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2023-03-14 City Council PPW Packet1. Op E D o Agenda Edmonds City Council tn.. ISLP PARKS AND PUBLIC WORKS COMMITTEE CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 MARCH 14, 2023, 7:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED ON CITY COUNCIL COMMITTEE NIGHTS FROM 430- 930 PM AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. COMMITTEE MEMBERS: DAVE TETZEL (CHAIR), DIANE BUCKSHNIS, COUNCIL PRESIDENT (EX- OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 1. Committee Updates (15 min) 2. Civic Park - Walker Macy Contract Amendment No. 3 (10 min) 3. Longbay Enterprises Contract Amendment No. 5 (10 min) 4. Presentation of Amendment to the Department of Ecology Agreement - 2021-2023 Biennial Stormwater Capacity Grant (10 min) 5. City of Edmonds Stormwater Management Action Plan (SMAP) Update (20 min) 6. Presentation of Professional Services Agreement for The Blueline Group to provide design engineering services for the Phase 14 Waterline Replacement Project. (10 min) 7. Presentation of Professional Services Agreement with Transpo Group for the Transportation Plan Update (25 min) 8. 2022 Transportation Impact Fee Annual Report (10 min) Edmonds City Council Agenda March 14, 2023 Page 1 9. 2021-2022 Transportation Benefit District Reports (10 min) ADJOURNMENT: 9:30 PM Edmonds City Council Agenda March 14, 2023 Page 2 2.1 City Council Agenda Item Meeting Date: 03/14/2023 Committee Updates Staff Lead: Committee Chair CM Teitzel Department: City Council Preparer: Beckie Peterson Background/History The purpose of this standing agenda item is to allow a mechanism for staff to provide committees with brief, verbal updates on an activity or project overseen by a department and so that the Council can be more aware of what is happening around the city. Updates will facilitate a better set of expectations for councilmembers, the public, and the staff. Recommendation N/A Narrative Requested Committee Updates for March 14, 2023: 1. Bike Lanes SR104/ 100th Intersection Project Status (PW) 2. WWTP Update (PW) 3. Highway 99 Enhancement Project Status (PW) 4. Yost Park / Shell Creek Update (Parks) Packet Pg. 3 2.2 City Council Agenda Item Meeting Date: 03/14/2023 Civic Park - Walker Macy Contract Amendment No. 3 Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History Walker -Macy is the Landscape Architecture consultant involved with the Civic Center Playfield project since the Master Plan. Currently the firm is performing construction administration services for the park improvement project. There are two parts to this request for Council consideration. First, there was an error in the total contract amount in a proposed December 13, 2022 amendment. Although approved by Council, the contract amendment was not able to be executed due to the error. Second, Walker -Macy is requesting additional items to be added to the contract amount amendment including two items for additional services related to the park's mitigation project referred to as the 96th Avenue Infiltration project. The amendment total is $119,085 and results in a new contract total of $1,566,898. With this $119,085 contract amendment, the Civic Center Playfield project is still within City Council's budget allocation. Staff Recommendation Staff recommends the Parks & Public Works Committee approve recommendation of full Council approval on the next consent agenda of the City of Edmonds and Walker -Macy Professional Services Agreement Amendment No. 3 of $119,085 and a new contract total of $1,566,898. Attachments: Amendment No. 3 to Walker Macy Professional Services Agreement 3.8.2023 Packet Pg. 4 2.2.a �``� City of Edmonds Mike Nelson �` Mayor 700 MAIN STREET • EDMONDS, WA 98020 •425-771-0230 4PARKS, RECREATION AND HUMAN SERVICES DEPARTMENT ��C_ 1$9� AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, the parties entered into Amendment No. 1 to the Underlying Agreement, dated November 18, 2019 ("Amendment No. 1") and Amendment No. 2, dated September 8, 2021 ("Amendment No. 2"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement, as amended by Amendment No. 1 and Amendment No. 2, incorporates a Scope of Work for the Project consultation work and a budget for that work; and WHEREAS, the parties desire to further amend the Underlying Agreement to incorporate an additional extension of the scope of work to be performed, as well as another increase in the budget to cover this additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by Amendment No. 1 and Amendment No. 2, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, the following respects: A. Section 1 ("Scope of work") — The Scope of Work set forth in Exhibit A to the Underlying Agreement and referenced in Section 1 ("Scope of work"), as amended by Amendment No. 1, is hereby further amended to incorporate the additional Scope of Work set forth in Exhibit A, attached hereto and incorporated herein by this reference. Packet Pg. 5 Amendment No. 3 to Professional Services Agreement, Page 2 B. Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments") was amended by Amendment No. 1 to increase the contract amount from $1,233,185.00 to $1,356,340.00; was further amended by Amendment No. 2 to increase that amount to $1,447,813.00; and is hereby amended to incorporate the additional costs set out in Exhibit A, attached hereto and incorporated herein by this reference. Subsection A of Section 2 of the Underlying Agreement, as amended by Amendment No. 1 and Amendment No. 2, is hereby further amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B, as amended by the fee amendments set forth in Amendment Nos. 1, 2 and 3; all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Five Hundred Sixty -Six Thousand Eight Hundred Ninety -Eight Dollars ($1,566,898.00). C. Section 4 ("Time of performance") — Section 4 of the Underlying Agreement, as amended by Amendment No. 1, is hereby further amended to add a category of work for 2023 to read as follows: 2023: Civic Center Playfield: Art Installation Review and Lighting Revisions: $19,368 2. Boys & Girls Club Footprint & Service Drive Revisions: $24,647 3. Restroom Building Updates: $32,070 4. Contract Extension through June 2023: $24,000 Total for 2023: $100,085 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1 and 2, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED THIS day of March 2023. CITY OF EDMONDS Mike Nelson, Mayor WALKER MACY Chelsea McCann, Principal Packet Pg. 6 2.2.a Amendment No. 3 to Professional Services Agreement, Page 3 ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 7 Amendment No. 3 to Professional Services Agreement, Page 4 2.2.a Exhibit A Scope of Work / Fee Schedule Packet Pg. 8 2.2.a WALKER I MACY December 7, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Edmonds Civic Center Playfield Additional Services Request Dear Angie, We appreciate the opportunity to submit the following proposal for landscape architecture and professional A&E services at Edmonds Civic Field. These additional services represent design changes or additions during the construction phase of the project. Scope of Work: 1. Art Installation Review and Lighting Revisions involving architectural, structural, electrical, and lighting design considerations for the shade structure, hanging art piece, and wall graphic. 2. Boys & Girls Club Footprint & Service Drive Revisions to improve access to the existing building including adjustments to curb lines, pavement boundaries, grading, electrical service, and storm water drainage. 3. Restroom Building Updates associated with the change in restroom supplier and building design, including additional rounds of drawing review by the consultant team and the addition of structural foundation design. 4. Contract Extension for 6 additional months of services during construction, through June 2023. Fees: We propose the following fees: Art Installation Review and Lighting Revisions $19,368 Boys & Girls Club Footprint & Service Drive Revisions $24,647 Restroom Building Updates $32,070 Contract Extension TOTAL 24 000 $100,085 We propose to bill monthly on a time and materials "not -to -exceed" basis. 1218 3RD AVE, SUITE 1310 I SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKER'MACY.COM Packet Pg. 9 2.2.a Edmonds Civic Center Playfield December 7, 2022 Page 2 of 2 Please contact me or Jason Bril if you have any questions. Regards, WALKER MACY a�� Lara Rose Principal, Landscape Architect Irose@walkermacy.com Packet Pg. 10 2.2.a WALKEWMACY October 24, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Yost Park ROW Infiltration - Additional Services Request Dear Angie, We appreciate the opportunity to submit the following proposal for services during construction related to Storm Water Infiltration in the Yost Park Right of Way. Walker Macy will manage the process, and KPFF will perform services during construction related to their documented civil plans. Scope of Work: 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend project coordination calls and visit the site at key milestones. 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through if required and develop a warranty list. Fees: We propose the following fees: Services During Construction $9,000 We propose to bill monthly on a time and materials "not -to -exceed" basis. Please contact me or Jason Bril if you have any questions. Regards, 1218 3RD AVE, SUITE 1310 I SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMACY.COM Packet Pg. 11 2.2.a Edmonds Civic Center Playfield October 24, 2022 Page 2 of 2 WALKER MACY 6e � Lara Rose Principal, Landscape Architect (rose@walkermacy.com Packet Pg. 12 2.2.a WALKEWMACY May 18, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Edmonds Civic Center Playfield Additional Services Request Dear Angie, We appreciate the opportunity to submit the following Scope of Work for landscape architectural services at the Yost ROW Stormwater Improvements Project. Scope of Work: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1.1 Provide WSDOT format bid documents, including unit prices 1.2 Update technical specifications to WSDOT format 1.3 Update construction drawings to facilitate identification of unit quantities Assumptions: • Walker Macy will develop Bidding Documents and Contract Forms (Parts I and II of WSDOT format contract) with input and review from the City of Edmonds. Walker Macy will coordinate with KPFF to provide sections III, IV, V, and VI of the WSDOT format contract. • Walker Macy will provide WSDOT format documentation in lieu of previously scoped planting and irrigation plans for Yost, which were not included. • No site visits are included for this work item. It is assumed any meeting or conferencing shall take place via telephone and/or internet. Fees: We propose the following fees: WSDOT Format Specifications $10,000.00 Expenses: $0.00 Total: $10,000.00 We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required E for any work beyond the established limit. r r Q 1218 3RD AVE, SUITE 1310 SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMACY.COM Packet Pg. 13 2.2.a Edmonds Civic Center Playfield May 18, 2022 Page 2 of 2 Please contact me or Jason Bril if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Yost ROW Improvements project. Regards, WALKER MACY a�� Lara Rose Landscape Architect (rose@walkermacy.com Packet Pg. 14 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape architectural services with respect to the Civic Center Playfield project ("Project"); NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Pay . The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight Thousand One Hundred Eighty Five Dollars ($1,233,185.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: Packet Pg. 15 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3.30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total: $420,494 (plus expenses) 2019: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Total: $582,804 (plus expenses) 2020: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Total: $204,887 (plus expenses) Total for expenses: $25,000 5. Indemnification 1 Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries Packet Pg. 16 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insu_ranee. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, Packet Pg. 17 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationshi s. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 18 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent tees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Walker Macy 105 S. Main Street, Suite 205 Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 2-1 DAY OF 2018. CITY OF EDMONDS WALKER MACY Packet Pg. 19 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a By ATTEST/AUTHE CATED: APP VED AS TO FORM: S assey, City lev Office of the City Attorney OREGO tJ OFFICIAL STAMP STATE OF ) LEONA MAY MILLER NOTARY PUSUCGOREGON )Ss 16WOOMMISSION COMMISSION NO.951911 COUNTY OF .UUL-rUo;IAH ) EXPIRES JULY 11, 2020 On this ;r ritay of I , 2 18ij before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared . e sQ,, a", , to me known to be the Sri Ae.i pal of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above Written. 4:&�� NOTARY PURL C My commission expires: 0"? I I 1 1,2020 Packet Pg. 20 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a EXHIBIT A WALKERI MACY LANDSCAPE ARCHITCCTURE URBAN DESIGN PLANNING March 20, 2018 Carrie Hite Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — P3282.01 Dear Carrie, We appreciate the opportunity to submit the following proposal for providing landscape architectural services for the redevelopment of Civic Center Playfield. PROJECT UNDERSTANDING AND TEAM ROLES: 1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site improvements that include a multi -use plaza, a permanent skatepark and pumptrack with integrated viewing areas, a water feature, multi -use lawn and playfields, one playground, six petanque courts, one multi -use court, one shade pavilion structure (including restrooms and storage), walking/jogging paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting, stormwater gardens and all related utilities that are commensurate with the Master Plan, dated February 2017. Limits of park improvements are illustrated in Exhibit A, attached. 2. Walker Macy proposes the following sub -consultant team to assist us on the project: • Architect: ORAArchitects • Civil and Structural Engineers: KPFF Consulting Engineers • Mechanical and Plumbing Engineer: Notkin-Wood Harbinger • Electrical Engineer: Reyes Engineering • Lighting Designer: FMS • Cost Consulting: JMB Consulting ■ Fountain Designer: STO Design ■ Irrigation Consultant: Design Two Four Two Six • Skatepark Consultant: Grindline • Geotechnical Consultant: Landau 3. Walker Macy's role will be to provide the following: • We will work directly with The City of Edmonds and the design team during the effort to ensure a comprehensive approach to the work, and will provide leadership at meetings with client, City, and community groups. 1218 3RD AVE, SUITE 1310 f SEATTLE. WA 981U1 PHONE: 206.582 3874 I WEL'- WALKERMACY.COM Packet Pg. 21 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 2 of 11 • Detailed planning and site design for all park improvements, access and circulation for Civic Center Playfield • Walker Macy, in collaboration with the design team, will document surface improvements including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports courts and fields, playground, youth climbing wall, skatepark integration and site furnishings for areas within our scope. ■ Walker Macy will document all site demolition with Civil engineer review. • Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The Market Promenade), to a Schematic Design level and 7ch Avenue through Construction Administration as an optional additional service. Note, this assumes that ROW work is integrated with park design efforts to reduce cost. If ROW work became a separate effort, fee estimates would require revision. The team's skatepark consultant will provide consultation, design guidance and architectural drawings for the skatepark and/or pumptrack. 5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this effort with required graphics, narratives, and cost estimates. 6. The team's architect will provide: a. Architectural drawings and CAD files for the design for a new shade pavilion with integrated restrooms. b. Documentation for the demolition of the existing shed c. Not included in this estimate are renovation of the existing Field House, work on a Boys and Girls Club facility or footprint that differs from the Master Plan, or integration of the shade pavilion and restroom structure with a future Boys and Girls Club facility. The team's civil engineer will document and provide CAD files for all right-of-way requirements, erosion and sedimentation control, stormwater features and all utilities. a. We will collaborate with the civil engineer for stormwater quality features per City of Edmonds code requirements. b. The City of Edmonds requires a civil engineer's stamp on all final grading plans. Therefore we propose to transfer our detailed grading documents after 50% CD to the civil engineer for final construction documentation, in coordination with Walker Macy. c. ROW Improvements along 61h and 71h Avenue. See attached limit of work and additional services enumerated below. 8. The team's fountain designer will provide water feature design services and mechanical, electrical and plumbing design guidance, in coordination with related sub consultants, and documentation for the water feature. 9. The team's mechanical engineer will provide mechanical and plumbing design guidance, specification and technical review in coordination with related sub -consultants. Packet Pg. 22 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 3 of 11 10. The team's lighting designer will provide lighting design services for pedestrian, architectural, sports, and feature lighting, including fixture proposals, photometric assessments, technical drawings, and specifications in coordination with Walker Macy and related sub consultants. 11. The team's irrigation consultant will provide irrigation design, layout and technical documentation. The irrigation consultant will also provide CAD files of the irrigation locations for coordination with Walker Macy. 12. The team's electrical engineer will document all routing and controls for electrical services, layouts and vaults for site lighting features, including sports field and court lighting. The electrical engineer will also provide CAD files of the electrical fixture locations for coordination with Walker Macy. 13. The team's geotechnical engineer will document recommendations for surface, subsurface and groundwater conditions for proposed work and features, including demolition. The geotechnical engineer will provide or review drawings as required, including earthwork loading, drainage and foundations. 14. The team's cost estimating consultant will provide statements of probable costs at Schematic Design and 90% construction documents. 15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design Development) and 90%(Construction Documentation) milestones. The City will provide a single collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will conclude with design team review only. 16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner. Walker Macy and the design team will provide drawings for inclusion in the permit applications. We assume permit drawings will be derivatives of our working plans. SCOPE OF WORK: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1. Project Start-up (April -May 2018) 1.1 Attend one conference call with client to discuss scope, budget and schedule. 1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy. 1.3 Coordinate scope of work and attend meetings as needed with sub -consultants. 1.4 Coordinate and lead team kick-off meeting with sub -consultants 1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work. 1.6 Confirm reclaimed timber and seat board inventory for potential use in the park. Meetings Summmary: • One (1) conference call meeting with client to discuss scope, budget and schedule Packet Pg. 23 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 4 of 11 • One (1) kick-off meeting with client in Edmonds • One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed) 2. Schematic Design (June -August 2018) 2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports and changes to program since Master Plan was published Create CAD base files. 2.2 Park feature design development, including water feature, skatepark, playground, exercise stations and scramble wall. 2.3 Design team meetings and coordination of site work across all disciplines. 2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly conference calls. 2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds. 2.6 Attend and document one (1) meeting with the Edmonds Petanque Club. 2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee. 2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding event planning. 2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic Design of The Market Promenade — 6th Street Improvements (per optional services). 2.10 Review Edmonds standard documentation and drawing format requirements and revise drawing formats as needed. 2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning review in Edmonds after SD submittal. 2.12 Attend one (1) City Council Meeting in Edmonds. 2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds. 2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager. 2.15 Provide 100% Schematic Design Submittal with the following deliverables: • CAD Base drawings for team coordination • Updated Illustrative Site Plan • Area take -offs diagram • Materials Plan / Site Plan ■ Up to three (3) CAD Sections / Elevations, as needed to convey design intent • Grading Concept Plan for Civic Center Playfield • Schematic Design Grading Concept for 6th Avenue (per additional services) ■ Narrative / basis of design memo • Image boards describing proposed materials and plant typologies • (1) Updated birdseye perspective rendering Packet Pg. 24 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 5 of 11 • Stormwater concept plan • Plan, roof plan and sections of pavilion • Skatepark plan • Lighting concept plan • Water feature concept plan • 100% SD Cost Estimate, including delineated budget" Meetings Summary: • One (1) meeting with client in Edmonds • Weekly conference calls with client • One (1) Project Advisory Committee Meeting in Edmonds • One (1) City Council Meeting in Edmonds ■ One (1) meeting with Edmonds Petanque Club in Edmonds. • One (1) meeting with Edmonds Skatepark Committee in Edmonds • One (1) Chamber of Commerce Meeting in Edmonds • One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds ■ One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue Improvements (per additional services). • One (1) meeting with the Boys and Girls Club 3. 30% (Design Development, September —November 2018) No City review following 30% milestone, submittal is for internal review purposes only) 3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to provide one collated set of comments for response. 3.2 Attend one (1) meeting with client to review the schematic design phase and discuss construction budget for the site and landscape improvements, design development goals and schedule. 3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending landscape scope as required to bring project into budget goals. 3.4 Lead team design development and coordination. Coordinate technical documentation for grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting plans in coordination with consultant team. 3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design. 3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine skatepark/pumptrack design. 3.7 Consult on arts integration plan with Edmonds Cultural Services Manager. 3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration. 3.9 Review and incorporate Edmonds standard details and related requirements. 3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues Packet Pg. 25 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 6 of 11 3.11 Submit internal 30% Design. Deliverables include: ■ Demolition Plans • Civil Utility and Stormwater Plans • Grading Plans ■ Materials Plans, including Lighting and Furnishings • Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific plant species. ■ Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and irrigation value locations). • Architectural Plans • Lighting Plans • Electrical Plans • Mechanical Cut Sheets and Plans Water Feature Plans • Skatepark Plans • Draft basis of design memo summarizing assumptions, design intent, code requirements and draft specifications. • Draft specifications, including Division One. Meetings Summary: • Two (1) client review meetings in Edmonds. • Weekly conference calls with client • One (1) meeting with Edmonds Petanque Club ■ One (1) meeting with Edmonds Skatepark Committee • One (1) meeting with Edmonds internal review committee (Parks and Planning) in Edmonds to review 30% DD submittal. 4. 60%, 90% and 100% Design Construction Documentation (December 2018 -August 2019) City Review after 90% only. 4.1 Attend two (2) coordination meetings with The City of Edmonds. 4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain approval from City to proceed with 100% Construction Documentation. 4.3 Lead design development and coordination of technical documents in coordination with consultant team. 4.4 Coordinate artist integration for each phase. 4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include: • Site Demolition Plans ■ Site Civil Plans and Details • Site Grading Plans • Site Materials and Furnishings Plans Packet Pg. 26 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 7 of 11 ■ Site Layout Plans • Soil Plans and Details + Planting Plans and Details • Irrigation plans and Details ■ Site Construction Details ■ Site Structural Plans and Details • Architectural Plans and Details ■ Lighting Plans and Details ■ Electrical Plans and Details ■ Water Feature Plans and Details • Skatepark Plans and Details ■ Specifications, including Division1 Specifications. 4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for internal team review and QA/QC only. 4.7 Develop cost estimate at 90% submittal. 4.8 Complete geotech review at 50% internal review. 4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review. 4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope and drawings as required to bring project into budget goals. Value engineering drawing revisions after 90% Construction Documentation are not included in this scope of work. Meeting summary: • Two (2) client review meetings, in Edmonds. • One (1) meetings with Edmonds Skatepark Committee 6. Permitting (April — November 2019) 5.1 Submit preliminary and final stamped and signed documents to the client as required for permitting. The permits currently anticipated for this project are all under one umbrella permit package and include: a. ROW development (per optional services) b. Grading and park features c. Building plans d. Utility plans 5.2 Respond to permit comments during permitting. 5.3 Revise drawings and resubmit to the permit center if required. 6. Bidding (September - November 2019) L Packet Pg. 27 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 8 of 11 6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications. 6.2 Attend pre -bid conference. 6.3 Prepare addenda during bid period as necessary. 6.4 Assist in review of bids. Deliverables: • Permit drawings based on Construction Documents. Meetings: • One (1) pre -bid conference in Edmonds. 7. Services During Construction (December 2019 — December 2020) 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every other week), particularly at the following milestones: • Review of rough grading. • Review of hardscape layout. • Perform one nursery visits at milestones to review and tag plant material. • Review irrigation mainline layout and open mainline trenching. • Review of finish grading. • Review tree and/or plant material layout. • Review irrigation coverage. • Stormwater system review (civil) • Artwork integration review/observation • Additional milestones as defined by sub -consultants 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through and develop a warranty list. 8. Project Closeout 8.1 Prepare record documents for all work within our scope based on contractor provided record drawings in CAD format. FEES: Packet Pg. 28 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 9 of 11 We propose the following fees: 1. Project Start Up 2. Schematic Design 3. Design Development (30%) 4. Construction Documents (50/90/100%) 5. Permitting 6. Bidding 7. Service During Construction 8. Project Close -Out Subtotal 9. 10% Design Contingency Total $31, 823.00 $159,872.00 $190,572.00 $475,588.00 $34,056.00 $20,178.00 $174,194.00 $12,067.00 $1,098,350.00 $109, 835.00 $1,208,185.00 plus expenses We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at 1.1 times our cost. OPTIONAL SERVICES: Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services. Parking Impact Study Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy proposes Fehr & Peers to assist with the study. See attached proposal. Estimated Fee: $25,600 ROW Improvements Study grading on 6`h Avenue to determine feasibility of The Market Promenade and flush curb condition to a Schematic Design Level. Develop and document ROW improvements, per the approved Master Plan along 7ffi Avenue and 6th Avenue (from back -of -curb on the park -side) through Construction Administration. Estimated Fee: $51,775.00 10% Design Contingency $5,178.00 Total: $56,953.00 ASSUMPTIONS: 1. Our proposal is based on the above scope of work, attached limit of work, and a project construction budget not to exceed $10M. 2. Recent geotechnical investigation revealed conditions that may increase construction cost significantly above prior estimate. Reductions in park program or phasing may be required. Areas of park that require redesign may require additional services. Packet Pg. 29 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 10 of 11 3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to Schematic Design phase initiation. Redesigns for Club siting may require additional services. 4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and 7th Avenues, are listed as optional services and are not included in the base scope and fee. 5. Changes to overhead power and other utilities along rights -of -way are not included in this scope of work. 6. Construction drawings will be provided or based upon Walker Macy standards. 8. Revisions to the construction documents due to value engineering which occur after 90% submittal will require Walker Macy to evaluate potential impact to fees. 9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to fees. 10. Walker Macy will provide complete Division One specifications (based on templates provided by the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all meetings outlined in the scope of work. Meetings beyond those noted will be additional services and will be billed as time and materials. 11. This proposal assumes the project will be constructed in one phase. If the project is broken into multiple design or construction phases, scope and fees will be re-evaluated. 12. Project is scheduled to be completed by December 2020. If project extends substantially beyond the scheduled date additional scope and fees will be re-evaluated. 13. The project team cost estimator will develop landscape and site improvements, quantity take -offs, and unit pricing. This information will be provided to Walker Macy for review as noted in the scope above. Walker Macy and the design team will evaluate quantities and unit cost and provide comments to client. 15. Design review services are not currently part of the proposed scope of services. 16. LEED documentation is not currently a part of the proposed scope of services. 17. Walker Macy is not responsible for verifying the accuracy of Contractors' record documents. 19. Walker Macy will provide typed CSI-formatted specifications. 20. City arborist will provide assessment of existing trees within proposed limits of work. 21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in place prior to construction of Civic Field and be completed by the COE. Future coordination for this 8 inch SS Main will include coordination at the view terraces." 22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re- evaluated. Please contact me if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Civic Center Playfield Improvement Project. Sincerely, WALKER MACY Packet Pg. 30 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Civic Center Playfield March 16, 2018 Page 11 of 11 Chris Jones Principal cjones@walkermacy.com Approved: Name and title Date Packet Pg. 31 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a m K w V iw K H .n K 8 8 $ 8 $ 8 8 5 Z N K 8 8 8 pk N 71 p 4 $ g H a A u Je IE t4 E $ r M a a E v a g Yft 4 o} E u p E y `o o c E Q` E E Fr6 S� a E Jti U $ 9 D-- E $ F E l� a_ o u U 5 u E n w — E- �7 it3 c E g ffi 3 > > i BE - > > > E m n E v E c �gg C C G n g- .e E dddddSllli E ,� £ £:l ii 5 a S q q g E` ,�i a84 5Na [[ 4 kkk-,i I I [[I ry Packet Pg. 32 o ms)nEnvelope ID:@cc U0-52D$408SA7 m- es mEB@ - ! � ^ ■ ) [ ° | /2 § )� \ $§ , .a\§ \ \ ) B - \ \ \ )\ \ / | ) ! 9 ]}\ � , ■ R S , ,�,2,, , ,!!!!l1;:1; � `■�E . , ,�, �... .. , � , .�...�.�,.� ., k \ ( k _ „ �,� ��, ,_ „ ..,�«■o : I ,_,,,•,_,__,.-,,,�--a k \ !\|) \ ! 0 o \�j\)/ - \! : !` ■� 2) _ = k' \)f|}; )k \L2 • {t!\`° �! § \l�ii;;.il.*§.§Ii,§ |!»-��,:;\)!;`�•.1=;) t. _ !!-\§::t:{;t; K » : .w�.|\�� |�7)= )k§ ■� Packet Pg. 33 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a C S $ $ m $ a 4 i ? [! g # C c yS N 8 S 2 m $. $ ry $ G 80 3 Hq k o g g p� 4 og,g 11 g m N � rooi 08 g $ 8 B g oo 8@ 8 IS S oo 0000 s N a e•� M j�qj ry P M Y d mh �yNy� No A rvry N ti Q ..rr NP6 m �rwfi!• •SarS .rj ^rvry o$ mM „an�m.000.awmo�� o o ',vo � 8�b 33 3 � u — 9 8 N Y\1 E ^ r 5 5 � p L Y $� W �y �5 E x ■>yh •� o � q^j d C 9 i$ 5 y3 y u a 'Gy-.21 Ssi 6 c v.�SiaLLU I Packet Pg. 34 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Packet Pg. 35 o ms)nEnvelope ID:@cc U$52D$408SA7 m- es mEB@ & 2: . ! !! ° | z ! }!I £ E § \ ^ 2 ■ ` � � E \ L) - n � k a § ! ^ - ± � � ! � \ \! L) q f a a a 00 . . n k ■ a B ) � E ® 4 a k § . § ku c , m 7 `« !$§ \ �/:! §Et;! he !!;! § ;!| !■«!!- 00 he \!;_ \!!\ 7 j.2a \§ 0 _ - -- - CI){{! § § z � ( / _ \ § \ 12 _ 8 { -§ \ )� 2 \ 0 ) ) !§H! , \ Packet Pg. 36 o ms)nEnvelope ID: @cc U$52D$4mSA7 m- es mEB@ a a � ■ e#� @ a f■f e §�#2! � ■!!7! ! _§ |2! �■!|! " | IF !■| |. r� . !| 2! |z If222!® !!!� ' r|!§})}|}��■ ll;;;| �l.• !, !!|= ! laa. f \ , § | Packet Pg. 3 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a { of EOAiD ip Ci of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020.425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: (a) Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). (b) Section 2 ("Payments") — The Fee Schedule incorporated into Exhibit A is in addition to and shall supplement the Fee Schedule set forth in Exhibits A and B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: Packet Pg. 38 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Amendment No. 1 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference, and the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, THREE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED FORTY DOLLARS ($1,356,340.00). (c) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: 4. Time of nerformanee_ The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments, anticipated in each calendar year): 2018: Civic Center Playfield: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3. 30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total for 2018: $420,494 (plus expenses) 2019: Civic Center Playfield: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Yost Park Stormwater Dgign: 1. Infiltration Feasibility Evaluation: $41,713 (including expenses) 2. Site Survey: $15,300 (including expenses) 3. Design and Permitting: $37,150 (including expenses) 4. Infiltration Testing: $19,232 (including expenses) Total for 2019: $696,199 (plus Civic Center Playfield expenses) 2020: Civic Center Playfield: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Yost Park Stormwater Design: 1. Construction Administration: $7,260 (including expenses) 2. Project Management: $2,500 (including expenses) Total for 2020: $214,647 (plus Civic Center Playfield expenses) Packet Pg. 39 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Amendment No. I to Professional Services Agreement, Pap 3 Total for Civic Center Playfield expenses: $25,000 GRAND TOTAL: $1,356,340 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this 6 day of November, 2019. CITY[OF EMWNDS WALKER MACY , L Y D. e�5�- �,,- vI O. Earling, Mayor Chelsea McCann, Principal AT BIAUTH ATED: ott Passey, it Clerk APPRgQy�,Bf Q FORM: � r Office of the City Attorney 0' EG6 KJ STATE OF W A SION/1TON) )ss COUNTY OF .L/uff H oC. ) On this 0+k.day of L(Wf,MLgr 2019, before me, the under -signed, a Notary Public in and for the State of duly commissioned and sworn, personally appeared Chelsea McCann, an e e IN ed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. OFFICIAL STAMP LEONA MAY MILLER NOTARY PUBLIC-OREGION COMMISSION NO.951911 CRY COMMISSION EXPIRES JULY 11, 2020 My commission expires JA if 120Z0 Packet Pg. 40 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Exhibit A �%� Scope of Work / Fee Schedule WALKERI MAC !�% LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING November 7, 2019 Shannon Burley Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield, Stormwater Design at Yost Park Dear Shannon, Due to high groundwater conditions at the Edmonds Civic Center Playfield (ECCP) site, the project team encountered challenges in designing a code -compliant, on -site stormwater detention system for the proposed development. As a result, the City of Edmonds (City) and the ECCP design team are exploring the feasibility of installing stormwater infiltration facilities at City -owned Yost Park as a "detention trade" to partially satisfy flow control requirements at ECCP. The design at Yost will focus on shallow infiltration facilities (infiltrating bio retention) rather than UIC wells based on preliminary site evaluation conducted by Shannon & Wilson. Walker Macy proposes the following sub -consultant team to assist us on the project: • Geotechnical: Shannon & Wilson • Civil Engineer: KPFF Consulting Engineers • Survey: KPFF Consulting Engineers SCOPE OF WORK: 1. Infiltration Feasibility Evaluation 1.1. Conduct a site visit with the City to identify drilling locations. 1.2. Drill and install two wells approximately 80 feet deep. Each well will be competed with a flush - mounted monument. 1.3. Perform geotechnical laboratory tests on the samples. 1.4. Perform visual geologic reconnaissance of the steep slopes between the Yost pool and parking areas. 1.5. Prepare a report detailing the results of the field explorations, site reconnaissance and laboratory testing. 2. Site Survey 2.1. Perform site survey to establish site control and mapping points on Washington State Plane Coordinates NAD 83/91 and vertical datum on NAVD 88 2.2. Prepare boundary base map and plot easements affecting the subject property, 2.3. Perform topographic survey of the site as outlined by the design team. 1218 30 AVE, SUITE 1310 1 SEATTLE, WA 98101 1 PHONE: 208,582,38N I WES! WALKrA MAGY,C01A Packet Pg. 41 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 2 of 3 3. Design and Permitting 3.1. Review project Survey 3.2. Produce 50% Design and Permit Submittal. Deliverables Include: • Site Demolition Plan TESC Plan and Details • Paving and Grading Plan and Details • Storm Drainage Plan, Profiles, and Details • Storm Drainage Report • Planting Plans and Details • Specifications 3.3. Incorporate City review comments after the 50% submittal. 3.4. Prepare single cost estimate 3.5. Prepare Bid Set after completion of permitting. 3.6. Attend four team meetings by conference call or web meeting 3.7. Perform three site visits 4. Infiltration Testing 4.1. Conduct a site visit to mark a maximum of four test pit excavation locations. Excavation to be performed by the City. 4.2. Perform geotechnical laboratory tests on the retrieved soil samples 4.3. Prepare summary geologic logs based on field observations and geotechnical laboratory testing, and present observed and recommended design infiltration rate values 5. Construction Administration 5.1. Respond to submittals and requests for information (RFls) from the contractor 5.2. Perform up to four site visits during construction SCHEDULE: • We assume design duration of six months, starting when we receive the project survey and notice to proceed. ASSUMPTIONS: • Wall Design is not included (not anticipated). • Irrigation, if required, will be documented as design -build. • SWPPP is not anticipated since site disturbance will be less than 1 acre • KPFF assumes the design and permitting of a maximum of two shallow infiltration facilities (infiltrating bioretention). A project survey is currently being completed for Yost Park; upon receipt of that survey, KPFF will review existing conditions and determine whether or not two infiltration facilities will be sufficient. If more than two are required, we will request additional services. Packet Pg. 42 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 3 of 3 • Per Preliminary information provided by Shannon & Wilson, an infiltration rate of 1-2inches per hour is available at the site. Shannon & Wilson will perform field testing at the actual proposed infiltration sites to better estimate infiltration rates. • Re -grading will be limited to small areas where minor modifications to drainage patterns are necessary. This will generally be accomplished through a grind and overlay of existing asphalt surfacing. • Division 1 specifications will be provided by the City. • Infiltration test pit excavation will be completed by the City. Test pit locations will be marked in the field by the design team. FEES: We propose the following fees: 1. Infiltration Feasibility Evaluation 2. Site Survey 3. Design and Permitting 4. Infiltration Testing 5. Construction Administration 6. Project Management Total $41,713.00 $15,300.00 $37,150.00 $19,232.00 $7,260.00 $2,500.00 $123,155.00 including expenses We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required for any work beyond the established limit. Please contact me if you have any questions, require clarification, or if we can be of further assistance. Sincerely, WALKER MACY Andrea Kuns Senior Associate akuns@walkermacy.com Approved: Name and title Date Packet Pg. 43 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a � pS Ell*raj City of Edmonds Mike Mayor 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT qo AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for ("Project"), dated April 27, 2018 ("Underlying November 18, 2019 ("Amendment No. 1 "); and the Edmonds Civic Center Playfield Project Agreement") and amended that agreement on WHEREAS, Section 12 of the Underlying Agreement provides that the parties may make changes through amendments to the Underlying Agreement that are approved in writing by both parties; and WHEREAS, the Underlying Agreement and its Amendment No. 1 incorporate a Scope of Work for the Project consultation work and a budget for this work; and WHEREAS, the parties desire to further amend the Underlying Agreement to increase the budget to cover additional fees for the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by its Amendment No. 1, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, are further amended in, but only in, the following respect: (a). Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments"), as amended by Amendment No. 1 and its Exhibit A, shall be further amended to provide for additional fees for prior authorized work as well as an adjustment in billing rates for the consultant team. Subsection A of Section 2, which was revised by Amendment No. 1, is hereby further amended to read as follows: Packet Pg. 44 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B; the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A to Amendment No. 1; and the fee amendment for prior authorized work and adjustment for 2021-2022 billing rates set forth in Exhibit A to Amendment No. 2, all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, FOUR HUNDRED FORTY-SEVEN THOUSAND, EIGHT HUNDRED THIRTEEN DOLLARS ($1,447,813.00). 2. In all other respects, the Underlying Agreement, as amended by its Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. September DATED this 8 th day of 3* 2021. CITY OF EDMONDS WALKER MACY DocuSigned by: 17A625EA7657432... Michael Nelson, Mayor ATTEST/AUTHENTICATED: E DocuSigned by: Cb{f pass" 78732FF8F8DD4AB... Scott Passey, City Clerk APPROVED AS TO FORM: DocuSigned by: 25BFC07762F2449... Otuce or the City Attorney Digitally signed by Chelsea McCann Chelsea McCann DN:c=US, cn=Chelsea McCann, -Walker Macy Llc,email=cmccann@walkermacy.com Date: 2021.09.0817:06:01-07-00' Chelsea McCann, Principal Packet Pg. 45 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 3 2.2.a STATE OF WASHINGTON) )ss COUNTY OF ) On this day of 2021, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Chelsea McCann, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 46 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 4 2.2.a EXHIBIT A Scope of Work / Fee Schedule Packet Pg. 47 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a WALKERI MACY LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING April 7, 2021 Angie Feser Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — Contract Amendment Request Dear Angie, We appreciate the opportunity to submit the following contract amendment request for landscape architectural services at Edmonds Civic Field. SCOPE OF WORK: 1. Amendment for prior authorized work: 1.1 We received prior authorization to complete the work associated with the proposals listed in the table below. Our team is requesting additional fees for the total value of these less the unallocated (management reserve) fee that was remaining in our contract. May 2020 Bidding Support $9,450.00 September 2020 Yost Re -Design $60,164.00 September 2020 Geotech Explorations $17,610.00 September 2020 Re -Bid Task 1 $39,950.00 March 2021 Re -Bid Task 2 $29,388.00 2. Adjustment for 2021 — 2022 billing rates: 2.1 The billing rates for the consultant team have increased an average of 4%. We are requesting additional fee for the Construction Administration scope of our work that is to be completed in 2021 and 2022. Packet Pg. 48 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 2.2.a Edmonds Civic Center Playfield April 7, 2021 Page 2of2 FEES: We propose the following fees: 1. Prior Authorized Work 2. Billing Rate Adjustment Tota I : $78, 973.00 $12,500.00 $91,473.00 plus expenses All assumptions and conditions of the original contract apply to this proposal. Please contact me or Lara Rose if you have any questions, require clarification, or if we can be of further assistance. We look forward to continuing to work with you on the Civic Center Playfield Improvement Project. Sincerely, Andrea Kuns Senior Associate akuns@walkermacy.com Packet Pg. 49 2.3 City Council Agenda Item Meeting Date: 03/14/2023 Longbay Enterprises Contract Amendment No. 5 Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The Parks, Recreation & Human Services department has used the real estate consultant services of Longbay Enterprises since January 2021 to provide professional services and support of parkland acquisition efforts. These services include searching for available property, negotiating with property owners, performing due diligence, managing appraisals, drafting and reviewing legal documents and contracts and providing general consulting services. Over the past two years, Longbay Enterprises have assisted with the department's efforts to acquire parkland property with finding and negotiating more than a dozen potential property acquisitions including the acceptance of the Shirley Johnson property. The current professional services agreement amount of $90,000 needs to be amended to $150,000 to provide on -call services upcoming acquisition activities. This amount, being greater than $100,000 requires Council review and approval. This amendment and contract was reviewed and approved by the City Attorney. Staff Recommendation Staff recommends the Parks & Public Works Committee approve and recommend full City Council approval on Consent Agenda at the next regular meeting for the City of Edmonds and Longbay Enterprises Professional Services Agreement amendment No. 5 to increase the contract amount to $150,000. Attachments: 2023 Amendment No. 5 to Long Bay Enterprises PSA 3.9.2023 Packet Pg. 50 2.3.a MIKE NELSON City of Edmonds MAYOR 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9 PARKS, RECREATION AND Human SERVICES DEPARTMENT AMENDMENT NO.5 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No.1 "), Amendment No. 2 on January 3, 2022 ("Amendment No. 2"), Amendment No. 3 on March 31, 2022 ("Amendment No. 3"), and Amendment No. 4 on December 9, 2022; and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to further increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1, 2, 3, and 4 between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, the following respect: (a) Section 2 ("Payments") — Subsection A of Section 2 is hereby amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00). 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1, 2, 3, and 4 shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 51 Amendment No. 5 to Professional Services Agreement, Page 2 DATED this day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2023. LONG BAY ENTERPRISES, INC. Cynthia M. Berne, Principal/Broker Packet Pg. 52 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a `��-°`E°MotiA� MIKE NELSON City of Edmonds MAYOR 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT ANC. i Sq0 AMENDMENT NO.4 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. I"); an Amendment No. 2 on January 3, 2022 ("Amendment No. 2"); and an Amendment No. 3 on March 31, 2022; and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to extend the term through 2023; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1, 2, and 3, between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: This Agreement will commence on the date set forth below, and will expire on December 31, 2023. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1, 2, and 3, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 53 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 4 to Professional Services Agreement, Page Z 2.3.a 9 DATED this day of CITY OF EDMONDS DocuSigned by: E l iL WS611n, Mike Nelson, Mayor APPROVED ASTO FORM: DocuSigned by: Sly ati C-- . Office of the City Attorney December 2022. LONG BA C)�hthia M. Berne, Printcipal/Broker i Packet Pg. 54 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a l�ti OX Elfhf{j�� City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT #� MIKE NELSON MAYOR AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. 1 ") and an Amendment No. 2 on January 3, 2022 ("Amendment No. 2); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to update the Consultant's hourly rates for 2022; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1 and 2, between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Exhibit A ("Scope of Work") — The "Compensation" section included in Exhibit A shall be amended to read as follows: Compensation. Costs for services in connection with individual acquisitions shall be tracked separately but kept confidential until the acquisition is complete or is public knowledge. Billing shall be on a time and materials basis. Hourly rates for the Consultant's staff are as follows: Principal $200.00 Sr. RE Analyst $185.00 Administrative Support $ 68.00 This is an all-inclusive billable rate excluding mileage expenses that will be billed at the time of billing, the Federal allowed rate. Packet Pg. 55 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 3 to Professional Services Agreement, Page 2 2.3.a 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. I and 2, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this 31 st day of March 2022. CITY OF FDMONDS ,tQr1-�2 �cd�h Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney i i Packet Pg. 56 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 111 1 ,ACHMENT A 2.3.a 0 E D 11, ., CITY OF EDMONDS iJ c/i 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • 425-771-0220 FAX 425-672-5750 Website: www.edmondswa.gov 1�go 70 PROFESSIONAL SERVICES AGREEMENT MIKE NELSON MAYOR THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Long Bay Enterprises, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide real estate support services; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: l . Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FIFTEEN THOUSAND DOLLARS ($15,000.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher -to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment.. Copies shall be made available upon request. Packet Pg. 57 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a 3. Ownership and use of documents. All research, tests, -surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. This Agreement will commence on the date set forth below, and will expire on December 31, 2022. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 58 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 59 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Packet Pg. 60 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 2.3.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Long Bay Enterprises, Inc. 114 Railroad Ave #211 Edmonds, WA 98020 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 25 day of January 2021. CITY OF EDMONDS — 14A'ye'a" '0�e""I' Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney LONG BAY ENTERPRISES, INC. is M. Packet Pg. 61 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 2.3.a EXHIBIT A Scope of Work General Scope of Work i The work under this Agreement shall consist of performing services related to Real Estate Support Services as herein defined and necessary to accomplish land acquisition by the City of Edmonds. The Consultant shall furnish all services and labor necessary to accomplish these tasks, and provide all materials, supplies, equipment, and incidentals, except as designated elsewhere in the Agreement, necessary to prepare and deliver to the City the documents and other deliverable item(s) requested by the City. The Consultant shall maintain utmost confidentiality of the information associated with these acquisitions in accordance with State Law. Several methods have been identified for acquisition and in most cases the City may require the Consultant to perform all work on an acquisition, or act as part of a team by performing only a portion of the project work. In some cases, the City may ask the Consultant to act on behalf of the City. Task assignments may include, but are not limited to, the following types of work: 1. Provide advisory services and realistic alternative options in the form of feasibility studies that analyze the viability of a given objective and identify and explore alternative scenarios to arrive at a recommended course of action as related to land acquisition. 2. Prepare market studies, strategic planning studies, and purchase and sale offer summaries to assist in the land planning process or the acquisition and/or disposition of real estate assets. 3. Identify the highest and best use of surplus properties, formulate recommendations, and assist the City in the decision -making and political process. 4. Facilitate the acquisition of land by identifying the best site alternative(s) and their respective owner(s), conduct site analysis as to the viability of the intended use of the property with consideration of land use policies and land use regulatory requirements. S. Negotiate on behalf of the City multifaceted and/or complex real estate agreements including, but not limited to, purchase and sale agreements, franchise agreements, complex lease agreements, cost -sharing agreements, development agreements, and interlocal agreements and develop and analyze alternative deal points and strategies that are beneficial for the City. 6. Obtaining Title Reports, Appraisals, and other information necessary in decision making and negotiations towards purchase or acquisition in any form. 7. Manage projects with cost-effectiveness and clear, measurable goals while communicating and coordinating with the City, it's stakeholders, community partners and/or other governmental agencies. 8. Assist the City to educate the community through preparation of materials, presentations and/or workshops. 9. Other related work as requested by the City. Packet Pg. 62 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 2.3.a Authorization of Work Work requested by the City shall be issued in writing. The information may be brief but will be sufficient to understand the work being authorized. It is anticipated that the acquisitions will vary in scope, method, complexity and location. Some acquisitions will be quick while others will be more open ended and extend over longer durations. The Consultant shall make reasonable effort to acquire expeditiously real property by negotiation. While the specific parcels themselves will remain confidential through acquisition, the consultant shall track internally, the time and effort spent on each acquisition separately, to provide a breakdown to the City if required, at any stage of the process or upon completion of the acquisition. Compensation Costs for services in connection with individual acquisitions shall be tracked separately but kept confidential until the acquisition is complete or is public knowledge. Billing shall be on a time and materials basis. Hourly rates for the Consultant's staff are as follows: Principal/PM $ 190.00 Administrative Assistant $ 65.00 Packet Pg. 63 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a l�ti OX Elfhf{j�� City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT #� MIKE NELSON MAYOR AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to amend the Underlying Agreement to increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021 between the City and the Consultant for real estate support services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, thefollowing respect: (a) Section 2 ("Payments") — Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FORTY-FIVE THOUSAND DOLLARS ($45,000.00). 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 64 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. I to Professional Services Agreement, Page 2 2.3.a DATED this 30th day of July 2021. CITY OF EDMONDS r Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney LONG BAY ENTERPRISES, INC. Cynthia M. Berne, Principal/Broker i Packet Pg. 65 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 2.3.a `�/A OF EE>AfU s 41 City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT ANC. 1890 MIKE NELSON MAYOR AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement") and executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. I"); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to further increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment No. 1, between theCity and the Consultant for real estate support services, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Section 2 ("Payments") — Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of NINETY THOUSAND DOLLARS ($90,000.00). 2. In all other respects, the Underlying Agreement, as amended by Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 66 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 2 to Professional Services Agreement, Page 2 2.3.a DATED this day of 1/3/2022 CITY OF EDMONDS DocuSigned by: dl�tiL UtS611& Michael Nelson, Mayor ATTEST/AUTHENTICATED: rsDocuSigned by: of pxss" FF-BF-SDD4flB... Scott Passey, City Clerk APPROVED AS TO FORM: FDocuSigned by: ly ati ,-4 , Office of the City Attorney 2022. LONG BAY ENTERPRISES, INC. EDocuSigned by: 394CC... Cynthia M. Berne, Principal/Broker i Packet Pg. 67 2.4 City Council Agenda Item Meeting Date: 03/14/2023 Presentation of Amendment to the Department of Ecology Agreement - 2021-2023 Biennial Stormwater Capacity Grant Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On December 13, 2022, Council approved a $50,000 grant from the Department of Ecology (Ecology). At that time, Council was informed that an amendment to this grant would be coming from Ecology. With this Amendment, Ecology: 1) Adds $25,000 to the total grant amount (now $75,000) and 2) Extends the end date of the grant from March 31, 2023 to June 30, 2023. This amendment applies to all Phase 2 communities covered under this Ecology stormwater permit. This Stormwater Capacity Grant is funded by the state's 2021-2023 biennial budget. This non- competitive grant program provides financial assistance to permitees to implement the stormwater management programs required by Ecology's Western Washington Phase II Municipal Stormwater Permit (NPDES stormwater permit or the Permit). Ecology has been providing these Stormwater Capacity grants to municipal permittees, including the City of Edmonds, on biennial basis since the late 2000s. Staff Recommendation Forward item to the consent agenda for approval at the City Council meeting on March 21, 2023. Narrative This grant provides an additional $25,000, on a reimbursable basis, to fund activities, selected by the City, to comply with the Permit (including equipment purchases). Once the grant amendment is signed by the Mayor, Ecology will have a total of $75,000 available to the City. The amendment also extends the end date of the grant from March 31, 2023 to June 30, 2023. Expenses for implementing Permit -related activities are eligible for reimbursement by this grant if they are incurred between July 1, 2021 and June 30, 2023. Due to Ecology staff shortages, the grant agreement has been slow to get to the City for review and signing. Grant dollars are planned to be used to partially fund the following Permit requirements: • Stormwater Planning- Stormwater Action Management Planning (SMAP) • Illicit Discharge Detection and Elimination • Operation & Maintenance of the stormwater system The grant agreement has been reviewed by the City Attorney and has been approved as to form. Packet Pg. 68 2.4 Attachments: Attachment 1 - DOE Edmonds Grant Amendment Packet Pg. 69 2.4.a DEPARTMENT OF ECOLOGY State of Washington AMENDMENT NO. 1 TO AGREEMENT NO. WQSWCAP-2123-Edmond-00128 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND City of Edmonds PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and City of Edmonds (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants (PROJECT). The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 50,000.00 Amended: 75,000.00 Total Eligible Cost: Original: 50,000.00 Amended: 75,000.00 Expiration Date: Original: 03/31/2023 Amended: 06/30/2023 CHANGES TO THE BUDGET Funding Distribution EG220304 Funding Title: 2021-23 capacity grant Funding Type: Funding Effective Date: Funding Source: Title: Fund: Type: Funding Source %: Description: Template Version 10/30/2015 Grant 07/01 /2021 Funding Expiration Date Model Toxics Control Operating Account (MTCOA) FD State 100% MTCA 06/30/2023 Packet Pg. 70 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Approved State Indirect: 30% 0% No No Is this Funding Distribution used to match a federal grant? No 2021-23 capacity grant Task Total Permit Implementation $ 75,000.00 Total: $ 75,000.00 CHANGES TO SCOPE OF WORK Task Number: 1 Task Cost: $0.00 Task Title: Project Administration/Management Pa Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two -page Outcome Summary Report. <br> * Properly maintained project documentation. Deliverables Template Version 10/30/2015 Packet Pg. 71 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Pa Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule. Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report (1 AGL Form). 1.3 Two -page draft and Final Outcome Summary Reports. CHANGES TO SCOPE OF WORK Task Number: 2 Task Cost: $75,000.00 Task Title: Permit Implementation Task Description: Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The following is a list of elements RECIPIENT's project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance. c) Training for plan review or inspection staff. d) Participation in applicable watershed planning effort. 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Template Version 10/30/2015 Packet Pg. 72 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Monitoring, including: Pa a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment purchases over $5,000 must be pre -approved by Ecology. Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital construction projects, incentives or give -a -ways, grant application preparation, TAPE review for proprietary treatment systems, or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Erected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Deliverables Number Description Due Date 2.1 Documentation of tasks completed Template Version 10/30/2015 Packet Pg. 73 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Funding Distribution Summary Recipient / Ecology Share Pa Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total 2021-23 capacity grant 0 % $ 0.00 $ 75,000.00 $ 75,000.00 Total $ 0.00 $ 75,000.00 $ 75,000.00 C ca ,L^ V a a U L 3 E 0 Cn _ d m M N N O N W O a 0 w _ d E _ m E a 0 _ 0 r c� r a� N N L a Template Version 10/30/2015 Packet Pg. 74 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 AUTHORIZING SIGNATURES Pa All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as expressly provided by this Amendment. The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 07/01/2022. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State City of Edmonds Department of Ecology By: By: Vincent McGowan, P.E. Water Quality Program Manager Template Approved to Form by Attorney General's Office Date Mike Nelson Mayor Date Template Version 10/30/2015 Packet Pg. 75 2.5 City Council Agenda Item Meeting Date: 03/14/2023 City of Edmonds Stormwater Management Action Plan (SMAP) Update Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On September 13, 2022, this item was presented to the Parks and Public Works Committee. On October 4, 2022, staff presented update to Stormwater Management Action Plan. On November 15, 2022, staff presented update on the overall Perrinville Basin projects including the Stormwater Management Action Plan. Staff Recommendation The item is scheduled for a presentation at the March 21, 2023 City Council meeting. Narrative The Washington State Department of Ecology (DOE) now requires that their receiving water prioritization process be used by all Phase II cities, which includes the City of Edmonds (City), to meet the requirements of S5.C.1.d.ii of the Western Washington Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater permit (Phase II permit). The approach taken to complete this prioritization process follows Ecology's Stormwater Management Action Planning (SMAP) Guidance manual, with data that reflect Edmonds priorities, resident feedback, and the Edmonds specific drainage basins. Per DOE deadlines and requirements, the City's receiving water assessment was prepared and submitted to Ecology in March 2022 as the City's Watershed Inventory Technical Memorandum. This included collated existing information and data for conditions and stormwater influence of the watersheds that cover the City limits. Upon completion of the Watershed Inventory Technical Memorandum, per DOE requirements and using DOE's SMAP Guidance document, a basin prioritization Technical memorandum was prepared. The intent of this prioritization was to determine which watershed would be the best candidate for development of a Stormwater Management Action Plan (SMAP). Based on the DOE criteria, the Perrinville Creek Basin was selected. DOE required that this document be submitted to them by June 30, 2022. Since then, per DOE requirements, stormwater management actions were identified and categorized, with public input being solicited to give a preference in the ranking of these tasks. DOE requires that the Packet Pg. 76 2.5 final SMAP document be submitted to them by March 31, 2023. The presentation will provide information about this new NPDES requirement, steps that have currently taken place and further steps that will be completed in order for the City to remain compliant with the permit. Attachments: Attachment 1- Presentation Packet Pg. 77 2.5.a El Packet-Pg. 78 Provide a brief description of the project background & schedule Provide a summary of the public input process Review the watershed inventory and prioritization steps/results Present proposed stormwater management actions for the Perrinville Creek watershed Packet Pg. 79 2.5.a Driver: Municipal Stormwater Permit • Stormwater planning requirements include a water health assessment, selecting a priority watershed, and developing an implementation plan 3/31/22 3/8/23 vve are Water Health Assessment Public here Jan -Feb. 2022 Complete Survey StoryMap Met permit deadline Closes Feb. 2022 6/30/22 Selection of Public Priority Watershed Workshops Complete Met permit aeadline Feb. 2023 3/31/23 Public Implementation Workshops Plan Complete Packet Pg. 80 2.5.a Workshops Workshop date and time Attendees 2/8/22, 12 p m 8 2110122, 6pm 2 2/22/23, 12pm 21 2/22/23, 6pm 18 StoryMap Survey Period Responses February 2022 23 February -March 8, 2023 11 Packet Pg. 81 2.5.a 0 w Q m E m a� 0 L d 3 E L 0 4+ co 4- 0 0 y.+ _ d 0 L a T 0 .N m u 0 ea d 0 G1 L a El Packet-Pg. 82 2.5.a Stormwater Planning Process _ 0 a Y _ a> E 0 a� _ 0 L Y 3 E L 0 /Y V! Y 0 _ 0 Y Y _ 0 0 L IL O .y G1 C O m Y _ 0 IL Packet Pg. 83 2.5.a 9 Watersheds 6 Candidate Watersheds 4 Watersheds Highest Priority Watershed r plans/projects _ 0 a _ E a� a� �a _ �a L 3 E L 0 Cn 4- 0 _ 0 _ L a El Packet-Pg. 84 2.5.a • Edmonds Marsh • Hall Creek -Lake Ballinger • Perrinville Creek • Shell Creek T _ .2 _ 0 n o n a� a T c a� E U fC Q a Packet Pg. 85 2.5.a dr F Legend ® Perrinville Creek watershed Perrinvi lie SMAP Catchment Aperd, •' M Edmonds Boundary waterbodies (Edmonds) Streams (Simplified) Highway Ecl o Lake� Perrinville Creek - watershed s 39 x CAYof Edmonds 0 Q m E aD aM L d y..r M E a 0 t'n _ m N d L 176M ST 5, a _ I BOTH ST S'. 0 to $ 0 18BTN Sr SI• Y _ City of Lynnwood d N - d a ® 1 creek = Siam Drafn Road E Highway wareraody tC Q Pemrcnlle Creek Way r 0 City of E&r* ds City of Lynn—d _ ReM,MIIe Creek SPA. d cacchmenl E t U R ar a Packet-Pg. 86 2.5.a 0 w Q m E m a� 0 L d 3 E L 0 4+ co 4- 0 O _ d L a. c O .y O _ O r _ d N L a El Packet-Pg. 87 • Stormwater Retrofit Projects: construction projects or feasibility studies • Land Management Strategies: programs or policies addressing land use or zoning • Stormwater Program Enhancements: public education and operations and maintenance activities above and beyond the Stormwater Permit requirements Note: in -water work (i.e., culverts) not included .!ff;, Packet Pg. 88 2.5.a Infiltrate water Reduce pollutants Control flow s CD E a a E a Packet Pg. 89 2.5.a El Packet Pg. 90 2.5.a • Neighborhood Scale Retrofit Feasibility Analysis • Community Outreach Creek Road Highway Waterbody Perrinville Q Perrinville Creek Watershed Creek Q City of Edmonds Watershed City of Lynnwood a Pernnville Creek SMAP Catchment Stormwater Retrofit Project Area Neighborhood style rain garden, example - 81 st Ave. 4 S R City of Edmonds Packet Pg. 91 2.5.a 179th Street/Olympic View Drive/ Ridge Way/72nd Avenue 188th Street/196th Street/Perrinville Creek watershed boundary/ 76th Avenue may» r � Example of Existing Conditions Concept Site Plan Legend ROW FEASIBILITY ANALYSIS 8-1 5, Slope > IS% SIOR 179th StSW ,..---- ROW under - consideration CONTOUR LINES r 10-ftContours STORMWATER FEATURES yt3 Stormdrain Pipe r OTHERFEATURES . 1i Road Tax Parcels BOUNDARIES Perrinville I Project Area Boundary [J r� �-'�� `+„ n ... Sul -Drainage Areas r '� { ! " ,I "-ram-+"} _r Perrin ville Creek �SMAP Catchment Edmonds City Limits r t-J j Perrinville Creek 0 watershed 4 Nore: Mosf area east o! 72ntl Ave Wllows ro an existing ! stormwarerr—My. Jjy ti 0 1W im am ® Fee r �enJ Dnl+r� Catu"bk Edmonds >Hnnmk CrrM W eMM Concept Site Plan . s } .ram K• 1 F x 1%th St SW _ 0 a c as E (D a� to _ M L M 3 E 0 _egend w IOW FEASIBILITY 0 ANALYSIS 8-15% Slope 0 > 15% Skye ROW under � carnsiderabon d :ONTOUR LINES (n 10-ft Contours TORMWATER (L ;EATURES ... Stormdraln Rpe r--r )THER FEATURES r Road = 0 Tax Parcels 'y ]OUNDARIES ; Pemnvdle 2 Prye Area Boundary - -. Sub-Ora.nage Are Pernnrnlle Creek = SMAP Catchment Edmonds Cdy Lin r PenmWie Creek = watershed QI 6- aL r r T J IL M V Ednxlnds • �r _ m E U R El Packet-Pg. 92 2.5.a c 0 a r c a� E aD a� c R L 3 E L 0 r 0 c 0 m c m m L a c 0 2 a� c 0 �a r c m a� L a T E c,> Q E u Q Packet Pg. 93 Stormwater Design Requirements la 2.5.a Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the watershed. Perrin011e Creek - watershed s 36 Cay of Edmonds 0 w Q m E m aM 0 L d a 0 Cn tv N tmnsrs� d .00T-' 5T s,. 0 a� � a $ 0 188TH ST Syr Y _ City of = Lynnwwd - N d L a T Creek � Slam Dram Road E Highway wacerwdy tv Q Pemrenlle Creels Nhr r 0 Ciiy of Ednwds City of Lynn—d _ ReMrMlle Creek Slut d Crchmenr E t U R ar a Packet-Pg. 95 Identify hard surface areas (such as sections of parking lots or other areas) that are no longer of service to the property owner pavement could removed. Packet-Pg. 96 Streamside Landowner Technical Assistance 7W .' ° "NOW F z r Edmonds strearnside planti 1, t. Nan 4, si a lant.remov 1 ent ", 2.5.a 0 w Q m E m a� 0 L d 3 E L 0 4+ co 4- 0 0 y.+ _ d 0 2 L A v T _ O .y O C O r C d N L a El Packet-Pg. 98 Homeowner Rain Gardens Provide workshops 1nd 41 !' gardens.technical assistance for 14 constructing rain to E' monds/Snohomish Conservation District raingarden in progress, and .planting art' - r 2.5.a Provide an opportunity for community members to conserve water resources and learn about stormwater runoff. Packet Pg. 100 2.5.a Implement a social media campaign to promote pet waste pickup. SCOOP Puget Sound Starts Here regional promotional advertising Packet Pg, 101 2.5.a Develop and implement a natural yard care program through social media and other educational materials. 4 Puget Sound regional Natural Lawn Care resources Packet Pg. 102 2.5.a Keep City staff up to date on green stormwater facility maintenance practices optimizing facility functions for flow control and water Packet Pg. 103 2.5.a Stormwater Retrofit Projects • Perrinville Neighborhood Scale Retrofit Feasibility Analysis Drive/Ridge Way/72nd Avenue • Perrinville Neighborhood Scale Retrofit Feasibility Analysis Creek watershed boundary/76th Avenue 179th Street/Olympic View 188th Street/196th Street/Perrinville Land Management Strategies Strengthen stormwater design requirements for redevelopment. { Work with the City of Lynnwood Level of support `{ Identify hard surface areas for depaving (from public workshops) Streamside landowner technical assistance * High A Stormwater Program Enhancements Moderate Homeowner rain gardens • Conduct annual rain barrel event • Public education for pet waste pickup Promote natural yard care • Continue to train City staff on green stormwater facility maintenance Packet Pg. 104 2.5.a 0 w Q m E m a� 0 L d 3 E L 0 4+ co 4- 0 0 y.+ _ d 0 L a T 0 .N m u 0 ea d 0 G1 L a El Packet Pg. 105 2.6 City Council Agenda Item Meeting Date: 03/14/2023 Presentation of Professional Services Agreement for The Blueline Group to provide design engineering services for the Phase 14 Waterline Replacement Project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On January 25, 2022 City Council approved The Blueline Group to be the consultant to provide design services for the Phase 13 and 14 Waterline Replacement Projects and authorized the mayor to sign the Professional Services Agreement for the projects that were scheduled to be designed as part of the Phase 13 Waterline Replacement Project. Staff Recommendation Forward the item to the consent agenda for approval at the City Council meeting on March 21, 2023. Narrative The City issued a Request for Qualifications (RFQ) in October 2021 to hire a consultant to provide design engineering services for the Phase 13 and 14 Waterline Replacement Projects. The City received statements of qualifications from four (4) engineering firms and the selection committee selected Blueline to provide design engineering services for these Waterline Replacement Projects. On January 25, 2022 Council approved The Blueline Group (Blueline) to be the consultant to provide design services for the Phase 13 and 14 Waterline Replacement Projects and authorized the Mayor to sign the Professional Services Agreement for projects that were scheduled to be designed as part of the Phase 13 Waterline Replacement Project. A separate agreement has now been negotiated for projects planned to be constructed in 2024 as part of the Phase 14 work. The City has negotiated a consultant fee of $125,200. This agreement will allow Blueline to provide professional services for the design of this project. This agreement will be funded by the Water Utility Fund. The Phase 14 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 4,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The selection of the sites will be determined using the data supplied in the 2017 Comprehensive Water System Plan, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Projects will focus on replacements to upsize and/or loop portions of the existing network to improve flow and pressure and remove and replace pipes that are near the end of their life cycle and Packet Pg. 106 2.6 require additional maintenance. Attachments: Attachment 1 - PSA Blueline Attachment 2 - Project map Packet Pg. 107 2.6.a CITY OF EDMONDS MIKE NELSON 121 ST" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and The Blueline Group LLC, hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design engineering services with respect to the Phase 14 Waterline Replacement Project; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED TWENTY-FIVE THOUSAND, TWO HUNDRED DOLLARS ($125,200.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. Packet Pg. 108 2.6.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Pg. 109 2.6.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 110 2.6.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other parry written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant Packet Pg. 111 2.6.a agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Blueline Group, LLC 25 Central Way, Suite 400 Kirkland, WA 98033 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2023. THE BLUELINE GROUP, LLC By: Its: Packet Pg. 112 2.6.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2023, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 113 2.6.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 114 2.6.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 115 EXHIBIT A — SCOPE & FEE ESTIMATE 2.6.a Project Name: Phase 14 Waterline Replacement Project Job #: 23-042 Effective Date: February 28, 2023 Project Description The Blueline Group, LLC ("Blueline") will provide engineering services for Edmonds' Phase 14 Waterline Replacement Project ("Project") generally consisting of the replacement of ±3500 LF of existing water main with 8-inch and ±450 LF 12-inch diameter ductile iron (DI) pipe at the following locations: Site A — 71h Ave S (Walnut St — Cedar St), Walnut St (71h Ave S — 91h Ave S), Cedar St (7th Ave S — 739 Cedar St) Site B —185th PI W/186th St SW (88th Ave W — 84th Ave W) The design will consist of water main, fire hydrants, connections to existing mains, water services, other appurtenances, and surface restoration. Blueline will provide topographic base mapping, geotechnical investigation, design drawings, specifications, engineer's estimates (PS&E) and bidding and construction support services as outlined herein. These two sites were designed up to the 90% submittal level as part of previous waterline replacement projects, Phase 11 for Site A and Phase 12 for Site B. The design for these two sites will need to be updated to reflect current site conditions, geotechnical exploration and groundwater level determination, and comments from the City of Edmonds. A 90% resubmittal, reflecting any needed updates and original comments from the City, will be prepared by Blueline for review by City staff. Task Summary Task 001 Project Management Task 002 Geotechnical Investigation Task 003 Water System Design Task 004 Bidding Assistance Task 005 Construction Support Task 006 Potholing Reserve Task 007 Management Reserve 1 Packet Pg. 116 EXHIBIT A — SCOPE & FEE ESTIMATE 2.6.a Project Schedule Our Team shall begin work immediately upon receipt of Notice to Proceed and proceed according to the attached Project Schedule. This schedule reflects the Client's desire to complete construction in 2024. Key dates include: Notice to Proceed............................................................................................... April 2023 Geotechnical Explorations.......................................................................... May/June 2023 90% Design Submittal..................................................................................... August 2023 Final Design Submittal................................................................ October/November 2023 Bidding & Award............................................................................................ January 2024 Construction Begins......................................................................................... Spring 2024 Scope of Work Blueline's scope of work for the project is outlined on the following pages. Packet Pg. 117 EXHIBIT A — SCOPE & FEE ESTIMATE 2.6.a Task 001 Project Management This task is for general coordination and meetings on the project, including plan review/ discussion meetings, in-house quality assurance, coordination with subconsultants, etc. Blueline will prepare monthly invoices for work performed during the previous month. Task 002 Geotechnical Investigation HWA Geosciences, Inc. will provide Geotechnical Engineering Explorations and Report in accordance with the attached scope of work. Task 003 Water System Design Using the base maps provided from the Phase 11 and Phase 12 Waterline Replacement Projects, Blueline will produce design plans, engineer's estimate, and specifications (PS&E) for the Project. The services under this task will include: • Kick off meeting with the City to review latest comments on project Sites from Phase 12. • Layout and location of ±3950 LF of new DI water mains. • Design of fire hydrants, replacement of water services (to the existing water meter), connection to the existing system, and other associated appurtenances with the selected site limits. • Separating the PS&E into multiple schedules (A & B). • Coordination with franchise utility companies during design. • Prepare plan & profile split sheets for the proposed water main improvements. o Water design will be shown in plan and profile per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings it to be 1"=20' horizontal and 1"=5' vertical. o We estimate that ±25 plan sheets will be required. • Show details necessary for construction of the improvements, utilizing City standard water details and developing specialized details, as necessary. • Provide general temporary erosion and sedimentation control notes and details, as necessary. • Prepare technical specifications, including Proposal, Contract Forms, General Conditions, and • Measurement and Payment in WSDOT format, using City -provided standard specifications when • available. • Prepare Quantity Take -Off Spreadsheet with quantities broken down by plan sheet. • Prepare 90% and Final Design stage submittals. • Review meeting with City staff at each stage of the design and incorporate City comments into next submittal. • Constructability review and QA/QC. 3 Packet Pg. 118 2.6.a EXHIBIT A — SCOPE & FEE ESTIMATE Deliverables: 90% Design Submittals: PDF of Plans, Specifications, and Engineer's Estimate. Word document of Design Memo. Final Design Submittal: PDF of Plans, Specifications, Engineer's Estimates, plus all documents in digital format (including ACAD files). Task 004 Bidding Assistance Blueline will provide consultation services during the bidding process, including: • Attend Pre -Bid Conference and address questions from prospective bidders, if necessary. • Prepare and issue addenda to clarify the construction documents, if necessary. Consultant will not charge for addenda if they are needed to correct or clarify errors or omissions in the bid documents. • Generally assist the City during the bidding process as needed. Deliverables: Addenda if necessary. Assumptions: The City will upload the bid documents to Builder's Exchange, conduct the bid opening, prepare the bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. Task 005 Construction Support Blueline will provide construction support services for this Project during the construction period. Blueline will closely coordinate construction management activities with the City's staff and field inspector. Services under this task are anticipated to include: • Prepare for and attend the pre -construction conference. • Review requests for information (RFIs) provided by the Contractor and coordinate responses to RFIs with the City. • Provide changes to drawings or specifications as necessary to respond to field conditions or RFIs. • General consultation and coordination on an as -needed basis. Address construction questions as they arise. • Prepare As-Builts in AutoCAD. Deliverables: RFI responses, if necessary, As-Builts provided electronically, transmit and provide Utility data and PDF to City's GIS group. Assumptions: Construction inspection and administration services are not included. Task 006 Potholing Reserve This task provides an allowance for Potholing utility crossing locations with the existing power, communications, water, storm, and sewer utilities during the Design Phase in order to determine the typical depth of the water main crossings, and pavement thickness. This task would include coordinating 4 Packet Pg. 119 EXHIBIT A — SCOPE & FEE ESTIMATE 2.6.a with a utility potholing company that provides this service and will include Blueline and/or the potholing company obtaining necessary right-of-way permits. Fee estimate is based on ±10% of Tasks 001— 005 Any funds under this item are not to be used unless explicitly authorized by the City in writing. Assumptions: Any applicable ROW permit fees to be paid by the City. Task 007 Management Reserve This task provides for unanticipated services deemed to be necessary during the course of the Project that are not specifically identified in the scope of work tasks defined above. Any funds under this item are not to be used unless explicitly authorized by the City in writing. Fee estimate is based on ±10% of Tasks 001— 006. 5 Packet Pg. 120 EXHIBIT A — SCOPE & FEE ESTIMATE 2.6.a General Assumptions and Notes • Scope and fees outlined above are based on the Project Description included in this proposal as well as the following information (any changes to these documents may result in changes to the fees): a. Scoping instructions and site maps emailed by the City of Edmonds February 6, 2023 b. City of Edmonds GIS records. c. Telephone/email conversations with the City prior to the date of this agreement. • We do not anticipate that environmental services will be necessary for this Project as work is anticipated to be completed in the paved areas of roadways outside of sensitive areas and buffers. If it is determined during the design phase that environmental services are needed, we will provide an Additional Services Authorization request for that effort. • We do not anticipate SEPA being required, and is therefore excluded. • We do not anticipate that traffic control plans, drainage calculations or reports, dewatering plans, electrical plans, or structural engineering plans will be necessary for this project, and are therefore not included. Should these services become necessary, we will provide an Additional Services Authorization to the City to retain subconsultants for those efforts. • Project stops/starts and significant changes to the Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • Agency fees (if any) are not included as part of the fees outlined above. • Temporary Construction Easements are not included. If required, construction easement preparation and negotiation will be an additional service. It is assumed the City will coordinate directly with property owners with existing easements where work will be performed. • The fees stated above do not include reimbursable expenses such as large format copies (larger than letter/legal size), mileage, and plots. These items will be billed under a separate task called Expenses. • Time and expense items are based on The Blueline Group's current hourly rates. • Blueline reserves the right to move funds between approved Tasks 001— 006 as necessary based on approved scope of work provided the overall budget of Tasks 001— 006 is not exceeded. The City Project Manager shall provide written authorization prior to moving funds. • If the Client requests Blueline's assistance in complying with any public records request, including without limitation providing copies of documents and communications, Client will pay Blueline's hourly fees and costs incurred in providing such assistance at then -current rates. Such fees and costs will be billed as a separate task and will be in addition to the maximum or total fees and costs stated in the agreement to which this scope of work as attached 6 Packet Pg. 121 Phase 14 Waterline Replacement Job Number: 23-042 Prepared By: Grace Garwin, EIT Date: 3/6/2023 Checked By: Rob Dahn, PE 2.6.a c m E Senior Project Project Engineer I Senior Engineering Manager Engineer Designer $240/hr $215/hr $190/hr $190/hr Task # Base Tasks Total Fee Fee Type Hours Hours Hours Hours Total Hours 001 Project Management and Coordination 002 Geotechnical Investigations 003 Water System Design 004 Bidding Assistance 005 Construction Support 006 Potholing Reserve 007 Management Reserve Expenses 30 18 0 0 32 42 50 104 6 10 6 4 9 12 6 24 Total Hours 77 82 62 132 Blueline Personnel $18,480 $17,630 $11,780 $25,080 48 $11,070 Not to Exceed a� N c $29,730 Not to Exceed 0 T 228 $45,970 Not to Exceed L- a. 4- 0 26 $5,490 Not to Exceed r- 0 r 0 51 $10,440 Not to Exceed a� N N $10,000 Not to Exceed L a $11,000 Not to Exceed r c .N $1,500 Not to Exceed 353 $125,200 m Q a c m E 0 r a E U 2 a Packet Pg. 122 2.6.a 001 Project Management and Coordination Senior Project Project Engineer Engineer I Senior Engineering Total Hours Manager Designer Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours 1 Coordination with City 12 12 24 m E 2 Monthly Invoices/ Progress Reports 12 12 L 3 General Project Coordination 6 6 12 Q Total Hours 30 18 0 0 48 N Total Fee $7,200 $3,870 $0 $0 $11,071 .02 a� 002 Geotechnical Investigations Total Cost (HWA Blueline Markup Total c Geosciences) N U) Item # Description 10% o L IL 1 Geotechnical Investigation $27,026 $2,703 0 Total Fee $27,026 $2,703 $29,731 c r R r c a� N N L a 003 Water System Design Senior Project Project Engineer Engineer I Senior Engineering Total Hours r Manager Designer � c Item # Description $240/hr $215/hr $190/hr $190/hr .N Hours Hours Hours Hours 1 Kick -Off Meeting (review previous comments) 2 2 4 2 90% Plans 1 8 6 64 79 a� 3 90% Specifications 1 4 8 13 3 4 90% Engineer's Estimate 1 2 12 15 00 5 Final Plans 1 8 4 40 53 Q 6 Final Specifications 1 8 6 15 a 7 Final Engineer's Estimate 1 4 8 13 8 Review Meeitng w/ City (Incl. Prep Time) 4 4 4 12 r 9 Constructability Review & QA/QC 20 20 E 10 Design Memos 2 2 4 t M Total Hours 32 42 50 104 228 Q Total Fee $7,680 $9,030 $9,500 $19,760 $45,971 a� E t U r Q Packet Pg. 123 Senior Project Senior Engineering 2.6.a 004 Bidding Assistance Project Engineer Engineer I Total Hours Manager Designer Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours 1 Answer Bidder Questions as necessary 1 4 4 9 m E 2 Prepare and Issue Addenda as necessary 1 2 2 4 9 L 3 General Assistance to the City 4 4 8 Q Total Hours 6 10 6 4 26 y Total Fee $1,440 $2,150 $1,140 $760 $5,490 .0 a� Senior Project Senior Engineering c 005 Construction Support Project Engineer Engineer I Total Hours O Manager Designer N Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours o 1 Attend Pre -Construction Conference (incl. Prep Time) 2 2 4 a 0 2 Review RFIs and Provide Responses 1 4 2 7 c 3 Prepare Field Changes if necessary 1 2 8 11 O 4 General Assistance to the City 4 2 6 R 5 Provide As-Builts in ACAD based on Inspector Redlines 1 2 4 16 23 Total Hours 9 12 6 24 51 a Total Fee $2,160 $2,580 $1,140 $4,560 $10,441 - r C O 006 Potholing Reserve Total Cost Total Item # Description W a� c 1 Unassigned Services Reserve $10,000 W Total Fee $10,000 $10,001 m a 007 Management Reserve Total Cost Total a Item # Description 1 Unassigned Services Reserve $11,000 r c m E Total Fee $11,000 $11,001 M r a E U a Packet Pg. 124 GEOSCIENCES INC. DBEIMWBE March 2, 2023 HWA Project No. 2021-158-21 Blueline 25 Central Way, Suite 400 Kirkland, Washington 98033 Attn: Robert Dahn, P.E. Subject: GEOTECHNICAL ENGINEERING SERVICES City of Edmonds —Phase 14 Waterline Replacement Project Edmonds, Washington Dear Mr. Dahn: Thank you for the opportunity to present this proposal for HWA GeoSciences Inc. (HWA) to provide consulting services for the City of Edmonds -Phase 14 Waterline Replacement Project. HWA understands that the project consists of providing professional services to the Public Works Engineering and Operations Division in finalizing the Phase 14 project. This scope will include drilling of three geotechnical borings to determine groundwater information, drilling up to 5 pavement cores, and generation of a geotechnical data report. Below we present our proposed scope and fee. SCOPE OF WORK HWA scope of work will be to perform geotechnical borings and pavement cores to provide groundwater information and pavement thicknesses for pipeline installation. Geotechnical explorations will be limited to one day of geotechnical borings, in which HWA expects to complete 3 borings, and two days of pavement coring, in which HWA expects to complete 5 pavement cores. Logs of these geotechnical borings and pavement cores will be provided in a geotechnical data report. Our services will consist of the following subtasks: • Plan and Prepare Exploration Program for Borings and pavement cores within the City right of way: HWA will plan and coordinate the field exploration program for this project. A work plan to perform 3 geotechnical borings and 5 pavement cores along the alignment will be prepared and submitted to the City for approval. Depth of boreholes will be about 10-15 feet. • Obtain City of Edmonds Street Use Permit: HWA will work with the City of Edmonds to generate appropriate traffic control plans for the proposed drilling. Borings will be performed within side parking area or road shoulders when possible. However, we assume that subsurface utilities may require HWA to drill within the roadway travel lanes. Pavement cores will be completed within the travel lanes. We anticipate that Packet Pg. 125 2.6.a March 2, 2023 HWA Project No. 2021-158-21 WSDOT standard traffic control plans, requiring lane closures with flaggers, will be adequate for this project. We assume that all required street use permits will be provided by the City at no cost to HWA. HWA will coordinate with a flagging subcontractor to complete this phase of work where necessary. • Complete Utility Locates: HWA will notify the one -call utility have underground utilities located in the vicinity of the proposed borings and pavement cores. • Conduct Geotechnical Borings: A truck -mounted drill rig equipped with hollow -stem auger will be used to drill 3 borings along the alignment. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot intervals throughout each boring. All borings will be monitored and logged under full-time observation of an HWA representative. The boring will be drilled by a licensed geotechnical driller under subcontract to HWA. Each boring will be drilled through an 8-12-inch diameter hole through the pavement. The pavement at each boring location will be repaired with fast setting non -shrink grout such as Blue -Line Non -Shrink grout, or equivalent. • Pavement Cores: HWA will conduct up to 5 pavement cores to assess pavement thickness along the project alignments. Three pavement cores will be drilled along 85" Place SW and 861h Street SW. One pavement core will be completed within 7th Avenue S and one along cedar Street. All pavement cores will be drilled with a 6-inch diameter core barrel and will be patched with fast setting non -shrink grout such as Blue -Line Non - Shrink grout, or equivalent. • Generate Boring and Core Logs: Samples retrieved from the borings will be sealed in plastic bags and taken to our Bothell, Washington laboratory for further examination. Soil and groundwater information will be presented in summary boring logs that will be generated upon completion of our exploration program. • Quality Assurance / Quality Control: HWA will have all exploration data presented in the geotechnical data report reviewed by a principal prior to distribution to the design team or the city. • Draft and Final Geotechnical Data Report: We will prepare draft and final geotechnical data reports presenting the results of our studies. Our reports will include boring logs, pavement core logs, and a site and exploration plan. • Project and Contract Management. We will prepare monthly invoices, and progress reports if required. We will correspond with Blueline /City of Edmonds in the form of emails, fax, and telephone calls, as necessary. We will provide project management for the geotechnical engineering subtasks, and we will coordinate with and manage all our subcontractors. ASSUMPTIONS/CONDITIONS The following assumptions were made as part of the development of the proposal for this phase: Edmonds -Phase 14 Waterline Replacement 2 HWA GeoSciences Inc. Packet Pg. 126 2.6.a March 2, 2023 HWA Project No. 2021-158-21 • All required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. • HWA will apply for the necessary ROW use permits (including up to two (2) traffic control plan revisions. • HWA will contract with a subcontractor to perform the borings. The borings and pavement cores will be conducted during workday hours (8AM to 5PM) with no work hour restrictions, • No piezometers or groundwater monitoring wells will be installed as part of this investigation. • The geotechnical explorations proposed herein will NOT be used to assess site environmental conditions. However, visual, or olfactory observations regarding potential contamination will be noted. Analysis, testing, storage, and handling of potentially contaminated soil and ground water (either sampled or spoils from drilling) are beyond this scope of services. If contaminated soils and/or ground water are encountered, the material will be properly contained on -site for disposal as mutually agreed upon without additional cost to HWA. • All non -contaminated drilling spoils and related debris will be drummed on site and transported off site for disposal by the drilling subcontractor. All geotechnical borings and pavement cores, with diameters less than 12-inches, drilled through existing pavement, will be patched with fast setting non -shrink grout. • Only geotechnical data from geotechnical exploration will be reported. No geotechnical recommendations and analysis will be included. PROJECT BUDGET We estimate that the scope of services proposed herein will require a budget of $27,026 to accomplish, as detailed on the attached project cost estimate spreadsheets. We will not exceed the above cost estimate without your prior authorization. However, if during the evaluation of the available data or during our field exploration unanticipated subsurface conditions are revealed which would require a level of effort beyond the scope of our study, we will contact you immediately to discuss any necessary modifications to our scope of services and/or budget estimate. The budget presented in this proposal reflects an estimate based on our current understanding of the project requirements for a scope of work developed from information provided. HWA reserves the right to transfer hours and budget dollars between tasks to satisfy project requirements. Our budget also reflects estimated direct costs to the project for testing, drilling, equipment rental etc. HWA may also transfer funds allocated for direct costs to professional/technical hours or vice versa, to satisfy project requirements. O.O Edmonds -Phase 14 Waterline Replacement 3 HWA GeoSciences Inc. Packet Pg. 127 2.6.a March 2, 2023 HWA Project No. 2021-158-21 Thank you again for the opportunity to provide this proposal for the City of Edmonds — Phase 14 Waterline Replacement geotechnical engineering services. Should you have any questions regarding this proposal, or require additional services, please contact us at your convenience. Sincerely, HWA GEOSCIENCES INC. cp-oyll�w -4. *J� Donald J. Huling P.E. Principal Geotechnical Engineer Attachments: Project cost estimate Edmonds -Phase 14 Waterline Replacement 4 HWA GeoSciences Inc. Packet Pg. 128 2.6.a Project Cost Estimate HWA Ref: 2021-158-21 City of Edmonds -Phase 14 Waterline Replacement ■ ■ +► � GEOSCIENCLS NC. Date: 2-Mar-23 Edmonds, Washington i�l �ii1 ogFJMwgE Prepared By: DJH Prepared for Blueline, Attn: Robert Dahn Reviewed By: SEG Revised: Scope of Work Refer to the attached scope ESTIMATED HWA LABOR: WORK TASKS DESCRIPTION PERSONNEL & 2023 BILLING RATES Principal IX Geotech. Eng. VII Geotech. Eng. IV Geotech. Eng. II Geologist III CAD Contract Admin. TOTAL HOURS TOTAL AMOUNT $290.00 $300.00 $169.00 $135.00 $127.00 $112.00 $155.00 Project Setup 1 1 2 $455 Obtain/review existing eotechnical data and site visit 1 1 1 3 $408 Plan and prepare field exploration program 1 2 3 $423 Prepare Traffic Control Plans 2 1 3 $465 Obtain city street use permit 2 2 $254 Conduct utility locates 3 1 3 $381 Conduct borings 1 day) 10 10 $1,270 Conduct Pavement Cores 2 day) 16 16 32 $4,192 Prepare boring and Pavement Core Summary Los 2 3 3 8 $1,124 HWA QA/QC 1 1 1 1 $300 Draft and Final Geotechnical Data Report: 3 6 6 4 19 $3,124 Consultation /Project Management 5 1 1 2 7 1 $1,810 TOTAL LABOR CHARGES: 0 10 12 19 1 44 1 5 1 3 93 1 $14,206 ESTIMATED DIRECT EXPENSES: Mileage @ 0.65/mi 4 round trip at 20mile/trip $90 Traffic Control (Fla ers/Arrow board/Si s/Etc.) - 3 day$6,000.00 DrillingSubcontractor - 1 day$5,500.00 LaboratoryTesting$750.00 Non -shrink Grout @ $60/hole $480 TOTAL DIRECT EXPENSES: $12,820 PROJECT TOTALS AND SUMMARY: Assumptions: 1. All costs are estimated, and may be increased or decreased within the limits of the total budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direst costs to professional/technical hours, and vice versa, as he/she determines appropriate. 2. Access to the site and all required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. Total Labor Cost $14,206.00 Direct Expenses $12,820 GRAND TOTAL: $27,026 HWA 2023 Budget REV 1 Packet Pg. 129 Phase 14 (2024) Water Replacement Project Sites 2.7 City Council Agenda Item Meeting Date: 03/14/2023 Presentation of Professional Services Agreement with Transpo Group for the Transportation Plan Update Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On November 7th, 2022, a Selection Committee interviewed Transpo Group, the only consultant that submitted an RFQfor this project. Following the interview, the selection panel chose this consultant for this project due to their extensive experience completing Transportation Plans for other agencies, as well as their experience working on Multimodal Level of Service. Staff Recommendation The item is scheduled for a presentation at the March 21, 2023 City Council meeting. Narrative Staff is preparing to begin the update to the City's Transportation Plan in coordination with the upcoming Comprehensive Plan Update. Under the Growth Management Act (GMA), the City should perform a major update to the Transportation Plan every six to eight years and the last update was completed in 2015. The main objective of the Plan is to identify short-range and long-range strategies that lead to the development of an integrated multimodal transportation system that facilitates the safe and efficient movement of people and goods while addressing current and future transportation demand and land use. The proposed update includes a significant change since it will establish a new multimodal level of service in place of the previous vehicle level of service at signalized and stop -controlled intersections. Developing a multimodal level of service will require evaluation of different strategies, policies and programs to build the framework to implement the new level of service standard. The new program will also require administrative guidelines, staff training and a concurrency ordinance. The Transpo Group has prepared a draft scope of services (attachment 1) to complete the Transportation Plan update. The scope of services includes the following tasks: 1. Goals/Policies Audit and Existing Conditions Inventory 2. Multimodal Level of Service Standard and Transportation Concurrency Management Program 3. Travel Demand Model Update and Forecasted Needs 4. Transportation Systems Improvement Projects / Programs 5. Transportation Finance Program and Impact Fee Rate Schedule 6. Transportation Plan Documentation Packet Pg. 131 2.7 7. Project Team/Agency Coordination and Public Involvement Support More detailed information on each task can be found in attachment 1. Staff is currently finalizing the scope of services and negotiating the fee with the consultant. The cost of the Transportation Plan update is funded by the 112 Street Fund and will be coordinated with the City's Comprehensive Plan Update. Attachments: Attachment 1- Scope Packet Pg. 132 2.7.a Attachment 1 - Scope of Services - DRAFT Client Name: Project Name Exhibit Dated: Scope of Services City of Edmonds Transportation Plan Update February 23, 2023 TG: 1.22355.00 Based on discussions with City staff and an initial review of the 2015 Transportation Plan, Transpo Group has prepared the following scope of services in preparing the Transportation Plan Update to support the City's 2024 Comprehensive Plan Update. The primary study area will be the City and its Urban Growth Area (UGA). The scope of services covers the following seven tasks: 1. Goals/Policies Audit and Existing Conditions Inventory 2. Multimodal Level of Service Standard and Transportation Concurrency Management Program 3. Travel Demand Model Update and Forecasted Needs 4. Transportation Systems Improvement Projects/Programs 5. Transportation Finance Program and Impact Fee Rate Schedule 6. Transportation Plan Documentation 7. Project Team/Agency Coordination and Public Involvement Support The consultant will be supported by City staff in conducting and review of the various work elements. Data needs and support from the City are identified for each task. Transpo will participate in up to 21 meetings throughout the Transportation Plan Update, as described in each task deliverable below. Task 1. Goals/Policies Audit and Existing Conditions Inventory Transpo will review the City's existing transportation goals and policies to identify inconsistencies with PSRC's regional goals and policies, as well as potential area that may change due to the City's updated multimodal level of service standard or updated financing strategies. This policy review will consider equity, greenhouse gas emissions reductions and other newly introduced GMA/PSRC policies. This task will also update the existing conditions inventory and analysis documented in the current 2015 Transportation Plan. It will build off of the City's existing data, GIS, and recent and ongoing transportation studies. It will also incorporate results from the expanded and updated traffic operations analyses. It will highlight changes since the last Transportation Plan was adopted. Subtask 1A — Transportation Goals/Policy Audit The consultant will conduct a review of the City's existing transportation policies and goals. We will identify areas that may need revisions or strengthening based on updates since the 2015 Transportation Plan and consistent with PSRC's Vision 2050. Subtask 1 B — Review Existing Studies and Plans The City will provide available transportation and land use studies and plans for use by the consultant. These will include subarea plans, corridor transportation studies/plans, development traffic impact studies, aerial photographs, GIS datasets, and similar materials. The consultant will extract relevant information for the update of the Transportation Plan. We will discuss potential changes since the time the prior studies were conducted. N Page 1 Packet Pg. 133 2.7.a Subtask 1 C — Assemble and Analyze Traffic Data In order to establish a solid foundation for the Transportation Plan, the consultant will assemble and analyze key transportation system data. The data will be collected from the City of Edmonds, WSDOT, Snohomish County, adjacent jurisdictions (Lynnwood, Mountlake Terrace, and Shoreline, Community Transit, Sound Transit, and other sources, as applicable. The focus of this task will be to update the inventory to reflect changes to the transportation system since the prior Transportation Plan was prepared. The following highlights key work elements of this subtask. Roadway and Intersection Inventory The consultant will summarize the existing system of roadways and intersections within the City and its UGA and adjacent study area. Much of the information will be available from existing plans, Geographic Information Systems (GIS), other City data, or aerial data sets. Traffic Volume Data Existing recent traffic counts will be assembled from the City, WSDOT, and Snohomish County, and other adjacent jurisdictions. These will be obtained from prior traffic impact studies and data collection conducted as part of other city, state, or county studies. Additional PM peak hour traffic counts will be collected to supplement the available traffic volume data. The consultant will collect up to 30 peak hour turning movement counts (2-hour periods) at study area intersections for use in the evaluation of traffic trends and travel patterns (PM peak hour counts with several intersections with AM peak hour counts as well). These counts will also include pedestrian and bicycle activity at each intersection which will be assessed as part of the Pedestrian and Bicycle Facilities work component below. Up to 10 additional daily tube counts will also be collected. The count locations will be coordinated with the City. The counts will be conducted by a traffic count vendor. Traffic Operations Analysis Existing traffic operations analysis will be performed to document the current state of the vehicle transportation system. For budgeting purposes, it is assumed that the consultant will be responsible for coding up to 30 intersections in the model. Using Synchro and Sidra operational models, existing levels of service and delay will be calculated. 3rd Party Transportation Data Analysis (Big Data) An origin -destination study will be conducted at up to 20 districts using Streetlight. This information will provide an understanding of travel patterns for motorized users within the study area and along state highways that will be essential to calibrating the forecast travel demand model. Additionally, data from Replica will be analyzed to highlight existing non -motorized travel patterns and conduct demographic analysis within Edmonds. Collision Data The consultant will assemble and analyze collision data from the City, adjacent jurisdictions, WSDOT and Snohomish County for the City and its Urban Growth Area (UGA). The data will cover the most recent five- year period. The primary types and possible causes of the collisions will be identified. Collisions involving pedestrians or bicyclists will also be documented. Rail We will work with the City and the railroad to document the number and type of trains traveling through the City and its UGA that affect traffic operations in the City and its UGA. Transit Service, Ridership, and Transportation Demand Management Programs We will update the inventory of existing transit routes and facilities serving Edmonds. As available, we will document existing transit ridership. We will also document locations and utilization of park -and -ride lots serving the City. Current paratransit services, commute trip reduction, and other rideshare programs will also be summarized. Pedestrian and Bicycle Facilities N C O A a� a� a O U Page 2 Packet Pg. 134 2.7.a Based on the City's existing plans and data and discussions with City staff, the consultant will document changes to the pedestrian and bicycle facilities since the prior Transportation Plan was prepared This will leverage the City's current Walkway and Bicycle Plans. Transportation Improvement Plans The City's current Six -Year Transportation Improvement Program (TIP) will be reviewed and summarized. This will provide the baseline for the evaluation of future conditions within the City. The consultant also will document WSDOT, Snohomish County, and other agency improvements that may be applicable for the Transportation Plan Update. City Support: • Geographic Information Systems (GIS) base layers (aerials, streets, speed limits, intersections, sidewalks, functional class, etc.) • Copies of available transportation and land use studies and plans • Copies of recent development traffic impact studies • Traffic signal timing for City signals • City accident data • City TIP and other improvement project descriptions and status Consultant Deliverables • List of suggested goals/policies edits • Updated traffic operations model • Maps and tables summarizing the existing transportation facilities • 3rd Party Data (Streetlight, Replica and/or INRIX) travel data for motorized and non -motorized users Task 2. Multimodal Level of Service Standard and Transportation Concurrency Management Program Transpo will work with the City to develop multimodal level of service (LOS) standards and transportation concurrency management (TCM) program tailored to the City's goals and policies, land use plan, and as well as available staff and data resources. This task will identify and evaluate different options for measuring levels of service, identify a preferred option, and develop implementation tools and guidelines for the preferred strategy. Implementation tools for the multimodal LOS standard are anticipated to be a major focus of this effort. Subtask 2A — Define Program Objectives and Framework Transpo will review and evaluate the City's current LOS standard and concurrency policies. Transpo will then N help the City define the primary objectives for the LOS standards and concurrency management program. o These primary objectives will help guide the update of both the LOS standards and concurrency A management program. o: Explore Objectives and Strategies a We will further explore the City's objectives for the LOS/TCM program and provide several alternative 0 strategies to consider. Alternative LOS/TCM program options will require different levels of staffing and data N resources from the City to set up and operate. In defining program objectives, the level of resources that the IL City has will be an important consideration in the selection of the preferred program. Compare LOS/TCM Programs We will summarizing LOS standards/TCM programs of other cities in Western Washington. This summary will be used to help develop a set of potential LOS standard/TCM program alternatives. These alternatives will be evaluated based on their adherence to the City's broad objectives in the following subtask. Draft Program Framework Based on the City's desired program objectives, a draft framework for the program would be established, but would be refined as part of the subsequent tasks. Page 3 Packet Pg. 135 2.7.a Subtask 2B — Define LOS Standard and Methods Transpo will summarize potential LOS and concurrency program options and identify how the options match the primary objectives, as well as how various performance measures may be used to help meet the overall goals identified in the Transportation Plan. This will result in draft recommendations for refining the LOS standards and concurrency program. LOS Standard Refinements/Revisions Define possible revisions or refinements to the LOS standards to better support the overall objectives of the TCM program. Type of Measurement Tools Define and compare the type of measurement tools and calculation methods that could be used as a basis for the LOS standards. Draft Standards & Methodology Based on the direction from the City, we will develop a draft program for LOS standards and evaluation methodology. The LOS standards will be used as part of the needs assessment to identify transportation projects within the City and UGA. In addition, the LOS standards will be critical in tracking transportation concurrency as discussed below. Planning Board/Council Meetings — Transpo will present at two Planning Board/City Council meetings. It is anticipated that the first meeting would occur at the beginning of LOS update process and the second meeting near the end of the process. Subtask 2C — Transportation Impact Analysis Guidelines Transpo will update the City's Transportation Impact Analysis Guidelines to reflect the multimodal LOS standards, typical site development review needs, and right -size to City resources. Subtask 2D — Concurrencv Proaram Based on results of the evaluation, and direction from the City staff completed earlier, Transpo will fully develop the methodology and tools for Edmond's new multimodal transportation concurrency management program. Draft Program Administrative Guidelines The administrative guidelines will outline the concurrency management program and highlight the process by which the City evaluates and monitors concurrency. The program will develop a process to track development projects and process concurrency applications and certificates. Concurrency Ordinance Transpo will develop a transportation concurrency management ordinance based upon the outcomes of the previous tasks. The ordinance will be consistent with City processes and formats and will address the following types of issues: • When is concurrency tested? • How does the applicant obtain concurrency? • Should there be administrative fees for concurrency? • What will the appeal procedures be? Case Study and Staff Training Transpo will use an actual or likely range of development activity (commercial, multi -family and residential) to highlight how the tool would work during the City's development review process and train staff on reviewing and tracking applications, concurrency testing, and issuing concurrency certificates. Transpo will provide documentation, including information on updating the concurrency program in the future. City Support. - Input on current concurrency and development review programs N C O A a� o: as a O U Page 4 Packet Pg. 136 2.7.a • Direction/comment on Level of Service options Consultant Deliverables • Five meetings with the Planning Board and/or City Council to review program options • Technical memorandum documenting preferred LOS/TCM methodology • Draft and Final Administrative Guidelines • Draft and Final Concurrency Ordinance Task 3. Travel Demand Model Update and Forecasted Needs An updated travel demand forecasting model will be developed covering the City and its UGA. The model will be prepared using the Visum software platform. The software will not be purchased for the City; however, the model files will be provided to the City for future use. The model will be based on weekday PM peak hour conditions. The base year for the calibration model will be 2022/23. The forecast year of the model will be 2044, consistent with the Comprehensive Plan Update. Development of the model will include the following items: Subtask 3A — Define Transportation Analysis Zone (TAZ) Structure TAZs will be established for the City and its UGA and immediately adjacent areas of unincorporated Snohomish County. The TAZs will be based on a review of the land use element, existing and planned transportation system, and topography and natural features. The City's TAZ structure will be consistent with the TAZs in Snohomish and PSRC models to the extent possible. The TAZ structure will account for growth and development as informed by the City and project team. Subtask 3B — Assemble Existing and Forecast Land Use Land use data for base year and future year will be assembled for each TAZ based on land use provided by the City. The land use data will be stratified into households, employment, and students. The forecasts will be based on the City's Comprehensive Plan land use forecasts. The consultant will provide the land use by TAZ in GIS/spreadsheet format to City staff for review and refinement. Subtask 3C — Develop Base Year Model This task involves developing the base year travel demand model that reflects current conditions. The base year travel demand model will be developed using the Visum software platform. Model Network ci The consultant will code the existing transportation system serving the City into the Visum software. The = 0 network will include the State highway; principal, minor and collector arterials; and selected neighborhood rn collector and local roads. > a� External Travel Patterns The O-D study conducted in Task 1 will provide a better understanding of the major traffic patterns through 0 the City for use in developing the model. Estimates of through traffic and overall traffic growth at the external cn connectors will also be based on a review of historical traffic growth and review of the Snohomish County ' and PSRC travel demand models. �- Model Calibration and Validation The existing land use data will be input into the model to generate travel demands and travel patterns for the weekday PM peak hour. The model parameters will be adjusted so the model reasonably matches with the traffic count data and observed travel patterns, as well as accepted model validation and reasonableness checks. Page 5 Packet Pg. 137 2.7.a Subtask 3D — Prepare Future Traffic Forecasts The future land use data will be input into the model along with the planned transportation improvements to generate future PM peak hour traffic volumes. The resulting forecasts will be reviewed for reasonableness and adjustments will be made, if needed. This task assumes a future baseline and up to three alternative scenarios. Subtask 3E — Evaluate Future Roadway Systems Using the traffic forecasts, future baseline LOS will be calculated. Similar to the existing conditions summary, future intersection operations will be summarized. The Synchro/Sidra models will be modified to reflect the potential future transportation improvements. The Synchro/Sidra analysis will be used to further refine the improvements and assist in evaluating the overall improvements to the transportation system. The future travel forecasts and operations analysis will be reviewed with City staff to establish a framework for future transportation needs. Transpo will work with the City to identify the major alternative(s) evaluated in the Transportation Plan. Subtask 3F — Evaluate Walkway and Bicycle Systems In addition to the travel demand model, Transpo will use GIS-based analysis tools to conduct a needs assessment to address refinement of Walkway Plan and Bicycle Plan. This may focus on connectivity to key destinations, gap analysis, and overall level of stress. The needs assessment tool and metrics will be tied directly to the updated multimodal LOS standards for Walkway and Bicycle systems. Subtask 3G — Model Documentation Documentation of the travel demand model will focus on summaries of data, model parameters, calibration results, and resulting 2044 forecasts. The documentation will include brief text with associated tables, graphics, and charts. City Support: • GIS base layers for the City (aerial, streets, zoning, parcels, etc.) • Review and refine existing and future land use estimates for the City and its UGA by TAZ Identification of future baseline projects and alternative network scenarios Input on alternative networks Consultant Deliverables a • Updated travel demand model and documentation • Tables and graphics summarizing the future needs assessment for motorized and non -motorized c users o • Preliminary map needed improvements w a� Task 4. Transportation Systems Improvement Projects/Programs Q 0 This task will focus on defining the City's transportation systems improvement needs. It will build off of the N existing conditions, travel forecasts, and operations analyses. Recommendations for long-range transportation improvement projects and programs will be developed. Subtask 4A — Updated Project List Based on the needs assessment, a draft list of transportation improvement projects and programs will be prepared. Improvement projects and programs will also be defined to address user safety, non -motorized travel, transit service, Ferry service, and rail crossings. Non -motorized facility needs will be evaluated based on gaps in the planned systems and to correct situations that contribute to high levels of stress. A phasing/ implementation program will be defined to assist the City in preparing its annual Six -Year Transportation Improvement Program. Page 6 Packet Pg. 138 2.7.a The project list will include roadway classification upgrade to new arterials and collector roads to support future growth expected in the City study area. This will help to reserve future roadway corridors. The project list may include roadway widening projects, major intersection/ operation enhancements, and improved facilities for non -motorized transportation. Cost Estimates Planning level cost estimates will be prepared based on local area construction cost data provided by the City for all the proposed projects. We will conduct a brief field survey of key projects to identify any environmental or other issues that could affect the cost estimates. We also will account for costs associated with additional right-of-way needs. The resulting planning level cost estimates will provide a reasonable foundation for the financial plan and implementation program. Priority and Timing With a complete project list with associated costs, the projects can be prioritized. Transpo will work with the City and stakeholder committees to develop a list of criteria to establish priorities by mode. This will inform the updates to the Roadway Priority List, Walkway Priority List, and Bicycle Priority List. These lists will include other agency improvements that directly impact Edmonds such as future Sound Transit light rail upgrades scheduled for 2024 and Community Transit and Ferry improvements (based on discussion with WSF) Project List The draft improvement projects and associated information will be summarized in tabular form. The projects will be mapped in GIS to illustrate the locations and relationships of the improvements. Subtask 4B — Traffic Calming Program Review Transpo will review and update the Traffic Calming Program to reflect the latest goals, policies, and needs of City staff. This provides guidance on where traffic calming is appropriate as well as recommended practices and treatments. City Support: • Input on framework plan from current and prior plans • Cost estimating parameters from recent projects and for the Six Year TIP • Review and input on priorities and timing of improvements Consultant Deliverables • Multimodal improvement project list and map a • Planning level cost estimates -- • Updated road standards c� • Traffic Calming Program review comments o .y Task 5. Transportation Finance Program and Impact Fee Rate Schedule This task of the work program provides an assessment of strategies to fund implementation of the updated Q- Transportation Plan, including updating the City's traffic impact fee program. in IL Subtask 5A — Document Existing Transportation Revenues and Expenditures c The City will provide the consultant summaries of revenues and expenditures related to transportation E covering the past 3 to 4 years. Revenues will include fuel tax revenues, traffic impact fees, general funds, grants, and other transportation funding. Expenditures will include capital projects, maintenance, operations, M administration, and other costs related to its transportation system. Q The revenues and expenditures will be summarized for use in extrapolating potential future funding levels from existing sources. Estimates of future revenues from these sources will be prepared and reviewed with appropriate City staff. Estimates of future expenditures for maintenance, operations, and administration also will be provided by the City. Page 7 Packet Pg. 139 2.7.a Subtask 5B — Update Transportation Impact Fee Rate Schedule The travel demand model and updated project list/costs provide a basis for updating City's Transportation Impact Fee rates. Work under this task includes: • Review Impact Fee Project List — The eligibility of improvements currently included in the City's TIF will be reviewed to confirm that they should continue to be included in the impact fee program. • Calculate Impact Fee Share — The model will be used to allocate TIF project costs to the impact fee. The model will be used to identify the proportion of growth trips versus existing traffic at each project. Cost allocations also will consider assessment of grants and the cost for resolving existing deficiencies. The product of this task will be a cost allocation spreadsheet. • Update TIF Rate Schedule — The impact fee rate schedule will be updated to reflect the revised project costs and cost allocations. • Update Ordinance — The TIF ordinance will be updated by City staff to reference the revised fee schedule and other changes, as needed. Subtask 5C — Define Funding Strategies and Summarize Financing Program Based on the levels of existing revenues versus expenditures and the likely maximum level of anticipate funding through the TIF, other potential funding options will be evaluated. These will include: • Partnering with state or other agencies to fund improvements • State or federal grants • SEPA mitigation • Frontage improvements • Transportation Benefit District • Business Improvement Districts or Special Assessment Districts The draft financing program will be summarized in tabular form. As required by GMA, the Transportation Element must identify a reassessment strategy if anticipated funding is not sufficient to cover the total costs of the improvement projects and programs. We will define implementation strategies and associated policies to meet that requirement. This may include revisiting level of service standards, growth assumptions, project priorities, phasing of improvements, or other options. We also will assist the City in defining projects that could be effectively partnered with WSDOT and/or Snohomish County. City Support. • Summaries of City's transportation revenues and expenditures for past 3 to 4 years N • Direction/review on traffic impact fee program o • Review of overall financing program for Transportation Element y • Lead in updating City's impact fee ordinance and adoption Consultant Deliverables a • Summary of the funding strategies U • Finance spreadsheet files N Task 6. Draft and Final Transportation Plan Documentation The Transportation Plan will be assembled and will include existing transportation systems, the development and analyses of the travel forecasts, evaluation of the multimodal transportation system projects and programs, LOS and concurrency program refinements, transportation financial analyses and updated impact fee program. It will also address project prioritization methods and supporting information on the project cost estimates. Based on City comments/direction, we will finalize the policies and goals for inclusion in the draft Transportation Plan. Page 8 Packet Pg. 140 2.7.a The preliminary draft Transportation Plan will be provided to City staff for review in electronic format. Based on comments, a draft final Transportation Plan document will be prepared for review by the Planning Board and City Council. Following review and comment by the Planning Board and City Council, the Transportation Plan will be finalized and transmitted to the City. This assumes only editorial type changes and does not provide for significant changes in policy direction, the transportation system plans, or similar larger scale revisions. City Support • Review and input on draft and final Transportation Plan document Consultant Deliverables • Draft/Final City of Edmonds Transportation Plan • Electronic files will be provided of all documents in native format and pdf Task 7. Project Team/Agency Coordination and Public Involvement Support The Community Engagement Program will be used to support the update of the Transportation Plan. It includes four primary subtasks — regular project team meetings, online survey, virtual open house, and planning board/city council meetings. The community engagement program can be coordinated with other elements of the Comprehensive Plan update, where feasible. Subtask 7A — Regular Project Meetings with City Staff (Bi-Weekly Meetings) Transpo will coordinate with City staff on bi-weekly basis throughout the duration of the project. The coordination will address project scope/status, technical and policy direction, budget, schedule, and plan for the Planning Board or City Council meetings, and public open houses. These coordination meetings will be primarily held through virtual online meetings. Subtask 7B — Proiect Website and Online Su Transpo will create a project website to describe the transportation plan update process. This website will include a link to an online survey, to be conducted to gather feedback on the public's transportation needs, issues and priorities. The survey would be posted in conjunction with other Comprehensive Plan outreach. To ensure efficiency, questions would be limited, including no more than one open-ended question. Survey results would be analyzed and summarized. City to lead promotion of the survey. Subtask 7C — Comprehensive Plan Neighborhood Open Houses 0 Transpo will work with City staff to participate in up to six interdisciplinary neighborhood open houses. These A open houses may be either virtual or in -person at the discretion of the City. The format of the open house is still being determined but will likely include a brief overview of the project scope and facilitation of break-out tables based on key topics found in the Comprehensive Plan. Transpo would be expected to provide a short a presentation and at least one staff person to assist city staff facilitation of break-out groups. 0 U) Subtask 7D — Plannina Board and Citv Council Meetinas (4 Meetinas) Transpo will present to both the Planning Board and City Council to confirm assumptions and methodologies, provide input on alternatives, and review results of the planning process. Up to four meetings will be held at key junctures during the plan update to ensure their input can be utilized in decisions. Subtask 7E — Coordination with newly formed Transportation Committee & Bicycle Group (6 Meetings) Transpo will coordinate with the Transportation Committee (to be created as part of this project) throughout the update of the TMP and LOS Standard & Concurrency Program Update. This committee will provide Page 9 Packet Pg. 141 2.7.a guidance in the update of the Goals and Policies and help establish the priority Proposed Walkway Projects. It is assumed that Transpo will participate in four meetings with the Committee (these meetings assumed to be virtual). Transpo will also coordinate with the existing Edmonds Bike Group to review the proposed Bicycle Plan. It is assumed that Transpo and City staff will have 2 virtual meetings with the Edmonds Bike Group. City Support: • Host project team meetings via MS Teams • Promote the online survey and project website through existing communication channels • Post materials on City website • Arrange for meetings with: o Planning Board/City Council o Neighborhood Open Houses o Transportation Committee o Edmonds Bicycle Group Consultant Deliverables • Presentation materials and attendance at 4 meetings Council Meetings (in person) • Presentation materials and attendance at up to 6 Neighborhood Open Houses (virtual or in person) • Presentation materials and attendance at 4 Transportation Committee Meetings (virtual) • Presentation materials and attendance at 2 Bicycle Group Meetings (virtual) • Online survey and high-level summary of results N Page 10 Packet Pg. 142 2.8 City Council Agenda Item Meeting Date: 03/14/2023 2022 Transportation Impact Fee Annual Report Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Forward item to the consent agenda for information at the City Council meeting on March 21, 2023. Narrative In 2004, the City authorized the collection of Transportation Impact Fees to help pay for transportation projects that are needed to serve new growth and development. Pursuant to Section 3.36.080(C) of the Edmonds City Code (ECC), Attachment 1 is an accounting of the Transportation Impact Fee Fund for 2022. The City collected a total of $319,888 in transportation impact fees during 2022. These revenues combined with the earned interest of $32,554 and the 2022 beginning fund balance of $1,984,854 resulted in a total available funding of $2,337,296. On the expense side and in accordance with section 3.36.100 of the ECC, the transportation impact fee fund paid $39,728.11 for the annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project and $16,754.57 for the local match on the design work completed in 2022 on the 76th Ave/220th St. Intersection Improvement Project. Attachments: Attachment 1 - 2022 Transportation Impact Fee Report Packet Pg. 143 2022 Transportation Impact Fee Receipts and Funds Transfer Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS Receipt Owner/Applicant Previous New Fee Collected with Building Date Permit Number Number Site Address ITE Land Use ITE Land Use Notes Permit Fee Amount 01/27/2022 BLD2021-0895 R17659 Eastman/King vacant SFR X $6,249.14 131 Skyline Dr. 02/04/2022 BLD2021-0235 R17965 Trang vacant SFR X $6,249.14 23129 74th Ave. W 02/14/2022 BLD2021-1075 R18098 Adamant Homes Inc. vacant SFR X $6,249.14 8711 240th St. SW, Lot 1 02/14/2022 BLD2021-1096 R18101 Adamant Homes Inc. vacant SFR X $6,249.14 8715 240th St SW, Lot 3 02/14/2022 BLD2021-1102 R18100 Adamant Homes Inc. vacant SFR X $6,249.14 8713 240th St SW, Lot 2 03/10/2022 BLD2021-0088 R18615 Anthology medical office senior living X $133,581.97 21200 72nd Ave. W 05/20/2022 BLD2021-0985 R20364 Keck vacant SFR X $6,249.14 15722 72nd Ave. W 06/02/2022 BLD2022-0046 R20649 Select Homes Inc. vacant SFR X $6,249.14 8008 203rd St. SW, Lot 2 06/29/2022 BLD2021-1385 R21251 Port of Edmonds vacant admin building X $100,077.49 471 Admiral Way 07/26/2022 BLD2021-1719 R21974 Select Homes Inc. vacant SFR X $6,249.14 7922 203rd St. SW, Lot 2 08/01/2022 BLD2022-0279 R22136 Solomon/Getachew vacant SFR X $6,249.14 1400 9th Ave. N 09/01/2022 BLD2022-0287 R22848 Echelbarger Homes Inc. vacant SFR X $6,249.14 21322 92nd Pl. W 09/06/2022 BLD2020-0853 R22865 Edmonds Lutheran Church church daycare Fee reduction applied due to X $4,186.78 23525 84th Ave. W early learning facility 10/03/2022 BLD2022-1032 R23448 Stoller office salon 1,086 sq. ft. change of use X $870.00 8304 196th St. SW from general office to salon 10/05/2022 BLD2021-0094 R23522 Edmonds Townhomes SFR townhomes 4 units w/ credit for SFR X $12,431.80 8029 238th St. SW 11 /07/2022 12/28/2022 BLD2022-0094 R25250 Vaisvila vacant SFR X $6,249.14 17125 69th PI. W 12/31 /2022 Total Transportation Impact Fess collected in 2022 = $319,888.58 Interest Earned 2022 $32,553.95 TRANSFERS 2022 r_ O Transaction I Amount M Fund Name Reference Transferred Cumulative To 1i Beginning Balance $1,984,854. Q N $1,991,103. i H $1,997,352. N o N $2,003,601. C $2,009,850. 'y N $2,016,100. IX V_ $2,149,682. Q d IX $2,155,931. d LL $2,162,180. !Z E $2,262,257. r_ O $2,268,506. r R O IZ $2,274,756. ca $2,281,005. ~ N N O $2,285,192. N r $2,286,062. y E t $2,298,493. U GJ 210106 PWTF Annual-$39,728.11 Q Loan Payment $2,258,765. r C to $2,265,014. V 76th/220th GJ 220242 Intersection-$16,754.57 Q Improvements $2,248,260. 2022 YEAR-END BALA Packet Pg. 144 2.9 City Council Agenda Item Meeting Date: 03/14/2023 2021-2022 Transportation Benefit District Reports Staff Lead: Oscar Anti Ilon Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Pursuant to Ordinance 3707, and codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council established a transportation benefit district to be known as the Edmonds Transportation Benefit District in November, 2009, with geographical boundaries comprised of the corporate limits of the City of Edmonds at the time the ordinance was adopted or as they may exist after any future annexations. The 2015 State Legislature adopted Second Engrossed Substitute Senate Bill 2ESBB 5987 authorizing the assumption of control over a TBD by a city with the same boundaries as the TBD, which became effective in July, 2015. Pursuant of Ordinance 4053, as codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council assumed the rights powers, functions, and obligations of the Transportation Benefit District Board in December, 2016, one of which is to produce and deliver an annual report regarding the operations of the District. November, 2019 - Initiative 976 passed by a state wide margin of 53% to 47%, but was rejected by Edmonds voters 56% to 44%. 1-976 could have rolled back car tab fee increases in excess of $30 among other impacts to funding . An immediate injunction allowed for the continuation of collection of licensing fees. Ultimately, the initiative was ruled unconstitutional by Washington State Supreme Court. Staff Recommendation Advance to the Council's Consent Agenda - Acknowledge and approve for publication. Narrative The City of Edmonds must publish the results of its Transportation Benefit District (TBD) operations. The City receives local license fees on vehicles within the jurisdictional limits of the City of Edmonds. These collected funds are expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk maintenance, and traffic signal maintenance and repair. Eligible costs are outlined in Ordinance 4053. In 2021, the TBD received $717,707 in revenue from local license fees. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries, as outlined in Ordinance 4053. The City expended $534,005 from the State Packet Pg. 145 2.9 Gas Tax and General Fund resources, with the remaining $183,702 retained in the City's Street Fund for expenditure in the same activities in 2022. In 2022, the TBD received $693,591 in revenue from local license fees. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries, as outlined in Ordinance 4053. The City expended $693,591 from the State Gas Tax and General Fund resources. The publishing of this report fulfills the requirement within RCW 36.73.160(2), in which, the district shall issue an annual report, indicating the status of transportation improvement costs, transportation improvement expenditures, revenues, and construction schedules, to the public and to newspapers of record in the district. Attachments: 2021 Transportation Benefit District Statement 2021 Transportation Benefit District Annual Report Notice 2022 Transportation Benefit District Statement 2022 Transportation Benefit District Annual Report Packet Pg. 146 2.9.a Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2021 through December 31, 2021 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 717,707 Total Revenues 717.707 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 143,802 Supplies 19,371 Traffic Control Labor & Benefits 150,667 Supplies 140,095 Vehicle Charges 80,070 Excess Transferred to Street Fund 183,702 Total Expenditures 717,707 Net Change in Fund Balances (0) Fund Balances - Beginning - Fund Balances - Ending (0) Packet Pg. 147 2.9.b Edmonds Transportation Benefit District Official Notice of 2021 Annual Report 1( 11 C. ] g9" The City of Edmonds is publishing the results of its Transportation Benefit District (TBD) operations for the calendar year 2021. The TBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2). In 2021 the TBD received a total of $717,707 in revenue from local license fees on vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk painting, and traffic signal maintenance and repair. The City expended a total of $534,005 towards these activities in 2021. The remaining $183,702 is retained within the City's Street Fund for expenditures in the same activities in 2022. The following link is provided for additional information regarding the Edmonds Transportation Benefit District. https://edmondswa.gov/cros/One.aspx?portalld=16495016&pageld=17272303 Packet Pg. 148 2.9.c Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2022 through December 31, 2022 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 693,591 Total Revenues 693.591 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 185,104 Supplies 27,832 Traffic Control Labor & Benefits 218,083 Supplies 123,435 Vehicle Charges 105,905 Excess Transferred to Street Fund 33,232 Total Expenditures 693,591 Net Change in Fund Balances - Fund Balances - Beginning - Fund Balances - Ending - Packet Pg. 149 2.9.d Edmonds Transportation Benefit District Official Notice of 2022 Annual Report 1( 11 C. ] g9" The City of Edmonds is publishing the results of its Transportation Benefit District (TBD) operations for the calendar year 2022. The TBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2). In 2022 the TBD received a total of $693,591 in revenue from local license fees on vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk painting, and traffic signal maintenance and repair. The City expended a total of $693,591 towards these activities in 2022. The following link is provided for additional information regarding the Edmonds Transportation Benefit District. https://edmondswa.gov/cros/One.aspx?portalld=16495016&pageld=17272303 Packet Pg. 150