cost and expense; provided that the City reserves the
right to participate in said suit if any principle of governmental or public law is involved; and if
final judgment in said suit be rendered against the City, and its officers, agents, and employees,
or any of them, or jointly against the City and the County and their respective officers, agents,
and employees, or any of them, the County shall satisfy the same.
9.2 County Held Harmless. The City shall indemnify and hold harmless the County and its
officers, agents, and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of
any negligent act or omission of the City, its officers, agents, and employees, or any of them
relating to or arising out of performing services pursuant to this agreement. In the event that
any suit based upon such a claim, action, loss, or damages is brought against the County, the
City shall defend the same at its sole cost and expense; provided that the County reserves the
right to participate in said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the County, and its officers, agents, and employees, or any
of them, or jointly against the County and the City and their respective officers, agents, and
employees, or any of them, the City shall satisfy the same.
9.3 Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is
specifically intended to constitute a waiver of each party(s immunity under Washington's
Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the
extent necessary to provide the indemnified party with a full and complete indemnity of claims
made by the indemnitor's employees. The parties acknowledge that these provisions were
specifically negotiated and agreed upon by them.
10. Insurance. Each Party shall maintain its own insurance and/or self-insurance for its liabilities
from damage to property and /or injuries to persons arising out of its activities associated with this
Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of
insurance and/or self-insurance shall not limit the liability of the indemnifying part to the indemnified
party(s). Each Party shall provide the other with a certificate of insurance or letter of self-insurance
annually as the case may be.
11. Compliance with Laws. In the performance of its obligations under this Agreement, each party
shall comply with all applicable federal, state, and local laws, rules and regulations.
12. Default. If either the County or the City fails to perform any act or obligation required to be
performed by it hereunder, the other party shall deliver written notice of such failure to the non-
performing party. The non -performing party shall have fifteen (15) days after its receipt of such notice in
which to correct its failure to perform the act or obligation at issue, after which time it shall be in default
("Default") under this Agreement; provided, however, that if the non-performance is of a type that
could not reasonably be cured within said fifteen (15) day period, then the non -performing party shall
not be in Default if it commences cure within said fifteen (15) day period and thereafter diligently
pursues cure to completion.
13. Early Termination.
13.1 Termination by the County. Except as provided in Section 13.3 below, the County may
terminate this Agreement at any time, with or without cause, upon not less than thirty (30) days
Diversion Center Agreement
City of Edmonds
IGA-2023-10
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2.5.a
advance written notice to the City. The termination notice shall specify the date on which the
Agreement shall terminate.
13.2 Termination by the City. The City may terminate this Agreement at any time, with or
without cause, upon not less than thirty (30) days advance written notice to the County. The
termination notice shall specify the date on which the Agreement shall terminate, the grounds
for termination, and the specific plans for accommodating the affected participants.
13.3 Lack of Funding. This Agreement is contingent upon governmental funding and local
legislative appropriations. In the event that funding from any source is withdrawn, reduced,
limited, or not appropriated after the effective date of this Agreement, this Agreement may be
terminated by the County immediately by delivering written notice to the City. The termination
notice shall specify the date on which the Agreement shall terminate.
14. Notices. All notices required to be given by any party to the other party under this Agreement
shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall
be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as
of the date the same is deposited in the United States mail, postage prepaid, and addressed to the
Administrator, or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the recipient.
15. Miscellaneous.
15.1 Entire Agreement; Amendment. This Agreement constitutes the entire agreement
between the parties regarding the subject matter hereof, and supersedes any and all prior oral
or written agreements between the parties regarding the subject matter contained herein. This
Agreement may not be modified or amended in any manner except by a written document
executed with the same formalities as required for this Agreement and signed by the party
against whom such modification is sought to be enforced.
15.2 Conflicts between Attachments and Text. Should any conflicts exist between any
attached exhibit or schedule and the text or main body of this Agreement, the text or main body
of this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and enforced in
accordance with the laws of the State of Washington. The venue of any action arising out of this
Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish
County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the
prevailing party shall be entitled to recover all costs of such a lawsuit, including reasonable
attorney's fees.
15.4 Interpretation. This Agreement and each of the terms and provisions of it are deemed
to have been explicitly negotiated by the parties, and the language in all parts of this Agreement
shall, in all cases, be construed according to its fair meaning and not strictly for or against either
of the parties hereto. The captions and headings in this Agreement are used only for
convenience and are not intended to affect the interpretation of the provisions of this
Agreement. This Agreement shall be construed so that wherever applicable the use of the
singular number shall include the plural number, and vice versa, and the use of any gender shall
be applicable to all genders.
Diversion Center Agreement
City of Edmonds
IGA-2023-10
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15.5 Severability. If any provision of this Agreement or the application thereof to any person
or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the
remainder of this Agreement and the application of that provision to other persons or
circumstances shall not be affected thereby, but shall instead continue in full force and effect, to
the extent permitted by law.
15.6 No Waiver. A party's forbearance or delay in exercising any right or remedy with
respect to a Default by the other party under this Agreement shall not constitute a waiver of the
Default at issue. Nor shall a waiver by either party of any particular Default constitute a waiver
of any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole or in part, by
either party without the express written consent of the other party, which may be granted or
withheld in such party's sole discretion. Any attempt to assign this Agreement in violation of the
preceding sentence shall be null and void and shall constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and represents that he
or she is competent and authorized to enter into this Agreement on behalf of the party for
whom he or she purports to sign this Agreement.
15.9 Independent Contractor. The County will perform all Services under this Agreement as
an independent contractor and not as an agent, employee, or servant of the City. The County
shall be solely responsible for control, supervision, direction and discipline of its personnel, who
shall be employees and agents of the County and not the City. The County has the express right
to direct and control the County's activities in providing the Services in accordance with the
specifications set out in this Agreement. The City shall only have the right to ensure
performance.
15.10 No Joint Venture. Nothing contained in this Agreement shall be construed as creating
any type or manner of partnership, joint venture or other joint enterprise between the parties.
15.11 No Separate Entity Necessary. The parties agree that no separate legal or
administrative entities are necessary to carry out this Agreement.
15.12 Ownership of Property. Except as expressly provided to the contrary in this Agreement,
any real or personal property used or acquired by either party in connection with its
performance under this Agreement will remain the sole property of such party, and the other
party shall have no interest therein.
15.13 No Third Party Beneficiaries. This Agreement and each and every provision hereof is
for the sole benefit of the City and the County. No other persons or parties shall be deemed to
have any rights in, under or to this Agreement.
15.14 Force Majeure. In the event either party's performance of any of the provisions of this
Agreement become impossible due to circumstances beyond that party's control, including
without limitation, force majeure, strikes, embargoes, shortages of labor or materials,
governmental regulations, acts of God, war or other strife, that party will be excused from
performing such obligations until such time as the Force Majeure event has ended and all
facilities and operations have been repaired and/or restored.
Diversion Center Agreement
City of Edmonds
IGA-2023-10
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2.5.a
15.15 Execution in Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall constitute an original and all of which shall constitute one and
the same agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written
SNOHOMISH COUNTY: THE CITY OF EDMONDS:
Dave Somers Date Mike Nelson
Snohomish County Executive City of Edmonds Mayor
Approved as to form only: Approved as to form only:
Date
Deputy Prosecuting Attorney Date City Attorney Date
Diversion Center Agreement
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2.6
City Council Agenda Item
Meeting Date: 02/14/2023
Crime Analyst Job Description
Staff Lead: Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
This position was approved in the 2023 budget. We need the job description approved so we can move
forward in the steps to hire for this position.
Staff Recommendation
I recommend this be added to the consent agenda for full approval at council.
Narrative
The Crime Analyst position will support the detective unit as described in the 2023 budget.
Attachments:
Crime Analyst
Packet Pg. 41
2.6.a
City of
EDMONDS
Washington
Police Crime Analyst
Department: Police Pay Grade:
Bargaining Unit: FLSA Status: Non -Exempt
Revised Date: Reports To:
POSITION PURPOSE:
Under the general supervision of a Police Supervisor, the Police Crime Analyst is a non-commissioned position
that performs a variety of strategic, tactical, and administrative duties relating to the systematic process of
collecting, categorizing, analyzing, and disseminating timely, accurate, and useful information that describes
crime patterns, crime trends, and potential suspects. Work requires performance of research which may include
statistical, information and data processing/analysis. The Police Crime Analyst may work with officers,
managers and police administrators in gathering information and providing analyses, reports, evaluations and
recommendations. Work is reviewed for effectiveness via review of projects, reports, analysis of results.
Availability for some evening, weekend, and/or holiday work may be required.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Collects, analyzes, and interprets data and statistics using quantitative and qualitative methodologies;
provides specific intelligence and investigative lead information to investigators.
• Develops crime/suspect and suspect/crime correlations and target profile analysis; conducts cross -case
and linkage analysis using computerized database to identify relationships between crimes and criminal
suspects.
• Initiates and disseminates crime analysis reports, bulletins, and data related to crime series, trends,
patterns, and suspect individuals to department personnel to enhance directed patrol and investigative
activity.
• Coordinate crime information gathering and analysis with other law enforcement agencies in the region.
• Prepares charts, graphs, maps, and written reports of specific crimes by area and section relying on
complex and detailed statistical analysis.
• Assists with the development of agency strategies and planning in response to crime trends, including
creating or modifying existing programs.
• Conducts resource allocation studies for the purposes of deployment and scheduling.
• Responds to requests for information and analytical reports.
• Work closely with the Public Information Officer and Community Engagement Coordinator to provide
current crime information to better inform the community on crime prevention techniques.
• May present testimony at preliminary hearings, grand jury proceedings and trials regarding investigations,
and conducts briefings to present intelligence data to authorized officials.
• Research records and uses computerized databases to conduct investigations based on specific request
for information or in response to identifiable events.
• Performs other related duties within the scope of the classification.
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JOB DESCRIPTION
Crime Analyst
Required Knowledge of:
• Law enforcement operations and procedures including principles and practices of
community policing.
• Terminology used in the description of criminal activity as well as practices and techniques
used in criminal investigations, including local, state, and federal resources.
• Principles and practices of research and analysis, technical report writing, and statistical
analysis as applied to crime patterns.
• Principles and practices of probability assessments and trend analysis as it applies to
criminal activity.
• Federal, state, and local automated information systems used in the collection, analysis, and
reporting of information related to criminal activities, such as NW Linx, WACIC, and
NCIC.
• Various sources/methods of obtaining data and techniques used in the analysis of data.
• Principles and practices of project coordination and management.
Required Skill in:
• Excellent interpersonal skills for establishing and maintaining effective working relationships with
employees, other departments and city staff, city officials and the public.
• Proficient in the use of all office equipment including personal computers and related software
applications.
• Proficient in the identification of problems, analysis of alternatives and providing sound
recommendations.
• Proficient research and documentation skills.
• Strong oral communication and public presentation skills.
• Excellent customer service skills required including a positive customer service orientation with both
internal and external contacts.
• Recognize, identify, and document crime series and patterns; develop conclusions, project
trends, and make recommendations.
• Provide analytical expertise and technical support to department; compiles data and
information and creates charts, graphs, maps, bulletin, reports, and other documents.
• Prepare and maintain accurate and complete records.
• Effectively operate Windows based computer, including word processing, spreadsheet, and
database software applications as well as other specialized computer systems and
applications that support the law enforcement function including graphics software,
visualization tools, and other analytical programs.
• Maintain confidentiality of sensitive information and data.
• Establish and maintain effective working relationships with co-workers, city staff, city
officials, the public and other agencies.
• Provide excellent customers, in sometimes stressful situations, to internal and external
customers.
• Communicate effectively both orally and in writing; make public presentations and respond
to questions from a variety of audiences.
Crime Analyst Last Reviewe
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JOB DESCRIPTION
Crime Analyst
• Work independently and as a member of a team; keeping supervisor apprised of project and
workload status.
• Perform several tasks simultaneously while maintaining accuracy of information and
meeting deadlines.
• Maintain regular and reliable attendance.
MINIMUM QUALIFICATIONS:
Education and Experience:
• Bachelor's degree in criminal justice, business administration, public administration, statistical
analysis, or a related field and previous work in a police -related field is desirable. OR an equivalent
combination of education, training and experience which allows the incumbent to successfully perform
the essential functions of the position.
Licenses or Certificates:
Other:
• Must possess or have the ability to possess within one month of hire date, a Washington State Driver's
License.
• Possession of Certificates in Introduction to Crime Analysis, Advanced Concepts in Crime Analysis,
and/or Criminal Intelligence preferred.
• Possession of, or the ability to possess within one year of hire date, FBI Secret Security Clearance.
• Must successfully pass an extensive background check (including psychological, polygraph and drug
screening).
• Must be able to achieve Washington State Patrol's ACCESS certification within 6 months of hire.
WORKING CONDITIONS:
Environment:
• Office environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials.
• Operate/use a computer keyboard and other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
• Contact with dissatisfied or abusive individuals.
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JOB DESCRIPTION
Crime Analyst
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Incumbent Signature: Date:
Department Head: Date:
Crime Analyst Last Reviewe
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2.7
City Council Agenda Item
Meeting Date: 02/14/2023
Ownership Transfer for K9 Hobbs
Staff Lead: {Type Name of Staff Lead}
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Due to medical conditions K9 Hobbs has retired from duty as of 1/26/23. It is past practice to transfer
ownership of the K9's once retired to their handler, so the K9 remains with the officer and family they
have known during their service and can carry out their retirement peacefully. This transfer of
ownership has to be approved by council. A hold harmless must be signed (attached) and once approved
my council the officer pays the city $1.00 to transfer ownership.
Staff Recommendation
I recommend that K9 Hobbs remain with Sergeant Robinson and his family where he has lived the past 9
plus years. I ask that this move forward to consent agenda for full council.
Narrative
K9 Hobbs has honorably served the Edmonds community. Due to his medical condition Hobbs had to
retire on 1/26/23. 1 am now asking that ownership transfer from the City to Sergeant Jason Robinson.
The Hold Harmless signed by Sergeant Robinson is attached and as soon as council approves a check for
$1.00 will be written to the city which will complete the transfer of ownership.
Attachments:
Hold Harmless for K9 Hobbs —Redacted
Packet Pg. 46
HOLD HARMLESS AGREEMENT AND RELEASE FROM LIABILITY
2.7.a
IN ACCEPTING transfer from the Edmonds Police Department of the following described
canine, to wit- Hobbs, a black male German Shep..herd dog: date of birth May 2012, after the payment of
$1.00 to the City of Edmonds. the undersigned, Jason Robinson recognizes that said animal has received
training in police canine procedures and tactics, including, but not limited to, attack training and other
forms of aggressive conduct, and by acceptance of this animal that has been retired from use for medical
reasons by the Edmonds Police Department as one of its police canines, the undersigned, for and in
consideration of the transfer to him of Hobbs, agrees as evidenced by his signature hereto to indemnify,
defend and hold harmless the City of Edmonds, the Edmonds Police Department and its employees and
agents from any and all liability whatsoever including all costs and attorneys fees that might arise from
any acts engaged in by the aforesaid canine resulting from his training as herein described as well as any
other acts of said canine whether or not attributable to such training.
The undersigned further more agrees to waive any and all claims of liability insofar as the City of
Edmonds, the Edmonds Police Department, its employees and agents are concerned that might arise as a
result of his use and/or possession of said animal.
Moreover, it is understood by the undersigned that in consideration of this transfer, the Edmonds
Police Department surrenders all responsibility and obligation for the condition of, care of and acts of said
animal.
By signing this instrument, the undersigned acknowledges his full understanding of all of the
language contained herein and specifically agrees to all of the terms of this document.
DATE:
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STATE OF WASHINGTON )
COUNTY OF SNOHOMISH )
On this day personally appeared before me 76`' �A C�W0 ,
to me known to be the individual described in and who executed the within and foregoing instrument, and
acknowledged that 1(- signed the same as t free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under my hand and official seal this A day of
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2.8
City Council Agenda Item
Meeting Date: 02/14/2023
Salary table approval request for grant funded position
Staff Lead: Judge Rivera
Department: Municipal Court
Preparer: Uneek Maylor
Background/History
N/A
Staff Recommendation
Approval on a future Council Consent Agenda
Narrative
The Court requests that Council approve the NR-25 salary table for the job description of Community
Justice Support Specialist. The Administrative Office of the Courts (AOC) awarded Edmonds Municipal
Court a grant to fund this position temporarily part-time until June 2023. The salary table is consistent
with what AOC published as an example for courts to use. Because there are no positions within the City
that are comparable to this position, the Court needs Council's approval to attach the salary table to the
position.
Attachments:
Temporary Part Time - Community Justice Support Specialist - 2023
2023 Non Represented Salaries by Frequency
Packet Pg. 48
2.8.a
City of
EDMONDS
Washington
Community Justice Support Specialist
Department: Court Pay Grade: NR-25
Bargaining Unit: Non -Represented FLSA Status: Exempt
Reports To: Court Administrator
FTE Equivalent: Temporary part time
POSITION PURPOSE: Under the direction of the Court Administrator, guides misdemeanant defendants
and probationers through the Edmonds Municipal Court system. The Community Justice Support
Specialist focuses on engagement and retention of participants in the program to improve success. The
Community Justice Support Specialist shall work with Substance Use Disorder Counselors and other
members of the therapeutic team in support of the client's recovery. The Community Justice Support
Specialist reports to the Court Administrator.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Identifies client needs in areas such as behavioral health services, housing, and employment.
Assesses availability and relevance of community and state resources.
• Testifies and recommends in administrative and judicial hearings regarding resource and
treatment options for defendants, community safety concerns, and incarceration decisions.
• Provides information to clients on court processes and procedures, conditions attached to pre-
trial release or probation, and available community services.
• Coordinates the introduction of defendants to appropriate community services.
• Offers warrant prevention and resolution services to defenders to reduce missed court dates.
Assists defendants who have failed to appear in navigating warrant recall procedures or self -
surrender steps to the court.
• Maintains case records, prepares reports, and conducts correspondence related to
assignments.
• Responding to clients' various needs via cell phone and office phone
• Keeping communication open with clients and SUD counselors
• Researching appropriate friendly housing options and community resources
• Engage clients/keep clients engaged
• Create website content, brochures, posters and power point presentations on
services related to Edmonds Municipal Court and its programs.
• Other duties as assigned.
Click or tap here to enter text. Last Reviewed: Click or tap to enter a date.
Last Revised: Click or tap to enter a date.
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2.8.a
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JOB DESCRIPTION
Click or tap here to enter text.
Required Skill and Knowledge in:
• Ability to maintain confidentiality and tact in dealing with the public and stakeholders within the
Judicial Branch of Government
• Principles and practices of courts of limited jurisdiction, social service delivery, and court
proceedings
• Ability to communicate effectively both orally and in writing.
• Manage multiple projects and components concurrently, efficiently and accurately
• Gather and evaluate data and make recommendations
• Determine resource requirements
• Utilized standard office equipment, computer applications and the internet
• Work independently with a minimum of supervision
• Make presentations and create reports on participants involvement in programs
• Formulate recommendations and solutions to court needs
• Exercise independent and appropriate decisions making skills
• Work with diverse interest groups in a complex organization
• Make decisions within scope of assigned authority
• Standard office practices and procedures
• Legal terms as applicable to clerical and courtroom work
• Washington Court Rules and federal, state, and local laws, rules and regulations
• Ability to work with diverse populations, including the competence and skill to establish
supportive trusting relationships and respect the rights of each participant on their case load at
all times.
• Able to maintain high levels of confidentiality, credibility and professionalism.
• Proven experience with Microsoft Excel, Word and Outlook
MINIMUM QUALIFICATIONS:
Education and Experience:
Two years of office experience with legal terminology or working in a substance use disorder environment (office,
treatment facility, jail or peer support groups) required.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone
• Operating a computer keyboard or other office equipment.
Click or tap here to enter text. Last Reviewed: Click or tap to enter a date.
Last Revised: Click or tap to enter a date.
Packet Pg. 50
2.8.a
3 of 3
JOB DESCRIPTION
Click or tap here to enter text.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining stationary for extended periods of time.
• Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks
Hazards:
• Contact with dissatisfied or upset individuals.
Incumbent Signature:
Department Head:
Click or tap here to enter text.
Date:
Date:
Last Reviewed: Click or tap to enter a date.
Last Revised: Click or tap to enter a date.
Packet Pg. 51
2.8.b
OF EDP
City of Edmonds
2023 Non -Represented Salaries
Salaries by Frequency COLA 7.00%
1890
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Annual
57,793.00
60,682.00
63,715.00
66,902.00
70,247.00
73,758.00
77,448.00
Monthly
4,816.08
5,056.83
5,309.58
5,575.17
5,853.92
6,146.50
6,454.00
NR-25
Semi -Monthly
2,408.04
2,528.42
2,654.79
2,787.58
2,926.96
3,073.25
3,227.00
Hourly
27.7851
29.1740
30.6322
32.1644
33.7726
35.4606
37.2346
Annual
60,682.00
63,715.00
66,902.00
70,247.00
73,758.00
77,448.00
81,320.00
Monthly
5,056.83
5,309.58
5,575.17
5,853.92
6,146.50
6,454.00
6,776.67
NR-26
Semi -Monthly
2,528.42
2,654.79
2,787.58
2,926.96
3,073.25
3,227.00
3,388.33
Hourly
29.1740
30.6322
32.1644
33.7726
35.4606
37.2346
39.0962
Annual
63,715.00
66,902.00
70,247.00
73,758.00
77,448.00
81,320.00
85,385.00
Monthly
5,309.58
5,575.17
5,853.92
6,146.50
6,454.00
6,776.67
7,115.42
NR-27
Semi -Monthly
2,654.79
2,787.58
2,926.96
3,073.25
3,227.00
3,388.33
3,557.71
Hourly
30.6322
32.1644
33.7726
35.4606
37.2346
39.0962
41.0505
Annual
66,902.00
70,247.00
73,758.00
77,448.00
81,320.00
85,385.00
89,654.00
Monthly
5,575.17
5,853.92
6,146.50
6,454.00
6,776.67
7,115.42
7,471.17
NR-28
Semi -Monthly
2,787.58
2,926.96
3,073.25
3,227.00
3,388.33
3,557.71
3,735.58
Hourly
32.1644
33.7726
35.4606
37.2346
39.0962
41.0505
43.1029
Annual
70,247.00
73,758.00
77,448.00
81,320.00
85,385.00
89,654.00
94,137.00
Monthly
5,853.92
6,146.50
6,454.00
6,776.67
7,115.42
7,471.17
7,844.75
NR-29
Semi -Monthly
2,926.96
3,073.25
3,227.00
3,388.33
3,557.71
3,735.58
3,922.38
Hourly
33.7726
35.4606
37.2346
39.0962
41.0505
43.1029
45.2582
Annual
73,758.00
77,448.00
81,320.00
85,385.00
89,654.00
94,137.00
98,845.00
Monthly
6,146.50
6,454.00
6,776.67
7,115.42
7,471.17
7,844.75
8,237.08
NR-30
Semi -Monthly
3,073.25
3,227.00
3,388.33
3,557.71
3,735.58
3,922.38
4,118.54
Hourly
35.4606
37.2346
39.0962
41.0505
43.1029
45.2582
47.5216
Annual
77,448.00
81,320.00
85,385.00
89,654.00
94,137.00
98,845.00
103,786.00
Monthly
6,454.00
6,776.67
7,115.42
7,471.17
7,844.75
8,237.08
8,648.83
NR-31
Semi -Monthly
3,227.00
3,388.33
3,557.71
3,735.58
3,922.38
4,118.54
4,324.42
Hourly
37.2346
39.0962
41.0505
43.1029
45.2582
47.5216
49.8971
Annual
81,320.00
85,385.00
89,654.00
94,137.00
98,845.00
103,786.00
108,976.00
Monthly
6,776.67
7,115.42
7,471.17
7,844.75
8,237.08
8,648.83
9,081.33
NR-32
Semi -Monthly
3,388.33
3,557.71
3,735.58
3,922.38
4,118.54
4,324.42
4,540.67
Hourly
39.0962
41.0505
43.1029
45.2582
47.5216
49.8971
52.3923
Annual
85,385.00
89,654.00
94,137.00
98,845.00
103,786.00
108,976.00
114,424.00
Monthly
7,115.42
7,471.17
7,844.75
8,237.08
8,648.83
9,081.33
9,535.33
NR-33
Semi -Monthly
3,557.71
3,735.58
3,922.38
4,118.54
4,324.42
4,540.67
4,767.67
Hourly
41.0505
43.1029
45.2582
47.5216
49.8971
52.3923
55.0115
Annual
89,654.00
94,137.00
98,845.00
103,786.00
108,976.00
114,424.00
120,145.00
Monthly
7,471.17
7,844.75
8,237.08
8,648.83
9,081.33
9,535.33
10,012.08
NR-34
Semi -Monthly
3,735.58
3,922.38
4,118.54
41324.42
4,540.67
4,767.67
5,006.04
Hourly
43.1029
45.2582
47.5216
49.8971
52.3923
55.0115
57.7620
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COLA approved by Council on 11/22/2022 2023 NR Salaries by Frequency P
Packet Pg. 52
2.8.b
N R-35
N R-36
N R-37
N R-38
NR-39
N R-40
N R-41
N R-42
N R-43
N R-44
OF EDP
City of Edmonds
2023 Non -Represented Salaries
Salaries by Frequency
1890
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
Annual
Monthly
Semi -Monthly
Hourly
COLA 7.00%
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
94,137.00
98,845.00
103,786.00
108,976.00
114,424.00
120,145.00
126,153.00
7,844.75
8,237.08
8,648.83
9,081.33
9,535.33
10,012.08
10,512.75
3,922.38
4,118.54
4,324.42
4,540.67
4,767.67
5,006.04
5,256.38
45.2582
47.5216
49.8971
52.3923
55.0115
57.7620
60.6505
98,845.00
103, 786.00
108, 976.00
114,424.00
120,145.00
126,153.00
132,461.00
8,237.08
8,648.83
9,081.33
9,535.33
10,012.08
10,512.75
11,038.42
4,118.54
4,324.42
4,540.67
4,767.67
5,006.04
5,256.38
5,519.21
47.5216
49.8971
52.3923
55.0115
57.7620
60.6505
63.6832
103, 786.00
108, 976.00
114,424.00
120,145.00
126,153.00
132,461.00
139,084.00
8,648.83
9,081.33
9,535.33
10,012.08
10,512.75
11,038.42
11,590.33
4,324.42
4,540.67
4,767.67
5,006.04
5,256.38
5,519.21
5,795.17
49.8971
52.3923
55.0115
57.7620
60.6505
63.6832
66.8673
108,976.00
114,424.00
120,145.00
126,153.00
132,461.00
139,084.00
146,038.00
9,081.33
9,535.33
10,012.08
101512.75
11,038.42
11,590.33
12,169.83
4,540.67
4,767.67
5,006.04
5,256.38
5,519.21
5,795.17
6,084.92
52.3923
55.0115
57.7620
60.6505
63.6832
66.8673
70.2106
114,424.00
120,145.00
126,153.00
132,461.00
139,084.00
146,038.00
153, 341.00
9,535.33
10,012.08
10,512.75
111038.42
11,590.33
12,169.83
12,778.42
4,767.67
5,006.04
5,256.38
5,519.21
5,795.17
6,084.92
6,389.21
55.0115
57.7620
60.6505
63.6832
66.8673
70.2106
73.7216
120,145.00
126,153.00
132,461.00
139,084.00
146,038.00
153, 341.00
161,006.00
10,012.08
10,512.75
11,038.42
11, 590.33
12,169.83
12,778.42
13,417.17
5,006.04
5,256.38
5,519.21
5,795.17
6,084.92
6,389.21
6,708.58
57.7620
60.6505
63.6832
66.8673
70.2106
73.7216
77.4067
126,153.00
132,461.00
139, 084.00
146,038.00
153,341.00
161,006.00
169,058.00
10,512.75
11,038.42
11, 590.33
12,169.83
12,778.42
13,417.17
14,088.17
5,256.38
5,519.21
5,795.17
6,084.92
6,389.21
6,708.58
7,044.08
60.6505
63.6832
66.8673
70.2106
73.7216
77.4067
81.2779
132,461.00
139,084.00
146,038.00
153,341.00
161,006.00
169,058.00
177, 510.00
11,038.42
11,590.33
12,169.83
12, 778.42
13,417.17
14,088.17
14,792.50
5,519.21
5,795.17
6,084.92
6,389.21
6,708.58
7,044.08
7,396.25
63.6832
66.8673
70.2106
73.7216
77.4067
81.2779
85.3413
139,084.00
146,038.00
153, 341.00
161,006.00
169,058.00
177, 510.00
186, 385.00
11,590.33
12,169.83
12,778.42
13,417.17
14,088.17
14,792.50
15,532.08
5,795.17
6,084.92
6,389.21
6,708.58
7,044.08
7,396.25
7,766.04
66.8673
70.2106
73.7216
77.4067
81.2779
85.3413
89.6082
146,038.00
153,341.00
161,006.00
169,058.00
177,510.00
186,385.00
195,705.00
12,169.83
12,778.42
13,417.17
141088.17
14,792.50
15,532.08
16,308.75
6,084.92
6,389.21
6,708.58
7,044.08
7,396.25
7,766.04
8,154.38
70.2106
73.7216
77.4067
81.2779
85.3413
89.6082
94.0889
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COLA approved by Council on 11/22/2022 2023 NR Salaries by Frequency P
Packet Pg. 53
2.8.b
N R-45
N R-46
N R-47
N R-48
OF EDP
City of Edmonds
2023 Non -Represented Salaries
Salaries by Frequency
1890
COLA 7.00%
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Annual
153,341.00
161,006.00
169,058.00
177,510.00
186,385.00
195,705.00
205,489.00
Monthly
12,778.42
13,417.17
14,088.17
14,792.50
15,532.08
16,308.75
17,124.08
Semi -Monthly
6,389.21
6,708.58
7,044.08
7,396.25
7,766.04
8,154.38
8,562.04
Hourly
73.7216
77.4067
81.2779
85.3413
89.6082
94.0889
98.7928
Annual
161,006.00
169,058.00
177,510.00
186,385.00
195,705.00
205,489.00
215,765.00
Monthly
13,417.17
14,088.17
14,792.50
15,532.08
16,308.75
17,124.08
17,980.42
Semi -Monthly
6,708.58
7,044.08
7,396.25
7,766.04
8,154.38
8,562.04
8,990.21
Hourly
77.4067
81.2779
85.3413
89.6082
94.0889
98.7928
103.7332
Annual
169,058.00
177,511.00
186,386.00
195,705.00
205,491.00
215,765.00
226,553.00
Monthly
14,088.17
14,792.58
15,532.17
16,308.75
17,124.25
17,980.42
18,879.42
Semi -Monthly
7,044.08
7,396.29
7,766.08
8,154.38
8,562.13
8,990.21
9,439.71
Hourly
81.2779
85.3418
89.6087
94.0889
98.7938
103.7332
108.9197
Annual
177,511.00
186,386.00
195,705.00
205,491.00
215,765.00
226,553.00
237,881.00
Monthly
14,792.58
15,532.17
16,308.75
17,124.25
17,980.42
18,879.42
19,823.42
Semi -Monthly
7,396.29
7,766.08
8,154.38
8,562.13
8,990.21
9,439.71
9,911.71
Hourly
85.3418
89.6087
94.0889
98.7938
103.7332
108.9197
114.3659
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COLA approved by Council on 11/22/2022 2023 NR Salaries by Frequency P
Packet Pg. 54
2.9
City Council Agenda Item
Meeting Date: 02/14/2023
Recreation Staff Job Descriptions & Wage Range Update
Staff Lead: Shannon Burley/Angie Feser
Department: Parks, Recreation & Human Services
Preparer: Angie Feser
Background/History
Job descriptions are required to receive City Council approval. At this time Parks and Recreation hourly
and seasonal positions do not have formally adopted position descriptions. Further, Human Resources
completed salary studies for non -represented and union positions were reviewed and adopted by City
Council, of which one of these positions is impacted.
The Parks, Recreation & Human Services (PRHS) Department is bringing a total of five (5) position
descriptions and wage range updates before Council for consideration and approval.
These following positions currently do not have a formal job description, so the new job description for
each is attached. In addition, it was also discovered the existing wage scale is extremely low, and in
some cases, below the State's minimum wage.
These positions are included in the adopted in the 2023 budget and therefore, this is not a request for
additional positions.
The following positions are part-time hourly and have no formally adopted job descriptions -
1. Facility Attendant
2. Front Desk Receptionist
3. Day Camp Assistant
4. Gymnastics Assistant
5. Gymnastics Instructor 1
These positions have existed and been utilized for many years, however since 2019 it has been
increasingly challenging to get individuals to apply for these positions. When we are able to recruit,
many times they leave shortly after hiring for positions with better pay. Without these positions staffed,
programs are being cancelled due to lack of adequate employees. Further, the process of recruitment
and onboarding is inefficient when new employees leave shortly after completing training.
Wage Scale Update
Upon review it was also discovered these positions were severely out of in regards to the lower end of
the wage range, some below minimum wage. PRHS is proposing adjustments to these wage scales to
enhance recruitment and retainage efforts. Staff is aware of Human Resources' plans to complete an
hourly positions salary study later this year and as such the recommended increases are conservative
until that study is completed. An informal salary study was done regarding the Gymnastics positions to
Packet Pg. 55
2.9
include local gymnastics facilities and municipalities in the region and the City of Edmonds wages were
well below the average. Due to the positions currently being unfilled and the challenging hiring
environment, staff does not propose a budget increase is needed in 2023 and the current adopted
budget and salary allocations are sufficient to cover these recommended increases this year.
The proposed adjustments are as follows:
Position
Current
Current Range
Proposed
Proposed Range
Class
Class
Facility
H5
$13.50*- $16.41
H6
$16.56 - $20.13
Attendant
Front Desk
H5
$15.59* - $18.95
H8
$18.17 - $22.10
Receptionist
Day Camp
H7
$16.40 - $19.94
H7
$17.55 - $21.33
Assistant
Gymnastics
H5
$14.99* - $15.75
H7
$17.55 - $21.33
Assistant
Gymnastics
H12
$15.31* - $17.71
H10
$20.47 - $24.88
Instructor 1
*The 2023 State of Washington Minimum Wage is $15.74
For reference, while researching these pay rates, staff was able to confirm that the following
positions/pay are available in Edmonds at this time:
Food Service - starts at $19 / hr
Line Cook - starts at $21 / hr
Dishwasher - starts at $18 / hr
Staff Recommendation
Staff recommends the Parks & Public Works Council Committee accept the five (5) included job
description revision and wage scale update and advance this item to Consent Agenda for the next
regular City Council meeting.
Attachments:
Facility Attendant
Front Desk Receptionist
Day Camp Assistant
Gymnastics Assistant
Gymnastics Instructor 1
Packet Pg. 56
2.9.a
City of
EDMONDS
Washington
Facility Attendant
Department:
Parks, Recreation & Human Services
Pay Grade:
H-6
Bargaining Unit:
Hourly
FLSA Status:
Non -Exempt
Revised Date:
February 2023
Reports To:
Recreation Supervisor
POSITION PURPOSE:
Under the direct supervision of the Recreation Supervisor, this position is responsible for closely monitoring
programs and rentals at the Frances Anderson Center, Meadowdale Clubhouse, Edmonds Waterfront Center,
Edmonds Plaza Room and/or other locations as assigned.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
o
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Open and close facility as assigned.
�
• Closely monitor the use of the facility and provide access to customers.
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• Oversee users when cleaning the areas used for the activities and perform minor cleaning functions.
41
• Maintain facility safety procedures, report injuries and safety hazards.
• Interact with diverse populations of all ages in a friendly and supportive manner.
• Handle minor emergent situations that may arise as per city policy.
• Assist with site operations as outlined in the program handbook.
• Complete reports and file paperwork as needed.
Q
• Performs work during evenings and on weekends and holidays as needed.
• Understand and follow current recreational department procedures.
• Performs other related duties as assigned that are within the scope of this position classification.
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Required Knowledge of:
E
• Interpersonal skills using tact, patience, and courtesy.
• Effective communication techniques. Q
Required Skill in:
• Effective and efficient problem -solving techniques.
• Preparing and maintaining basic records and reports.
• Communicating effectively in English.
• Neatness and organizational skills.
• Establishing and maintaining cooperative and effective professional relationships.
• Observing health and safety regulations.
Facility Attendant Last Revis Packet Pg. 57
JOB DESCRIPTION
Facility Attendant
• Working independently within established guidelines.
• Consistently providing quality customer service.
• Remaining calm and professional in stressful situations
MINIMUM QUALIFICATIONS:
Education and Experience:
• Minimum 18 years of age.
• Prior experience working with the public.
2.9.a
2 of 2
Required Licenses or Certifications:
• Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date.
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor environment.
• Sometimes loud/noisy.
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus in order to maintain surveillance of participants and
employees.
• Frequently performs repetitive motions.
• Occasionally walk up and down stairs.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs.
Hazards:
• Potential contact with potentially dissatisfied or abusive individuals.
• Potential contact with sick children.
• Noisy work areas.
Incumbent Signature: Date:
Department Director: Date:
a
Facility Attendant Last Revis Packet Pg. 58
2.9.b
City of
EDMONDS
Washington
Front Desk Receptionist
Department: Parks, Recreation & Human Services Pay Grade: H-8
Bargaining Hourly FLSA Status: Non -Exempt
Unit:
Revised Date: February 2023 Reports To: Recreation Supervisor
POSITION PURPOSE: Under general supervision, performs basic customer service functions to assist Parks and
Recreation customers; greeting facility guests, assisting with program registrations, processing facility rentals and
answering questions about recreation classes, rental facilities, and events; collecting fees and providing receipts
for classes and drop -in use and monitoring facility use to include securing building during evening and weekend
shifts.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Performs various clerical duties including answering telephones and greeting visitors, providing
information in person, on the telephone and/or referring to appropriate personnel.
• Receives/processes registration and rental fees and provides refunds according to established
procedures; prepares receipts and deposits as appropriate.
• Operate office machines including computers, copiers, calculators and other office equipment as
assigned.
• Monitor facility use as needed including securing building during evening and weekend shifts.
• Performs a variety of special duties, projects or activities of assigned department.
• Understand and follow current recreational department procedures.
• Performs work during evenings and on weekends and holidays as needed.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• Principles of customer service and public relations.
• Interpersonal skills using tact, patience, and courtesy.
• Proper telephone and email etiquette.
• Effective communication techniques.
• Modern office procedures, methods and equipment including computers and computer applications
sufficient to perform assigned work; specifically, Microsoft Office 365 programs and registration and
rental software.
• Policies and objectives of assigned program and activities.
Front Desk Receptionist Last Review
Last Revis Packet Pg. 59
2.9.b
JOB DESCRIPTION 2 of 3
Front Desk Receptionist
Required Skill in:
• Communicating effectively in English.
• Consistently providing quality customer service.
• Record -keeping techniques.
• Performing clerical duties in support of an assigned office.
• Answering telephones and greeting the public courteously.
• Operating office equipment including but not limited to computers, calculators, scanners, and copiers
• Accurately applying basic math functions.
• Understanding and following instructions/directions.
• Maintaining records according to department policy and local regulations.
• Observing health and safety regulations.
• Establishing and maintaining cooperative and effective professional relationships.
• Successfully completing work duties independently or as part of a team.
• Remaining calm and professional in stressful situations
• Effective prioritization and shifting priorities as needed.
• Neatness and organization.
MINIMUM QUALIFICATIONS:
Education and Experience:
• High School Diploma/GED Certificate and one year of office clerical experience that includes extensive
public contact.
• An equivalent combination of education, training and experience which allows the incumbent to
successfully perform the essential functions of the position may also be considered.
Required Licenses or Certifications:
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Office environment.
• Some interruptions.
• Sometimes loud and/or noisy.
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequent reading and understanding a variety of materials.
• Frequent sitting, standing, or otherwise remaining in a stationary position for extended periods of time.
• Frequently operating a computer keyboard (typing) and other office equipment.
• Frequently performs repetitive motions.
Front Desk Receptionist Last Revis Packet Pg. 60
JOB DESCRIPTION
Front Desk Receptionist
2.9.b
3 of 3
• Occasionally bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or
otherwise positioning oneself to accomplish tasks.
• Occasionally lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Potential contact with dissatisfied members of the public.
• Potential contact/interaction with sick people.
• Occasionally noisy environment
Incumbent Signature:
Department Director:
Date:
Date:
Front Desk Receptionist
Last Revis Packet Pg. 61
2.9.c
City of
EDMONDS
Washington
Day Camp Assistant
Department: Parks, Recreation & Human Services Pay Grade: H-7
Bargaining Hourly FLSA Non -Exempt
Unit: Status:
Revised Date: February 2023 Reports To: Recreation Leader — Day Camp
POSITION PURPOSE: Under supervision, this position is responsible for assisting in providing the planning,
organization, and implementation of effective, healthy, and safe school -aged youth recreation and instruction
programs to include, but not limited to in a classroom -like environment, and other day camp recreation activities.
Candidate should have strong organizational, leadership and communication skills with a commitment to providing
quality recreation and instruction activities to each and every youth participant.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in
this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not
be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Assist with and lead youth recreation programs.
• Support classroom -like operations
• Provide leadership and effective problem -solving skills.
• Communicate with participants and guardians in a manner that favorably represents the City of
Edmonds.
• Monitor the safety of children.
• Handle minor emergent situations that may arise as per city policy.
• Assist with site operations as outlined in the program handbook.
• Complete reports and file paperwork as needed.
• Open and close facility as assigned.
• Understand and follow current recreational department procedures.
• Performs other related duties as assigned that are within the scope of this position classification.
Work is generally performed Monday through Friday and the incumbent may be assigned to either morning,
afternoon shifts, or full day shifts as needed for the purpose of the program.
Required Knowledge of:
• Conducting safe and healthy school -aged instruction.
• Record -keeping techniques.
• Interpersonal skills using tact, patience and courtesy.
Day Camp Assistant Last Review
Last Revis Packet Pg. 62
JOB DESCRIPTION
Day Camp Assistant
Required Skill in:
• Communicating effectively in English.
• Establishing and maintaining cooperative and effective professional relationships.
• Working with and providing positive influence, engagement and motivation to youth.
• Planning and preparation of age -appropriate activities for youth
• Preparing and maintaining basic records and reports.
• Observing health and safety regulations.
• Effective and efficient problem -solving techniques.
• Neatness and organization.
• Working effectively despite distractions and interruptions.
• Remaining calm and professional in stressful situations
• Effective prioritization and shifting priorities as needed.
MINIMUM QUALIFICATIONS:
Education and Experience:
2.9.c
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• Must be 16 years of age or older.
• Prior experience working with school -aged children is preferred.
• One year of experience leading or teaching school -aged youth programs such as day camp or day care is
preferred.
Required Licenses or Certifications:
• Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date.
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor environment
• Classroom environment
• Constant distractions and/or interruptions
• Sometimes loud and/or noisy
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus in order to maintain surveillance of participants and
employees.
• Frequently performs repetitive motions.
• Occasionally walk up and down stairs
Day Camp Assistant
Last Revis Packet Pg. 63
JOB DESCRIPTION
Day Camp Assistant
• Occasionally operating a computer keyboard (typing) and other office equipment.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs.
Hazards:
• Potential contact with potentially dissatisfied or abusive individuals.
• Potential contact with sick children
Incumbent Signature:
Department Head:
Date:
Date:
2.9.c
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Day Camp Assistant
Last Revis Packet Pg. 64
2.9.d
City of
EDMONDS
Washington
Gymnastics Assistant
Department: Parks, Recreation & Human Services Pay Grade: H-7
Bargaining Unit: Hourly FLSA Status: Non -Exempt
Revised Date: February 2023 Reports To: Recreation Leader -
Gymnastics
POSITION PURPOSE: Under supervision, the Gymnastics Assistant will support coaches with the gymnastics
programs offered by the City of Edmonds. This position will work alongside other coaches to assist with preschool
classes, school age classes, birthday parties, summer camps, and day camps. This position is expected to aid in
creating a safe, fun, and positive environment for students to thrive in their gymnastics experiences.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Assist with instructing participants ages 2 years through mid -teen in recreational level gymnastics and
other related classes.
• Learn and use proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics
guidelines and Edmonds City Parks & Recreation standards.
• Provide a safe environment by assisting with daily equipment checks and regularly using equipment
properly as specified by the USA Gymnastics Safety Guidelines.
• Assist with camps, birthday parties and other special events.
• Understand and follow recreational department procedures.
• Performs work during evenings and on weekends and holidays as needed.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• Gymnastics and youth fitness programs.
• Record -keeping techniques.
• Interpersonal skills using tact, patience and courtesy.
• Effective communication techniques.
Preferred Skill in:
• Communicating effectively in English.
• Rhythmic gymnastics or a desire for instruction in this area.
• Dance and choreography.
• Understanding and following instructions/directions.
• Establishing and maintaining cooperative and effective professional relationships.
Gymnastics Assistant Last Revi Packet Pg. 65
JOB DESCRIPTION
Gymnastics Assistant
• Observing health and safety regulations.
• Providing safe and appropriate instruction.
• Successfully completing work duties independently or as part of a team.
• Consistently providing quality customer service.
• Preparing and maintaining basic records and reports.
• Effective and efficient problem -solving techniques.
• Neatness and organization.
• Working effectively despite distractions and interruptions.
MINIMUM QUALIFICATIONS:
Education and Experience:
• Minimum 16 years of age.
• Prior experience working with the public and children.
• Basic gymnastics and/or sports experience preferred.
• Depending on experience, 40-60 hours of training with experienced staff will be required.
Required Licenses or Certifications:
2.9.d
2of3
• Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain within 90 days of hire date.
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Classroom environment
• Constant distractions and interruptions
• Sometimes loud and/or noisy
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Frequently grasping when spotting/assisting participants.
• Frequently performs repetitive motions.
• Occasionally operating a computer keyboard (typing) and other office equipment.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs.
Hazards:
• Contact with potentially dissatisfied individuals.
• Potential contact with sick children.
• Physical contact with equipment or students while spotting/assisting.
Gymnastics Assistant Last Revi Packet Pg. 66
JOB DESCRIPTION
Gymnastics Assistant
• Working with or around equipment and people in motion.
• Gymnastics apparatus falling hazards.
• Noisy work areas.
Incumbent Signature:
Department Director:
Date:
Date:
2.9.d
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Gymnastics Assistant
Last Revi Packet Pg. 67
2.9.e
City of
EDMONDS
Washington
Gymnastics Instructor 1
Department: Parks, Recreation & Human Services Pay Grade: H-10
Bargaining Unit: Hourly FLSA Status: Non -Exempt
Revised Date: February 2023 Recreation Leader -
Reports To: Gymnastics
POSITION PURPOSE: Under general supervision, the Gymnastics Instructor 1 will instruct gymnastics
programs offered by the City of Edmonds. This position will work alongside other coaches instructing preschool
classes, school age classes, birthday parties, summer camps, and day camps. This position is expected to
create a safe, fun, and positive environment enabling participants to thrive in their gymnastics experiences.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Instruct participants ages 2 years through mid -teen in recreational level gymnastics, circus and rhythmic
related classes.
• Learn and apply proper skill progressions, spotting techniques and matting as dictated by USA
Gymnastics guidelines and Edmonds City Parks & Recreation standards.
• Ensure a safe environment by checking equipment daily and using equipment properly as specified by
the USA Gymnastics Safety Guidelines.
• Assist with camps, birthday parties and other special events.
• Understand and follow current recreational department procedures.
• Performs work during evenings and on weekends and holidays as needed.
• Performs other related duties as assigned that are within the scope of this position classification
Required Knowledge of:
• Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines.
• Record -keeping techniques.
• Interpersonal skills using tact, patience and courtesy.
• Effective communication techniques.
Required Skill in:
• Communicating effectively in English.
• Rhythmic gymnastics or a desire for instruction in this area.
• Dance and choreography.
• Understanding and following instructions/directions.
• Establishing and maintaining cooperative and effective professional relationships.
• Observing health and safety regulations.
Gymnastics Instructor 1 Last Revis Packet Pg. 68
JOB DESCRIPTION
Gymnastics Instructor 1
• Providing safe and appropriate instruction.
• Successfully completing work duties independently or as part of a team.
• Consistently providing quality customer service.
• Preparing and maintaining basic records and reports.
• Effective and efficient problem -solving techniques.
• Neatness and organization.
• Working effectively despite distractions and interruptions.
MINIMUM QUALIFICATIONS:
Education and Experience:
• Minimum 16 years of age.
2.9.e
2of3
• At least one year of experience working with the public and children including at least six months of
basic gymnastics and/or sports experience.
• Depending on experience, 40-60 hours of training with experienced staff will be required.
Required Licenses or Certifications:
• USAG Risk Management Safety Course Completion or complete handbook review within 6 months of
hire date.
• Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain within 90 days of hire date
• A criminal background check is required following a verbal offer of employment. Criminal history is not
an automatic employment disqualifier. Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Classroom environment.
• Constant distractions and interruptions.
• Sometimes loud and/or noisy.
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Frequently grasping when spotting/assisting participants.
• Frequently performs repetitive motions.
• Occasionally operating a computer keyboard (typing) and other office equipment.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs.
Hazards:
• Contact with potentially dissatisfied individuals.
• Potential contact with sick children.
• Physical contact with equipment or students while spotting/assisting.
Gymnastics Instructor 1 Last Revis Packet Pg. 69
JOB DESCRIPTION
Gymnastics Instructor 1
• Working with or around equipment and people in motion.
• Gymnastics apparatus falling hazards.
• Noisy work areas.
Incumbent Signature:
Department Director:
Date:
Date:
2.9.e
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Gymnastics Instructor 1
Last Revis Packet Pg. 70
2.10
City Council Agenda Item
Meeting Date: 02/14/2023
Parks & Recreation Staff Job Descriptions (Parks Maint and Rec Leader: Gymnastics)
Staff Lead: Angie Feser/Shannon Burley
Department: Parks, Recreation & Human Services
Preparer: Shannon Burley
Background/History
The Parks, Recreation & Human Services (PRHS) Department is bringing to the Parks & Public Works
Council Committee two updated job descriptions for council consideration and approval. These include
Parks Maintenance Laborer LTE and Recreation Leader - Gymnastics.
Park Maintenance Laborer - Limited Term Em
This is a new position approved by City Council through the 2023 budget process to replace the Parks
Maintenance Seasonal Laborer. As a new position, there is no previous job description so the
attachment is the final proposed document with no redlined version.
Recreation Leader - Gymnastics
This existing part-time position job description was last updated in 2012. Attached are both a redline
and clean version of the job description. The recent AFSCME salary survey also revised the position to a
classification of NE 23 and in alignment with all other Recreation Leaders (Preschool and Day Camp) for
equity.
These positions are included in the adopted in the 2023 budget and therefore is not a request for
additional positions or budget allocation.
Staff Recommendation
Staff recommends the Parks & Public Works Council Committee accept the Parks Maintenance Laborer
proposed job description and the Recreation Leader - Gymnastics job description revision and wage
range update and advance this item to Consent Agenda for the next regular City Council meeting.
Attachments:
23-02 Parks Maintenance Laborer LTE
Recreation Leader - Gymnastics REDLINE
Recreation Leader - Gymnastics
Packet Pg. 71
2.10.a
City of
EDMONDS
Washington
Parks Maintenance Laborer
f fil:4fiG
Department: Parks, Recreation & Human Services
Pay Grade: Hourly: H-10
Teamsters: B
Bargaining Unit: Hourly (up to 347 hours worked)
Teamsters (after 347 hours worked)
FLSA Status: Non -Exempt
Revised Date: February 2023
Reports To: Parks Maintenance
Manager
POSITION PURPOSE: Parks Maintenance Laborers perform a variety of routine grounds maintenance work for
City parks and facilities and assist with a variety of special projects as assigned. Under close supervision, assists
with the cleaning and maintaining City parks, trails, open spaces, recreation facilities and amenities and other city -
owned locations; plants, fertilizes and maintains lawns, plants, trees, shrubs and landscaped areas; operates and
maintains a variety of tools and equipment.
Per the Teamsters CBA, this position is eligible for partial union membership after 347 hours worked in a twelve-
month consecutive period. (See CBA 1.2)
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Performs landscaping and beautification activities within City parks, trails, open spaces, recreation facilities
and park amenities and around City buildings including trimming, planting, fertilizing and caring for trees,
and shrubs; planting, watering, edging, raking and weeding landscaped areas and hanging baskets using
hand tools and small equipment.
• Performs janitorial cleaning and maintenance of park restrooms.
• Picks up litter and empty trash receptacles for throughout the city park system and public locations.
• Operates a variety of equipment and tools including, but not limited to: riding lawn mower, ballfield groomer,
line trimmer, hedge trimmer, backpack blower, pressure washer, and pole saw.
• Assists in the installation, repair, replacement and service to turf and landscape irrigation systems.
• Assists with maintenance work as assigned including plumbing, sanding, painting and simple structural
repairs.
• Assist with the city's beautification program which includes: planting, weeding and watering of hanging
baskets and annuals, perennials, trees and shrubs in city streets and public landscape beds and areas.
• Assist with Cemetery grounds maintenance which includes mowing, trimming, raking, weeding and
painting. Assistance with funerals and burials as needed.
• Safely drive and operate a City vehicle and obey all traffic laws.
• Understand and follow current Parks, Recreation & Human Services department procedures.
• Properly utilize personal protective equipment as required by department or City policy.
• Performs work during evenings and on weekends and holidays as needed.
• Performs other related duties as assigned that are within the scope of this position classification.
Parks Maintenance Laborer Last Review
Last Revis Packet Pg. 72
JOB DESCRIPTION
Parks Maintenance Laborer
Required Knowledge of:
• Basic grounds maintenance procedures including mowing, edging, raking and weeding.
• Operation and maintenance of hand tools and small equipment used in groundskeeping.
• Effective communication techniques.
• Basic computer and technical skills.
Required Skill in:
• Communicating effectively in English.
• Establishing and maintaining cooperative and effective professional relationships.
• Understanding and following instructions/directions.
• Successfully completing work duties independently or as part of a team.
2.10.a
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• Performing a variety of maintenance work in the preparation of and maintenance of park grounds, including
plants, lawn areas and recreation and facilities and amenities.
• Performing general ground maintenance duties including mowing, edging and weeding.
• Utilizing tools and equipment used in grounds maintenance work.
• Operating light power and mechanical equipment used in the care and maintenance of trees, shrubs and
landscaped areas.
• Observing health and safety regulations.
MINIMUM QUALIFICATIONS:
Education and Experience:
• At least 18 years of age by time of hire.
• Prior experience with any of the following: landscape maintenance and beautification activities
including trimming, planting, fertilizing and caring for trees, and shrubs, watering, edging, raking
and weeding; basic janitorial maintenance including restroom maintenance and trash clean up.
• Prior experience operating job -related equipment and hand tools.
• An equivalent combination of education, training and experience which allows the incumbent to
successfully perform the essential functions of the position may also be considered.
Required Licenses or Certifications:
• CPR, First Aid, AED, and Bloodborne Pathogen Certification within 30 days date of hire.
• A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance
requirements is required for any position that will drive for City business.
• A criminal background check is required following a verbal offer of employment. Criminal history is not an
automatic employment disqualifier. Results are reviewed on a case -by case basis.
• This is a City -identified non -DOT safety sensitive position.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Outdoor work includes varying weather conditions.
• Driving a vehicle to conduct work.
• Regular exposure to fumes, dust and odors.
• Noise from equipment operation.
Parks Maintenance Laborer Last Review
Last Revis Packet Pg. 73
JOB DESCRIPTION
Parks Maintenance Laborer
2.10.a
3 of 3
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Frequent grasping and/or using fine finger manipulation to operate tools and equipment.
• Frequently performs repetitive sometimes strenuous motions.
• Occasionally operating a computer keyboard (typing) and other office equipment.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs.
• Occasionally drive/operate a City vehicle.
• Occasionally ascending/descending ladders.
Hazards:
• Contact with potentially dissatisfied individuals.
• Noisy work areas.
• Exposure to herbicides and other flower/plant chemicals and/or fumes.
• Physical contact with and exposure to flowers, plants and pollen and possibly insects.
• Outside temperature extremes, direct sunlight
Incumbent Signature:
Department Director:
Date:
Date:
Parks Maintenance Laborer
Last Review
Last Revis Packet Pg. 74
2.10.b
City of
EDMONDS
Washington
RECREATION LEADER - Gymnastics
Department: Parks, Recreation & Cultural Human Pay Grade: NE-224
Services
Bargaining Unit: SEIUAFSCME Council 2 FLSA Status: Non Exempt
Revised Date: QGteber2012February 2023 Reports To: Recreation SeardoRater -
csSupervisor
POSITION PURPOSE: Under general supervision, this position is responsible for GeaGhes coaching and
instructinn s gymnastics, youth fitness and creative movement to children ages 2-6 ears eld mid -teen.
Researches, develops and presents various curriculum; instructs and/or coaches assigned classes; implements
appropriate instruction based on class/age levels; ensures a safe environment for instructors and participants_;
premetes G� sty Parks a„d ReGreatiGR Pregrais. Candidate should have strong organizational, leadership and
communication skills with a commitment to Drovidina aualitv recreation and instruction activities to each and
every participant
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ah
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Teaches, instructs, and coaches age appropriate curriculum/instruction in gymnastics, youth fitness and
creative movement.
• Interacts er a daily bas's with participants, and communicates with parents as needed/necessary.
• Provide leadership and effective problem -solving skills
• Coach Rhythmic Gymnastics Team, including communicating with parents, attending meets, and
providing equipment for the team. Must be able to arrange transportation to meet and events
• Choreographs age appropriate routines and organizes supplies, lessons and outside services. .
• Ensures a safe environment by checking equipment daily and using equipment properly as specified
the USA Gymnastics Safety Guidelines.
• Uses proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics
guidelines and City Parks and Recreation standards.
• Prepares 186SOR p:a^Trole sheets, progress reports, and certificates of accomplishment/completion.
• A; assists in gymnastics shows and other special youth fitness.
• Performs set-up and clean-up of classrooms and facilities.
• Applicant must be able to work eveninas. weekends and holidays as needed
• Ability to work independently or as part of a team.
• Understand and follow oral and written directions.
• Monitor the safety of children and supervised gymnastics staff.
• Handle minor emergent situations that may arise as per city policy.
• Complete reports and file paperwork as needed.
Required Knowledge of:
• Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines.
• Dance and choreography skills.
Recreation Leader =Gymnastics October �n1 2F packet Pg. 75
2.10.b
JOB DESCRIPTION
Recreation Leader —Gymnastics
r d a desire t„ get ; StFUGti„r, ;r, basic Rhythmic and GiFGUs-skills and background or a desire to
get instruction in this area.
• Record -keeping techniques.
• Leadership and supervisory methods to motivate staff.
• Ability to positively influence, engage and motivate youth.
• City Parks and ReGreatien standards rules nrnnor ores and n
G Stnmor c
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills with an emphasis on customer service.
• English usage, spelling, grammar and punctuation.
Required Skill in:
Developing assigned curriculum and applying safe and appropriate instruction.
Communicating technical information to a wide variety of persons.
Relating well with other, students, parents, and staff.
Analyzing problems and providing clear solutions.
Meeting schedules and time IiRestimelines.
Preparing and maintaining basic records and reports.
• Communicatina effectivelv orallv and in writina.
Consistently provide aualitv customer service.
Learn and apply new skills.
Solve problems effectively and efficiently.
Neatness and organizational skills.
• Establishing and maintaining cooperative and effective working relationships with
others.
• Observing health and safety regulations.
• Remaining calm in an environment that is sometimes stressful, with distractions and interruptions.
• Ability to shift priorities rapidly.
MINIMUM QUALIFICATIONS:
Education and Experience:
• AA Degree in Physical Education or Exercise Physiology
• T—andtwo years of experience in gymnastics, youth fitness or creative movement classes OR an
equivalent combination of education, training and experience
• Prior work with the public and children.
Required Licenses or Certifications:
Current Forst�t A;Q CoRCPR and First Aid Gertification. Or ability to obtain by start date.
• Have mead and 6indersteed—AbilitV to obtain USAG Safety Certification seise within sox menthe f
h+re-(within 3-6 months of hire).
• Must be able to successfully complete and pass a pre -employment background check.
WORKING CONDITIONS:
Recreation Leader =Gymnastics ^^tebeF 0F�^12F
Packet Pg. 76
2.10.b
JOB DESCRIPTION
Recreation Leader —Gymnastics
Environment:
• Office and Classroom environment.
• Constant interruptions.
• Sometimes loud/noisy
Physical Abilities:
Must be able to perform the below ohvsical tasks with or without a reasonable accommodation:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone
• Reading and understanding a variety of materials
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Contact with potentially dissatisfied or abusive individuals.
• Physical GeRtaGt contact with equipment or students while spotting/assisting.
• Contact with sick children.
• Working with or around equipment and people in motion.
• Gymnastics apparatus falling hazards.
• Noisy work areas.
Incumbent Signature:
Department Head:
Date:
Date:
Recreation Leader =Gymnastics
Packet Pg. 77
2.10.c
City of
EDMONDS
Washington
Recreation Leader - Gymnastics
Department: Parks, Recreation & Human Services Pay Grade: NE-23
Bargaining Unit: AFSCME Council 2 FLSA Status: Non -Exempt
Revised Date: February 2023 Reports To: Recreation Coordinator -
Gymnastics
POSITION PURPOSE: Under general supervision, the Recreation Leader - Gymnastics is responsible for
coaching and instructing gymnastics, youth fitness and creative movement to children ages 2 years through
mid -teen. This position will research, develop and present various curriculum; instruct and/or coach assigned
classes; implement appropriate instruction based on class/age levels and ensure a safe environment for
instructors and participants. This position is expected to regularly demonstrate strong organizational, leadership
and communication skills and a commitment to providing quality recreation and instruction activities to each and
every participant.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Teach, instruct, and coach age -appropriate curriculum/instruction in gymnastics, youth fitness and
creative movement.
• Coach Rhythmic Gymnastics Team including attending meets and providing equipment for the team;
arrange transportation to meets and events as required.
• Interact daily with participants and communicate with parents/guardians as necessary.
• Choreograph age -appropriate routines and organize supplies, lessons and outside services.
• Uses proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics
guidelines and Edmonds City Parks and Recreation standards.
• Prepare role sheets, progress reports, and certificates of accomplishment/completion.
• Assist in gymnastics shows and other special youth fitness programs.
• Perform set-up and clean-up of classrooms and facilities.
• Performs work during evenings and on weekends and holidays as needed.
• Ensure a safe environment by checking equipment daily and using equipment properly as specified by
the USA Gymnastics Safety Guidelines.
• Monitor the safety of participants and other gymnastics staff.
• Understand and follow current recreational department procedures.
• Handle minor emergent situations that may arise as per city policy.
• Serve as lead to Gymnastics Assistants and Instructors.
• Complete reports and file paperwork as needed.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines.
Recreation Leader - Gymnastics
Last Revie
Last Revis Packet Pg. 78
2.10.c
2 of 3
JOB DESCRIPTION
Recreation Leader — Gymnastics
• Record -keeping techniques.
• Leadership methods to motivate participants and staff.
• Interpersonal skills using tact, patience and courtesy.
• Effective communication techniques.
• Microsoft Office 365 programs such as Outlook, Word, Excel and PowerPoint.
Required Skill in:
• Communicating effectively in English.
• Rhythmic gymnastics or a desire for instruction in this area.
• Dance and choreography.
• Understanding and following instructions/directions.
• Establishing and maintaining cooperative and effective professional relationships.
• Developing assigned curriculums.
• Observing health and safety regulations.
• Providing safe and appropriate instruction.
• Working with and providing positive influence, engagement and motivation to youth.
• Successfully completing work duties independently or as part of a team.
• Consistently providing quality customer service.
• Meeting schedules and timel i n e s .
• Preparing and maintaining basic records and reports.
• Learning and applying new skills.
• Effective and efficient problem -solving techniques.
• Neatness and organization.
• Remaining calm and professional in stressful situations
• Working effectively despite distractions and interruptions.
• Effective prioritization and shifting priorities as needed.
MINIMUM QUALIFICATIONS:
Education and Experience:
• AA Degree in Physical Education, Exercise Physiology or another related field and two years of
experience in gymnastics, youth fitness or creative movement classes.
• An equivalent combination of education, training and experience which allows the incumbent to
successfully perform the essential functions of the position may also be considered.
• experience working with the public and children preferred.
Required Licenses or Certifications:
• Ability to obtain USAG Safety Certification within 6 months of hire date.
• Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date.
• A criminal background check is required following a verbal offer of employment. Criminal history is not
an automatic employment disqualifier. Results are reviewed on a case -by case basis.
Recreation Leader - Gymnastics
Last Revise
Packet Pg. 79
2.10.c
3 of 3
JOB DESCRIPTION
Recreation Leader — Gymnastics
WORKING CONDITIONS:
Environment:
• Office and classroom environments.
• Constant distractions and interruptions.
• Sometimes loud and/or noisy.
Physical Abilities:
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation:
• Constantly seeing, hearing, speaking or otherwise communicating with others.
• Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above
shoulders or otherwise positioning oneself to accomplish tasks.
• Frequently grasping when spotting/assisting participants.
• Frequently performs repetitive motions.
• Occasionally operating a computer keyboard (typing) and other office equipment.
• Occasionally sitting or otherwise remaining in a stationary position.
• Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs.
Hazards:
• Contact with potentially dissatisfied individuals.
• Potential contact with sick children.
• Physical contact with equipment or students while spotting/assisting.
• Working with or around equipment and people in motion.
• Gymnastics apparatus falling hazards.
• Noisy work areas.
Incumbent Signature: Date:
Department Head: Date:
Recreation Leader - Gymnastics
Last Revisepl-
I
Packet Pg. 80
2.11
City Council Agenda Item
Meeting Date: 02/14/2023
Take Home Policy for City -Owned Vehicles
Staff Lead: Carl Rugg
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
The City of Edmonds has no current take-home policy for city -owned vehicles. This policy comes in
advance of the Police Department's car -per -officer vehicle program and aims to address the need for
special equipment and emergency response from Public Works Water Watch and Street Watch
assignments.
Staff Recommendation
Forward the City of Edmonds Take Home Vehicle Policy to the Consent Agenda.
Narrative
The City of Edmonds Take Home Vehicle Policy establishes requirements for the assignment of city -
owned vehicles for travel between employee homes and their work -sites. This addresses the City
Personnel Policy, section 9.4 and the calculation of reimbursement for mileage, economic benefit and
collective bargaining agreements.
The policy authorizes department managers to assign vehicles by request. The application for
assignment requires requesters to demonstrate criteria, document the need, and submit to the policy's
procedures.
The policy demonstrates the individual departmental oversight and responsibilities required for ongoing
use and assignment of city -owned vehicles, documentation and record keeping.
The Policy's Appendices include: Procedures, Assignment Authorization, and Vehicle Trip Log.
Attachments:
Take Home Vehicle Policy_Edmonds
Packet Pg. 81
2.11.a
$12C. 1 0v
City of Edmonds
Take Home Vehicle Policy
Purpose
This policy establishes requirements for authorizing employees to take city -owned
vehicles home to travel between their home and work site(s). The City's intent is to limit
the number of take-home vehicle assignments to employees who have a primary
responsibility to respond to emergency situations to protect life and property or when
there is a demonstrated economic benefit to the city.
Applicability and Audience
This policy applies to all qualifying employees who meet the vehicle authorization
requirements under section IV.
III. Definitions
Assigned take-home vehicle - A city -owned vehicle that is used by a city employee for
city business and for regularly commuting to and from the employee's home and work
site(s).
Assigned vehicle - A city -owned vehicle assigned to a department or city
employee for city business, but not for employee commuting to and from the
employee's home and work site(s).
Business mileage - The mileage driven by an employee while conducting official city
business. Business mileage does not include an employee's commute to and from their
home to their work site(s).
Call out - A directive to an employee to report to a work site during an off -duty time or
day, to respond to an emergency that requires an immediate response to protect life
and/or property.
Commute mileage - The mileage driven by an employee to commute to and from their
home to their work site(s).
Economic benefit/cost calculation - The difference between the cost to reimburse an
employee for conducting city business in their private vehicle, per section 9.4 of the
City Personnel Policy or its successor, and the cost to provide an employee with an
assigned take-home vehicle to commute to and from their work site(s).
Packet Pg. 82
2.11.a
Page 2 of 5
Emergency response — When an employee has a primary responsibility to respond
immediately to protect life and/or property.
Occasional overnight vehicle use — When an employee takes a city -owned vehicle home
after attending night meetings or other city business activities that occur outside of an
employee's normally -scheduled work hours. Occasional overnight usage of a city -owned
vehicle shall mean no more than twelve (12) times per quarter on average.
Special equipment vehicle — A city -owned vehicle manufactured for special
applications or a vehicle equipped or outfitted with tools or devices for specific job
applications. Communication access, such as car radio, telephone, and similar devices,
shall not be considered special equipment for the purpose of this policy.
Work site(s) — The office or site(s) a city employee reports to perform normally -
scheduled work.
Telecommuting — Work one (1) or more days in a given workweek from home or other
approved location instead of commuting to an assigned work site or work site(s).
IV. Policy
A. Organization
1. The Fleet Division of the City of Edmonds shall manage and administer the
take-home vehicle program.
2. All City departments with take-home vehicle assignments shall designate a
Take -Home Vehicle Coordinator, who shall have the responsibility for
ensuring the department's compliance with this policy and the procedures
outlined in Attachment A. The department head shall designate the Take -
Home Vehicle Coordinator.
B. Take-home vehicle authorization requirements
1. Managers shall evaluate and authorize or deny take-home vehicle
assignment requests. If approved, the Manager shall forward the requests to
the department director or their designee for final approval.
2. Department directors or their designees shall review, approve, and certify that
employee requests for take-home vehicles meet the applicable City Take -
Home Vehicle Policy or collective bargaining agreement requirements. Such
approval shall be consistent with the criteria set forth in this policy and comply
with the administrative procedures outlined in Attachment A, or a collective
bargaining agreement, if applicable.
Packet Pg. 83
2.11.a
Page 3 of 5
4. Take-home vehicle assignments must meet at least one of the following
criteria as outlined in the City Fleet Policy— Use of City Vehicles to
Commute.
a. Emergency response. Take-home vehicles may be assigned to
employees with emergency response duties if they consistently meet
the criteria listed below and provide supporting documentation:
i. Employee has primary responsibility to respond to emergency
situations that require immediate response to protect life or
property; and
ii. Employee responds to emergency call outs at least twelve (12)
times per quarter; and
iii. Employee cannot effectively respond to emergencies using
alternative forms of transportation; and
iv. Employee cannot effectively respond to emergencies by
picking up a city -owned assigned vehicle at a designated
site.
b. Special equipment. Take-home vehicles may be assigned to
employees with specially equipped vehicles if they consistently meet
the criteria below and provide supporting documentation:
i. Employee needs specialized equipment or a special
equipment vehicle to perform city work outside of an
employee's normal workday; and
ii. Employee has the primary responsibility to respond to
emergency call outs.
c. Economic benefit. Take-home vehicles may be assigned to
employees if the private vehicle mileage reimbursement costs are
consistently greater than the commuting costs for an assigned city
vehicle with overnight vehicle usage, and they provide the supporting
documentation listed below:
i. Documentation of the economic benefit calculation, which
calculation must be provided and recalculated on at least an
annual basis; and
ii. Documentation of why an employee cannot use alternative
forms of transportation or pick up a city vehicle at a
designated parking area.
5. If an exemption is present for represented employees whose collective
bargaining agreements specifically provide for take-home vehicle
assignments, Take -Home Vehicle Coordinators citing such language shall
provide a detailed explanation of how the contract language applies and
if/how it meets or supplants any of the take-home vehicle assignment criteria
cited above.
a. If an exemption is cited per a CBA, the request must also be
reviewed by the Human Resources Department to verify accuracy of
the CBA language.
C. Occasional overnight use requirements
1. Directors or their designees must pre -approve occasional overnight vehicle
use for their employees. The administration of occasional overnight
Packet Pg. 84
2.11.a
Page 4 of 5
vehicle use shall comply with applicable IRS rules and the administrative
procedures outlined in Attachment A.
D. Usage and taxable reporting requirements
Commuting in a city -owned vehicle, whether assigned or occasional use, is a taxable
benefit for the employee. The administration of taxable benefits for employees shall
comply with the current version of the Internal Revenue Service's (IRS) Publication 15-B,
Employers Tax Guide to Fringe Benefits or its successor.
1. Employees shall not use their assigned take-home vehicle for personal
business, except for commuting.
2. Employees shall not allow any non -city employee to operate their take-home
vehicle unless there is written permission by their director or their designee.
3. Employees with assigned take-home vehicles shall document and report their
monthly trips, business mileage, commute mileage, and emergency call outs
as outlined in the administrative procedures in Attachment A.
4. Telework situations:
a. For employees who are assigned to telework full-time, any necessary
trip to a work site shall be considered business mileage.
b. For employees who are assigned to telework part-time and report to a
work site part-time, the trips to the work site shall be considered
commute mileage.
E. Recordkeeping and reauthorization requirements
1. The Fleet Division shall maintain an up-to-date list of all active take- home
vehicle assignments.
2. Take -Home Vehicle Coordinators shall notify the Fleet Division within 30
days of a new take home vehicle assignment.
3. Take -Home Vehicle Coordinators shall notify the Fleet Division immediately
when an employee's take home vehicle assignment has ended.
4. Directors or their designees shall reevaluate and reauthorize take-home
vehicle assignments on a semi-annual basis consistent with the
administrative procedures outlined in Attachment A.
V. Implementation Plan
A. Once approved by city council, this policy becomes effective for all City
employees the date that it is signed by the Mayor.
B. Directors or their designees are responsible for communicating this policy to
the management structure within their respective agencies and other
appropriate parties.
Packet Pg. 85
2.11.a
Page 5 of 5
C. Directors or their designees are required to develop and implement
procedures to ensure that:
1. The directives in this policy and the attached administrative procedures are
followed by the employees under their supervision.
2. There is a process for approving employee's use of take-home vehicles that
provides for close review and monitoring of such use.
VI. Maintenance
A. This policy will be maintained by the Fleet Division.
B. This policy will be reevaluated every (5) years after its effective date or as often
as necessary to keep the policy up to date with changes in operations and best
risk management practices. A new, revised, or renewed policy will be initiated
by the Fleet Division after the evaluation period.
VII. Consequences for Noncompliance
A. Any violation of this policy may result in the removal of take-home vehicle
assignment, driving privileges, or discipline.
B. Failure to provide mileage trip logs by the 10th of each month may result
in the suspension of the employee's fuel card.
Appendices:
A. Take -Home Vehicle Procedures
B. Take -Home Vehicle Authorization Request Form
C. Take -Home Vehicle Trip Log
Packet Pg. 86
2.11.a
Attachment A — Take -Home Vehicle Procedures
Procedure
Frequency
Procedure Steps
Document Retention
A. Take-home
Ongoing, as
1. Employee will complete the Take -Home Vehicle Authorization Request Form with the
Fleet Division will maintain
vehicle
needed
required supplemental documentation and submit it to their supervisor for
a central repository of all
assignment
consideration.
active take- home vehicle
authorization
2. Supervisor will review the request and approve or deny the request. If approved, the
authorizations.
supervisor will send the request to the department director (or their designee) for
consideration.
Each department will
3. Department director will review the request and approve or deny the request.
maintain copies of the
4. If approved, the employee is granted the take-home vehicle assignment for a period
active take-home vehicle
of six (6) months.
authorizations for the
employees under their
Sample economic benefit calculation:
supervision in accordance
(A) Cost per mile for this class of vehicle from Fleet Services: $
with records retentionpolicies.
(B) Cost of Commute Miles: (A) x (2022 Commute Miles): $
Each department will
(C) Cost of Business Miles: ($0.59 per mile) x (2022 Business Miles): $
designate a Take -Home
Economic benefit (cost) to the City of this vehicle's use: (C) — (B): $
Vehicle Coordinator
responsible for their record
keeping and communication
with the Fleet Division
Manager.
B. Trip logs
Monthly
1. Each employee with a take-home vehicle assignment will complete a monthly trip
Fleet Division will maintain
log. Employees must use the trip log provided by the Fleet Division, unless they
copies of the trip logs for
propose a different method of tracking their trip data that is approved in advance
one (1) year.
by the Fleet Division.
2. Trip Log Instructions: Employee will enter their trip data each day on the log.
Each department will
Employee will total their number of trips, their daily commute mileage, their business
maintain the trip logs for the
mileage, and their total mileage. Employee will record the number and nature of
employees under their
emergency call outs in the columns provided, if applicable. The employee and their
supervision in accordance
supervisor will sign the trip log each month to affirm its accuracy.
with records retention
3. Employee will submit their monthly trip log to their supervisor no later than the
policies.
5t" work day after the end of each month.
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Packet Pg. 87
2.11.a
Procedure
Frequency
Procedure Steps
Document Retention
4. Take -Home Vehicle Coordinators will send a copy of each employee's trip log to the
Fleet Division by the 10" of each month.
C. Assignment
Semi-annually
1. In the spring and fall of each year, the Fleet Division will prompt department
Fleet Division will
recertification
directors to review their list of active take-home vehicle assignments to either: (1)
maintain a list of active
Authorization
reaffirm their employee(s) still meet the take-home vehicle criteria or applicable
take-home vehicle
periods:
exemptions; or (2) relinquish take-home vehicle assignments from their employee(s).
assignments by department.
• Oct 1 -
2. Procedure A must be completed again if:
Recertification approval
March 31
a. The active form on file is over a year old.
documentation will be
• April 1-
b. The employee's residence / home address changed.
retained for two (2) years.
Sept 30
c. The employee's work site or position title changed.
d. The employee's assigned vehicle number changed.
e. The employee's take-home vehicle justification changed.
D. Ending or
Ongoing, as
1. Take -Home Vehicle Coordinators will notify the Fleet Division immediately in writing
Expired take-home vehicle
expiring take-
needed
when a take-home vehicle assignment has ended, or the employee is no longer
authorization forms will be
home vehicle
employed by the City.
held by the Fleet Division for
assignments
2. Fleet Division will confirm the receipt of the change and remove the
two (2) years.
employee from the list of active take-home vehicle assignments.
Each department will
maintain copies of the
expired take-home vehicle
authorizations for the
employees under their
supervision in accordance
with records retention
policies.
E. Occasional
Ongoing, as
1. Employee will submit requests for occasional overnight vehicle use to their
Each department will
overnight
needed
department director or designee in writing for pre -approval.
maintain occasional use
vehicle use
2. Employee will log all occasional overnight trips and submit their logs to their Take-
approvals and the
Home Vehicle Coordinator.
associated logs for the
3. Take -Home Vehicle Coordinators will maintain a consolidated log of all occasional
employees under their
overnight use trips for the employees in their department or division.
supervision in accordance
a. If an employee's overnight vehicle use exceeds twelve (12) trips per quarter,
with records retention
and their usage is projected to continue, the employee must complete
policies.
Procedure A to be considered for the assignment of take-home vehicle.
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Packet Pg. 88
2.11.a
Take -Home Vehicle Assignment
Authorization Request
O� EDM
m
Fleet Division
Employee name:
Position title:
Vehicle number:
Department:
Primary work site:
Division:
Estimated daily commute miles:
Section:
Estimated daily business miles:
City & city of residence:
Justification for out of city residence (if applicable):
Number of emergency call outs in previous 6 months (if applicable):
Start date for this request:
Union Contract: Collective bargaining agreements (CBA) may provide general language for department director's to
approve take-home vehicle assignments. If citing a CBA, attach all required documentation and the administrative
procedures in Attachment A.
Pursuant to the City Fleet Policy, take-home vehicle assignments must meet at least one of the following criteria.
Please select one (1) criteria and attach all required documentation and the administrative procedures in
Attachment A.
❑ Emergency Response: The employee has the primary responsibility to respond to emergency situations,
which require immediate response to protect life or property and the employee is called out at least 12
times per quarter.
❑ Special Equipment: The employee has primary responsibility to respond to emergency situations,
which require immediate response to protect life or property and the employee needs a special vehicle
and/or carries specialized equipment.
❑ Economic Benefit: There is an economic benefit to the City. This means the cost to reimburse the
employee for private vehicle mileage is consistently greater than the cost to provide a take-home
vehicle.
Taking a city -owned vehicle home generates a tax liability. If your request for a take-home vehicle assignment is
approved, you are required to check with your payroll administrator to determine your liability.
I have read and understand the City of Edmonds Take -Home Vehicle Policy. I certify my request meets the requirements.
Requestor's signature
Date
Department Director or designee
Date
Fleet Division Manager
Date
a
Distribution: Completed signed original to Fleet Division. Copies to employee and department director Packet Pg. 89
2.11.a
Take -Home Vehicle Trip Log
Employee Name:
Month:
Year:
Division/Department:
Vehicle Number:
Primary Work Site:
Regular Work Hours:
Daily
Trip Mileage
Emergency Call
Outs (if applicable)
Day of
Month
Commute
Miles
Business
Miles
Total
Miles
# of
trips
Call Out
(Yes/No)
Time of
Call Out
Nature of Emergency
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total*
*Total your daily commute miles, business miles, total miles, number of trips, and call outs.
Employee Signature Date Supervisor Signature Date
• Commute mileage: The mileage to commute to and from your home and your work site.
• Business mileage: The mileage to conduct official city business. Business mileage does not include the commute to and from your home and
your work site.
• Total mileage: The sum of your commute mileage and business mileage.
• Call out: A directive to report to a work site during an off -duty time or day, to respond to an emergency that requires an immediate response to
protect life and/or property.
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Send one copy to your department's Take -Home Vehicle Coordinator no later than S work days after the end of each month.
Send one copy of the log to Fleet Division by the 10th of each month. Packet Pg. 90