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2023-05-09 City Council PPW Packet1. Op E D o Agenda Edmonds City Council PARKS AND PUBLIC WORKS COMMITTEE CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 MAY 9, 2023, 7:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED ON CITY COUNCIL COMMITTEE NIGHTS FROM 430- 930 PM AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. COMMITTEE MEMBERS: DAVE TETZEL (CHAIR), DIANE BUCKSHNIS, COUNCIL PRESIDENT (EX- OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 1. Committee Updates (20 min) 2. Presentation of LAG agreement with KPG Psomas, Inc. for the Main St Overlay Project (10 min) 3. 2024-2029 Six -Year Transportation Improvement Program (30 min) 4. Presentation of supplemental services agreement for The Blueline Group (Blueline) to be the consultant to provide Capital Projects Construction Management, Engineering & Inspection Services for 2023. (10 min) 5. 5-ft dedication for 192nd St SW right-of-way adjacent to 9009 192nd St SW (10 min) 6. Resolution Increasing Vehicle License Fee - Transportation Benefit District (30 min) 7. Public Safety Parking Area Safety Barrier Project (10 min) 8. Parks, Recreation & Human Services Department - 2023 Q1 Accomplishments (0 min) Edmonds City Council Agenda May 9, 2023 Page 1 ADJOURNMENT: 9:30 PM Edmonds City Council Agenda May 9, 2023 Page 2 2.1 City Council Agenda Item Meeting Date: 05/9/2023 Committee Updates Staff Lead: Committee Chair CM Teitzel Department: City Council Preparer: Beckie Peterson Background/History The purpose of this standing agenda item is to allow a mechanism for staff to provide committees with brief, verbal updates on an activity or project overseen by a department and so that the Council can be more aware of what is happening around the city. Updates will facilitate a better set of expectations for councilmembers, the public, and the staff. Recommendation N/A Narrative Requested Committee Updates for May 9, 2023: 1. Waste Water Treatment Plant Status 2. Enhancing safety of bicyclists and pedestrians at Westgate intersection 3. Abandoned House at 18704 801" Avenue West 4. ADA parking spaces at fishing pier parking lot 5. Library Roof Packet Pg. 3 2.2 City Council Agenda Item Meeting Date: 05/9/2023 Presentation of LAG agreement with KPG Psomas, Inc. for the Main St Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation Forward item to a future consent agenda for approval. Narrative In 2020, the City secured a $750,000 federal grant to fund a full -width grind and pavement overlay on Main St from 61" Ave to 81" Ave. This project also includes upgrading all noncompliant ADA curb ramps and new pavement markings within the project limits. The design phase of the project is scheduled to be completed in January of 2024. The project would be advertised shortly thereafter and construction should be complete in late Summer, 2024. The City issued a Request for Qualifications (RFQ) in February, 2023 to hire a consultant to support City staff with design of the project. The City received statements of qualifications from two engineering firms and the selection committee chose KPG Psomas, Inc. (KPG) to provide design services based on their qualifications, experience, and approach. Before design begins, an agreement with KPG must be executed in order to secure their services. The City is actively negotiating a consultant fee for these services. The key tasks within the scope of work (see Attachment 1) include survey, geotechnical data collection, design of pavement and pedestrian facilities, generation of the plans, specifications and cost estimate, assistance with public outreach, and general project management. City staff expect to have the scope and fee fully negotiated for the May 16th City Council meeting. The federal grant requires a local match from the 125 REET fund. Attachments: Attachment 1 - Scope of Work Packet Pg. 4 EXHIBIT A 2.2.a CITY OF EDMONDS MAIN ST OVERLAY PROJECT PRELIMINARY AND FINAL DESIGN SERVICES PROJECT NO. xxxxxx FEDERAL AID NO. STP(UL)- SCOPE OF WORK May 2023 A. PROJECT DESCRIPTION / BACKGROUND Main Street between 611 Ave S and 811 Ave S consists of an asphalt roadway with sidewalks on either side, this project will run from the east leg of the intersection of 611 Ave S to the east leg of the 81h Ave S intersection. The project length is approximately 1400 LF. The roadway generally consists of 2 vehicle travel lanes and 2 parking lanes. There is one T Intersection with stop control on all three legs and one standard intersection with stop control on the two minor leg approaches. T h e asphalt pavement has aged to varying degrees of deterioration and needs rehabilitation. Several ADA curb ramps will require upgrade to current ADA standards. This project has federal funds (STP) for both design and construction. B. ASSUMPTIONS The following are project assumptions: ➢ Project limits run from the E leg of 61h and Main intersection to the E leg of 8th and Main intersection. ➢ This project will not include Right Of Way acquisitions. ➢ The project may require Right -Of -Way coordination for temporary construction or sidewalk easements. ➢ Survey will only be conducted at the intersections for the purpose of ADA improvement and curb bulb designs. A combination of field work, City supplied survey and City supplied aerials will be used in between intersections. ➢ Floodplain analysis will not be required as the project will not generate additional fill within the floodplain boundary. ➢ This project will be exempt per the City's Stormwater Technical Notebook under the definition of a pavement maintenance project. ➢ This project will be exempt from Shoreline permits. ➢ This project will not require formal ESA consultation with National Marine Fisheries Services (NMFS) and will apply for an ESA exemption. ➢ Horizontal and vertical datums utilized will be NAD83/2011 and NAVD88 respectively. ➢ There will be no Illumination updates. ➢ Potholes (if required) will be performed by Franchise Utilities or by the City City of Edmonds Main St Overlay Project Scope of Work KPG Psomas, Inc. May 2023 Packet Pg. 5 EXHIBIT A 2.2.a C. KPG PSOMAS DELIVERABLES Deliverables prepared by the Consultant are identified at the end of each task. D. CITY OF EDMONDS PROVIDED ITEMS: The City of Edmonds will provide / prepare the following: ➢ Any adjacent development permits, plans, consultations and reports. ➢ Submittal reviews, comments, and approvals (one (1) compiled set per submittal) ➢ As -built plans, GIS maps, or other existing mapping available ➢ Boiler plate specifications (word format) E. SCOPE OF WORK WORK ELEMENT 1 — MANAGEMENT / COORDINATION / ADMINISTRATION 1.1. The Consultant will provide continuous project management for the project duration through the final design phase (estimate 10 months). 1.2. The Consultant will provide continuous management and administration of all subconsultants included in this scope of work. 1.3. The consultant will set-up and facilitate monthly check -in meeting between KPG, City staff, and subconsultants using Microsoft Teams. The consultant shall prepare for and lead a project kickoff meeting, including preparation of an agenda and the meeting minutes. (estimate 11 meetings) 1.4. The Consultant will prepare and update the project schedule monthly using Microsoft Project. 1.5. Submit monthly status reports with invoices. The status report shall summarize activities completed for each task during the billing period and anticipated deliverables for the next month. The Consultant shall also summarize problems encountered and actions taken for their resolution, potential future delays, and issues requiring City direction. Any element that may impact the schedule and design fee shall be included in the report. 1.6. Submit monthly invoices for duration of project. Consultant shall submit the proposed invoice format to City for review and approval prior to the first invoice. The City reserves the right to add or make changes to the invoice format if necessary. 1.7. Submit required insurance and FAR overhead information and ensure LAG agreement stays current. Collect and monitor all WSDOT approved overhead rates City of Edmonds Main St Overlay Project Scope of Work KPG Psomas, Inc. May 2023 Packet Pg. 6 EXHIBIT A 2.2.a for duration of agreement and ensure subconsultant invoices are billing correct overhead rates and profit percentage. 1.8. The Consultant team shall enter all payment information monthly into the WSDOT DMCS. The information entered by the Consultant shall include amounts received from the City and amounts paid to all subconsultants. Subconsultants shall confirm payment amount and date payment was received from Consultant each month in DMCS. Work Element 1 Deliverables: ➢ Monthly Progress Reports ➢ Monthly Invoices in accordance with WSDOT LAG Manual ➢ Project Kick-off meeting ➢ Meeting Minutes ➢ Monthly Critical Path Project Schedule (PDF) ➢ Provide all WSDOT approved overhead rates for Consultant team ➢ Monitor Consultant and subconsultant invoices to ensure correct WSDOT approved overhead rates are being used in accordance with WSDOT LAG Manual. ➢ Monthly DMCS compliance in accordance with WSDOT LAG Manual WORK ELEMENT 2 — SURVEY AND BASE MAPPING 2.1. The Consultant will provide mapping work to prepare 1 "=20' topographic base map and digital terrain model (DTM) in AutoCAD Civil 3D format of the project within the limits described below. The base mapping work will include: ➢ The mapping limits shall be: from 50' W of the intersection of Durbin Dr and Main St to 250' E of the intersection of 711 Ave N, and from Main St, 100' E and W of the intersection of 81" Ave S and Main St. Mapping shall extend 50 feet up each side City of Edmonds Main St Overlay Project Scope of Work KPG Psomas, Inc. May 2023 Packet Pg. 7 EXHIBIT A 2.2.a street to ensure drainage concerns and tie-ins are properly addressed. At these intersections, mapping will include surface level back of sidewalk to back of sidewalk to ensure all existing and proposed ADA modifications meet standards. Existing sidewalk mapping for the length of the corridor will be incorporated using GIS data and field verification. ➢ One -foot contours generated from the DTM. ➢ Profiles of the existing roadway surface along the edge of pavement and at the roadway crown line. Points will be surveyed at approximately 25-ft intervals. 2.2. Field Survey Note Reduction. Perform note reduction of the field survey data. 2.3. The Consultant will establish horizontal and vertical control points along the corridor and within the project limits described above. Approximately 10 control points will be established and will be made available for the construction contractor's use during construction. The Consultant will locate, field survey, and calculate positions for visible and accessible monuments and control points throughout the project limits, using the Washington State plane coordinate system as indicated in the assumptions above. Road rights of way within the project limits will be determined from available public records (i.e. records of survey, plats, state right-of-way plans, etc.) and found survey monuments. Parcel lines will be determined from GIS information. Right-of-way and parcel information will be added to the base map. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed may include the following: o Section Corners o Monuments shown or found as indicated on survey records. 2.4. The consultant will field locate geotechnical borings and incorporate them into the basemap in support of Work Element 4. 2.5. Survey utility location paint marks provided, using a utility locating company, at 25-ft intervals and visible and accessible surface features (valves, manholes, catch basins, junction boxes, hydrants, and vaults). While every reasonable effort will be made by Consultant to depict the location of underground utilities based on utility locates, Consultant is not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. Pipe inverts inside sewer manholes will not be measured. The Consultant will prepare an as -built utility AutoCAD layer in the base map from this information. Work Element 2 Deliverables: ➢ Electronic basemap in KPG AutoCAD Civil 3D 2018 format City of Edmonds 4 KPG Psomas, Inc. Main St Overlay Project May 2023 Scope of Work Packet Pg. 8 2.2.a EXHIBIT A WORK ELEMENT 3 — PRELIMINARY DESIGN 3.1. The Consultant will perform a background review of all existing information along the corridor including but not limited to, Phase 13 Waterline Replacement Project. Existing project information will be incorporated into Plans and work approach, as feasible. 3.2. The Consultant will prepare a curb ramp assessment worksheet evaluating each curb ramp for slope and dimensional compliance. This evaluation will be based on the City adopted 2011 PROWAG guidelines per the City's ADA Transition Plan. 3.3. The consultant shall use AutoTurn analysis and prepare exhibits when developing the layouts for pedestrian curb ramp bulb -outs. 3.4. The consultant shall complete the WSDOT design matrix in accordance with Chapter 42. The matrix should be updated during the design process until final plans and specifications are accepted by City. 3.5. Field verify limits and scope of construction activity with City Staff and establish the project footprint for Work Elements 5 and 6. 3.6. Prepare 30% Plans and Cost Estimate. Once project limits have been confirmed, a 30% plan set will be prepared with a corresponding engineer's cost estimate for construction. The 30% Plans will be formatted to provide location of existing utilities (including utility poles and support wire/anchors), signs, flower poles and any other existing facilities within the project limits and sufficient detail for convenient field layout of all proposed improvements and will set the horizontal project envelope baseline. City Standard Details and WSDOT Standard Plans will supplement the project specific details as required. Plans shall be 1 "=20' scale full size and shall include: ➢ Title and Index sheet with a vicinity map (1 sheet) ➢ Legends, Abbreviations, Survey Control and General Notes (1 sheet) ➢ Typical Sections and Details (2 sheets) ➢ Site Preparation and Temporary Erosion and Sediment Control (TESC) plans (3-4 sheets) ➢ Roadway, Channelization and Signing Plans (3-4 sheets) ➢ Intersection Plans and Details (4 sheets) ➢ Pedestrian detour plans (4 sheets) ➢ 18-20 Total Sheets Estimated (More sheets will be added as necessary to ensure plans comply with the WSDOT LAG Manual and the most current Local Agency PS&E checklist) 3.7. The Consultant will coordinate with Environmental and Utility Services for stormwater commitments and will prepare a Draft Technical Drainage Memo in accordance with the Stormwater Management Manual for Western Washington, current edition, as modified by the City of Edmonds Stormwater Addendum, current edition. City of Edmonds 5 KPG Psomas, Inc. Main St Overlay Project May 2023 Scope of Work Packet Pg. 9 EXHIBIT A 2.2.a Assumptions: ➢ Aerial, GIS, and Field visit measurements are adequate to layout the overlay limits and does not require survey basemapping and vertical datum values. ➢ Survey basemapping in Work Element 2 will be used for any ADA and intersection modifications. ➢ This project is assumed to be exempt from a formal WSDOT Channelization Plan set submittal. Work Element 3 Deliverables: ➢ Curb ramp assessment worksheet (PDF / BlueBeam) ➢ Identification of temporary construction easements or permanent right of way acquisition, if required. ➢ Submit WSDOT LAG Manual design matrix ➢ Submit auto turn analysis and exhibits for pedestrian curb ramp bulb -out designs. ➢ 30% Review Submittal: (1) — Half Size (11 "x17') Plans, electronic PDF/ BlueBeam, and (1) — Engineer's Construction Cost Estimate in accordance with City's estimating policy, electronic excel spreadsheet and PDF/ BlueBeam ➢ Draft Technical Drainage Memo (PDF / BlueBeam) WORK ELEMENT 4 — GEOTECHNICAL EXPLORATION 4.1. The Consultant will support HWA GeoSciences for geotechnical exploration activities and provide CAD maps and field visits. The following geotechnical items will be performed by HWA GeoSciences: ➢ Field exploration will consist of advancing borings to characterize soil and groundwater conditions to support design of pavement sections and rehabilitation. A series of four (4) boreholes will be completed at 4 locations along the alignment using 6-inch diameter core barrels. ➢ Shallow hand borings (2 feet) will be complete at each core location to assess subgrade condition. Prepare spreadsheet presenting results of field testing and provide and develop pavement section and rehabilitation recommendations. Work Element 4 Deliverables: ➢ Draft and Final Pavement Memorandum, including results of testing, pavement coring, reconstruction areas, and pavement design recommendations, (electronic, PDF) WORK ELEMENT 5 — ENVIRONMENTAL PERMITTING AND SUPPORT SERVICES 5.1. This WE includes time for regular communication and coordination with the City of Edmonds 6 KPG Psomas, Inc. Main St Overlay Project May 2023 Scope of Work Packet Pg. 10 EXHIBIT A 2.2.a Consultant WE 6 task lead manager and the project manager, project engineers, and technical staff, City staff, and for agency coordination. Environmental permitting support is expected to last approximately 6-8 months. 5.2. The Consultant will coordinate and meet with WSDOT to determine NEPA requirements for project. (1 meeting) 5.3. The involvement of federal funds from WSDOT/FHWA triggers the requirement for the project to comply with the National Environmental Policy Act (NEPA), with FHWA as the federal lead entity. Prior to commencement of work on the project, the scope and level of documentation for each discipline area will be confirmed by the CITY and WSDOT. The CONSULTANT will coordinate with the CITY and WSDOT Local Programs staff to determine the appropriate approach for environmental review and documentation. The project assumptions will be discussed with WSDOT to confirm the approach. For the purposes of this WE, it is assumed that a DCE (Documented Categorical Exclusion) is the appropriate level of NEPA documentation, as no significant impacts on the environment are anticipated. It is assumed that brief technical memoranda will be needed to document the existing conditions and lack of adverse effects to environmental justice and hazardous materials. The Consultant will prepare a Draft and Final WSDOT CE Form for the project to document compliance with NEPA. The CE Form will be completed per the guidance and requirements in the WSDOT Environmental Manual and the Local Programs CE Guidebook at the time a notice to proceed is received by ESA. ESA will complete the Draft CE Form using existing information from the technical reports completed for the project, the project design plans, and other available information. The Consultant will prepare an Environmental Justice (EJ) Technical Memorandum consistent with Chapter 458 of WSDOT's Environmental Manual/Section 4.13 of the CE Guidebook. ESA will collect demographic and community data as needed to characterize known EJ populations in the project vicinity. The EJ Technical Memorandum shall also summarize the communication plan and the completed and planned outreach efforts, as well as the right-of-way acquisition process. It is anticipated that the project will not adversely affect environmental justice populations. In addition, a 4(f) technical memorandum will be prepared, documenting the presence of 4(f) properties directly adjacent to the project alignment (e.g., the Frances Anderson Center and ball fields). It is assumed the project will have, at most, de minimus impacts on all 4(f) resources. KPG Psomas will coordinate with the City to define the project area of potential effects (APE) in order to initiate the Section 106 review with the Washington State Department of Transportation (WSDOT) along with necessary background archival research, as practical, at Department of Archaeology and Historic Preservation (DAHP), the University of Washington, King County Assessor Records, King County Archives, and online resources to identify recorded and potential archaeological and historic resources in and around the project area. KPG Psomas will also review available environmental and geological background information for the proposed APE. This information will be used to prepare a Cultural Resources Technical Memorandum (memo) consistent with City of Edmonds Main St Overlay Project Scope of Work KPG Psomas, Inc. May 2023 Packet Pg. 11 2.2.a EXHIBIT A Chapter 456 of the WSDOT Environmental Manual/Section 4.3 of the CE Guidebook for submittal by WSDOT to the DAHP and the tribes to initiate Section 106 consultation. Work Element 5 Deliverables: ➢ NEPA coordination meeting with the City and WSDOT HLP ➢ Meeting minutes from WSDOT coordination meetings ➢ Draft NEPA CE form for comments by the City ➢ Final NEPA CE for City signature and submittal to WSDOT ➢ Draft and Final EJ Technical Memorandum ➢ Draft and Final 4(f) Technical Memorandum ➢ Draft and Final Cultural Resources Technical Memorandum revised per one round of review and comment by WSDOT and the City Work Element 5 Assumptions: ➢ The Consultant will prepare only the environmental permits and approvals specifically referenced in WE 5. ➢ The Consultant will coordinate and meet with WSDOT to determine NEPA requirements for project. (1 meeting) ➢ WE 5 assumes the preparation of a SEPA Checklist will not be necessary as the City will either determine that the project is exempt from SEPA under WAC 197-11- 800 or local code, or adopt the NEPA Categorical Exclusion Form to satisfy SEPA. ➢ In consultation with City and WSDOT staff, technical memoranda will be "right - sized" to address the potential impacts of this project. We assume that a DCE is the appropriate environmental classification for this project. This scope of work will need to be amended if WSDOT and FHWA determine that additional technical reports will be required, or that the project requires an environmental assessment or Environmental Impact Statement to complete NEPA documentation. ➢ With the exception of a single site visit/hazardous materials windshield survey, no additional fieldwork or surveys will be required. ➢ No hazardous materials are located within, or directly adjacent, to the project area. ➢ No Endangered Species Act -listed species are located within the vicinity of the project area nor is habitat for such species present. A "No Effect" determination for all species and critical habitat is appropriate and documentation of this determination will be made in the NEPA CE form. A separate Biological Assessment will not be required. ➢ No wetlands or streams are located within the project area; therefore, a wetland discipline report and fish, wildlife, and vegetation technical memorandum are not required under NEPA and no Critical Areas report is required under City code. ➢ The Project will not increase traffic capacity and therefore is not subject to air quality conformity analysis requirements, nor will a noise assessment be required under NEPA. ➢ The SOW assumes that WSDOT will concur that no historic property inventory will be required. The project alignment is bordered by primarily residential buildings that are set -back from the right-of-way. Based on the proposed project elements, it is assumed that there will be no physical impacts to these building or sign and project elements will be similar to existing conditions. Therefore, no historic properties will be inventoried as part of this SOW. City of Edmonds 8 KPG Psomas, Inc. Main St Overlay Project May 2023 Scope of Work Packet Pg. 12 EXHIBIT A 2.2.a ➢ Scope assumes an archaeological survey will not be required; if a survey is required, a separate scope of work will be prepared. ➢ WE 5 does not include revisions to the cultural resources report based on review by Section 106 consulting parties; this work would require an amendment to the SOW. WORK ELEMENT 6 — STAKEHOLDER & AGENCY COORDINATION (NOT IDENTIFIED IN OTHER WORK ELEMENTS) 6.1. The Consultant will prepare and create graphics (estimate 3) and mailers for stakeholders along the corridor prior to Construction. It is assumed the City will be responsible for reproduction and mailing of fliers/mailers and post graphics and verbiage provided to City hosted website and social media. ➢ This project is assumed to be exempt from a formal WSDOT Channelization Plan set submittal. ➢ No Open House will be provided as part of this Contract. Public outreach via mailers and social media updates will be provided by the City. ➢ Community transit outreach will be coordinated by the City. ➢ Emergency Services coordination will be coordinated by the City. Work Element 6 Deliverables: ➢ Graphics and verbiage for outreach fliers/mailers, web, social media (high resolution JPG format and word document) WORK ELEMENT 7 — UTILITY COORDINATION 7.1. The Consultant will coordinate with the City of Edmonds and Franchise utilities for water meter, water valve, sewer manhole lids, and all other franchise utility lids and iron located within the roadway prism and/or ramp upgrades. Utility notifications will be distributed to the City's Utility Operations Division: ➢ Water ➢ Wastewater ➢ Stormwater The Consultant will coordinate and provide the City with 11 "xl 7" plans at each submittal, highlighted to show franchise utilities (including utility poles, support wires/anchors), to be distributed by the City PM at the monthly utility meeting and will incorporate adjustments and/or comments from franchise utilities into subsequent submittals. The Consultant will coordinate directly with PUD for electrical service, if needed. Franchise utilities in the corridor are: ➢ Snopud Power ➢ Puget Sound Energy Gas ➢ Comcast ➢ Ziply ➢ WSDOT overhead fiber City of Edmonds Main St Overlay Project Scope of Work 0 KPG Psomas, Inc. May 2023 Packet Pg. 13 EXHIBIT A 2.2.a 7.2. The Consultant shall prepare a pothole plan and conflict matrix post 60% review submittal to be distributed to the Franchise Utilities for pothole requests and additional information. The City will distribute hard copies and the request for pothole to the franchise utilities during the monthly utility meeting. 7.3. The Consultant will coordinate with the Utilities Operations Division to confirm stormwater approach and prepare Final Technical Drainage Memo in accordance with the City's Stormwater Addendum. Assumptions: ➢ APS will direct bill franchise utilities for potholes per existing Franchise Utility Agreements. City water and wastewater potholes will be paid for the City, to be included with KPG Psomas monthly invoice. Work Element 7 Deliverables: ➢ (5) -Half Size (11 "x17') Plans at 30% / 60% / 90% Submittal for each Franchise Utility (hard copy) ➢ (5) — Half -Size (11 "x17') Pothole Plans at 60% (one for each utility) ➢ Final Technical Drainage Memorandum (electronic PDF / BlueBeam) WORK ELEMENT 8 — FINAL DESIGN 8.1. The Consultant will prepare 60% Plans, Specifications and Estimate. The 60% Plans will incorporate comments from previous submittals, geotechnical findings, and environmental process, as applicable. At the 60% submittal, the Consultant will provide a consolidated Response to 30% City Comments worksheet. Plans will be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City Standard Details and WSDOT Standard Plans will be supplemented with specific details as required. Plan information will include: ➢ Title and Index Sheet with a vicinity Map (1 Sheet) ➢ Legends, Abbreviations, Survey Control and General Notes (1 Sheet) ➢ Typical Sections and Details (2 sheets) ➢ Site Preparation and Temporary Erosion and Sediment Control (TESC) plans (3-4 sheets) ➢ Roadway, Channelization, and Signing Plans (3-4 sheets) ➢ Intersection Plans and Details (4 sheets) ➢ Construction Phasing Plans (6-10 sheets) ➢ Traffic control and pedestrian detour plans (6-8 sheets) ➢ 26-34 Total Sheets Estimated (More sheets will be added as necessary to ensure plans comply with the WSDOT LAG Manual and the most current Local Agency PS&E checklist) City of Edmonds Main St Overlay Project Scope of Work 10 KPG Psomas, Inc. May 2023 Packet Pg. 14 EXHIBIT A 2.2.a 8.2. The Consultant will prepare 90% Plans, specifications, and Engineer's Construction Cost Estimate (in accordance with the City's estimating policy) for review by the City. Previous 60% comments from City, WSDOT, utility providers and other stakeholders will be addressed and incorporated into the 90% submittal. The plans and specifications will comply with WSDOT LAG manual requirements. 8.3. The Consultant will prepare construction phasing and traffic control and pedestrian detour plans at 60% Review submittal. Updated construction phasing plans with City comments will be incorporated into the 90% Submittal package and subsequent submittals to be utilized as a basis of bid. 8.4. The Consultant will prepare 100% Check Set Plans, Specifications and Engineer's Construction Cost Estimate. The 90% comments from the City, WSDOT, and other stakeholders will be addressed and incorporated into the 100% Check Set. The 100% Check Set will serve as the draft bid document set. 8.5. The Consultant will prepare draft and final Maximum Extent Feasibility (MEF) documentation for ADA facilities that do not meet ADA guidelines. Draft MEFs to be included at the 60% submittal review. Final MEFs will be included in the appendices of the Contract Document Specifications. 8.6. The Consultant shall have a senior engineer complete a field review and Quality Assurance/Quality Control on all reports, plans, specifications, and estimates. The Consultant shall submit the qualifications of the proposed Senior Engineer to the City for review and acceptance. The Senior Engineer shall provide a signed statement to the City that they have completed a review at each submittal milestone. 8.7. The Consultant shall provide bid quantity tabulations for each bid item per layout sheet for the 90% design submittal through the Final Bid Document submittal. Assumptions: ➢ The City may require multiple bid schedules (stormwater, warranty or other utility work) based on available funding. ➢ The existing roadway profile and cross section will not be modified; no profile elevation sheets will be provided. ➢ There will be no signal modifications. ➢ For cost efficiency, ADA ramp layouts with detailed notations and plan elevation information will be provided at the 90% and subsequent submittals. ADA ramp layouts included in 60% submittal will show proposed improvement limits and appropriate grading information needed for plan and field review. ➢ Proposed design in between intersections will be limited to the roadway prism, back of curb to back of curb, and ADA curb ramp upgrades (no additional sidewalk or driveway upgrades will be included with this project). ➢ This project will not impact channelization within the WSDOT ROW and will be City of Edmonds Main St Overlay Project Scope of Work 11 KPG Psomas, Inc. May 2023 Packet Pg. 15 EXHIBIT A 2.2.a exempt from a WSDOT channelization plan. City will confirm with Local Programs prior to on -set of project NTP. Work Element 8 Deliverables: ➢ 60% Submittal: Half-size (11 "x17") Plans, Specifications, and Engineer's Construction Cost estimate (in accordance with the City's estimating policy), Electronic (PDF/BlueBeam). Comment Response Spreadsheet, Electronic (XLS) ➢ 90% Submittal: Half-size (11 "x17") Plans, Specifications, and Engineer's Construction Cost estimate (in accordance with the City's estimating policy), Electronic (PDF/BlueBeam). Comment Response Spreadsheet, Electronic (XLS) ➢ 100% Check Set Submittal: Half-size (11 "x17") Plans, Specifications, and Engineer's Construction Cost estimate (in accordance with the City's estimating policy), Electronic (PDF/BlueBeam). Comment Response Spreadsheet, Electronic (XLS) ➢ Contract Bid Documents: Half-size (11 "x17') Plans, Specifications, and Engineer's Construction Cost estimate, Electronic (PDF / BlueBeam), uploaded to BXWA. Comment Response Spreadsheet, Electronic (XLS) ➢ Traffic Control and Pedestrian Detour Plans will comply with WSDOT LAG manual requirements. ➢ Submit WSDOT most current WSDOT Local Programs PS&E checklist at all submittal milestones. ➢ Submit list of all proposed non-standard Division 1 special provisions for review by City and WSDOT HL&P. ➢ Senior Engineer QA/QC statement of review and approval for each design submittal. ➢ Bid quantity tabulations for each bid items per layout sheet for the 90% design submittal through the Final Bid Document submittal. ➢ MEF documentation per City forms, Draft and Final (included in Contract) WORK ELEMENT 9 — BID PHASE SERVICES AND SUPPORT 9.1. Consultant will assist the City Project Manager in advertisement of the contract documents. 9.2. Consultant will prepare addenda and respond to bidders questions relayed through the City. It is assumed that the Consultant will prepare up to two (2) addenda. The Consultant will not charge for work to prepare addenda if they are needed to correct or verify errors or omissions in the final plans and specifications. 9.3. The Consultant will prepare Conformed Documents (to include all Project Addenda) for the City to be provided to the Contractor. City of Edmonds Main St Overlay Project Scope of Work 12 KPG Psomas, Inc. May 2023 Packet Pg. 16 EXHIBIT A 2.2.a Work Element 9 Deliverables: ➢ Prepare responses for up to ten (10) bidder questions (incl. with Addenda) ➢ Prepare up to two (2) Addendum Packages. The Consultant will not charge for work to prepare addenda if they are needed to correct or verify errors or omissions in the final plans and specifications. ➢ Prepare Bid evaluation. The Consultant shall provide a comprehensive cost evaluation if the low bidder is 10% or more over the Engineer's estimate. ➢ Conformed Documents: (5) hard copies of half-size (11x17), Specifications, and (1) ➢ full-size (22x34) Bid Plans. Management Reserve The City may require additional services of the Consultant in order to advance the project corridor through final design, right of way, and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: ➢ Additional survey for utilities (manhole and catch basin inverts) ➢ Additional design for sidewalk, stormwater, water main and service repair, traffic signal and illumination evaluation and design, and additional documentation for WSDOT Intersection Control Evaluation. ➢ Construction management and inspection services ➢ Record Drawings at construction closeout ➢ Right Of Way and/or Temporary Construction Easements At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Edmonds Main St Overlay Project Scope of Work 13 KPG Psomas, Inc. May 2023 Packet Pg. 17 2.3 City Council Agenda Item Meeting Date: 05/9/2023 2024-2029 Six -Year Transportation Improvement Program Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History none Staff Recommendation Forward item to Public Hearing on May 16, 2023. Narrative The Six -Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2024-2026), but not the last 3 years (2027-2029). RCW 35.77.010 requires each city to update and adopt their TIP prior to July 1st. A copy of the adopted TIP will be submitted to Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after City Council approval. Some of the projects in the TIP are shown as funded through secured or unsecured Federal/State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2027. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal/State funding. A Public Hearing and staff presentation are scheduled for the May 16th City Council meeting. Attachments: Attachment 1 - 2024-2029 TIP Attachment 2 - Resolution Packet Pg. 18 City of Edmonds Six Year Transportation Improvement 2.3.a Project Name Purpose Grant Opportunity Project (2024-2029) Source(s) 2024 2025 2026 2027 2028 2029 Phase(s) Total Cost New Projects (not in 2023-2028 TIP) Secured grant funding (shown in last year's TIP) Recently secured Grant Preservation/Maintenance Projects. 1. Annual Street Preservation Program Grind pavement, overlay, chip seal, and slurry seal Possible Grant & Local Funds Engineering & Construction $750,000 (Federal, unsecured) (Fund 125, Fund 126) (Local, unidentified) $2,020,000 $2,600,000 $1,500,000 $100,000 $1,500,000 $1,300,000 $650,000 $1,500,000 $1,300,000 $1,500,000 $1,300,000 $10,620,000 $3,900,000 2. Main St. Overlay from 6th Ave. to 8th Ave. Grind pavement, 2" overlay, and curb ramp upgrades Secured Grant & Local Funds Construction $624,800 (Federal, secured) (State) (Local, General Fund) $624,800 $155,200 $0 $155,200 3. Olympic View Dr. Overlay from 196th St. SW to Talbot Rd Grind pavement, overlay curb ramps uprades, and vaned grates catch basin grate upgrades Secured Grant & Local Funds Engineering & Construction $700,000 (Federal, secured) (State) (Local, General Fund) $200,000 $700,000 $600,000 $0 $800,000 4. Citywide Signal Improvements Upgrade traffic signal cabinets and improve technology Local Funds Engineering & Construction $0 (Federal) (State) (Local, unidentified) $30,000 $30,000 $30,000 $70,000 $70,000 $70,000 $0 $300,000 5. Puget Dr. @ OVD Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $293,000 (Federal, unsecured) (State) (Local) $45,000 $45,000 $248,000 $248,000 $0 $293,000 6. 100th Ave. W @ 238th St. SW Signal Upgrades Rebuild traffic signal system with new signal mast arms and new vehicle detection Possible Grant Engineering & Construction $0 (Federal) (State, unsecured) (Local) $165,000 $773,000 $938,000 $0 7. Main St. @ 3rd Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $355,000 (Federal, unsecured) (State) (Local) $55,000 $55,000 $300,000 $83,000 $0 $138,000 TOTAL $2,830,000 $2,830,000 $2,830,000 $3,225,000 $4,899,000 $3,253,000 Safety I Capacity Proiects: 8. SR-99 Revitalization & Gateway Project Stage 2 (out of total of 9 Stages along Hwy 99) Install raised median along the entire corridor in order to improve corridor safety (restrict left turns to / from two-way left turn onto private driveways), a HAWK signal, and Gateway Features Secured Grant Construction $0 (Federal) (State, secured) (Local) $50,000 $50,000 $0 9. SR-99 Revitalization Project (from 244th St. SW to 238th St. SW) Stage 3 (out of total of 9 Stages along Hwy 99) Installation of planter strip, lighting upgrades, utility upgrades, and capacity improvements at Hwy 99 @ 238th St SW (additional northbound left turn lane). Secured Grant, Possible Grant, & Local Funds Design, ROW, and Construction $0 (Federal) (Federal, unsecured) (State, secured) (State, unsecured) (Local) $2,600,000 $1,400,000 $100,000 $13,000,000 $3,130,000 $10,621,000 $3,130,000 $27,721,000 $0 $0 10. SR-99 Revitalization Project from 224th St. SW to 220th St. SW Stage 4 (out of total of 9 Stages of Hwy 99) Installation of planter strip, lighting upgrades, utility upgrades, and capacity improvements at Hwy 99 @ 220th St SW (additional nothbound / southbound / westbound left turn lane) Secured Grant, Possible Grant, & Local Funds Design, ROW, and Construction $3,777,400 (Federal, secured) Federal, unsecured (State, secured) (Local, Fund421) (Local Fund 423) (Local, unidentified) (Local , Fund 125 / Fund 126) (Local, Traffic Impact Fees) $1,284,000 $1,087,000 $40,000 $20,000 $269,000 $1,523,400 $143,600 $40,000 $20,000 $704,000 $1,917,000 $970,000 $753,000 $539,000 $13,500,000 $13,000,000 $13,500,000 $1,230,600 $80,000 $40,000 $13,000,000 $1,457,000 $2,725,000 11. SR-99 Revitalization Project from 216h St. SW to 212th St. SW Stage 5 (out of total of 9 Stages along Hwy 99) Installation of planter strip, lighting upgradesm utility upgrades, and capacity imprpvements at Hwy 99 @ 212th St SW (add left turn lane for northbound and southbound movements / bike lane for eastbound & westbound movements). Possible Grant & Local Funds Design, ROW, and Construction $3,950,000 (Federa, unsecured) (State) (Local) $1,500,000 $1,500,000 $1,000,000 $1,000,000 $1,450,000 $1,450,000 $0 $3,950,000 12. 76th Ave. W @ 220th St. SW Intersection Improvements Re -design intersection to reduce intersection delay and improve level of service (LOS). Various utility improvements are also included in the project. Secured Grant, Possible Grant, & Local Funds Design, ROW, & Construction $5,338,500 (Federal, unsecured) (Federal,secured) (Local, Fund 421) (Local, Fund 422) (Local, Fund 126) (Local, traffic impact fees) $346,000 $30,000 $424,000 $274,750 $7,000 $181,000 $5,338,500 $500,000 $482,500 $350,000 $620,750 $537,000 $0 $482,500 $955,000 13. 228th St. SW Corridor improvements from Hwy. 99 to 95th Pl. W Widen roadway to add two-way left turn lane along stretch or left turn lanes at specific intersections. Install sidewalk and bike lanes. Possible grant Engineering, ROW, & Construction $0 (Federal) (State, unsecured) (Local) $2,947,000 $6,550,800 $6,550,800 $16,048,600 $0 14. SR 524 (196th St. SW) @ 88th Ave W. Intersection Improvements Design intersection improvements and addition of guardrail on the west side of intersection due to 12' vertical drop (grade. adjustment to improve sight distance to be considered). Possible Grant & Local Funds Engineering $0 (Federal) (State, unsecured) (Local, traffic impact fees) $165,000 $98,000 $165,000 $98,000 ROW acquisition ROW $0 (Federal) (State, unsecured) (Local) $119,000 $119,000 $119,000 $119,000 Complete intersection improvements Construction $788,000 (Federal, unsecured) (State) (Local) $788,000 $0 $0 15. Main St. @ 9th Ave. Installation of traffic signal or mini -roundabout. Possible grant & Local Funds Engineering & Construction $644,000 (Federal, unsecured) (State) (Local, Traffic Impact Fees) $98,000 $98,000 $546,000 $546,000 $0 $644,000 16. SR-104 ITS Adaptive System Install ITS Adaptive System along SR-104 from 236th St. SW to 226th St. SW Secured Grants, Possible Grants, & Local Funds Engineering, ROW, & Construction $118,000 (Federal, secured) (Federal, unsecured) (State) (Local) $118,000 $19,000 $1,751,000 $273,000 $1,751,000 $0 $310,000 r Q Page 1 Packet Pg. 19 City of Edmonds Six Year Transportation Improvement Prociram (2024-2029) 2.3.a Project Name Purpose Grant Opportunity Project Phase(s) (2024-2029) Total Cost Source(s) 2024 2025 2026 2027 2028 2029 17. SR-104 @ 226th St. SW/ 15th St. SW Intersection Improvements Extend SR-104 Westbound left turn lane and complete bicycle improvements with traffic signal improvements. Possible Grants & Local Funds Engineering, & Construction $237,600 (Federal, unsecured) (State) (Local) $21,600 $21,600 $216,000 $0 $21,600 18 Westgate / SR-104 @ 100th Ave. W Intersection Access Management Provide safety improvements within proximity to the intersection by providing better access management on all approaches Possible Grants & Local Funds Engineering, & Construction $628,000 (Federal, unsecured) (State) (Local) $628,000 $144,000 $0 $144,000 19 SR-104 @ 95th Pl. W Intersection Improvements Provide C-Curb with left turn channelization for access management. Possible Grants & Local Funds Engineering, & Construction $228,000 (Federal, unsecured) (State) (Local) $36,000 $6,000 $192,000 $36,000 $0 $42,000 20. SR-104 @ 238th St. SW Intersection Improvements Install traffic signal and other intersection improvements. Possible Grants & Local Funds Engineering, ROW, & Construction $1,267,000 (Federal, unsecured) (State) (Local) $191,000 $30,000 $1,076,000 $170,000 $0 $200,000 TOTAL $6,287,000 $6,210,750 $2,362,000 $29,136,000 $25,149,000 $36,954,800 Pedestrian Projects: 21. Walnut St. Walkway from 6th Ave. S to 7th Ave. S Install sidewalk on south side of Walnut St. from 6th Ave. S to 7th Ave. S Possible Grant Engineering, & Construction $0 (Federal) (State, unsecured) (Local) $290,000 $290,000 $0 22. Maplewood Walkway from Main St. to 200th St. SW Install sidewalk on Maplewood St. from Main St. to 200th St. SW, creating connection to Maplewood Elementary and Yost Park. Possible Grant Engineering & Construction $2,951,000 (Federal, unsecured) (State) (Local) $220,000 $220,000 $2,511,000 $0 $0 23. Elm Way Walkway from 8th Ave. S to 9th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating connections to Westgate and Sherwood Elementary Schools. Local funds Only Construction $0 (Federal) (State) (Local, Fund 112) (Local, Fund 422) $12,200 $7,800 $0 $12,200 $7,800 24. 80th Ave. W Walkway from 212th St. SW to 206th St. SW Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW, creating connections to Chase Lake and College Place Elementary Schools. Possible Grant Engineering & Construction $1,582,000 (Federal, unsecured) (State) (Local) $110,000 $120,000 $1,352,000 $0 $0 25. 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Install sidewalk on 80th Ave. W from 188th St. SW to Olympic View Dr. creating connections to Seaview Elementary School. Possible Grant & Local Funds Engineering & Construction $1,645,000 (Federal, unsecured) (State) (Local, Fund 422) $345,000 $137,000 $1,300,000 $551,000 $0 $688,000 26. 95th Pl. SW Walkway from 224th St. SW to 220th St. SW Install sidewalk on 95th PI. W from 224th St. SW to 220th St. SW to improve pedestrian safety. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) (Local) $109,000 $22,000 $365,000 $366,000 $474,000 $388,000 27. 232nd St. SW Walkway from 100th Ave. W to SR-104 Install sidewalk on one side of 232nd St. SW Possible Grant & Local Funds Engineering & Construction $928,000 (Federal, unsecured) (State) (Local) $142,000 $142,000 $786,000 $786,000 $0 $928,000 28. 236th St. SW Walkway from SR-104 to 97th Pl. W Provide sidewalk on one side of 236th St. SW Possible Grant & Local Funds Engineering & Construction $994,000 (Federal, unsecured) (State) (Local) $148,000 $148,000 $846,000 $846,000 $0 $994,000 29 84th Ave. W Walkway from 238th St. SW to 234th St. SW Secured Grant, Possible Grant, and Local Funds Construction $0 (Federal) (State, unsecured) (Local , Fund 125 / Fund 126) $750,000 $250,000 $750,000 $250,000 30. 2nd Ave. S Walkway from James St. to Main St. Provide sidewalk along short missing link. Local Funds Only Engineering & Construction $0 (Federal) (State) (Local) $44,000 $0 $44,000 31. 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Install sidewalk along missing link Possible Grant & Local Funds Engineering & Construction $869,000 (Federal, unsecured) (State) (Local) $132,000 $132,000 $737,000 $737,000 $0 $869,000 32. 216th St. SW Walkway from Hwy. 99 to 72nd Ave. W Install 300' sidewalk on the north side of 216th St. SW from Hwy. 99 to 72nd Ave. W Possible Grant & Local Funds Engineering & Construction $165,000 (Federal, unsecured) (State) (Local) $165,000 $55,000 $0 $55,000 33. Green Streets - 236th St. SW Walkway from 84th Ave. W to Hwy 99 Installation of sidewalk on north side of the 236th St. SW from 84th Ave. W to Hwy 99 Secured Grant & Local Funds Engineering & Construction $0 (Federal , secured) (State, unsecured) (Local) $298,000 $1,087,000 $2,413,000 $0 $0 34. 4th Ave. Corridor Enhancements Walkway Create corridor improvements to encourage pedestrian activity along 4th Ave. N from Main St. to 3rd Ave. N (from Downtown retail to Edmonds Center for the Arts) Possible Grant & Local Funds Engineering & Construction $8,000,000 (Federal, unsecured) (State) (Local) $1,000,000 $1,000,000 $6,000,000 $0 $0 35. ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where facilities don't exist nor meet current standards / PW concrete crews upgrade curb ramp upgrades on annual program / also included as part of Capital Projects Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) (Local, General Fund) $515,000 $515,000 $515,000 $1,545,000 $0 36. SR-104 @ 76th Ave. W Non -motorized Transportation Improvements Install ADA curb ramps, extend bike lanes,and complete signal modifications in order to improve non -motorized transportation safety or alternative feasibility study (west SR-104 @ 76th Ave. signal /owned by Shoreline. Possible Grant & Local Funds Engineering, ROW, and Construction $0 (Federal) (State, unsecured) (Local) $261,000 $1,310,000 $1,571,000 $0 37 Pedestrian Safety Program Complete pedestrian safety improvements at pedestrian crossings such as RRFB's, Flashing LED's at stop signs, and signage. Local funds Engineering & Construction $0 (Federal) (State) (Local, unidentified) $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $0 $120,000 38. Downtown Lighting Improvements Install additional street lights on both sides of Dayton St. (cobra heads combined with pedestrian lights) and other locations within proximity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) (Local) $328,000 $1,310,000 $1,500,000 $0 39. Citywide Lighting Improvements Following completion of Citywide Lighting Study identifying priority locations with gaps, install street light poles at top ranked locations throughout the City. Local Funds Engineering & Construction $0 (Federal) (State) (Local) $25,000 $25,000 $25,000 $0 $75,000 E ca L O a C d E d O L CL E C O O O Q to C i H L O G1 K O) N O N N O N C O N d a_ H 01 N O N le N O N C d E t v O -W W a r.+ C d E s V M r Q Page 2 Packet Pg. 20 City of Edmonds Six Year Transnortation Imnrovement Proaram (2024-20291 2.3.a Project Name Purpose Grant Opportunity Project Phase(s) (2024-2029) Total Cost Source(s) 2024 2025 2026 2027 2028 2029 40. SR-104 /Pine St Walkway: SR-104 from mid -block crossing - 400'north of Pine St. to Pine St. and Pine St from SR-104 to 9th Ave. S Complete sidewalk missing links to improve pedestrian safety and connectivity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) (Local) $273,000 $273,000 $2,730,000 $3,276,000 $0 41. Citywide Bicycle Improvements Install bike lanes along 100th Ave.W / 9th Ave. W from 244th St. SW to Walnut St., Bowdoin Way from 9th Ave. W to 84th Ave. W, and 228th St. SW from 78th Ave. W to 80th Ave. W. Secured Grant and Local Funds Construction $0 (Federal) (Sound Transit, secured) (Local) $50,000 $50,000 $0 42. SR-104 @ 100th Ave. W Bicycle Improvements Extension of bike lanes for the southbound movement on north and south side of intersection along 100th Ave. W (bike lanes to be extended from what proposed as part of Citywide Bicycle Improvements project Possible Grant Engineering, ROW, and Construction $1,597,000 (Federal, unsecured) (State) (Local) $206,000 $258,000 $1,133,000 $0 $0 TOTAL $1,388,000 $3,520,000 $20,000 $4,215,000 $9,615,000 $16,199,000 Traffic Calming / Non -motorized Transportation Safety Projects: 43. Traffic Calming Program / Non -Motorized Transportation Safety Traffic circles, speed cushions, radar feedback signs, bulb -outs, etc. Local Funds only Engineering & Construction $0 (Federal) (State) (Local, Fund 125 & Fund 126) $18,000 $18,000 $18,000 $18,000 $18,000 $18,000 $0 $108,000 TOTAL $18,000 $18,000 $18,000 $18,000 $18,000 $18,000 FerrV / Waterfront Projects 44 Ferry Storage Improvements from Dayton St. to Pine St. Provide additional ferry storage area closer to the Ferry Terminal (through striping revisions I C-Curb addition) Possible Grant Engineering & Construction $380,000 (Federal, unsecured) (State) (Local) $380,000 $0 $0 45. Waterfront Emergency Response Study Complete study to determine best solutions to address Waterfront Emergency Response Possible Grant Study $0 (Federal) (State) (Local, Unidentified) $50,000 $0 $50,000 TOTAL $50,000 $0 $0 $380,000 $0 1 $0 Traffic Planning Projects: 46.0itywide ADA Transition Plan Complete a compliance evaluation of all existing ADA curb ramps, as well as long range plan on how to address all those defficiencies. Local Funds Only Engineering & Planning $0 (Federal) (State) (Local, General Funds) $150,000 $0 $150,000 47. Pavement Rating Study Analyse the pavement condition of all arterial, collector, and local streets to determine the stretches to be repaved as part of future annual overlays. Local Funds Only Planning $0 (Federal) (State) (Local I General Funds) $45,000 $45,000 $45,000 $0 $45,000 48. Transportation Plan Update Update Transportation Plan (current Plan was completed in 2015) Local Funds Only Engineering & Planning $0 (Federal) (State) (Local) $150,000 $0 $150 0000 TOTAL $345,000 $0 $45,000 $0 $45,000 $0 Total $161,896,550 $10,918,000 $12,578,750 $5,275,000 $36,974,000 Total Federal $2,670,800 $2,885,150 $1,670,000 $12,261,500 Total Federal (Secured) $2,670,800 $2,885,150 $970,000 $0 Total Federal (Unsecured) $0 $0 $700,000 $12,261,500 Total State $4,487,000 $6,150,000 $100,000 $17,287,000 Total State (Secured) $3,737,000 $3,737,000 $100,000 $13,000,000 Total State (Unsecured) $750,000 $2,413,000 $0 $4,287,000 Sound Transit (secured / unsecured) $50,000 $0 $0 $601,000 Total Local Fund $3,542,800 $5,537,000 $2,905,000 $6,865,500 Total Local (Fund 112) $169,000 $0 $0 $2,292,000 Total Local (Fund 1251 Fund 126) $2,288,000 $3,322,000 $2,271,000 $2,000,500 Toal Local (Fund 421) $70,000 $47,000 $0 $500,000 Total Local (Fund 422) $7,800 $0 $0 $137,000 Total Local (Fund 423) $20,000 $20,000 $0 $0 Total Local (Traffic Impact Fees) $693,000 $2,098,000 $539,000 $546,000 Total Local (General Fund) $195,000 $0 $45,000 $0 Total Local (unidentified) $100,000 $50,000 $50,000 $1,390,000 $39,726,000 $56,424,800 C O .N $10,936,600 $28,773,000 $0 $0 $10,936,600 $28,773,000 a $19,480,800 $7,065,800 ~ $10,621,000 $0 N $8,859,800 $7,065,800 N 4 $1,583,000 $2,730,000 C N $7,210,600 $18,989,000 $3,160,600 $3,081,000 $1,518,000 $1,518,000 = y $0 $0 E $551,000 $0 v $0 $0 $546,000 $0 Q $45,000 $0 $1,390,000 $14,390,000 N E s v tv r Q Page 3 Packet Pg. 21 2.3.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE 2024-2029 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant to the requirements of RCW 35.77.010 and 36.81.121 to be effective on May 171h, 2023 and to continue in full force and effect until amended. A copy of such Transportation Improvement Program for the years 2024 to 2029 is attached hereto as Exhibit A and incorporated by this reference as fully as if herein set forth. Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of Transportation. -1- Packet Pg. 22 2.3.b RESOLVED this day of , 2023. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. APPROVED: MAYOR, MIKE NELSON -2- Packet Pg. 23 2.4 City Council Agenda Item Meeting Date: 05/9/2023 Presentation of supplemental services agreement for The Blueline Group (Blueline) to be the consultant to provide Capital Projects Construction Management, Engineering & Inspection Services for 2023. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On April 19, 2022 The Blueline Group was approved by City Council to be the consultant to provide Capital Projects Construction Management, Engineering & Inspection Services for 2022 and 2023. Staff Recommendation Forward item to consent agenda for approval at the May 16th City Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in December, 2021 to hire a consultant to support City staff with construction management, engineering and inspection services for various City funded capital projects that are scheduled to begin construction in 2022 and 2023. The City received statements of qualifications from seven (7) engineering firms and the selection committee chose The Blueline Group to provide services during construction based on their qualifications, experience and approach. This agreement will allow Blueline to provide part-time inspection services for the 2023 Utility Replacement Project. This contract will be funded by the respective utility funds. The project will be managed by a City Capital Projects Manager. The consultant will assist the City's project manager by providing daily field inspections, review of materials delivered to the site for installation by the contractor, coordination of compaction and materials testing, verification of installation of materials and quantity tracking, and monitoring of the contractor's traffic control operations. Attachments: Attachment 1 - Supplemental Agreement Packet Pg. 24 2.4.a CITY OF EDMONDS MIKE NELSON 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT Capital Project Construction Management, Engineering, and Inspection Services WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and The Blueline Group, hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Capital Project Construction Management, Engineering, and Inspection Services, dated Mav 11, 2022; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to providing Capital Project Construction Management, Engineering, and Inspection Services, NOW THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of May 11, 2022 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $266,600 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $51,136 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to anew total not -to -exceed amount of $317, 736($266 600 plus $51,136). 1.3 Exhibit A to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit A to this addendum, incorporated by this reference as fully as if herein set forth. Packet Pg. 25 2.4.a 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement No. 1 but only as set forth herein. DONE this day of CITY OF EDMONDS By: Michael Nelson, Mayor ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 20 CONSULTANT NAME By: Title: Packet Pg. 26 2.4.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: c m E as as L a E CL Cn Packet Pg. 27 EXHIBIT A — SCOPE & FEE ESTIMATE 2.4.a Project Name: Edmonds Construction Services Job #: 21-407 May 4, 2023 Project Description The Blueline Group, LLC ("Blueline") will provide additional requested construction administration and inspection services for the 2023 construction season as a supplement to the previous year's contract. The following projects ("Projects") are anticipated to be included as part of this scope: • 2023 Annual Utility Replacement Project Task Summary Task 001 Management Reserve Task 002 2023 Annual Utility Replacement Project Project Schedule Our Team shall begin work immediately upon receipt of Notice to Proceed. Scope of Work Blueline's scope of work for the projects is outlined on the following pages. Each task shall be comprised of sub tasks A, B and/or C as outlined in the following pages. Any additional projects added to this scope of work will be assigned a new sequential number and have any combination of sub tasks A, B and/or C included. For 2023, only Construction Inspection services are currently anticipated. Q 1 Packet Pg. 28 EXHIBIT A — SCOPE & FEE ESTIMATE 2.4.a Tasks Task 001 Management Reserve This task provides for unanticipated construction services deemed to be necessary during the course of the projects. The Management Reserve task shall only be used after obtaining written authorization from the City. Task 002 2023 Annual Utility Replacement Project Blueline will provide part-time construction inspection services under subtask C for the 2023 Annual Utility Replacement Project. This includes water, sewer and storm replacement or repair inspections at various locations throughout the City as described below: • Main St. from 6th Ave S to 9th Ave S (Water & Storm) • Main St. and 8th Ave S (Sewer) • Maple St from 9th Ave S to 10th Ave S • SR104/Edmonds Way • Various CIPP locations Subtask A Project Management (Not included in Task 002) This task is for general coordination and meetings on the projects, including: • Management of all tasks and staff for construction inspection services. • Communication with the City of Edmonds regarding the construction. • Budget tracking and providing weekly updates to the City. • Preparation of consultant monthly invoices for work performed during the previous month, including any pertinent backup materials. Deliverables: Weekly budgeting spreadsheet. a 2 Packet Pg. 29 2.4.a EXHIBIT A — SCOPE & FEE ESTIMATE Subtask B Construction Administration (Not included in Task 002) Blueline will provide construction administration services for the projects during the construction period. Services under this task are anticipated to include any of the following items as budget allows as requested by each City Project Manager: • Review plans and specifications and visit the site prior to the preconstruction meeting. • Attend preconstruction meeting and send out minutes. • Review and approve Contractor progress schedules. • Prepare and review contract pay estimates. • Prepare force account and change orders, as needed. • Prepare and submit weekly reports (Weekly Statement of Working Days and Project Progress Chart). • Log affidavits, intents, and certified payroll. • Provide project filing. • Provide force account and RFI log. • Coordinate changes to drawings or specifications as necessary to respond to filed conditions (as needed — coordinating with City Project Manager). • Monitor construction to determine contractor compliance and prepare associated documentation. • General consultation and coordination on an as needed basis to address construction questions. • Assist with preparing punch lists and final inspection. • Prepare recommendation of project acceptance. • Attend and conduct construction meetings as required. Provide meeting minutes to attendees. • Additional construction inspection services and project management, as needed. Deliverables: Monthly Pay Estimates, Change Orders, Force Account, meeting minutes and all other construction documentation. Assumptions: The City or Design Engineering Firm will prepare as built drawings based on the as built redlines. The City will review material submittals and maintain a submittal log. a 3 Packet Pg. 30 EXHIBIT A — SCOPE & FEE ESTIMATE 2.4.a Subtask C Construction Inspection (Included in task 002) Blueline will provide construction inspection services for the projects during the construction period Services under this task are anticipated to include: • Review plans/specifications and visit the site. • Review materials delivered to the site to review compliance with City approved submittals. • Provide inspection of all aspects of the construction activity to review Contractor compliance with the contract plans and specifications. • Coordinate compaction and materials testing with the testing agency selected by the City under a separate contract. • Coordinate all testing with the City and Contractor for the projects. • Coordinate final connections with the City and Contractor for water main projects. • Record and report the progress of the construction operations to the City throughout the duration of the contract. • Furnish the City with verification of all quantities of materials. • Provide final project inspection including punch lists. • Provide as -built redlines to supplement the Contractor's redlines. • Monitor the Contractor's traffic control operations to review compliance with City approved traffic control plan. • Be responsive to requests from citizens and businesses. Deliverables: Inspector's Daily Report, records of Force Account work, weekly tabulation of quantities placed (including truck tickets), construction progress photos. Assumptions: The City or Design Engineering Firm will prepare as built drawings based on the as built redlines. The Contractor will provide construction staking for the projects. The City will provide purity testing (with coordination provided by Inspector). The City will review materials submittal and maintain a submittal log. Projects include 2023 Annual Utility Replacement Project (S weeks). Q 4 Packet Pg. 31 2.4.a EXHIBIT A — SCOPE & FEE ESTIMATE General Assumptions and Notes • Scope and fees outlined above are based on the Project Understanding included with this proposal as well as the following information (any changes to these documents may result in changes to the fees): o Correspondence prior to the effective date of this Agreement. • The following items are not anticipated to be necessary and are not included in this proposal: o Structural, Environmental, Geotechnical, Materials Testing or Transportation Engineering services. o Gas main relocation coordination. o Other dry utility relocation coordination. o Staking services. • Obtaining any offsite easements or right -of -entry including permanent easements (if required) will be the responsibility of the Client. • Blueline will not pay any Agency fees on behalf of the Client. This includes any fees associated with permits and easements. • The fees stated above do not include reimbursable expenses such as large format copies (larger than legal size), mileage, and plots. These will appear under a separate task called EXPENSES. • Time and expense items are based on Blueline's current hourly rates. • These fees stated above are valid if accepted within 30 days of the date of the proposal. • The City and Blueline will negotiate an adjustment to the fee schedule for tasks not started within a year of contract execution. • Project stops/starts and significant changes to the Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • If the Client provides written requests for Blueline's assistance in complying with any public records request, including without limitation providing copies of documents and communications, Client will pay Blueline's hourly fees and costs incurred in providing such assistance at then - current rates. Such fees and costs will be billed under Task 001. a 5 Packet Pg. 32 © Edmonds Construction Services Job Number: 21-407 Prepared By: Grace Garwin, EIT Date: 5/4/2023 Checked By: Rob Dahn,PE 2.4.a Senior Project Engineer Construction Manager Inspector L $240/hr $200/hr $155/hr Total Original Supplemental isk # Base Tasks Total Fee Fee Type Q Hours Hours Hours Hours Contract Services N 001 Management Reserve 2023 Annual Utility Replacement Project 002 Construction Inspection 10 Expenses Total Hours 10 Blueline Personnel $2,400 d $30,000 $30,000 $60,000 Not to Exceed C N E 16 308 334 $0 $53,340 See following page for fee $53,340 Not to Exceed d =- calculation backup Q- 3 $4,000 $1,000 $5,000 O 16 308 334 r- O $3,200 $47,740 $266,600 $84,340 $350,940 r Previously Unspent Funds -$33,204 c N Contract Total Fee $317,736 i a Supplement 1 Adjustment (Contract Total Fee - Original Contract) $51,136 d E N N L Q r c� C Q N E L c.i Q r E V r r Q Packet Pg. 33 001 Management Reserve Total Cost Total 2.4.a Item # Description 1 Management Reserve $30,000 Total Fee $30,000 $30,000 Senior Project Construction 002 Construction Inspection Engineer Total Hours Manager Inspector Item # Description $240/hr $200/hr $155/hr Hours Hours Hours 1 Preconstruction Meeting (incl. prep) 4 4 40 48 2 Part Time Inspections (Swks @ 40hr/wk) 200 200 3 Final Inspections & Punchlist 32 32 4 City Staff Support 6 12 36 54 Total Hours 10 16 308 334 Total Fee $2,400 $3,200 $47,740 $53,340 Packet Pg. 34 2.5 City Council Agenda Item Meeting Date: 05/9/2023 5-ft dedication for 192nd St SW right-of-way adjacent to 9009 192nd St SW Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation Forward item to consent agenda for approval at the May 16th City Council meeting. Narrative The City is currently reviewing a proposed 2-lot subdivision, at 9009 192nd St SW. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. In accordance with ECDC 18.50.020 (Official Street Map - Dedication presumption and requirement), applicants for a subdivision shall be presumed to create development impacts upon the street and transportation system of the city and such presumed impacts shall be mitigated by the dedication of such right-of-way to the city and to public use. The City's Official Street Map indicates a 5-foot right-of-way dedication is required along the 192nd St SW property frontage of the subject development. As a condition of development, the 5-foot right-of- way shall be deeded to the City. Subsequent to Council approval, the street dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Dedication Plan Packet Pg. 35 city of Edmonds 9009 192nd St SW - Vicinity Map SHT�-- S73 T27N "\e� IL� y� V I I I I I I I I I I I I I I I I I 1 I I I I I R LU -Q OD 0 1,010.38 2,020.8 Feet 1,504.7 This ma is a user generated static output from an Internet mapping site and is f 18,056 p B p pp g reference only. Data layers that appear on this map may or may not be accurat WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliabl (D City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIO I 2.5.a I ❑ Cn 0 0 0 Legend 3 Sections Boundary O Sections t Edmonds Boundary ArcSDE.GIS.STREET_CENTERLIN <all other values> Vi Interstate r U) Principal Arterial C N Minor Arterial; Collector r Local Street; On Ramp L O State Highways r- O -. <all other values>+ R -- 0 V 1 d 2 w Lh County Boundary Parks ca ArcSDE.GIS.PROPERTY_WASHII ArcSDE.GIS.PROPERTY_CITIES ArcSDE.GIS.PROPERTY_CITIES V City of Edmonds , City of Lynnwood C City of Mountlake Terrace N E Unincorporated King Cc; Unincor City of Woodway City of Arlington; City of Bothell; C Q City of Gold Bar; City of Granite F ; Citv of Marvsville: Citv of Mill Cre, d E Notes U NTS r Q Packet Pg. 36 1 I 2.5.b I I � I I I I I S89'49'13 E (D) 246.38' (D) I i S89'08'.30"F (r) 9Ar 33' (r) 0 rn 00434600002903 22,150 SF 0 U W W oN � Z O N89'50'53"W (D) N89'10'10-W (C) 246.32' (D)(C) \ � I 11 +00 _ — 12+00 �IX• C/L OF RD raj 1 �1+0� —� — 192ND ST. S. W. + �FX W rh OF RW I ----------- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SCALE: 1" = 30' FXHIBIT A Q, 0 15 30 1 Packet Pg. 37 2.6 City Council Agenda Item Meeting Date: 05/9/2023 Resolution Increasing Vehicle License Fee - Transportation Benefit District Staff Lead: Oscar Antillon Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Transportation Benefit District (TBD) was adopted in February of 2009. While the costs of maintenance and preservation of the streets have gone up significantly, the fee has remained the same since 2009. In that time, the Street Maintenance budget has increased by approximately 60%, directly impacting the general fund. While the TBD fees remain the same, city infrastructure needs continue to increase with more traffic control devices and more maintenance required to deteriorating infrastructure. This year, the recommended investment for the pavement preservation program was $2.8M while the city was only able to fund $1M. This shortfall will significantly increase the cost to repair or restore our roadway network in the future. Transportation Benefit District revenue is one of few sources available to fund ongoing maintenance and repair activities. Per chapter 3.65.030 of the Edmonds Municipal Code the council may authorize a motor vehicle license fee as follows: 1. A vehicle fee of up to $20.00 per vehicle as provided for by RCW 82.80.140; 2. A vehicle fee of up to $40.00 as provided in RCW 82.80.140 if a vehicle fee of $20.00 has been imposed for at least 24 months; or 3. A vehicle fee of up to $50.00 as provided in RCW 82.80.140 if a vehicle fee of $40.00 has been imposed for at least 24 months and the city has met all of the requirements of RCW 36.73.06(6). Staff Recommendation Approve resolution increasing transportation benefit district vehicle fees from $20 to $40. Narrative The demand for maintenance and operational funds has increased continually. The number of traffic control devices has increased along with a deteriorating infrastructure due to less than recommended investment in the pavement preservation program. Investment at the right time is critical to maximize the effectiveness of limited funds. When timely investments are made, infrastructure conditions stabilize and costs to maintain and preserve remain low. With a higher demand to increase pedestrian and bicycle safety, those systems continue to grow. In the last five years, two traffic lights and pedestrian signal improvements in thirty locations have been added. These systems require maintenance, repair, and replacement in future years. Deferred maintenance due to limited funding results in the deterioration of the infrastructure and higher maintenance and repair needs. The current funding available will not be enough to properly maintain Packet Pg. 38 2.6 the infrastructure. Attachments: Ordinance TBD increase 4.11.23 Packet Pg. 39 2.6.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, INCREASING THE VEHICLE LICENSE FEE AUTHORIZED BY RCW 82.80.140 FROM TWENTY DOLLARS TO FORTY DOLLARS. WHEREAS, pursuant to Ordinance 4053, the City of Edmonds assumed all the powers of the transportation benefit district that it created in 2008; and WHEREAS, pursuant to RCW 36.73.065, a transportation benefit district that includes all the territory within the boundaries of the jurisdiction establishing the district may impose by a majority vote of the governing board of the district up to $40 of the vehicle fee authorized in RCW 82.80.140 if a vehicle fee of $20 has been imposed for at least 24 months; and WHEREAS, a city having assumed a district can do the same thing by a majority vote of its city council; and WHEREAS, the $20 vehicle license fee has been imposed since 2009; and WHEREAS, the city council would now like to increase the vehicle license fee from $20 to $40; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The vehicile fee authorized in RCW 82.80.140 is hereby increased from twenty dollars ($20) to forty dollars ($40). Section 2. The fee increase in Section 1, above, shall take effect as soon as it can be implemented by the Department of Licensing. RESOLVED this day of , 2023. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: Packet Pg. 40 2.6.a CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 41 2.7 City Council Agenda Item Meeting Date: 05/9/2023 Public Safety Parking Area Safety Barrier Project Staff Lead: Thom Sullivan Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Edmonds Public Safety Complex has been in operation since 1999. The complex houses the City of Edmonds Municipal Court with City Council Chambers, Edmonds Police Department and South County Fire Station #17. The property includes a mixed -use parking lot that serves the Public, City Staff, and Police and Fire vehicles intended for response in certain emergencies. The design and configuration of the parking lot has been unchanged in its 23 years of use. It offers no physical delineation between public parking, pedestrian traffic, travel lanes, entrances and exits or the placement of first responder vehicles. Reported near miss incidents in this area include numerous and varied pedestrian endangerment due to location and proximity to parked cards and moving vehicles. Incidents such as this carry not only the danger to pedestrians, but also the delay caused during responses carried out from this space. Forwarded for Consent Agenda from Parks and Public Works Council Committee December 12, 2022. Staff Recommendation Consent to: Authorize Mayor's signature of Police Barrier Fence contract amount. $263,345.59 Narrative The Police Pedestrian barrier fence was proposed to protect the public from potentially dangerous vehicle traffic. The proposed barrier fence is 6 feet tall and surrounds the current Public Safety staff parking and Police vehicle parking. The fence is designed with prefabricated fencing panels bolted to fence posts inside the City's Right of Way setbacks and the parking area's current configuration. No reduction of public parking spaces is planned or anticipated. Attached includes: Preliminary, Short-term Concept by Transpo Group and Final Scope of Work JC22-055 - Edmonds Public Safety Barrier Fence & Price Proposal Detail Package Report prepared by Centennial Contractors Enterprises, Inc. Attachments: JC22-05C - Barrier Fence - Public Safety Parking Lot PS Parking Lot Transpo Packet Pg. 42 City of Edmonds Job Order Authorization 2.7.a 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 04/19/2023 Job Order #: JC22-05C Project Department/Division: Information Job Order Title: Barrier Fence -Public Safety Parking Lot Location Name: Barrier Fence Brief Scope of Work: Contract Contract: JOC-COE-Centennial-001 Information Contractor: Centennial Contractors Enterprises, Inc. (WA) 5700 6th Avenue S Suite 105 Seattle, WA 98108 Project Costs Construction $227,601.37 Construction Sales Tax 10.5% $23,898.14 Gordian Licensing 1.95% $4,438.23 Sales Tax on License Fee 10.5% $466.01 Gordian Fee 3.05% $6,941.84 Total: $263,345.59 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Authorized Signatory, (Under 50K, Director) (50K - 100K, Mayor) (100K or Greater, Board Approval) Date Job Order Authorization Packet Pg. 43 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 4/19/2023 Job Order Contracting To: Ian Hogan From: Thom Sullivan Centennial Contractors Enterprises, Inc. (WA) City of Edmonds 5700 6th Avenue S 121 5th Ave N Suite 105 Edmonds, WA 98020 Seattle, WA 98108 4252754515x1379 (206) 547-0135 thom.sullivan@edmondswa.gov (Hogan@cce-inc.com Contract No: JOC-COE-Centennial-001 Job Order No: JC22-05C Job Order Title: Barrier Fence -Public Safety Parking Lot Location: Barrier Fence 250 5th Ave N Edmonds, WA 98020 Brief Scope of Work: The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Please see attached detailed SOW This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager Ian Hogan, Contractor Project Manager Date Date Final Scope of Work Packet Pg. 44 2.7.a 40, CENTENNIAL A BILFINGER COMPANY SCOPE OF WORK EDMONDS PUBLIC SAFETY FENCE 250 51h Ave N, Edmonds, WA Project Ns: JC22-05S CCE Ns: 75180-0002 Title: Edmonds Public Safety Fence Date:3/27/2023 Location: Edmonds City Hall Description of Delivery Order: Provide all labor, materials and equipment necessary to add new security fencing and man gates to police parking area. Exterior Improvements Provide all labor, material and equipment to complete the following work: 1. Provide Utility Locates prior to beginning any work. 2. Remove and dispose of existing tree in planter to allow for removal of existing landscaping and installation of new drive lane. 3. Clear and grub all necessary vegetation to allow installation of new drive lane and at building for new fence installation. 4. Demo and dispose offsite existing landscaping bed. 5. Sawcut and demo asphalt paving as necessary to allow for installation of new drive lane to tie into existing paving. 6. Excavate soil as needed to install new drive lane. 7. Furnish and install all necessary components to relocate/restore irrigation lines under new drive aisle after planter is removed. 8. Furnish and install all necessary sub base for new drive aisle per SDOT standard plan 404a (typical patch for flexible pavement) including compaction. 9. Furnish and install new HMA for new drive aisle per SDOT standard plan 404a (typical patch for flexible pavement) including compaction. 10. Furnish and install new extruded curbs to create new plater boundaries as noted on drawing. 11. Provide traffic control plan for CCE and City of Edmonds approval. 12. Paint over existing pavement markings as needed for new pavement markings show on plans. 13. Furnish and install all necessary pavement markings as detailed on drawings. 14. Provide traffic control for installation of new drive aisle and pavement markings per approved TCP. 15. Restore Planter to existing condition after installation of new curbs and fence, mulch only no planting. 16. Provide activity hazard analysis for all work tasks and controls for all hazards associated with each task. 17. Provide excavation plan for CCE review and approval prior to starting work. Seattle Office - 5700 South 6th Avenue, Seattle, WA 98108 www.cce-inc.com Office 206-547-0135 Fax 206-547-0143 ;lap 1 Packet Pg. 45 2.7.a 40, CENTENNIAL A BILFINGER COMPANY SCOPE OF WORK EDMONDS PUBLIC SAFETY FENCE 250 51h Ave N, Edmonds, WA Fencing Provide all labor, material and equipment to complete the following work: 1. Furnish and install 700 LF of Securite MFR security fence around police parking area as shown on plans. a. Fence posts in concrete will be plate mounted and anchors per manufacturer guidelines. b. Fence posts in asphalt or planter will be augured and installed with concrete bases per manufacturer guidelines. 2. Furnish and install new 36" Man gates as shown on plans. 3. All fence fabric, posts and gates to be galvanized and painted per MFR. 4. Provide activity hazard analysis for all work tasks and controls for all hazards associated with each task. General Requirements: 1. Contractor(s) to verify all quantities and site conditions. 2. All work to be in accordance with all federal, state, local codes and project specifications. 3. All work to be in compliance with current OSHA, WISHA, and EM-385. 4. All work to be performed per the schedule that is mutually agreed upon. 5. Daily reports are due no later than the start of work on the following day. Assumptions: 1. Existing electrical serving light poles will not be affected by the installation. 2. Traffic control will be barriers/signage only no flaggers are assumed. If flaggers are needed after TCP approval they will be handled in a supplemental proposal. 3. All electrical work is excluded in this proposal. 4. Curbs and vehicle gates in or adjacent to the right of way shown on drawings are not included in this proposal. 5. This proposal excludes hazardous remediation. 6. Customer to specify hardware for man gates. Special or long lead-time equipment and materials: 12 Weeks for fence material from approved submittals. Interface with existing structure: Potential utility and irrigation interference. Possible disruption to building personnel and plans to minimize: All pedestrian pathways will be maintained for the duration of the project. Traffic control will be in place for public ROW as needed. Utility shutdowns: Irrigation Seattle Office - 5700 South 6th Avenue, Seattle, WA 98108 www.cce-inc.com Office 206-547-0135 Fax 206-547-0143 Packet Pg. 46 2.7.a 40, CENTENNIAL A BILFINGER COMPANY SCOPE OF WORK EDMONDS PUBLIC SAFETY FENCE 250 51h Ave N, Edmonds, WA Utility Shutdown Coordination: All shutdowns to be coordinated with the owner. Special training/Orientation Requirements: None. Construction working hours: Normal hours. Schedule Issues: N/A Special Security Requirements: None at this time. Significant Milestones: Notice to Proceed, Design, Permits, Substantial Completion, Owner's Final Acceptance. Hazardous Materials: N/A, pending owners regulated materials survey. STAFFING PLAN 1. Project Manager: Ian Hogan 2. Superintendent/QC: Chris Adam 3. Project Safety Officer: Eric Balogh PERMITS 1. Building Permit: By owner 2. Electrical Permit: N/A 3. Mechanical Permit: N/A 4. Fire Alarm Permit: N/A 5. Right of Way permit: By owner SUBMITTAL REQUIREMENTS 1. Product Data 2. Samples 3. Shop Drawings 4. Closeout Documents Seattle Office - 5700 South 6th Avenue, Seattle, WA 98108 www.cce-inc.com Office 206-547-0135 Fax 206-547-0143 Packet Pg. 47 2.7.a L J Price Proposal Detail Package Report ,s Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: April 19, 2023 JOC Name (Contractor): Centennial Contractors Enterprises, Inc. (WA) Contract Name: JOC-COE-Centennial-001 Contract Number: JOC-COE-Centennial-001 Job Order Number: JC22-05C Job Order Title: Barrier Fence -Public Safety Parking Lot Location: Barrier Fence Cost Proposal Date: April 12, 2023 Proposal Value: $227,601.37 Division Division Totals 01 General Requirements $12,189.54 02 Existing Conditions $882.33 03 Concrete $2,206.46 05 Metals $119,680.41 08 Openings $1,412.05 09 Finishes $39,308.76 31 Earthwork $2,298.36 32 Exterior Improvements $49,623.46 Proposal Total: The Percentage of Non Pre -Priced on this Proposal: $227,601.37 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Centennial-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. Ian Hogan, Contractor Project Manager Date Thom Sullivan, Facilities Manager Date Washington State Sales Tax (10.5 ): $23,898.14 Total Price of Construction Including WSST: $251,499.51 Price Proposal Detail Package Report Page 1 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 48 r U m 0 L IL L �L L MM W r R U) c� a� L a c L d M fn 2 a 2.7.a / J Price Proposal Detail Package Report ,s Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: JOC Name (Contractor): Contract Name: Contract Number: Job Order Number Job Order Title Location: Cost Proposal Date: Proposal Value: April 19, 2023 Centennial Contractors Enterprises, Inc. (WA) JOC-COE-Centennial-001 JOC-COE-Centennial-001 JC22-05C Barrier Fence -Public Safety Parking Lot Barrier Fence April 12, 2023 $227,601.37 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $12,189.54 1 012223000439 WK 2,000 LB Mini -Excavator With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 1.00 x $4,326.40 x 1.3600 = $5,883.90 User Note: Excavator for demo of planter, asphalt, concrete curbs. 1 week duration 1 /2 time of operator. 2 012223000439 0036 WK For Equipment Without Operator, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 0.50 x-$3,544.93 x 1.3600 = -$2,410.55 -$2,410.55 User Note: 3 015526000028 DAY 28" Cone With Reflective Collar Accepted Quantity x Unit Price x Factor = LineTotal Installation DAY 50.00 x $0.69 x 1.3600 = $46.92 $46.92 User Note: 4 015526000091 DAY Aluminum Sign And A Frame Stand Accepted Quantity x Unit Price x Factor = LineTotal Installation DAY 8.00 x $5.04 x 1.3600 = $54.84 $54.84 User Note: Price Proposal Detail Package Report Page 2 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 49 r U m 0 IL L �L L M m m R U) c� a� L a c d m M U) U d 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 5 015526000120 EA Placement And Removal Of Up To 250 Cones By Hand From Roadside Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 50.00 x $1.89 x 1.3600 = $128.52 $128.52 User Note: 6 015626000143 LF Temporary 6' High Chain Link Fence Panels (Portable), Up To 6 Months Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 200.00 x $6.56 x 1.3600 = $1,784.32 $1,784.32 User Note: FENCE FOR LAYDOWN AREA 7 015626000143 0037 LF For >100 To 250, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 200.00 x -$0.18 x 1.3600 = -$48.96 -$48.96 User Note: 8 015626000175 LF 48" High With Posts At 8' On Center, Plastic Mesh Temporary Safety Fence Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 1,400.00 x $3.00 x 1.3600 = $5,712.00 $5,712.00 User Note: BARRICADE OFF ACCESS FOR INSTALLATION 9 017113000002 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback Flatbed Truck Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $258.97 x 1.3600 = $704.40 $704.40 User Note: for temp fence and augering equipment, mini excavator 10 017419000036 CY Asphalt, Concrete, Gravel And Subgrade Material, Landfill Dump Fee N N L) Accepted Quantity x Unit Price x Factor = LineTotal C Installation CY 5.00 x $49.14 x 1.3600 = $334.15 $334.15 ca User Note: Q 02 - Existing Conditions $882.33 Price Proposal Detail Package Report Page 3 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 50 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 11 024113130020 Accepted SY >3" To 6" By Machine, Break-up And Remove Bituminous Paving Quantity x Unit Price x Factor = LineTotal Installation SY 22.00 x $18.09 x 1.3600 = $541.25 User Note: Demo Asphalt for new drive lane 12 024113130037 Accepted SF >3" To 6" By Hand, Break-up And Remove Concrete Paving Installation SF $541.25 Quantity x Unit Price x Factor = LineTotal 18.00 x $5.40 x 1.3600 = $132.19 $132.19 User Note: for demo of concrete curbs 13 024119130002 Accepted LF Bituminous Paving Up To 4" Depth, Saw Cut Quantity x Unit Price x Factor = LineTotal Installation LF 60.00 x $1.84 x 1.3600 = $150.14 User Note: T-cut for asphalt removal. for new drive lane. 26' each side of planter + 2' return each side 14 024119130002 Accepted Installation LF 0031 LF For Each Additional Pass (Depth To 3"), Add Quantity x Unit Price x Factor = 60.00 x $0.72 x 1.3600 = LineTotal User Note: 03 - Concrete $2,206.46 15 033543000002 SF Mechanically Grind Concrete Floor With 40 Grit Metal Bonded Diamond Wheels Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 320.00 x $1.75 x 1.3600 = $761.60 User Note: Use for removal of pavement markings in compact spaces and where new access aisles are being installed r U N O L IL L �L L M m A r M rn ca N aL C Y L (L m M U) v d 16 033543000002 0135 SF For Up To 500, Add }; C Accepted Quantity x Unit Price x Factor = LineTotal E t Installation SF 320.00 x $3.32 x 1.3600 = $1,444.86 v co r $1,444.86 Q User Note: 05 - Metals $119,680.41 Price Proposal Detail Package Report Page 4 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 51 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 17 050519000016 EA 1/2" Diameter x 7" Length, Zinc Plated Steel, Wedge Anchor Expansion Bolt r v N o" O Accepted Quantity x Unit Price x Factor = LineTotal d Installation EA 160.00 x $16.58 x 1.3600 = $3,607.81 L m •L $3,607.81 L to m A User Note: 4 per plate installed fence post. 40 X 4 y R 18 050519000016 0189 EA For>100, Deduct to W Accepted Quantity x Unit Price x Factor = LineTotal a Installation EA 160.00 x -$2.90 x 1.3600 = -$631.04 C Y -$631.04 d User Note: >+ m 19 050523001165 EA 12-24 x 1-1/2", Hex Washer Head, Teks® 5 Self Drilling Screw M Y) Accepted Quantity x Unit Price x Factor = LineTotal v Installation EA 350.00 x $3.10 x 1.3600 = $1,475.60 d $1,475.60 O J User Note: 70 POSTS X 5 FASTENERS PER POST FOR ATTACHMENT CLIPS c 20 050523001165 0189 EA For>100, Deduct M a Accepted Quantity x Unit Price x Factor = LineTotal r N Installation EA 350.00 x -$0.51 x 1.3600 = -$242.76 R N -$242.76 V User Note: a 21 051223000761 SF 112" Thick Flat Steel Plate Accepted Quantity x Unit Price x Factor = Installation SF 100.00 x $40.21 x 1.3600 = User Note: 1 SF PER POST FOR ATTACHMENT CLIPS 1 SF PER POST PLATE LineTotal $5,468.56 $5,468.56 22 051223000761 0031 SF For Galvanized Steel, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 100.00 x $17.56 x 1.3600 = $2,388.16 $2,388.16 User Note: 23 055969000055 Accepted Price Proposal Detail Package Report SF 0.162" Thick Wire, 3/4" Spacing, 1.87 LB/SF Woven And Welded Wire Cloth Panels Quantity x Unit Price x Factor = LineTotal Page 5 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 52 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation SF 4,200.00 x $16.26 x 1.3600 = User Note: BEST FIR FOR SECURITE FENCE FABRIC. 700 LF X 6' HIGH $92,877.12 $92,877.12 24 055969000055 0169 SF For >40, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 4,200.00 x -$1.34 x 1.3600 = -$7,654.08 -$7,654.08 User Note: 25 055969000055 0170 SF For Galvanized, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 4,200.00 x $3.92 x 1.3600 = $22,391.04 User Note: 08 - Openings $1,412.05 26 087111002257 EA Entrance/Office F82 Bored Lockset Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $269.91 x 1.3600 = $1,101.23 $1,101.23 User Note: 27 087111002257 0194 EA For Satin Stainless Steel US32D (BHMA 630) Finish, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $66.73 x 1.3600 = $272.26 $272.26 User Note: 28 087111002257 0199 EA For Interchangeable Core, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $9.45 x 1.3600 = $38.56 User Note: 09 - Finishes $39,308.76 Price Proposal Detail Package Report Page 6 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 53 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 29 099713230050 Accepted 30 SF Spray Type 1 Structural Steel Touch -Up And Two 1.5 Mil Alkyd Finish Coats Installation SF 100.00 x $2.00 x 1.3600 = User Note: Assumed touch up for install 099713230050 0345 SF For Up To 100, Add Accepted Quantity x Unit Price x Factor = Installation SF 100.00 x $1.28 x 1.3600 = LineTotal $272.00 LineTotal $174.08 User Note: 31 099713230067 SF Spray Type 1 Structural Steel 2 Mil Prime And Two 2 Mil Epoxy Polyamide Cured Resin Finish Coats Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 8,530.00 x $3.35 x 1.3600 = $38,862.68 $38,862.68 User Note: coating for fence fabric panels, plates, and attachment clips 8400 sf fabric, 30 sf plates, 100 sf attachment clips 31 -Earthwork $2,298.36 32 311100000008 ACR Clearing By Machine -Light Brush Without Grub Accepted Quantity x Unit Price x Factor = LineTotal Installation ACR 0.10 x $267.38 x 1.3600 = $36.36 $36.36 User Note: 33 311100000017 CY Hand Loading Of Cleared And Grubbed Material Accepted Quantity x Unit Price x Factor = LineTotal Installation CY 4.00 x $31.02 x 1.3600 = $168.75 $168.75 User Note: 34 311313000002 EA Up To 6" D.B.H. (Diameter At Breast Height) Tree Removal Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $507.40 x 1.3600 = $690.06 $690.06 User Note: Price Proposal Detail Package Report r N O L IL L �L L MM W r R ca N aL C Y L d m v d Page 7 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 54 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 35 311313000015 EA Up To 6" Diameter Stump Removal By Hand r v N 0" O Accepted Quantity x Unit Price x Factor = LineTotal d Installation EA 1.00 x $525.54 x 1.3600 = $714.73 L •L $714.73 L In A User Note: y M 36 311313000038 EA Removal Of 4' To 5' Shrub, Broadleaf Evergreen U) W Accepted Quantity x Unit Price x Factor = LineTotal a Installation EA 4.00 x $101.07 x 1.3600 = $549.82 C Y $549.82 d User Note: Shrub removal to land fence to building, and shrubs in planter for new drive asile m 37 312316130003 CY Over 12" Wide, Excavation for Trenching by Machine in Soil M Y) Accepted Quantity x Unit Price x Factor = LineTotal v Installation CY 7.00 x $6.28 x 1.3600 = $59.79 d $59.79 O J User Note: c 38 312316130003 0008 CY For Up To 20, Add M a Accepted Quantity x Unit Price x Factor = LineTotal r N Installation CY 7.00 x $5.02 x 1.3600 = $47.79 R N $47.79 V User Note: a 39 312316130016 CY Load Excess Material by Machine for Removal from Excavation for Trenching Accepted Quantity x Unit Price x Factor = LineTotal Installation CY 4.00 x $5.71 x 1.3600 = $31.06 $31.06 User Note: 32 - Exterior Improvements $49,623.46 40 320113610002 EA Asphalt Seal Coating Minimum Charge Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $634.07 x 1.3600 = $862.34 $862.34 User Note: Price Proposal Detail Package Report Page 8 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 55 L J Price Proposal Detail Package Report ,s Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 41 320117630030 DAY Utility Potholing Accepted Installation DAY User Note: 42 321116160003 Quantity x Unit Price x Factor = LineTotal 1.00 x $1,394.78 x 1.3600 = $1,896.90 CY Class II Base Course Accepted Installation CY User Note: 43 321213190003 $1,896.90 Quantity x Unit Price x Factor = LineTotal 3.00 x $77.13 x 1.3600 = $314.69 SY Surface Prime Coat, 0.30 Gallon/SY Accepted Installation SY User Note: 44 321216130003 $314.69 Quantity x Unit Price x Factor = LineTotal 22.00 x $1.59 x 1.3600 = $47.57 SY 1" Thick Bituminous Hot Mix Binder Course Accepted Installation SY User Note: 45 321216130020 $47.57 Quantity x Unit Price x Factor = LineTotal 22.00 x $5.65 x 1.3600 = $169.05 TON Hand Placed Hot Mixed Asphalt 3,954 LB/CY Accepted Installation TON User Note: $169.05 Quantity x Unit Price x Factor = LineTotal 4.00 x $279.54 x 1.3600 = $1,520.70 $1, 520.70 46 321236130012 SY Up To 200 SY, Medium Fine Screenings - PMCRS-2h, Asphalt Emulsion Seal Coat (Chip Seal) Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 22.00 x $3.69 x 1.3600 = $110.40 $110.40 User Note: Seal coat new asphalt patch 47 321613140004 LF 6" x 12" Curved Concrete Curb, Machine Formed Accepted Quantity x Unit Price x Factor = LineTotal Price Proposal Detail Package Report Page 9 of 13 r U N O L a L �L L M m A r m M to ca N aL C Y L d m M to v d Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 56 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation LF 18.00 x $15.62 x 1.3600 = $382.38 $382.38 User Note: New extruded curbs at new drive lane 48 321723130040 LF Single 4" Wide Solid Line, Painted Pavement Striping For Parking Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 639.00 x $0.94 x 1.3600 = $816.90 $816.90 User Note: 49 321723130045 EA 6" High, Letter/Number, Painted Pavement Marking For Parking Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 56.00 x $2.81 x 1.3600 = $214.01 $214.01 User Note: "COMPACT" X 8 50 321723130045 0059 EA For >50 To 100, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 56.00 x -$0.18 x 1.3600 = -$13.71 -$13.71 User Note: 51 321723130050 EA 48" High, Letter/Number/Arrow, Painted Pavement Marking For Parking Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 4.00 x $24.65 x 1.3600 = $134.10 $134.10 User Note: EV lettering X 2 52 321723130050 0058 EA For Up To 10, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 4.00 x $2.98 x 1.3600 = $16.21 $16.21 User Note: 53 321723130052 EA Through Lane Arrow, Painted Pavement Marking For Parking Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 12.00 x $63.21 x 1.3600 = $1,031.59 Price Proposal Detail Package Report Page 10 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 57 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 User Note: 54 321723330003 55 Accepted Quantity x Unit Price x Factor = Installation LF 329.00 x $1.12 x 1.3600 = User Note: Takeoffs for thermo in street pavement markings 321723330003 0034 LF For Up To 5,000 LF, Add Accepted Quantity x Unit Price x Factor = Installation LF 329.00 x $0.22 x 1.3600 = User Note: 56 323113130007 Accepted LF Single 4" Wide Solid Line, 90 Mil Thick, Thermoplastic Reflective Pavement Striping LineTotal $501.13 LineTotal $98.44 VLF 6" Diameter Hole, Auger By Machine Fence Post Hole In Soil Installation VLF User Note: 3' per post X 60 Posts Quantity x Unit Price x Factor = LineTotal 180.00 x $12.79 x 1.3600 = $3,130.99 $3,130.99 57 323113130024 VLF 6" Diameter, Concrete Fill For Post Hole Accepted Quantity x Unit Price x Factor = LineTotal Installation VLF 180.00 x $11.37 x 1.3600 = $2,783.38 $2,783.38 User Note: 3' per post X 60 posts 58 323113130089 LF 3" Outside Diameter Galvanized Steel Post, Up To 6' In Length Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 780.00 x $16.08 x 1.3600 = $17,057.66 $17,057.66 User Note: 700 LF of posts every 8' per product drawings Added post at each corner 60 @ 3 additional feet for post imbed 40 @ 6' total for plate install 59 323113130089 0138 LF For SS40 (Hot -Dip Galvanized And Chromated), Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 780.00 x $2.73 x 1.3600 = $2,895.98 User Note: 60 323113130089 0140 LF For Powder Coated, Add Price Proposal Detail Package Report $2,895.98 Page 11 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 58 r U m 0 L IL L �L L MM W A r ! M U) c� a� L a Y L (L d M U) 2 d 2.7.a Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Accepted Installation LF User Note: Quantity x Unit Price x Factor = 780.00 x $8.73 x 1.3600 = LineTotal $9,260.78 $9,260.78 61 323113130096 LF 4" Outside Diameter Galvanized Steel Post, Up To 6' In Length Accepted Quantity x Unit Price x Factor = Installation LF 54.00 x $22.66 x 1.3600 = User Note: for gate posts 6 X 9' including below grade. Galvanized and coated LineTotal $1,664.15 $1,664.15 62 323113130096 0138 LF For SS40 (Hot -Dip Galvanized And Chromated), Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 54.00 x $4.31 x 1.3600 = $316.53 $316.53 User Note: 63 323113130096 0140 LF For Powder Coated, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 54.00 x $13.78 x 1.3600 = $1,012.00 $1,012.00 User Note: 64 323113130307 EA 4' Wide x 6' High Single Gate Galvanized Steel Without Barbed Wire Accepted Installation EA User Note: New man gates in fence Quantity x Unit Price x Factor = LineTotal 2.00 x $505.65 x 1.3600 = $1,375.37 $1, 375.37 65 323113130307 0181 EA For Powder Coated Gate And Post, Add Accepted Quantity x Unit Price x Factor = Installation EA 3.00 x $114.14 x 1.3600 = User Note: 66 323113130307 0182 EA For 1" Mesh Fabric, Add LineTotal $465.69 $465.69 Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $190.96 x 1.3600 = $1,558.23 Price Proposal Detail Package Report Page 12 of 13 r U N O IL` L �L L M m A r m M U) ca N a` C Y L (L d M U) v d Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 59 2.7.a iJ f Price Proposal Detail Package Report Version: 3.0 Approved 04/12/2023 11:48:57 AM EST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 User Note: double for 1/2" fabric .p I,JJO.LJ Proposal Total: $227,601.37 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report Page 13 of 13 Print Date: 04/19/2023 06:15:58 PM EST Packet Pg. 60 r U 1 0 aL L �L L M m A r R U) W a� L a L a d M U) V a 2.7.b Mw 11 M--a w N I /- \ T P— (� r 1. IMPROVEMENTS SHOWN ARE PRELIMINARY AND SUBJECT TO EXITING INDUCTION LOOP CHANGE DURING THE COURSE OF DESIGN. - VEHICLE DETECTOR 2. NOT ALL IMPROVEMENTS NECESSARY TO COMPLETE RAISED ISLAND WITH CARD -READER PARKING LOT WORK ARE SHOWN. GATE CONTROL INTERFACE AUTOMATIC VEHICLE 3. CONCEPT WAS DEVELOPED WITHOUT SURVEY. THE SWING GATE (TYP.) BASEMAP LINE WORK SHOWN WAS RECREATED BY TRANSPO BASED ON AS -BUILT DRAWINGS PROVIDED BY PEDESTRIAN GATE THE CITY. BACKGROUND AERIAL IMAGE IS NOT ORTHORECTIFIED AND DOES NOT LINE UP WITH LINE WORK. EXITING INDUCTION LOOP � VEHICLE DETECTOR RAISED ISLAND WITH CARD -READER GATE CONTROL INTERFACE EV CHARGERS TO REMAIN A AUTOMATIC VEHICLE SWING GATE (TYP.) Edmonds PD Parking- Short -Term Concept 1.23032.00 - Edmonds PD Parking Mar 22, 2023 - 12:09pm Actorm M:\23\1.23032.00 - Edmonds PD Parking \Engin eering\CAD\Conceptual\23032-TG- CON CEPT-Parking Lot.dwg Layout: Short-term *COMPACT PARKING STALLS r a, SOUTH COUNTY FIRE STATION 17 PARKING ENFORCEMENT VEHICLE PARKING TO REMAIN SALLY PORT ACCESS STATUE TO REMAIN CURB RAMP PEDESTRIAN GATE EDMONDS POLICE DEPARTMENT BENCH TO REMAIN STATUE TO REMAIN r- UTILITY BOX TO REMAIN EXITING INDUCTION LOOP VEHICLE DETECTOR RAISED ISLAND WITH CARD-READER/KEYPAD GATE CONTROL INTERFACE AUTOMATIC VEHICLE SWING GATE (TYP.) n A n I/ I N I /-\ I /\ T C— T A I I C-` GENERAL PURPOSE ACCESSIBLE STALLS: 3 GENERAL PURPOSE STALLS: 43 SECURED (FENCED) ACCESSIBLE STALLS: 1 SECURED (FENCED) STALLS: 43 EV STALLS: 2 TOTAL STALLS: 92 March 22, 2023 tra nspogroupJV WHAT TRANSPORTATION CAN BE. FIGURE K Packet Pg. 61 2.8 City Council Agenda Item Meeting Date: 05/9/2023 Parks, Recreation & Human Services Department - 2023 Q1 Accomplishments Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Narrative Attached is the 2023 first quarter (Q1) accomplishments of the Parks, Recreation & Human Services (PRHS) Department for the months of January through March. Staff Recommendation This agenda item is for informational purposes, there is no need for a formal recommendation or action. Attachments: PRHS 2023 Q1 Accomplishments Packet Pg. 62 2.8.a Parks, Recreation & Human Services Department 2023 Quarter 1 Accomplishments January 1 - March 31, 2023 Administration • Updated numerous departmental job descriptions, opened recruitment and have started hiring for more than 25 seasonal and part time staff including parks maintenance, environmental education beach rangers, summer day camp, receptionist, facility monitors, gymnastics and others. Had some Council approved position wage adjustments, which is resulting in better application response. • Promotion of Jesse Curran to Parks Maintenance Manager. • Set Civic Park Grand Opening date of June 23 and began planning for large special event. • Working on possible parks maintenance satellite location due to inability to accommodate the new staff, vehicles and equipment in existing facility. • Developing new master park signage design program and site -specific signage for Civic Park. • Managing Civic Park grant funding program by submitting for reimbursements and tracking for project close-out. • Negotiated and received Council approval of new Ground Lease between City and Boys & Girls Club. • Continuous work on potential land acquisition program including Hurst property including grant funding opportunities. • Waiting for response from City of Lynnwood regarding our proposal for Meadowdale Playfield Interlocal Agreement. • Updated lease payments based on inflation increases for all Frances Anderson Tenants pursuant to their existing lease agreements. • Finalized special event agreements for the Farmers Market and Edmonds SpringFest. Contracts authorized by City Council for 2023. Providing event support for the PAWS walk a new event in 2023. • Established 2023 goals and objectives by division, completed re -cap of 2022 Marketing and Advertising Plan, finalized 2023 Marketing and Advertising Plan. • Developed a matrix to ensure the proper permit and process is utilized for park usage (Park Rental, City Special Event Permit, City Contracted Event, Volunteer Events). • Converted room 123 in the Frances Anderson Center to a conference room to include video capabilities. • Completed outreach to 34 waterfront memorial bench leaseholders; next step will be to open available locations to the waiting list. • All full time parks and recreation employees completed required NIMS training for emergency management and submitted record of completion to risk management. Parks Planning & Projects • The 961h Ave Infiltration was successfully completed in January 2023, Blue Mountain Construction did a great job finishing this project on -time during the cold and wet winter season. • The Mika's Playground sign (for the all-inclusive playground at Civic Park named after Mika) has progressed from initial concept to a defined sign plan and location. Currently the sign design is being finalized for fabrication and installation. Packet Pg. 63 2.8.a • Mathay Ballinger Park —the improvement project commenced with a full legal survey and recording of the survey documents. The next step will be to contact PUD to seek permission to use their easement to allow a trail connection to the Interurban Trail. • On -call contracts were established for Geotechnical, Survey, and Professional Engineering services for park projects. • Yost Park - An initial scoping meeting was held to assess the inclusive playground project at Yost Park. Initial scoping and design are underway. • Johnson Property— completed a successful bid process for refuse removal. Work will commence to removal the large amount of refuse material on May 4, 2023. Following this, next steps include an asbestos survey, asbestos mitigation, and then contracting for the demolition. The permit for demolition is in progress. • Goose deterrent at Civic Park — A quote was secured for goose deterrent services at Civic Park. • Brackett's Landing North —A new outdoor shower and drinking fountain/bottle filler have been ordered and there are plans to hire contractor to install this Spring. Park Maintenance • Put together Civic Field tables and benches and deliver to site. • (1) Brackett's Landing North, (2) Seaview, (3) (4) City Park restroom vandalism repair including painting and replacement of fixtures. Some of these restrooms have been damaged and repaired more than once in Q1. (working for two months to get bids for automatic door locks and cameras) • Installation of a new sink at Hickman Park due to vandalism. • Hazardous Tree removals at Sierra, Maplewood and Pine Ridge Park, and Inner Urban Trail. • 5t" & Dayton Corner Park hardscape installation and landscape design completed and materials ordered. • Waterfront Center Fossil waterfront walkway sign installation. • Flower pole artwork installation titled "Hare". • Bench plaques installed that Brackets Landing South and Seaview Park. • Two Creative district signs installed at 5th and Main Street intersection. • Downtown tree and fountain holiday lights removed and fountain started for this season. • Showers and drinking fountains turned on for the season. • Library beds renovation including removal of all invasive ivy and heavily mulched. • Brackett's Landing North planter bed renovation. • Brackett's Landing South shoreline restoration and planting. • New benches installed at Meadowdale Clubhouse and Seaview Park. • Ongoing reorganization of entire park maintenance operations and significant amount of record purging and archiving following departure of long-term Manager. • Planting of memorial trees at Yost Park. • City Park restoration planting. • Supported the Museum's Winter Markets. Recreation • Designed and published the digital Summer 2023 CRAZE recreation guide. CRAZE went live online on April 3rd • Distributed a postcard mailer advertising the CRAZE Recreation Guide to 20,000+ Edmonds residents. • Social Media Engagement: Packet Pg. 64 2.8.a o Facebook: 1,484 followers, increase of 488 (49%) followers from Q1 2022. o Instagram: 997 followers, increase of 268 (36%) followers from Q1 2022. • Database Marketing: monthly emails have been going out the first week of every month. Emails include registration information, new programs, special events, park updates, etc. o Open Rate: above industry standards (averaging 57%) and click rate (averaging 7%.) o Registration spikes following email distribution which demonstrates engagement and usefulness to customers. • 35% increase in recreation revenue attributed to an increase in recreation and fitness class offerings and registrations. • 70% increase in athletic revenue attributed to returning adult volleyball (29 Coed Teams and 21 Women teams) and adult basketball leagues (12 teams). In addition, pickleball league participation continues to be strong with 62 doubles teams. • $13,500 decrease in facility rentals in the first quarter due to the Plaza Room being used for the pop-up library and unavailable for rentals, in addition the Meadowdale Clubhouse is being used by the Meadowdale preschool and also unavailable for rentals. It is anticipated that these numbers will be made up with an increase in shelter rentals and influx of plaza room rentals beginning in June. 250 shelter rentals scheduled to date 0 QR codes are up at all shelters to allow users to quickly access the rental schedule and place a reservation. • Fitness/Wellness programs: 0 Offered 25 varieties of classes, with 15 instructors in the fall and added Sound Bath, Gentle Yoga and Jazzercise in the winter/spring. • Youth and Adult Recreation: o Offered 61 total programs serving 315 participants. • Gymnastics: o Full staffing continues to be a challenge, but were able to run the Winter session without any cancellations. o Spring session, all classes are full with large waiting lists. Will add more classes if additional staffing can be secured. • Sweetheart Dance: 0 130 people of all ages attended the dance. Kids, parents, grandparents, relatives, and friends came to enjoy the glow themed dance party at the Waterfront Center. Reece Homes sponsored the DJ. The evening included dancing (wonderful DJ), crafts, cookie decorating, snacks and professional photos. • Environmental Education: o Held week-long Amazing Animals Spring Break Nature Camp with a full roster o K-6 education program is nearly fully booked with 83 two-part programs, 17 independent classroom programs, and six forest field trips booked. o Developed revised interpretive signage plan for Brackett's Landing North in collaboration with the local dive community. o Hired one new permanent 0.5 FTE Interpretive Specialist, three seasonal Ranger -Naturalists. Currently training staff for program delivery. o Kicked off planning for annual events including Earth Day, Watershed Fun Fair, and Puget Sound Bird Fest. • Meadowdale Preschool: 0 Maintained full enrollment of 14 participants in the both the morning and afternoon classes. Packet Pg. 65 2.8.a • Day Camps: o Marketed and planned the first Edmonds Spring Break camp. Enrollment was full at 15 participants in grades 2-6. This program was run out of the Frances Anderson Center. o Submitted a grant application with the Hazel Miller Foundation to provide scholarships for the Edmonds Summer Day Camp program. Human Services • Assisted in coordinating and conducting the Point -in -Time count in South Snohomish County. • Coordinated communication with the Day Warming Centers and Cold Weather Shelter ensuring those in need had accurate information and support. • Worked with DSHS to provide a dedicated Benefits Specialist for Edmonds residents in need (3rd Wednesday per month 10 am — Noon). • Developed a free cell phone/tablet program available twice per month at the Neighborhood Office. • Provided ongoing support for distribution of ARPA funding through Household Support Grant program. • Continued support for 5 motel voucher recipients, preparing for Department of Commerce funded program to end in June 2023. • Coordinated resources for people to include a high needs individual requiring support from Edmonds Police, South County Fire Community Paramedics, Adult Protective Services and Compass Health Care Coordinator. • Human Services Program Manager invited by the National Low Income Housing Coalition in Washington DC to be a panelist and participant in the Annual Housing Policy Forum March 2023. • Secured Council approval of a contract to utilize the Snohomish County Diversion Center, Council approved in February 2023. • Participating in Edmonds Emergency Preparedness Committee to ensure vulnerable residents are included in planning efforts. • Ongoing support of Snohomish County's efforts to rehabilitate and open an enhanced shelter in South County at the former America's Best Value Inn on HWY 99, anticipated open late Q4 or early Q1 2024. • Provided Social Services support at each Edmonds Community Court. • Ongoing partnership with City Hall Neighborhood Office to provide outreach from that location to individuals along the HWY 99 corridor. Commissions/Boards • Youth Commission - Nominated the four leadership roles of chair, co-chair, secretary and communications manager and selected year's projects including survey for teens, a teen forum, partner for the annual Earth Day event and to present annual report to city council. • Staff supporting Cemetery Board, Mayor's Conservation Advisory Committee and Park & Planning Board. Packet Pg. 66