2023-02-21 City Council PSPHSP Special Packet1.
Op E D
o Agenda
Edmonds City Council
s SAFETY -PLANNING -HUMAN SVCS-PERSONNEL SPECIAL
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FEBRUARY 21, 2023, 3:30 PM
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COMMITTEE MEMBERS: VIVIAN OLSON (CHAIR), JENNA NAND, COUNCIL PRESIDENT (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Police Department Administrative Staff (10 min)
2. Ordinance Change To Address Parking Ticket Change (5 min)
3. Job Descriptions for HR Department (20 min)
ADJOURNMENT 4:30 PM
Edmonds City Council Agenda
February 21, 2023
Page 1
2.1
City Council Agenda Item
Meeting Date: 02/21/2023
Police Department Administrative Staff
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
During the 2023 budget preparation the police department had an administrative staff member added
to our budget. At the time of preparing the budget we knew this staff member would need to be a high
level but unsure exactly the type of admin support was needed. This request will fulfill our
administrative staff needs.
Staff Recommendation
My request is that the committee approves these changes for the consent agenda at the 2/28 council
meeting.
Narrative
After our budget package was approved we evaluated our administrative staff needs further and found
there was additional need. We came to the conclusion that another non -represented confidential admin
position was needed to support our Assistant Chiefs and Commanders as well as increasing our part
time Administrative Assistant to a .75 hourly employee to accommodate the continued growth of our
department and demands of the community we serve. In increasing the administrative staff we also
determined for workflow purposes it is best to have the Chief's Executive Assistant II supervise these
positions establishing an administrative team within the department to allow work flow and priority of
administrative needs to efficiently and effectively be decided. The attached job descriptions allow for
these changes and we are requesting approval. The total financial impact to add supervisor duties to the
Executive Assistant II Confidential position is approximately $4,500 additional in salary this year. The
salary difference for the Executive Assistant I Confidential from what we requested in the budget packet
($92,378) is $15,579 however that is only if we start an applicant for this position at top step of this pay
range which we do not anticipate doing. We anticipate starting the person at a salary step closer to what
was listed and approved in the 2023 budget. The cost difference in salary to take the Administrative
Assistant from the current .5 position to a .75 position is approximately $16,000 however this person
has already been working additional hours due to work load which resulted in an additional $4,500 for
the 2022 fiscal year, which makes the difference of around $11,000.
Attachments:
Executive —Assistant 1_ -Confidential-uptd 02152023
Exec utive_Assistant ll- _Confidential-uptd02.14.23
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2.1.a
JOB DESCRIPTION
Executive Assistant I Confidential
City of
EDMONDS
Washington
EXECUTIVE ASSISTANT I- Confidential
Department: Police Pay Grade: NR 33
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: February 15, 2023 Reports To: Executive Assistant II -
Confidential
POSITION PURPOSE: Under supervision of the Executive Assistant II - Confidential, plans and performs
technical administrative office coordination to assure smooth, timely and efficient office operations for the three
sections in the department; researches, collects, analyzes and compiles data and information for inclusion in
reports; maintains financial records, files and a s s i s t s w i t h budgets related to departmental operations,
programs and expenditures; maintains confidentiality of sensitive information related to collective bargaining and
other matters.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Plans and performs technical administrative office coordination, processes departmental accounts
payables and accounts receivables, processes invoices and payments; processes departmental payroll.
• Performs, tracks, submits, and maintains all department personnel.
• Participates on budget development team; assists with the monitoring of current budget status reports.
• Conducts a variety of studies involving programs, systems, operations, special needs, issues or activities
of an assigned department.
• Researches, analyzes and prepares recommendations or conclusions on assigned projects and assists
with collection of data at the request of the supervisor.
• Composes, prepares and types a variety of correspondence, memos, reports, meeting minutes and other
materials and proofread materials to assure accuracy and completeness.
• Organizes and coordinates office functions, activities and communications; assure efficient workflow and
office operations.
• Researches, analyzes and prepares information on a variety of topics; coordinates efforts with City
departments, government agencies and vendors.
• Provides information to the public and others as requested.
• At the direction of the Executive Assistant II as needed based on workload, responds to legal requests
for production of confidential records in compliance with law and in coordination with other city
departments and City Attorney.
• Attends a variety of meetings including staff meetings as assigned; participates on a variety of City
committees as directed.
• Provides staff support and clerical and administrative assistance to boards and committees. Provides
daily supervision and guidance to Administrative Assistant.
• Assists with collection of data, preparation of documents, taking of minutes, and maintenance of records
during the collective bargaining process between the city and police union.
Executive Assistant I Fe
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2.1.a
JOB DESCRIPTION
Executive Assistant I Confidential
• Maintains confidentiality of sensitive departmental and other information; provides information and
assistance to City staff as needed.
• Prepares and maintains various records and files; archive files and records as needed in compliance with
the Washington State records retention schedule.
• Performs complex and varied clerical support to relieve command staff of administrative detail including
answering telephones, and greeting visitors; provide information in person or on the telephone or refer to
appropriate personnel; open, screen and route mail.
• Operates office machines including computers, copiers, calculators, and other equipment as assigned.
• Uses specialized software and recordkeeping systems for accounts payable and receivable, payroll,
criminal justice records, and public disclosure.
• Performs other duties within the scope of the classification.
Required Knowledge of:
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City government.
• Accurate, lawful, and efficient record -keeping techniques.
• Proficient skills in mathematics.
• Interpersonal skills using tact, patience, and courtesy.
• Principles of customer service.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
• Current office procedures, methods, and equipment including computers, computer applications
sufficient to perform assigned work.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
Required Skill in:
• Performing technical clerical and administrative duties having City-wide impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies, and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Meeting schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing
• Typing with speed and accuracy.
• Taking meeting minutes.
• Reading, interpreting, applying and explaining codes, contracts, rules, regulations, policies and
procedures.
Executive Assistant I Fe
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2.1.a
JOB DESCRIPTION
Executive Assistant I Confidential
MINIMUM QUALIFICATIONS:
Education and Experience:
Two years of college -level training in Business, Office Management, or related field and four years of increasingly
responsible administrative office support experience- OR an equivalent combination of education, training, and
experience which allows the incumbent to successfully perform the essential functions of the position.. Experience
working in a law enforcement environment is preferred.
Required Licenses or Certifications:
Valid Washington state Driver License
Must be able to pass a polygraph test and successfully complete a background check
WORKING CONDITIONS:
Environment:
• Office environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Read and understand a variety of materials
• Operate/use a computer keyboard and other office equipment
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lift/carry or otherwise move or transport up to 15 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Executive Assistant I
Fe
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JOB DESCRIPTION
Executive Assistant II Confidential
City of
EDMONDS
Washington
EXECUTIVE ASSISTANT II - Confidential
Department:
Police
Pay Grade:
NR - 35
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
February 2023
Reports To:
Chief of Police
POSITION PURPOSE: Under supervision of the Chief of Police, plans and performs technical administrative
office coordination to assure smooth, timely and efficient office operations for the department; relieves supervisor
of technical clerical and administrative duties having City-wide impact; researches, collects, analyzes and
compiles data and information for inclusion in reports; maintains complex financial records, files and budgets
related to departmental operations, programs and expenditures; provides daily supervision to department
administrative staff including the Executive Assistant I and Administrative Assistant; maintains confidentiality of
sensitive information related to collective bargaining and other matters.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects, and programs.
• Supervises, coaches, and motivates staff; coordinates and/or provides staff training as well as
probationary and annual evaluations.
• Meets regularly with staff to discuss priorities and resolve workload and technical issues; takes
appropriate corrective actions when necessary.
• Provides advice and counsel to staff, develops or assists with developmental work plans for staff and
makes recommendations.
• Plans and performs technical administrative office coordination, processes departmental accounts
payables and accounts receivables, processes grant invoices and payments; processes departmental
payroll and relieves the supervisor of technical clerical and administrative duties having City-wide impact.
• Performs, tracks, submits, and maintains all department personnel changes and set-up, including initial
processing of hiring, termination, retirement and promotional paperwork.
• Participates on budget development team; collects and analyzes complex budget and financial
information for budget development and for labor negotiations; monitors current budget status reports.
• Conducts a variety of studies involving programs, systems, operations, special needs, issues or activities
of an assigned department.
• Researches, analyzes and prepares recommendations or conclusions on assigned projects and assists
with collection of data at the request of the supervisor.
• Composes, prepares and types a variety of correspondence, memos, reports, meeting minutes and other
materials and proofread materials to assure accuracy and completeness.
• Organizes and coordinates office functions, activities and communications; assure efficient workflow and
office operations.
• Develops new and improved programs, systems and procedures as a result of new policies or directives
Executive Assistant II Confidential Fe
Packet Pg. 6
JOB DESCRIPTION
Executive Assistant II Confidential
or routine research and analysis. Assists with implementation after securing approval.
• Prepares reports, minutes, agendas, correspondence and other materials as appropriate and according
to decisions and approved actions.
• Researches, analyzes and prepares information on a variety of topics; coordinates efforts with City
departments, government agencies and vendors.
• Provides information to the public and others as requested.
• Responds to public records requests, subpoenas and other legal requests for production of confidential
records in compliance with law and in coordination with City Clerk and City Attorney.
• Attends a variety of meetings including staff meetings as assigned; participates on a variety of City
committees as directed.
• Provides staff support and clerical and administrative assistance to boards and committees. Provides
daily supervision and guidance to Administrative Assistant.
• Assists with collection of data, preparation of documents, taking of minutes, and maintenance of records
during the collective bargaining process between the city and police union.
• Maintains confidentiality of sensitive departmental and other information; provides information and
assistance to City staff as needed.
• Performs complex and varied clerical support to relieve the department head of administrative detail
including answering telephones, and greeting visitors; provide information in person or on the telephone
or refer to appropriate personnel; open, screen and route mail.
• Operates office machines including computers, copiers, calculators, and other equipment as assigned.
• Uses specialized software and recordkeeping systems for accounts payable and receivable, payroll,
criminal justice records, and public disclosure.
• Performs other related duties within the scope of the classification
Required Knowledge of:
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City government.
• Research methods, data collection, and statistical analysis.
• Accurate, lawful, and efficient record -keeping techniques.
• Budget development, monitoring and control, including proficient skills in mathematics.
• Interpersonal skills using tact, patience, and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
• Current office procedures, methods, and equipment including computers, computer applications
sufficient to perform assigned work.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Principles of employee evaluations and coaching
• Best practices for encouraging staff performance and motivation techniques.
• Supervisory and training principles, best personnel management practices, methods and techniques
Required Skill in:
• Performing technical clerical and administrative duties having City-wide impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies, and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Budget monitoring and control.
Executive Assistant II Confidential Fe
Packet Pg. 7
JOB DESCRIPTION
Executive Assistant II Confidential
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Supervising, leading, and delegating tasks and workload assignments
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Meeting schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing, including public relations and customer service.
• Typing with acceptable speed and accuracy.
• Taking meeting minutes and transcribing from recordings or notes.
• Reading, interpreting, applying and explaining codes, contracts, rules, regulations, policies and
procedures.
MINIMUM QUALIFICATIONS:
Education and Experience:
Two years of college -level training in Business, Office Management, or related field and six years of increasingly
responsible executive assistant or administrative office support experience, with two of those years to include
direct supervisory experience directing team workload and priorities; OR an equivalent combination of education,
training, and experience which allows the incumbent to successfully perform the essential functions of the position.
Experience working in a law enforcement environment is preferred.
Required Licenses or Certifications:
Valid Washington state Driver License
Must be able to pass a polygraph test and successfully complete a background check
WORKING CONDITIONS:
Environment:
• Office environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Read and understand a variety of materials
• Operate/use a computer keyboard and other office equipment
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lift/carry or otherwise move or transport up to 20 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Executive Assistant II Confidential Fe
Packet Pg. 8
JOB DESCRIPTION
Executive Assistant II Confidential
Incumbent Signature:
Department Head:
Date:
Date:
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Executive Assistant II Confidential Fe
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2.2
City Council Agenda Item
Meeting Date: 02/21/2023
Ordinance Change To Address Parking Ticket Change
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
In 2022 the Office of the Courts and the State Legislator changed requirements for several citations and
tickets that police departments issue. Specific wording and changes where given for citations and
infractions that included local jurisdiction parking infractions.
Staff Recommendation
We recommend the attached ordinance be approved for consent agenda on the 2/28 meeting.
Narrative
After review with Lighthouse Law Group staff it was determined that the Edmonds City Ordinance needs
to be updated to be inline with the new RCW and court rule. The change to the ordinance is moving the
timeline for individuals to respond to the infraction from 15 days to 30 days. Attached is a draft of the
ordinance amending ECC 8.48.215 that will make this change.
Attachments:
2023-02-15 Ordinance amending 8.48
Packet Pg. 10
2.2.a
and
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE
SECTION 8.48.215 REGARDING PARKING INFRACTION
PENALTIES; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, Chapter 8.48 of the Edmonds City Code (ECC) regards parking infractions;
WHEREAS, Section 8.48.215 regards parking infraction penalties, and currently
provides that a person who has received a notice of parking infraction must respond to the notice
within 15 days; and
WHEREAS, RCW 46.63.060 and RCW 46.63.070 have been amended to expand the
time for a person who has received a notice of traffic infraction to respond to that infraction from
15 days to 30 days; and
WHEREAS, the City of Edmonds has determined to amend the ECC to comport with the
timeline established in state statute;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 8.48.215 of the ECC, entitled "Parking infraction penalties," is
hereby amended to read as follows (new text is shown in underline; deleted text is shown in
8.48.215 Parking infraction penalties.
A. Any person who commits a parking infraction shall be assessed the following civil
penalty, unless otherwise provided herein:
1. All parking infractions, whether on public streets or within lots, except as detailed in
subsection (A)(2) of this section: $40.00;
Packet Pg. 11
2.2.a
2. Unauthorized handicapped zone parking: $450.00.
B. Repeat Violations Within One Calendar Year.
1. For persons who commit repeated parking violations within one calendar year, the
penalty shall stand as stated in subsection (A) of this section, except as set forth below; provided,
however, that nothing herein shall be interpreted to prohibit the court from imposing additional
penalties and costs for late payment.
2. For the second violation, the penalty listed in subsection (A) of this section, with the
exception of subsection (A)(2) of this section, shall be $40.00. For the third violation, the penalty
listed in subsection (A) of this section shall be increased to $80.00 and all subsequent violations
within one calendar year shall pay a civil penalty equal to $160.00 per violation.
3. Each subsequent violation of the posted period of parking time constitutes another
violation. Calculation of the new period of parking time begins immediately after a notice of
infraction has been issued.
4. Any person who remains free of parking infractions for one calendar year shall revert
to the base fine set forth in subsection (A) of this section to the end that, after a one-year period
free of violation, the offense shall be considered a first offense.
C. Any person who commits a parking infraction, and who fails to respond to the notice
of that infraction within 4-5--30 days of its issuance, shall be assessed a late fee of $20.00. Such
penalty shall be in addition to any other penalties or fines imposed for failure to respond to a
notice of parking infraction.
D. "Person" as used in this section shall refer to the registered owner of the vehicle found
to be in violation of the parking provisions of this chapter.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Packet Pg. 12
2.2.a
Section 3. Effective Date. This ordinance is subject to referendum and shall take
effect thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
Im
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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2.2.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2023, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE
SECTION 8.48.215 REGARDING PARKING
INFRACTION PENALTIES; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE
DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of 92023.
CITY CLERK, SCOTT PASSEY
4
Packet Pg. 14
2.3
City Council Agenda Item
Meeting Date: 02/21/2023
Job Descriptions for HR Department
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
During the 2023 budget process Council approved adding two additional positions to the Human
Resources Department. These two positions had already existing job classifications of HR Assistant and
HR Manager which both needed to be updated. With the addition of these two positions to the
department we have taken the opportunity to update all HR job classifications to ensure appropriate
work distribution, responsibilities, and authority. The job classifications for review are the HR Assistant,
HR Analyst, Sr. HR Analyst, and the HR Director. There is no financial request associated with this review
as the positions have all already been approved as part of the 2023 budget.
Staff Recommendation
Request that committee move the job classifications forward to full Council on consent.
Narrative
See attached job classifications
Attachments:
HR Analyst Clean
HR Assistant Clean
HR Director Clean
HR Manager Clean
Senior Human Resources Analyst Clean
Packet Pg. 15
2.3.a
City of
EDMONDS
Washington
HUMAN RESOURCES ANALYST
Department:
Human Resources
Pay Grade:
NR-32
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
February 2023
Reports To:
Human Resources Manager
POSITION PURPOSE: Under general direction, serves as a generalist in various assigned human resources
related services and provides general support to the Human Resources Administration reporting to the Human
Resources Director; Assists in the development, implementation, and day to day administration of human
resources policies, programs and projects; performs technical duties involving recruitment, selection and testing;
assists with oversight of the City's benefits programs; coordinates assigned special events and human
resources programs and performs other duties as assigned.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• May act as Sr. Analyst.
• Participates in the development, implementation, and day to day administration of human resources
policies, programs and projects.
• Responds to inquiries regarding human resources policies, procedures and programs.
• Receives and processes payroll data changes. Works closely with the payroll division to ensure
accurate payroll processing.
• Assists with the administration of the employee benefit programs including assisting the Human
Resources Senior Analyst and/or department head with administering leave programs; provides direct
assistance to employees and families with their benefit programs including enrollments, filing claims, ,
changes and related matters.
• Monitors, coordinates and expedites claims filed by employees to ensure proper and timely payment of
workers' compensation claims, life insurance, deferred compensation, MEBT activities, disability/service
retirements and death benefits.
• Works with management to review job openings, descriptions and requirements.
• Assists with and/or coordinates recruitment and selection programs including assessment centers,
written/physical ability examinations and preparing interview questions as requested.
• Performs new hire orientations, exit interviews, and payroll/benefits processing for separating
employees.
• Administers the City's random drug program for CDL holders, schedules appointments, communicates
with supervisors, and maintains confidentiality.
• Serves on interview panels as assigned; assists with screening applications; performs reference,
background, driving record requests, and drug testing scheduling as appropriate;
Human Resources Analyst F
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2.3.a
JOB DESCRIPTION
Human Resources Analyst
• Serves as liaison to the LEOFF I Pension (Disability Board) including: processing claims, obtaining
additional information for the Board related to claims, communicating with LEOFF 1 members and
taking meeting minutes; schedules meetings and prepares and distributes meeting agendas.
• Coordinates activities with the state retirement office; ensures proper record -keeping and reporting of
occupation injuries and illness in accordance with OSHA and WISHA requirements; determines
recordability of accidents; coordinates claim forms, tracks all injuries in a statistical database for
quarterly reporting; computes leave in accordance with established requirements.
• Assists with the City's Workers' Compensation program. Follow up as needed for additional
information from Labor & Industry claim managers and/or medical providers as appropriate regarding
claims status, light duty, and return to regular work duty.
• Maintains and/or assists with department audits, maintenance of employee personnel records,
confidential medical and testing records and related correspondence files; ensures proper maintenance
of related files and records in accordance with State, Federal and local laws.
• Responsible for maintaining appropriate training files.
• Coordinates and participates in various training sessions, workshops and classes for individuals and
employee groups and may participate in or assist with various aspects related to union/labor relations
activities as assigned.
• Assists with research, data collection and surveys as assigned related to compensation, benefits and
related personnel programs and practices.
• . Audits accounts payable processing to ensure payment requests are coded to the correct account and
are in conformance with the Human Resources and Civil Service budgets.
• Supports the Human Resources Sr. Analyst in clerical functions related to the MEBT Committee;
processes MEBT distribution paperwork as appropriate; assists employees with the hardship withdrawal
process in compliance with plan documents and IRS guidelines and accesses the IRS letter forwarding
service when required.
• Maintains follow-up system on personnel reports or actions and prepares records and documents for
archival storage using the WA State Records Management Guidelines; assists with tracking and purging
of archive records and notices of destruction.
• Assists the Human Resources Senior Analyst with employee work accommodations including gathering
appropriate medical documentation, communication with related departments and correspondence with
employees.
• Assists the HR Manager with employee development and training programs.
• Coordinates various special projects and on -going programs as assigned.
• Performs other related duties as assigned that are within the scope of this position classification.
Knowledge of -
• City human resources policies and procedures including ordinances and state and federal laws related
to human resources and employment practices.
• Principles and practices of public personnel administration including those related to the public sector.
• City employee benefit packages and programs, options, procedures, eligibility, claim requirements and
cost structure.
• Bargaining agreements and union contracts including basic principles and practices of contract
negotiation and administration.
• Technical functions and operations of a personnel office.
• Federal, state and local laws, rules and regulations related to assigned activities.
• Research methods, data collection and statistical analysis.
• Interpersonal skills using tact, patience and courtesy.
• Record -keeping techniques and processes.
Human Resources Analyst February 2023
Packet Pg. 17
2.3.a
JOB DESCRIPTION
Human Resources Analyst
• Principles of customer service and public relations.
• Research methods and report presentation.
Required Skills & Abilities in-
• Participating in the administration of Human Resources policies, programs and projects.
• Performing a variety of professional personnel duties involving recruitment, selection, testing and
employee benefits.
• Providing technical information and assistance to others regarding employment policies, personnel
transactions and employee benefits/programs.
• Using sound judgment.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Keeping updated on legislation changes and state and federal laws related to and affecting human
resources policies and best practices.
• Planning and organizing work and meeting schedules and timelines.
• Preparing, generating, and analyzing a variety of reports, logs, records and files related to assigned
activities.
• Responding to inquiries or complaints from customers, staff, management and members of the general
public or referring them onto the appropriate individual(s) or department(s).
• Assisting with processes and procedures related to negotiating and administering contracts and
agreements.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Maintaining confidentiality of sensitive information and communicating with tact and diplomacy.
• Communicating effectively verbally and in writing, including public relations and customer service.
EDUCATION AND EXPERIENCE: Possess a bachelor's degree in human resources, Public Administration,
Business Administration, or related field and two years of technical level or higher human resources generalist
experience in one or more functional human resources areas; preferably within a municipal or public sector
environment; OR an equivalent combination of education, training and experience to sufficiently demonstrate an
ability to perform the work required in the position.
LICENSES & OTHER REQUIREMENTS:
Valid form of identification
PHR, SHRM-CP, and/or IPMA-HR certification preferred.
WORKPLACE ENVIRONMENT:
• Office environment.
• Constant interruptions.
• This position allows for flexibility of a hybrid work schedule. Individual schedules will be agreed upon by
the employee and their supervisor
PHYSICAL ABILITIES
• Hearing and speaking to exchange information in person and on the telephone.
• Ability to operate a computer and other office equipment in a way that allows the employee to
successfully perform job functions.
Human Resources Analyst February 2023
Packet Pg. 18
2.3.a
JOB DESCRIPTION
Human Resources Analyst
• Seeing to read a variety of materials.
• Bending at the waist, stooping, kneeling or crouching, reaching overhead, above the shoulders and
horizontally, turning and twisting or otherwise positioning oneself to accomplish tasks.
• Sitting and/or standing for extended periods of time.
• Lifting or otherwise moving up to 50 pounds on occasion.
HAZARDS:
• Contact with potentially verbally abusive individuals.
• Eye strain
Incumbent Signature:
Department Head:
Date:
Date:
Human Resources Analyst
February 2023
Packet Pg. 19
2.3.b
City of
EDMONDS
Washington
HUMAN RESOURCES ASSISTANT
Department:
Human Resources
NR
NR-29
Bargaining Unit:
Non -Represented
FLSA Status:
Non -Exempt
Revised Date:
February 2023
Reports To:
Human Resources Manager
POSITION PURPOSE: Under general supervision, assists in the administration of Human Resources (HR)
policies, programs and projects; performs administrative duties related to recruitment, selection and testing;
provides assistance to City employees as related to the City's benefit programs and coordinates special events
and Human Resources programs as assigned.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Assists in the administration of Human Resources policies, programs and projects including but not
limited to: compensation and benefits, safety/risk management, worker's compensation, labor relations,
organizational development, wellness committee support and compliance assurance.
• Assists with complex clerical and administrative functions related to various HR programs. Provides
assistance in compliance with applicable department procedures and City policies, collective bargaining
agreements and/or local, state and federal regulations.
• Assists with enrollments and employee benefits changes; responds to requests for information; provides
information to employees, management, outside agencies and the public.
• Assists with processing of payroll related information; assists with maintaining the department filing
systems, including but not limited to: employee personnel files, human resource program files, reports,
etc.
• Assist with processing sick leave buy backs (time loss checks) for injured workers.
• Assists with administrative functions related to the City's Worker's Compensation Program through WA
Labor and Industries.
• Assists with preparing records and documents for archival storage and destruction with department
director approval as needed using the WA State Records Management Guidelines.
• Performs data entry and processing of accounts payables and processing for the Human Resources
department including Civil Service and LEOFF 1 Disability Board reimbursements.
• Creates, maintains and updates various assigned databases including assisting with the maintenance of
NEOGOV. Prepares letters, reports and other correspondence as assigned. Transcribes notes and
meeting minutes as directed. Retrieves, sorts and distributes mail in a timely fashion.
• Assists with the City's recruitment process, including but not limited to preparation and distribution of job
postings and maintenance of the applicant tracking system (ATS)..
• Regularly monitors and updates the City's HR website.
• Regularly monitors and, maintains office supply inventory; places orders as needed.
Human Resources Assistant
Packet Pg. 20
2.3.b
JOB DESCRIPTION
Human Resources Assistant
• Assists in the data entry of the department procedures manual.
• Assists with collection and preparation of materials including surveys and spreadsheets for the City's
labor relations process..
• Assists in the completion of special projects as assigned, including: conducting research and collecting
data as assigned, training classes, seminars, and materials (and materials) and employee and public
events.
• Serves on the Wellness Committee as a liaison between city staff and Human Resources.
• Assists HR Analyst with planning and coordinating of annual Health and Wellness Benefits Fair and
annual flu shot event.
• Assists with department events and Boards and committees as directed.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• General Human Resources laws, policies, procedures and practices.
• Microsoft Office Suite programs.
• Accurate, lawful, and efficient HR-related record -keeping techniques.
• Interpersonal skills using tact, patience and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette and techniques.
• Effective communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications
sufficient to perform assigned work.
• Communicating effectively in English.
• Basic research methods, data collection and statistical record -keeping.
• Principles of business letter writing.
Required Skill in:
• Maintaining records, files, and information in compliance with laws, policies, and procedures.
• Use of discretion, good judgment and critical thinking skills.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Successfully meeting schedules and timelines.
• Ability to work under pressure with frequent interruptions.
• Ability to pivot with shifting priorities.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Communicating effectively verbally and in writing, including public relations and customer service.
MINIMUM QUALIFICATIONS:
Human Resources Assistant April 2019
Packet Pg. 21
2.3.b
JOB DESCRIPTION
Human Resources Assistant
Education and Experience:
Required
High School Diploma/GED Certificate.
One year of college -level training in Business, Office Management, or related field AND two years of
increasingly responsible administrative, technical, or program support experience that includes customer
service, records and file maintenance utilizing computerized tracking systems; preferably related to human
resources program areas.
An equivalent combination of education, training and experience which allows the incumbent to successfully
perform the essential functions of the position may also be considered.
Proficient with Microsoft Office 365 including but not limited to Outlook, Excel, MS Word (including templates),
and PowerPoint.
Proficiency with Adobe Acrobat including creation of forms and document e-signing
Preferred
Experience supporting HR staff is preferred.
Secondary education in HR is preferred.
Prior experience with HRIS is preferred
Required Licenses or Certifications:
Valid State of Washington Driver's License or a valid form of identification Please note that a five-year driving
abstract acceptable to the City's insurance requirements is required for any position that will drive for City
business. A criminal background check is required following a verbal offer of employment. Criminal history is not
an automatic employment disqualifier. Results are reviewed on a case -by case basis.
Preferred Licenses or Certifications:
aPHR or another related entry level HR certification.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
To be successful in this position incumbent must be able to perform the below physical tasks with or without a
reasonable accommodation
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Interact with office equipment in a way that allows the employee to successfully perform job functions.
• Read and understand a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to
accomplish tasks.
• Lifting/carrying or otherwise transporting or moving up to 50 lbs. (occasionally).
Hazards:
• Paper Cuts / Paper Dust
Eye Strain from extended computer viewing
Human Resources Assistant April 2019
Packet Pg. 22
2.3.b
JOB DESCRIPTION
Human Resources Assistant
• Contact with potentially angry and/or dissatisfied employees and/or members of the public.
Incumbent Signature:
Department Head:
Date:
Date:
Human Resources Assistant
April 2019
Packet Pg. 23
2.3.c
City of
EDMONDS
Washington
HUMAN RESOURCES DIRECTOR
Department:
Human Resources
Pay Grade:
NR 44
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
February 2023
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction the Human Resources Director plans and oversees
human resources functional operations, including talent acquisition, compensation, benefits, training, employee
relations, labor relations, safety, and compliance. Administers human resources programs and policies to
reflect the organization's mission and values, support established City goals, achieve objectives, and positively
engage the workforce The Human Resources director is a strategic partner to all other departments and as such
must maintain broad and current subject matter knowledge on all areas of human resources functions, as well
as state and federal employment laws. Provides internal consulting assistance to the City's management and
supervisory staff in a variety of Human Resources areas; supervise and evaluate the performance of assigned
personnel. Directors are responsible for the operations of the departments and may delegate signing authority
except as limited by the provisions of Edmonds City Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Responsible for the strategic alignment of the Human Resources functions and programs of the City with
the overall strategic goals of the organization. Oversees that department initiatives are effectively
addressing all City Human Resources needs.
• Provides internal consulting assistance to the City's management and supervisory staff in a variety of areas
including staffing and organization, employee development, disciplinary problems, and other special
employment needs.
• Ensures that all Human Resources programs, functions, and actions are compliant with current state and
federal employment laws.
• Attends, conducts and participates in a variety of committee meetings; coordinates and participates on
various labor-management committees
• Supervises, coaches, trains, motivates and evaluates the performance of assigned staff; enacts promotions,
transfers and reassignments as necessary, Responsible for termination decisions and disciplinary actions.
• Manages the prioritization of Human Resources projects to ensure alignment with strategic goals.
• Administers the City's classification and compensation programs and systems to ensure alignment with
established City compensation goals.
Human Resources Director Packet Pg. 24
2.3.c
JOB DESCRIPTION
Human Resources Director
• Under authority of the Mayor, is responsible for the City's labor relations program. Acts as the Lead
Negotiator for contract negotiations. May assign this role to other Human Resources staff as appropriate.
Establishes research parameters on compensation and benefit trends within comparator organizations in
order to make recommendations to City Council on labor contract terms. Meets with City Council to attain
authority for labor negotiations. Administers the labor agreement during the terms of the contract and
assists the management staff with grievances and related employee concerns.
• Performs employee investigations and resulting investigatory reports; provides recommendation on follow
up and/or corrective action based on investigatory findings.
• Develops and recommends new or modified policies to address human resource needs within the City;
direct and interpret the application of established personnel policies.
• Develops and prepares the annual preliminary budget for the Human Resources department; analyzes and
reviews budgetary and financial data; monitors and authorizes expenditures in accordance with established
limitations; reviews and approves reports, purchases, and payments according to established policies and
practices and make recommendations and forecast for future funds needed for staffing, equipment,
materials and supplies
• Prepares information and materials for presentations on human resource issues to the City Council. Under
direction of the Mayor responsible for the annual recommendation on changes to non -represented
employee compensation and benefits.
• Oversees records retention and records management for the department under Washington State Record
retention rules including responding to and disseminating information appropriately for public records
requests.
• Performs long planning activities including organizational planning and development, and strategic planning.
• Performs related duties as assigned that are within the scope of the position classification.
Required Knowledge of:
• Employment and labor related law, city ordinances, state & federal legislation and industry best
practices.
• Governmental HRIS or information systems programs for HR reporting.
• Operations, services and activities of comprehensive Human Resources program.
• Investigatory techniques.
• Principles and methods of job analysis/evaluation and salary administration.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Employee relations, labor and contract negotiations and administering bargaining agreements.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Planning, organizing and directing a variety of assigned programs, projects and activities related to the
diverse activities of the Human Resources Department.
Human Resources Director F
Packet Pg. 25
2.3.c
JOB DESCRIPTION
Human Resources Director
• Directing assigned human resource programs in a public -sector setting.
• Interpreting, applying and administering policies and procedures sufficient to administer, discuss,
resolve and explain them.
• Keeping updated on legislation changes and state and federal laws related to and affecting human
resources policies and best practices.
• Providing consultation, guidance and assistance regarding human resources and risk
management policies and procedures, rules and regulations to administration, elected officials,
department heads and supervisors, employees and the general public.
• Analyzing complex problems, conducting comprehensive research, identifying alternative solutions,
projecting consequences of proposed actions and making recommendations for resolution and
implementation.
• Performing investigations and providing investigatory reports.
• Internal risk management and minimizing risk exposure.
• Labor relations and contract negotiations in the public sector including grievance administration and
binding arbitration.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Industrial health and safety program administration.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, and delegating tasks and workload assignments.
• Working under deadlines, pressure and meeting schedules and timelines.
• Working independently with little direction.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Human Resources, Public Administration, Employment Law, Business Administration or
related field and seven years of increasingly responsible human resource experience that includes direct
responsibility for managing or supervising operations, programs and/or services in one or more human resource
functional areas. Four years of staff supervisory, management and budgetary responsibility for a department or
major division/functional area within a department; preferably in a public sector environment; OR an equivalent
combination of education, training and experience that will allow the incumbent to perform the essential
functions of the position.
Master's degree preferred.
Required Licenses or Certifications:
SHRM-SCP, SPHR or other HR certifications such as CEBS, CMS, CLRP or CCP preferred.
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Human Resources Director F
Packet Pg. 26
2.3.c
JOB DESCRIPTION
Human Resources Director
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to
accomplish tasks.
• Lifting and/or carrying or otherwise moving or transporting up to 30 lbs. (occasionally).
Hazards:
• Contact with angry, dissatisfied and/or distressed employees and/or customers.
Incumbent Signature:
Department Head:
Date:
Date:
Human Resources Director
F
Packet Pg. 27
2.3.d
City of
EDMONDS
Washington
Human Resources Manager
Department:
Human Resources
Pay Grade:
NR 40
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
February 2023
Reports To:
HR Director
POSITION PURPOSE: Under direction of the Human Resources Director, this position is responsible for the
daily administration and operation of the HR Department. This is a Division Manager level position that oversees
the work of other HR classifications and provides guidance on complex HR issues. This position is key in
assisting with execution of the HR Department's strategic initiatives as developed by the HR Director. The
Human Resources Manager supports the department and the City in all HR functions including but not limited to
labor relations, employee performance management, investigations, training, compensation/benefits, and policy
development. This position involves the use of independent judgement and autonomy in analyzing problems
and making recommendations on complex Human Resources issues.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Assists the HR Director with planning and organizing Human Resources functions and City programs
including but not limited to recruitment and selection, compensation and classification, training and
development, labor relations, safety, personnel records, policy development, employee benefits, and
leave management. Ensures that all Human Resources programs, functions, and actions are compliant
with current state and federal employment laws.
• Oversees the day-to-day operations of the HR department. Manages the workflow, prioritization of
projects, and overall performance of assigned staff. Provides oversight and support to the HR Analyst
and the HR Assistant classifications. Supervises, coaches, trains, motivates, and evaluates the
performance of assigned staff. Interviews and selects employees, recommends transfers,
reassignments, terminations, and disciplinary actions; plans, coordinates and arranges for appropriate
department training.
• Provides internal HR consulting assistance to the City's management and supervisory staff in a variety
of areas including staffing and organization, employee development, disciplinary problems, and other
special employment needs.
Provides counsel to employees with confidential matters requiring internal or external resources;
provides conflict resolution assistance in complex employee related disputes.
Human Resources Director F Packet Pg. 28
2.3.d
JOB DESCRIPTION
Human Resources Manager
• Organizes and coordinates the City's recruitment and selection processes to assure compliance with
legal requirements, human resources needs, and budgetary authority; oversees the provision of staff
assistance and guidance to the hiring authority in the selection of new employees and promotions;
• Coordinates the City's civil service program of recruitment, selection, classification, and discipline;
Serves as Secretary & Chief Examiner to the commission. Provide advice on selection techniques and
procedures; advise Police management as needed on civil service matters.
• Attends, conducts, and participates in a variety of committee meetings; coordinates and participates on
various labor-management committees, performs special projects involving research and report writing.
Plans and coordinates employee development and training programs. Assists in the administration of
the City's classification and compensation programs and systems. Develops and assigns research
projects on salary and benefit issues with outside agencies. Analyzes research data and recommends
changes to compensation and benefit programs as appropriate.
• Assists in labor negotiations as directed by the Human Resources Director and may serve as Chief
Negotiator with a variety of organized bargaining units, including: public safety, public works and office
technical employees; assists in the administration of the City's labor agreements, and assists the
management staff with grievances and related employee concerns.
• Performs employee investigations and resulting investigatory reports. Refers issue to outside
investigator as deemed appropriate or necessary. Provides recommendation on follow up and/or
corrective action based on investigatory findings.
• Assists in the development or modification of HR policies to address human resource needs within the
City; interprets the application of personnel policies; develops employee communications to disseminate
policy information. Assists in the development of the annual preliminary budget for the Human
Resources department; Oversees the preparation and maintenance of a variety of narrative and
statistical reports, records and files related to assigned activities and personnel; prepares information
and materials for presentations on human resource issues to the City Council. Communicates with other
administrators, personnel, and outside organizations to coordinate activities and programs, resolve
issues and conflicts and exchanges information.
• Oversees records retention and records management for the department under Washington State
Record retention rules including responding to and disseminating information appropriately for public
records requests.
• Responsible for determining needs for and maintenance of information for the City's Human Resources
website.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• Employment and labor related law, city ordinances, state & federal legislation, and industry best
practices.
• Governmental HRIS or information systems programs for HR reporting.
• Operations, services, and activities of comprehensive Human Resources program.
Human Resources Director February 2023
Packet Pg. 29
2.3.d
JOB DESCRIPTION
Human Resources Manager
• Principles and practices of human resources administration and program development (HRD and
HRM), including those specific to the public sector.
• Job analysis, classification and evaluation techniques and practices.
• Basic payroll processing.
• Investigatory techniques.
• Principles and methods of job analysis/evaluation and salary administration.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Employee relations, labor and contract negotiations and administering bargaining agreements.
• Federal, state, and local laws, rules and regulations related to assigned activities and programs
including employment law and hiring practices.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods, and techniques.
Required Skill in:
• Planning, organizing, and directing a variety of assigned programs, projects and activities related to the
diverse activities of the Human Resources Department.
• Managing assigned human resource programs in a public -sector setting.
• Interpreting, applying, and administering policies and procedures sufficient to administer, discuss,
resolve and explain them.
• Keeping updated on legislation changes and state and federal laws related to and affecting human
resources policies and best practices.
• Performing professional level work in the recruitment, screening, hiring, position classification and job
evaluation.
• Providing consultation, guidance and assistance regarding human resources and risk
management policies and procedures, rules and regulations to administration, elected officials,
department heads and supervisors, employees and the general public.
Human Resources Director February 2023
Packet Pg. 30
2.3.d
JOB DESCRIPTION
Human Resources Manager
• Analyzing complex problems, conducting comprehensive research, identifying alternative solutions,
projecting consequences of proposed actions and making recommendations for resolution and
implementation.
• Performing investigations and providing investigatory reports.
• Internal risk management and minimizing risk exposure.
• Responding to inquiries or complaints from customers, regulatory agencies, or members of the general
public.
• Labor relations and contract negotiations in the public sector including grievance administration and
binding arbitration.
• MS Office Suite including: Excel, Word, PowerPoint, Outlook, Publisher, Sharepoint, etc.
• Algebra for mathematical computations regarding compensation and benefits information.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and
explain them.
• Industrial health and safety program administration.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, and delegating tasks and workload assignments.
• Working under deadlines, pressure and meeting schedules and timelines.
• Working independently with little direction.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Human Resources, Public Administration, Employment Law, Business Administration, or
related field AND five years of increasingly responsible human resource experience that includes direct
responsibility for managing or supervising operations, programs and/or services in one or more human resource
functional areas. Experience should include at least three years of staff supervisory, management and
budgetary responsibility for a department or major division/functional area within a department; preferably in a
public sector environment; An equivalent combination of education, training and experience which allows the
incumbent to successfully perform the essential functions of the position may also be considered.
Human Resources Director February 2023
Packet Pg. 31
2.3.d
JOB DESCRIPTION
Human Resources Manager
Required Licenses or Certifications:
• A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance
requirements is required for any position that will drive for City business.
• A criminal background check is required following a verbal offer of employment. Criminal history is not
an automatic employment disqualifier. Results are reviewed on a case -by case basis. Senior
Professional in Human Resources (SPHR) preferred.
• SHRM-SCP or other HR certifications such as CEBS, CMS, CLRP or CCP preferred.
WORKING CONDITIONS:
Workplace Environment:
• Office environment.
• Constant interruptions.
• This position allows for flexibility of a hybrid work schedule. Individual schedules will be agreed upon by
the employee and their supervisor
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder, or horizontally or otherwise positioning oneself to
accomplish tasks.
• Lifting and/or carrying or otherwise moving or transporting up to 30 lbs. (occasionally).
Hazards:
• Contact with angry, dissatisfied and/or distressed employees and/or customers.
Incumbent Signature:
Department Head:
Date:
Date:
r
a
Human Resources Director
February 2023
Packet Pg. 32
2.3.e
City of
EDMONDS
Washington
Senior Human Resources Analyst
C, I l
Department:
Human Resources
Pay Grade:
NR-34
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
February 2023
Reports To:
Human Resources Manager
POSITION PURPOSE: Under general direction, serves as a senior generalist in various assigned human
resources related services and provides specialized support to HR Administration. Participates in the
development, implementation, and day to day administration of HR policies, programs and projects; performs
technical duties involving recruitment, selection and testing; assists with oversight of the City's benefits programs;
coordinates assigned HR programs.. This position provides training, leadership and sometimes oversight to other
junior HR staff positions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Ability to perform all essential functions and responsibilities of the Human Resources Analyst and the
following:
• Serve as back up to the HR Manager or the HR Director.
• Directly assists with development, implementation, and day to day administration of Human Resources
policies, programs and projects.
• Supports the Analyst in processing payroll data changes as needed. Works closely with the payroll
division to ensure accurate payroll processing.
• Administers various benefit programs including leave management; employee benefits provides direct
assistance to employees and families with their benefit programs including enrollments, filing claims,
related problems, changes and related matters. Assists HR Manager with ADA accommodation
processes.
• Interprets, advises and makes recommendations on HR issues, policies and procedures; assists with the
interpretation and application of City policies, procedures and programs while exercising the highest
degree of confidentiality and professionalism.
• Monitors, coordinates and expedites claims filed by employees to ensure proper and timely payment of
workers' compensation claims, life insurance, deferred compensation, MEBT activities, disability/service
retirements and death benefits.
• Performs a variety of technical personnel duties involving recruitment, selection, testing and
appointments.
• Works with management to
• Oversees and administers the City's recruitment and selection process including reviewing job openings
and job descriptions; preparing job announcements and utilizes appropriate advertising and recruitment
sources; reviewing applicants for minimum qualifications; assisting other departments with their
recruitments from start to finish.
Senior Human Resources Analyst Last Reviewed: F
Last Revised: F Packet Pg. 33
JOB DESCRIPTION
Senior Human Resources Analyst
2.3.e
2 of 4
• Oversees the City's random drug program for CDL holders, schedules appointments, communicates with
supervisors, and maintains confidentiality. Serves as the primary Designated Employer Representative
(DER).
• Acts as back up for LEOFF 1 related processes. Coordinates activities with the state retirement office;
• Works closely with the Safety and Risk Coordinator to ensure proper record -keeping and reporting of
occupation injuries and illness in accordance with OSHA and WISHA requirements; determines
recordability of accidents; coordinates claim forms, tracks all injuries for quarterly reporting.
• Coordinates the City's Workers' Compensation program working closely with injured employees including
processing of sick leave buy backs and coordinating light duty (Stay at Work) and early return to work
programs. Works closely with employees on L & I issues; follows up as needed for additional information
from claim Labor & Industry managers and/or medical providers as appropriate regarding claims status,
light duty and return to regular work duty. Works with AWC pooling program.
• Maintains and/or assists with department audits, maintenance of employee personnel records,
confidential medical and testing records and related correspondence files; ensures proper maintenance
of related files and records in accordance with State, Federal and local laws.
• Assists the Civil Service Secretary & Chief Examiner with Civil Service -related work (may serve as
Secretary and Chief Examiner back-up) as well as such as preparation for meetings, transcribing meeting
minutes and maintaining related records and a follow-up system on personnel reports and/or actions.
• Coordinates various special projects and on -going programs as assigned.
• Coordinates and participates in various training sessions, workshops and classes for individuals and
employee groups and may participate in or assist with various aspects related to union/labor relations
activities as assigned.
• Analyzes data related to compensation, benefits and other personnel programs and practices.
• Processes MEBT distribution paperwork as appropriate; assists employees with the hardship withdrawal
process in compliance with plan documents and IRS guidelines and accesses the IRS letter forwarding
service when required. May serve on the MEBT committee as a mayor appointed position.
• Maintains follow-up system on personnel reports or actions and prepares records and documents for
archival storage using the WA State Records Management Guidelines; monitors tracking and purging of
archive records and notices of destruction.
• Performs other related duties as assigned that are within the scope of this position classification.
Required Knowledge of:
• City human resources policies and procedures including ordinances and state and federal laws related to
human resources and employment practices.
• Principles and practices of public personnel administration including those related to the public sector.
• City employee benefit packages and programs, options, procedures, eligibility, claim requirements and
cost structure.
• Bargaining agreements and union contracts including basic principles and practices of contract
negotiation and administration.
• Technical functions and operations of a personnel office.
• Federal, state and local laws, rules and regulations related to assigned activities.
• Research methods, data collection and statistical analysis.
• Interpersonal skills using tact, patience and courtesy.
• Record -keeping techniques and processes.
• Principles of customer service and public relations.
• Research methods and report presentation.
• Arithmetical computations adequate to correctly perform work.
Senior Human Resources Analyst Last Reviewed: February 2023
Last Revised: F
Packet Pg. 34
JOB DESCRIPTION
Senior Human Resources Analyst
2.3.e
3 of 4
• Effective oral and written communication principles and practices to include public relations and customer
service.
• Modern office procedures, methods, and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
Required Skill in:
• Participating in the administration of Human Resources policies, programs and projects.
• Performing a variety of professional personnel duties involving recruitment, selection, testing and
employee benefits.
• Providing technical information and assistance to others regarding employment policies, personnel
transactions and employee benefits/programs.
• Supervisory experience preferred, including knowledge of progressive disciplinary procedures.
• Using sound judgment.
• Operating a computer to enter data, maintain records and generate reports.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Keeping updated on legislation changes and state and federal laws related to and affecting human
resources policies and best practices.
• Planning and organizing work and meeting schedules and timelines.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Responding to inquiries or complaints from customers, staff, management, and members of the general
public or referring them onto the appropriate individual or department.
• Researching and preparing general reports and project evaluations.
• Assisting with processes and procedures related to negotiating and administering contracts and
agreements.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Maintaining confidentiality of sensitive information and communicating with tact and diplomacy.
• Communicating effectively verbally and in writing, including public relations and customer service.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Human Resources, Public Administration, Business Administration or related and fouryears
of technical level or higher human resources generalist experience in one or more functional human resources
areas; preferably within a municipal or public sector environment; OR an equivalent combination of education,
training and experience.
Required Licenses or Certifications:
Valid form of identification
Must be able to successfully complete and pass a background check.
Senior Human Resources Analyst Last Reviewed: February 2023
Last Revised: F
Packet Pg. 35
2.3.e
JOB DESCRIPTION 4 of 4
Senior Human Resources Analyst
SPHR, SHRM-SCP, and/or IPMA-HR certification preferred.
Supervisory experience preferred.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• This position allows for flexibility of a hybrid work schedule. Individual schedules will be agreed upon by
the employee and their supervisor.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to
accomplish tasks.
• Lifting and/or carrying or otherwise moving or transporting up to 30 lbs. (occasionally).
Hazards:
• Contact with angry and/or dissatisfied employees or customers.
Incumbent Signature:
Department Head:
Date:
Date:
Senior Human Resources Analyst
Last Reviewed: February 2023
Last Revised: F
Packet Pg. 36