2023-07-18 City Council PacketOp E D
o Agenda
Edmonds City Council
tnl. }nyo REGULAR MEETING
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250 5TH AVE NORTH, EDMONDS, WA 98020
JULY 18, 2023, 7:00 PM
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"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
1. CALL TO ORDER/FLAG SALUTE
2. LAND ACKNOWLEDGEMENT
3. ROLL CALL
4. APPROVAL OF THE AGENDA
5. AUDIENCE COMMENTS
THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE
AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO
THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE.
6. RECEIVED FOR FILING
Edmonds City Council Agenda
July 18, 2023
Page 1
1. Written Public Comments (0 min)
7. APPROVAL OF THE CONSENT AGENDA
1. Approval of Special Meeting Minutes of June 27, 2023
2. Approval of Special Meeting Minutes July 5, 2023
3. Approval of PSPHSP Committee Meeting Minutes July 11, 2023
4. Approval of PPW Committee Special Meeting Minutes July 11, 2023
5. Approval of payroll and benefit checks, direct deposit and wire payments.
6. Approval of claim checks and wire payment.
7. Community Engagement Vehicle Donation (Lynnwood Honda)
8. Body Worn Camera (BWC) Redaction Fees
9. Tree Board Member Appointment Approval
10. Board/Commission Candidate Appointment Confirmation
11. Board/Commission Candidate Confirmation of Appointment
12. Board/Commission Candidate Appointment Confirmation
13. Board/Commission Candidate Appointment Confirmation
14. Board/Commission Candidate Appointment Confirmation
15. Board/Commission Candidate Appointment Confirmation
8. COUNCIL BUSINESS
1. Resolution Increasing Vehicle License Fee - Transportation Benefit District (30 min)
2. Authorization for Mayor to Sign Contract with VIA Architecture for Comprehensive Plan Update
(30 min)
3. Resolution Regarding 2024 Budget Priorities (20 min)
9. MAYOR'S COMMENTS
10. COUNCIL COMMENTS
ADJOURN
11. COUNCIL AGENDA ITEMS
Edmonds City Council Agenda
July 18, 2023
Page 2
6.1
City Council Agenda Item
Meeting Date: 07/18/2023
Written Public Comments
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
N/A
Staff Recommendation
Acknowledge receipt of written public comments.
Narrative
Public comments submitted to the web form for public comments
<https://www.edmondswa.gov/publiccomment>
between June 29, 2023 and July 12, 2023.
Attachments:
Public Comment July 18, 2023
Packet Pg. 3
6.1.a
Edmonds City Council Public Comments —July 18, 2023
Online Form was submitted on 7/12/2023 7:09:57 PM
FirstName Nicole
LastName Gamlam
Email
CityOfResidence Edmonds
AgendaTopic Conditional Use Permit for trimming and topping Emerald Hills PLN2023-0033
Comments We own the home directly behind the Madrone trees which border the walking path
described in the application. We have lived in our home since 1987 and professionally maintained the
Madrone trees since that time keeping them to a good height in order to maintain our view. The most
recent trimming was done in 2020. The HOA took over the responsibility after that and we are now
overdue for the trimming as we have lost 90% of our view from the lower level and will lose 50% of our
view from the upper level over the next few months. We have found maintaining the trimming every 2-3
years optimal not only for view protection but also for the health of the trees and the cost factor
involved in bringing in larger equipment to handle the trimming height. There have been no issues with
the madrone trees falling, dying, or signs of erosion from this maintenance schedule. Please approve the
application for the tree trimming. Thank you, Nicole Gamlam
Packet Pg. 4
7.1
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of Special Meeting Minutes of June 27, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
N/A
Recommendation
Approval of Council Special Meeting minutes as part of the Consent Agenda.
Narrative
The Council Special meeting minutes are attached.
Attachments:
20230627 Special Meeting
Packet Pg. 5
7.1.a
EDMONDS CITY COUNCIL SPECIAL
MEETING DRAFT MINUTES
June 27, 2023
ELECTED OFFICIALS PRESENT
Neil Tibbott, Council President
Vivian Olson, Councilmember
Will Chen, Councilmember
Diane Buckshnis, Councilmember (arrived 7:04 p.m.)
Dave Teitzel, Councilmember
Jenna Nand, Councilmember
ELECTED OFFICIALS ABSENT
Mike Nelson, Mayor
Susan Paine, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Angie Feser, Parks, Rec., & Human Serv. Dir
Thom Sullivan, Facilities Manager
Beckie Peterson, Council Executive Assistant
Scott Passey, City Clerk
The special Edmonds City Council meeting was called to order at 5:00 p.m. by Council President Tibbott
in the Brackett Room, 121 5' Ave N, City Hall — 31 Floor, Edmonds, and virtually.
2. ROLL CALL
3. WORKSHOP BUSINESS — COUNCIL
A. OPENING REMARKS — COUNCIL PRESIDENT
Council President Tibbott reviewed the agenda items. He encouraged councilmembers as they reviewed the
data to highlight potential budget requests/ideas for the brainstorming agenda item and the creation of a list
to be included in the resolution.
B. STAFF INSIGHT — "HOW TO FRAME YOUR REQUEST TO GET THE BEST RESULTS"
— PARKS AND RECREATION DIRECTOR ANGIE FESER
Parks, Recreation and Human Services Director Angie Feser thanked the council for giving her seat at the
table to provide staff s perspective of the process. Looking back on last year's process, most would agree
that could have been done better. Last year's budget process was frustrating for the administration and the
council and likely the public. This year, the process is starting earlier, the council has done some great
community outreach, and the council has been working its priorities including the April retreat and today's
workshop. That helps staff understand the council's priorities and how to bring projects/programs forward
to support those priorities.
Ms. Feser explained simple capital projects take about two years; design and permitting the first year and
construction the second year. With operating, programs take a while to get in place and functioning. Staffs
plates are full and resources are already allocated which makes it challenging to make a change mid -stream.
Edmonds City Council Draft Minutes
June 27, 2023
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7.1.a
If council, mayor and/or the public want to make a change in 2024, now is the time to begin discussing it.
Capital plans are 6 and 20 years because planning, identifying funding, etc. often takes years. Capital
projects and programming are based on planning documents developed with public input such as the PROS
Plan. When something new is added mid -stream, something else has to come off staff s plate which is why
it is important for staff to know the council's priorities.
Another improvement this year is having review of the capital and operating budget earlier in schedule
which provides more time for discussion, working through the numbers, etc. It will also be helpful moving
forward for councilmembers to spent time with staff researching ideas and concepts to determine the goal,
intent, costs, etc. She recommended staff share their annual work plans so council is aware of what
departments are working on and to help the council understand the priorities staff is implementing. She also
suggested departments submit quarterly updates to show how they are tracking on their work plan.
With regard to budget proposals, she suggested councilmembers provide staff their goal or vision instead
of a small project that may not meet that goal. For example, Councilmember Nand's proposal last year for
beautification outside the downtown area to include trash and recycling bins, flower baskets, and benches
on all four corners of major intersections. Although she was able to put rough cost estimates together, she
knew some of it wasn't feasible but did not have time for further research. Once she had more time and
understood the intent, she was able to develop a more viable, feasible project to fulfill the goal/intent. She
suggested council propose the "what," and staff determine the "how."
Ms. Feser provided another example, a decision package from Councilmembers Chen and Teitzel for a
dock at a street right-of-way on Lake Ballinger. She understood the intent was to increase access to Lake
Ballinger, but a better idea was an ILA with Mountlake Terrace in their current project which would
leverage much more opportunity and cost much less. Councilmember Chen commented that was a separate
budget item. Ms. Feser summarized, a councilmember could suggest providing more access for Edmonds
residents to Lake Ballinger and staff could develop more cost effective ways.
Ms. Feser provided a third example, Councilmember Olson's proposal to replace gas powered hand tools
with electric. Although very well intended and a great opportunity for many reasons, it got lost in the weeds
because council got involved in the details of how to make it happen instead of allowing staff to figure that
out. A better way would be to ask what are 2-3 things that could be done to encourage people to replace
gas powered hand tools with electric and allow staff to develop ideas. She suggested decision packages
would be more successful if councilmembers shared their idea, goal, and/or intent and allow staff to propose
ideas to support it.
Discussion followed regarding the perception that council is directing staff, councilmembers doing research
to move their goals forward via the budget process, staff potentially not being able to fulfill every request,
and allowing staff to help councilmembers reach their objectives.
Councilmembers practiced phrasing potential decision packages as a question for staff to respond to:
Original Question
More Broad Request
Can we hire 10 new police officers?
How can we improve public safety?
Can we do an ILA with Esperance for the dog
How can we leverage City resources in an
ark?
existing amenity that provides additional access?
Can we provide a child friendly sculpture park at
How can the City provide additional art on the
the Burlington Coat Facto site?
Highway 99 corridor?
How can we harness the volunteer capability of
What can we do to have a more robust, more
this amazingly willing community in all aspects
assessable volunteer program throughout the
of City life?
city?
Edmonds City Council Draft Minutes
June 27, 2023
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Can we reduce the number of consultants the
City hires?
What are the implications of reducing
consultants?
Tree board voted not to pursue a heritage tree
What are spending priorities related to the Urban
program and do not want it funded in the budget.
Forest Management Plan? How could a tree
voucher program be implemented?
How can we reduce speeding on 76th Avenue
How can we address speeding in the City?
West?
Prioritize 76t' Ave W.
C. BUDGET OUTREACH — REVIEW FEEDBACK
Council Executive Assistant Beckie Peterson reviewed data provided to council:
• Draft minutes June 12 budget workshop
• Draft minutes June 20 public hearing
• Draft minutes June 22 budget workshop
• Input from boards and commissions regarding budget priorities
• Online feedback form — SurveyMonkey report of responses
0 125 responses
■ All but 7 responses from unique IP addresses (duplicates may be from shared IP address)
o Survey outreach via media, City's website, QR codes and announced at council meetings
o Survey is not representative or statistically significant
o Survey questions
Q 1. Are you an Edmonds resident
Q2. Where do you live in Edmonds? (general neighborhood/area)
Q3. What is your connection to Edmonds?
Q4. During our budget retreat, councilmembers identified several areas they would like to
see emphasized in upcoming years. Which do you think the City should prioritize?
(public safety, community spaces, city government, environment -watershed,
neighborhoods, human services)
Q5. To balance the 2024 Budget as required by law, the City of Edmonds has a number of
options to consider. Which option would you prefer the City use if needed to balance its
budget? (reduction in level of City services, reduce/eliminate services, increase user fees,
increase property taxes, other)
Q6. What are specific items that you would like to preserve funding for in the 2024 Budget?
Q7. What are specific items that you would like to reduce funding for in the 2024 Budget?
Q8. Are there new items that you think would be helpful to consider for the 2024 Budget?
Discussion followed regarding concern 125 responses was an insignificant percentage of the City's 43,000
residents, professional services that would be required to conduct a statistically significant survey, using
the information provided to guide a statistically significant survey, surveys done by the City of Kirkland,
building on data via repeat surveys, incorporating a survey into the City newsletter, and survey methods
(passive versus representative of the City's demographic).
D. "CAN WE?" BRAINSTORMING, CLARIFICATION AND PRIORITIZATION —
COUNCIL PRESIDENT
Councilmembers participated in a series of exercises:
• Review the information and identify themes that can be used to form questions.
• Develop a list of questions to address the themes such as, can we, how can we, what can we, etc.
• Councilmembers divided into two groups (Tibbott/Teitzel/Nand & Chen/Olson/Buckshnis).
Combine similar questions/intentions into one and put best questions/intentions on post -it notes to
share with the group and eventually refine for inclusion in the resolution.
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June 27, 2023
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Ms. Feser anticipated these exercises could result in fewer council decision packages; last year there were
78.
Councilmembers shared the questions they developed:
1. How can we reduce property crime in our city?
2. How can we improve public safety in high crime areas?
3. How can we add a police substation to Highway 99?
4. How can we significantly improve response to medical/fire emergencies at the waterfront?
5. How do we improve walkability in all neighborhoods?
6. What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic?
7. What can we do to reduce speeding on our streets?
8. How can we reduce speeding in key problem areas? 76', Olympic View Drive, 9' Avenue, 190'h?
9. How can we start leveraging our volunteers better?
10. Can we harness volunteer labor and knowledge for the benefit of our city/city budget?
11. How can we improve our organizational structure to deliver better outcomes?
12. How can we improve the accountability of staff outcomes? (REDI manager, Code rewrite, comp
plan)
13. How can we increase beautification in all business districts in Edmonds?
14. What can we do to increase direct human services to vulnerable populations in the city, especially
Hwy 99?
15. What city buildings need repair or replacement in the near future and how can we prioritize a list
to fix them?
16. How can we increase our public green spaces and preserve our mature tree canopy?
17. How can we provide watercraft access to Lake Ballinger for our residents?
18. How can we evaluate consultant/ contractor spending to ensure prudent choices?
19. How do we determine the best system for electing Councilmembers in Edmonds?
20. How can we collect relevant and statistically valid data for informing decision makers?
21. How do we work better with other south County regarding Ethics Boards?
22. How can we get trash collection service at SW County Park?
23. How do we deal with graffiti, trash and abandoned shopping cards around town?
24. How can we achieve a balanced budget without drawing down fund balances?
25. How can we have accuracy of questions and projections?
26. How can we prioritize ADA compliance throughout the city?
27. How can we accelerate street and sidewalk installation and maintenance?
28. How do we get positive environmental action on our waterways and creeks?
29. How can we fix the environmental issues in Perrinville?
E. COUNCIL RESOLUTION
Council President Tibbott advised councilmembers can submit additional questions/intentions for the next
week to the council office. The list will then be refined and put in the form of a resolution.
4. ADJOURN
With no further business, the special council meeting was adjourned at 6:32 p.m.
Edmonds City Council Draft Minutes
June 27, 2023
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7.2
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of Special Meeting Minutes July 5, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
N/A
Recommendation
Approval of Council Special Meeting minutes as part of the Consent Agenda.
Narrative
The Council Special meeting minutes are attached.
Attachments:
20230705 Special Meeting
Packet Pg. 10
7.2.a
EDMONDS CITY COUNCIL SPECIAL
MEETING DRAFT MINUTES
July 5, 2023
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Vivian Olson, Council President Pro Tern
Will Chen, Councilmember
Diane Buckshnis, Councilmember
Susan Paine, Councilmember
Dave Teitzel, Councilmember
Jenna Nand, Councilmember
ELECTED OFFICIALS ABSENT
Neil Tibbott, Council President
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Angie Feser, Parks, Rec., & Human Serv. Dir
Susan McLaughlin, Planning & Dev. Dir.
Todd Tatum, Comm./Culture/Econ. Dev. Dir.
David Levitan, Planning Manager
Jeff Taraday, City Attorney
Nicholas Falk, Deputy City Clerk
Jerrie Bevington, Camera Operator
The special Edmonds City Council meeting was called to order at 7 p.m. by Mayor Nelson in the Council
Chambers, 250 5t1i Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Teitzel read the City Council Land Acknowledge Statement: "We acknowledge the
original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes,
who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their
sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land
and water."
3. ROLL CALL
Deputy City Clerk Nicholas Falk called the roll. All elected officials were present with the exception of
Council President Tibbott.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
EXCUSE COUNCIL PRESIDENT TIBBOTT. MOTION CARRIED UNANIMOUSLY.
4. PRESENTATIONS
1. 2023 LEGISLATIVE WRAP-UP REPORT
Edmonds City Council Draft Minutes
July 5, 2023
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7.2.a
Community/Culture/Economic Development Director Todd Tatum recalled following the conclusion of the
legislation session, the council had a joint meeting with the planning board to discuss the housing bills. This
presentation will focus on other items from the 2023 legislative session and look toward 2024.
Debora Munguia, Capitol Consulting, reviewed:
• Legislative Overview
0 105-day biennial budget legislative session
■ Operating, Capital and Transportation Biennial Budgets adopted
o Democrats retain strong majorities in House and Senate
• 2023-25 Budgets - Operating
o $69.3B Operating Budget ($4.7B new spending; $3B in reserves)
■ Behavioral health ($1.2B)
■ Public schools ($2.9B in new spending)
■ Affordable housing ($519M — combined with Capital budget exceed $1B)
■ Climate investments ($400M)
■ Additional Basic Law Enforcement Academy classes
• 2023-25 Budgets - Capital
o $9B Capital Budget ($4.7B financed with GO bonds, leaves $95AM in bond capacity for 2024
supplemental)
■ $400M for Housing Trust Fund
■ $170M for additional investments in affordable housing and shelters
■ $224M for community -based behavioral health facilities
■ $613M for a 350-bed forensic hospital at Western State
■ $400M to PWAA for competitive awards
■ $25M for CERB
■ $423.8M for clean energy, energy efficiency and climate adaptation
2023-25 Budgets - Transportation
o $13.5B Transportation budget (phasing 2021-2029)
■ Continuation of CW projects ($16B) and Move Ahead ($17B)
■ $5.4B to fund highway improvements and preservation
■ $ 1 B towards the state's fish passage barriers
■ Traffic safety
■ Reducing carbon emissions (bicycle/ped infrastructure; public transit services, electrify
ports and other transportation equipment)
■ Declining revenue continues to be an issue
■ Proviso in transportation budget to look at a statewide retail delivery fee
City -Specific Legislative Priorities
o Phase $22.5M for SR 99 Project Stage 3
■ Not appropriated for current biennium, put in future category (after 2027-29 biennium)...
o Extend Marsh first right of purchase in transportation budget
o Reallocate and increase Marsh capital budget dollars
Councilmember Nand referred to the allocation in the operating budget for behavior health and asked if
there were opportunities for the City to partner with state agencies seeking to provide direct services in
south Snohomish County. Ms. Munguia answered there are a few state agencies that the City could reach
out to, Health Care Authority, DSHS and the Department of Commerce. She offered to follow up with Mr.
Tatum to determine what opportunities may be available and invited Councilmember Nand to describe what
services she was interested in. Councilmember Nand said she already reached out to City staff who are
overseeing direct services; she wondered about distributing ORCA cards to indigent community members.
She was told DSHS may be interested in funding a program that the City could help host with no addition
Edmonds City Council Draft Minutes
July 5, 2023
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7.2.a
to the City's budget. She was interested in programs like that, where the City could partner with state
agencies who are already providing services.
Councilmember Nand commented on the dearth of affordable housing shelters; Snohomish County is
acquiring the former America's Best Hotel and providing wraparound services with 45 beds. She referred
to the $170 million for affordable housing and shelters, and asked if the City could partner with DSHS or
whoever will be administering those funds to start provide services in south Snohomish County. Ms.
Munguia relayed her understanding that the Department of Commerce will be running the housing
programs. Their website has a list of various housing programs they are working with, some are for specific
types of housing including permanent supportive housing with wraparound services. She offered to follow
up with Mr. Tatum to determine what programs may already be available and how the City could partner
with either an agency or a nonprofit.
Councilmember Nand referred to the transportation budget, specifically the allocation for preservation
improvements of Highway 99. The City has already allocated millions for the Highway 99 revitalization
for the roadway and she asked if any portion of the budget was available for community revitalization. Ms.
Munguia answered the transportation budget goes through WSDOT who has specific priorities for those
funds and she was uncertain if any of it was for community revitalization. She asked for clarification
regarding what Councilmember Nand meant by community revitalization. Mr. Tatum answered the City is
allocated $22.5M in the transportation budget for a specific, scoped project. There may be a bit of leeway
to alter the scope, but it is primarily a transportation -related improvement. There are a number of other
grants and offerings that could be considered once there is a more cohesive scheme. He summarized there
were other funding opportunities that could and should be considered specific to Highway 99, but they were
not in the transportation budget.
Councilmember Buckshnis recalled when marijuana was legalized and alcohol sales were moved into retail
stores, the taxes were supposed to be allocated to public schools. She referred to the $2.913 in the operating
budget in new spending for public schools, acknowledging public schools were crying for help. She asked
where the taxes from marijuana and alcohol sales were going. Ms. Munguia said she could not recite exactly
how they were allocated, but recalled a fair share was also allocated to local governments. Councilmember
Buckshnis thanked Ms. Munguia for answering questions and sending information during the past year.
Councilmember Teitzel referred to $ 1 B allocated toward fish passage barriers and asked if that was for
barriers on both public and private property. Ms. Munguia answered due to the lawsuit, the state is required
to focus on priority areas in the lawsuit. Additional funds were added to the Brian Abbott Fish Barrier
Removal program which will fund other kinds of barriers. She believed those were public barriers and
offered to follow up on that. Councilmember Teitzel observed the state has put aside funds to address
undersized culverts and asked if the $1 B allocation also addresses culverts or was that a separate category.
Ms. Munguia answered the Brian Abbott Fish Barrier Removal Board is a separate bucket of money that
the Department of Fish & Wildlife administers. WSDOT has their own bucket of money for state culverts.
Ms. Munguia continued her presentation, advising any bills that did not pass in 2023 will automatically be
reintroduced in the 2024 session.
Additional Issue Areas of Interest
o Housing
■ A lot of discussion SB 6466 (TOD bill)
■ Recommend City engage in discussions during interim. Concerns included use of Floor
Area Ratio (FAR) as measurements, maps produced by cities, definition of BRT, and
ensuring affordability is built into bill
■ HB 1245 — designed to make easier to split large lots
■ Minimum parking requirements
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7.2.a
o Blake Response
o Public Safety
■ Changed vehicle pursuit law
■ Assault weapon ban bill
o Climate Laws
■ HB 1181 -added climate and resiliency goal to GMA
o Funding for Arts/Creative Economy
• HB 1575 (cultural access) - allows counties to impose 0.1% sales and use tax for up to 7
years (cities can impose if county does not by December 31, 2024)
• SB 5001 - allows city and county or adjacent cities to form a second public facilities district
(PFD) for regional aquatics or sports facility — voter approved sales and use tax of no more
than 0.2%
Looking Ahead and Next Steps
o Legislative changes
o Short session — all 2023 bills not approved will automatically be reintroduced at 2024 session
o Interim work
o Develop 2024 Legislative Agenda
Councilmember Nand asked whether the City could impose more stringent affordable requirements under
HB 1110 and whether the AMI scheme in the bill is a floor. Ms. Munguia answered yes. Councilmember
Nand asked if there was any ceiling such as could the City impose income restrictions, 50% AMI, etc. Ms.
Munguia commented there is already legislative language related to AMI that HB 1110 did not change; a
city can select the AMI percentage, basically there are no restrictions regarding what the City could require.
Councilmember Nand recalled at the joint council/planning board meeting, Council President Tibbott stated
the AMI in Snohomish County is $113,000/year. For that reason, getting housing units built that people
earning minimum wage can afford will be difficult so Edmonds will need to be more aggressive.
Councilmember Nand said the issue many people had with Senator Liias' bill (SB 6466) was the
contemplation of 6-story apartment buildings with absolutely no parking. She asked if that was something
he would budge on or something that other cities objected to. Ms. Munguia answered it was not just
residential buildings, it could also be commercial. The bill was crafted so that a city would have flexibility
for all commercial or all residential; many affordable housing advocates want to see residential. The parking
restriction is something that continues to be hotly debated. An element built into HB 11100 and the TOD
bill would allow a city to submit a study to the Department of Commerce for a potential variance. She
recalled the AWC had agreed to that, but it would be pretty onerous and needs continued discussion.
Councilmember Nand referred to huge apartments on First Hill with no parking where people drive around
for 20-30 minutes to find on -street parking. Seattle has a new scheme where guests who want to park on
the street will be required to obtain a parking permit which she said seemed like an administrative
nightmare.
Councilmember Nand referred to hyper dense development contemplated for what had previously been
suburban areas and asked if there was any acknowledgement of the need to retain the mature tree canopy
or shade equity for those areas, particularly Highway 99 where the heat dome in 2021 killed hundreds of
people. She asked if the City should lobby about that. Ms. Munguia recalled discussions about that, and
agreed conversations need to be had, and information needs to be shared with the City's delegation. There
were considerations for critical areas and things like that. With regard to the tree canopy, everyone would
need to understand what that means and the discussion did not reach that level. Councilmember Nand
commented if there are statewide density requirements, there should be a statewide tree code requirement.
Councilmember Paine referred to municipal funding for the next session, suggesting time be spent on the
municipal aspects of multimodal transportation options which would include more transit options, increased
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transit options for municipalities particularly in south Snohomish County to improve road safety, get people
out of their vehicles, reduce vehicle miles traveled, and create access to funding for sidewalks, bike lanes
stormwater infrastructure, watershed protection and tree canopy protection. She expressed interest in
finding funding for municipalities to improve public and supported housing options at the municipal level;
funding for housing that meets the 50% or less AMI. Although targets were established, half the community
will need housing for people earning 50% AMI or less and half of those will need supportive housing such
seniors and people who are disabled. She commented on the need for funding access at the state and
municipal level to ensure those programs are funded. It doesn't help to tell municipalities what they need
to do without providing funding mechanisms.
Council President Pro Tern Olson thanked Ms. Munguia for making it feel like home when visiting
Olympia, noting more than any other legislation session during her term, she felt like Edmonds needed to
pay attention and be engaged in what was happening. She asked if the bills that were not approved or bill
that did not get through the system would automatically be brought back. Ms. Munguia answered anything
the Governor did not sign will automatically be reintroduced. Whether legislators will pursue moving them
off the floor or through committees remains to seen. The ones she mentioned, she definitely expects they
will be reintroduced. Council President Pro Tern Olson pointed out what an aggressive stance that was; that
would be like the council revisiting everything they did not approve the previous year. She summarized it
was worthwhile for the public to know about that.
Council President Pro Tern Olson noted the headings on the slides were Budget 2021-23 and asked if that
should have been 2023-25. Ms. Munguia agreed it should have been 2023-25.
Council President Pro Tern Olson referred to the bill regarding not requiring parking, and suggested it
would be a reasonable compromise to provide a percentage for Zipcars. Residents may own a car, but
sometimes cars are necessary and by sharing cars, there would be less need for parking and fewer cars on
the road. She suggested the legislature explore that as a possibility. She suggested the Edmonds city council
think about whether to form a citizen task force to look at the bills that did not pass and evaluate how to
lobby in the next session.
Council President Pro Tern Olson commented on the amount of opioid money the City receives from the
settlement. She recalled during South County Fire's presentation there was a discussion regarding ways
that money could be spent. She asked if it would be appropriate for cities, counties and the state who receive
this money to put it behind diversion efforts in the Blake Fix to ensure there are funds to support
opportunities for recovery. Ms. Munguia responded she was sure they will be looking at every source
available. She offered to look into whether those funds could be spent in that way.
Councilmember Chen expressed appreciation for feeling welcome when Edmonds visited Olympia. One of
the bills that did not make it through the 2023 session was HB 1245. The way household income was
discussed, he suggested consideration be given to multigenerational households where the per capita
income could be much lower. For example, his father-in-law's household has three generations living
together.
With regard to public safety, Councilmember Chen acknowledged other cities may similar issues, but
Edmonds constantly has speeding issues which is a safety concern as well as an inconvenience for residents.
He suggested the next session consider allowing speed cameras in areas outside school zones. He assumed
speed was likely a statewide issue.
Councilmember Buckshnis commented with the short session in 2024, she hoped some of the bills that get
reintroduced are not pursued. With regard to restrictions on parking, the legislature is not looking at it
regionally. There is density everywhere on Highway 99 which raises concern with sidewalks, infrastructure,
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7.2.a
and stormwater as well as sewer capacity. She recalled HB 1110 had some type of caveat related to sewer
plants. She was concerned the legislature was looking at issues city by city instead of regionally and the
environment was suffering. For example people may live in Shoreline but work in Edmonds. Edmonds'
demographics are not shifting to light rail, buses or Zipcars. She was also concerned with the lack of design
standards for multifamily buildings and/or requirements for preserving nature. She feared a no holds barred
approach would be problematic. Ms. Munguia agreed those were good conversations to have with
legislators, explaining to them the impacts that implementation of a bill will have on the City.
Councilmember Teitzel referred to the regional PFD concept for a regional aquatic center and asked how a
region would be defined. Ms. Munguia said she would need to review the specific language in the bill, but
recalled it was contiguous cities or a city and the county. Councilmember Teitzel asked if it would be
limited by county lines or could it be north King County and south Snohomish County. Ms. Munguia
answered she thought that could be done and offered to doublecheck.
5. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER.
COUNCIL PRESIDENT PRO TEM OLSON MOVED SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO AMEND THE MOTION TO PULL 9.2, ARPA USE ORDINANCE, UNTIL BOTH
STAFF AND COUNCIL ARE READY FOR IT TO COME BACK.
Council President Pro Tern Olson advised Administrative Services Director Dave Turley requested the
ordinance be removed and there have been reservations expressed by councilmembers.
Councilmember Buckshnis said she has voiced her concerns, and recommended it be sent to the planning
board.
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
Mayor Nelson described procedures for audience comments.
Marjie Fields, Edmonds, commented on the comprehensive plan update. She thanked City staff for their
outreach efforts to represent all citizens. In looking at the comprehensive plan information, she was
concerned that the environment seems like a low priority. The council identified environmental and
watershed issues as a budget priority during the April retreat; however, it does not appear that any
environmental organizations are included in the Community Champion Committee and it seems like
environmentalists are an underrepresented category. She was glad to see work sessions were planned and
looked forward to productive dialogue. The online survey did not seem to reach anyone she knew. She
thought it was flawed, but when she mentioned her concerns, no one seemed to know what she was talking
about. She thought the way the survey was set up pitted environmental issues against social justice issues,
issues that should never be in competition as protecting the environment is social justice and environmental
protection is the overarching protection for all life. When we fail the environment, at -risk populations suffer
the most.
Darrol Haug, Edmonds, referred to the ARPA funding ordinance and agreed delaying it to a future
meeting was a good idea. He noted $8 million can go a long way and be used for a lot of things. First the
2023-2028 capital program is 130 pages long and the facilities section identifies $12 million in needs. The
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7.2.a
City spends approximately $1 million/year on streets, but studies indicate the need is about $3 million/year.
The City has no funding identified for the arts corridor, people want sidewalks, and there are a lot of old
buildings that need maintenance including the Frances Anderson Center and City Hall. He referred to page
124 of the capital program and the Library Plaza water system, noting there has been water intrusion as a
result of the library building rain garden since it was installed in 2003. An evaluation in 2018 determined
it needed to be replace, yet it is not scheduled until 2028. There are reports of mold in the ceiling, something
that should be addressed before the library is opened again and ARPA funds could go a long way to address
that. The Waterfront Study identifies additional ideas; there are no plans to study how to provide emergency
access to the waterfront which will be important with double tracking and more ferries. He applauded the
council for seeking input from the community and encouraged the council to continue that effort including
gaining input from citizens in all areas of the City to best utilize ARPA funds.
7. RECEIVED FOR FILING
1. WRITTEN PUBLIC COMMENTS
2. 2024 BUDGET PRIORITY OUTREACH EFFORTS HANDOUT
8. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF SPECIAL MEETING MINUTES OF JUNE 22, 2023
2. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 27, 2023
3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT
9. COUNCIL BUSINESS
1. BOYS & GIRLS CLUB NEW FACILITY DESIGN
Parks, Recreation & Human Services Director Angie Feser advised review of the schematic drawings for
the new Boys & Girls Club (BGC) facility is part of the ground lease between the City and the BGC. The
design was presented to the PPW committee on June 13 and full council on June 20 with a public hearing.
Tonight is a summary presentation and to answer council questions. Staff is asking for council approval of
the design as presented to allow the BGC to move onto the next step. Council will review the project two
more times for aesthetic qualities and details as it progresses.
Bill Toukalas, Executive Director, Boys & Girls Club of Snohomish County, applicant for the project,
explained the BGC has been a community facility in partnership with the City since 1968 in the former
Edmonds High School fieldhouse. The design of Civic Park allotted a 12,000 square foot footprint for the
BGC. After determining it was not feasible or practical to repair or expand the existing building, the club
plans to demolish the existing building and build a new 16,000 square foot facility. The building will include
an 8,000 square foot gymnasium and approximately 8,000 square feet of activity area (4,000 square feet on
the ground level and 4,000 square feet on the second story). The design compliments the improvements
made at Civic Field Park and there is an expectation the building will have a certain amount of public use
when the kids are not occupying it. The BGC listened to the council's comments about solar panels,
retaining some of the building's history, potentially dressing up the north wall with artwork, and
incorporating some of the original gymnasium's wood floor into the design.
Adam Clark, 2812 Architecture, reviewed:
• Enlarged site plan
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7.2.a
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o New Boys & Girls Club facility
■ 11,760 SF footprint with 4,733 SF upper floor (16,493 SF total)
o Existing building planned for demolition due to:
■ Structural Integrity
■ Accessibility
■ Life safety
■ Limited flexibility
• West elevation
o Contemporary design (Ground Face CMU, glass, wood structure)
o LEED Silver standards
■ Minimal carbon footprint
■ Efficient HVAC
■ Opportunity for solar
• South elevation
o South facing entry for park connection
o Abundance of natural light for interior
o Biophilic design to increase occupancy connectivity to the natural environment
• East elevation
o Utility spaces on southeast for economy
0 30' high gym (23' required to underside of structure)
o Existing building average height 33'
• North elevation
o Varied materials and surface planes
o Canopy for weather protection at street
o Possible art on wall
0 20' building setback from property line. Proposing to put building at back of sidewalk — interior
area needed
• Rendering (looking from southwest)
o Planning to add garage doors below canopy on gym wall (not shown on rendering)
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7.2.a
Rendering (looking from northwest)
Mr. Toukalas relayed since the last meeting with council, he spoke with ECA Executive Director Joe
McIalwain who mentioned the arts commission had discussed graphics on the south wall of the ECA
building facing the north wall of the BGC and possible synergy between them. The building height and
setback will be considered during the permit process and he was hopeful those could be overcome to allow
16,000 square feet. The construction zone will be a tight footprint; the BGC is committed to restoring
anything disturbed during construction to its current condition.
Council President Pro Tem Olson observed the garage doors on the west side were added at the request of
a councilmember. She did not think it looks as nice with the garage doors and a resident mentioned the
garage doors make the building look like a fire station which may not be the look the BGC was going for.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO APPROVE THE DESIGN AS IT RELATES TO THE PARK WITH CAVEATS,
POINTING OUT DISCREPANCIES WITH THE EDMONDS CIVIC PARK PLAYFIELD DESIGN
GUIDELINES ON PAGE 3, SECTION 1, MASSING AND ARTICULATION, AND SECTION 5,
ROOFLINE AND ROOF MOUNTED EQUIPMENT.
Council President Pro Tern Olson said she identified at least two caveats and possibly other councilmembers
could add to the lists of caveats; there are items in the Civic Field Park Playfield Design Guidelines that
this design does not meet. She was unsure the original author of the design guidelines, and if the ADB, staff
or planning board via the public hearing process decided to deviate from the design guidelines, she would
not personally take offense, but she did not support council approving a design that does not meet elements
of the design guidelines. Her motion to approve the design as it relates to the park with those two specific
caveats where it does not meet design guidelines allows the BGC to continue to move forward and gives a
heads up to the entities that receive this approval that those are two specific areas the council highlighted.
For Councilmember Paine, Council President Pro Tern Olson provided clarification regarding the sections
in the design guidelines that she referenced. Councilmember Paine commented her children attended the
BGC and she agreed it was difficult to reach the upper floor. The building has been well loved by the
community and has served its purpose. She appreciated that the building would be LEED which guarantees
some sustainability of materials, etc. which was very appropriate. She liked the idea of collaborating with
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7.2.a
the ECA to have artwork on both buildings that pulls them together visually. In her mind, solar panels were
a giant plus. She agreed compliance with the current code was paramount. Building height is an area of
focus and she agreed the guidelines do need to be followed. She summarized it was an exciting project that
will be refined by other processes.
Councilmember Buckshnis commented the Civic Field Park Playfield Design Guidelines were developed
in 2018 when there was not a clear idea of the BGC's plans so she understood why Walker Macy was very
conservative in the design guidelines document. With regard to height, she referred to the variance process
such as was granted for the Waterfront Center. She agreed the guidelines were important, but the gym could
not be 2' feet short. She referred to a citizen's recommendation that this go to the Architectural Design
Board (ADB) now and Ms. Feser's response that it will go to the ADB as part of permitting process.
Councilmember Nand thanked the BGC for incorporating the feedback from the public hearing and from
the city council. Noting there is a significant footprint on top of the gymnasium which may be reduced by
the placement of solar panels, she asked if there was an opportunity for rooftop access such as a meditation
space, community garden, etc. With activities geared toward children, there is an understanding that
behavioral issues can be address by children having access to a calming environment and places to de -
stimulate themselves. She asked if that could be incorporated into this design or would it be too challenging.
Mr. Clark said they looked at the option for a green roof, but felt solar was more important. Allowing people
on the rooftop presents additional challenges because two exits would be required as well as elevator access
to the roof which would extend the height 8-10 feet.
Councilmember Chen referred to water issues with the library roof and did not like the idea of a new
building having a roof leak and preferred locating solar panels on the roof. As he looked at the beautiful
design, he recalled the graffiti in the $22M Civic Park and asked how that could be prevented on this
building coupled with keeping kids safe. He suggested the addition of a fence or other ways to protect the
building and also keep kids safe. He thanked the BGC for listening to the public comments about solar
panels and agreed that would be a good feature. Mr. Toukalas answered some other BGC projects include
an indoor graffiti wall where kids can express themselves without damaging the building. Councilmember
Chen was hopeful those who were doing the graffiti would come inside and use the graffiti wall. Mr. Clark
suggested adding a graffiti coating on the building to make it easier to clean off.
Council President Pro Tem Olson commented an indoor graffiti wall was a good, creative solution as was
a meditation space. She suggested the petanque courts, when not in use, would be a good place for
meditation. With regard to having this level of design reviewed by the ADB, she wondered if the ADB
would be willing to have an informal conversation to provide early input to the BGC which could help
expedite later stages. She summarized that might be of value if staff could make it happen.
Councilmember Paine referred to the Civic Park Design Guidelines that were referenced and asked if they
were guidelines or requirements. Ms. Feser answered they are guidelines, strong suggestions, ideas,
concepts or practices that were envisioned to help the building fit aesthetically into the park. The guidelines
were developed by Walker Macy during the park master planning process to create guardrails for the BGC
if their building was renovated or rebuilt to help the structure fit within the park. Mr. Toukalas commented
the guidelines and the design were not developed in parallel timeframes. When Walker Macy was going
through the design phase, the BGC was still contemplating whether they would stay at Civic Park. If the
guidelines and the BGC design had been developed on simultaneous timelines, the guidelines may have
been different.
Councilmember Teitzel commented looking from the west, it appears the roof is entirely flat. Mr. Clark
answered it is sloped behind the parapet to drain water to the north and south. Councilmember Teitzel
relayed his understanding the BGC will be asking for a 5-foot variance to accommodate the height of the
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7.2.a
gym. He asked about additional height if solar panels are added to the roof. Mr. Clark answered likely an
additional 12-18 inches, but they would be pretty well screened by the parapet.
MOTION CARRIED UNANIMOUSLY.
2. ARPA USE ORDINANCE
This item was removed from the agenda via action taken under Agenda Item 5.
3. CONSOLIDATED APPROACH FOR 2024 COMP PLAN UPDATE AND HIGHWAY 99
SUBAREA PLAN
Planning & Development Director Susan McLaughlin explained this is regarding the contract for the
comprehensive plan and the environmental analysis on Highway 99. She reviewed:
• Recap of 2022 visioning efforts
o Intent
■ Reach populations we don't often hear from in the public process
- Inclusive branding that led to naming of the comprehensive plan, Everyone's Edmonds
- Survey and marketing in multiple languages
- Meet people where they are
- Have a neighborhood presence
- Test new outreach strategies
- Willingness to make mistakes and learn -not let imperfection e the enemy of good intent
o Goal
■ Solicit 3,500 comments from the community
■ One comment equals
■ Each response to a survey question
■ Each comment recorded at outreach event
■ Over 8,500 comments were collected
o Foundations of Visioning Outreach
■ Week 1: Identity
■ Week 2: Quality of Life
■ Week 3: Economic Growth
■ Week 4: Environment
■ Week 5: Culture
■ Week 6: Livability and Land Use
o Summer 2022 Visioning Activities
■ Collective Visioning
- Coffee Chats - themed neighborhood conversations
- Weekly Articles - help put weekly themes into context
- Table at local events - meeting people where they are
- Yard signs - raise awareness
- Panel Discussion - in-depth conversations on key topics from subject matter experts
- Walk & Talks - explore key topics in real world scenarios
- Online Surveys - allow individual expression
- Multi-lingual Branding - process of building trust
o Who did we hear from?
Edmonds City Council Draft Minutes
July 5, 2023
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Packet Pg. 21
7.2.a
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• Draft Vision Statement
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o Vision statement based on tally/analysis of 8,500 comments, which were synthesized into
succinct statement
o Want to keep integrity of vision statement because it was intentionally crafted by the number
of times a word was expressed in the 8,500 comments
o Recurring themes will help provide transition to the comprehensive plan goal and policy work
• How was the vision statement vetted?
o Online survey open late February to early April 2023
o Sent to all City households via Mayor's Quarterly Newsletter
o Also sent out via project email list and city social media
■ 51 % - "hit the mark"
■ 49% - did not
• Transitioning from vision to comprehensive plan
o The Community Vision Statement frames the upcoming goal and policy discussions in the
Comp Plan
o Is there still a chance to "wordsmith" the vision statement. Sure, but staff is committed to
retaining the integrity of the collective comments we received during initial visioning phase.
o The next phase of community engagement is intended to enrich the vision by discussing
specific topics such as:
■ Compliance with recent housing bills for topics such as middle housing & ADUs
■ Neighborhood business districts/economic development
■ Climate resilience, natural resource protection and waterfront planning
■ Equity, displacement risk and environmental justice
• Summer 2023 Engagement
o Community kick-off in late July with continued efforts to "meet people where they are"
o Ongoing presence at community events such as: the Summer Market, Community Fair and
Reimaging Events
Edmonds City Council Draft Minutes
July 5, 2023
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Packet Pg. 22
o Consultant team will develop Community Engagement Plan with additional outreach events,
strategies and formation of the Community Champions Committee
o Social media, guest speakers, and updating project website
Planning Manager David Levitan reviewed:
• Consultant RFP and Selection Process
o RFP issued in summer 2022 was unsuccessful
o Updated RFP issued in March and closed in late April; included optional task for Highway 99
SEIS
o City received four proposals, which were reviewed in early May
■ Two proposals included optional Highway 99 SEIS task (with different approaches)
■ Top two consultant teams were interviewed in mid -May (one with optional SEIS and one
without)
o Interview panel unanimously selected VIA Architecture Team
o City negotiated scope of work, budget and schedule, including:
■ Highway 99
■ Waterfront issues
■ Environment and natural resources
■ Economic development plan
■ Scale of outreach
Scope of Work, Budget and Schedule
o VIA's proposal includes
■ Production of the comprehensive plan document, including EIS
■ Additional focus on Highway 99 subarea, including dedicated community outreach,
potential plan/code refinements, and SEPA review
■ Development of an Economic Development Plan
■ Illustrative waterfront vision
o Heavy focus on inclusive engagement and graphic -rich materials
o Includes numerous touchpoints with boards/commissions and the public, including:
■ Five meetings with planning board and two meetings with city council in advance of public
hearings; staff will provide additional frequent updates
■ 2-3 meetings in each of the City's neighborhood commercial areas
■ Public EIS scoping and review meetings
■ Online engagement strategies
Why Highway 99 SEIS + Comp Plan EIS?
o VIA team reviewed previous council discussions and community feedback related to Highway
99 Subarea 5-year update and the council's request for a Highway 99 SEIS
o Recommended the integration of Highway 99 environmental analysis into the Comp Plan EIS,
so that the City can take a holistic approach to future growth and environmental protection
o Aligns with staff s feedback to council last fall, and would provide:
■ Efficient and coordinated process within the project timeline
■ Allow City to identify potentially significant environmental impacts and necessary
mitigation measures at a citywide scale
■ The same level of analysis envisioned for the SEIS would still occur
o City council could still choose to amend the subarea plan and/or repeal the planned action
ordinance.
Community Champions Steering Committee
o In line with P&D's Equitable Engagement Framework, the City is proposing the use of a
Community Champions Steering Committee to weigh in on key policy issues
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Packet Pg. 23
7.2.a
o Community Champions will include a variety of historically underrepresented groups,
including racial minorities, older residents, non -motorized transportation users/advocates and
environmental organizations.
Next steps
o Finalize the contract with VIA and committee/council review
o Introduce project approach to planning board (July 12)
o Community kick-off (late July)
o Form Community Champions Steering Committee
o Neighborhood meetings and other outreach (Community Fair, Summer Market, Reimagining)
Councilmember Nand expressed appreciation for the hard work staff put into visioning in preparation for
the comprehensive plan update. With regard to the process going forward with the visioning statement, she
was struck by the use of sesquipedalian terms and the strong bias in the terminology used throughout the
materials that would be more likely to engage college graduates or those with advanced degrees, and not
those with less formal education or younger people. Although the City is trying to target historically
misrepresented communities, what she sees at feedback events is people who likely are college graduates
which is not a broad representation of the community. She loved the substance, the ideas and the breadth
of topics covered in the visioning statements, but it may have more impact if some of the multisyllabic
terms were changed to shorter, punchier statements.
Councilmember Nand referred to the chatter about the use of consultants. With the $400,000 budgeted for
this project, she asked if some of the people in the community who are already engaged could be
incorporated such as My Edmonds News, the Edmonds Beacon, and the Edmonds Neighbors Facebook
group. For example, the moderator of My Edmonds Neighbors, Sarah Butler, moderates thousands of
comments every week from Edmonds community members and does not receive any compensation. In her
position as liaison to the tree board, it seems the people who participate are not imbedded in the community
the way these individuals are who do this basically as a community service with little to no compensation.
She understood from the perspective of journalistic integrity, it is desirable to have My Edmonds News and
the Edmonds Beacon able to critique government's process, but they also do incredible work with
community outreach and town halls. She questioned whether there was a way the consultant could do that
while still allowing those sources to lambast the council if they did not like the council's process.
Councilmember Nand asked about the compensation model for the community engagement plan and the
public process for recruiting Community Champions. Ms. McLaughlin acknowledged Councilmember
Nand's comments about the language that was used in the visioning statement, noting the words used most
often in the process were reflected. With the census tracks that responded most to the surveys and attended
events, sometimes educated terms do show up in the vision statement. She agreed there was opportunity in
the development of goals and policies to develop value statements and to frame topic areas using layman's
terms.
With regard to the compensation model, Ms. McLaughlin explained for years the City has relied on unpaid
or underpaid organizations in under -represented areas of the City to provide feedback. It would be similar
to the City asking an engineering firm for free feedback, when the City should be compensating them for
their input. The compensation model levels the playing field and pays people for the services the City needs
to provide an inclusive comprehensive planning document. In terms of the actual transactional process, that
is still being worked out. It has been done in other cities in a multitude of ways, gift cards, W-9 forms, etc.
Once the list of organizations and participants is developed, staff will determine the best transactional
approach.
Councilmember Nand asked if the AMI calculations for new density could be considered as part of the
comprehensive plan update. With the scope of the housing bills, this will be a very important comprehensive
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Packet Pg. 24
7.2.a
plan update for the City. In an earlier presentation, the City's lobbyist said 80% AMI from HB 1110 would
be a floor, the City could push it down to 50% AMI and make it much more stringent for developers. There
are also ways the City could get more bang for the buck with MFTE. She asked if those would be within
the scope of the consultant's services. Mr. Levitan answered as it relates to the comprehensive plan and HB
1110 compliance, those are specific income bands, 0-30%, 30-50%, 50-80%, etc. up to over 120% AMI.
When they are implemented via the development code to comply with something like HB 1110, there is
some flexibility, the City does not have to use the same income levels, but the income levels would need to
be justified and rationalized. The comprehensive plan would give that policy guidance; for example, the
City has identified this and wants to go above and beyond what is statutorily required. Code amendments
typically follow the comprehensive plan by approximately six months.
Councilmember Nand referred to weekly articles in local news sources and asked if those could be
sponsored. Ms. McLaughlin answered it would be very ambitious to promise weekly articles over the next
1 %2-2 years. It is a great idea to encourage guest views, but that strategy will need to be framed.
Councilmember Buckshnis said the 8,500 comments were limited to 120 characters, similar to a tweet. She
would like an opportunity to review the comments to see the common themes. She did not think healthy
streets was thought of by anyone until Ms. McLaughlin joined the City. She relayed some citizens informed
her they attended all the presentations, but the data states no one showed up at some of the presentations.
The council has not seen the notes that were used to develop the vision statement. The vision statement was
revealed at Porch Fest, but the council has yet to vet it. The yes/no survey that was sent out angered many
people; she was trying to calm people down and give them an opportunity to look at the 8,5000 comments
and how they were used to create the vision statement. Ms. McLaughlin said she would be happy to send
council the categorized 8,500 comments. Councilmember Buckshnis asked if they could be posted on the
City's website. Ms. McLaughlin answered they were large to put on the web, but a way could be figured
out. She said the advertising of events last year was transparent and there were people at all the events. All
the comments received are included in the documented 8,500 comments. Staff was very meticulous about
documenting every comment because the goal was to ensure that every voice was heard. Councilmember
Buckshnis encouraged staff to provide a link to the comments.
Councilmember Buckshnis recommended bifurcating the EIS from the comprehensive plan. In July 2022,
via Ordinance No. 4079, the council asked for a SEIS for the subarea plan. The subarea plan deals with a
portion of Highway 99, not all of it, and she did not want to lump an EIS in with the comprehensive plan.
This is an update to the 2020 comprehensive plan, but it seems like it should be rewritten. Ordinance 4079
addresses units, land use, development thresholds, transportation thresholds, elements of environmental and
degree of impacts, and changed conditions; aspects that need to be addressed for buildings in the subarea
area of Highway 99 which does not include the international or hospital districts. She preferred to separate
the comprehensive plan from the SEIS and have Herrera do the SEIS. The SEIS does not need to flow into
the comprehensive plan and she felt staff was overreaching saying the SEIS needs to be part of the
comprehensive plan when it is a separate thing compliant with Ordinance 4079.
Ms. McLaughlin answered the environmental framework, a SEPA analysis, is very standardized. How
things are analyzed and what things are analyzed is a very tried and true methodology. Because a citywide
environmental analysis is being done through that methodology, it would be redundant to do them at the
same time for overlapping areas. The preference is to leverage that work and spend more money on outreach
and get more community conversations which will lead to more customized outcomes. This approach will
get the best outcome in the most efficient way.
Lindsey Amtmann, environmental planner, Herrera Environmental Consultants, explained during the
RFP and procurement process she was able to review comments made to council on the Highway 99 EIS.
In her opinion, a lot of community and stakeholder concerns have not been addressed through the EIS
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process, but the calendar keeps moving on and the City now needs to update its comprehensive plan. As a
SEPA practitioner of over 20 years, it makes the most sense to do one EIS. The City will have a
comprehensive plan and an EIS that looks at potential environment impacts of the comprehensive plan. One
possibility is to do a separate EIS for the Highway 99 corridor. She proposed the City complete one EIS for
the whole city. The two main reasons for doing an EIS are, 1) the proposed action or the project is changing
a lot, or 2) if environmental impacts were missed, neither which are the case in this instance. In this case,
the community is not satisfied. If the City is trying to meet its comprehensive plan goals and other city
planning goals that are triggered by what is done in the Highway 99 corridors, some of the actions and
mitigation may take place elsewhere in the City. If the Highway 99 process is siloed, there may be people
in other neighborhoods who aren't paying attention because they don't think they are part of the Highway
99 community. Having a citywide EIS process is the best chance of capturing all the stakeholders and
addressing the concerns of everyone in the community, not just one area.
Councilmember Buckshnis said she is following the ordinance the council approved in 2018 and asked if
Ms. Amtmann had read Ordinance 4079, establishing a planned action for the Highway 99 subarea pursuant
to the SEPA. Ms. Amtmann responded she has, but it has been a while. Councilmember Buckshnis said the
council asked for the EIS because there are a lot of units coming on line and citizens in the Highway 99
subarea are concerned about their neighborhoods which is the reason a specific ordinance was adopted. She
did not have a problem with doing a separate EIS for the entire City, but in July 2022, the council asked to
have an EIS done because citizens want to know about density, land use, pollution, and other issues that
would be addressed in an EIS rather than wait until the end of 2024 when a citywide EIS is done. She
reiterated there are units coming on board now and a SEIS needs to be done because citizens want to know
the impacts of the units, what will happen to the aquifer, etc.
Ms. McLaughlin commented the subarea plan relates to housing capacity as well as development activity.
The development that has occurred is a fraction of the threshold that was anticipated in the subarea plan
EIS for Highway 99 in terms of development capacity. The analysis in the EIS anticipated thousands of
units and the impacts relative to traffic, stormwater, etc. were mitigated. A critical aquifer recharge
ordinance is be developed and will be ready later this month. She summarized the discussion is not about
impacts that were not analyzed in the subarea plan EIS, the discussion is about things like displacement
that weren't originally addressed and that need to be addressed in a citywide EIS. The Highway 99 area
cannot be isolated because it would be inequitable to analyze displacement only in that one area. It is
important to think about the housing approach citywide, particularly when members of the Highway 99
subarea feel they are taking the bulk of the density. That is a real conversation that needs to occur at a
citywide level to balance the density and analyze it relative to the transportation, stormwater, community
facilities, parks, etc.
Mr. Levitan explained whether or not the 3,325 residential units covered by the planned action ordinance
are appropriate or not, it points to the need to analyze it with a citywide comprehensive plan EIS. If there
is concern that too much growth has been dumped into Highway 99 neighborhoods, one of the alternatives
that could be analyzed in a comprehensive plan EIS is a no action alternative that is based on current land
use and zoning plus 1-2 other alternatives, one of which could analyze reducing the number of residential
units assumed in the Highway 99 subarea. He cautioned, those numbers were based on the 2035 growth
targets which were several thousand units less than the updated 2044 growth targets. The 3,325 units
included in the planned action ordinance are a significant chunk of the 2035 growth targets, but not nearly
as large a percentage of the 2044 growth targets. If the number of units in the Highway 99 subarea is
reduced, additional units need to be accommodated throughout the City which would be factored into the
alternatives analysis. A SEIS is typically to address potential additional unavoidable significant impacts. If
the number of units are reduced, there will be less impacts. As far as needing a SEIS to address changes in
land use within the subarea plan, if the numbers are reduced, it does not seem to require an EIS.
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Ms. Amtmann agreed with Mr. Levitan. She relayed her understanding of Councilmember Buckshnis'
comments, that she is concerned with the timing, and the community wants to know about potential impacts
and what is happening in the Highway 99 corridor in advance of the comprehensive plan and issuing the
comprehensive plan EIS. She opined doing two EIS either concurrently or sequentially will take far longer
than doing one EIS that looks at the City as a whole. If there are particular concerns, those may be addressed
during the public outreach process or during scoping or a separate non-SEPA specific outreach process
which is something the consultant team will be looking at for the Highway 99 corridor.
Ms. Amtmann expressed concern with reaching all of the community with two separate EIS. If a Highway
99 EIS is done first, commitments may be made that the City is bound to in the comprehensive plan. Then
during the outreach, people may feel things are being sprung on them because they weren't paying attention
during the Highway 99 process. In terms of prudent expenditure of public dollars, one EIS will give the
City much more bang for the buck than two EIS. There would be the same level of public involvement, the
same outreach, the same community involvement and no one would be left out.
Councilmember Buckshnis commented that would violate Ordinance 4079 so it would need to be changed.
Ordinance 4079 states there should be a review every five years; there was a review in July 2022 and council
voted to have an EIS done, but that has not happened and now it is being lumped all together. Citizens are
concerned that the Highway 99 SEIS is being lumping in with the comprehensive plan. She acknowledged
a citywide EIS could be done, but most of the growth is projected to occur in the Highway 99 subarea. The
units coming on line have not been analyzed and people think there needs to be mitigation for traffic, land
use, bulk, etc. This is very expensive for a comprehensive plan update and the concerns she raised with
Ordinance 4079 will need to be addressed when Council President Tibbott is back.
Councilmember Buckshnis referred to the Waterfront Issues Study, recalling staff made a presentation to
council and were to return with the changes the council requested which has not been done. She did not
want VIA to be working from a vision statement that the council had concerns with, was too detailed, was
written in a comprehensive plan format, and contained incorrect information. She asked if the council would
see that again before it was provided to VIA as source data. Ms. McLaughlin said there has not been a
waterfront visioning process nor has anything been written into the comprehensive plan regarding the
waterfront. An issues paper regarding the waterfront was prepared with a baseline analysis of what was
happening per topic.
Councilmember Buckshnis said that was what she was referring to. Ms. McLaughlin said it was basically
a current status study as a foundation. As a waterfront vision is scoped as part of the comprehensive plan,
policy and land use guidance will be developed for that study area. She was happy to return that study to
council and suggested scheduling it on the extended agenda as long as it was of interest to the entire council.
That will need to be a focused conversation as that consultant contract has concluded. Councilmember
Buckshnis recalled the council made a lot of comments and thought staff would come back to council. A
mitigation report was used to identify the marsh as a $14-16M cost when it had nothing to do with public
comment or input or even council approval so parts of the report were inaccurate.
Councilmember Paine thanked staff for having the Herrera staff person available, noting Herrera has a very
fine reputation. She referred to the RFP (packet page 152) which states, At a minimum, the plan should
include the following existing elements. She suggested amplifying the environmental concerns such as
sensitive areas, major water bodies, watersheds with greater stormwater impacts, etc. in the scope of work.
She liked the outreach that was done with Everybody's Edmonds and Porch Fest. She pointed out that input
was not statistically valid and the body of confirmation is big. She felt a statistically valid survey would
add value but did not know where it would be best to insert it. She expressed interest in refining the policy
direction so there is community knowledge of the policy elements in the comprehensive plan and then have
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a statistically valid survey to ensure there is a doublecheck. There is some unevenness based on the regions,
but that may not be statistically abnormal.
With regard to an EIS and SEPA, Councilmember Paine loved the idea of having it done for the entire City,
particularly due to the legislative changes with regard to housing which will be a moving target. She
expected there would be some refinement required due to impacts of the housing bills. She asked how often
SEPA rules and WACs change. She knew there were some changes in the Highway 99 subarea plan from
the first EIS and the request last year for a supplemental EIS, specifically regarding displacement. She
asked if there were any anticipated legislative changes that would mess with the City's universe. Ms.
Amtmann said she was not involved in the creation of the EIS and was not familiar with the changes
Councilmember Paine was referring to. She did not know of any planned changes that would be relevant.
The SEPA WAC changes constantly, she receives emails about minor changes every few weeks. Her
approach would be to move forward with SEPA as written and do a little digging to find out if anything is
anticipated, but she has not heard of anything.
Councilmember Paine asked about changes related to the approval of HB 1181. Mr. Levitan said that is
related to Growth Management, not SEPA. That bill requires cites to have a climate change element;
Edmonds already meets the requirements of HB 1181 as climate change, adaptation and mitigation are
addressed in the community sustainability element. It will be updated to incorporate the updated climate
action plan. The community sustainability element was updated in 2020, the rest of the plan was updated
with the 2015 periodic review. Some of the concerns voiced by Ms. Fields during Audience Comments are
that environmental protection and environmental quality is not specifically called out in the scope or listed
as an existing element. That is because environmental quality and community and public health, natural
resources, critical areas, etc. are covered in the community sustainability element. It will be important to
point that out to the community during outreach and messaging. If the council prefers to split that out into
an environmental quality element, that is not a great deal of additional work.
Councilmember Paine commented the council has had input from the community and people are actually
reading the comprehensive plan. She appreciated having a broader citywide approach and asked about the
timeline for the EIS in the comprehensive plan update. Ms. McLaughlin said as the analysis begins, there
may be things that can be pulled out and action taken on them sooner. Staff has the ability to tweak the
subarea plan, however, it would be better to take a more holistic approach and understand co -dependencies
before taking action.
Council President Pro Tem Olson referred to room rentals as a reimbursable expense in the scope of services
and suggested since the City owns so many buildings, the consultant should be encouraged to use City -
owned buildings for outreach and engagement and get approval from staff or council to use a non -City
owned building for outreach. Ms. McLaughlin commented there are a lot of City -owned facilities in the
bowl, but there are not a lot on Highway 99 or in areas where the City typically does not have a big presence
and is trying to provide equitable, inclusive outreach. She noted the City pays for use of the Waterfront
Center. She suggested adding language to be sensitive to that issue but did not want to preclude paying for
room rentals. Council President Pro Tem Olson said there are some buildings available such as the Public
Works building on 72'. Ms. McLaughlin observed the conference room is very small. Council President
Pro Tem Olson pointed out the cafeteria is huge.
Council President Pro Tem Olson pointed out reference to Everyone's Edmonds on page 4 of VIA proposal
is written incorrectly. With regard to an online survey, she asked the consultant's level of expertise in
developing questionnaires and suggested having statistically a survey. With regard to the waterfront issues
study, she recalled not agreeing with at least one of the recommendations in the study. It is worth bringing
back to council which she will discuss with the council president. Regarding the community champions
steering committee, she agreed it would be good to have representatives from the environmental community
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including the Lake Ballinger Forum, the marsh stream team, etc. to ensure citywide, comprehensive input
about the environment. She also suggested listing co -housing as a housing type to look at in comprehensive
plan.
Council President Pro Tern Olson gave A+ to Ms. McLaughlin, Mr. Levitan, and Mayor Nelson on the
process. The council has been asking for collaboration and to be brought into the process earlier and that
was accomplished on this agenda item. She quoted from the narrative, "Council is requested to review and
provide feedback on the approach and scope of work (Attachment 2) from VIA Architecture, including its
recommendation..." commenting these are the type of conversations council has been asking for and hoping
to have. She hoped the input council provided helped the process move forward in a way that everyone who
is interested in what happens in the City wants.
With regard to the draft vision statement, Council President Pro Tern Olson said she had a really big issue
and there was no nice way to say it seems ridiculous to say you want to maintain the integrity of the draft
statement when there was a 51 %/49% endorsement from community which represents what happens when
there isn't collaboration. When the draft vision statement was brought to council as a draft, council wanted
to define a healthy street and asked questions about the draft statement. When the community is presented
with an alleged draft and asked if the City got it right, that was a missed opportunity to get more feedback
and how it could be improved. If one of the words staff heard over and over was healthy, but not necessarily
in the context of a healthy street, and there is a planning definition where healthy street means something
very specific, no one who was asked a yes or no question about a health street has any clue about that. The
City is where it is and this is the draft vision statement that is now final, but she had a big problem with a
51 %/49% endorsement from the community. She hoped the City was going into the comprehensive plan
update looking to get a vision statement that is actually validated by the community.
Ms. McLaughlin answered first and foremost, the objective of the visioning process over six weeks was to
really hear from as many people as possible and document those conversations, to get the branding and the
name and get people excited about this 20-year growth strategy. The City was at a disadvantage because
the process had to pause because the RFP only resulted in one proposal that the City did not pursue and
there were staffing changes at the senior planner level that manages this project. The reality is that the draft
vision statement is a draft until the end. The City needs to start getting into the themes, cutting the data to
talk about middle housing, what people in the Lake Ballinger neighborhood want, etc. There are 8,500
comments that can be built on. She respected the comments, noting first and foremost the goal was to raise
awareness and get people's feedback. She honored the transparency of the 51%/49% buy -in, noting those
were conversations that can be built on. She hoped to move forward talking about more substantive
comments and cross check them with the vision statement. She concluded there is a lot of work to do on
the substantive topics.
Councilmember Chen expressed appreciation for a citywide SEPA approach. He was not saying that
Highway 99 was not important, but it is part of the citywide SEPA assessment. In particular, Highway 99
is not the only area of the City that can absorb density; density needs to be spread citywide due to the lack
of infrastructure and green space, crime, and environmental impacts. He hoped the SEPA assessment will
help document that Highway 99 is not the only area of the City that can absorb density. He applauded the
outreach efforts in 2022, and recognizing that the effort to reach the non-English speaking population was
not very successful, he asked what staff planned to do differently to have a better outcome. Ms. McLaughlin
answered there was a fairly slim budget for branding, multilingual translation, the general approach,
categorizing, and developing a vision statement. There is now an on -call contract for translation and
interpretation which will make a big difference. Stepherson & Associates, who will assist via this consultant
contract, is well versed in connecting with people who are not typically part of the process. The community
champions will also assist with connecting people through their organizations.
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Councilmember Nand was glad to hear from the consultant who proposed consolidated the EIS into a
citywide plan. When looking at this contextually, the community there is just now finding out based on
community activists' comments that they were upzoned in 2017 to CG which staff previously described as
the most generous building heights in Edmonds. She found it schizophrenic to have the planning department
seeking a finding of blight for the entire corridor because it was so incredibly messed up by previous
planning decisions, but then not want a separate EIS or process when the community was facing radical
land use changes they did not feel they were apprised of years ago. Ms. McLaughlin clarified, it was not
upzoned to CG, it has always been CG. Some of the areas on the periphery were upzoned to CG, but the
vast majority of the area was already zoned CG.
Councilmember Nand said she was referring specifically to the controversy of the previously single family
neighborhoods that were upzoned to CG due to their proximity to the corridor. Many community activists
fought for the SEIS last year because they thought it was an opportunity to put the brakes on very radical
land use changes they are seeing in real time and she did not want that work overturned by the council and
the planning divisions. She clarified her comments were not a criticism of Ms. McLaughlin or Mr. Levitan,
but a general feeling having grown up along the Highway 99 corridor and the City moving in a certain
direction without much input or feedback from the people who live in the affected area. If the SEIS for the
Highway 99 subarea is to be consolidate into a citywide EIS, there should be a public hearing to invite
community activists to provide feedback. She is often uncomfortable with the tenor of the conversation on
the dais, seven councilmembers deciding for the people who live there whether they will have 7-story
buildings with or without setbacks, shadowing, massing, lack of parking, traffic impacts, lack of sidewalks,
etc. She wanted to ensure there was as much community process as possible related to these important
changes in that part of the community.
Ms. McLaughlin answered this is a very complex topic. The subarea EIS analyzed the zoning capacity and
the level of impacts were mitigated against in the EIS. The frustration is not the methodology but the
existing lack of infrastructure. Doing another EIS will not miraculously create capital dollars to mitigate
against the lack of sidewalks or create a threshold for private development to build sidewalks. It is a
complex planning framework issue that is difficult to explain to people outside the process. That being said,
she hoped the council trusts staff and the consultant after hearing the feedback and understanding the
subarea plan and understanding the issues the community cares about such as displacement, sidewalks,
intersection safety, stormwater, etc. that they recognize those issues and are trying to create the tools to
actually create the change they want to see. She assured the Highway 99 community will be engaged again
and again in this planning framework. At any point, if the process needs to divert or another action needs
to be taken, there should be the liberty to do so if it will better serve the community. What the council is
hearing the consultant and staff say is they are using the most expeditious and holistic approach which is in
keeping with the community's needs.
Mr. Levitan added, as someone with a strong background in SEPA who watched the process as a resident
last fall before he was employed by the City, he did not want it to seem like staff or the city council was
downplaying concerns voiced by the community. Analyzing whether development potential as far as the
zone capacity and heights that were implemented as part of the development code need to be changed to
have they have less impact on community is absolutely something that will be done. That is better structured
as part of the comprehensive plan EIS as one of the two main alternatives, an alternative that reduces
building heights and zone capacity within that area. A full comprehensive plan EIS has not been done since
the 1995, largely because the City hasn't had to increase its zone capacity to meet its growth targets. The
City now has a massive increase in the zone capacity it needs to accommodate and will need to change land
use or zoning designations to meet those growth targets.
Councilmember Buckshnis observed there were four responses to the RFP and asked how VIA was
selected. She noted from their website, VIA is a really good urban planner, but pretty weak in the area of
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environmental. Mr. Levitan answered the entire team was evaluated including Herrera assisting on the
environmental side and with policy. Because Edmonds' RFP was out a little later, some of the traditional
firms that do comprehensive plan updates had already exceed their capacity. Staff was happy to get four
responses; other cities did multiple RFPs before receiving proposals. Consultants rely on subs for areas of
expertise they do not have; looking at the team holistically with the primarily consultant on economic
development, land use and urban design, and Herrera on the environmental side, they will be able to more
than adequately address issues that need to be analyzed as part of the comprehensive plan update.
Councilmember Buckshnis referred to Taks 3.1, pointing out there was a lot of background documentation
and materials that council has never seen such as the five corners alternatives analysis and fact sheet,
highway 99 Lake Ballinger sub area plan and PAO. She noted when looking at the website, it appears
council has already approved the draft vision statement, the background, why the comprehensive plan is
being updated, the waterfront issues report, and a gap analysis, but none of the other documentation and
materials such as the 8,500 comments. Citizens are interested in the information that was used to create the
vision statement. She suggested updating the webpage to include all the documentation and materials listed.
Councilmember Buckshnis asked if the Five Corners alternatives analysis and fact sheet was the Five
Corners plan done by the University of Washington 6-7 years ago. Mr. Levitan answered yes. Not all the
documentation has been adopted by council, some are background reports or conceptual plans that did not
require council adoption. The list of background documentation and materials was to provide the consultant
a general understanding of the scope and scale of work that has been completed in the past. Staff can provide
specific items if the council wants them.
Councilmember Buckshnis asked if VIA is headquartered in Portland. Mr. Levitan answered they are based
in Seattle. Councilmember Buckshnis observed the contract includes travel, per diem and airfare. Mr.
Levitan advised the project manager is in Seattle, the project principal is in the Bay Area, Herrera is local,
and Stepherson is based in Seattle. Councilmember Buckshnis was concerned with providing this
information some of which may be inaccurate such as the waterfront issues study. She noted for the PROS
Plan, the community champions were selected instead of asking for volunteers. She wanted to understand
the process, noting $650,000 for a comprehensive plan is quite a bit of money. She recognized some of the
cost was Herrera and doing a citywide SEPA.
Council President Pro Tern Olson commented most councilmembers have been involved in issues related
to the CG zone and have contacts in the area including people who wanted the SEIS and made the case for
doing that. She anticipated the council would get feedback from those residents in the coming weeks and
she hoped they would see it like she does, that a holistic approach tends to lead to better results. Ms.
McLaughlin offered to make an extra effort to notify of next week's planning board meeting.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER NAND, TO
EXTEND TO 10:15. MOTION CARRIED UNANIMOUSLY.
Councilmember Nand said the Highway 99 SEIS is such a matter of interest for community activists and
the community in that area, it warrants a public hearing before making these changes. There was a budget
allocation and an ordinance related to the SEIS; this is a change to what was proposed to the community as
a solution to their problems. The community may be fine with consolidating the Highway 99 subarea SEIS
into a citywide EIS, but that is not a decision the council should make with a very skeletal audience at
almost 10 p.m. She wanted to ensure there was a robust public process due to changes happening in the
corridor. She will talk with Council President Tibbott about scheduling a public hearing.
4. LETTER TO WSDOT REGARDING UNOCAL PROPERTY
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Councilmember Teitzel explained on May 23, council considered, 1) the MOU with WSDOT regarding the
potential purchase of the Unocal property and 2) a letter to the Governor requesting a meeting to talk about
how to work together most effectively to restore the entire marsh including the Unocal property. At that
meeting, council approved the MOU, but voted to table the letter to the Governor because, 1) the science
and findings from Ecology had not yet been released. That data was scheduled to be released in July, but
the date is slipping somewhat, and 2) the letter to the Governor was viewed as premature by a majority on
council because WSDOT had not been formally notified of the council's desire to ask for a meeting with
the Governor. This item is a letter to WSDOT notifying them of the council's desire to request a meeting
with the Governor, WSDOT and Ecology to talk about how to work together most effectively to restore the
entire property. The letter is fairly brief, apprising Roger Millar, Secretary of Transportation, of the
council's interest in requesting a meeting with the Governor. He requested council approval of the letter
and to send it to WSDOT.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, FOR APPROVAL OF THE LETTER TO WSDOT.
Councilmember Nand referred to the first line of the first paragraph on page two of the letter, "Another
path we are interested in pursuing is exploring the potential for the State to retain ownership of the
property." She expressed concern this would be in conflict with the MOU where the City is seeking to take
title to the property. She suggested revising the sentence to read, "Another path we are interested in pursuing
is exploring the potential for the State to retain joint ownership of the property."
Council President Pro Tem Olson thanked the authors of the letter, Councilmembers Teitzel and Buckshnis,
recognizing the time and effort they put into it. She believed one of the bases to consider whether that is an
option with the state is the issue of liability for existing pollution. She preferred to leave it as a separate
option for the state to own the property and the City to be a partner in its maintenance.
Councilmember Paine feared this was stepping into an already constructed purchase and sale agreement
and MOU and she was not sure it was appropriate. There will eventually be more information available via
the MOU process. She suggested this may be premature and may be in conflict with the MOU. Further,
after learning more, the City may want to do something different. She was not sure what this would
accomplish prior to having more substantial information. She did not support sending the letter at this time.
Councilmember Teitzel urged the council to keep in mind that the MOU approved in May is nonbinding
and is an intent to negotiate further. This letter is not in conflict with the MOU, it is simply a way to do due
diligence before entering into a decision on this property. This could potentially be a very significant burden
on taxpayers depending on what Ecology reports related to cleanup; additional cleanup could be required
which would be very costly. The state has the expertise and resources if additional cleanup is required. The
letter is part of reasonable due diligence, honors the taxpayers, and is the right thing to do. The City should
explore options while retaining the right of first purchase as described in the MOU and as currently exists
in the transportation budget. He did not see a conflict and viewed it as proper due diligence.
Councilmember Buckshnis said she did not see a conflict or that it was premature. The letter to the Governor
is still tabled; this is just a letter to WSDOT informing them of the council's intent to send a letter to the
Governor. It is a courtesy letter and she did not see any conflict.
Council President Pro Tem Olson asked if City Attorney Jeff Taraday had any concerns about this being in
conflict with the MOU. Mr. Taraday answered he had no concerns about a legal conflict, but reasonable
minds could differ whether it sends mixed messages.
Council President Pro Tem Olson said the letter refers to the MOU, expresses the council's appreciation
for that agreement and informs that the council is exploring other options. It is a responsible and important
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7.2.a
thing for the council to do and is an important and good next step. The letter is very respectfully written
and she was glad WSDOT was being informed and treated with respect before the City pursued any other
options. The letter reinforces the council's desire to continue to hold the right of first purchase of the Unocal
property at the same time the City is looking at this other option.
Councilmember Chen expressed appreciation for Councilmembers Teitzel and Buckshnis' efforts and
forward thinking looking at other options. However, the council has sent the MOU to WSDOT expressing
interest in exploring potential purchase which includes due diligence. He did not want to send a mixed
message via two different communications. This is not urgent and he would rather not send the letter now,
and preferred to work on the MOU and bring this back in the future if necessary.
UPON ROLL CALL, MOTION CARRIED (4-2), COUNCILMEMBERS TEITZEL, BUCKSHNIS,
AND NAND AND COUNCIL PRESIDENT PRO TEM OLSON; COUNCILMEMBERS CHEN AND
PAINE VOTING NO.
10. MAYOR'S COMMENTS
Mayor Nelson thanked the Chamber of Commerce, City staff, and volunteers who put together the parade;
there was a wonderful turnout and wonderful weather and it was great to see people out having a wonderful
time. He reminded that fireworks are illegal in Edmonds and exceptional dangerous and conditions in the
community and throughout the state are exceptionally flammable.
11. COUNCIL COMMENTS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER NAND, TO
EXTEND FOR 5 MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Buckshnis thanked the Chamber of Commerce for the parading, noting the dancing horses
were wonderful and the parade even included a goat and a bunny. She appreciated all the hard work done
by volunteers for the parade and the race.
Councilmember Nand marveled at the work the very small Chamber of Commerce does to put together a
regional event. The work of the Edmonds Chamber volunteers and incredible staff highlights Edmonds'
charm and culture. There is culture in south Snohomish County and it is not dependent on Seattle for culture
which is part of what makes this community great. She agreed conditions in the state were very flammable;
a tree caught fire in downtown Edmonds, possibly due to fireworks, and two women lost their lives in a fire
in Mountlake Terrace on July 3. Avoidable tragedies occur when people are irresponsible with fireworks.
Council President Pro Tem Olson reported seeing five young adults, late high school or early college, going
down the Daley steps on their way to the new Civic Park as she was going up the stairs. They were laughing
and talking, carrying scooters and skateboards, nobody was on their phone and they were totally engaged
in the moment. If anyone was looking for a positive report card on the Civic Park project, that moment was
an A+. She looked forward to ensuring those kinds of amenities are offered in other areas of the City as
well.
Councilmember Paine hoped everyone had a wonderful 4t' of July with the focus on safety. The parade was
awesome and everyone had a great time and she hoped that tradition would continue. She corrected the
record regarding some earlier comments, explaining Zipcars, a great community transportation option
sponsored by Community Transit, are enormously popular; Community Transit hit their 2-year target for
usership in Lynnwood a year early and she hoped Community Transit would bring Zipcars to Edmonds
soon. She expressed appreciation for staff s work on the comprehensive plan update and the community
vision. Healthy streets, green streets and other possibilities that are still undefined are concepts that advance
Edmonds City Council Draft Minutes
July 5, 2023
Page 23
Packet Pg. 33
7.2.a
and improve the community in sustainable ways such as sidewalks. The City needs to accommodate the
growth anticipated in the Puget Sound region. She encouraged the council to be curious as new phrases and
concepts are introduced.
Councilmember Chen said one of the things he liked about the 4r' of July parade was the level of
participation from all ages and backgrounds and everyone having a good time. He thanked Congressman
Rick Larsen for participating in the bike ride around Edmonds on July 3 to promote healthy lifestyles. He
looked forward to more projects to connect bike routes. The bike ride started at Five Corners, along 84t' to
220' to 76' to Highway 99 to the Interurban Trail and back to Five Corners.
Councilmember Teitzel reported on the Pride event he attended last week which he found very uplifting.
He complimented the DEIA commission for their work, Mr. Tatum for organizing the event, and Mayor
Nelson and Police Chief Bennett for their remarks.
12. ADJOURN
With no further business, the council meeting was adjourned at 10:18 p.m.
Edmonds City Council Draft Minutes
July 5, 2023
Page 24
Packet Pg. 34
7.3
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of PSPHSP Committee Meeting Minutes July 11, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
N/A
Recommendation
Approval of Council Special Meeting minutes as part of the Consent Agenda.
Narrative
The Council Special meeting minutes are attached.
Attachments:
20230711 PSPHSP Committee
Packet Pg. 35
7.3.a
PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL
COMMITTEE MEETING
July 11, 2023
Elected Officials Present Staff Present
Councilmember Vivian Olson (Chair) Shane Hawley, Police Commander
Councilmember Jenna Nand Susan McLaughlin, Planning & Dev. Dir.
Council President Neil Tibbott (ex-officio) David Levitan, Planning Manager
Councilmember Susan Paine Nicholas Falk, Deputy City Clerk
Councilmember Will Chen
1. CALL TO ORDER
The Edmonds City Council PSPHSP Committee meeting was called to order virtually and in the City
Council Conference Room, 212 — 5th Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson.
2. COMMITTEE BUSINESS
Resolution for Annexation into RFA (Regional Fire Authority)
Council President Tibbott explained he attended some of Lynnwood's public open houses regarding
annexation into the RFA, so he understands the process. Edmonds has been receiving fire and aid
services from South County Fire (SCF) and has a contract with SCF through 2030. The City has an
option to join the RFA which results in potential cost savings as well as additional funding mechanisms
to provide fire and emergency medical services. The purpose of the resolution is provide official
communication to the RFA that the City intends to investigate advantages and disadvantages of
annexation.
Council President Tibbott shared the resolution on screen and highlighted findings of fact in the whereas
clauses. Section 1 of the resolution states, "Pursuant to RCW 52.26.300(2), the City requests
annexation into the South Snohomish County Regional Fire, subject to the provisions of RCW
52.26.300(3) and voter approval." As the phrase "requests annexation" seems to bypass the research
process, he suggested replacing it with "expressing the intent to pursue the benefits of receiving fire
and emergency medical services."
Questions and discussion followed regarding "requests annexation" stating something different than the
agenda memo narrative, interest in exploring annexation, staff providing information regarding the
financial impacts on taxpayers in Edmonds and in Esperance, plans for Administrative Services Director
Dave Turley to make a presentation to Finance Committee on July 20, RFA taxing citizens directly for
fire/aid services removing the obligation for the City to directly pay for those services, when the cost to
citizens will be determined, a suggestion to leave out or amend the 5th Whereas clause related to the
City and SCF believe that the public health and safety of citizens will benefit from annexation, the
council's responsibility to vet all options and whether to include a whereas clause stating that,
investigating benefits and costs, process for investigating annexation to Shoreline Fire, focus of this
resolution on benefits and cost savings of joining the SCF RFA and a suggestion to change "requests
annexation" to "requests information on possible annexation."
The committee requested Mr. Turley provide the estimated financial impact for City taxpayers and
Esperance.
Committee recommendation: Finance Committee consider resolution and PSPHSP committee's
suggestions.
2. City Attorney Contract 2024
Packet Pg. 36
7.3.a
07/11/23 PSPHSP Committee Minutes, Page 2
Councilmember Olson reported the outside legal review of the contract was received too late to be
incorporated into the contract and shared with Lighthouse so it was decided it would not be a good use
of the committee's time to review the contract tonight.
Questions and discussion followed regarding a suggestion to delete Section 1.15 regarding Lighthouse
conducting a self -initiated performance review, ability for the city attorney to do an internal survey
regarding their performance, concern an internal performance review would not be as candid and would
not be of value to the City, and a suggestion to revise language in 3a to bill for actual travel time to
Edmonds rather than a one -hour round trip.
Committee recommendation: Full council.
3. Community Engagement Vehicle Donation (Lynnwood Honda)
Commander Hawley explained this is a resolution to accept a donation of a new CRV from Lynnwood
Honda for use by the community engagement officer, a high profile position within the department. This
is similar to DARE vehicles that dealerships donated in the past. Lynnwood Honda will donate the
vehicle to the City and carry the 2-year lease.
Questions and discussion followed regarding Lynnwood Honda branding on the vehicle, the CRV not
being a take home vehicle, support for this innovative idea, Lynnwood Honda's publicity for the donation,
and a suggestion for the community engagement officer to contact larger multifamily buildings about
starting block watch programs.
Committee recommendation: Consent Agenda
4. Body Worn Camera (BWC) Redaction Fees
Commander Hawley explained this resolution adopts a fee for BWC redaction into the City's fee
schedule as authorized by RCW 42.56. Every commissioned officer in the Edmonds PD has BWC which
captures a lot of video, generating a lot of public records requests and redaction hours. The RCW
requires a study be completed; the comprehensive study done by is referenced in the resolution. The
proposed $0.77/minute fee for redaction time is the average of the 2 public disclosure specialists in the
police department.
Questions and discussion followed regarding requestors who do not have to pay the redaction fee per
RCW, time required to perform redaction, and the redaction fee discouraging large, global requests.
Committee recommendation: Consent Agenda
5. Follow -Up on Proposed Comprehensive Plan and Highway 99 Approach
Mr. Levitan provided an update on the discussion at the July 5 council meeting, next steps and tasks
completed since July 5:
• Comp Plan Scope and Contract review
o July 5 — Staff briefed city council on proposed scope and approach
o July 7 — Staff emailed community members who commented on Highway 99
o July 11 — Council committee further discusses scope and approach
o July 12 — Planning board provides feedback on scope and approach
o July 18 — City council authorize mayor to sign contract with VIA
Questions and discussion followed regarding appreciation for staff emailing community members,
whether community members were encouraged to attend the July 12 planning board meeting and/or
July 18 city council meeting, the council typically not holding a public hearing on consultant contracts,
holding a public hearing on consolidation of EIS and the vision statement, additional cost of a Highway
99 subarea specific SEIS, cost savings of consolidating EIS, VIA scope of work with options for
consolidated or separate EIS, difficulty doing concurrent EIS, separate SEIS to address community
Packet Pg. 37
7.3.a
07/11/23 PSPHSP Committee Minutes, Page 3
concerns, what an SEIS would analyze, potential zoning changes as a result of the comprehensive plan
update, 12/31/24 deadline to update the comprehensive plan, and negative feedback from the
community regarding combining the EIS.
Mr. Levitan continued:
Consultant RFP and selection process
o RFP issued in summer 2022 was unsuccessful
o Updated RFP issued in March and closed in late April; included optional task for Highway
99 SEIS
o City received four proposals, which were reviewed in early May
■ Two proposals included optional Highway 99 SEIS task (with different approaches)
■ Top two consultant teams were interviewed in mid -May (one with optional SEIS and one
without)
o Interview panel unanimously selected VIA Architecture Team
o City negotiated scope of work, budget and schedule, including:
■ Highway 99
■ Waterfront issues
■ Environment and natural resources
■ Economic development plan
■ Scale of outreach
Scope of work, budget and schedule
o VIA's proposal includes:
■ Production of the comprehensive plan document including EIS
■ Additional focus on the Highway 99 subarea, including dedicate community outreach,
potential plan/code refinement, and SEPA review
■ Development of an Economic Development Plan
■ Illustrative waterfront vision
■ Heavy focus on inclusive engagement and graphic -rich materials
■ Includes numerous touchpoints with boards/commission and the public, including:
- Five meetings with planning board and two meetings with city council in advance of
public hearings; staff will provide additional frequent updates
- 2-3 meetings in each of the City's neighborhood commercial areas
- Public EIS scoping and review meetings
- Online engagement strategies
Next steps
o Finalize contract with VIA
o Community kick-off (late July)
o Form community champions steering committee
o Begin preparing background/technical analysis
Questions and discussion continued regarding the cost of the contract and reimbursable expenses,
development of an engagement plan, staff providing further information regarding the compensation
model for community champions, clarity/specificity in the scope of work regarding how the consultant
intends to utilize virtual and social media town hall options to target different demographics and reduce
barriers, whether there is an opportunity to utilize existing community platforms to provide feedback, the
tree board's criticism of outreach regarding the tree code, robust environmental review and involving
the environmental community, request to conduct a statistically valid survey to validate the previous
surveys, topics covered in the community sustainability element and ability to separate into additional
elements, date the consultant contract will come back to council, and information to include in the July
18 council packet.
Committee recommendation: Full council July 18
3. ADJOURN
The meeting was adjourned at 4:56 p.m.
Packet Pg. 38
7.4
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of PPW Committee Special Meeting Minutes July 11, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
N/A
Recommendation
Approval of Council Special Meeting minutes as part of the Consent Agenda.
Narrative
The Council Special meeting minutes are attached.
Attachments:
20230711 Special PPW Committee
Packet Pg. 39
7.4.a
PARKS & PUBLIC WORKS COMMITTEE SPECIAL
MEETING July 11, 2023
Elected Officials Present Staff Present
Councilmember Dave Teitzel (Chair) Oscar Antillon, Public Works Director
Councilmember Diane Buckshnis Mike De Lilla, Senior Utilities Engineer
Council President Neil Tibbott (ex-officio) Bertrand Hauss, Transportation Engineer
Councilmember Vivian Olson Nicholas Falk, Deputy City Clerk
Councilmember Susan Paine
Councilmember Will Chen
CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 212 - 51 Avenue North, Edmonds, at 5:30 p.m. by Councilmember Teitzel.
2. COMMITTEE BUSINESS
Committee Updates
Public Works Feasibility Study for a Police Substation on Hwy 99
Mr. Antillon reported the contract has been awarded and a kick-off meeting held last week. The
contractor has worked with cities in Washington and has a lot of experience. He may reach out to
councilmembers for input. Questions and discussion followed regarding other potential sites such as
the vacant 7-Eleven on Highway 99, getting the police department's input regarding an appropriate site,
collaborating with South County Fire on the Value Village site, parking for police vehicles, timeline for
the feasibility study, and whether renovating the 7-Eleven site could happen sooner than construction
on the Value Village site.
Utility Rate Study
Mr. De Lilla reviewed:
• Rate Analysis
o $89,410 contract with FCS Group
■ Rates and GFCs for W/SS/SD
■ Final checks on data. Analysis in progress
■ First submittal to council committee September 2023
■ Final approval Nov/Dec 2023
■ Rates to be effective Jan 2024 (3 years)
o Added to CIP since last analysis
■ Yost and Seaview Reservoir structural rehabs
■ Alderwood WWWD predicts 8%/year increases in water costs for foreseeable future
■ Edmonds WWTP denitrification project (city share-50.8%)
■ Lynnwood WWTP replace (City share-11.54%)
■ Perrinville, Ballinger, SR-104 WQ projects (grants need City match funds)
Questions and discussion followed regarding increases in wholesale water costs, Lynnwood's interest
in annexing land around the Lynnwood WWTP, ownership of the Lynnwood WWTP, Ballinger water
quality project, Mathay Ballinger infiltration project, the City's share of Lynnwood WWTP, whether an
infiltration project could be located on the Interurban Trail, and next steps to slow erosion in Shell Creek.
Committee recommendation: Update only
Packet Pg. 40
7.4.a
07/11/23 PPW Committee Minutes, Page 2
2. Presentation of Ordinance Amending Section 8.16.040 from Edmonds City Code
(ECC), Amending the Speed Limit along Highway 99 from 244th St. SW to 210th
St. SW.
Mr. Hauss reported the recent conversion of the Highway 99 corridor from an open 7 lane roadway
section to 3 lane sections for northbound and southbound movements separated by the raised center
median two-way will help improve safety. As the corridor is within WSDOT right-of-way, WSDOT
permission is required to reduce the speed limit. WSDOT approved the City's request to reduce the
speed limit on 2.5 miles of Highway 99 from 244' to 210t" from 45 mph to 40 mph. The speed reduction
is consistent with the cross-section and speed limit in Shoreline. The northbound lanes of Highway 99
between 220t" and 212t" are in Lynnwood; Lynnwood has also approved the speed limit reduction.
Based on an existing maintenance agreement between WSDOT and Edmonds, the City would be
responsible for any traffic sign modifications.
Questions and discussion followed regarding potentially revising coordination of signals, criteria to
reduce the speed limit to 35 mph, whether speed limits could be reduced with the addition of bike lanes,
and potential for Lynnwood to install raised medians on Highway 99 in their jurisdiction.
Committee recommendation: Full council.
3. Presentation of Supplemental Agreement with Transpo for SR-104 Adaptive
System from 236' St. SW to 226th St. SW Project
Mr. Hauss explained the 1.25 mile SR-104 corridor from 236th St. SW to 226th St. SW has 5 signalized
intersections spaced approximately 1/4 miles apart with average daily traffic (ADT) of approximately
25,000 vehicles per day. This section of SR-104 does not have an existing traffic signal
communication/coordination system. This project will provide an adaptive system along SR-104 to
improve traffic flows and reduce vehicle emissions. It was originally anticipated this system could tap
into an existing WSDOT system to allow for wireless communication, but that will not be feasible,
necessitating the use of fiber optic cable. The supplement consists of the following:
• Addition
o $29,000 — Additional topographic survey along 212t" St SW, 72nd Ave, 236t" St SW, and
within the public works building property
o $8,500 — Addition of fiber optic cable to plans as part of the 30%, 60%, 90%, and 100%
PS&E
• Reduction
o $22,000 - Geotechnical investigation
The new contract total with Transpo is approximately $349,000 including management reserve. The
funding source is a $287,000 federal CMAQ grant for the design phase with $123,000 in local match.
Questions and discussion followed regarding whether fiber optics will be underground or aerial, and
whether wireless is less reliable.
Committee recommendation: Consent Agenda.
4. Perrinville Creek Culvert / BNSF
Councilmember Teitzel relayed a local civil engineer did a detailed analysis of the culverts under the
railroad tracks; the intent of this agenda item was to share it with public works staff and get their input.
The analysis seems to indicate there is potential for safety problems. He acknowledged some things in
the analysis are incorrect; for example, the report refers to two failing City -owned culverts under the
BNSF tracks; the City only owns one culverts.
Packet Pg. 41
7.4.a
07/11/23 PPW Committee Minutes, Page 3
Mr. De Lilla reviewed:
Perrinville
o Culverts
■ 30" concrete culvert owned by BNSF
■ 42" steel culvert owned by City
■ Joint BNSF/COE Video inspection project in 2013
■ Scoping for contract to inspect & video just City culvert in progress
- Part of data gathering process for project
- Working on including nondestructive testing. Similar to what we do to our steel
drinking water reservoirs
• Requires divers, since pipe cannot be bypassed
■ Abandoning City pipe likely not possible
- Discharges flow from -55 acre basin
- 8' below stream grade @ diversion structure
- Pipe will likely be lined via CIPP
- Diversion structure to be removed
■ BNSF & Talbot Road culverts to be replaced with bridge/culvert that is fish passable
Questions and discussion followed regarding comments in the citizen's letter that there is a risk of the
culverts collapsing and causing a train derailment, BNSF's inspection programs, hole in the steel culvert,
limited data and assumptions in the letter, emergency maintenance done by City crews, seeking
resolution with BNSF, federal funding for the Meadowdale Beach project, seeking grant funds, involving
all the parties in designing a project, and distance between the concrete and steel culverts.
Committee recommendation: No action required.
5. Public Works and Utilities Q1 Report
Mr. Antillon and Mr. De Lilla responded to council questions regarding residential and commercial water
rates, the City's NPDES goals, progress on the WWTP project, failure of a pump system in the WWTP
designed to move solids, hauling costs the WWTP is incurring, completion date for the WWTP project,
appreciation for the Q1 report and timing of the Q2 report, challenges with fulfilling orders for new police
vehicles, equipment and staff resources for snow removal, whether there are environmental concerns
with the deicing solution applied to roads, parks flower basket program support, formation of a high
performing team to assist with annual stormwater maintenance schedule, Edmonds Marsh water quality
improvements, funding for rain gardens via Perrinville Creek Flow Management Project, 7317 Lake
Ballinger Way purchase and structure removal, reducing peak flows in Perrinville Creek Basin, odors
around the WWTP, and a request to include an update on odor control in Q2 report.
Committee recommendation: Q1 report was on council 6/20/23 agenda under Received for Filing.
3. ADJOURN
The meeting was adjourned at 7:07 p.m.
Packet Pg. 42
7.5
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of payroll checks #65728 through #65736 dated July 5, 2023 for $9,076.37, payroll direct
deposit for $862,085.05, benefit checks #65737 through #65741 and wire payments for $754,536.86, for
the pay period of June 16, 2023 through June 30, 2023.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of payments.
Attachments:
benefit checks summary 06-30-2023
payroll earnings summary 06-16-2023 to 06-30-2023
Packet Pg. 43
Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,098 - 06/16/2023 to 06/30/2023
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
65737
07/05/2023
bpas
BPAS
5,215.27
65738
07/05/2023
chap1
CHAPTER 13 TRUSTEE
175.00
65739
07/05/2023
icma
MISSIONSQUARE PLAN SERVICES
5,871.63
65740
07/05/2023
flex
NAVIA BENEFIT SOLUTIONS
4,280.61
65741
07/05/2023
afscme
WSCCCE, AFSCME AFL-CIO
3,099.04
18,641.55
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
3538
07/05/2023
pens
DEPT OF RETIREMENT SYSTEMS
382,336.02
3541
07/05/2023
aflac
AFLAC
3,624.46
3544
07/05/2023
us
US BANK
164,207.65
3545
07/05/2023
mebt
WTRISC FBO #N317761
147,731.96
3546
07/05/2023
pb
NATIONWIDE RETIREMENT SOLUTION
6,473.00
3547
07/05/2023
wadc
WASHINGTON STATE TREASURER
30,717.72
3548
07/05/2023
oe
OFFICE OF SUPPORT ENFORCEMENT
804.50
735,895.31
Grand Totals: 754,536.86
7/5/2023
7.5.a
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Packet Pg. 44
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,098 (06/16/2023 to 06/30/2023)
Hour Type Hour Class Description Hours Amount
112
ABSENT
NO PAY NON HIRED
40.00
0.00
120
SICK
SICK LEAVE - L & 1
124.00
5,169.30
121
SICK
SICK LEAVE
747.00
36,983.36
122
VACATION
VACATION
1,405.75
74,033.91
123
HOLIDAY
HOLIDAY HOURS
208.00
10,388.92
124
HOLIDAY
FLOATER HOLIDAY
69.00
3,128.15
125
COMP HOURS
COMPENSATORY TIME
348.00
17,550.48
128
HOLIDAY
Holiday Bank WWTP
98.00
4,489.11
129
SICK
Police Sick Leave L & 1
168.00
9,205.00
131
MILITARY
MILITARY LEAVE
-36.00
-1,719.21
132
JURY DUTY
JURY DUTY
10.00
510.40
141
BEREAVEMENT
BEREAVEMENT
19.00
1,260.08
149
KELLY DAY
KELLY DAYS BUY BACK
36.00
1,900.97
150
REGULAR HOURS
Kelly Day Used
93.00
4,702.78
155
COMP HOURS
COMPTIME AUTO PAY
73.89
4,284.65
157
SICK
SICK LEAVE PAYOFF
400.00
25,473.48
158
VACATION
VACATION PAYOFF
163.29
10,398.91
160
VACATION
MANAGEMENT LEAVE
32.00
1,938.77
170
REGULAR HOURS
COUNCIL BASE PAY
700.00
9,916.62
174
REGULAR HOURS
COUNCIL PRESIDENTS PAY
0.00
300.00
175
REGULAR HOURS
COUNCIL PAY FOR NO MEDICAL
0.00
4,866.36
190
REGULAR HOURS
REGULAR HOURS
16,925.35
848,900.74
191
REGULAR HOURS
FIRE PENSION PAYMENTS
4.00
9,184.12
194
SICK
Emergency Sick Leave
8.00
300.09
195
REGULAR HOURS
ADMINISTRATIVE LEAVE
80.00
3,931.36
210
OVERTIME HOURS
OVERTIME -STRAIGHT
108.25
6,008.16
215
OVERTIME HOURS
WATER WATCH STANDBY
60.00
4,186.87
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
15.00
1,787.43
220
OVERTIME HOURS
OVERTIME 1.5
536.25
43,008.00
225
OVERTIME HOURS
OVERTIME -DOUBLE
22.75
1,989.14
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
1,385.29
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
1,701.54
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
-73.35
602
COMP HOURS
ACCRUED COMP 1.0
61.25
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
191.50
0.00
07/05/2023 Packet Pg. 45
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,098 (06/16/2023 to 06/30/2023)
Hour Type Hour Class Description Hours Amount
606
COMP HOURS
acc
MISCELLANEOUS
acs
MISCELLANEOUS
colre
MISCELLANEOUS
cpl
MISCELLANEOUS
crt
MISCELLANEOUS
deftat
MISCELLANEOUS
det
MISCELLANEOUS
det4
MISCELLANEOUS
ed1
EDUCATION PAY
ed2
EDUCATION PAY
ed3
EDUCATION PAY
firear
MISCELLANEOUS
hol
HOLIDAY
k9
MISCELLANEOUS
less
MISCELLANEOUS
Iq1
LONGEVITY
Ig11
LONGEVITY
Ig12
LONGEVITY
Ig13
LONGEVITY
Ig14
LONGEVITY
Iq2
LONGEVITY PAY
Iq4
LONGEVITY
Iq5
LONGEVITY
Iq7
LONGEVITY
Iq8
LONGEVITY
mtc
MISCELLANEOUS
ooc
MISCELLANEOUS
pfmp
ABSENT
pfms
SICK
phv
MISCELLANEOUS
sdp
MISCELLANEOUS
sqt
MISCELLANEOUS
slw
SICK
st
REGULAR HOURS
ACCRUED COMP 2.0
9.50
0.00
ACCREDITATION PAY
0.00
207.03
ACCRED/POLICE SUPPORT
0.00
238.28
Collision Reconstructionist
0.00
54.76
TRAINING CORPORAL
0.00
201.58
CERTIFICATION III PAY
0.00
113.61
DEFENSE TATICS INSTRUCTOR
0.00
94.36
DETECTIVE PAY
0.00
138.08
Detective 4%
0.00
771.32
EDUCATION PAY 2%
0.00
837.60
EDUCATION PAY 4%
0.00
420.60
EDUCATION PAY 6%
0.00
10,293.22
FIREARMS INSTRUCTOR
0.00
348.87
HOLIDAY
1,353.86
70,453.86
K-9 PAY
0.00
138.08
LESS LETHAL INSTRUCTOR
0.00
98.73
LONGEVITY PAY 2%
0.00
871.73
LONGEVITY PAY 2.5%
0.00
1,477.09
Lonqevitv 9%
0.00
1,836.83
Lonqevitv 7%
0.00
1,349.83
Lonqevitv 5%
0.00
547.56
LONGEVITY PAY 4%
0.00
346.28
Lonqevitv 1 %
0.00
1,101.32
Lonqevitv 3%
0.00
2,522.49
Lonqevitv 1.5%
0.00
562.08
Lonqevitv 8%
0.00
337.04
MOTORCYCLE PAY
0.00
138.08
OUT OF CLASS
0.00
36.48
Paid Familv Medical Unpaid/Sup
56.00
0.00
Paid FAMILY MEDICAL/SICK
28.00
1,534.17
PHYSICAL FITNESS PAY
0.00
2,182.91
SPECIAL DUTY PAY
0.00
388.30
ADMINISTRATIVE SERGEANT
0.00
219.02
SICK LEAVE ADD BACK
231.57
0.00
Serqeant Pay
0.00
164.27
07/05/2023
Packet Pg. 46
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,098 (06/16/2023 to 06/30/2023)
Hour Type Hour Class Description Hours Amount
str
MISCELLANEOUS
STREET CRIMES
0.00
219.02
traf
MISCELLANEOUS
TRAFFIC
0.00
250.60
vab
VACATION
VACATION ADD BACK
5.33
0.00
vap
VACATION
Vacation Premium
16.00
688.53
24,411.54 $1,248,275.04
Total Net Pay: $871,161.42
7.5.b
c
R
0
L
a
4-
0
M
N
O
N
O
M
w
Co
O
M
N
Co
N
O
O
O
L
I_
I_
L
R
0
L
R
Q
E
Q
07/05/2023 Packet Pg. 47
7.6
City Council Agenda Item
Meeting Date: 07/18/2023
Approval of claim checks and wire payment.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of claim checks #258158 through #258200 dated July 6, 2023 for $1,299,656.67 and claim
checks #258201 through #258353 dated July 13, 2023 for $889,761.56.
Staff Recommendation
Approval of claim checks and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of payments.
Attachments:
positive pay 7-6-2023 Agenda
positive pay 7-13-2023 Agenda
Packet Pg. 48
7.6.a
apPosPay Positive Pay Listing Page: 1
7/6/2023 10:45:20AM City of Edmonds
Document group: mmccreary
Vendor Code & Name Check # Check Date Amount
076040
911 SUPPLY INC
258158
7/6/2023
1,403.04
064088
ADT COMMERCIAL
258159
7/6/2023
287.94
069751
ARAMARK UNIFORM SERVICES
258160
7/6/2023
98.66
064341
AT&T MOBILITY
258161
7/6/2023
43.35
012005
BENDIKSEN & BALL POLYGRAPH
258162
7/6/2023
1,200.00
069226
BHC CONSULTANTS LLC
258163
7/6/2023
13,755.31
028050
BILL PIERRE FORD INC
258164
7/6/2023
522.10
071421
BIO CLEAN INC
258165
7/6/2023
469.63
069698
BLAZE CONE COMPANY
258166
7/6/2023
1,622.14
074307
BLUE STAR GAS
258167
7/6/2023
2,361.18
073760
BLUELINE GROUP LLC
258168
7/6/2023
21,396.75
072571
BUILDERS EXCHANGE
258169
7/6/2023
165.70
073029
CANON FINANCIAL SERVICES
258170
7/6/2023
388.86
069813
CDW GOVERNMENT INC
258171
7/6/2023
1,435.56
073823
DAVID EVANS & ASSOC INC
258172
7/6/2023
7,115.90
046150
DEPARTMENT OF LABOR & INDUSTRY
258173
7/6/2023
285.40
065739
DTG RECYCLE
258174
7/6/2023
1,874.80
008688
EDMONDS VETERINARY HOSPITAL
258175
7/6/2023
415.00
008975
ENTENMANN ROVIN CO
258176
7/6/2023
1,769.00
009350
EVERETT DAILY HERALD
258177
7/6/2023
99.76
002500
GALLS LLC DBA BLUMENTHAL
258178
7/6/2023
461.55
072634
GCP WW HOLDCO LLC
258179
7/6/2023
296.68
069733
ICONIX WATERWORKS INC
258180
7/6/2023
343.88
079069
KISHA POST
258181
7/6/2023
2,590.00
017135
LANDAU ASSOCIATES INC
258182
7/6/2023
19,703.62
077253
MAYES TESTING ENGINEERS INC
258183
7/6/2023
1,194.00
065332
NVL LABORATORIES INC
258184
7/6/2023
3,100.00
078862
OPENGOV INC
258185
7/6/2023
12,000.00
072507
PEACE OF MIND OFFICE SUPPORT
258186
7/6/2023
168.00
046900
PUGET SOUND ENERGY
258187
7/6/2023
7,418.40
070955
R&R STAR TOWING
258188
7/6/2023
561.85
076328
SCJ ALLIANCE
258189
7/6/2023
209,896.68
072440
SCORDINO, JOE
258190
7/6/2023
1,824.75
037375
SNO CO PUD NO 1
258191
7/6/2023
2,175.32
073749
THE WATERSHED COMPANY
258192
7/6/2023
7,190.00
068141
TRANSPO GROUP
258193
7/6/2023
6,795.39
077785
WASHINGTON KIDS IN TRANSITION
258194
7/6/2023
66,702.78
069691
WESTERN SYSTEMS
258195
7/6/2023
5,878.76
079083
WESTWATER CONSTRUCTION COMPANY
258196
7/6/2023
822,112.97
079191
WSB EXCAVATION & UTILITIES LLC
258197
7/6/2023
60,700.27
063008
WSDOT
258198
7/6/2023
667.37
077286
WSP USA INC
258199
7/6/2023
11,007.77
011900
ZIPLY FIBER
258200
7/6/2023
156.55
GrandTotal :
1,299,656.67
Total count:
43
Page: 1
Packet Pg. 49
7.6.b
apPosPay Positive Pay Listing Page: 1
7/13/2023 11:31:21AM City of Edmonds
Document group: mmccreary
Vendor Code & Name Check # Check Date Amount
078925
425 MAGAZINE
258201
7/13/2023
1,900.00
076040
911 SUPPLY INC
258202
7/13/2023
2,187.70
073947
A WORKSAFE SERVICE INC
258203
7/13/2023
300.00
070322
A&A LANGUAGE SERVICES INC
258204
7/13/2023
890.00
065052
AARD PEST CONTROL
258205
7/13/2023
85.09
079313
ABELLA, COLENDRINO ANGELO
258206
7/13/2023
260.00
000135
ABSCO ALARMS INC
258207
7/13/2023
12,403.69
078469
AGUIRRE, RAUL
258208
7/13/2023
130.00
065568
ALLWATER INC
258209
7/13/2023
50.83
074306
AMWINS GROUP BENEFITS INC
258210
7/13/2023
9,426.32
073573
ANIXTER
258211
7/13/2023
87.48
069751
ARAMARK UNIFORM SERVICES
258212
7/13/2023
347.42
064341
AT&T MOBILITY
258213
7/13/2023
548.26
070305
AUTOMATIC FUNDS TRANSFER
258214
7/13/2023
3,300.93
001801
AUTOMATIC W ILBERT VAULT CO
258215
7/13/2023
961.00
001702
AWC EMPLOY BENEFIT TRUST
258216
7/13/2023
1,461.74
075217
BASLER, ANTHONY C
258217
7/13/2023
130.00
076260
BELAIR, ROGER
258218
7/13/2023
440.00
012005
BENDIKSEN & BALL POLYGRAPH
258219
7/13/2023
300.00
068007
BICKFORD MOTORS INC
258220
7/13/2023
269.71
028050
BILL PIERRE FORD INC
258221
7/13/2023
108.64
079321
BOWEN, SARA
258222
7/13/2023
311.52
078467
BUILDERS FIRSTSOURCE INC
258223
7/13/2023
1,826.08
078083
BUYCE JR, RICHARD J
258224
7/13/2023
12.00
018495
CALPORTLAND COMPANY
258225
7/13/2023
621.89
073029
CANON FINANCIAL SERVICES
258226
7/13/2023
446.76
077385
CARDWELL, IRATXE
258227
7/13/2023
130.00
075092
CASCADE BICYCLE CLUB ED FNDN
258228
7/13/2023
2,000.00
079324
CENTENNIAL CONTRS, ENT, INC.
258229
7/13/2023
13,349.88
003510
CENTRAL WELDING SUPPLY
258230
7/13/2023
455.48
069457
CITY OF EDMONDS
258231
7/13/2023
171.00
063902
CITY OF EVERETT
258232
7/13/2023
2,197.80
019215
CITY OF LYNNWOOD
258233
7/13/2023
42,307.00
070323
COMCAST BUSINESS
258234
7/13/2023
691.71
076107
COMPASS HEALTH
258235
7/13/2023
7,998.49
079320
COMPREHENSIVE MEDICAL LEGAL, CONSULTANTS
258236
7/13/2023
2,000.00
075384
CONOM LAW FIRM PLLC
258237
7/13/2023
2,406.00
072746
CONSOR NORTH AMERICA INC
258238
7/13/2023
21,219.90
004867
COOPER, JACK F
258239
7/13/2023
11,696.40
079198
COSTAR REALTY INFORMATION INC
258240
7/13/2023
475.15
074444
DATAQUEST LLC
258241
7/13/2023
3,254.55
073823
DAVID EVANS & ASSOC INC
258242
7/13/2023
651.97
078419
DIAMOND PARKING
258243
7/13/2023
3,000.00
064531
DINES, JEANNIE
258244
7/13/2023
648.00
076172
DK SYSTEMS
258245
7/13/2023
3,898.26
070244
DUANE HARTMAN & ASSOCIATES INC
258246
7/13/2023
3,822.44
007253
DUNN LUMBER
258247
7/13/2023
536.77
076610
EDMONDS HERO HARDWARE
258248
7/13/2023
613.70
008705
EDMONDS WATER DIVISION
258249
7/13/2023
277.48
068803
EJ USA INC
258250
7/13/2023
1,932.91
008812
ELECTRONIC BUSINESS MACHINES
258251
7/13/2023
1,536.27
079264
ERIKSEN, HELENE
258252
7/13/2023
550.00
009350
EVERETT DAILY HERALD
258253
7/13/2023
297.56
Page: 1
Packet Pg. 50
apPosPay Positive Pay Listing
7/13/2023 11:31:21AM City of Edmonds
Document group: mmccreary
Vendor Code & Name Check # Check Date Amount
009327
EVERETT ENGINEERING INC
258254
7/13/2023
1,124.83
065427
FCS GROUP
258255
7/13/2023
3,475.00
075538
GAMEZ, OMAR
258256
7/13/2023
362.74
012199
GRAINGER
258257
7/13/2023
2,410.23
013500
HINGSON, ROBERT
258258
7/13/2023
6,828.71
076240
HM PACIFIC NORTHWEST INC
258259
7/13/2023
210.30
067862
HOME DEPOT CREDIT SERVICES
258260
7/13/2023
1,692.41
067862
HOME DEPOT CREDIT SERVICES
258261
7/13/2023
527.34
061013
HONEY BUCKET
258262
7/13/2023
494.47
071642
HOUGH BECK & BAIRD INC
258263
7/13/2023
2,999.20
075966
HULBERT, CARRIE
258264
7/13/2023
2,766.67
076488
HULBERT, MATTHEW STIEG
258265
7/13/2023
600.00
078466
HUSTLE BASKETBALL LLC
258266
7/13/2023
1,050.00
069733
ICONIX WATERWORKS INC
258267
7/13/2023
6,656.02
073548
INDOFF INCORPORATED
258268
7/13/2023
91.43
014940
INTERSTATE BATTERY SYSTEMS
258269
7/13/2023
38.92
079227
JAMTOWN LLC
258270
7/13/2023
387.75
079318
JAY DIGITAL STRATEGIES
258271
7/13/2023
15,000.00
072422
JE HORTON INTERPRETING SVCS
258272
7/13/2023
130.00
076475
JVP LEGAL TRANSLATION SERVICES
258273
7/13/2023
130.00
079325
KENDALL FORD OF MARYSVILLE
258274
7/13/2023
39,065.32
066585
KINNEY, DON
258275
7/13/2023
722.68
078946
KITCHENS, KYLEE
258276
7/13/2023
636.60
067568
KPG PSOMAS INC
258277
7/13/2023
36,012.70
016850
KUKER RANKEN INC
258278
7/13/2023
110.67
074135
LAFAVE, CAROLYN
258279
7/13/2023
599.70
017135
LANDAU ASSOCIATES INC
258280
7/13/2023
5,075.25
074417
LAW OFFICE OF CHRISTIAN SMITH
258281
7/13/2023
2,625.00
075016
LEMAY MOBILE SHREDDING
258282
7/13/2023
102.20
078471
LEMM, KEVIN
258283
7/13/2023
587.60
074848
LONG BAY ENTERPRISES INC
258284
7/13/2023
10,160.00
068186
MATTHEWS, STEVE
258285
7/13/2023
173.33
075746
MCMURRAY, LAURA
258286
7/13/2023
97.35
079250
MERRITT, CHELSEA
258287
7/13/2023
88.44
020900
MILLERS EQUIP & RENT ALL INC
258288
7/13/2023
795.58
008410
MINUTEMAN PRESS
258289
7/13/2023
645.44
065339
MOLES, TOD
258290
7/13/2023
55.56
079311
NAT'L CENTER FOR STATE COURTS
258294
7/13/2023
495.00
074798
NATIONAL BUSINESS FURNITURE
258291
7/13/2023
830.81
067834
NATIONAL CONSTRUCTION RENTALS
258292
7/13/2023
39.78
064570
NATIONAL SAFETY INC
258293
7/13/2023
248.15
070855
NAVIA BENEFIT SOLUTIONS
258295
7/13/2023
328.25
079312
NGUYEN, JAMES TRONG
258296
7/13/2023
130.00
075881
NORRIS, KENNETH
258297
7/13/2023
300.00
064215
NORTHWEST PUMP & EQUIP CO
258298
7/13/2023
6,061.21
072739
O'REILLYAUTO PARTS
258302
7/13/2023
732.66
076902
OCCUPATIONAL HEALTH CTR OF WA
258299
7/13/2023
104.00
026200
OLYMPIC VIEW WATER DISTRICT
258300
7/13/2023
702.25
075676
OPEN TEXT INC
258301
7/13/2023
393.64
075735
PACIFIC SECURITY
258303
7/13/2023
4,780.01
069873
PAPE MACHINERY INC
258304
7/13/2023
6,099.77
065051
PARAMETRIX INC
258305
7/13/2023
11,918.65
074793
PETDATA INC
258306
7/13/2023
184.60
028860
PLATT ELECTRIC SUPPLY
258307
7/13/2023
605.37
Page: 2
Packet Pg. 51
apPosPay Positive Pay Listing
7/13/2023 11:31:21AM City of Edmonds
Document group: mmccreary
Vendor Code & Name Check # Check Date Amount
064167
POLLARD WATER
258308
7/13/2023
655.10
071811
PONY MAIL BOX & BUSINESS CTR
258309
7/13/2023
18.22
078800
POPA & ASSOCIATES
258310
7/13/2023
900.00
029117
PORT OF EDMONDS
258311
7/13/2023
4,392.35
079020
PRECISION LANGUAGE SERVICES
258312
7/13/2023
650.00
068697
PUBLIC SAFETY TESTING INC
258313
7/13/2023
882.00
061540
REPUBLIC SERVICES #197
258314
7/13/2023
1,708.39
078906
RIVERA, WHITNEY
258315
7/13/2023
25.40
068657
ROBERT HALF
258316
7/13/2023
3,869.25
064769
ROMAINE ELECTRIC
258317
7/13/2023
549.65
079019
ROOT AND LIMB YOGA
258318
7/13/2023
1,367.40
079323
ROOTED DESIGN, LLC
258319
7/13/2023
231.00
066806
SANDERS, BILL
258320
7/13/2023
99.00
079174
SAVANNAH POWERS
258321
7/13/2023
343.00
066918
SEDOR, NORMAN
258322
7/13/2023
7,000.00
079080
SENTRY EQUIPMENT CO
258323
7/13/2023
123,136.80
036041
SETINAMFGCO
258324
7/13/2023
1,581.26
063306
SHERWIN-WILLIAMS
258325
7/13/2023
394.44
072214
SIGMA-ALDRICH INC
258326
7/13/2023
414.20
036955
SKY NURSERY
258327
7/13/2023
555.85
071602
SME SOLUTIONS LLC
258328
7/13/2023
844.17
078782
SMITH FIRE SYSTEMS INC
258329
7/13/2023
539.00
075543
SNO CO PUBLIC DEFENDER ASSOC
258330
7/13/2023
36,290.00
037375
SNO CO PUD NO 1
258332
7/13/2023
22,835.33
076433
SNOHOMISH COUNTY 911
258333
7/13/2023
79,997.25
075875
SOUND CLEANING RESOURCES INC
258334
7/13/2023
1,165.67
038300
SOUND DISPOSAL CO
258335
7/13/2023
3,669.09
076114
SOUND SALMON SOLUTIONS
258336
7/13/2023
5,000.00
079244
STURTZ LLC
258337
7/13/2023
600.00
074506
SUNBELT RENTALS
258338
7/13/2023
2,113.12
040917
TACOMA SCREW PRODUCTS INC
258339
7/13/2023
240.79
066056
THE SEATTLE TIMES
258340
7/13/2023
8,500.00
079322
THOMSEN, JASON
258341
7/13/2023
85.00
038315
TK ELEVATOR CORPORATION
258342
7/13/2023
2,044.26
068141
TRANSPO GROUP
258343
7/13/2023
9,659.88
064423
USA BLUE BOOK
258344
7/13/2023
4,749.20
067865
VERIZON WIRELESS
258345
7/13/2023
15,197.15
067917
WALLY'S TOWING INC
258346
7/13/2023
147.10
075995
WARD JR, JIM
258347
7/13/2023
136.00
078314
WASTE MGMT DISPOSAL SVC OF OR
258348
7/13/2023
188,600.06
075635
WCP SOLUTIONS
258349
7/13/2023
553.94
049905
WHITNEY EQUIPMENT CO INC
258350
7/13/2023
8,931.59
079327
WILLIAMS, DAVID
258351
7/13/2023
124.31
064213
WSSUATREASURER
258352
7/13/2023
2,880.00
011900
ZIPLY FIBER
258353
7/13/2023
675.97
GrandTotal :
889,761.56
Total count:
152
Page: 3
Packet Pg. 52
7.7
City Council Agenda Item
Meeting Date: 07/18/2023
Community Engagement Vehicle Donation (Lynnwood Honda)
Staff Lead: Shane Hawley
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
In 2021, the police department added a "new" position. The Community Engagement Officer position
was added to the budget and was a re -imagination of a long-standing Crime Prevention Officer position
from many years ago. The position focuses on engaging with the community through social media, in
person meetings and hosting community events (block watch groups). This is a high visibility position
within the department.
When the position was created, there was no vehicle assigned to the position.
Many years ago, when the "DARE" program was in existence, it was common for local automobile
dealers to sponsor the program by donating the use of a vehicle to the police department. With that as
a template, we reached out to Lynnwood Honda and they agreed to partner with the police department
by providing a new, Honda CRV for the position.
Lynnwood Honda is carrying the lease, so this is a donation to the city. The vehicle is going to have
graphics that state "Community Engagement" on the sides and will also note that it is donated by
Lynnwood Honda. A contract (vetted by the cities legal counsel) with contract details is included for
review. The city will pay to have the graphics installed. This is a 2-year contract. After that time, the
vehicle will be returned to Lynnwood Honda.
Because the two-year donation value is over $10,000, it requires council approval under municipal code
3.45.
Staff Recommendation
Accept the donation from Lynnwood Honda of a new CRV to be used by the Community Engagement
Officer. This was reviewed by the Personnel and Public Safety Committee on July 11 and approved to go
to the consent agenda.
Narrative
Attachments:
Attachment A - Resolution - Lynnwood Honda Donation 6.29.2023
Attachment B - Resolution - Lynnwood Honda Donation 6.29.2023
CE Vehicle Graphics Design
Packet Pg. 53
7.7
DRAFT Resolution to Accept Lynnwood Honda Donation 6.29.2023
Packet Pg. 54
&:A-w' H FS-UCL-1NA-eps-14
CLOSED END MOTOR VEHICLE LEASE
Lease Date: 06/20/2023 (WITH ARBITRATION PROVISION)
1 /2 1 AttaC
Deal #271786, Stock #23091
Lessor Name and Business Address
Lessee Name and Address
Co -Lessee Name and Address
LYNNWOOD HONDA
��f�ca
NIA
22020 HIGHWAY 99
250 5TH AVE
EDMONDS, WA 98026
EDMONDS, WA 98020
County: SNOHOMISH
County:
Lessee Billing Address it different than above
Vehicle Garaging Address €f different than above
NIA
NIA
Principal Driver: EDMOND POLICE
county: NIA (if business use) ----
I n this Lease, "you" and "your" mean the lessee and cc -lessee. "We;• "us" and "our" mean the Lessor named above, and any assignee of this Lease.
Z If this box is checked, Lessor will assign this Lease and sell the Vehicle to Honda Lease Trust (`Assignee") and Honda Financial Services rHFS') helped arrange this Les
Each of you who signs the Lease is jointly and severally liable to us for all Lease obligations. You are leasing the Vehicle described below (Ihe `Vehicle") from us. You agree to pay a I I amOL
due under the Lease and fulfill all your obligations under the Lease. In this Lease, "e" means an estimate. The Consumer Leasing Act Disclosures shown below are also terms of this Le,,
You are leasing the Vehicle and have no ownership rights in the Vehicle unless you exercise your purchase option.
Monthly Payment Lease: If your payment schedule shows monthly scheduled payments in [tern 3A, your Lease is a monthly payment lease.
Single Payment Lease: If your payment schedule shows a single scheduled payment in Item 3B, your Lease is a single payment lease.
1. The
Vehicle
New/Used
Year
Make
Model Body Style
Vehicle ID #
Odometer
Primary Use
Personal, unless otherwise
NEW
2023
HONDA
GRV EX 4WD EX NOB
2HKRS4H47PH429701
1
indicated below
IX business F , a ricultura
Vehicle Prior Use (as checked): ❑ Demonstrator El Factory Official ❑(dental ❑ Taxi or Livery
CONSUMER LEASING ACT DISCLOSURES
2. Amount Due at
8. Scheduled Payments
4. Other Charges (not part of your scheduled payment)
5. Total of Payments
Lease Signing or
A. Your first monthly payment of S 553.50 is due
(The amount you will
Delivery
on 06/20/2023, followed by 23 payments
A. Turn•In fee (if you do not
have paid by the end
of S 5NIA payments of
purchase Me Vehicle and we do
NIA
of the Lease)
(Itemized in Item B)
$ NI/AA NIA payments of
not waive the lee under ttem 25(tp S
NIA S
NIA
$ NIA due on the 20th of each month.
B.
C. NIA S
NIA
B. Your single payment of $ NIA is due on
S 13543.25
(2 + 3C + 40 - 6A3 - 6A4
NIA
$ 812.75
C. The Total of your Scheduled Payments is
D. Total S
NIA
6A5)
g 13284.00
6. Itemization of Amount Due
at Lease Signing or Deliver
A. Amount Due at Lease Signing or Delivery:
B. How the Amount Due at Lease Signing or Delivery will be paid-
1 - Capitalized cost reduction (amount paid in cash) $ NIA
Sales/use tax on amount paid in cash $ NIA
1. Net trade-in allowance
S NIA
2. Capitalized cost reduction (credit for net trade-in allowance) S NIA
Sales/use tax on credit for net trade-in allowance S NIA
2. Rebates and noncash credits
S NIA
3. First monthly payment $ 553.50
4. Single scheduled payment S NIA
3. Amount to be paid in cash
S NIA
5. Refundable security deposit S NIA
6. Lease acquisition fee S NIA
4.Other DEALER CONTRIBUTION
S 812.75
7. Title fees S NIA
8. License and registration fees S 56.75
5. Total
$ 812.75
9. Salesuse tax (excludes any tax shown in 1. or 2. above) S NIA
16. DOCUMENTATION FEE S 200.00
11. ARBITRATION FEE S 2.50
12. NIA S NIA
13. Total S 812.75
7.Your scheduled payment Is determined as shown below:
A. Gross capitalized cost. The agreed upon value of the Vehicle ($ 35108.90 ) and any items you pay over
the lease term (such as service contracts, insurance, and any outstanding prior credit or lease balance).
S 35108.90
B. Capitalized cost reduction. The amount of any net trade-in allowance, rebate, noncash credit, or cash you
pay that reduces the gross capitalized cost.
_ S NIA
C. Adjusted capitalized cost. The amount used in calculating your base scheduled payment.
_ S 35108.90
D. Residual value. The value of the Vehicle at the end of the Lease used in calculating your base scheduled payment.
- S 23108.80
E. Depreciation and any amortized amounts. The amount charged for the Vehicle's decline in value through
normal use and for other items paid over the lease term.
= $ 12000.10
F. Rent charge. The amount charged in addition to the depreciation and any amortized amounts.
+ S NIA
G.Total of base scheduled payments. The depreciation and any amortized amounts plus the rent charge.
= $ 12000.00
H. Lease payments. The number of payments in your Lease.
_ 24
I. Base scheduled payment.
W S 500.00
J. Sales/use tax (e).
+ S 53.50
K. NIA
+ S NIA
L. N/A
+ S NIA
M.Total Scheduled Payment.
S 553.50
Early Termination.You may have to pay a substantial charge It you end this Lease early. The charge may be up
to several thousand dollars.
The actual charge will depend on when the Lease Is terminated. The earlier you end the Lease, the greater this charge is likely to be.
8. Excessive Wear and Use. You may be charged for excessive wear based on our standards for normal use and for mileage in excess of 12000
miles per year at the rate of $ NIA per mile.
9. Purchase Option at End of Lease Term. You have an option to purchase the Vehicle at the end of the lease term for S
23108.80 plus a purchas
option fee of S 0•00 . The purchase option price does not include official fees such as those for taxes, tags, licenses and registration.
10. Other Important Terms. See your Lease documents for additional information on early termination, purchase options, maintenance responsibilitie,
warranties, late and default charges, insurance, and any security interest, if applicable.
NOTICE: ALL PAGES OF THIS LEASE CONTAIN IMPORTANT TERMS AND CONDITIONS, INCLUDING AN ARBITRATION PROVISION. THE TERMS A!
CONDITIONS ON ALL PAGES ARE PART OF THIS LEASE.
Lessee Initials X Co -Lessee Initials X NIA - !-IFS-IJCL-WA-evs
ANPAhfcai aRSd7SiAf-h7r17-d.q Packet Pg. 55
I 7.7.a I
Year NIA Make NIA Model NIA
Sales Tax Exemption for Agreed Value of Trade -In Vehicle $ NIA
Reduction in Total of your Scheduled Payments Resulting
from Application of Sales Tax Exemption $ NIA
A. Gross Amount of Trade -In Allowance
B. Less Trade -In Payoff C. Net Trade -In Allowance (if less than 0 then enter 0) _
S �r
g NIA
$ NIA
12. Itemization of Gross
Capitalized Cost
A. Agreed upon value of the Vehicle:
Other amounts included in the gross capitalized cost:
B. Taxes
C. Title, license, and registration fees
D. Lease acquisition fee
E. Administration fee
F. Prior credit or lease balance
G. Documentary service fee
[THE DOCUMENTARY SERVICE: FEE IS A NEGOTIABLE FEE.
Documentary service fees are not required by the state of Washington.)
H, NIA
I. NIA
j. NIA
$ 35108.90
5 NIA
S NIA
S NIA
S NIA
S NIA
S NIA
S NIA
S NIA
S NIA
K, NIA
$
Nip
L. NIA $
NIA
Optional Insurance, Products, and Services:
M. NIA $
NIA
N. NIA S
NIP
O. NIA $
NIA
p. NIA $
NIA
Q. NIA $
NIA
R. NIA $
NIA
S. NIA S
NIF
T. NIA $
NIA
U. Total Gross Capitalized Cost: S
35108.9(
13. Otflclal Fees and Taxes. The total amount you will pay for official and license fees
registration, title and taxes over the term of your lease, whether included in your schedule
payments or assessed otherwise: $ 1402.50 (e), The actual total of fees and taxes
may be different than this estimate based on changes in the tax or fee rates and the value of
the Vehicle when the fee or tax is determined.
14. Late Payments. For any payment not received within 10 days of the date B
is due, you will pay a late charge of $25 or 5% of the part of the payment that is late,
whichever is less.
NDER THIS LEASE WE MAY RETAKE THE VEHICLE.
16. Warranties. The Vehicle is subject to the manufacturer's standard warranty, unle,,
d this box is checked: El
❑ It this box is checked, the Vehicle is subject to the following express warranties:
You will not have to pay a late charge it the only amount that is late is a lala charge you
owed for an earlier late payment.
15. Returned Payment and Unpaid Fines and Fees. You will also pay a returned payment
charge of $ 25.00 for any check, instrument or electronic funds debit that is
returned unpaid for any reason, if the law allows it. If you don't pay a fine, penalty, toll, or
parking licket and we elect to pay it, you will reimburse us for the amount paid plus a
$ 25.00 Administrative Fee per incident, If the law allows it.
NIA
Warranty papers that are separate from this Lease state any coverage limits.
The law gives you a warranty that the Vehicle conforms to the description in thi
Lease. THERE ARE NO OTHER EXPRESS WARRANTIES ON THE VEHICLE
Except as prohibited by law, the following sentence applies. WE DISCLAIM AN
WARRANTIES IMPLIED BY LAW, INCLUDING THE IMPLIED WARRANTIE
OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR PURPOSE
If we make a written warranty covering the Vehicle or, within 90 days of the Leas
Date we enter into a service contract covering the Vehicle, this disclaimer will nr
affect any implied warranties during the term of the warranty or service contrac
1111 this box is checked, the disclaimer above does not apply.
17. OPTIONAL INSURANCE PRODUCTS AND SERVICES
You are not required to buy any of the Id lowing optional insurance, products, or services to enter into the Lease. The term of any optional insurance, product, or seMce will be the lease term, unless a differ
term is shown below. 0 you decide you want to purchase insurance or an optional product or service, review the terms of the contract, policy, or certificate that describes the insurance, product, or service bef
you initial below. A completed copy of the contract, policy, or certificate will he given to you as soon as practicable. By Initialing below, you Indicate that you want to buy the optional Insurance, products
services Indicated. It the cost shown below Is not shown as part of the Itemlzatlon of Amount Due at Lease Signing or Delivery (Item 4 It has been added to the Gross Capitalized Cost (Item 12)
❑ tional Insurance Product or Service
Term/Coverage
Price
Name of Provider
Approyal
NIA
NIA
NIA
NIA
Lessee
NIA
Initials
NIA
NIA
NIA
NIA
Lessee
Initials NIA
NIA
NIA
NIA
NIA
Lessee
Initials NIA
NIA
NIA
NIA
NIA
Lessee
Initials NIA
NIA
NIA
NIA
NIA
Lessee
NIA
Initials
NIA
NIA
NIA
NIA
Lessee
NIA
Initials
NIA
NIA
NIA
NIA
Lessee
Initials NIA
NIA
NIA
NIA
NIA
Lessee
NIA
Initials
18. EXTRA MILEAGE
You are purchasing extra miles per year at a rate of S per mile. The extra miles are included in the amount shown in Item 8 'Excessive We:
and Use.' L1 If this box is checked, you will receive a credit for unused purchased extra mites if this Lease ends on or after the start of the last monthly period (see Item 2DA). Th
credit will equal NIA cents per purchased unused mile times each mile under NIA , up to the NIA total extra miles you purchased. You w
not receive this credit for unused purchased miles if this Lease ends before the start of the last monthly period, the Vehicle is destroyed, you purchase the Vehicle, or you are in defaul
19.TYPES AND AMOUNTS OF REQUIRED INSURANCE COVERAGE
You must maintain the following types and minimum amounts of insurance: $ 25,000 per person for bodily injury; 5 50,000 per accident for bodily injury; S 10,000
per accident for property damage. If the minimum amounts of insurance required by the state in which the Vehicle is garaged are higher than amounts stated in this Lease, you agree to mainti
insurance that meets the minimum state requireme nts. You agree to maintain collision, fire, theft, and comprehensive coverage with a maximum deductible of S 1See Item 251
for additional insurance provisions. You con IIrm that insurance policies that meet the requirements described in this tease are in force on the date of this Lease.
Insurance Provider NIA Policy Number NIA
Agent's Name NIA Agent Phone Number NIA
Agent's Address NIA
20. LAST MONTHLY PERIOD AND LEASETERM
21. HOW THIS LEASE CAN BE CHANGED
A. The start of the last monthly period for a monthly payment lease is the due date for the
This Lease contains the entire agreement between you and us relating to this Lease. Any char
last monthly payment. For a single payment lease, the start of the last monthly period is
to the Lease must be in writing and both you and we must sign it. No oral changes are binding.
the date that is one month before the scheduled lease end.
Lessee Signs X
S. The scheduled lease term is 24 months.
Co -Lessee Signs X NIA
22. EXCESS WEAR WAIVER
We will waive excess wear charges (tiem 25(c)) in an amount up to S 500.00 if, at the time this Lease ends, you are not in default under the terms of this Lease (Item 2;
Lessee Initials X Co -Lessee Initials X NIA
NVFiBhfs21
HFS-UCL- WA-eps-
a354236f-b7d7-4R Packet Pg. 56
23. DEFAULT, REPOSSESSIM AND OTHER REMEDIES
You will be in default if:
• You do not pay any payment on the scheduled due dale; or
• You do any of the fallowing; • You do not pay any other amount due under this Lease when we
ask that you pay it; . You provide any false or misleading information in any Lease application;
• You fail to maintain required insurance; • You lose possession of the Vehicle by confiscation,
forfeiture or other involuntary transfer whether or not the Vehicle is the subject of judicial or
adn0strative proceedings; • You assign the Lease or transfer the Vehicle without our prior
written permission, or attempt to do either: • You start a bankruptcy, receivership, or insolvency
proceeding or one is started against you or your property; • You do anything that endangers the
Vehicle or your ability to gay your Lease obligations; • You fail to return the Vehicle when
required to do so under this Lease; • You fail to meet any other obligation under this Lease;
• You do anything the law says is a default.
If you are in default, after providing any notice and waiting any time the law requires, we may do any
of the following:. End this Lease early and require you to pay the amount due at early termination;
• Take any action we believe is required to protect our interest in the Vehicle (for example buying
insurance) and our action will not cure your default; • Add any amounts we spend lafung these actions
to your Lease obligation and charge rent on the amount added, or at our option, ask you to pay these
amounts right away; • if the Vehicle is equipped with electronic trading technology, use it to find the
Vehicle; • Cancel arty optional insurance, products, and services included with this Lease and apply
any refund to your Lease obligations (you hereby instruct any provider of such insurance, products,
and services 10 pay us any refund or credit due on early cancellation); • Take (repossess) the Vehide
wherever we find ht and enter any property where the Vehicle may be to do so; • Sue you for damages
or to get the Vehicle back: • Pursue any other remedy the law gives us.
We will exercise our rights without breach of the peace, at reasonable times and places, in a
reasonable way, as the law allows. We may use the license plates on the Vehicle to move it to a
storage place. After repossessing the Vehicle, we will hold it free of any rights you may have under
this Lease, subject to any right the law gives you to are the default or recover the Vehicle. We may
take and store any personal items that are in the Vehicle. 11 you do not ask for these items bark, we
may dispose of them as the law allows. You wilt pay our reasonable expenses of taking these actions
as the law allows. These expenses may include expenses of taking and storing the VehiOle, attorney's
fees, collection costs, and court costs.
To the extent allowed by law, you waive: (i) notice [hat we intend to end this Lease and require you
to retum the Vehde, (li) notice that we have ended this Lease and that you are required to return the
Vehicle, (iii) notice that we intend to require you to pay the Early Termination Liability, (iv) notice that
we are requiring you to pay the Early Termination liability, (v) notice of our intention to take
possession of the Vehicle, (q notice that we have taken possession of the Vehicle, and (vii) any other
no8ces pertaining to our exercise of our rights or of our intention to exercise our rights.
24. EARLY TERMINATION LIABILITY
When the Lease Can End Early. You may terminate (end) the Lease vary by returning the Vehicle
to us and paying us your early termination liabirity (see below) when we ask for it.
We may end the Lease early if you are in defaW; the Vehicle is destroyed or damaged beyond repair,
stolen or lost (a 'Total Loss"); or you die and there is no survitdng lessee. It we end the Lease, you
must return the Vehicle to the place we designate and pay us the early termination lability (see
below) when we ask for it.
Early Termination Liability. Unless the Vehicle is a Total Loss. forfeited, or confiscated subject to
Item 25(b), we will figure your early termination lability as follows;
Monthly Payment Lease. You will owe the amount, if any, by which the Adjusted Lease
Balance (see definifion below) exceeds the Vehides Fair Market Wholesale Value (see
definition below) at termination. If this amount is more than the total of the following amounts.
you will instead pay the total of the following amounts: • The total of your base scheduled
payments not yet due; • An excess wear charge (see Item 25(c)); and • An excess mileage
charge for any miles in excess of the permitted mileage during the scheduled lease term at
the rate per mile shown in Item 8.
Single Payment Lease. The Base Scheduled Payment (Item 71) paid at lease signing prepays
the depredation and any amortized amounts (Item 7E) and the rent charge (Item 7F). If the
Vehicle's Fair Market Wholesale Value at termination (see definition below) exceeds the
Adjusted Lease Balance (see def rition below), we will give you a credit for the excess up to the
amount of the Unused Base Scheduled Payment (see definition below). If the Adjusted Lease
Balance exceeds the Vehicle's Fair Market Wholesale Value at termination, you will owe the
excess up to the total of the following amounts: • An excess wear charge (see Item 25(c)); and
• An excess mileage charge for any miles in excess of the permtted mileage during the
scheduled lease term at the rate per mile shown in Item 8.
In addition to tha amounts described above, you will also owe us the Item 4A Turn-ln Fee unless this
fee is waived under Item 25(t) plus the Additional Amounts flue and we will apply the Additional
Credits to the amount you owe (see Item 25(s)). The amount due under this Item 24 includes any
excess of the residual due (Item 7D) over the Fair Market Wholesale Value, as limited in this Lease.
Definhion of Adjusted Lease Balance.
Monthly Payment lease. The Adjusted Lease Balance equals the difference between: (1) The
Item 7C Adjusted Capitalized Cost; and (2) all depredation and amortized amounts in the base
scheduled payments that have become due. Each Item 71 Base Scheduled Payment consists
of • a rend charge portion; and - a portion allocable to depredation and any amortized amounts.
Although the amount of your Itern 71 Base Scheduled Payment does not change, different
portions of each Base Scheduled Payment are allocated to . rent charge; and. depredation and
any amortized amounts. The portion of a Base Scheduled Payment that is allocated to
depreciation and arty amortized amounts is equal to the Base Scheduled Payment minus the
rent charge for that month. We use the Constant Yield Method to figure the rent charge portion
of each Base Scheduled Payment. Under the *Constant Yield Method; the rent charge for each
scheduled period is earned in advance by multiplying the constant rate implicit in this Lease
times the Balance Subject to Rent Charge as it declines during the lease term. At any given time
during the lease term, the 'Balance Subject to Rent Charge" is the difference between the Item
7C Adjusted Capitalized Cost and the sum of: (i) all depredation and amortized amounts
accrued during the previous monthly periods, and (ii) any Base Scheduled Payment paid at
Lease signing or delivery. The scheduled rent charge calculations are based on the assumption
that we will receive your scheduled payments on their exact due dates and that the Lease goes
to its full term.
Single Payment Lease. The Adjusted Lease Balance at the beginning of the Lease equals: (i)
The Item 7C Adjusted Capitalized Cost; minus Co) the Item 71 Base Scheduled Payment. At the
beginning of each month, the Adjusted Lease Balance increases by the rent charge for that
month. We use the Constant Yield Method to figure the rent charge for each month. Under the
'Constant Yield Method' the rent charge for each monthly period is earned in advance by
multiplying the constant rate implicit in this Lease times the Balance Subject to Rent Charge as
it increases during the lease term. At any given time during the lease term, the 'Balance
Subject to Rent Charge equals: (i) the Item 7C Adjusted Capitalized Cost; minus (6) the Item 71
Base Scheduled Payment; plus (iii) all rent charges accrued during previous monthly periods.
The rent charge calculations are based an the assumption that the Lease goes to its full term.
Definition of Fair Market Wholesale Value. Unless you exercise your independent appraisal right
(see below) or you and we agree on another amount, the Fair Market Wholesale Value of the Vehicle
is, at our option: • the price we receive for the Vehide at disposition;. the highest offer we receive for
disposition of the Vehicle; • or the wholesale fair market value of fie Vehicle.
Definition of Unused Base Scheduled Payment (Single Payment Lease).
Scheduled Payment equals: (i) the Item 71 Base Scheduled Payment; divided b
months in the lease term (Item 20B); times (iii) the number of full months remaining after the date
of the early termination until the scheduled lease end.
Your Independent Appraisal Right. To the extent your early termination liability takes into ac
the value of the Vehicle at termination, you may gel a professional appraisal of the Vehicle
market wholesale value. It you do so within a reasonable time, we W11 use the appraised value k
Fair Market Wholesale Value. The appraiser must be an independent third party. You and we
agree an the appraiser. You must pay for any appraisal. The appraisal will be binding.
25. OTHER TERMS AND CONDITIONS
(a) Insurance. For the duration of the lease term, and until you return the Vehicle, you ag+
maintain the amounts and types of primary insurance as indicaled in Item 19 on page 2 r
Lease in your name. You may buy the insurance from any insurance company authorized
business and that is reasonably acceptable 10 us. You must indicate us or anyone we rE
as an additional insured and foss payee on your policy. Your policy must state that we v
given at least 30 days' notice of any material coverage change, reduction, or cancellat
your insurer does not pay a claim for any reason, it will mean that you have not maintain{
O
required insurance. You will pay for any loss we incur because you do not maintain ra
c
insurance or because the insurer does not pay a claim. If you fail to obtain and mainta
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required insurance. we may, if we choose, buy it for you. We may add the amount we p
=
this Insurance to your unpaid Lease obligations and charge rent on [he amount added, or
o
option, ask you to pay it right away. If we decide to buy this insurance, we may eithE
O
insurance that covers your interest and our interest. or buy insurance that covers onl
3
interest, unless the law requires us to buy insurance that also protects your interest.
Vehicle is damaged, stolen, or destroyed, and money becomes available from insurar
>,
judgment. a settlement, or the like, we will be entitled to the money. 11 the Lease er
V
connection with our receipt of the money or has already ended at the time we receive it, v
O
treat any of the money we do not use to repair the Vehicle as parr of the price we receiv
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the Vehicle at disposition, unless otherwise provided for in Item 25(b).
is
NOTICE: PHYSICAL DAMAGE OR LIABILITY INSURANCE COVERAGE FOR BC
0
INJURY AND PROPERTY DAMAGE TO OTHERS IS NOT INCLUDED IN THIS LEASE
p
(b) Total Lass, Forfeiture or Confiscation of Vehicle. If, during the lease term, the Vehid
Total Loss (as described in the second paragraph of Item 24, Early Termination liability) 1
.V
Vehicle is forfeited or oonfiscated under governmental authority, we will end the Lease ee
described in Item 24 Early Termination Liability, and yeu will owe the amounts described
>
following paragraphs of this Item 25(b) instead of the amounts described in Item 24. Yc
r
notily us in writing after any event that might cause the Vehicle to be a To Loss or
0
forfeited or confiscated under governmental authority. You will promptly file a police report
Vehicle is stolen or lost. You wiI give us any documents we request that are reasonably n
ax
to a Total Loss.
to
Monthly Payment Lease.
c
It the Vehicle is a Total Loss that is not the result of your fraudulent, criminal, or
W
intentional wrongful act and we receive a settlement under an insurance polio,
Z
complies with the requirements of [his Lease (see Items 19 and 25(a)), you will hav
'E
protection, which means:
M
E
We will deduct the Additional Credits (see Item 25(s)y from the Adjusted 1
Balance (see Item 24) to compute a net lease balance (the'Nel Lease Balar
0
11 the Net Lease Balance is greater than the insurance settlement we receivk
V
wit[ owe the excess up to the sum of the following: (i) the amount of your insu
M
deductible; and (ii) the total amount of any deductions from the value of the V
N
used to compute the insurance settlement we receive due to past due premiu
N
[he condition of the Vehicle before the Total Loss occurred,
of
If the insurance settlement we receive is greater than the Net Lease Balanok
N
will receive a credit for any excess up to [he amount of the Additional C
c
deducted above.
O
If: (ij the Vehicle is a Total Loss and we do not receive a settlement under an insu
M
policy that complies with the requirements of this Lease. (ii) the Total Loss is there;
0
your fraudulent, criminal, or other intentional wrongful act, or (iii) the Vehicle was for
C
or Confiscated under governmental authority, then you do not have gap prolection,
«s
means:
You *11 owe us: (i) the Adjusted Lease Balance; minus (ii) any part of
0
insurance deductible that you pay us; minus (iii) any settlement we receive
2
your insurance company; minus (iv) any amount we receive for selfing the V.
-0
as salvage; plus (v) if the Vehicle is returned to us, the Item 4A Tum•In Fee u
o
this fee is waived under Item 25(1). It the amount we figure in the prec
3
sentence is less than zero, we will not give you a credit for that amount. Y4
c
apply the Additional Credits to the amount you owe (see Item 25(s)).
O
T
Single Payment Lease.
_J
11 the Vehicle is a Total Loss that is not the result of your fraudulent, criminal, or
O
intentional wrongful act and we receive a settlement under an insurance poliq
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complies with the requirements of this Lease (see Items 19 and 25(a)), you hate
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protection, which means:
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You Oil receive a credit for the Unused Base Scheduled Payment (see Item 24
will deduct [he Additional Credits (see Item 25(s)) from the sum of the Adj
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Lease Balance (see Item 24) and the Unused Base Scheduled Payment to con
a net lease balance (the *Net Lease Balanced.
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If the insurance settlement we receive is greater than the Net Lease Bafancc
will also receive a credit for the excess up to the amount of the Additional C.4)
as
deducted above.
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If the Net Lease Balance is greater than the insurance settlement we receivc
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will owe the excess up to the sum of the following: (i) the amount of your insu
deductible; and (ii) the total amount of any deductions from the value of the V+
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used to compute the insurance settlement we receive due to past due premiu
the condition of the Vehicle before the Total Loss occurred,
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If: (i) the Vehde Is a Total Loss and we do not receive a settlement under an insu
policy that complies with the requirements of this Lease. (ii) the Total Loss is the re;
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your fraudulent, criminal, or other Intentional wrongful act, or (iii) the Vehicle was for
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or confiscated under governmental authority, then you do not have gap protection, +
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means:
You will owe us: (i) the Adjusted Lease Balance; minus (ii) any part of
insurance deductible that you pay us; minus (iii) any settlement we receive
your insurance company; minus (iv) any amount we receive for selling the Vr
as salvage; plus (v) if the Vehicle is returned to us. the Item 4A Turn•]n Fee u
thus fee is waived under Item 25(q. If the amount we figure in the prec
sentence is less than zero, we will give you a credit for that amount. up t
amount of the Unused Base Scheduled Payment. We will apply the Add
Credits to the amount you owe (see Item 25(s)).
In addition to the amounts in this Item 25(b), you will also owe us the Additional Amount.
(see Item 25(s)). You will receive a credit for the Additional Credits only as described in thi.
25(b).
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(c)
(d)
(e)
Standards for Wear and Use. You agree to pay an excess mileage charge as indicated in Item 8
and an excess wear charge, at the early end of this Lease to the extent provided for in Item 24 or at
the scheduled lease end, minus the amount, if any, of the excess wear charge waived under Item
22. Excess wear is wear beyond the minor wear reasonably expected to result from ordinary use of
the Vehicle, assuming you maintain the Vehicle as this Lease requires (Item 25(g)) and use the
Vehicle as this Lease permits (Item 25(i)), The excess wear charge will be our actual or estimated
cost of repairing any excess wear. (We do not have to make the repairs.) Repairs, including tires,
must be made with original equipment manufacturer's parts or those of equal quality and
performance. These include but are not limited to those necessary to repair or replace: • painting or
lettering the Vehicle or modifying its VIN; . accessories, equipment, or pads that have been added,
removed, damaged or modified (including missing keys or remote envy devices) without our prior
written permission; • road damage, chips, scratches. cracks. plugs, tinting, staining, corrosion or
damage to the glass, paint, body, bumpers, suspension, engine, powertrain, frame, wheels, flow
coverings, seats or any other paid of the interior; • mechanical or electrical malfunction, upholstery,
interior or trunkfiner damage, slains or tears, dented trim or molding, or damage from water, sand,
or freezing; . inoperable lights, • tires [hat have sdewall plugs, gouges, cuts or exposed cords or are
not part of a matching set of five tires or of unequal quality to the originals tar [our wish a spare of
quality and type as the original); . one or more tires with less than tB inch of tread remaining at the
shallowest point; . any condition that renders the Vehicle unsafe, incapable of passing any required
inspection or makes the Vehicle run noisy, rough or unsafely; and • any other wear beyond normal
wear. The failure to adequately maintain or repair the Vehicle may be considered excess wear. You
Wit not owe a charge for excess mileage or excess wear if you purchase the Vehicle.
Security Deposit. If you paid a security deposit this paragraph applies. Unless required by law, we
do root keep the security deposit separate in a bank or earmarked on our books. We may apply some
or all of the security deposit to any amounts you owe under this Lease. or, it you exercise your
purchase option, to the price of the Vehicle. Any unused security deposit vAll be returned to you at
the end of the Lease. We have no fiduciary duty to you vA* respect to the security deposit unless
such duty is imposed by law. No interest, increase, or profit on the security deposit will accrue or be
paid to you.
Option to Purchase Vehicle. You have the option to buy the Vehicle at any time from a pary
designated by us. If you do. you agree to re-regisler and re -title the Vehicle in your name no Paler
than 34 days from the time you purchase it. If you fail to do so, we reserve the right to cancel the
registration. Before the scheduled lease end, the price will be the Adjusted Lease Balance (see Item
24) plus the Item 9 purchase option once minus the Item 7D Residual Value. At the scheduled lease
end, the price will be the Item 9 purchase option price. At either time, you must also pay the
Additional Amounts Due and we will apply the Add-itional Credits to the amount you owe (see Item
25(s)). Urder this Lease, you will only be considered to have purchased the Vehicle it we assign the
Vehida's title directly to you.
(f) Return of the Vehicle. If you do not exercise your purchase option, you will retum the Vehicle to us
at a place we designate when this Lease ends. You agree to make the Vehicle available for
inspection at our request. When you return the Vehicle, you must give us a completed, signed
odometer disclosure statement. If you keep the Vehicle after the scheduled lease end, unless you
relum it within any grace period we offer, you will pay us of the beginning of each month for any part
of a month you keep the Vehicle, an amount equal to:
(9)
(h)
■ For a monthly payment lease, the Item 71Mi Total Scheduled Payment.
• For a single payment lease, the item 7M Total Scheduled Payment divided by the number of
months in the lease term (ftem 206).
Your payment does not permit you to keep the Vehicle unless you get our permission in advance.
Maintenance. You will maintain the Vehicle in good working order and repair, You will pay all
operating costs, such as gasoline, oil, and replacement tires. You will, at your expense, seance the
Vehide according to the owner's manual maintenance schedule. If the Vehicle is recalled, you will
have the recall repairs or service performed. You will use original equipment manufacturer's pans or
those of equal value, quality, and performance in the maintenance and service of the Vehicle. We
may but are not required to provide you with a replacement vehicle for any reason. You will mairdal n
and keep in the Vehicle a record of all maintenance performed on the Vehicle. This mairdenance
record will be available to us at any time, and will be provided to us at the end of the Lease.
Registration, Parking Tickets, Tolls and Taxes. You must keep the Vehicle currently registered.
You must pay ail parking tickets, tolls and traffic fines relating to the Vehicle. If you do not pay such
tickets. Ills and fines, we may do so for you, and you will pay us upon demand. We may add the
amount to what you owe us if you do not pay us when we make demand. You must pay when due
or reimburse us If we pay for you, all government charges, fees and taxes whether assessed
on you, us, or the Vehicle. You will riot have to pay our income taxes. If you do not pay the charges.
fees and taxes, and interest or penalties are assessed (unless the interest a penalties are a result
of our negligence), you must pay the interest or penalties when due or reimburse us if we pay them.
You must pay personal property taxes, ad veto rem, sales, use or similar taxes assessed on
the Vehicle, whether such fees or taxes are billed during or after the lease term, and whether
you are billed for them by the government or whether we pay them and pill you far them or
Include the amount of such taxes as part of your scheduled pay men L We may change your
scheduled payment if taxes change. If you don't pay a fine. penalty, toil or parking ticket and we elect
to pay it, you will reimburse us for the amount paid plus the Item 15 Administrative Fee.
Use of the Vehicle. You will keep the VaNde free from any liens or claims. You have the risk of loss,
and are responsible for the Vehicle's damage or destruction. You will not: • Use the Vehicle illegally,
improperly such as for lowing that exceeds the manufacturer's towing recommendations, or for hire,
such as for providing tab services or for business purpose rideshanng; • Without our prior written
consent, alter or install equipment that makes the Vehicle unsafe or unlawful to operate; • Use the
Vehicle in a manner that your insurance policy prohibits or in a way that produces unusually high
depredation; • Allow unlicensed lovers to drive the VaNde; • Use the Vehicle for more than 30 days
outside the state where you originally registered the Vehicle without pdorwritten notice to us and our
prior wd len consent; • Take the Vehide out of the United States without our prior written consent;
• Use [he Vehicle in high performance driving events, auto racing of any kind, high performance
schools, or any similar activities; • Use the Vehicle for off -road travel or activities unless the Vehicle
is a sport utility Wide; or • Change the Vehicle without our prier written consent. You volt not let
anyone else do any of these things.
g) Indemnification. We are not responsible for any Injuries, damages, expenses or claims,
including claims for attorney fees or under the strict liability doctrine, caused by the
maintenance, condition, or operation or use of the Vehicle. You agree to indemnify and hold
us (and our assignees, successors, agents, and insurers) harmless for all such injuries,
damages, expenses and claims.
(k) Assignment of Returned Premiums and Other Amounts. You assign to
returned premiums or charges or other amounts relating to insurance or any
service sold in connection with this Lease and returned or paid to us. We will use these amounts to
reduce amounts you owe under the Lease. You will earn no interesi, increase, or profit with respect
to such properly.
(1) Your Odometer Obligations. You will maintain the odometer of the Vehicle so that it always re
the Vehicle's actual mileage. If the odometer is at any time mopw&o, you w ll provide uu
reasonable evidence of the Vehido's actual mileage. if you are unable to do so. you will pay i
reasonable estimale of any reduction of the Vehicle's fair market value caused by the inabi
determine the Vehcws actual mileage. You vrill provide us with an odometer certification at am
we request one. We may request more than one certification during the term of this Lease.
Important Note: Federal law requires you to tell us the Vehicle's mileage in connection
a transfer of Vehicle ownership. You may be fined andlor imprisoned if you do not corn
the disclosure or if you make a false statement.
(m) Assignment and Transfer of the Vehicle. You may not assign the Lease at transfer the Vc
without our prior written permission. We may assign all of our rights under this Lease. Any p
to whom this Lease is assigned may reassign it.. Any sale and assignment by us will. n
considered to change materially your duties, burden. or risk under this Lease.
(n) Ownership. We are the sole owners of the Vehicle including original accessories and any ins
after the Lease begins. This is a true lease for tax and other purposes and we receive all bone
ownership. We have not given you any information or advice regarding possible tax consequi
under this Lease.
(a) inspection. Upon reasonable notice to you, at any reasonable place and time we choose wr
inspect this Vehicle and you agree to cooperate with such inspection.
(p) Waiver. We may delay or refrain from enforcing any of our rights under this Lease vnshout
them,
(q) Giving Notice. Notices may be given personally or sent by first class mail. Notices mailed to us
be sent to the address shown in this lease or as we otherwise direct from time to time. Notice.
be deemed given to us when they are personally given or actually received at our address. Ni
shall be deemed given to you when they are personally given or when placed in the mail, addri
10 you at your address then shown on our records, even though you might not actually receik
mailed notice. You agree that 10 days' notice is a reasonable notice period, unless state taw rot
a longer period, in which case you agree that the state -required period is reasonable.
(r) Servicing and Collection Contacts. You agree that we as well as any third pary calling c
behalf and any assignee may try to contact you in writing, by a -mail, or using prerecorder
voice messages, text messages, and automatic telephone dialing systems, as the law allow!
also agree that we as well as any third party calling on our behalf and any assignee may
contact you in these and other ways at any address or telephone number you provide us, even
telephone number is a cell phone number or the contact results in a charge to you. You ag
provide us with current contact information.
(s) Additional Amounts Due and Additional Credits. Regardless of how this Lease ends, yc
owe us the [olloWng amounts: • Any official fees and takes related to the termination. • Any
amounts due under thus Lease including any unpaid late charges or other amounts due becaus
failed to meet your obligations under ibis Lease ('Additional Amounts Duel. If this Lease ends
we may cancel any optional insurance, maintenance, service, or other contracts included i
Lease or claim benefits under them to reduce what you owe or repair the Vehicle ('Add
Credits"}.
(t) Turrt4n Fee Waiver. The Item 4ATurn- In Fee will be waived if, at the time this Lease ends. you
into a motor vehicle lease or installment sale contract that the dealer assigns to Honda Fin
Services.
(u) Llabllity Upon Terminafon at Scheduled Lease End or On or After the Start of Last Me
Period. Upon return of the Vehicle, you will pay us the total of the followf ng amounts: • the It[
Tum-In Fee unless this fee is waived under Item 25(t); • an excess mileage charge for any m
excess of the permitted mileage during the scheduled lease term al the rate per mile shown h
8; • any excess wear charge (Item 25(c)); . any amounts due under Item 25(f) because you fat
return the Vehicle on time; • the Additional Amounts Due (see Item 2,5(s)). We will app
Additional Credits to the amount you owe (see item 25(s)).
(v) Settlement of Insurance Claims. if there is any damage or loss to the Vehicle, you agree tf
or our agent may settle any insurance claim or sign your name on any Ole or registration or e
check or draft we receive for that Vehicle damage or loss.
(w) Jury Trial Waiver. In the event of litigation, concerning any claim or dish
whether In contract, tort, or otherwise, you and we each agree to waive any
you and we may have to a jury trial, as the law allows.
(x) Telematics System Consent. The Vehicle is equipped with a Telemalics System that collect
transmits to Lessor and its affiliates detailed information about the Vehicle's location, cony
operation (including speed, throttle and brake input. crash events and servicing), informatic
may be tied to the vehicle identification number (ViN) and can be combined to create a trac
vehicle, as well as the operator's utilization of Vehicle features. One of the important functions �
program is to provide Lessor with important real -world information about Lessee use, indutSn
not limited to: use habits, demographic profiles, and vehicle performance. You authorize us {r
our affiliates) to ooliect, retain, and use such information.
(y) Like -Kind -Exchange (Life) Notice. Notice is hereby given that HVT, Ino and Honda Lease
have assigned all of their fights )but not their obligations) to purchase and<or sell this Veit
Honda Finance Exchange, Inc., pursuant to the Sib -Servicing and Master Exchange Agreem
(z) General. Federal law and the law of the state of Lessor's address on page t of this Lease al:
this Lease. If any part of this Lease is invalid, unenforceable or illegal in any jurisdiction, the pa
is invalid, unenforceable or illegal wit1 not be affective as to that jurisdiction. The rest of the I
will be enforceable except as provided in the Arbitration Provision, on page 5 of this Lease
Lease is our entire agreement. We have made no promises to you rot contained in this Lease.
part of this Lease is found by a court or other dispute resolution body to be void or unenforo
this Lease is to be read as if that part were never contained in this Lease.
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MraRhfe?i gA�A91Af-h7rl7-4Jq Packet =P9.58
26. ARBITRATION PROVISION
ARBITRATION PROVISION
PLEASE REVIEW - IMPORTANT- AFFECTS YOUR LEGAL RIGHTS
1. EITHER YOU OR WE MAY CHOOSE TO HAVE ANY DISPUTE BETWEEN US DECIDED BY ARBITRATION AND NOT IN COURT OR BY JURY TRIAL,
2. IF A DISPUTE IS ARBITRATED, YOU WILL GIVE UP YOUR RIGHT TO PARTICIPATE AS A CLASS REPRESENTATIVE OR CLASS MEMBER ON ANY CLASS CLAIM YOU MAY HAVE
AGAINST US INCLUDING ANY RIGHT TO CLASS ARBITRATION OR ANY CONSOLIDATION OF INDIVIDUAL ARBITRATIONS.
3. DISCOVERY AND RIGHTS TO APPEAL IN ARBITRATION ARE GENERALLY MORE LIMITED THAN IN A LAWSUIT, AND OTHER RIGHTS THAT YOU AND WE WOULD HAVE IN COURT MAY
NOT BE AVAILABLE IN ARBITRATION.
Any daim or dispute, whether in contract, tort, statute or otherwise (including the interpretation and scope of this Arbitration Provision, and the arbitrability of the daim or dispute), between you and
us or our parents, subsidiaries, affiliates, employees, officers, agents, representatives, predecessors, successors or assigns. [individually and mllectively'us' or 'our") which arises out of or relates
to your credit applicaton, origination or servidng of this Lease, the manufacture, delivery, condition, or performance of [his Vehide, any representations, omissions, or warranties, or any resulting
transaction or relationship (includirig any such relationship with third parties who do net sign this Lease) shall, at your or our election, be resolved by neutral, binding arbitration and not by a court
action. If federal law provides that a claim or dispute is not subject to bindirg arbitration, this Arbitration Provision shall not apply to such claim or dispute. Any claim or dispute is to be arbitrated by
a single arbitrator on an individual basis and not as a class action. You expressly waive any right you may have to arbi Vale a doss action. You may choose the American Arbitration Association
www.adr.o , JAMS (wwwJamsadr.coml, National Arbitration and Mediation fwww.mmadEopm_ ), or any other organization to conduct the arbitration subject to our approval, You may get a copy of
the rules of an arbilration organization by contacting the organization or visiting its website.
Arbitrators shall be attorneys or retired judges familiar with vehicle leasing, auto or consumer finance, and shall be selected pursuant to the applicable rules. The arbitrator shall apply governing
substantive law and the applicable statute of limitations. The arbitration hearing shall be conducted in the federal dstrict in which you reside unless the Lessor named on page 1 of this Lease is a
party to the claim or dispute, in which case the hearing will be held in the federal district where this Lease was executed. You and we will pay fhe filing, administration, service, or case management
fee and the arbitrator or hearing fee in accordance with the rules and procedures of the chosen arbitration organization. If the rules of the chosen arbitration organization do not specify how fees muss
be allocated, we will pay the filing, administration, service or case management fee and ft arbitrator or hearing fee up to a maximum of $5,000, unless the law requires us to pay more. The amount
we pay may be reimbursed in whole or in part by decision of the arbitrator it the arb[Vator finds that any of your claims is frivolous under applicable law. Each party shall be responsible for its own
attorney, experl and other fees, unless awarded by the arbitrator under applicable law. If the chosen a0tration organization's rules conflict with this Arbitration Provision, then the provisions of this
Arbitration Provision shall control.
Any arbitration under this Arbitration Provision shall be governed by the Federal Arbitration Act (9 U.S.C. § t at seq.) and not by any state law cunceming arbitration. Any award by the arbitrator shall
be in writing and will be final and biriding on all parties, subject to any Iimifed right to appeal under the Federal Arbitration Act. You and we retain the right to seek remedies in small claims court for
disputes or claims within that court's jurisdiction, unless such action is transferred, removed or appealed to a different court.
Neiiher you nor we waive the right to arbitrate by using self-help remedies, such as repossession, or by filing an action to recover the Vehicle, to recover amounts you owe under this Lease, or for
individual injunctive relief. Any court having jurisdiction may enter judgment on the arbitrators award. This Arbitration Provision shall survive any termination, payoff or transfer of this Lease. If any
part of this Arbitration Provision, other than waivers of class action rights, is deemed or found to be unenforceable for any reason, the remainder shall remain enforceable. If a waiver of class action
rights � deemed or found to be unenforceable for any reason in a case in which cuss action allegations have been made, the remainder of this Arbitration Provision shall be unenforceable.
Oat U,t; If you would like t0 opt out of arbitration, you may send us a written notice of opt out. The notice of opt out must provide your name, a description of the leased vehicle, including vehicle
identification number (VIN). and a statemerrt that you want to opt out of the arbitration provision. The written notice must be postmarked within 30 days of the date of this Lease and sent to Honda Fnanda
Services, P.O. Box 165007, Irving, TX 75016. You agree that we may make changes to Ibis Arbitration Provision if we notify you of the changes and give you another opportunity to opt out.
FxA 4 Eel � I .1:1� If I
elect to resolve any dispute by neut
Pursuant to the terms of that certain agreement between Lessor and the Assignee for the assignment of leases by Lessor to Assignee from time to time, Lessor hereby assigns all right, c
title and interest in the Lease and the Vehicle and rights the Lessor may have under any guaranty executed in connection with the Lease, with full powers to Assignee to collect and 4)
discharge all obligations, any guaranty and this assignment. a)a1
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ding arbitration and not by a court action. See the Arbitration Provision for additional information concerning the agreement to arbitrate. W
Agreement to Arbitrate: By signing below, you aee that, pursuant to the Arbitration Provision, Item 26 above, you or we may
bin
Lessee Signs X Co -Lessee Signs X
NOTICE TOTHE LESSEE: DO NOT SIGN THIS LEASE BEFORE YOU READ IT OR IN BLANK. YOU ARE ENTITLED TO A COPY OF THIS LEASE WHEN YOU SIGN IT. KEEP IT
PROTECT YOUR LEGAL RIGHTS.
YOU AGREETDTHE TERMS OFTHIS LEASE.YOU ACKNOWLEDGE YOU HAVE EXAMINEDTHE VEHICLE,THAT THE VEHICLE IS EQUIPPED AS YOU WANT, ANDTHAT IT Is
GOOD CONDITION.YOU ACCEPTTHE VEHICLE FOR ALL PURPOSES OFTHE LEASE.YOU UNDERSTAND THAT YOU HAVE NO OWNERSHIP RIGHTS IN THE VEHICLE UNLE
YOU EXERCISE YOUR OPTION TO PURCHASETHE VEHICLE.YOU CONFIRM THAT BEFOREYOU SIGNEDTHIS LEASE, WE GAVE ITTO YOU, AND YOU WERE FREE TOTAKE
AND REVIEW IT.YOU ACKNOWLEDGE THATYOU READ ALL PAGES OFTHIS LEASE, INCLUDINGTHE ARBITRATION PROVISION ABOVE (ITEM 26), BEFORE SIGNING BEL(
YOU CONFIRM THATYOU RECEIVED A COMPLETELY FILLED -IN COPY WHENYOU SIGNEDTHIS LEASE.
LESSEE SIGNATURES
Lessee Signature NIA DateO6/20/202 Co -Lessee Signature NIA Date NIA
Type/Print Lessee Name NIA Type./Print Co -Lessee Name NIA
Commercial Lessee EDMONDS POLICE DEPARTMENT Date 06/20/2023 By
Type/Print Name EDMONDS POLICE DEPARTMENT Type/Print Title NIA
GUARANTY: To induce us to lease the Vehicle to Lessee, each person who signs as a Guarantor individually guarantees the payment of this Lease. If Lessee fails to pay any money owing on this Lease, each Guara
must pay it when asked. Each Guarantor will be table for the total amount owing even if other persons also sign as Guarantor, and even if Lessee has a complete delense to Guarantor's demand for reimbursement. E
Guarantor agrees to be liable even f we do one or more of the following: (1) give the Lessee more time to pay one or more payments; (2) give a full or partial release to any other Guaranlor, t3y accept less from the Les
than the total amount owing; or (4) otherwise reach a settlement relating to this Lease or extend the Lease. Each Guarantor acknowledges receipt of a completed copy of this Lease and Guaranty at the time of signing
To the extent pens tted by applicable taw, Guarantor wad es notice of acceptance of this Guararrly, notice of the lesseewamo s "ayrriWr non performance, and defaull; and nos of the amount owing arty ti g at me, and of any derrends upon the Les:
Guarantor Signature X NIA Date NIA TypetNint Guarantor Name NIA
Guarantor Address NIA
LESSOR'S ACCEPTANCE
The Lessor's authorized signature indicates the Lessor has accepted the terms, conditions and obligations of this Lease.
Lessor Name: LYNNWOOD HONDA By:
Type/Print Name:
Assignee Name: SELECT LEASING TType/Print Title: Manager
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1LAgw' FORM NO. HFS-UCL-WA-eps-141REV. lrrer
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7.7.b
Attachment B
Courtesy Vehicle Donation Agreement
Lynnwood
Honda
22020 Highway 99
P.O. Box 1177
Edmonds, WA 98020.1177
425-775-7575
Fax 425-672-0500
http:///ynnwoodhonda. com
Lynnwood Enterprises, Inc. dba Lynnwood Honda donates the use of a 2023 Honda CRV EX
VIN# (TBD) to the Edmonds Police Department in accordance with
the following terms and conditions:
1. The car shall be used by the Community Engagement Officer while performing
department duties.
2. Lynnwood Honda is responsible for paying any lease payments, automobile licensing
fees, applicable state use taxes, and any taxes in connection with the donation of this
vehicle to the Edmonds Police Department.
3. The Edmonds Police Department will carry property (collision and comprehensive) and
liability insurance on the vehicle as provided by the Washington Cities Insurance
Authority.
4. This vehicle is donated for 24 months or 30,000 miles. The vehicle is to be kept clean
and with no unrepaired accident damage.
5. The driver may bring the vehicle to Lynnwood Honda for periodic maintenance at the
donor's expense. Alternatively, Edmonds Police Department may have the
maintenance performed by a qualified mechanic according to the manufacturer
suggested maintenance schedule.
6. Lynnwood Honda agrees to permit the Edmonds Police Department to add graphics to
the vehicle at their expense (including the cost of removal).
7. Repairs or damage outside the scope of the manufacturer warranty or outside of
normal maintenance will be covered by the Edmonds Police Department.
On behalf of Lynnwood Enterprises, Inc. dba Lynnwood Honda, I hereby tender the above -
described donation to the Edmond Police Department, subject to the terms and conditions
described herein.
Wendy Nelson Popke
Date
Received on behalf of Edmonds Police Department Date
N E W C A R S S E R V I C E P A R T S U S E D C A R S 40
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7.7.c
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• COMMUNITY ENGAGEMENT
COMMUNITY ENGAGEMENT
VEHICLE DONATED BY:
Lynnwood Honda
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7.7.d
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, TO ACCEPT A DONATION IN
THE FORM OF A TWO YEAR VEHICLE LEASE FROM
LYNNWOOD HONDA FOR USE BY THE EDMONDS POLICE
DEPARTMENT.
WHEREAS, the City of Edmonds has received notice that Lynnwood Honda desires to
donate the use of a new Honda vehicle to the Edmonds Police Department for the use of the
Community Engagement Officer for a period of two years; and
WHEREAS, the vehicle and the terms of the two-year lease are described in the Closed
End Motor Vehicle Lease ("Lease") attached hereto as Attachment A; and
WHEREAS, the intent of the parties regarding responsibility for the lease payments and
other conditions of the lease are described in the Courtesy Vehicle Donation Agreement
("Agreement") attached hereto as Attachment B; and
WHEREAS, Chapter 3.45 of the Edmonds city code regulates the acceptance of donations
to the City; and
WHEREAS, ECC 3.45.030 provides that "[a]ll monetary and nonmonetary donations
with a current value of up to $10,000 may be approved and accepted for the city by the mayor.
All donations with a value greater than $10,000 must be approved by the city council before
acceptance"; and
WHEREAS, Lynnwood Honda would like to provide the city with a donation in the form
of a two-year vehicle lease valued at Twelve Thousand Dollars ($12,000.00); and
WHEREAS, the City Council, after review and discussion, has determined that it is in the
best interests of the city to approve the acceptance of the donation on behalf of the city;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Recitals. The recitals set forth above are hereby incorporated by reference as if
set forth fully herein.
Section 2. Acceptance of Donation. The acceptance of the donation from Lynnwood
Honda in the form of the two-year vehicle Lease set forth in Attachment A with a value
of $12,000.00, which lease is to be undertaken in accordance with the Agreement set
forth in Attachment B, is approved and such donation will, to the extent reasonably
feasible, be used consistent with the donor's desired use. The mayor is hereby authorized
to sign the Lease and the Agreement.
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7.7.d
Section 3. Severability. If any one or more sections, subsections, or sentences of this
Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force
and effect.
RESOLVED this day of July 2023.
I_11»:Z61VI a
MAYOR, MICHAEL NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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7.8
City Council Agenda Item
Meeting Date: 07/18/2023
Body Worn Camera (BWC) Redaction Fees
Staff Lead: Shane Hawley
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Body Worn Camera's (BWC's) have become common place throughout the country in the Law
Enforcement community. They provide police departments additional opportunities for transparency as
well as high level evidence collection.
In 2021, the Edmonds Police Department launched a trial program for BWC's with a limited number of
officers. In 2023, the program was completed and every officer and patrol vehicle is now carrying a
BWC. This increased the number of BWC's in use by 6 times the trial number. The program has done
exactly what it intended to do; capture a lot of video footage.
This increase in video footage has also dramatically increased the volume of public disclosure requests
for video footage. These requests are handled by two full time employees. However, the time involved
in that process is substantial. For every minute of video footage, it can take up to ten minutes of staff
time to analyze and redact the footage.
RCW 42.56.240 (14) allows for law enforcement agencies to charge requestors for reasonable costs
associated with BWC redactions. The RCW provides specific exemptions to charging certain requestors
(attorney's, civil rights organizations, etc).
This resolution calls for adoption of $0.77 per minute for redaction time. This was calculated based on
the average hourly rate of our current public disclosure specialists in the police department.
Staff Recommendation
Accept the Body Worn Camera Fee Schedule, per the resolution as allowed under RCW 42.56.240(14).
This was reviewed by the Personnel and Public Safety Committee on July 11 and approved to go to the
consent agenda.
Attachments:
Resolution - Edmonds Body Worn Camera Fees
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7.8.a
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, (ADOPTING FEESI FOR STAFF
TIME TO REDACT EDMONDS POLICE DEPARTMENT
BODY WORN CAMERA VIDEO RECORDINGS REQUESTED
PURSUANT TO PUBLIC RECORDS REQUESTS
WHEREAS, the City of Edmonds Police Department implemented a Body Worn Camera
program in equipping officers with said cameras; and
WHEREAS, body camera recordings are public records subject to disclosure per Chapter
42.56 Revised Code of Washington (the Public Records Act); and
WHEREAS, pursuant to RCW 42.56.240(14)(f)(i), law enforcement agencies are
permitted to charge requesters, not exempted under RCW 42.56.240(14)(e), the reasonable costs
of redacting body worn camera recordings prior to disclosure; and
WHEREAS, the Edmonds Police Department analyzed a 2018 City of Seattle Revised
Body Worn Video Redaction Study Narrative (Seattle Study) which determined the amount of
time it would take to redact body worn camera recordings; and
WHEREAS, the Seattle Study concluded that it takes ten minutes of staff time per minute
of raw footage for targeted video redaction (with or without audio redaction), five minutes of staff
time per minute of raw footage for targeted audio redaction alone, and one minute per segment of
raw footage for screen blur or screen blackout; and
WHEREAS, the Edmonds Police Department will adopt the Seattle Study time estimates
so that it can provide requestors with costs estimates for redacting body worn video recordings;
and
WHEREAS, the Edmonds Police Department employees several disclosure specialists that
are able to redact body worn camera recordings in response to public records requests; and
WHEREAS, the average per minute salary of the disclosure specialists is $0.77/minute and
this dollar amount will be used to calculate the actual body worn camera redaction fees that
Edmonds Police Department will charge requestors; and
WHEREAS, Edmonds will not be including the cost of redaction technology within its
fees; and
WHEREAS, the City Council would like to include the body worn camera redaction fees
within the city's fee schedule so that the city can recover the actual cost of staff time incurred to
redact body worn camera recordings in response to public records request as permitted by state
law;
Commented [PT1]: We can say, amend the fee schedu
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however Edmonds currently adopts new fees into its fee sc
this may need to be revised.
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7.8.a
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. Fee Schedule. The Edmonds Police Department will charge requestors
not exempted per RCW 42.56.240(14), the actual staff time cost incurred for
redacting body worn video recordings at a rate of $0.77 per minute and will use the
Seattle Study to provide cost estimates to requestors.
RESOLVED this day of , 2023.
CITY OF EDMONDS
MAYOR, MIKE NELSON
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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7.9
City Council Agenda Item
Meeting Date: 07/18/2023
Tree Board Member Appointment Approval
Staff Lead: Deb Powers
Department: City Council
Preparer: Debbie Rothfus
Background/History
The Citizens' Tree Board encourages the planting, protecting, and maintaining of trees for long-term
community benefit. The Tree Board has an advisory role to the mayor, City Council and to other boards
and commissions on matters outlined in Chapter 10.95.030 of the Edmonds City Code. Should a Tree
Board vacancy occur, a new member is appointed by the corresponding number council position for the
remainder of that councilmember's term and confirmed by a majority of the full City Council per ECC
10.95.13. Tree Board Position #2 was vacated on May 10, 2023. The opening was publicly advertised for
30 days, applications accepted and reviewed by City Councilmember Will Chen.
Staff Recommendation
City Council approve Councilmember Chen's appointment for Tree Board Position #2, Ian Higgins.
Narrative
Please see attached application.
Attachments:
Higgins -Tree Board App_Redacted
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7.9.a
Edmonds
Citizen Board and Commission Application
(PLEASE PRINT OR TYPE) NOTE: This form is a public record and may be subject to disclosure upon request
Edmonds Tree Board
(Board or Commission)
Name:lan Higgins
Address, `
Edmonds, WA 98020
Date; 6/22/2023
Day Phone -
Evening Phone
Cell.
E-mail.
Occupational status and background: Hydrologist/Engineer II King County Water and Land Resources Devision
Former Environmental Microbiologist with water utility, Biologist with USFS, native plant restoration lead for on -campus landscaping program.
B.S. Environmental Chemistry Warren Wilson College, M.S. Geoscience West Chester University of PA
Organizational affiliations: None at present. While it should be apparent for jurisdictional reasons;
I would not be representing my current employeer (King County) in any official capacity while on the Tree Board.
Why are you seeking this appointment? I hope to leverage my skills and background in ecology, botany and hydrology
to bring scientifically sound and socially just urban forestry practices to the City of Edmonds. I am enjoying
the process of turning my yard here in Edmonds into a functioning ecosytem, and see the value of this approach to the city as a whole,
What skills and knowledge do you have to meet the selection criteria? Over 10 years of professional experience in
botany, hydrology and ecology; experience with landscaping and native plant restoration
Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds:.
None
Additional comments. Edmonds can be beautiful, walking around can feel like a lush garden, this Is not ture for the entirety of Edmonds. I hope
to leverage my position to not only foster ecologically sound managment decisions, but also to make trees and nature accessable to everyone.
Please return this completed form to:
Edmonds City Hall
121 5ch Avenue North Ian Higgins
Edmonds, WA 98020 Signature
ca ro Iv n.la fave CccDe d mond swa .Rov
Phone:425.771.0247 i Fax:425.771.0252 Revised4130114
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7.10
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Appointment Confirmation
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
The Planning Board Alternate position was open due to the resignation of Todd Cloutier, Position #7. Per
code, position #7 was filled by Planning Board Alternate Nick Maxwell, leaving the Alternate position
open. The open position was advertised on 5/15/2023.
Staff Recommendation
Confirm appointment of Emily Nutsch to the Planning Board Alternate position.
Narrative
Mayor Nelson recommends appointment of Emily Nutsch to the open Planning Board Alternate position.
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7.11
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Confirmation of Appointment
Staff Lead: Jessica Neill Hoyson
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In
2023, the Council directed that the five open positions be filled so that the Commission could
commence work.
Staff Recommendation
Confirm Mayor's appointment to the Salary Commission (Kathy Ehrlich)
Narrative
The Salary Commission positions were advertised in May 2023. An insufficient number of applications
were received by the application deadline date so it was extended and re -advertised. Candidates were
interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the
Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts.
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7.12
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Appointment Confirmation
Staff Lead: Jessica Neill Hoyson
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In
2023, the Council directed that the five open positions be filled so that the Commission could
commence work.
Staff Recommendation
Confirm Mayor's appointment to the Salary Commission (Gary Holton)
Narrative
The Salary Commission positions were advertised in May 2023. An insufficient number of applications
were received by the application deadline date so it was extended and re -advertised. Candidates were
interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the
Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts.
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7.13
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Appointment Confirmation
Staff Lead: Jessica Neill Hoyson
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In
2023, the Council directed that the five open positions be filled so that the Commission could
commence work.
Staff Recommendation
Confirm Mayor's appointment to the Salary Commission (Angela Zhang)
Narrative
The Salary Commission positions were advertised in May 2023. An insufficient number of applications
were received by the application deadline date so it was extended and re -advertised. Candidates were
interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the
Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts.
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7.14
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Appointment Confirmation
Staff Lead: Jessica Neill Hoyson
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In
2023, the Council directed that the five open positions be filled so that the Commission could
commence work.
Staff Recommendation
Confirm Mayor's appointment to the Salary Commission (Bill Taylor)
Narrative
The Salary Commission positions were advertised in May 2023. An insufficient number of applications
were received by the application deadline date so it was extended and re -advertised. Candidates were
interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the
Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts.
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7.15
City Council Agenda Item
Meeting Date: 07/18/2023
Board/Commission Candidate Appointment Confirmation
Staff Lead: Jessica Neill Hoyson
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In
2023, the Council directed that the five open positions be filled so that the Commission could
commence work.
Staff Recommendation
Confirm Mayor's appointment to the Salary Commission (Brook Roberts)
Narrative
The Salary Commission positions were advertised in May 2023. An insufficient number of applications
were received by the application deadline date so it was extended and re -advertised. Candidates were
interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the
Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts.
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8.1
City Council Agenda Item
Meeting Date: 07/18/2023
Resolution Increasing Vehicle License Fee - Transportation Benefit District
Staff Lead: Oscar Antillon
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
The Transportation Benefit District (TBD) was adopted in February of 2009. While the costs of maintenance
and preservation of the streets have increased significantly, the fee has remained the same since 2009. In
that time, the Street Maintenance budget has increased by approximately 60%, directly impacting the
general fund. While the TBD fees remain the same, city infrastructure needs continue to increase with more
traffic control devices and more maintenance and repair required for deteriorating infrastructure. This year,
the recommended investment for the pavement preservation program was $2.8M, this is $1.3M higher than
what the city has been able to fund. This shortfall will significantly increase the cost to repair or restore our
roadway network in the future. Transportation Benefit District revenue is one of few sources available to
fund ongoing maintenance and repair activities.
Per chapter 3.65.030 of the Edmonds Municipal Code the council may authorize a motor vehicle license fee
as follows:
1. A vehicle fee of up to $20.00 per vehicle as provided for by RCW 82.80.140;
2. A vehicle fee of up to $40.00 as provided in RCW 82.80.140 if a vehicle fee of $20.00 has been
imposed for at least 24 months; or
3. A vehicle fee of up to $50.00 as provided in RCW 82.80.140 if a vehicle fee of $40.00 has been
imposed for at least 24 months and the city has met all of the requirements of RCW 36.73.06(6).
Staff Recommendation
Approve resolution increasing transportation benefit district vehicle fees from $20 to $40.
Narrative
The demand for maintenance and operational funds has increased continually. The number of traffic
control devices has increased along with a deteriorating infrastructure due to less than
recommended investment in the pavement preservation program. Investment at the right time is
critical to maximize the effectiveness of limited funds. When timely investments are made, infrastructure
conditions stabilize and costs to maintain and preserve remain low.
With a higher demand to increase pedestrian and bicycle safety, those systems continue to grow. In
the last five years, two traffic lights and pedestrian signal improvements in thirty locations have been
added. These systems require maintenance, repair, and replacement in future years. Deferred
maintenance due to limited funding results in the deterioration of the infrastructure and higher
maintenance and repair needs. The current funding available will not be enough to properly maintain
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8.1
the infrastructure.
Attachments:
Ordinance TBD increase 4.11.23
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8.1.a
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, INCREASING THE VEHICLE LICENSE FEE
AUTHORIZED BY RCW 82.80.140 FROM TWENTY DOLLARS TO FORTY
DOLLARS.
WHEREAS, pursuant to Ordinance 4053, the City of Edmonds assumed all the powers of the
transportation benefit district that it created in 2008; and
WHEREAS, pursuant to RCW 36.73.065, a transportation benefit district that includes all the
territory within the boundaries of the jurisdiction establishing the district may impose by a majority
vote of the governing board of the district up to $40 of the vehicle fee authorized in RCW 82.80.140
if a vehicle fee of $20 has been imposed for at least 24 months; and
WHEREAS, a city having assumed a district can do the same thing by a majority vote of its city
council; and
WHEREAS, the $20 vehicle license fee has been imposed since 2009; and
WHEREAS, the city council would now like to increase the vehicle license fee from $20 to $40; now
therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. The vehicile fee authorized in RCW 82.80.140 is hereby increased from twenty dollars
($20) to forty dollars ($40).
Section 2. The fee increase in Section 1, above, shall take effect as soon as it can be implemented by
the Department of Licensing.
RESOLVED this day of , 2023.
CITY OF EDMONDS
MAYOR, MIKE NELSON
ATTEST:
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8.1.a
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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8.2
City Council Agenda Item
Meeting Date: 07/18/2023
Authorization for Mayor to Sign Contract with VIA Architecture for Comprehensive Plan Update
Staff Lead: {Type Name of Staff Lead)
Department: Planning Division
Preparer: David Levitan
Background/History
At their July 5, 2023 special meeting (Item 9.2; 1:24:00 minute mark of video), the City Council reviewed
a draft scope of work and budget from a consultant team lead by VIA Architecture to provide services
related to the 2024 Comprehensive (Comp) Plan Periodic Update. VIA was selected following a
competitive request for proposals (RFP) process that resulted in four proposals, with the top two teams
being interviewed in May 2023.
City Council had a robust discussion about the draft scope of work on July 5, with much of it focused on
the proposed approach to consolidate supplemental environmental review for the Highway 99 subarea
with the Comp Plan Environmental Impact Statement (EIS). Lindsey Amtmann from Herrera
Environmental (the SEPA subconsultant for the VIA team) was in attendance to answer Council
questions about the proposed approach. Ms. Amtmann provided context on how potential land use and
zoning changes within the subarea would be best considered as part of the citywide EIS alternatives
before moving forward with a standalone SEIS for the subarea.
Additional feedback on the scope of work was provided by councilmembers during the July 11 Public
Safety, Planning, Human Services and Personnel Committee meeting (Item 5: 49:00 mark of video) and
by the Planning Board during their July 12 meeting (Item 8.13; 1:02:30 mark of video). Staff also emailed
community members who testified in October 2022 in support of the preparation of a Supplemental
Environmental Impact Statement (SEIS) for the Highway 99 subarea to let them know of the proposed
consolidated SEPA approach and to offer them an opportunity to provide public comments on July 12
(Planning Board) and July 18 (City Council). To date, one email (from Natalie Seitz) has been received on
the proposed approach, which was emailed to the Planning Board and City Council on July 11.
In addition to the EIS discussion, feedback received by the City Council and Planning Board included:
Explore ways to incorporate community groups and local media sources that are already
engaging residents and businesses on topics related to the Comp Plan.
Ensure that a consolidated EIS approach provides the same level of environmental review
envisioned for the Highway 99 SEIS.
Solicit applications for the Community Champions Steering Committee, as opposed to
appointing members.
Bring back the Waterfront Issues Study (Findings and Recommendations Memo) for Council
review before it is incorporated into the Comp Plan analysis.
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8.2
Utilize city facilities for meetings and other community engagement whenever possible.
Provide additional transparency on the draft vision statement by sharing the raw data on the
city website.
Identify opportunities to integrate boards and commissions other than the Planning Board into
the process.
Ensure that the housing analysis considers a variety of housing types, including cohousing.
Verify that the contract would be billed on a time and materials basis and would not exceed the
total budget amount with direct reimbursements.
Provide a mix of in -person and online engagement tools (this will be further developed in the
Community Engagement Plan), with as many in -person events as possible.
Provide at least one statistically valid survey (can be included in engagement plan) and
additional random surveys.
Ensure that goals, policies, and information related to natural resources and environmental
protection are given adequate attention.
Spell out acronyms the first time they are used.
Staff Recommendation
Staff recommends that the City Council review the scope of work identified in Attachment 1, which has
been updated to reflect City Council and Planning Board feedback, and authorize the mayor to sign a
contract with VIA Architecture.
Narrative
Staff has incorporated Council and Planning Board feedback into the scope of work included in
Attachment 1. The proposed scope of work includes a significant amount of community engagement
and a major focus on illustrative and graphic -rich processes and materials, which is one of the main
assets of selecting an architecture/urban design firm as the prime consultant. A series of meetings are
planned at the neighborhood level, which will allow for targeted feedback on important topics such as a
waterfront vision, neighborhood commercial uses, middle housing, and environmental impacts.
Full consensus was not reached on the proposed approach to consolidate the Highway 99 SEIS with the
Comp Plan EIS. However, staff and the consultant team are committed to a process and product that
provides the same level of environmental review, impacts/mitigation analysis, and community
engagement as a standalone SEIS, in a more streamlined and cost-efficient manner that evaluates any
needed land use changes, analysis of impacts, and potential mitigation measures in the subarea in a
coordinated effort with the rest of the city.
Staff is requesting to utilize $111,000 of the $250,000 identified in the 2023 city budget for the Highway
99 SEIS for work tasks specially related to SEPA review and community engagement within the subarea
(identified in red in Attachment 1). The remaining $139,000 would be available for a future standalone
SEIS in the future if deemed necessary by the City Council., which could incorporate and reference much
of the SEPA review from the Comp Plan EIS. The City Council would also have the option to rescind the
Planned Action Ordinance and instead rely on project -level environmental review until an updated SEIS
is prepared.
Attachments:
Attachment 1 - Draft Scope of Work
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8.2.a
VIA
— A PERKINS EASTMAN STUDIO
CITY OF EDMONDS COMPREHENSIVE PLAN UPDATE
SCOPE OF SERVICES
Phase 1 Project Management, Meetings and Community Engagement
Task 1 Project Management and Meetings
Task 1.1: Project Management:
The Project Manager acts as the point person that coordinates with the City/Steering Committee
regularly to address data needs, coordinate review meetings, and other issues as needed. The Project
Manager will coordinate with subconsultants to ensure consistency in the products and coordination of
scope items under their purview.
The Project Manager will attend bi-weekly meetings to provide progress reports. This budget assumes
1.5 Consultant attendees for approx. 32 meetings for the 18-month period.
Deliverables
• Project Schedule updates per scope document
• Project Management meeting action items, and minutes
Task 1.2: Meetings with Planning Board:
The consultant team will coordinate with City staff for up to five meetings at strategic milestones to
keep the Planning board abreast of Plan progress, debrief on community engagement events, and
prepare for upcoming events. City staff is anticipated to provide more frequent updates to the Planning
Board and other boards and commissions outside of these milestones.
Select key members of the consultant team will attend all meetings, with other members attending as
appropriate. Meetings will be held in -person or virtually, depending on the preference of the Board. The
consultant team will work with city staff to identify opportunities for joint meetings with other city
boards and commissions at certain milestones, such as the Economic Development Commission.
For each meeting, consultants will prepare a presentation (as per planning phase) and a meeting
summary, identifying relevant information shared during the meeting and board's feedback for
subsequent incorporation of comments into deliverables.
Assumptions
• City of Edmonds staff will assist the Consultant in preparation of agendas for Planning Board
• City of Edmonds staff will conduct follow ups as needed with individual Board members.
Task 1.3 Meetings with City Council:
The Consultant will brief the City Council on Comprehensive Plan progress at two milestones before the
public hearing. First, City Council will be briefed at the end of Task 4 to review high level plan and policy
alternatives and then second, during Task 8 to review the draft comprehensive plan document.
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8.2.a
VIA
— A PERKINS EASTMAN STUDIO
Task 1.4 Coordination with Transportation Plan Update:
The consultant will coordinate with the City's transportation planning consultant team for identified
Subtask 7C (Neighborhood Open Houses) and 7D (Planning Board and City Council Meetings) to present
a complete vision to the community.
Assumptions
• The City of Edmonds will support the team in consultant coordination through regular reporting
at Project management meetings.
• The Transportation Consultant will provide materials for milestone meetings.
Task 2 Community Engagement
Task 2.1 Community Engagement Plan (CEP)
Consultant will develop a community engagement plan consistent with the city's Equitable Engagement
Framework to ensure broad participation from constituencies such as: businesses, artists, seniors,
youth, social service providers, advocates, low-income residents. The CEP will aim to provide a mix of in -
person and online engagement opportunities that meet the needs of the community.
The CEP will work with the "Community Champions" Steering Committee that is meant to represent
stakeholders historically underrepresented in comprehensive planning efforts. Additional organizations
to include in the city's engagement strategy may include the Edmonds Senior Center, Edmonds School
District, Edmonds Chamber of Commerce, Communities of Color Coalition, Alliance of Citizens for
Edmonds, Edmonds Youth Commission, Compass Housing Alliance, Edmonds Diversity Commission,
Sound Transit, Community Transit, Edmonds College, environmental organizations and local stakeholder
groups.
Deliverables:
• Community Engagement Plan, including strategies for working with Community Champions,
schedule of meetings, events, and desired collateral.
Task 2.2 Neighborhood Community Meetings
The Consultant will host up to two focused rounds of neighborhood meetings to address issues and
opportunities pertaining to the five neighborhood commercial areas in Edmonds. Neighborhood
meetings will be organized to effectively consolidate similar issues and questions, at minimum, meetings
will be conducted to gather information building from the existing visioning material and test
alternatives/design options. In some cases, and if warranted, smaller commercial centers may be held
concurrently. Meetings will be scheduled to provide input before project "milestone" with City Council
and Planning Board.
Task 2.2.1 Highway 99/Lake Ballinger Subarea Focused Engagement
The team will conduct 3-meetings with Highway 99 community supporting the 6t" Neighborhood
Commercial center at Lake Ballinger to coordinate the Subarea Plan with the Comprehensive Plan, and
address community concerns and opportunities.
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8.2.a
VIA
- A PERKINS EASTMAN STUDIO
Materials will address potential impacts and necessary mitigation from expected development in the
subarea and explore how to best integrate strategies proposed in the Comprehensive Plan process
(missing middle, neighborhood commercial, and equity measures) to the Highway 99 subarea.
Assumptions
• Assumes two rounds of community engagement to be completed within 15 months.
• All direct expenses related to community outreach including translation, interpretation, printing,
mailers, room rental, online licenses, CBO compensation etc. to be directed to and paid for by the
City of Edmonds.
• City of Edmonds will provide additional staffing support for neighborhood meetings
• Additional and/or alternative touch points with community will be discussed with staff. In this
instance, neighborhood meetings may leverage City events, and the City may provide support
for logistics and facilitation.
Deliverables:
• Neighborhood Commercial events and topics (see table below)
• Hwy 99 subarea focused sessions (3— meetings)
• Consultant attendance, thematic findings; summarized comments
Minimum Number and Topics for Community Meetings:
Project
July -Sept 2023
Oct -Nov 2023
Feb -March
Aug -Sept 2024
Oct -Nov
Timeline
2024
2024
Overall Phase
Visioning and first
Existing
Plan Alternatives,
Draft
Public Hearing
listening sessions
Conditions and
Neighborhood
Comprehensive
Draft goals and
Commercial Urban
Plan and policies
objectives
Design Scenarios
Waterfront
✓
✓
✓
✓
✓
Downtown
✓*
✓
✓
✓
Perrinville
✓*
✓
Five Corners
✓*
✓
Westgate
✓*
✓
Firdale
✓*
✓
Lake Ballinger
✓*
✓
Highway 99
✓
✓
✓
✓
✓
(Task 2.2)
*Builds from
previous visioning
work
(Task 2.2)
Includes potential
staffing by the
City
(Task 2.2)
Associated with
Comp Plan EIS
(Task 2.4)
Associated with
Comp Plan EIS
(Task 2.4)
Personnel assumption: 2 Consultants for neighborhood commercial (1 PE, 1 S+A); up to 4 for
Waterfront, Downtown, Highway 99 (PE + S+A)
o Est. 2 hours per meeting
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Task 2.3 Comprehensive Plan EIS Scoping and DEIS Public comments Meetings:
The Consultant (led by S+A) will plan and lead outreach meeting(s), prepare materials including
presentation, handouts, and forms. The team will plan, staff, document, and report on two (2) project -
hosted public hearings for community members to learn about the project and provide formal comments.
For planning purposes, one meeting will be in person and the other will be virtual.
• Public Hearing (1)
• Draft Policy Plan (2)
■ Comment Summaries from two (2) public hearings for Draft plan/DEIS and Final Plan/FEIS (.docx)
Task 2.4 Online engagement and Public Material:
A community engagement hub through infocommunity.org will be created and linked to City website.
The community hub will include online community priority surveys and identify upcoming community
events on topics including housing, economic development, urban form, capital facilities, utilities, and
environmental quality/natural resources. This budget includes up to four updates to infocommunity.org
The infocommunity.org updates will be led by S+A.
Public Material will be created for
1) Neighborhood Meetings listed in Task 2.2 and 2.3
2) Planning Board Meetings (4), Economic Development Committee (1)
3) City Council Briefings (2)
Assumptions
• Team will make use of City "Everyone Edmonds" branded material
• The city will lead promotions of community events and other opportunities for engagement.
Deliverables:
• Communications boards including diagrams, illustrations, and graphic visualizations to support a
public feedback.
o Materials will be produced in formats confirmed with City team (VIA), formats will be 0
designed to be reused and circulated in related City media materials (e.g., Facebook, 3.1
Instagram).
o Visual Preference Survey will be made available (VIA) o
• Community engagement online portal, messaging on community engagement hub with up to four Cn
updates. (S+A) a
• Content for online open houses and/or survey
• Support the City in creation of public -facing materials such as: Fact sheet, FAQ, housing topic
sheet, community priority questionnaire, city-wide mailer (1), neighborhood event invite or m
poster. (S+A supported by VIA)
Task 2.5 Engagement with Community Champions
In partnership with the City, the Consultant will work with a "Community Champions" Steering
Committee composed of a diverse set of stakeholders with a focus on historically underrepresented
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communities, to ensure that the plan's engagement strategy, as well as its goals and policies, are
equitable and inclusive. For planning purposes, one in person meeting, and up to three virtual "check
ins" to support co -created activities/events — in addition to, and/or to supplement planned public
meetings.
S+A will lead Community Champions events making use of materials developed in Task 2.4.
Assumptions:
• City will lead the formation of the "Community Champions" Steering Committee and negotiate
the compensation model.
Phase 2 Project Understanding and EIS Scoping
During this Phase, the Consultant team will assess existing conditions including review of
economics, urban form, land use, environmental and demographic attributes. This project phase
will allow the team to confirm what issues need to be resolved and identify the key
opportunities to be explored as options in the next project phase. The Consultant team will
prioritize those items identified in the RFP including — a) waterfront vision and public realm
strategy, b) housing intensification and coordination with recently adopted legislation, c) transit
and land use coordination, d) integration of climate action planning in the Comprehensive Plan
and e) harmonization with the Highway 99 Subarea Plan and Planned Action Ordinance (PAO).
Task 3.1 Project Understanding and Existing Conditions Review
Existing Conditions will substantially build from background documentation and materials listed
following:
Comprehensive Plan Gap Analysis
t
Equitable Engagement Framework
a
2023 Climate Action Plan
--
Edmonds Waterfront Issues Study
0
2018 Housing Needs Study
�
Citizens Housing Commission Policy recommendations
o
Reimagining Neighborhoods and Streets
a
Shoreline Master Program
U
Revisioning Westgate: A District Plan and Form Based Code
Cn
Five Corners Alternatives Analysis and Fact Sheet
f°
0
Highway 99 Lake Ballinger Subarea Plan and PAO
2022-2027 Parks, Recreation, and open Space Plan
Comprehensive Water System Plan (2017)
Comprehensive Sanitary Sewer Plan (2013)
Storm & Surface Water Management Comprehensive Plan (2010)
r
Snohomish County Solid Waste Management Comprehensive Plan Q
To develop a clear understanding of the City of Edmonds conditions, the team will conduct the
following activities:
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- A PERKINS EASTMAN STUDIO
■ Site visit, and compile photo inventory
■ Data information request memo
■ Develop an ESRI GIS database
■ Conduct targeted one-on-one briefings (up to 5) with City -identified stakeholders to
understand market conditions (economic issues) and planning topics such as waterfront
issues study, community development, public facilities, transportation, and other. One
on one meetings will highlight key city challenges and visioning goals. Meetings will be
conducted virtually.
■ The Highway 99 area has a subarea plan adopted in 2017. Up to (2) one -on -one meetings or
small group session (remote) will focus specifically on review of identified challenges and
confirm approach in coordination with City staff. Participation in one-on-one meetings may
include in addition to the PE team, 1 consultant from Herrera, and Forum. A summary of the
meeting will be circulated.
Building from Task 3.1 findings, the team will prepare a draft Existing Conditions memo for the Land Use
Plan. The Memo will interpret findings on
■ Environmental and natural systems characteristics based on available information
■ Review and inventory of existing City zoning and legislation associated with housing
intensification, and existing buildable lands report
■ Parks open spaces and cultural and historic resources
■ Public Services and utilities approach
■ Waterfront
■ Downtown redevelopment
■ Brief memo on Highway 99; environmental and planning approach to address (MS Word)
Task 3.2 Economic Development — Existing Conditions Review
Conducted concurrently to the Existing Conditions Review, the team will assess Economic Development 0
a
and real estate factors contributing to development conditions in Edmonds. Consultant activities will Y
include: o
■ Barriers to middle housing �
0
collecting data on measures such as the increase in home and rent prices, vacancy rates,
household incomes to identify displacement and gentrification risks 0
■ Assess real estate development patterns for employment uses (office healthcare, commercial, Cn
and industrial); remote working trends; employment characteristics and regional growth
L
industries; projected high growth industries in the Puget Sound Region
Assumptions and Exclusions
• City will provide:
o Geographic Information Systems (GIS) geodatabase layers (aerials, streets, zoning, land -
use, tax parcels, utilities, public services etc.)
o Copies of available land use studies and plans
• As applicable, City will consolidate comments and send to the consultant's team
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— A PERKINS EASTMAN STUDIO
Logistics and planning for one on one, and small group sessions
City will share transportation findings, and direction developed by Transpo Group
Deliverables
Compiled Draft existing conditions: summary memo (.docx)
Draft Vision Document with updated goals for the Comprehensive Plan (.ppx format)
• Draft outline of exiting conditions section for EIS
Task 4: EIS Scoping
Led by Herrera, the Consultant will conduct a SEPA scoping session for the Comprehensive Plan EIS. The
budget assumes two conceptual alternatives and the no action alternative for scoping.
Deliverables:
• Draft Determination of Significance and Scoping Notice for City review (in MS Word)
• Revised Determination of Significance and Scoping Notice for City review (in MS Word)
• Determination of Significance and Scoping notice for distribution (in MS Word)
• Attend public scoping meeting
• Review scoping public comments, discuss with the City if there are any new topics that would
lead to a change in the purpose and need of the project, alternatives considered, and potential
impacts (summary sent via email)
• Develop SEPA EIS scoping materials that specifically address Hwy 99 Plan; e.g. incorporation of
Hwy 99 PAO into Comprehensive Plan document by reference.
Phase 3 Scenario Planning and Plan Alternatives
Task 5: Scenario Planning
Task 5.1: Creative Analysis and Plan Alternatives:
The team will develop options based on the findings in Phase 2. During scenario planning we will
Y
L
develop a GIS model to test land use, zoning, and massing as well as public realm, parks and recreation,
0
policy and urban form options. The options may include plan and/or high-level massing changes and/or
c
the testing of specific program elements.
a
0
U
Options will include factors such as the context, land economics, community needs, transportation
Cn
choices, walkability, environmental resilience, governance, regulations, and partnering opportunities.
o
This task will culminate in the selection of a preferred set of strategies and key elements to update in
the draft and final comprehensive plan. For purposes of this scope of work a "draft vision" constitutes a
high level vignette and/or diagrammatic exploration of a proposed concept.
m
Land Use capacity: conduct land use tests using as inputs; urban form, zoned capacity, use, and
market conditions. High level land use model will be prepared to the level of detail required for
transportation modeling.
Circulation, Placemaking and Urban Design scenarios will be prepared to include explorations of
items such as:
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— A PERKINS EASTMAN STUDIO
o Areas of change, focusing on 6-neigborhood commercial centers
o Placemaking concepts/opportunity sites
o Public realm opportunities
o High level mobility characteristics
• Develop vision for waterfront with coordination with City of Edmonds Transportation Consultant
to address various issues as identified in "Edmonds Waterfront Issues Study" including
replacement of the Edmonds' Crossing proposal.
• Develop strategy and policy options for integrating Climate Action goals with land use
alternatives.
Assumptions and Exclusions:
Assume minimum of two Alternatives that provide distinguishing features. Each alternative
(other than no action) should assume compliance with HB 1220 and 2023 state legislation.
Deliverables:
• Presentation with options for review by stakeholders and public, including diagrams, graphics,
maps and illustrations Package Plan options and strategies for discussion with Planning Board,
and City Council
• Options and "visions' for neighborhood commercial centers in coordination with Task 5.2
• Draft table of contents and chapter outlines for Draft Comprehensive Plan document (in MS
Word)
Task 5.2 Draft Economic Development Vision and Strategies Memo
Z
• Prepare high level pro forma financial analysis of middle housing types with a focus on
0
ADUs/cottages, attached duplexes to fourplexes, and potentially other types of middle housing
°
of interest to the city.
N
• Prepare high level pro forma financial analysis of neighborhood commercial areas (i.e., small
L
°
Z
commercial and/or mixed -use projects). Key outputs of the pro forma will include total cost of
r
'
a
construction, required sales price or rental rate, area median income required to purchase or
Y
rent, commercial affordability, expected levels of demand, key barriers including
0
zoning/regulatory, land availability, and others.
• Draft economic development vision and strategies memo: A vision that is consistent with the
0
a
community's values, based on Edmond's existing assets, industry clusters, and regional growth,
0
and addresses opportunities for lower -income households.
Cn
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Deliverables:
0
• Presentation for Economic Development Vision and Action Strategy to EDC and Planning Board
c
in a joint session
Task 5.3 Highway 99 Approach Memo:
Develop high-level strategies and approaches to define relationship to comprehensive plan design goals
and principals.
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— A PERKINS EASTMAN STUDIO
Deliverables:
• Graphically -rich memo and PowerPoint outlining Hwy 99 approach and high-level design options
Phase 4 Comprehensive Plan Draft and SEPA Draft EIS
Task 6: Comprehensive Plan Draft — Preferred Option
Task 6.1 Comprehensive Plan Draft
• Based upon feedback and agreed upon priorities the Consultant will create the draft
comprehensive plan including a future land use map, zoning map for future action and adoption
by the City of Edmonds and Draft policy approaches. Draft chapters will be included outlining
policy action on the Community Vision and existing Comp Plan elements, which include Land
Use, Housing, Economic Development, Urban design, Sustainability + Climate (which also covers
natural resources and environmental protection), Equity, Utilities and Capital Facilities. The
Transportation element is being updated under a separate city contract with the Transpo Group.
• Based on two community meetings and feedback from Community Champions Streeting
Committee, Planning Board and City Council, consultant will submit a brief memo with vision for
neighborhood commercial areas and two illustrations each.
Task 6.2 Final Economic Development Vision and Strategies Memo Based upon feedback from EDC,
Planning Board and City Council, consultant will submit Economic Development Vision and Strategies
Memo. It will include pro forma financial analysis for middle housing types and neighborhood
commercial areas, and economic development vision and strategies.
Task 6.3 Highway 99 Planning Support Documentation
Develop Hwy 99 Overlay Zone and/or Design Guidelines approach concurrently with preferred land use
options.
Assumptions and Exclusions:
• Consultant will base their assumptions and analysis for adequacy of utilities and public services
provisions for various growth scenarios on existing comprehensive plans for each utility and
recommendations from the City.
Deliverables:
• Draft Comprehensive Plan Document with draft maps (in MS Word)
• Economic Development Plan Memo (in MS Word)
• Memo of recommended and required changes in Community Development Code (in MS Word)
• Presentation with vision for neighborhood commercial areas (.ppx format)
• Draft Comprehensive Plan (including edits/ inputs from City Council, Planning board and
Community Champions Steering committee) for distribution (in MS Word and PDF)
• Highway 99 coordination
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— A PERKINS EASTMAN STUDIO
Task 7: SEPA Draft EIS
Led by Herrera the team will prepare the SEPA Draft EIS.
Deliverables:
• Draft outline of Draft EIS that includes the No Action Alternative and two Action Alternatives
that analyze different growth alternatives. The EIS will analyze potential impacts on at least the
following elements: public infrastructure and capital facilities (including water, sewer, and
wastewater treatment), parks, transportation, water resources, and climate change (in MS
Word). Additional elements may require a change of scope of work depending on complexity.
• Revised outline of Draft EIS (in MS Word)
• Preliminary Draft EIS for City review (in MS Word)
• Draft EIS that incorporate responses to City comments (in MS Word)
• Draft EIS for distribution (in MS Word and PDF)
• Draft Coordinated and Updated Environmental Review for Hwy 99
Task 8: Public Hearing for SEPA Draft EIS and Draft Comprehensive Plan
Deliverables:
• Public Material as outlined in Task 2.5
Phase 5 Final Comprehensive Plan and SEPA Final EIS
Task 9: Review and Edits
Deliverables:
Task 9.1 Preliminary Draft for Comp Plan
Preliminary draft Final Comprehensive Plan document with maps that incorporates responses to City
comments and public comments for City review (in MS Word)
Task 9.2 Preliminary Draft for SEPA EIS
Preliminary draft Final EIS that incorporates responses to City comments and public comments for City
review (in MS Word)
Task 9.3 Coordinated and Updated Environmental Review for Hwy 99
Task 10: Final Comprehensive Plan and SEPA Final EIS
Deliverables:
Task 10.1 Final Comprehensive Plan Document for distribution
Task 10.2 SEPA FEIS for distribution
Task 10.3 Final coordinated and Updated Environmental Review for Hwy 99
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- A PERKINS EASTMAN STUDIO
Phase 1: Project Management, Meetings and Community Engagement
Task 1
Project Management and Meetings
$50,000
1.1
Project Management
$25,000
1.2
Meetings with Planning Board (5)
$13,000
1.3
Meetings with City Council (2)
$8,000
1.4
Coordination with Transportation Plan Update
$4,000
Task 2
Community Engagement
$92,000
2.1
Community Engagement Plan
$5,000
2.2
Neighborhood Commercial Area - Community
Meetings
$31,000
2 2 1
Highway 99/1-ake Ballinger Subarea Focused
Engagement
$15,000
2.3
Comprehensive Plan EIS Scoping and DEIS Public
Comments Meetings
$8,000
2.4
Online Engagement and Public Material
$24,000
2.5
Engagement with Community Champions
$9,000
Phase 2: Project Understanding and EIS Scoping
Task 3
Project Understanding and Existing Conditions
Review
$50,000
3.2
Economic Development - Existing Condition
Review
$5,000
Task 4
EIS Scoping
$55,000
Includes SEPA scoping addressing Highway 99 PAO
Phase 3: Scenario Planning and Plan Alternatives
Task 5
Scenario Planning
$83,000
5.1
Creative Analysis and Plan Alternatives
$52,000
5.2
Draft Economic Development Vision and Strategies
Memo
$25,000
5.3
Highway 99 Approach Memo
$6,000
Phase 4: Draft Comprehensive Plan and SEPA Draft EIS
Task 6
Comprehensive Plan Draft — Preferred Option
$88,000
6.1
Comprehensive Plan Draft
$48,000
6.2
Final Economic Development Vision and Strategies
Memo
$10,000
6.3
1 Highway 99 Planning Support Documentation
$30,000
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- A PERKINS EASTMAN STUDIO
Task 7
1 SEPA Draft EIS
$100,000
Task 8
Public Hearing for SEPA Draft EIS and Draft
Comprehensive Plan
$10,000
Phase 5: Final Comprehensive Plan and SEPA Final EIS
Task 9
Review and Edits
$70,000
9.1
Preliminary Draft for Comp Plan
$20,000
9.2
Preliminary Draft for SEPA EIS
$20,000
9.3
Draft Coordinated and Updated Environmental
Review for Hwy 99
$30,000
Task 10
Final Comprehensive Plan and SEPA Final EIS
$46,000
10.1
Final Comp Plan Document
$6,000
10.2
SEPA FEIS
$10,000
10.3
Coordinated and Updated Environmental Review
for Hwy 99
$30,000
$649,000
*Hwy 99 PAO Supplementary Scope $111,000
*Economic Development Vision $40,000
Reimbursable Expenses not included in above
• Travel for Katherine Howe: 3 trips
o Hotel (approx. 260)
o Airfare (approx. 350)
o Per Diem (59.25)
• Travel for Brian Vanneman: 2 trips
o Hotel (approx. 260)
o Airfare/Train/Auto (approx. 200)
o Per Diem (59.25)
• Printing expenses for community workshops: $100 per foam mounted poster (A0: 36" x 48" size)
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8.3
City Council Agenda Item
Meeting Date: 07/18/2023
Resolution Regarding 2024 Budget Priorities
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
During the April 28, 2023 budget retreat, Council discussed and prioritized several areas of emphasis and
improvement for our city in the next three to seven years.
On May 23, 2023 Council adopted a 2024 Budget Planning Calendar that included several June outreach
efforts to solicit public input on 2024 Budget priorities, and the intention to express these to the
administration by resolution.
On June 27, 2023 Council reviewed the collection of input at a special meeting focused on Council
Budget priorities. An exercise asked councilmembers to formulate these inputs and areas of emphasis
and improvement in the form of an inquiry - to inquire how this objective might best be achieved by
administration and city staff.
Following the Budget Priority meeting, these inquiries were consolidated and refined by council staff to
31 inquiries. Councilmembers selected their top 15 from the list, and council staff tallied and
aggregated these results. (attached)
Recommendation
Review the draft resolution of Council's 2024 Budget priorities and consider forwarding for approval on
the next consent agenda.
Narrative
The resolution reflects the Council's collective input and prioritization for the 2024 Budget.
Attachments:
Tally and Aggregated How Can We Exercise 7.13.23
Draft Resolution of Council 2024 Budget Resolution 7.13.2023
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8.3.a
Tallied and aggregated 7/13/23
Distributed and Councilmember replies sent directly to Beckie 7/11/23
Refined/ Consolidated 7/10/23
How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities
1. How can we reduce/prevent property crime/ improve public safety in our city? 7
2. How can we add a police substation to Highway 99? 4
3. How can we significantly improve response to medical/fire emergencies at the waterfront? 1
4. What can we do to reduce speeding in so many of our neighborhoods? 7
5. How can we increase beautification in all business districts in Edmonds? 4
6. How do we deal with graffiti, trash and abandoned shopping cards around town? 3
7. How do we improve walkability in all neighborhoods? 4
8. What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic? 5
9. How can we accelerate street and sidewalk installation and maintenance? 6
10. What city buildings need repair or replacement in the near future and how can we prioritize a
list to fix them? 3
11. How can we prioritize ADA compliance throughout the city? 5
12. How can we increase our public green spaces and preserve our mature tree canopy? 4
13. How can we provide watercraft access to Lake Ballinger for our residents? 3
14. How can we get trash collection service at SW County Park? 0
15. How do we balance watershed/estuary restoration with enhanced opportunities for citizens
and visitors to enjoy those areas? 2
16. If investments must be prioritized (environmental restoration vs. trail/bridge reconstruction),
how should they be prioritized? 1
17. How do we get positive environmental action on our waterways and creeks? 2
18. How can we fix the environmental issues Perrinville? 4
19. How to implement the Climate Action Plan? 2
20. How can we better utilize our active volunteer community? 5
21. What can we do to increase direct human services to vulnerable populations in the city,
especially Hwy 99? 5
22. How to effectively address equity and inclusion in our work in the community? 3
23. How can we improve our organizational structure to deliver better outcomes? 1
24. How do we determine the best system for electing Councilmembers in Edmonds? 3
25. How can we improve the accountability of staff outcomes? (REDI manager, Code rewrite,
comp plan) 2
26. How to increase city revenues? 1
27. How can we achieve a balanced budget without drawing down fund balances? 5
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Tallied and aggregated 7/13/23
Distributed and Councilmember replies sent directly to Beckie 7/11/23
Refined/ Consolidated 7/10/23
How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities
28. How can we have accuracy of questions and projections? 2
29. How can we evaluate consultant/ contractor spending to ensure prudent choices? 4
30. How can we collect relevant and statistically valid data for informing decision makers? 4
31. How do we work better with other south County regarding Ethics Boards? 0
7 votes:
How can we reduce/prevent property crime/ improve public safety in our city?
What can we do to reduce speeding in so many of our neighborhoods?
6 votes:
How can we accelerate street and sidewalk installation and maintenance?
5 votes:
How can we better utilize our active volunteer community?
What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic?
How can we prioritize ADA compliance throughout the city?
How can we achieve a balanced budget without drawing down fund balances?
What can we do to increase direct human services to vulnerable populations in the city, especially Hwy
99?
4 votes:
How can we add a police substation to Highway 99?
How do we improve walkability in all neighborhoods?
How can we increase beautification in all business districts in Edmonds?
How can we increase our public green spaces and preserve our mature tree canopy?
How can we fix the environmental issues Perrinville?
How can we evaluate consultant/ contractor spending to ensure prudent choices?
How can we collect relevant and statistically valid data for informing decision makers?
3 votes
How do we deal with graffiti, trash and abandoned shopping cards around town?
What city buildings need repair or replacement in the near future and how can we prioritize a list to fix
them?
How can we provide watercraft access to Lake Ballinger for our residents?
How do we determine the best system for electing Councilmembers in Edmonds?
How to effectively address equity and inclusion in our work in the community
2 votes
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8.3.a
Tallied and aggregated 7/13/23
Distributed and Councilmember replies sent directly to Beckie 7/11/23
Refined/ Consolidated 7/10/23
How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities
How do we balance watershed/estuary restoration with enhanced opportunities for citizens and visitors
to enjoy those areas?
How do we get positive environmental action on our waterways and creeks?
How can we improve the accountability of staff outcomes?
How to implement the Climate Action Plan?
1 vote
How can we significantly improve response to medical/fire emergencies at the waterfront?
If investments must be prioritized (environmental restoration vs. trail/bridge reconstruction), how
should they be prioritized?
How can we improve our organizational structure to deliver better outcomes?
How to increase city revenues?
No votes
How can we get trash collection service at SW County Park?
How do we work better with other south County regarding Ethics Boards?
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8.3.b
DRAFT
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, REGARDING 2024 BUDGET PRIORITIES
WHEREAS, the City Council is responsible for setting financial policy for the City of
Edmonds; and
WHEREAS, the City Council held a budget retreat on April 28, 2023 and discussed areas of
emphasis and improvements for our city over the next three to seven years; and
WHEREAS, the City Council conducted several public outreach efforts throughout the month of
June seeking citizen input; and
WHEREAS, on June 27, 2023 the City Council reviewed this collected information at a Special
Meeting focused on the 2024 Council Budget Priorities;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. The City Council would like to prioritize funding in the following areas:
• Public Safety Services, including emphasis of police presence and response along
Hwy 99
• Neighborhoods — enhancing walkability, beautification, clean up and business
development
• Community Spaces — acquiring/improving parks and facilities in areas lacking
amenities
• City Government — improving transparency, function and citizen input
• Environment — waterfront restoration and green technology/ infrastructure
Section 2. The City Council would like to request the Administration consider the
following inquiries for the 2024 Proposed Budget:
• How can we reduce/prevent property crime/ improve public safety in our city?
• What can we do to reduce speeding in so many of our neighborhoods?
• How can we accelerate street and sidewalk installation and maintenance?
• How can we better utilize our active volunteer community?
• What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic?
• How can we prioritize ADA compliance throughout the city?
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8.3.b
• How can we achieve a balanced budget without drawing down fund balances?
• What can we do to increase direct human services to vulnerable populations in the city,
especially Hwy 99?
• How can we collect relevant and statistically valid data for informing decision makers?
• How do we improve walkability in all neighborhoods?
• How can we add a police substation to Highway 99?
• How can we increase beautification in all business districts in Edmonds?
• How can we increase our public green spaces and preserve our mature tree canopy?
• How can we fix the environmental issues affecting Perrinville?
• How can we evaluate consultant/ contractor spending to ensure prudent choices?
RESOLVED this day of July 2023.
CITY OF EDMONDS
MAYOR, MIKE NELSON
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
2
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