2023-03-14 PPW CommitteeMinutes
PARKS & PUBLIC WORKS COMMITTEE MEETING
March 14, 2023
Elected Officials Present Staff Present
Councilmember Dave Teitzel (Chair) Oscar Antillon, Public Works Director
Councilmember Diane Buckshnis Rob English, City Engineer
Council President Neil Tibbott (ex-officio) Angie Feser, Parks, Rec. & Human Serv. Dir.
Councilmember Vivian Olson Mike De Lilla, Senior Utilities Engineer
Bertrand Hauss, Transportation Engineer
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 212 – 5th Avenue North, Edmonds, at 7:30 p.m. by Councilmember Teitzel.
2. COMMITTEE BUSINESS
1. Committee Updates
• Bike Lanes SR104/ 100th Intersection Project Status (PW)
Mr. English explained the City received a Sound Transit grant for this project. The bike lane project was
combined with the Elm Way Walkway so it could be bid as one project for economy of scale. The Elm
Way Walkway is at 100% design and the bike lanes are at 95% design and the projects are anticipated
to be advertised in the next 1-2 weeks.
Questions and discussion followed regarding the bike lane alternative the council approved in
November 2021, the approved design that includes bike lanes northbound and sharrows southbound,
whether the design could be reopened because it did not considered the third ferry, challenges with
opening the design when the project is fully designed, options presented to council in March versus
options voted on in November, why an option for sharrows in both directions was not considered in
November, grant funds received for the bike lane project, determining the safest way for bicyclist to
travel through the intersection especially with left turns, likelihood the intersection will be updated in the
future, whether there a safety check is done when an intersection is designed, and use of a sharrow
southbound to maintain vehicle LOS.
• WWTP Update (PW)
Mr. Antillon reported negotiations on the additional cost to City are being finalizing. In the period
between the start of the project and now, $2.9M in hauling costs were incurred. Ecoremedy, who built
the gasification system, is on site checking system. Introducing biowaste into the system will begin in
early April and work is ongoing with the Puget Sound Clean Air Agency on the permit and with
Department of Ecology on a solid waste permit. Mr. Antillon responded to questions regarding whether
the project is on schedule and hauling of the biochar product.
• Highway 99 Enhancement Project Status (PW)
Mr. English reported all the medians with the exception of the limited access area are complete, most
of the irrigation has been installed, topsoil is being added and some plantings are in. Paving will occur
after April 1 and striping will be done temperatures are 50+ degrees. Most of the remaining work is on
the south end in the limited access area at the SR-104 interchange, much of which will be done at night.
Progress is being made with the landscaping despite challenges with getting plant materials. Delays in
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obtaining the controller cabinet and signal lights have impacted installation of the HAWK signal. The
gateway signs are being fabricated and will be delivered and installed mid-April.
Discussion followed regarding citizens’ interest in changing the name of the Gateway District, forming
a citizen advisory committee related to design of Stage 3 and 4 that could also discuss changing the
name, whether funds could be obtained from the infrastructure bill for an overpass, and availability of
federal grant for connecting communities.
• Yost Park / Shell Creek Update (Parks)
Ms. Feser explained a stretch of Shell Creek flows through Yost Park and there are several bridges. A
structural engineer assessed the bridges last year, one was closed and another, a main bridge
connecting two sides of the park, will likely be closed soon. There have also been discussions about
the impacts to the stream of the two weirs from the City’s old water system. The 96th Avenue Infiltration
project, mitigation for Civic Park, which intersects the 24” stormwater pipe that came directly into Yost
Park and drains approximately 1100 acres has been completed. That project has been very successful,
and since its completion, more than 80% of the water is no longer coming into the pipe but infiltrates
into the soil which will contribute to the health of Shell Creek. Staff participated in an onsite meeting on
February 14 with Washington Department of Fish & Wildlife (WDFW) that was organized by a
community member to discuss the weirs, impacts of moving the stream bed, and the bridges. WDFW
advised a permit process would be required to remove the weirs. Staff has not had the capacity to follow
up due to other priorities. She recommended looking at the stream in its entirety including the bridges,
trails, and the weirs.
Questions and discussion followed regarding funds in the budget to address Shell Creek erosion in Yost
Park, hiring consultants to assist with addressing technical aspects of Shell Creek, the community’s
concern with closing bridges, inability to access the weirs with heavy equipment which will require
concrete removal be done by hand or with small equipment, direction from WDFW that the concrete
from the weirs cannot be used to reinforce an reduce erosion on the south bank and material used in
the stream must be natural such as logs, and the historic preservation commission’s support for
retaining a portion of the weirs so visitors can see the original water system.
2. Civic Park - Walker Macy Contract Amendment No. 3
Ms. Feser explained Walker Macy is the landscape architect that has been involved with Civic Park
since the master plan and through construction. This contract amendment is not a request for additional
funds; only to increase the contract amount which, because it is over $100,000, requires city council
approval. The project is still within the original $13.7M budget plus the additional $450,000 in ARPA
funds and there is approximately $143,000 management reserve remaining. She reviewed:
• Walker-Macy Professional Services Agreement
Prof Services Agreement (PSA) 4/17/2018 4/27/2018 $1,233,185 $233,185
Amendment No. 1 11/19/2019 9/18/19 123,155 1,356,340
Amendment No. 2 7/13/21 9/8/21 91,473 1,447,813
Amendment No. 3 12/13/22 $100,085 $1,456,425
o Amendment 2 was not included in the calculation of Amendment 3 so the total amount in
Amendment 3 incorrect so the contract could not be signed
o In the meantime, two additional amendment items arose totaling $19,000
New Amendment No. 3 $119,085 $1,566,898
Questions and discussion followed regarding the driveway to access the electrical transformer which
required a slight adjustment to the Boys & Girls Club footprint, funding for the 96th Avenue Infiltration
project, and funding sources for Civic Park.
Committee recommendation: Consent Agenda.
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3. Longbay Enterprises Contract Amendment No. 5
Ms. Feser explained Longbay Enterprises is used for real estate consulting on an hourly basis instead
of using a real estate brokers and paying a percentage of the purchase price. Land acquisition is one
of the mayor’s priority as well as a recommendation in the PROS Plan. A number of properties have
been considered, either offered as a donation or acquisition by the property owner or via staff searches.
Longbay searches databases for available properties, negotiates with land owners, prepares
documents such as letter of intent, option to purchase, purchase and sale agreement, etc.; sets up
escrow; and helps with deed transfer, title insurance, title reports, etc. Some of the expenditures to date
have been appraisals.
Longbay notified her that the property southwest of SR-104 was for sale and convinced the property
owner to delay accepting an offer from a developer until a letter of intent could be drafted and signed.
Without using Longbay’s services, the City would miss some opportunities such as that property. The
contract with Longbay, which began in January 2021, was a sole source procurement process due to
the specialized nature of the contract. Ms. Feser reviewed:
• Longbay Enterprise Professional Services Agreement
Professional Services Agreement (PSA) 1/25/21 $15,000
Amendment 1 7/30/21 $30,000 $45,000
Amendment 2 1/3/22 45,000 $90,000
Amendment 3 – hourly rate increase 3/21/22 -- --
Amendment 4 – deadline extension 12/9/22 -- --
Amendment 5 $60,000 $150,000
Questions and discussion followed regarding concern a letter of intent was issued without coming to
council, how the City contracted with this firm, the number of properties that have been considered, why
a consultant was used for the Shirley Johnson property donation, hourly rate charged by a consultant
versus paying a percentage of property value, process for purchasing property, executive sessions held
related to land acquisition, council approval required for sole source procurement for contracts over
$100,000, inability of firms such as Forterra to provide services due to staffing issues, reasons for
informing council and the public regarding the potential acquisition of the property southwest of SR-104,
and a preference for property acquisition to come to council during executive session first.
Committee recommendation: Full council
4. Presentation of Amendment to the Department of Ecology Agreement - 2021-2023
Biennial Stormwater Capacity Grant
Mr. English recalled the initial $50,000 capacity grant agreement was presented to the PPW committee
in December and approved by council. The DOE grant can be used for various stormwater costs related
to operations or planning tied to the NPDES permit. When the initial grant was presented to PPW, staff
mentioned the availability of an additional $25,000 which is represented by this agreement for a total of
$75,000. Items identified for expenditure include planning related to the stormwater action management
plan as well as equipment and training for operations. A first quarter budget amendment will be
proposed to program the funds. Discussion followed regarding the grant being reimbursable.
Committee recommendation: Consent Agenda
5. City of Edmonds Stormwater Management Action Plan (SMAP) Update
Mr. De Lilla explained an assessment of all the basins within the City was done related to a new DOE
permit requirement. That effort, which began a year ago, narrowed it to one basis and was followed by
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development of baseline data and recommendations. He introduced Rebecca Dugopolski, Herrera, who
has been invaluable in preparing the document. Ms. Dugopolski reviewed:
• Project Background
o Driver: Municipal Stormwater Permit
o Stormwater planning requirements include a water health assessment, selecting a priority
watershed, and developing an implementation plan
• Public Input Process
o Public Input
o Workshops
o StoryMap and survey
• How were watershed prioritized
o Watershed Focused Planning
o Watershed Prioritization Process
• Prioritization Results
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• Perrinville Creek Watershed Characteristics
o Could host Coho and Cutthroat trout
o Has ample park property adjacent to the creek for community enjoyment
o The nearshore estuary area at the creek mouth, important for juvenile fish
o Watershed drainage area is shared by Lynnwood and Edmonds
o Most of the land use is residential with some schools and other green spaces within
Edmonds’ portion of the watershed
• What are the identified stormwater management actions?
o Categories of stormwater management actions
Stormwater Retrofit Projects: construction projects or feasibility studies
Land Management Strategies: programs or policies addressing land use or zoning
Stormwater Program Enhancements: public education and operations and maintenance
activities above and beyond the Stormwater Permit requirements
Note: in-water work (i.e., culverts) not included
• What are the targets?
o Infiltrate water
o Reduce pollutants
o Control flow
• Stormwater Retrofit Projects
o Perrinville 1 and 2 Neighborhood Retrofits
Neighborhood Scale Retrofit Feasibility Analysis
Community Outreach
o Project locations
179th Street/Olympic View Drive/ Ridge Way/72nd Avenue
188th Street/196th Street/Perrinville Creek watershed boundary/76th Avenue
• Land Management Strategies
o Stormwater Design Requirements
Strengthen stormwater design requirements for redevelopment targeting flow control.
o Collaboration with the City of Lynnwood
Work with the City of Lynnwood to find ways to control runoff from existing development
in Lynnwood’s portion of the watershed.
o Identify “Depave” Projects
Identify hard surface areas (such as sections of parking lots or other paved areas) that
are no longer of service to the property owner where pavement could be removed.
o Streamside Landowner Technical Assistance
Provide technical assistance to streamside landowners regarding improving streams
and/or runoff on their property
• Stormwater Program Enhancements
o Homeowner Rain Gardens
Provide workshops and technical assistance for constructing rain gardens.
o Conduct Annual Rain Barrel Event
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Provide an opportunity for community members to conserve water resources and learn
about stormwater runoff
o Public Education for Pet Waste Pickup
Implement a social media campaign to promote pet waste pickup
o Promote Natural Yard Care
Develop and implement a natural yard care program through social media and other
educational materials
o Continue to Train City Staff
Keep City staff up to date on green stormwater facility maintenance practices - optimizing
facility functions for flow control and water quality
• Summary List of Identified Actions
Questions and discussion followed regarding whether the Western Washington Phase II National
Pollutant Discharge Elimination System (NPDES) Stormwater permit was related to the WWTP, Q&A
at the workshops, whether SMAP considered the stormwater diversion facility to be installed at 76th &
Olympic View Drive, whether bills under consideration by the legislature that could increase housing
density and increase stormwater flows were considered, and Perrinville Creek watershed projects
completed by Lynnwood.
Committee recommendation: Presentation 3/21/23
6. Presentation of Professional Services Agreement for The Blueline Group to
Provide Design Engineering Services for the Phase 14 Waterline Replacement
Project
Mr. English advised this is the next phase of replacement projects that will be designed in 2023 and
constructed in 2024. The design scope of work is approximately 4,000 lineal feet of pipe replacement.
The consultant fee is $125,200 which includes a management reserve of 11,000. The cost is paid by
the water utility fund.
Committee recommendation: Consent Agenda
7. Presentation of Professional Services Agreement with Transpo Group for the
Transportation Plan Update
Mr. English explained the transportation plan was last updated in 2015. A significant change is proposed
in this update, going to a multimodal level of service.
Mr. Hauss reviewed:
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• MultiModal Level pf Service (MMLOS)
o Washington Code (WAC 365) allows cities to assess multimodal traffic impact fees (TIFs)
for new development to collect a proportional share of the cost of City investments in
multimodal transportation system improvements.
o Method of paying for infrastructure needed to accommodate growth and in order to meet
concurrency standards (vehicular, pedestrians bicycles, and transit)
• Traffic Impact Fee Calculation (City of Edmonds)
o Current traffic impact fee
2015 Transportation plan update
Intersection level of service standard (LOS D)
Fee calculation from cost of intersection concurrency projects
$5,530 per trip ($6,249 for single family home)
o Proposed traffic impact fee
Based on future 2024 transportation plan update
Fee can be calculated based on multimodal transportation projects (vehicles,
pedestrians, bicycles and transit)
• Other WA agencies are exploring MMLOS
o Jurisdictions that have implemented MMLOS
Bellevue
Bellingham
Kirkland
SeaTac
Kenmore
o Jurisdictions currently exploring MMLOS
Shoreline
o Challenges – trying to find balance between pedestrians/bicycles/vehicles and size of traffic
impact fee
• MMLOS Approaches
o District approach
City divided into individual districts
Impact fee calculated based on all projects within each district
Developer assigned specific TIF based on applicable land use category and district
where development located
o Citywide “impact fee per unit” cost approach
Similar approach to existing Traffic Impact fees in Edmonds/based on proposed land use
Specific trip rates will apply based on all different land use categories (same throughout
City)
• Transpo Group Contract
o Task 1: Goals/Policies/Existing Conditions Inventory
o Task 2: Multimodal LOS Standard (MMLOS) and Transportation Concurrency Management
Program
o Task 3: Travel Demand Model Update and Forecasted Needs
o Task 4: Transportation Systems Improvement Projects/Program (including Traffic Calming
Program)
o Task 5: Transportation Finance Program and Impact Fee Rate Schedule
o Task 6: Transportation Plan Documents
o Task 7: Project Team/Agency Coordination and Public Involvement Support
• Proposed Consultant cost
o Current Fee proposal ($386,000 includes 5% management reserve)
o MMLOS New Concurrent Program
o MMLOS Staff Training/Administrative Guidelines
o Public Outreach
6 open houses (coordinated with comprehensive plan)
4 transportation committee meetings
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2 bicycle committee meetings
4 planning board meetings
10 city council meetings (milestones/MMLOS)
o Review of traffic calming program
o Level of effort for Travel Demand Model
• Proposed Schedule
o Start of plan – April 2023
o Evaluation of walkway and bicycle projects – October 2023
o Evaluation of roadway projects – September 203
o Modeling – November 2023
o Establishment of TIF rate – Feb/Mar 2024
o Plan completion (similar timeline to comprehensive plan) – summer 2024
Questions and discussion followed regarding definition of multimodal, why a change to MMLOS is being
proposed, concern the council was not involved in the policy decision of changing to MMLOS, whether
the decision to change to MMLOS is made with approval of this contract, benefits of a MMLOS standard,
analyzing recent projects using MMLOS, where the concept of MMLOS originated, how much more the
transportation plan will cost with a change to a MMLOS standard, fiscal impact MMLOS will have on
developers and projects, whether other cities who implemented MMLOS have done public outreach,
cost of a MMLOS intersection compared to a typical intersection, policy decision versus administrative
decision, having safety be the driver for whatever is done related to bicycles, limited response to the
transportation plan RFQ, demand on planning consultants due to the requirement to update
comprehensive plan, reference to MMLOS in the RFQ, and information to provide at a council briefing
including describing how the 220th & 76 intersection would differ if it was based on a MMLOS.
Staff suggested a small contract with Transpo Group regarding differences between the two
approaches, the fiscal impact and educating the council.
Committee recommendation: Provide background and education to full Council.
8. 2022 Transportation Impact Fee Annual Report
Mr. English explained impact fees collected in 2022 were based on the 2015 transportation plan and
$5500/trip. He reviewed:
• 2022 Traffic Impact Fee Report
Beginning balance $1,984,854
Impact Fees $319,888
Expenditures
220th St Loan payment ($39,728)
76th/220th Intersection improvements ($16,754)
2022 Interest $32,554
Ending balance $2,280,814
• Fees collected
Year Impact Fees
2004-2012 $927,289
2013 $156,652
2014 $202,295
2015 $66,334
2016 $139,031
2017 $372,481
2018 $201,348
2019 $442,245
2020 $805,648
03/14/23 PPW Committee Minutes, Page 9
2021 $292,730
2022 $319,888
Total $3,925,941
Committee recommendation: Consent Agenda
9. 2021-2022 Transportation Benefit District Reports
Mr. Antillon reviewed:
• TBD Overview
o November 2008
City council forms TBD
o Feb 2009
TBD Board enacts $20/year
Limits use of funds to maintenance and preservation of streets and related traffic control
devices
o Inflation: $20 in 20009 is worth $27.80 today
• Pavement preservation overview
o 2015 PCI 71 (very good)
Recommended investment to maintain that PCI was $2.5M
o 2022 PCI 63 (good)
Average annual investment since 2015 is $1.5M
Current recommended investment to maintain the status quo s $2.8M
o Map of pavement condition 2015 and 2022
• Revenue & Statement
Year Revenue
2012 $640,944
2013 $670,435
2014 $623,111
2015 $687,421
2016 $701,467
2017 $692,589
2018 $716,013
2019 $689,668
2020 $719,684
2021 $717,707
2022 $693,591
03/14/23 PPW Committee Minutes, Page 10
o An additional $123,829 in expenditures were eligible from this funding source, however, due
to funding constraints, these expenditures were absorbed by Fund 111 Street Fund.
Questions and discussion followed regarding PCI evaluation of alleys, how much council can increase
the TBD fee, council imposed limitations on the use of TBD fees, TBD fees charged by other cities,
citizen’ complaints about the condition of streets, whether it was typical to spend all the TBD fee in the
year it was collected, and a future agenda item to contemplate increasing the TBD fee.
Committee recommendation: Consent Agenda
3. ADJOURN
The meeting was adjourned at 10:18 p.m.
____
SCOTT PASSEY, CITY CLERK