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2023-07-18 City Council PacketOp E D o Agenda Edmonds City Council tnl. }nyo REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 JULY 18, 2023, 7:00 PM PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE. REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. APPROVAL OF THE AGENDA 5. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. 6. RECEIVED FOR FILING Edmonds City Council Agenda July 18, 2023 Page 1 1. Written Public Comments (0 min) 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Special Meeting Minutes of June 27, 2023 2. Approval of Special Meeting Minutes July 5, 2023 3. Approval of PSPHSP Committee Meeting Minutes July 11, 2023 4. Approval of PPW Committee Special Meeting Minutes July 11, 2023 5. Approval of payroll and benefit checks, direct deposit and wire payments. 6. Approval of claim checks and wire payment. 7. Community Engagement Vehicle Donation (Lynnwood Honda) 8. Body Worn Camera (BWC) Redaction Fees 9. Tree Board Member Appointment Approval 10. Board/Commission Candidate Appointment Confirmation 11. Board/Commission Candidate Confirmation of Appointment 12. Board/Commission Candidate Appointment Confirmation 13. Board/Commission Candidate Appointment Confirmation 14. Board/Commission Candidate Appointment Confirmation 15. Board/Commission Candidate Appointment Confirmation 8. COUNCIL BUSINESS 1. Resolution Increasing Vehicle License Fee - Transportation Benefit District (30 min) 2. Authorization for Mayor to Sign Contract with VIA Architecture for Comprehensive Plan Update (30 min) 3. Resolution Regarding 2024 Budget Priorities (20 min) 9. MAYOR'S COMMENTS 10. COUNCIL COMMENTS ADJOURN 11. COUNCIL AGENDA ITEMS Edmonds City Council Agenda July 18, 2023 Page 2 6.1 City Council Agenda Item Meeting Date: 07/18/2023 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between June 29, 2023 and July 12, 2023. Attachments: Public Comment July 18, 2023 Packet Pg. 3 6.1.a Edmonds City Council Public Comments —July 18, 2023 Online Form was submitted on 7/12/2023 7:09:57 PM FirstName Nicole LastName Gamlam Email CityOfResidence Edmonds AgendaTopic Conditional Use Permit for trimming and topping Emerald Hills PLN2023-0033 Comments We own the home directly behind the Madrone trees which border the walking path described in the application. We have lived in our home since 1987 and professionally maintained the Madrone trees since that time keeping them to a good height in order to maintain our view. The most recent trimming was done in 2020. The HOA took over the responsibility after that and we are now overdue for the trimming as we have lost 90% of our view from the lower level and will lose 50% of our view from the upper level over the next few months. We have found maintaining the trimming every 2-3 years optimal not only for view protection but also for the health of the trees and the cost factor involved in bringing in larger equipment to handle the trimming height. There have been no issues with the madrone trees falling, dying, or signs of erosion from this maintenance schedule. Please approve the application for the tree trimming. Thank you, Nicole Gamlam Packet Pg. 4 7.1 City Council Agenda Item Meeting Date: 07/18/2023 Approval of Special Meeting Minutes of June 27, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Special Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230627 Special Meeting Packet Pg. 5 7.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES June 27, 2023 ELECTED OFFICIALS PRESENT Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember (arrived 7:04 p.m.) Dave Teitzel, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor Susan Paine, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Angie Feser, Parks, Rec., & Human Serv. Dir Thom Sullivan, Facilities Manager Beckie Peterson, Council Executive Assistant Scott Passey, City Clerk The special Edmonds City Council meeting was called to order at 5:00 p.m. by Council President Tibbott in the Brackett Room, 121 5' Ave N, City Hall — 31 Floor, Edmonds, and virtually. 2. ROLL CALL 3. WORKSHOP BUSINESS — COUNCIL A. OPENING REMARKS — COUNCIL PRESIDENT Council President Tibbott reviewed the agenda items. He encouraged councilmembers as they reviewed the data to highlight potential budget requests/ideas for the brainstorming agenda item and the creation of a list to be included in the resolution. B. STAFF INSIGHT — "HOW TO FRAME YOUR REQUEST TO GET THE BEST RESULTS" — PARKS AND RECREATION DIRECTOR ANGIE FESER Parks, Recreation and Human Services Director Angie Feser thanked the council for giving her seat at the table to provide staff s perspective of the process. Looking back on last year's process, most would agree that could have been done better. Last year's budget process was frustrating for the administration and the council and likely the public. This year, the process is starting earlier, the council has done some great community outreach, and the council has been working its priorities including the April retreat and today's workshop. That helps staff understand the council's priorities and how to bring projects/programs forward to support those priorities. Ms. Feser explained simple capital projects take about two years; design and permitting the first year and construction the second year. With operating, programs take a while to get in place and functioning. Staffs plates are full and resources are already allocated which makes it challenging to make a change mid -stream. Edmonds City Council Draft Minutes June 27, 2023 Page 1 Packet Pg. 6 7.1.a If council, mayor and/or the public want to make a change in 2024, now is the time to begin discussing it. Capital plans are 6 and 20 years because planning, identifying funding, etc. often takes years. Capital projects and programming are based on planning documents developed with public input such as the PROS Plan. When something new is added mid -stream, something else has to come off staff s plate which is why it is important for staff to know the council's priorities. Another improvement this year is having review of the capital and operating budget earlier in schedule which provides more time for discussion, working through the numbers, etc. It will also be helpful moving forward for councilmembers to spent time with staff researching ideas and concepts to determine the goal, intent, costs, etc. She recommended staff share their annual work plans so council is aware of what departments are working on and to help the council understand the priorities staff is implementing. She also suggested departments submit quarterly updates to show how they are tracking on their work plan. With regard to budget proposals, she suggested councilmembers provide staff their goal or vision instead of a small project that may not meet that goal. For example, Councilmember Nand's proposal last year for beautification outside the downtown area to include trash and recycling bins, flower baskets, and benches on all four corners of major intersections. Although she was able to put rough cost estimates together, she knew some of it wasn't feasible but did not have time for further research. Once she had more time and understood the intent, she was able to develop a more viable, feasible project to fulfill the goal/intent. She suggested council propose the "what," and staff determine the "how." Ms. Feser provided another example, a decision package from Councilmembers Chen and Teitzel for a dock at a street right-of-way on Lake Ballinger. She understood the intent was to increase access to Lake Ballinger, but a better idea was an ILA with Mountlake Terrace in their current project which would leverage much more opportunity and cost much less. Councilmember Chen commented that was a separate budget item. Ms. Feser summarized, a councilmember could suggest providing more access for Edmonds residents to Lake Ballinger and staff could develop more cost effective ways. Ms. Feser provided a third example, Councilmember Olson's proposal to replace gas powered hand tools with electric. Although very well intended and a great opportunity for many reasons, it got lost in the weeds because council got involved in the details of how to make it happen instead of allowing staff to figure that out. A better way would be to ask what are 2-3 things that could be done to encourage people to replace gas powered hand tools with electric and allow staff to develop ideas. She suggested decision packages would be more successful if councilmembers shared their idea, goal, and/or intent and allow staff to propose ideas to support it. Discussion followed regarding the perception that council is directing staff, councilmembers doing research to move their goals forward via the budget process, staff potentially not being able to fulfill every request, and allowing staff to help councilmembers reach their objectives. Councilmembers practiced phrasing potential decision packages as a question for staff to respond to: Original Question More Broad Request Can we hire 10 new police officers? How can we improve public safety? Can we do an ILA with Esperance for the dog How can we leverage City resources in an ark? existing amenity that provides additional access? Can we provide a child friendly sculpture park at How can the City provide additional art on the the Burlington Coat Facto site? Highway 99 corridor? How can we harness the volunteer capability of What can we do to have a more robust, more this amazingly willing community in all aspects assessable volunteer program throughout the of City life? city? Edmonds City Council Draft Minutes June 27, 2023 Page 2 Packet Pg. 7 Can we reduce the number of consultants the City hires? What are the implications of reducing consultants? Tree board voted not to pursue a heritage tree What are spending priorities related to the Urban program and do not want it funded in the budget. Forest Management Plan? How could a tree voucher program be implemented? How can we reduce speeding on 76th Avenue How can we address speeding in the City? West? Prioritize 76t' Ave W. C. BUDGET OUTREACH — REVIEW FEEDBACK Council Executive Assistant Beckie Peterson reviewed data provided to council: • Draft minutes June 12 budget workshop • Draft minutes June 20 public hearing • Draft minutes June 22 budget workshop • Input from boards and commissions regarding budget priorities • Online feedback form — SurveyMonkey report of responses 0 125 responses ■ All but 7 responses from unique IP addresses (duplicates may be from shared IP address) o Survey outreach via media, City's website, QR codes and announced at council meetings o Survey is not representative or statistically significant o Survey questions Q 1. Are you an Edmonds resident Q2. Where do you live in Edmonds? (general neighborhood/area) Q3. What is your connection to Edmonds? Q4. During our budget retreat, councilmembers identified several areas they would like to see emphasized in upcoming years. Which do you think the City should prioritize? (public safety, community spaces, city government, environment -watershed, neighborhoods, human services) Q5. To balance the 2024 Budget as required by law, the City of Edmonds has a number of options to consider. Which option would you prefer the City use if needed to balance its budget? (reduction in level of City services, reduce/eliminate services, increase user fees, increase property taxes, other) Q6. What are specific items that you would like to preserve funding for in the 2024 Budget? Q7. What are specific items that you would like to reduce funding for in the 2024 Budget? Q8. Are there new items that you think would be helpful to consider for the 2024 Budget? Discussion followed regarding concern 125 responses was an insignificant percentage of the City's 43,000 residents, professional services that would be required to conduct a statistically significant survey, using the information provided to guide a statistically significant survey, surveys done by the City of Kirkland, building on data via repeat surveys, incorporating a survey into the City newsletter, and survey methods (passive versus representative of the City's demographic). D. "CAN WE?" BRAINSTORMING, CLARIFICATION AND PRIORITIZATION — COUNCIL PRESIDENT Councilmembers participated in a series of exercises: • Review the information and identify themes that can be used to form questions. • Develop a list of questions to address the themes such as, can we, how can we, what can we, etc. • Councilmembers divided into two groups (Tibbott/Teitzel/Nand & Chen/Olson/Buckshnis). Combine similar questions/intentions into one and put best questions/intentions on post -it notes to share with the group and eventually refine for inclusion in the resolution. Edmonds City Council Draft Minutes June 27, 2023 Page 3 Packet Pg. 8 Ms. Feser anticipated these exercises could result in fewer council decision packages; last year there were 78. Councilmembers shared the questions they developed: 1. How can we reduce property crime in our city? 2. How can we improve public safety in high crime areas? 3. How can we add a police substation to Highway 99? 4. How can we significantly improve response to medical/fire emergencies at the waterfront? 5. How do we improve walkability in all neighborhoods? 6. What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic? 7. What can we do to reduce speeding on our streets? 8. How can we reduce speeding in key problem areas? 76', Olympic View Drive, 9' Avenue, 190'h? 9. How can we start leveraging our volunteers better? 10. Can we harness volunteer labor and knowledge for the benefit of our city/city budget? 11. How can we improve our organizational structure to deliver better outcomes? 12. How can we improve the accountability of staff outcomes? (REDI manager, Code rewrite, comp plan) 13. How can we increase beautification in all business districts in Edmonds? 14. What can we do to increase direct human services to vulnerable populations in the city, especially Hwy 99? 15. What city buildings need repair or replacement in the near future and how can we prioritize a list to fix them? 16. How can we increase our public green spaces and preserve our mature tree canopy? 17. How can we provide watercraft access to Lake Ballinger for our residents? 18. How can we evaluate consultant/ contractor spending to ensure prudent choices? 19. How do we determine the best system for electing Councilmembers in Edmonds? 20. How can we collect relevant and statistically valid data for informing decision makers? 21. How do we work better with other south County regarding Ethics Boards? 22. How can we get trash collection service at SW County Park? 23. How do we deal with graffiti, trash and abandoned shopping cards around town? 24. How can we achieve a balanced budget without drawing down fund balances? 25. How can we have accuracy of questions and projections? 26. How can we prioritize ADA compliance throughout the city? 27. How can we accelerate street and sidewalk installation and maintenance? 28. How do we get positive environmental action on our waterways and creeks? 29. How can we fix the environmental issues in Perrinville? E. COUNCIL RESOLUTION Council President Tibbott advised councilmembers can submit additional questions/intentions for the next week to the council office. The list will then be refined and put in the form of a resolution. 4. ADJOURN With no further business, the special council meeting was adjourned at 6:32 p.m. Edmonds City Council Draft Minutes June 27, 2023 Page 4 Packet Pg. 9 7.2 City Council Agenda Item Meeting Date: 07/18/2023 Approval of Special Meeting Minutes July 5, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Special Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230705 Special Meeting Packet Pg. 10 7.2.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES July 5, 2023 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Vivian Olson, Council President Pro Tern Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Neil Tibbott, Council President 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Angie Feser, Parks, Rec., & Human Serv. Dir Susan McLaughlin, Planning & Dev. Dir. Todd Tatum, Comm./Culture/Econ. Dev. Dir. David Levitan, Planning Manager Jeff Taraday, City Attorney Nicholas Falk, Deputy City Clerk Jerrie Bevington, Camera Operator The special Edmonds City Council meeting was called to order at 7 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Teitzel read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL Deputy City Clerk Nicholas Falk called the roll. All elected officials were present with the exception of Council President Tibbott. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXCUSE COUNCIL PRESIDENT TIBBOTT. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS 1. 2023 LEGISLATIVE WRAP-UP REPORT Edmonds City Council Draft Minutes July 5, 2023 Page 1 Packet Pg. 11 7.2.a Community/Culture/Economic Development Director Todd Tatum recalled following the conclusion of the legislation session, the council had a joint meeting with the planning board to discuss the housing bills. This presentation will focus on other items from the 2023 legislative session and look toward 2024. Debora Munguia, Capitol Consulting, reviewed: • Legislative Overview 0 105-day biennial budget legislative session ■ Operating, Capital and Transportation Biennial Budgets adopted o Democrats retain strong majorities in House and Senate • 2023-25 Budgets - Operating o $69.3B Operating Budget ($4.7B new spending; $3B in reserves) ■ Behavioral health ($1.2B) ■ Public schools ($2.9B in new spending) ■ Affordable housing ($519M — combined with Capital budget exceed $1B) ■ Climate investments ($400M) ■ Additional Basic Law Enforcement Academy classes • 2023-25 Budgets - Capital o $9B Capital Budget ($4.7B financed with GO bonds, leaves $95AM in bond capacity for 2024 supplemental) ■ $400M for Housing Trust Fund ■ $170M for additional investments in affordable housing and shelters ■ $224M for community -based behavioral health facilities ■ $613M for a 350-bed forensic hospital at Western State ■ $400M to PWAA for competitive awards ■ $25M for CERB ■ $423.8M for clean energy, energy efficiency and climate adaptation 2023-25 Budgets - Transportation o $13.5B Transportation budget (phasing 2021-2029) ■ Continuation of CW projects ($16B) and Move Ahead ($17B) ■ $5.4B to fund highway improvements and preservation ■ $ 1 B towards the state's fish passage barriers ■ Traffic safety ■ Reducing carbon emissions (bicycle/ped infrastructure; public transit services, electrify ports and other transportation equipment) ■ Declining revenue continues to be an issue ■ Proviso in transportation budget to look at a statewide retail delivery fee City -Specific Legislative Priorities o Phase $22.5M for SR 99 Project Stage 3 ■ Not appropriated for current biennium, put in future category (after 2027-29 biennium)... o Extend Marsh first right of purchase in transportation budget o Reallocate and increase Marsh capital budget dollars Councilmember Nand referred to the allocation in the operating budget for behavior health and asked if there were opportunities for the City to partner with state agencies seeking to provide direct services in south Snohomish County. Ms. Munguia answered there are a few state agencies that the City could reach out to, Health Care Authority, DSHS and the Department of Commerce. She offered to follow up with Mr. Tatum to determine what opportunities may be available and invited Councilmember Nand to describe what services she was interested in. Councilmember Nand said she already reached out to City staff who are overseeing direct services; she wondered about distributing ORCA cards to indigent community members. She was told DSHS may be interested in funding a program that the City could help host with no addition Edmonds City Council Draft Minutes July 5, 2023 Page 2 Packet Pg. 12 7.2.a to the City's budget. She was interested in programs like that, where the City could partner with state agencies who are already providing services. Councilmember Nand commented on the dearth of affordable housing shelters; Snohomish County is acquiring the former America's Best Hotel and providing wraparound services with 45 beds. She referred to the $170 million for affordable housing and shelters, and asked if the City could partner with DSHS or whoever will be administering those funds to start provide services in south Snohomish County. Ms. Munguia relayed her understanding that the Department of Commerce will be running the housing programs. Their website has a list of various housing programs they are working with, some are for specific types of housing including permanent supportive housing with wraparound services. She offered to follow up with Mr. Tatum to determine what programs may already be available and how the City could partner with either an agency or a nonprofit. Councilmember Nand referred to the transportation budget, specifically the allocation for preservation improvements of Highway 99. The City has already allocated millions for the Highway 99 revitalization for the roadway and she asked if any portion of the budget was available for community revitalization. Ms. Munguia answered the transportation budget goes through WSDOT who has specific priorities for those funds and she was uncertain if any of it was for community revitalization. She asked for clarification regarding what Councilmember Nand meant by community revitalization. Mr. Tatum answered the City is allocated $22.5M in the transportation budget for a specific, scoped project. There may be a bit of leeway to alter the scope, but it is primarily a transportation -related improvement. There are a number of other grants and offerings that could be considered once there is a more cohesive scheme. He summarized there were other funding opportunities that could and should be considered specific to Highway 99, but they were not in the transportation budget. Councilmember Buckshnis recalled when marijuana was legalized and alcohol sales were moved into retail stores, the taxes were supposed to be allocated to public schools. She referred to the $2.913 in the operating budget in new spending for public schools, acknowledging public schools were crying for help. She asked where the taxes from marijuana and alcohol sales were going. Ms. Munguia said she could not recite exactly how they were allocated, but recalled a fair share was also allocated to local governments. Councilmember Buckshnis thanked Ms. Munguia for answering questions and sending information during the past year. Councilmember Teitzel referred to $ 1 B allocated toward fish passage barriers and asked if that was for barriers on both public and private property. Ms. Munguia answered due to the lawsuit, the state is required to focus on priority areas in the lawsuit. Additional funds were added to the Brian Abbott Fish Barrier Removal program which will fund other kinds of barriers. She believed those were public barriers and offered to follow up on that. Councilmember Teitzel observed the state has put aside funds to address undersized culverts and asked if the $1 B allocation also addresses culverts or was that a separate category. Ms. Munguia answered the Brian Abbott Fish Barrier Removal Board is a separate bucket of money that the Department of Fish & Wildlife administers. WSDOT has their own bucket of money for state culverts. Ms. Munguia continued her presentation, advising any bills that did not pass in 2023 will automatically be reintroduced in the 2024 session. Additional Issue Areas of Interest o Housing ■ A lot of discussion SB 6466 (TOD bill) ■ Recommend City engage in discussions during interim. Concerns included use of Floor Area Ratio (FAR) as measurements, maps produced by cities, definition of BRT, and ensuring affordability is built into bill ■ HB 1245 — designed to make easier to split large lots ■ Minimum parking requirements Edmonds City Council Draft Minutes July 5, 2023 Page 3 Packet Pg. 13 7.2.a o Blake Response o Public Safety ■ Changed vehicle pursuit law ■ Assault weapon ban bill o Climate Laws ■ HB 1181 -added climate and resiliency goal to GMA o Funding for Arts/Creative Economy • HB 1575 (cultural access) - allows counties to impose 0.1% sales and use tax for up to 7 years (cities can impose if county does not by December 31, 2024) • SB 5001 - allows city and county or adjacent cities to form a second public facilities district (PFD) for regional aquatics or sports facility — voter approved sales and use tax of no more than 0.2% Looking Ahead and Next Steps o Legislative changes o Short session — all 2023 bills not approved will automatically be reintroduced at 2024 session o Interim work o Develop 2024 Legislative Agenda Councilmember Nand asked whether the City could impose more stringent affordable requirements under HB 1110 and whether the AMI scheme in the bill is a floor. Ms. Munguia answered yes. Councilmember Nand asked if there was any ceiling such as could the City impose income restrictions, 50% AMI, etc. Ms. Munguia commented there is already legislative language related to AMI that HB 1110 did not change; a city can select the AMI percentage, basically there are no restrictions regarding what the City could require. Councilmember Nand recalled at the joint council/planning board meeting, Council President Tibbott stated the AMI in Snohomish County is $113,000/year. For that reason, getting housing units built that people earning minimum wage can afford will be difficult so Edmonds will need to be more aggressive. Councilmember Nand said the issue many people had with Senator Liias' bill (SB 6466) was the contemplation of 6-story apartment buildings with absolutely no parking. She asked if that was something he would budge on or something that other cities objected to. Ms. Munguia answered it was not just residential buildings, it could also be commercial. The bill was crafted so that a city would have flexibility for all commercial or all residential; many affordable housing advocates want to see residential. The parking restriction is something that continues to be hotly debated. An element built into HB 11100 and the TOD bill would allow a city to submit a study to the Department of Commerce for a potential variance. She recalled the AWC had agreed to that, but it would be pretty onerous and needs continued discussion. Councilmember Nand referred to huge apartments on First Hill with no parking where people drive around for 20-30 minutes to find on -street parking. Seattle has a new scheme where guests who want to park on the street will be required to obtain a parking permit which she said seemed like an administrative nightmare. Councilmember Nand referred to hyper dense development contemplated for what had previously been suburban areas and asked if there was any acknowledgement of the need to retain the mature tree canopy or shade equity for those areas, particularly Highway 99 where the heat dome in 2021 killed hundreds of people. She asked if the City should lobby about that. Ms. Munguia recalled discussions about that, and agreed conversations need to be had, and information needs to be shared with the City's delegation. There were considerations for critical areas and things like that. With regard to the tree canopy, everyone would need to understand what that means and the discussion did not reach that level. Councilmember Nand commented if there are statewide density requirements, there should be a statewide tree code requirement. Councilmember Paine referred to municipal funding for the next session, suggesting time be spent on the municipal aspects of multimodal transportation options which would include more transit options, increased Edmonds City Council Draft Minutes July 5, 2023 Page 4 Packet Pg. 14 transit options for municipalities particularly in south Snohomish County to improve road safety, get people out of their vehicles, reduce vehicle miles traveled, and create access to funding for sidewalks, bike lanes stormwater infrastructure, watershed protection and tree canopy protection. She expressed interest in finding funding for municipalities to improve public and supported housing options at the municipal level; funding for housing that meets the 50% or less AMI. Although targets were established, half the community will need housing for people earning 50% AMI or less and half of those will need supportive housing such seniors and people who are disabled. She commented on the need for funding access at the state and municipal level to ensure those programs are funded. It doesn't help to tell municipalities what they need to do without providing funding mechanisms. Council President Pro Tern Olson thanked Ms. Munguia for making it feel like home when visiting Olympia, noting more than any other legislation session during her term, she felt like Edmonds needed to pay attention and be engaged in what was happening. She asked if the bills that were not approved or bill that did not get through the system would automatically be brought back. Ms. Munguia answered anything the Governor did not sign will automatically be reintroduced. Whether legislators will pursue moving them off the floor or through committees remains to seen. The ones she mentioned, she definitely expects they will be reintroduced. Council President Pro Tern Olson pointed out what an aggressive stance that was; that would be like the council revisiting everything they did not approve the previous year. She summarized it was worthwhile for the public to know about that. Council President Pro Tern Olson noted the headings on the slides were Budget 2021-23 and asked if that should have been 2023-25. Ms. Munguia agreed it should have been 2023-25. Council President Pro Tern Olson referred to the bill regarding not requiring parking, and suggested it would be a reasonable compromise to provide a percentage for Zipcars. Residents may own a car, but sometimes cars are necessary and by sharing cars, there would be less need for parking and fewer cars on the road. She suggested the legislature explore that as a possibility. She suggested the Edmonds city council think about whether to form a citizen task force to look at the bills that did not pass and evaluate how to lobby in the next session. Council President Pro Tern Olson commented on the amount of opioid money the City receives from the settlement. She recalled during South County Fire's presentation there was a discussion regarding ways that money could be spent. She asked if it would be appropriate for cities, counties and the state who receive this money to put it behind diversion efforts in the Blake Fix to ensure there are funds to support opportunities for recovery. Ms. Munguia responded she was sure they will be looking at every source available. She offered to look into whether those funds could be spent in that way. Councilmember Chen expressed appreciation for feeling welcome when Edmonds visited Olympia. One of the bills that did not make it through the 2023 session was HB 1245. The way household income was discussed, he suggested consideration be given to multigenerational households where the per capita income could be much lower. For example, his father-in-law's household has three generations living together. With regard to public safety, Councilmember Chen acknowledged other cities may similar issues, but Edmonds constantly has speeding issues which is a safety concern as well as an inconvenience for residents. He suggested the next session consider allowing speed cameras in areas outside school zones. He assumed speed was likely a statewide issue. Councilmember Buckshnis commented with the short session in 2024, she hoped some of the bills that get reintroduced are not pursued. With regard to restrictions on parking, the legislature is not looking at it regionally. There is density everywhere on Highway 99 which raises concern with sidewalks, infrastructure, Edmonds City Council Draft Minutes July 5, 2023 Page 5 Packet Pg. 15 7.2.a and stormwater as well as sewer capacity. She recalled HB 1110 had some type of caveat related to sewer plants. She was concerned the legislature was looking at issues city by city instead of regionally and the environment was suffering. For example people may live in Shoreline but work in Edmonds. Edmonds' demographics are not shifting to light rail, buses or Zipcars. She was also concerned with the lack of design standards for multifamily buildings and/or requirements for preserving nature. She feared a no holds barred approach would be problematic. Ms. Munguia agreed those were good conversations to have with legislators, explaining to them the impacts that implementation of a bill will have on the City. Councilmember Teitzel referred to the regional PFD concept for a regional aquatic center and asked how a region would be defined. Ms. Munguia said she would need to review the specific language in the bill, but recalled it was contiguous cities or a city and the county. Councilmember Teitzel asked if it would be limited by county lines or could it be north King County and south Snohomish County. Ms. Munguia answered she thought that could be done and offered to doublecheck. 5. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCIL PRESIDENT PRO TEM OLSON MOVED SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE MOTION TO PULL 9.2, ARPA USE ORDINANCE, UNTIL BOTH STAFF AND COUNCIL ARE READY FOR IT TO COME BACK. Council President Pro Tern Olson advised Administrative Services Director Dave Turley requested the ordinance be removed and there have been reservations expressed by councilmembers. Councilmember Buckshnis said she has voiced her concerns, and recommended it be sent to the planning board. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson described procedures for audience comments. Marjie Fields, Edmonds, commented on the comprehensive plan update. She thanked City staff for their outreach efforts to represent all citizens. In looking at the comprehensive plan information, she was concerned that the environment seems like a low priority. The council identified environmental and watershed issues as a budget priority during the April retreat; however, it does not appear that any environmental organizations are included in the Community Champion Committee and it seems like environmentalists are an underrepresented category. She was glad to see work sessions were planned and looked forward to productive dialogue. The online survey did not seem to reach anyone she knew. She thought it was flawed, but when she mentioned her concerns, no one seemed to know what she was talking about. She thought the way the survey was set up pitted environmental issues against social justice issues, issues that should never be in competition as protecting the environment is social justice and environmental protection is the overarching protection for all life. When we fail the environment, at -risk populations suffer the most. Darrol Haug, Edmonds, referred to the ARPA funding ordinance and agreed delaying it to a future meeting was a good idea. He noted $8 million can go a long way and be used for a lot of things. First the 2023-2028 capital program is 130 pages long and the facilities section identifies $12 million in needs. The Edmonds City Council Draft Minutes July 5, 2023 Page 6 Packet Pg. 16 7.2.a City spends approximately $1 million/year on streets, but studies indicate the need is about $3 million/year. The City has no funding identified for the arts corridor, people want sidewalks, and there are a lot of old buildings that need maintenance including the Frances Anderson Center and City Hall. He referred to page 124 of the capital program and the Library Plaza water system, noting there has been water intrusion as a result of the library building rain garden since it was installed in 2003. An evaluation in 2018 determined it needed to be replace, yet it is not scheduled until 2028. There are reports of mold in the ceiling, something that should be addressed before the library is opened again and ARPA funds could go a long way to address that. The Waterfront Study identifies additional ideas; there are no plans to study how to provide emergency access to the waterfront which will be important with double tracking and more ferries. He applauded the council for seeking input from the community and encouraged the council to continue that effort including gaining input from citizens in all areas of the City to best utilize ARPA funds. 7. RECEIVED FOR FILING 1. WRITTEN PUBLIC COMMENTS 2. 2024 BUDGET PRIORITY OUTREACH EFFORTS HANDOUT 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF SPECIAL MEETING MINUTES OF JUNE 22, 2023 2. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 27, 2023 3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 9. COUNCIL BUSINESS 1. BOYS & GIRLS CLUB NEW FACILITY DESIGN Parks, Recreation & Human Services Director Angie Feser advised review of the schematic drawings for the new Boys & Girls Club (BGC) facility is part of the ground lease between the City and the BGC. The design was presented to the PPW committee on June 13 and full council on June 20 with a public hearing. Tonight is a summary presentation and to answer council questions. Staff is asking for council approval of the design as presented to allow the BGC to move onto the next step. Council will review the project two more times for aesthetic qualities and details as it progresses. Bill Toukalas, Executive Director, Boys & Girls Club of Snohomish County, applicant for the project, explained the BGC has been a community facility in partnership with the City since 1968 in the former Edmonds High School fieldhouse. The design of Civic Park allotted a 12,000 square foot footprint for the BGC. After determining it was not feasible or practical to repair or expand the existing building, the club plans to demolish the existing building and build a new 16,000 square foot facility. The building will include an 8,000 square foot gymnasium and approximately 8,000 square feet of activity area (4,000 square feet on the ground level and 4,000 square feet on the second story). The design compliments the improvements made at Civic Field Park and there is an expectation the building will have a certain amount of public use when the kids are not occupying it. The BGC listened to the council's comments about solar panels, retaining some of the building's history, potentially dressing up the north wall with artwork, and incorporating some of the original gymnasium's wood floor into the design. Adam Clark, 2812 Architecture, reviewed: • Enlarged site plan Edmonds City Council Draft Minutes July 5, 2023 Page 7 Packet Pg. 17 7.2.a II II IF I . 1 NEN SGYc:, 4 6 i RLS 6L.U$ i,MAjjJ; 1 1 . IbO 5, F r'TOTAL 16.4143 5.F 4 - 7 �I. f I i I 1 �J'L?115 17- PLAk o New Boys & Girls Club facility ■ 11,760 SF footprint with 4,733 SF upper floor (16,493 SF total) o Existing building planned for demolition due to: ■ Structural Integrity ■ Accessibility ■ Life safety ■ Limited flexibility • West elevation o Contemporary design (Ground Face CMU, glass, wood structure) o LEED Silver standards ■ Minimal carbon footprint ■ Efficient HVAC ■ Opportunity for solar • South elevation o South facing entry for park connection o Abundance of natural light for interior o Biophilic design to increase occupancy connectivity to the natural environment • East elevation o Utility spaces on southeast for economy 0 30' high gym (23' required to underside of structure) o Existing building average height 33' • North elevation o Varied materials and surface planes o Canopy for weather protection at street o Possible art on wall 0 20' building setback from property line. Proposing to put building at back of sidewalk — interior area needed • Rendering (looking from southwest) o Planning to add garage doors below canopy on gym wall (not shown on rendering) Edmonds City Council Draft Minutes July 5, 2023 Page 8 Packet Pg. 18 7.2.a Rendering (looking from northwest) Mr. Toukalas relayed since the last meeting with council, he spoke with ECA Executive Director Joe McIalwain who mentioned the arts commission had discussed graphics on the south wall of the ECA building facing the north wall of the BGC and possible synergy between them. The building height and setback will be considered during the permit process and he was hopeful those could be overcome to allow 16,000 square feet. The construction zone will be a tight footprint; the BGC is committed to restoring anything disturbed during construction to its current condition. Council President Pro Tem Olson observed the garage doors on the west side were added at the request of a councilmember. She did not think it looks as nice with the garage doors and a resident mentioned the garage doors make the building look like a fire station which may not be the look the BGC was going for. COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE DESIGN AS IT RELATES TO THE PARK WITH CAVEATS, POINTING OUT DISCREPANCIES WITH THE EDMONDS CIVIC PARK PLAYFIELD DESIGN GUIDELINES ON PAGE 3, SECTION 1, MASSING AND ARTICULATION, AND SECTION 5, ROOFLINE AND ROOF MOUNTED EQUIPMENT. Council President Pro Tern Olson said she identified at least two caveats and possibly other councilmembers could add to the lists of caveats; there are items in the Civic Field Park Playfield Design Guidelines that this design does not meet. She was unsure the original author of the design guidelines, and if the ADB, staff or planning board via the public hearing process decided to deviate from the design guidelines, she would not personally take offense, but she did not support council approving a design that does not meet elements of the design guidelines. Her motion to approve the design as it relates to the park with those two specific caveats where it does not meet design guidelines allows the BGC to continue to move forward and gives a heads up to the entities that receive this approval that those are two specific areas the council highlighted. For Councilmember Paine, Council President Pro Tern Olson provided clarification regarding the sections in the design guidelines that she referenced. Councilmember Paine commented her children attended the BGC and she agreed it was difficult to reach the upper floor. The building has been well loved by the community and has served its purpose. She appreciated that the building would be LEED which guarantees some sustainability of materials, etc. which was very appropriate. She liked the idea of collaborating with Edmonds City Council Draft Minutes July 5, 2023 Page 9 Packet Pg. 19 7.2.a the ECA to have artwork on both buildings that pulls them together visually. In her mind, solar panels were a giant plus. She agreed compliance with the current code was paramount. Building height is an area of focus and she agreed the guidelines do need to be followed. She summarized it was an exciting project that will be refined by other processes. Councilmember Buckshnis commented the Civic Field Park Playfield Design Guidelines were developed in 2018 when there was not a clear idea of the BGC's plans so she understood why Walker Macy was very conservative in the design guidelines document. With regard to height, she referred to the variance process such as was granted for the Waterfront Center. She agreed the guidelines were important, but the gym could not be 2' feet short. She referred to a citizen's recommendation that this go to the Architectural Design Board (ADB) now and Ms. Feser's response that it will go to the ADB as part of permitting process. Councilmember Nand thanked the BGC for incorporating the feedback from the public hearing and from the city council. Noting there is a significant footprint on top of the gymnasium which may be reduced by the placement of solar panels, she asked if there was an opportunity for rooftop access such as a meditation space, community garden, etc. With activities geared toward children, there is an understanding that behavioral issues can be address by children having access to a calming environment and places to de - stimulate themselves. She asked if that could be incorporated into this design or would it be too challenging. Mr. Clark said they looked at the option for a green roof, but felt solar was more important. Allowing people on the rooftop presents additional challenges because two exits would be required as well as elevator access to the roof which would extend the height 8-10 feet. Councilmember Chen referred to water issues with the library roof and did not like the idea of a new building having a roof leak and preferred locating solar panels on the roof. As he looked at the beautiful design, he recalled the graffiti in the $22M Civic Park and asked how that could be prevented on this building coupled with keeping kids safe. He suggested the addition of a fence or other ways to protect the building and also keep kids safe. He thanked the BGC for listening to the public comments about solar panels and agreed that would be a good feature. Mr. Toukalas answered some other BGC projects include an indoor graffiti wall where kids can express themselves without damaging the building. Councilmember Chen was hopeful those who were doing the graffiti would come inside and use the graffiti wall. Mr. Clark suggested adding a graffiti coating on the building to make it easier to clean off. Council President Pro Tem Olson commented an indoor graffiti wall was a good, creative solution as was a meditation space. She suggested the petanque courts, when not in use, would be a good place for meditation. With regard to having this level of design reviewed by the ADB, she wondered if the ADB would be willing to have an informal conversation to provide early input to the BGC which could help expedite later stages. She summarized that might be of value if staff could make it happen. Councilmember Paine referred to the Civic Park Design Guidelines that were referenced and asked if they were guidelines or requirements. Ms. Feser answered they are guidelines, strong suggestions, ideas, concepts or practices that were envisioned to help the building fit aesthetically into the park. The guidelines were developed by Walker Macy during the park master planning process to create guardrails for the BGC if their building was renovated or rebuilt to help the structure fit within the park. Mr. Toukalas commented the guidelines and the design were not developed in parallel timeframes. When Walker Macy was going through the design phase, the BGC was still contemplating whether they would stay at Civic Park. If the guidelines and the BGC design had been developed on simultaneous timelines, the guidelines may have been different. Councilmember Teitzel commented looking from the west, it appears the roof is entirely flat. Mr. Clark answered it is sloped behind the parapet to drain water to the north and south. Councilmember Teitzel relayed his understanding the BGC will be asking for a 5-foot variance to accommodate the height of the Edmonds City Council Draft Minutes July 5, 2023 Page 10 Packet Pg. 20 7.2.a gym. He asked about additional height if solar panels are added to the roof. Mr. Clark answered likely an additional 12-18 inches, but they would be pretty well screened by the parapet. MOTION CARRIED UNANIMOUSLY. 2. ARPA USE ORDINANCE This item was removed from the agenda via action taken under Agenda Item 5. 3. CONSOLIDATED APPROACH FOR 2024 COMP PLAN UPDATE AND HIGHWAY 99 SUBAREA PLAN Planning & Development Director Susan McLaughlin explained this is regarding the contract for the comprehensive plan and the environmental analysis on Highway 99. She reviewed: • Recap of 2022 visioning efforts o Intent ■ Reach populations we don't often hear from in the public process - Inclusive branding that led to naming of the comprehensive plan, Everyone's Edmonds - Survey and marketing in multiple languages - Meet people where they are - Have a neighborhood presence - Test new outreach strategies - Willingness to make mistakes and learn -not let imperfection e the enemy of good intent o Goal ■ Solicit 3,500 comments from the community ■ One comment equals ■ Each response to a survey question ■ Each comment recorded at outreach event ■ Over 8,500 comments were collected o Foundations of Visioning Outreach ■ Week 1: Identity ■ Week 2: Quality of Life ■ Week 3: Economic Growth ■ Week 4: Environment ■ Week 5: Culture ■ Week 6: Livability and Land Use o Summer 2022 Visioning Activities ■ Collective Visioning - Coffee Chats - themed neighborhood conversations - Weekly Articles - help put weekly themes into context - Table at local events - meeting people where they are - Yard signs - raise awareness - Panel Discussion - in-depth conversations on key topics from subject matter experts - Walk & Talks - explore key topics in real world scenarios - Online Surveys - allow individual expression - Multi-lingual Branding - process of building trust o Who did we hear from? Edmonds City Council Draft Minutes July 5, 2023 Page 11 Packet Pg. 21 7.2.a 502 4,088 9% 6% -3% 503 5,975 13% 11% -2% 504.02 5,569 12% 6% -5% 504.03 3,000 6% 3% -3% 504.04 4,124 99/0 61A, -3% 505.01 3,083 7% 20% 14% 505.02 3,963 8% 23% 15% 507 6,375 14% 11% -2% 508 6,939 15% 7% -7% 509 3,871 8% 5% -3% • Draft Vision Statement PRW VIS16A STATEMENT" aMQHvs wear WE HEAW 4+lO If mY.ANnA"�+WSA@rszENE LY4+R-cEWwfn RP5iW1' A w n0 mYF H>fRi Msrroi+c �n�e ry ��uEui xm�! y� l n LI ,Chi ,c5 M.4MiFid THE Ufi acr� A4E55 SING STILE WM TM ATNU`HtW ice,,^ W� R�NI?R1 ?4iEM 5Wtllis Mee UW 502 mi�Ie 503 Seariew 504.04 Magewwn oow� 504.03 vl Reg 75.01 RI 504.02 T­ M vooaw espera N 508 N i2 F—t 507 —Y 50 1 v lAfOiAm �eLi GYM�Pl' -COX I� ICY �+t I '.� Wp�j.WL eefp � 'aV M! YRfY MgtbIIlli 117�I 0@-nE mIIRIJI1H1r LWL$rME WN�ANA WL K�Is S�uhcexcY �&s� IU7iFASIYW ON54+Ry WE+1Glk To RNA ro'l gf[$pE R "A" f~(W Y+U i o Vision statement based on tally/analysis of 8,500 comments, which were synthesized into succinct statement o Want to keep integrity of vision statement because it was intentionally crafted by the number of times a word was expressed in the 8,500 comments o Recurring themes will help provide transition to the comprehensive plan goal and policy work • How was the vision statement vetted? o Online survey open late February to early April 2023 o Sent to all City households via Mayor's Quarterly Newsletter o Also sent out via project email list and city social media ■ 51 % - "hit the mark" ■ 49% - did not • Transitioning from vision to comprehensive plan o The Community Vision Statement frames the upcoming goal and policy discussions in the Comp Plan o Is there still a chance to "wordsmith" the vision statement. Sure, but staff is committed to retaining the integrity of the collective comments we received during initial visioning phase. o The next phase of community engagement is intended to enrich the vision by discussing specific topics such as: ■ Compliance with recent housing bills for topics such as middle housing & ADUs ■ Neighborhood business districts/economic development ■ Climate resilience, natural resource protection and waterfront planning ■ Equity, displacement risk and environmental justice • Summer 2023 Engagement o Community kick-off in late July with continued efforts to "meet people where they are" o Ongoing presence at community events such as: the Summer Market, Community Fair and Reimaging Events Edmonds City Council Draft Minutes July 5, 2023 Page 12 Packet Pg. 22 o Consultant team will develop Community Engagement Plan with additional outreach events, strategies and formation of the Community Champions Committee o Social media, guest speakers, and updating project website Planning Manager David Levitan reviewed: • Consultant RFP and Selection Process o RFP issued in summer 2022 was unsuccessful o Updated RFP issued in March and closed in late April; included optional task for Highway 99 SEIS o City received four proposals, which were reviewed in early May ■ Two proposals included optional Highway 99 SEIS task (with different approaches) ■ Top two consultant teams were interviewed in mid -May (one with optional SEIS and one without) o Interview panel unanimously selected VIA Architecture Team o City negotiated scope of work, budget and schedule, including: ■ Highway 99 ■ Waterfront issues ■ Environment and natural resources ■ Economic development plan ■ Scale of outreach Scope of Work, Budget and Schedule o VIA's proposal includes ■ Production of the comprehensive plan document, including EIS ■ Additional focus on Highway 99 subarea, including dedicated community outreach, potential plan/code refinements, and SEPA review ■ Development of an Economic Development Plan ■ Illustrative waterfront vision o Heavy focus on inclusive engagement and graphic -rich materials o Includes numerous touchpoints with boards/commissions and the public, including: ■ Five meetings with planning board and two meetings with city council in advance of public hearings; staff will provide additional frequent updates ■ 2-3 meetings in each of the City's neighborhood commercial areas ■ Public EIS scoping and review meetings ■ Online engagement strategies Why Highway 99 SEIS + Comp Plan EIS? o VIA team reviewed previous council discussions and community feedback related to Highway 99 Subarea 5-year update and the council's request for a Highway 99 SEIS o Recommended the integration of Highway 99 environmental analysis into the Comp Plan EIS, so that the City can take a holistic approach to future growth and environmental protection o Aligns with staff s feedback to council last fall, and would provide: ■ Efficient and coordinated process within the project timeline ■ Allow City to identify potentially significant environmental impacts and necessary mitigation measures at a citywide scale ■ The same level of analysis envisioned for the SEIS would still occur o City council could still choose to amend the subarea plan and/or repeal the planned action ordinance. Community Champions Steering Committee o In line with P&D's Equitable Engagement Framework, the City is proposing the use of a Community Champions Steering Committee to weigh in on key policy issues Edmonds City Council Draft Minutes July 5, 2023 Page 13 Packet Pg. 23 7.2.a o Community Champions will include a variety of historically underrepresented groups, including racial minorities, older residents, non -motorized transportation users/advocates and environmental organizations. Next steps o Finalize the contract with VIA and committee/council review o Introduce project approach to planning board (July 12) o Community kick-off (late July) o Form Community Champions Steering Committee o Neighborhood meetings and other outreach (Community Fair, Summer Market, Reimagining) Councilmember Nand expressed appreciation for the hard work staff put into visioning in preparation for the comprehensive plan update. With regard to the process going forward with the visioning statement, she was struck by the use of sesquipedalian terms and the strong bias in the terminology used throughout the materials that would be more likely to engage college graduates or those with advanced degrees, and not those with less formal education or younger people. Although the City is trying to target historically misrepresented communities, what she sees at feedback events is people who likely are college graduates which is not a broad representation of the community. She loved the substance, the ideas and the breadth of topics covered in the visioning statements, but it may have more impact if some of the multisyllabic terms were changed to shorter, punchier statements. Councilmember Nand referred to the chatter about the use of consultants. With the $400,000 budgeted for this project, she asked if some of the people in the community who are already engaged could be incorporated such as My Edmonds News, the Edmonds Beacon, and the Edmonds Neighbors Facebook group. For example, the moderator of My Edmonds Neighbors, Sarah Butler, moderates thousands of comments every week from Edmonds community members and does not receive any compensation. In her position as liaison to the tree board, it seems the people who participate are not imbedded in the community the way these individuals are who do this basically as a community service with little to no compensation. She understood from the perspective of journalistic integrity, it is desirable to have My Edmonds News and the Edmonds Beacon able to critique government's process, but they also do incredible work with community outreach and town halls. She questioned whether there was a way the consultant could do that while still allowing those sources to lambast the council if they did not like the council's process. Councilmember Nand asked about the compensation model for the community engagement plan and the public process for recruiting Community Champions. Ms. McLaughlin acknowledged Councilmember Nand's comments about the language that was used in the visioning statement, noting the words used most often in the process were reflected. With the census tracks that responded most to the surveys and attended events, sometimes educated terms do show up in the vision statement. She agreed there was opportunity in the development of goals and policies to develop value statements and to frame topic areas using layman's terms. With regard to the compensation model, Ms. McLaughlin explained for years the City has relied on unpaid or underpaid organizations in under -represented areas of the City to provide feedback. It would be similar to the City asking an engineering firm for free feedback, when the City should be compensating them for their input. The compensation model levels the playing field and pays people for the services the City needs to provide an inclusive comprehensive planning document. In terms of the actual transactional process, that is still being worked out. It has been done in other cities in a multitude of ways, gift cards, W-9 forms, etc. Once the list of organizations and participants is developed, staff will determine the best transactional approach. Councilmember Nand asked if the AMI calculations for new density could be considered as part of the comprehensive plan update. With the scope of the housing bills, this will be a very important comprehensive Edmonds City Council Draft Minutes July 5, 2023 Page 14 Packet Pg. 24 7.2.a plan update for the City. In an earlier presentation, the City's lobbyist said 80% AMI from HB 1110 would be a floor, the City could push it down to 50% AMI and make it much more stringent for developers. There are also ways the City could get more bang for the buck with MFTE. She asked if those would be within the scope of the consultant's services. Mr. Levitan answered as it relates to the comprehensive plan and HB 1110 compliance, those are specific income bands, 0-30%, 30-50%, 50-80%, etc. up to over 120% AMI. When they are implemented via the development code to comply with something like HB 1110, there is some flexibility, the City does not have to use the same income levels, but the income levels would need to be justified and rationalized. The comprehensive plan would give that policy guidance; for example, the City has identified this and wants to go above and beyond what is statutorily required. Code amendments typically follow the comprehensive plan by approximately six months. Councilmember Nand referred to weekly articles in local news sources and asked if those could be sponsored. Ms. McLaughlin answered it would be very ambitious to promise weekly articles over the next 1 %2-2 years. It is a great idea to encourage guest views, but that strategy will need to be framed. Councilmember Buckshnis said the 8,500 comments were limited to 120 characters, similar to a tweet. She would like an opportunity to review the comments to see the common themes. She did not think healthy streets was thought of by anyone until Ms. McLaughlin joined the City. She relayed some citizens informed her they attended all the presentations, but the data states no one showed up at some of the presentations. The council has not seen the notes that were used to develop the vision statement. The vision statement was revealed at Porch Fest, but the council has yet to vet it. The yes/no survey that was sent out angered many people; she was trying to calm people down and give them an opportunity to look at the 8,5000 comments and how they were used to create the vision statement. Ms. McLaughlin said she would be happy to send council the categorized 8,500 comments. Councilmember Buckshnis asked if they could be posted on the City's website. Ms. McLaughlin answered they were large to put on the web, but a way could be figured out. She said the advertising of events last year was transparent and there were people at all the events. All the comments received are included in the documented 8,500 comments. Staff was very meticulous about documenting every comment because the goal was to ensure that every voice was heard. Councilmember Buckshnis encouraged staff to provide a link to the comments. Councilmember Buckshnis recommended bifurcating the EIS from the comprehensive plan. In July 2022, via Ordinance No. 4079, the council asked for a SEIS for the subarea plan. The subarea plan deals with a portion of Highway 99, not all of it, and she did not want to lump an EIS in with the comprehensive plan. This is an update to the 2020 comprehensive plan, but it seems like it should be rewritten. Ordinance 4079 addresses units, land use, development thresholds, transportation thresholds, elements of environmental and degree of impacts, and changed conditions; aspects that need to be addressed for buildings in the subarea area of Highway 99 which does not include the international or hospital districts. She preferred to separate the comprehensive plan from the SEIS and have Herrera do the SEIS. The SEIS does not need to flow into the comprehensive plan and she felt staff was overreaching saying the SEIS needs to be part of the comprehensive plan when it is a separate thing compliant with Ordinance 4079. Ms. McLaughlin answered the environmental framework, a SEPA analysis, is very standardized. How things are analyzed and what things are analyzed is a very tried and true methodology. Because a citywide environmental analysis is being done through that methodology, it would be redundant to do them at the same time for overlapping areas. The preference is to leverage that work and spend more money on outreach and get more community conversations which will lead to more customized outcomes. This approach will get the best outcome in the most efficient way. Lindsey Amtmann, environmental planner, Herrera Environmental Consultants, explained during the RFP and procurement process she was able to review comments made to council on the Highway 99 EIS. In her opinion, a lot of community and stakeholder concerns have not been addressed through the EIS Edmonds City Council Draft Minutes July 5, 2023 Page 15 Packet Pg. 25 7.2.a process, but the calendar keeps moving on and the City now needs to update its comprehensive plan. As a SEPA practitioner of over 20 years, it makes the most sense to do one EIS. The City will have a comprehensive plan and an EIS that looks at potential environment impacts of the comprehensive plan. One possibility is to do a separate EIS for the Highway 99 corridor. She proposed the City complete one EIS for the whole city. The two main reasons for doing an EIS are, 1) the proposed action or the project is changing a lot, or 2) if environmental impacts were missed, neither which are the case in this instance. In this case, the community is not satisfied. If the City is trying to meet its comprehensive plan goals and other city planning goals that are triggered by what is done in the Highway 99 corridors, some of the actions and mitigation may take place elsewhere in the City. If the Highway 99 process is siloed, there may be people in other neighborhoods who aren't paying attention because they don't think they are part of the Highway 99 community. Having a citywide EIS process is the best chance of capturing all the stakeholders and addressing the concerns of everyone in the community, not just one area. Councilmember Buckshnis said she is following the ordinance the council approved in 2018 and asked if Ms. Amtmann had read Ordinance 4079, establishing a planned action for the Highway 99 subarea pursuant to the SEPA. Ms. Amtmann responded she has, but it has been a while. Councilmember Buckshnis said the council asked for the EIS because there are a lot of units coming on line and citizens in the Highway 99 subarea are concerned about their neighborhoods which is the reason a specific ordinance was adopted. She did not have a problem with doing a separate EIS for the entire City, but in July 2022, the council asked to have an EIS done because citizens want to know about density, land use, pollution, and other issues that would be addressed in an EIS rather than wait until the end of 2024 when a citywide EIS is done. She reiterated there are units coming on board now and a SEIS needs to be done because citizens want to know the impacts of the units, what will happen to the aquifer, etc. Ms. McLaughlin commented the subarea plan relates to housing capacity as well as development activity. The development that has occurred is a fraction of the threshold that was anticipated in the subarea plan EIS for Highway 99 in terms of development capacity. The analysis in the EIS anticipated thousands of units and the impacts relative to traffic, stormwater, etc. were mitigated. A critical aquifer recharge ordinance is be developed and will be ready later this month. She summarized the discussion is not about impacts that were not analyzed in the subarea plan EIS, the discussion is about things like displacement that weren't originally addressed and that need to be addressed in a citywide EIS. The Highway 99 area cannot be isolated because it would be inequitable to analyze displacement only in that one area. It is important to think about the housing approach citywide, particularly when members of the Highway 99 subarea feel they are taking the bulk of the density. That is a real conversation that needs to occur at a citywide level to balance the density and analyze it relative to the transportation, stormwater, community facilities, parks, etc. Mr. Levitan explained whether or not the 3,325 residential units covered by the planned action ordinance are appropriate or not, it points to the need to analyze it with a citywide comprehensive plan EIS. If there is concern that too much growth has been dumped into Highway 99 neighborhoods, one of the alternatives that could be analyzed in a comprehensive plan EIS is a no action alternative that is based on current land use and zoning plus 1-2 other alternatives, one of which could analyze reducing the number of residential units assumed in the Highway 99 subarea. He cautioned, those numbers were based on the 2035 growth targets which were several thousand units less than the updated 2044 growth targets. The 3,325 units included in the planned action ordinance are a significant chunk of the 2035 growth targets, but not nearly as large a percentage of the 2044 growth targets. If the number of units in the Highway 99 subarea is reduced, additional units need to be accommodated throughout the City which would be factored into the alternatives analysis. A SEIS is typically to address potential additional unavoidable significant impacts. If the number of units are reduced, there will be less impacts. As far as needing a SEIS to address changes in land use within the subarea plan, if the numbers are reduced, it does not seem to require an EIS. Edmonds City Council Draft Minutes July 5, 2023 Page 16 Packet Pg. 26 Ms. Amtmann agreed with Mr. Levitan. She relayed her understanding of Councilmember Buckshnis' comments, that she is concerned with the timing, and the community wants to know about potential impacts and what is happening in the Highway 99 corridor in advance of the comprehensive plan and issuing the comprehensive plan EIS. She opined doing two EIS either concurrently or sequentially will take far longer than doing one EIS that looks at the City as a whole. If there are particular concerns, those may be addressed during the public outreach process or during scoping or a separate non-SEPA specific outreach process which is something the consultant team will be looking at for the Highway 99 corridor. Ms. Amtmann expressed concern with reaching all of the community with two separate EIS. If a Highway 99 EIS is done first, commitments may be made that the City is bound to in the comprehensive plan. Then during the outreach, people may feel things are being sprung on them because they weren't paying attention during the Highway 99 process. In terms of prudent expenditure of public dollars, one EIS will give the City much more bang for the buck than two EIS. There would be the same level of public involvement, the same outreach, the same community involvement and no one would be left out. Councilmember Buckshnis commented that would violate Ordinance 4079 so it would need to be changed. Ordinance 4079 states there should be a review every five years; there was a review in July 2022 and council voted to have an EIS done, but that has not happened and now it is being lumped all together. Citizens are concerned that the Highway 99 SEIS is being lumping in with the comprehensive plan. She acknowledged a citywide EIS could be done, but most of the growth is projected to occur in the Highway 99 subarea. The units coming on line have not been analyzed and people think there needs to be mitigation for traffic, land use, bulk, etc. This is very expensive for a comprehensive plan update and the concerns she raised with Ordinance 4079 will need to be addressed when Council President Tibbott is back. Councilmember Buckshnis referred to the Waterfront Issues Study, recalling staff made a presentation to council and were to return with the changes the council requested which has not been done. She did not want VIA to be working from a vision statement that the council had concerns with, was too detailed, was written in a comprehensive plan format, and contained incorrect information. She asked if the council would see that again before it was provided to VIA as source data. Ms. McLaughlin said there has not been a waterfront visioning process nor has anything been written into the comprehensive plan regarding the waterfront. An issues paper regarding the waterfront was prepared with a baseline analysis of what was happening per topic. Councilmember Buckshnis said that was what she was referring to. Ms. McLaughlin said it was basically a current status study as a foundation. As a waterfront vision is scoped as part of the comprehensive plan, policy and land use guidance will be developed for that study area. She was happy to return that study to council and suggested scheduling it on the extended agenda as long as it was of interest to the entire council. That will need to be a focused conversation as that consultant contract has concluded. Councilmember Buckshnis recalled the council made a lot of comments and thought staff would come back to council. A mitigation report was used to identify the marsh as a $14-16M cost when it had nothing to do with public comment or input or even council approval so parts of the report were inaccurate. Councilmember Paine thanked staff for having the Herrera staff person available, noting Herrera has a very fine reputation. She referred to the RFP (packet page 152) which states, At a minimum, the plan should include the following existing elements. She suggested amplifying the environmental concerns such as sensitive areas, major water bodies, watersheds with greater stormwater impacts, etc. in the scope of work. She liked the outreach that was done with Everybody's Edmonds and Porch Fest. She pointed out that input was not statistically valid and the body of confirmation is big. She felt a statistically valid survey would add value but did not know where it would be best to insert it. She expressed interest in refining the policy direction so there is community knowledge of the policy elements in the comprehensive plan and then have Edmonds City Council Draft Minutes July 5, 2023 Page 17 Packet Pg. 27 7.2.a a statistically valid survey to ensure there is a doublecheck. There is some unevenness based on the regions, but that may not be statistically abnormal. With regard to an EIS and SEPA, Councilmember Paine loved the idea of having it done for the entire City, particularly due to the legislative changes with regard to housing which will be a moving target. She expected there would be some refinement required due to impacts of the housing bills. She asked how often SEPA rules and WACs change. She knew there were some changes in the Highway 99 subarea plan from the first EIS and the request last year for a supplemental EIS, specifically regarding displacement. She asked if there were any anticipated legislative changes that would mess with the City's universe. Ms. Amtmann said she was not involved in the creation of the EIS and was not familiar with the changes Councilmember Paine was referring to. She did not know of any planned changes that would be relevant. The SEPA WAC changes constantly, she receives emails about minor changes every few weeks. Her approach would be to move forward with SEPA as written and do a little digging to find out if anything is anticipated, but she has not heard of anything. Councilmember Paine asked about changes related to the approval of HB 1181. Mr. Levitan said that is related to Growth Management, not SEPA. That bill requires cites to have a climate change element; Edmonds already meets the requirements of HB 1181 as climate change, adaptation and mitigation are addressed in the community sustainability element. It will be updated to incorporate the updated climate action plan. The community sustainability element was updated in 2020, the rest of the plan was updated with the 2015 periodic review. Some of the concerns voiced by Ms. Fields during Audience Comments are that environmental protection and environmental quality is not specifically called out in the scope or listed as an existing element. That is because environmental quality and community and public health, natural resources, critical areas, etc. are covered in the community sustainability element. It will be important to point that out to the community during outreach and messaging. If the council prefers to split that out into an environmental quality element, that is not a great deal of additional work. Councilmember Paine commented the council has had input from the community and people are actually reading the comprehensive plan. She appreciated having a broader citywide approach and asked about the timeline for the EIS in the comprehensive plan update. Ms. McLaughlin said as the analysis begins, there may be things that can be pulled out and action taken on them sooner. Staff has the ability to tweak the subarea plan, however, it would be better to take a more holistic approach and understand co -dependencies before taking action. Council President Pro Tem Olson referred to room rentals as a reimbursable expense in the scope of services and suggested since the City owns so many buildings, the consultant should be encouraged to use City - owned buildings for outreach and engagement and get approval from staff or council to use a non -City owned building for outreach. Ms. McLaughlin commented there are a lot of City -owned facilities in the bowl, but there are not a lot on Highway 99 or in areas where the City typically does not have a big presence and is trying to provide equitable, inclusive outreach. She noted the City pays for use of the Waterfront Center. She suggested adding language to be sensitive to that issue but did not want to preclude paying for room rentals. Council President Pro Tem Olson said there are some buildings available such as the Public Works building on 72'. Ms. McLaughlin observed the conference room is very small. Council President Pro Tem Olson pointed out the cafeteria is huge. Council President Pro Tem Olson pointed out reference to Everyone's Edmonds on page 4 of VIA proposal is written incorrectly. With regard to an online survey, she asked the consultant's level of expertise in developing questionnaires and suggested having statistically a survey. With regard to the waterfront issues study, she recalled not agreeing with at least one of the recommendations in the study. It is worth bringing back to council which she will discuss with the council president. Regarding the community champions steering committee, she agreed it would be good to have representatives from the environmental community Edmonds City Council Draft Minutes July 5, 2023 Page 18 Packet Pg. 28 including the Lake Ballinger Forum, the marsh stream team, etc. to ensure citywide, comprehensive input about the environment. She also suggested listing co -housing as a housing type to look at in comprehensive plan. Council President Pro Tern Olson gave A+ to Ms. McLaughlin, Mr. Levitan, and Mayor Nelson on the process. The council has been asking for collaboration and to be brought into the process earlier and that was accomplished on this agenda item. She quoted from the narrative, "Council is requested to review and provide feedback on the approach and scope of work (Attachment 2) from VIA Architecture, including its recommendation..." commenting these are the type of conversations council has been asking for and hoping to have. She hoped the input council provided helped the process move forward in a way that everyone who is interested in what happens in the City wants. With regard to the draft vision statement, Council President Pro Tern Olson said she had a really big issue and there was no nice way to say it seems ridiculous to say you want to maintain the integrity of the draft statement when there was a 51 %/49% endorsement from community which represents what happens when there isn't collaboration. When the draft vision statement was brought to council as a draft, council wanted to define a healthy street and asked questions about the draft statement. When the community is presented with an alleged draft and asked if the City got it right, that was a missed opportunity to get more feedback and how it could be improved. If one of the words staff heard over and over was healthy, but not necessarily in the context of a healthy street, and there is a planning definition where healthy street means something very specific, no one who was asked a yes or no question about a health street has any clue about that. The City is where it is and this is the draft vision statement that is now final, but she had a big problem with a 51 %/49% endorsement from the community. She hoped the City was going into the comprehensive plan update looking to get a vision statement that is actually validated by the community. Ms. McLaughlin answered first and foremost, the objective of the visioning process over six weeks was to really hear from as many people as possible and document those conversations, to get the branding and the name and get people excited about this 20-year growth strategy. The City was at a disadvantage because the process had to pause because the RFP only resulted in one proposal that the City did not pursue and there were staffing changes at the senior planner level that manages this project. The reality is that the draft vision statement is a draft until the end. The City needs to start getting into the themes, cutting the data to talk about middle housing, what people in the Lake Ballinger neighborhood want, etc. There are 8,500 comments that can be built on. She respected the comments, noting first and foremost the goal was to raise awareness and get people's feedback. She honored the transparency of the 51%/49% buy -in, noting those were conversations that can be built on. She hoped to move forward talking about more substantive comments and cross check them with the vision statement. She concluded there is a lot of work to do on the substantive topics. Councilmember Chen expressed appreciation for a citywide SEPA approach. He was not saying that Highway 99 was not important, but it is part of the citywide SEPA assessment. In particular, Highway 99 is not the only area of the City that can absorb density; density needs to be spread citywide due to the lack of infrastructure and green space, crime, and environmental impacts. He hoped the SEPA assessment will help document that Highway 99 is not the only area of the City that can absorb density. He applauded the outreach efforts in 2022, and recognizing that the effort to reach the non-English speaking population was not very successful, he asked what staff planned to do differently to have a better outcome. Ms. McLaughlin answered there was a fairly slim budget for branding, multilingual translation, the general approach, categorizing, and developing a vision statement. There is now an on -call contract for translation and interpretation which will make a big difference. Stepherson & Associates, who will assist via this consultant contract, is well versed in connecting with people who are not typically part of the process. The community champions will also assist with connecting people through their organizations. Edmonds City Council Draft Minutes July 5, 2023 Page 19 Packet Pg. 29 7.2.a Councilmember Nand was glad to hear from the consultant who proposed consolidated the EIS into a citywide plan. When looking at this contextually, the community there is just now finding out based on community activists' comments that they were upzoned in 2017 to CG which staff previously described as the most generous building heights in Edmonds. She found it schizophrenic to have the planning department seeking a finding of blight for the entire corridor because it was so incredibly messed up by previous planning decisions, but then not want a separate EIS or process when the community was facing radical land use changes they did not feel they were apprised of years ago. Ms. McLaughlin clarified, it was not upzoned to CG, it has always been CG. Some of the areas on the periphery were upzoned to CG, but the vast majority of the area was already zoned CG. Councilmember Nand said she was referring specifically to the controversy of the previously single family neighborhoods that were upzoned to CG due to their proximity to the corridor. Many community activists fought for the SEIS last year because they thought it was an opportunity to put the brakes on very radical land use changes they are seeing in real time and she did not want that work overturned by the council and the planning divisions. She clarified her comments were not a criticism of Ms. McLaughlin or Mr. Levitan, but a general feeling having grown up along the Highway 99 corridor and the City moving in a certain direction without much input or feedback from the people who live in the affected area. If the SEIS for the Highway 99 subarea is to be consolidate into a citywide EIS, there should be a public hearing to invite community activists to provide feedback. She is often uncomfortable with the tenor of the conversation on the dais, seven councilmembers deciding for the people who live there whether they will have 7-story buildings with or without setbacks, shadowing, massing, lack of parking, traffic impacts, lack of sidewalks, etc. She wanted to ensure there was as much community process as possible related to these important changes in that part of the community. Ms. McLaughlin answered this is a very complex topic. The subarea EIS analyzed the zoning capacity and the level of impacts were mitigated against in the EIS. The frustration is not the methodology but the existing lack of infrastructure. Doing another EIS will not miraculously create capital dollars to mitigate against the lack of sidewalks or create a threshold for private development to build sidewalks. It is a complex planning framework issue that is difficult to explain to people outside the process. That being said, she hoped the council trusts staff and the consultant after hearing the feedback and understanding the subarea plan and understanding the issues the community cares about such as displacement, sidewalks, intersection safety, stormwater, etc. that they recognize those issues and are trying to create the tools to actually create the change they want to see. She assured the Highway 99 community will be engaged again and again in this planning framework. At any point, if the process needs to divert or another action needs to be taken, there should be the liberty to do so if it will better serve the community. What the council is hearing the consultant and staff say is they are using the most expeditious and holistic approach which is in keeping with the community's needs. Mr. Levitan added, as someone with a strong background in SEPA who watched the process as a resident last fall before he was employed by the City, he did not want it to seem like staff or the city council was downplaying concerns voiced by the community. Analyzing whether development potential as far as the zone capacity and heights that were implemented as part of the development code need to be changed to have they have less impact on community is absolutely something that will be done. That is better structured as part of the comprehensive plan EIS as one of the two main alternatives, an alternative that reduces building heights and zone capacity within that area. A full comprehensive plan EIS has not been done since the 1995, largely because the City hasn't had to increase its zone capacity to meet its growth targets. The City now has a massive increase in the zone capacity it needs to accommodate and will need to change land use or zoning designations to meet those growth targets. Councilmember Buckshnis observed there were four responses to the RFP and asked how VIA was selected. She noted from their website, VIA is a really good urban planner, but pretty weak in the area of Edmonds City Council Draft Minutes July 5, 2023 Page 20 Packet Pg. 30 7.2.a environmental. Mr. Levitan answered the entire team was evaluated including Herrera assisting on the environmental side and with policy. Because Edmonds' RFP was out a little later, some of the traditional firms that do comprehensive plan updates had already exceed their capacity. Staff was happy to get four responses; other cities did multiple RFPs before receiving proposals. Consultants rely on subs for areas of expertise they do not have; looking at the team holistically with the primarily consultant on economic development, land use and urban design, and Herrera on the environmental side, they will be able to more than adequately address issues that need to be analyzed as part of the comprehensive plan update. Councilmember Buckshnis referred to Taks 3.1, pointing out there was a lot of background documentation and materials that council has never seen such as the five corners alternatives analysis and fact sheet, highway 99 Lake Ballinger sub area plan and PAO. She noted when looking at the website, it appears council has already approved the draft vision statement, the background, why the comprehensive plan is being updated, the waterfront issues report, and a gap analysis, but none of the other documentation and materials such as the 8,500 comments. Citizens are interested in the information that was used to create the vision statement. She suggested updating the webpage to include all the documentation and materials listed. Councilmember Buckshnis asked if the Five Corners alternatives analysis and fact sheet was the Five Corners plan done by the University of Washington 6-7 years ago. Mr. Levitan answered yes. Not all the documentation has been adopted by council, some are background reports or conceptual plans that did not require council adoption. The list of background documentation and materials was to provide the consultant a general understanding of the scope and scale of work that has been completed in the past. Staff can provide specific items if the council wants them. Councilmember Buckshnis asked if VIA is headquartered in Portland. Mr. Levitan answered they are based in Seattle. Councilmember Buckshnis observed the contract includes travel, per diem and airfare. Mr. Levitan advised the project manager is in Seattle, the project principal is in the Bay Area, Herrera is local, and Stepherson is based in Seattle. Councilmember Buckshnis was concerned with providing this information some of which may be inaccurate such as the waterfront issues study. She noted for the PROS Plan, the community champions were selected instead of asking for volunteers. She wanted to understand the process, noting $650,000 for a comprehensive plan is quite a bit of money. She recognized some of the cost was Herrera and doing a citywide SEPA. Council President Pro Tern Olson commented most councilmembers have been involved in issues related to the CG zone and have contacts in the area including people who wanted the SEIS and made the case for doing that. She anticipated the council would get feedback from those residents in the coming weeks and she hoped they would see it like she does, that a holistic approach tends to lead to better results. Ms. McLaughlin offered to make an extra effort to notify of next week's planning board meeting. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER NAND, TO EXTEND TO 10:15. MOTION CARRIED UNANIMOUSLY. Councilmember Nand said the Highway 99 SEIS is such a matter of interest for community activists and the community in that area, it warrants a public hearing before making these changes. There was a budget allocation and an ordinance related to the SEIS; this is a change to what was proposed to the community as a solution to their problems. The community may be fine with consolidating the Highway 99 subarea SEIS into a citywide EIS, but that is not a decision the council should make with a very skeletal audience at almost 10 p.m. She wanted to ensure there was a robust public process due to changes happening in the corridor. She will talk with Council President Tibbott about scheduling a public hearing. 4. LETTER TO WSDOT REGARDING UNOCAL PROPERTY Edmonds City Council Draft Minutes July 5, 2023 Page 21 Packet Pg. 31 7.2.a Councilmember Teitzel explained on May 23, council considered, 1) the MOU with WSDOT regarding the potential purchase of the Unocal property and 2) a letter to the Governor requesting a meeting to talk about how to work together most effectively to restore the entire marsh including the Unocal property. At that meeting, council approved the MOU, but voted to table the letter to the Governor because, 1) the science and findings from Ecology had not yet been released. That data was scheduled to be released in July, but the date is slipping somewhat, and 2) the letter to the Governor was viewed as premature by a majority on council because WSDOT had not been formally notified of the council's desire to ask for a meeting with the Governor. This item is a letter to WSDOT notifying them of the council's desire to request a meeting with the Governor, WSDOT and Ecology to talk about how to work together most effectively to restore the entire property. The letter is fairly brief, apprising Roger Millar, Secretary of Transportation, of the council's interest in requesting a meeting with the Governor. He requested council approval of the letter and to send it to WSDOT. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM OLSON, FOR APPROVAL OF THE LETTER TO WSDOT. Councilmember Nand referred to the first line of the first paragraph on page two of the letter, "Another path we are interested in pursuing is exploring the potential for the State to retain ownership of the property." She expressed concern this would be in conflict with the MOU where the City is seeking to take title to the property. She suggested revising the sentence to read, "Another path we are interested in pursuing is exploring the potential for the State to retain joint ownership of the property." Council President Pro Tem Olson thanked the authors of the letter, Councilmembers Teitzel and Buckshnis, recognizing the time and effort they put into it. She believed one of the bases to consider whether that is an option with the state is the issue of liability for existing pollution. She preferred to leave it as a separate option for the state to own the property and the City to be a partner in its maintenance. Councilmember Paine feared this was stepping into an already constructed purchase and sale agreement and MOU and she was not sure it was appropriate. There will eventually be more information available via the MOU process. She suggested this may be premature and may be in conflict with the MOU. Further, after learning more, the City may want to do something different. She was not sure what this would accomplish prior to having more substantial information. She did not support sending the letter at this time. Councilmember Teitzel urged the council to keep in mind that the MOU approved in May is nonbinding and is an intent to negotiate further. This letter is not in conflict with the MOU, it is simply a way to do due diligence before entering into a decision on this property. This could potentially be a very significant burden on taxpayers depending on what Ecology reports related to cleanup; additional cleanup could be required which would be very costly. The state has the expertise and resources if additional cleanup is required. The letter is part of reasonable due diligence, honors the taxpayers, and is the right thing to do. The City should explore options while retaining the right of first purchase as described in the MOU and as currently exists in the transportation budget. He did not see a conflict and viewed it as proper due diligence. Councilmember Buckshnis said she did not see a conflict or that it was premature. The letter to the Governor is still tabled; this is just a letter to WSDOT informing them of the council's intent to send a letter to the Governor. It is a courtesy letter and she did not see any conflict. Council President Pro Tem Olson asked if City Attorney Jeff Taraday had any concerns about this being in conflict with the MOU. Mr. Taraday answered he had no concerns about a legal conflict, but reasonable minds could differ whether it sends mixed messages. Council President Pro Tem Olson said the letter refers to the MOU, expresses the council's appreciation for that agreement and informs that the council is exploring other options. It is a responsible and important Edmonds City Council Draft Minutes July 5, 2023 Page 22 Packet Pg. 32 7.2.a thing for the council to do and is an important and good next step. The letter is very respectfully written and she was glad WSDOT was being informed and treated with respect before the City pursued any other options. The letter reinforces the council's desire to continue to hold the right of first purchase of the Unocal property at the same time the City is looking at this other option. Councilmember Chen expressed appreciation for Councilmembers Teitzel and Buckshnis' efforts and forward thinking looking at other options. However, the council has sent the MOU to WSDOT expressing interest in exploring potential purchase which includes due diligence. He did not want to send a mixed message via two different communications. This is not urgent and he would rather not send the letter now, and preferred to work on the MOU and bring this back in the future if necessary. UPON ROLL CALL, MOTION CARRIED (4-2), COUNCILMEMBERS TEITZEL, BUCKSHNIS, AND NAND AND COUNCIL PRESIDENT PRO TEM OLSON; COUNCILMEMBERS CHEN AND PAINE VOTING NO. 10. MAYOR'S COMMENTS Mayor Nelson thanked the Chamber of Commerce, City staff, and volunteers who put together the parade; there was a wonderful turnout and wonderful weather and it was great to see people out having a wonderful time. He reminded that fireworks are illegal in Edmonds and exceptional dangerous and conditions in the community and throughout the state are exceptionally flammable. 11. COUNCIL COMMENTS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER NAND, TO EXTEND FOR 5 MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis thanked the Chamber of Commerce for the parading, noting the dancing horses were wonderful and the parade even included a goat and a bunny. She appreciated all the hard work done by volunteers for the parade and the race. Councilmember Nand marveled at the work the very small Chamber of Commerce does to put together a regional event. The work of the Edmonds Chamber volunteers and incredible staff highlights Edmonds' charm and culture. There is culture in south Snohomish County and it is not dependent on Seattle for culture which is part of what makes this community great. She agreed conditions in the state were very flammable; a tree caught fire in downtown Edmonds, possibly due to fireworks, and two women lost their lives in a fire in Mountlake Terrace on July 3. Avoidable tragedies occur when people are irresponsible with fireworks. Council President Pro Tem Olson reported seeing five young adults, late high school or early college, going down the Daley steps on their way to the new Civic Park as she was going up the stairs. They were laughing and talking, carrying scooters and skateboards, nobody was on their phone and they were totally engaged in the moment. If anyone was looking for a positive report card on the Civic Park project, that moment was an A+. She looked forward to ensuring those kinds of amenities are offered in other areas of the City as well. Councilmember Paine hoped everyone had a wonderful 4t' of July with the focus on safety. The parade was awesome and everyone had a great time and she hoped that tradition would continue. She corrected the record regarding some earlier comments, explaining Zipcars, a great community transportation option sponsored by Community Transit, are enormously popular; Community Transit hit their 2-year target for usership in Lynnwood a year early and she hoped Community Transit would bring Zipcars to Edmonds soon. She expressed appreciation for staff s work on the comprehensive plan update and the community vision. Healthy streets, green streets and other possibilities that are still undefined are concepts that advance Edmonds City Council Draft Minutes July 5, 2023 Page 23 Packet Pg. 33 7.2.a and improve the community in sustainable ways such as sidewalks. The City needs to accommodate the growth anticipated in the Puget Sound region. She encouraged the council to be curious as new phrases and concepts are introduced. Councilmember Chen said one of the things he liked about the 4r' of July parade was the level of participation from all ages and backgrounds and everyone having a good time. He thanked Congressman Rick Larsen for participating in the bike ride around Edmonds on July 3 to promote healthy lifestyles. He looked forward to more projects to connect bike routes. The bike ride started at Five Corners, along 84t' to 220' to 76' to Highway 99 to the Interurban Trail and back to Five Corners. Councilmember Teitzel reported on the Pride event he attended last week which he found very uplifting. He complimented the DEIA commission for their work, Mr. Tatum for organizing the event, and Mayor Nelson and Police Chief Bennett for their remarks. 12. ADJOURN With no further business, the council meeting was adjourned at 10:18 p.m. Edmonds City Council Draft Minutes July 5, 2023 Page 24 Packet Pg. 34 7.3 City Council Agenda Item Meeting Date: 07/18/2023 Approval of PSPHSP Committee Meeting Minutes July 11, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Special Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230711 PSPHSP Committee Packet Pg. 35 7.3.a PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING July 11, 2023 Elected Officials Present Staff Present Councilmember Vivian Olson (Chair) Shane Hawley, Police Commander Councilmember Jenna Nand Susan McLaughlin, Planning & Dev. Dir. Council President Neil Tibbott (ex-officio) David Levitan, Planning Manager Councilmember Susan Paine Nicholas Falk, Deputy City Clerk Councilmember Will Chen 1. CALL TO ORDER The Edmonds City Council PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson. 2. COMMITTEE BUSINESS Resolution for Annexation into RFA (Regional Fire Authority) Council President Tibbott explained he attended some of Lynnwood's public open houses regarding annexation into the RFA, so he understands the process. Edmonds has been receiving fire and aid services from South County Fire (SCF) and has a contract with SCF through 2030. The City has an option to join the RFA which results in potential cost savings as well as additional funding mechanisms to provide fire and emergency medical services. The purpose of the resolution is provide official communication to the RFA that the City intends to investigate advantages and disadvantages of annexation. Council President Tibbott shared the resolution on screen and highlighted findings of fact in the whereas clauses. Section 1 of the resolution states, "Pursuant to RCW 52.26.300(2), the City requests annexation into the South Snohomish County Regional Fire, subject to the provisions of RCW 52.26.300(3) and voter approval." As the phrase "requests annexation" seems to bypass the research process, he suggested replacing it with "expressing the intent to pursue the benefits of receiving fire and emergency medical services." Questions and discussion followed regarding "requests annexation" stating something different than the agenda memo narrative, interest in exploring annexation, staff providing information regarding the financial impacts on taxpayers in Edmonds and in Esperance, plans for Administrative Services Director Dave Turley to make a presentation to Finance Committee on July 20, RFA taxing citizens directly for fire/aid services removing the obligation for the City to directly pay for those services, when the cost to citizens will be determined, a suggestion to leave out or amend the 5th Whereas clause related to the City and SCF believe that the public health and safety of citizens will benefit from annexation, the council's responsibility to vet all options and whether to include a whereas clause stating that, investigating benefits and costs, process for investigating annexation to Shoreline Fire, focus of this resolution on benefits and cost savings of joining the SCF RFA and a suggestion to change "requests annexation" to "requests information on possible annexation." The committee requested Mr. Turley provide the estimated financial impact for City taxpayers and Esperance. Committee recommendation: Finance Committee consider resolution and PSPHSP committee's suggestions. 2. City Attorney Contract 2024 Packet Pg. 36 7.3.a 07/11/23 PSPHSP Committee Minutes, Page 2 Councilmember Olson reported the outside legal review of the contract was received too late to be incorporated into the contract and shared with Lighthouse so it was decided it would not be a good use of the committee's time to review the contract tonight. Questions and discussion followed regarding a suggestion to delete Section 1.15 regarding Lighthouse conducting a self -initiated performance review, ability for the city attorney to do an internal survey regarding their performance, concern an internal performance review would not be as candid and would not be of value to the City, and a suggestion to revise language in 3a to bill for actual travel time to Edmonds rather than a one -hour round trip. Committee recommendation: Full council. 3. Community Engagement Vehicle Donation (Lynnwood Honda) Commander Hawley explained this is a resolution to accept a donation of a new CRV from Lynnwood Honda for use by the community engagement officer, a high profile position within the department. This is similar to DARE vehicles that dealerships donated in the past. Lynnwood Honda will donate the vehicle to the City and carry the 2-year lease. Questions and discussion followed regarding Lynnwood Honda branding on the vehicle, the CRV not being a take home vehicle, support for this innovative idea, Lynnwood Honda's publicity for the donation, and a suggestion for the community engagement officer to contact larger multifamily buildings about starting block watch programs. Committee recommendation: Consent Agenda 4. Body Worn Camera (BWC) Redaction Fees Commander Hawley explained this resolution adopts a fee for BWC redaction into the City's fee schedule as authorized by RCW 42.56. Every commissioned officer in the Edmonds PD has BWC which captures a lot of video, generating a lot of public records requests and redaction hours. The RCW requires a study be completed; the comprehensive study done by is referenced in the resolution. The proposed $0.77/minute fee for redaction time is the average of the 2 public disclosure specialists in the police department. Questions and discussion followed regarding requestors who do not have to pay the redaction fee per RCW, time required to perform redaction, and the redaction fee discouraging large, global requests. Committee recommendation: Consent Agenda 5. Follow -Up on Proposed Comprehensive Plan and Highway 99 Approach Mr. Levitan provided an update on the discussion at the July 5 council meeting, next steps and tasks completed since July 5: • Comp Plan Scope and Contract review o July 5 — Staff briefed city council on proposed scope and approach o July 7 — Staff emailed community members who commented on Highway 99 o July 11 — Council committee further discusses scope and approach o July 12 — Planning board provides feedback on scope and approach o July 18 — City council authorize mayor to sign contract with VIA Questions and discussion followed regarding appreciation for staff emailing community members, whether community members were encouraged to attend the July 12 planning board meeting and/or July 18 city council meeting, the council typically not holding a public hearing on consultant contracts, holding a public hearing on consolidation of EIS and the vision statement, additional cost of a Highway 99 subarea specific SEIS, cost savings of consolidating EIS, VIA scope of work with options for consolidated or separate EIS, difficulty doing concurrent EIS, separate SEIS to address community Packet Pg. 37 7.3.a 07/11/23 PSPHSP Committee Minutes, Page 3 concerns, what an SEIS would analyze, potential zoning changes as a result of the comprehensive plan update, 12/31/24 deadline to update the comprehensive plan, and negative feedback from the community regarding combining the EIS. Mr. Levitan continued: Consultant RFP and selection process o RFP issued in summer 2022 was unsuccessful o Updated RFP issued in March and closed in late April; included optional task for Highway 99 SEIS o City received four proposals, which were reviewed in early May ■ Two proposals included optional Highway 99 SEIS task (with different approaches) ■ Top two consultant teams were interviewed in mid -May (one with optional SEIS and one without) o Interview panel unanimously selected VIA Architecture Team o City negotiated scope of work, budget and schedule, including: ■ Highway 99 ■ Waterfront issues ■ Environment and natural resources ■ Economic development plan ■ Scale of outreach Scope of work, budget and schedule o VIA's proposal includes: ■ Production of the comprehensive plan document including EIS ■ Additional focus on the Highway 99 subarea, including dedicate community outreach, potential plan/code refinement, and SEPA review ■ Development of an Economic Development Plan ■ Illustrative waterfront vision ■ Heavy focus on inclusive engagement and graphic -rich materials ■ Includes numerous touchpoints with boards/commission and the public, including: - Five meetings with planning board and two meetings with city council in advance of public hearings; staff will provide additional frequent updates - 2-3 meetings in each of the City's neighborhood commercial areas - Public EIS scoping and review meetings - Online engagement strategies Next steps o Finalize contract with VIA o Community kick-off (late July) o Form community champions steering committee o Begin preparing background/technical analysis Questions and discussion continued regarding the cost of the contract and reimbursable expenses, development of an engagement plan, staff providing further information regarding the compensation model for community champions, clarity/specificity in the scope of work regarding how the consultant intends to utilize virtual and social media town hall options to target different demographics and reduce barriers, whether there is an opportunity to utilize existing community platforms to provide feedback, the tree board's criticism of outreach regarding the tree code, robust environmental review and involving the environmental community, request to conduct a statistically valid survey to validate the previous surveys, topics covered in the community sustainability element and ability to separate into additional elements, date the consultant contract will come back to council, and information to include in the July 18 council packet. Committee recommendation: Full council July 18 3. ADJOURN The meeting was adjourned at 4:56 p.m. Packet Pg. 38 7.4 City Council Agenda Item Meeting Date: 07/18/2023 Approval of PPW Committee Special Meeting Minutes July 11, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Special Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230711 Special PPW Committee Packet Pg. 39 7.4.a PARKS & PUBLIC WORKS COMMITTEE SPECIAL MEETING July 11, 2023 Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) Oscar Antillon, Public Works Director Councilmember Diane Buckshnis Mike De Lilla, Senior Utilities Engineer Council President Neil Tibbott (ex-officio) Bertrand Hauss, Transportation Engineer Councilmember Vivian Olson Nicholas Falk, Deputy City Clerk Councilmember Susan Paine Councilmember Will Chen CALL TO ORDER The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 212 - 51 Avenue North, Edmonds, at 5:30 p.m. by Councilmember Teitzel. 2. COMMITTEE BUSINESS Committee Updates Public Works Feasibility Study for a Police Substation on Hwy 99 Mr. Antillon reported the contract has been awarded and a kick-off meeting held last week. The contractor has worked with cities in Washington and has a lot of experience. He may reach out to councilmembers for input. Questions and discussion followed regarding other potential sites such as the vacant 7-Eleven on Highway 99, getting the police department's input regarding an appropriate site, collaborating with South County Fire on the Value Village site, parking for police vehicles, timeline for the feasibility study, and whether renovating the 7-Eleven site could happen sooner than construction on the Value Village site. Utility Rate Study Mr. De Lilla reviewed: • Rate Analysis o $89,410 contract with FCS Group ■ Rates and GFCs for W/SS/SD ■ Final checks on data. Analysis in progress ■ First submittal to council committee September 2023 ■ Final approval Nov/Dec 2023 ■ Rates to be effective Jan 2024 (3 years) o Added to CIP since last analysis ■ Yost and Seaview Reservoir structural rehabs ■ Alderwood WWWD predicts 8%/year increases in water costs for foreseeable future ■ Edmonds WWTP denitrification project (city share-50.8%) ■ Lynnwood WWTP replace (City share-11.54%) ■ Perrinville, Ballinger, SR-104 WQ projects (grants need City match funds) Questions and discussion followed regarding increases in wholesale water costs, Lynnwood's interest in annexing land around the Lynnwood WWTP, ownership of the Lynnwood WWTP, Ballinger water quality project, Mathay Ballinger infiltration project, the City's share of Lynnwood WWTP, whether an infiltration project could be located on the Interurban Trail, and next steps to slow erosion in Shell Creek. Committee recommendation: Update only Packet Pg. 40 7.4.a 07/11/23 PPW Committee Minutes, Page 2 2. Presentation of Ordinance Amending Section 8.16.040 from Edmonds City Code (ECC), Amending the Speed Limit along Highway 99 from 244th St. SW to 210th St. SW. Mr. Hauss reported the recent conversion of the Highway 99 corridor from an open 7 lane roadway section to 3 lane sections for northbound and southbound movements separated by the raised center median two-way will help improve safety. As the corridor is within WSDOT right-of-way, WSDOT permission is required to reduce the speed limit. WSDOT approved the City's request to reduce the speed limit on 2.5 miles of Highway 99 from 244' to 210t" from 45 mph to 40 mph. The speed reduction is consistent with the cross-section and speed limit in Shoreline. The northbound lanes of Highway 99 between 220t" and 212t" are in Lynnwood; Lynnwood has also approved the speed limit reduction. Based on an existing maintenance agreement between WSDOT and Edmonds, the City would be responsible for any traffic sign modifications. Questions and discussion followed regarding potentially revising coordination of signals, criteria to reduce the speed limit to 35 mph, whether speed limits could be reduced with the addition of bike lanes, and potential for Lynnwood to install raised medians on Highway 99 in their jurisdiction. Committee recommendation: Full council. 3. Presentation of Supplemental Agreement with Transpo for SR-104 Adaptive System from 236' St. SW to 226th St. SW Project Mr. Hauss explained the 1.25 mile SR-104 corridor from 236th St. SW to 226th St. SW has 5 signalized intersections spaced approximately 1/4 miles apart with average daily traffic (ADT) of approximately 25,000 vehicles per day. This section of SR-104 does not have an existing traffic signal communication/coordination system. This project will provide an adaptive system along SR-104 to improve traffic flows and reduce vehicle emissions. It was originally anticipated this system could tap into an existing WSDOT system to allow for wireless communication, but that will not be feasible, necessitating the use of fiber optic cable. The supplement consists of the following: • Addition o $29,000 — Additional topographic survey along 212t" St SW, 72nd Ave, 236t" St SW, and within the public works building property o $8,500 — Addition of fiber optic cable to plans as part of the 30%, 60%, 90%, and 100% PS&E • Reduction o $22,000 - Geotechnical investigation The new contract total with Transpo is approximately $349,000 including management reserve. The funding source is a $287,000 federal CMAQ grant for the design phase with $123,000 in local match. Questions and discussion followed regarding whether fiber optics will be underground or aerial, and whether wireless is less reliable. Committee recommendation: Consent Agenda. 4. Perrinville Creek Culvert / BNSF Councilmember Teitzel relayed a local civil engineer did a detailed analysis of the culverts under the railroad tracks; the intent of this agenda item was to share it with public works staff and get their input. The analysis seems to indicate there is potential for safety problems. He acknowledged some things in the analysis are incorrect; for example, the report refers to two failing City -owned culverts under the BNSF tracks; the City only owns one culverts. Packet Pg. 41 7.4.a 07/11/23 PPW Committee Minutes, Page 3 Mr. De Lilla reviewed: Perrinville o Culverts ■ 30" concrete culvert owned by BNSF ■ 42" steel culvert owned by City ■ Joint BNSF/COE Video inspection project in 2013 ■ Scoping for contract to inspect & video just City culvert in progress - Part of data gathering process for project - Working on including nondestructive testing. Similar to what we do to our steel drinking water reservoirs • Requires divers, since pipe cannot be bypassed ■ Abandoning City pipe likely not possible - Discharges flow from -55 acre basin - 8' below stream grade @ diversion structure - Pipe will likely be lined via CIPP - Diversion structure to be removed ■ BNSF & Talbot Road culverts to be replaced with bridge/culvert that is fish passable Questions and discussion followed regarding comments in the citizen's letter that there is a risk of the culverts collapsing and causing a train derailment, BNSF's inspection programs, hole in the steel culvert, limited data and assumptions in the letter, emergency maintenance done by City crews, seeking resolution with BNSF, federal funding for the Meadowdale Beach project, seeking grant funds, involving all the parties in designing a project, and distance between the concrete and steel culverts. Committee recommendation: No action required. 5. Public Works and Utilities Q1 Report Mr. Antillon and Mr. De Lilla responded to council questions regarding residential and commercial water rates, the City's NPDES goals, progress on the WWTP project, failure of a pump system in the WWTP designed to move solids, hauling costs the WWTP is incurring, completion date for the WWTP project, appreciation for the Q1 report and timing of the Q2 report, challenges with fulfilling orders for new police vehicles, equipment and staff resources for snow removal, whether there are environmental concerns with the deicing solution applied to roads, parks flower basket program support, formation of a high performing team to assist with annual stormwater maintenance schedule, Edmonds Marsh water quality improvements, funding for rain gardens via Perrinville Creek Flow Management Project, 7317 Lake Ballinger Way purchase and structure removal, reducing peak flows in Perrinville Creek Basin, odors around the WWTP, and a request to include an update on odor control in Q2 report. Committee recommendation: Q1 report was on council 6/20/23 agenda under Received for Filing. 3. ADJOURN The meeting was adjourned at 7:07 p.m. Packet Pg. 42 7.5 City Council Agenda Item Meeting Date: 07/18/2023 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll checks #65728 through #65736 dated July 5, 2023 for $9,076.37, payroll direct deposit for $862,085.05, benefit checks #65737 through #65741 and wire payments for $754,536.86, for the pay period of June 16, 2023 through June 30, 2023. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: benefit checks summary 06-30-2023 payroll earnings summary 06-16-2023 to 06-30-2023 Packet Pg. 43 Benefit Checks Summary Report City of Edmonds Pay Period: 1,098 - 06/16/2023 to 06/30/2023 Bank: usbank - US Bank Check # Date Payee # Name Check Amt 65737 07/05/2023 bpas BPAS 5,215.27 65738 07/05/2023 chap1 CHAPTER 13 TRUSTEE 175.00 65739 07/05/2023 icma MISSIONSQUARE PLAN SERVICES 5,871.63 65740 07/05/2023 flex NAVIA BENEFIT SOLUTIONS 4,280.61 65741 07/05/2023 afscme WSCCCE, AFSCME AFL-CIO 3,099.04 18,641.55 Bank: wire - US BANK Check # Date Payee # Name Check Amt 3538 07/05/2023 pens DEPT OF RETIREMENT SYSTEMS 382,336.02 3541 07/05/2023 aflac AFLAC 3,624.46 3544 07/05/2023 us US BANK 164,207.65 3545 07/05/2023 mebt WTRISC FBO #N317761 147,731.96 3546 07/05/2023 pb NATIONWIDE RETIREMENT SOLUTION 6,473.00 3547 07/05/2023 wadc WASHINGTON STATE TREASURER 30,717.72 3548 07/05/2023 oe OFFICE OF SUPPORT ENFORCEMENT 804.50 735,895.31 Grand Totals: 754,536.86 7/5/2023 7.5.a 0 a m v Direct Deposit m L 0.00 N Y 0.00 m 0.00 0.00 = 0.00 m c a� 0.00 0 0 L Direct Deposit f° a 0.00 4- 0 0.00 f° 0.00 0 0.00 0. a 0.00 Q 0.00 M 0.00 c N O 0.00 M co 0 0.00 c� E E Y V d t V w d C N a+ C d E t V R r r Q Packet Pg. 44 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,098 (06/16/2023 to 06/30/2023) Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 40.00 0.00 120 SICK SICK LEAVE - L & 1 124.00 5,169.30 121 SICK SICK LEAVE 747.00 36,983.36 122 VACATION VACATION 1,405.75 74,033.91 123 HOLIDAY HOLIDAY HOURS 208.00 10,388.92 124 HOLIDAY FLOATER HOLIDAY 69.00 3,128.15 125 COMP HOURS COMPENSATORY TIME 348.00 17,550.48 128 HOLIDAY Holiday Bank WWTP 98.00 4,489.11 129 SICK Police Sick Leave L & 1 168.00 9,205.00 131 MILITARY MILITARY LEAVE -36.00 -1,719.21 132 JURY DUTY JURY DUTY 10.00 510.40 141 BEREAVEMENT BEREAVEMENT 19.00 1,260.08 149 KELLY DAY KELLY DAYS BUY BACK 36.00 1,900.97 150 REGULAR HOURS Kelly Day Used 93.00 4,702.78 155 COMP HOURS COMPTIME AUTO PAY 73.89 4,284.65 157 SICK SICK LEAVE PAYOFF 400.00 25,473.48 158 VACATION VACATION PAYOFF 163.29 10,398.91 160 VACATION MANAGEMENT LEAVE 32.00 1,938.77 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,916.62 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 4,866.36 190 REGULAR HOURS REGULAR HOURS 16,925.35 848,900.74 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 9,184.12 194 SICK Emergency Sick Leave 8.00 300.09 195 REGULAR HOURS ADMINISTRATIVE LEAVE 80.00 3,931.36 210 OVERTIME HOURS OVERTIME -STRAIGHT 108.25 6,008.16 215 OVERTIME HOURS WATER WATCH STANDBY 60.00 4,186.87 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,787.43 220 OVERTIME HOURS OVERTIME 1.5 536.25 43,008.00 225 OVERTIME HOURS OVERTIME -DOUBLE 22.75 1,989.14 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 1,385.29 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,701.54 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 -73.35 602 COMP HOURS ACCRUED COMP 1.0 61.25 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 191.50 0.00 07/05/2023 Packet Pg. 45 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,098 (06/16/2023 to 06/30/2023) Hour Type Hour Class Description Hours Amount 606 COMP HOURS acc MISCELLANEOUS acs MISCELLANEOUS colre MISCELLANEOUS cpl MISCELLANEOUS crt MISCELLANEOUS deftat MISCELLANEOUS det MISCELLANEOUS det4 MISCELLANEOUS ed1 EDUCATION PAY ed2 EDUCATION PAY ed3 EDUCATION PAY firear MISCELLANEOUS hol HOLIDAY k9 MISCELLANEOUS less MISCELLANEOUS Iq1 LONGEVITY Ig11 LONGEVITY Ig12 LONGEVITY Ig13 LONGEVITY Ig14 LONGEVITY Iq2 LONGEVITY PAY Iq4 LONGEVITY Iq5 LONGEVITY Iq7 LONGEVITY Iq8 LONGEVITY mtc MISCELLANEOUS ooc MISCELLANEOUS pfmp ABSENT pfms SICK phv MISCELLANEOUS sdp MISCELLANEOUS sqt MISCELLANEOUS slw SICK st REGULAR HOURS ACCRUED COMP 2.0 9.50 0.00 ACCREDITATION PAY 0.00 207.03 ACCRED/POLICE SUPPORT 0.00 238.28 Collision Reconstructionist 0.00 54.76 TRAINING CORPORAL 0.00 201.58 CERTIFICATION III PAY 0.00 113.61 DEFENSE TATICS INSTRUCTOR 0.00 94.36 DETECTIVE PAY 0.00 138.08 Detective 4% 0.00 771.32 EDUCATION PAY 2% 0.00 837.60 EDUCATION PAY 4% 0.00 420.60 EDUCATION PAY 6% 0.00 10,293.22 FIREARMS INSTRUCTOR 0.00 348.87 HOLIDAY 1,353.86 70,453.86 K-9 PAY 0.00 138.08 LESS LETHAL INSTRUCTOR 0.00 98.73 LONGEVITY PAY 2% 0.00 871.73 LONGEVITY PAY 2.5% 0.00 1,477.09 Lonqevitv 9% 0.00 1,836.83 Lonqevitv 7% 0.00 1,349.83 Lonqevitv 5% 0.00 547.56 LONGEVITY PAY 4% 0.00 346.28 Lonqevitv 1 % 0.00 1,101.32 Lonqevitv 3% 0.00 2,522.49 Lonqevitv 1.5% 0.00 562.08 Lonqevitv 8% 0.00 337.04 MOTORCYCLE PAY 0.00 138.08 OUT OF CLASS 0.00 36.48 Paid Familv Medical Unpaid/Sup 56.00 0.00 Paid FAMILY MEDICAL/SICK 28.00 1,534.17 PHYSICAL FITNESS PAY 0.00 2,182.91 SPECIAL DUTY PAY 0.00 388.30 ADMINISTRATIVE SERGEANT 0.00 219.02 SICK LEAVE ADD BACK 231.57 0.00 Serqeant Pay 0.00 164.27 07/05/2023 Packet Pg. 46 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,098 (06/16/2023 to 06/30/2023) Hour Type Hour Class Description Hours Amount str MISCELLANEOUS STREET CRIMES 0.00 219.02 traf MISCELLANEOUS TRAFFIC 0.00 250.60 vab VACATION VACATION ADD BACK 5.33 0.00 vap VACATION Vacation Premium 16.00 688.53 24,411.54 $1,248,275.04 Total Net Pay: $871,161.42 7.5.b c R 0 L a 4- 0 M N O N O M w Co O M N Co N O O O L I_ I_ L R 0 L R Q E Q 07/05/2023 Packet Pg. 47 7.6 City Council Agenda Item Meeting Date: 07/18/2023 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Lori Palmer Background/History Approval of claim checks #258158 through #258200 dated July 6, 2023 for $1,299,656.67 and claim checks #258201 through #258353 dated July 13, 2023 for $889,761.56. Staff Recommendation Approval of claim checks and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: positive pay 7-6-2023 Agenda positive pay 7-13-2023 Agenda Packet Pg. 48 7.6.a apPosPay Positive Pay Listing Page: 1 7/6/2023 10:45:20AM City of Edmonds Document group: mmccreary Vendor Code & Name Check # Check Date Amount 076040 911 SUPPLY INC 258158 7/6/2023 1,403.04 064088 ADT COMMERCIAL 258159 7/6/2023 287.94 069751 ARAMARK UNIFORM SERVICES 258160 7/6/2023 98.66 064341 AT&T MOBILITY 258161 7/6/2023 43.35 012005 BENDIKSEN & BALL POLYGRAPH 258162 7/6/2023 1,200.00 069226 BHC CONSULTANTS LLC 258163 7/6/2023 13,755.31 028050 BILL PIERRE FORD INC 258164 7/6/2023 522.10 071421 BIO CLEAN INC 258165 7/6/2023 469.63 069698 BLAZE CONE COMPANY 258166 7/6/2023 1,622.14 074307 BLUE STAR GAS 258167 7/6/2023 2,361.18 073760 BLUELINE GROUP LLC 258168 7/6/2023 21,396.75 072571 BUILDERS EXCHANGE 258169 7/6/2023 165.70 073029 CANON FINANCIAL SERVICES 258170 7/6/2023 388.86 069813 CDW GOVERNMENT INC 258171 7/6/2023 1,435.56 073823 DAVID EVANS & ASSOC INC 258172 7/6/2023 7,115.90 046150 DEPARTMENT OF LABOR & INDUSTRY 258173 7/6/2023 285.40 065739 DTG RECYCLE 258174 7/6/2023 1,874.80 008688 EDMONDS VETERINARY HOSPITAL 258175 7/6/2023 415.00 008975 ENTENMANN ROVIN CO 258176 7/6/2023 1,769.00 009350 EVERETT DAILY HERALD 258177 7/6/2023 99.76 002500 GALLS LLC DBA BLUMENTHAL 258178 7/6/2023 461.55 072634 GCP WW HOLDCO LLC 258179 7/6/2023 296.68 069733 ICONIX WATERWORKS INC 258180 7/6/2023 343.88 079069 KISHA POST 258181 7/6/2023 2,590.00 017135 LANDAU ASSOCIATES INC 258182 7/6/2023 19,703.62 077253 MAYES TESTING ENGINEERS INC 258183 7/6/2023 1,194.00 065332 NVL LABORATORIES INC 258184 7/6/2023 3,100.00 078862 OPENGOV INC 258185 7/6/2023 12,000.00 072507 PEACE OF MIND OFFICE SUPPORT 258186 7/6/2023 168.00 046900 PUGET SOUND ENERGY 258187 7/6/2023 7,418.40 070955 R&R STAR TOWING 258188 7/6/2023 561.85 076328 SCJ ALLIANCE 258189 7/6/2023 209,896.68 072440 SCORDINO, JOE 258190 7/6/2023 1,824.75 037375 SNO CO PUD NO 1 258191 7/6/2023 2,175.32 073749 THE WATERSHED COMPANY 258192 7/6/2023 7,190.00 068141 TRANSPO GROUP 258193 7/6/2023 6,795.39 077785 WASHINGTON KIDS IN TRANSITION 258194 7/6/2023 66,702.78 069691 WESTERN SYSTEMS 258195 7/6/2023 5,878.76 079083 WESTWATER CONSTRUCTION COMPANY 258196 7/6/2023 822,112.97 079191 WSB EXCAVATION & UTILITIES LLC 258197 7/6/2023 60,700.27 063008 WSDOT 258198 7/6/2023 667.37 077286 WSP USA INC 258199 7/6/2023 11,007.77 011900 ZIPLY FIBER 258200 7/6/2023 156.55 GrandTotal : 1,299,656.67 Total count: 43 Page: 1 Packet Pg. 49 7.6.b apPosPay Positive Pay Listing Page: 1 7/13/2023 11:31:21AM City of Edmonds Document group: mmccreary Vendor Code & Name Check # Check Date Amount 078925 425 MAGAZINE 258201 7/13/2023 1,900.00 076040 911 SUPPLY INC 258202 7/13/2023 2,187.70 073947 A WORKSAFE SERVICE INC 258203 7/13/2023 300.00 070322 A&A LANGUAGE SERVICES INC 258204 7/13/2023 890.00 065052 AARD PEST CONTROL 258205 7/13/2023 85.09 079313 ABELLA, COLENDRINO ANGELO 258206 7/13/2023 260.00 000135 ABSCO ALARMS INC 258207 7/13/2023 12,403.69 078469 AGUIRRE, RAUL 258208 7/13/2023 130.00 065568 ALLWATER INC 258209 7/13/2023 50.83 074306 AMWINS GROUP BENEFITS INC 258210 7/13/2023 9,426.32 073573 ANIXTER 258211 7/13/2023 87.48 069751 ARAMARK UNIFORM SERVICES 258212 7/13/2023 347.42 064341 AT&T MOBILITY 258213 7/13/2023 548.26 070305 AUTOMATIC FUNDS TRANSFER 258214 7/13/2023 3,300.93 001801 AUTOMATIC W ILBERT VAULT CO 258215 7/13/2023 961.00 001702 AWC EMPLOY BENEFIT TRUST 258216 7/13/2023 1,461.74 075217 BASLER, ANTHONY C 258217 7/13/2023 130.00 076260 BELAIR, ROGER 258218 7/13/2023 440.00 012005 BENDIKSEN & BALL POLYGRAPH 258219 7/13/2023 300.00 068007 BICKFORD MOTORS INC 258220 7/13/2023 269.71 028050 BILL PIERRE FORD INC 258221 7/13/2023 108.64 079321 BOWEN, SARA 258222 7/13/2023 311.52 078467 BUILDERS FIRSTSOURCE INC 258223 7/13/2023 1,826.08 078083 BUYCE JR, RICHARD J 258224 7/13/2023 12.00 018495 CALPORTLAND COMPANY 258225 7/13/2023 621.89 073029 CANON FINANCIAL SERVICES 258226 7/13/2023 446.76 077385 CARDWELL, IRATXE 258227 7/13/2023 130.00 075092 CASCADE BICYCLE CLUB ED FNDN 258228 7/13/2023 2,000.00 079324 CENTENNIAL CONTRS, ENT, INC. 258229 7/13/2023 13,349.88 003510 CENTRAL WELDING SUPPLY 258230 7/13/2023 455.48 069457 CITY OF EDMONDS 258231 7/13/2023 171.00 063902 CITY OF EVERETT 258232 7/13/2023 2,197.80 019215 CITY OF LYNNWOOD 258233 7/13/2023 42,307.00 070323 COMCAST BUSINESS 258234 7/13/2023 691.71 076107 COMPASS HEALTH 258235 7/13/2023 7,998.49 079320 COMPREHENSIVE MEDICAL LEGAL, CONSULTANTS 258236 7/13/2023 2,000.00 075384 CONOM LAW FIRM PLLC 258237 7/13/2023 2,406.00 072746 CONSOR NORTH AMERICA INC 258238 7/13/2023 21,219.90 004867 COOPER, JACK F 258239 7/13/2023 11,696.40 079198 COSTAR REALTY INFORMATION INC 258240 7/13/2023 475.15 074444 DATAQUEST LLC 258241 7/13/2023 3,254.55 073823 DAVID EVANS & ASSOC INC 258242 7/13/2023 651.97 078419 DIAMOND PARKING 258243 7/13/2023 3,000.00 064531 DINES, JEANNIE 258244 7/13/2023 648.00 076172 DK SYSTEMS 258245 7/13/2023 3,898.26 070244 DUANE HARTMAN & ASSOCIATES INC 258246 7/13/2023 3,822.44 007253 DUNN LUMBER 258247 7/13/2023 536.77 076610 EDMONDS HERO HARDWARE 258248 7/13/2023 613.70 008705 EDMONDS WATER DIVISION 258249 7/13/2023 277.48 068803 EJ USA INC 258250 7/13/2023 1,932.91 008812 ELECTRONIC BUSINESS MACHINES 258251 7/13/2023 1,536.27 079264 ERIKSEN, HELENE 258252 7/13/2023 550.00 009350 EVERETT DAILY HERALD 258253 7/13/2023 297.56 Page: 1 Packet Pg. 50 apPosPay Positive Pay Listing 7/13/2023 11:31:21AM City of Edmonds Document group: mmccreary Vendor Code & Name Check # Check Date Amount 009327 EVERETT ENGINEERING INC 258254 7/13/2023 1,124.83 065427 FCS GROUP 258255 7/13/2023 3,475.00 075538 GAMEZ, OMAR 258256 7/13/2023 362.74 012199 GRAINGER 258257 7/13/2023 2,410.23 013500 HINGSON, ROBERT 258258 7/13/2023 6,828.71 076240 HM PACIFIC NORTHWEST INC 258259 7/13/2023 210.30 067862 HOME DEPOT CREDIT SERVICES 258260 7/13/2023 1,692.41 067862 HOME DEPOT CREDIT SERVICES 258261 7/13/2023 527.34 061013 HONEY BUCKET 258262 7/13/2023 494.47 071642 HOUGH BECK & BAIRD INC 258263 7/13/2023 2,999.20 075966 HULBERT, CARRIE 258264 7/13/2023 2,766.67 076488 HULBERT, MATTHEW STIEG 258265 7/13/2023 600.00 078466 HUSTLE BASKETBALL LLC 258266 7/13/2023 1,050.00 069733 ICONIX WATERWORKS INC 258267 7/13/2023 6,656.02 073548 INDOFF INCORPORATED 258268 7/13/2023 91.43 014940 INTERSTATE BATTERY SYSTEMS 258269 7/13/2023 38.92 079227 JAMTOWN LLC 258270 7/13/2023 387.75 079318 JAY DIGITAL STRATEGIES 258271 7/13/2023 15,000.00 072422 JE HORTON INTERPRETING SVCS 258272 7/13/2023 130.00 076475 JVP LEGAL TRANSLATION SERVICES 258273 7/13/2023 130.00 079325 KENDALL FORD OF MARYSVILLE 258274 7/13/2023 39,065.32 066585 KINNEY, DON 258275 7/13/2023 722.68 078946 KITCHENS, KYLEE 258276 7/13/2023 636.60 067568 KPG PSOMAS INC 258277 7/13/2023 36,012.70 016850 KUKER RANKEN INC 258278 7/13/2023 110.67 074135 LAFAVE, CAROLYN 258279 7/13/2023 599.70 017135 LANDAU ASSOCIATES INC 258280 7/13/2023 5,075.25 074417 LAW OFFICE OF CHRISTIAN SMITH 258281 7/13/2023 2,625.00 075016 LEMAY MOBILE SHREDDING 258282 7/13/2023 102.20 078471 LEMM, KEVIN 258283 7/13/2023 587.60 074848 LONG BAY ENTERPRISES INC 258284 7/13/2023 10,160.00 068186 MATTHEWS, STEVE 258285 7/13/2023 173.33 075746 MCMURRAY, LAURA 258286 7/13/2023 97.35 079250 MERRITT, CHELSEA 258287 7/13/2023 88.44 020900 MILLERS EQUIP & RENT ALL INC 258288 7/13/2023 795.58 008410 MINUTEMAN PRESS 258289 7/13/2023 645.44 065339 MOLES, TOD 258290 7/13/2023 55.56 079311 NAT'L CENTER FOR STATE COURTS 258294 7/13/2023 495.00 074798 NATIONAL BUSINESS FURNITURE 258291 7/13/2023 830.81 067834 NATIONAL CONSTRUCTION RENTALS 258292 7/13/2023 39.78 064570 NATIONAL SAFETY INC 258293 7/13/2023 248.15 070855 NAVIA BENEFIT SOLUTIONS 258295 7/13/2023 328.25 079312 NGUYEN, JAMES TRONG 258296 7/13/2023 130.00 075881 NORRIS, KENNETH 258297 7/13/2023 300.00 064215 NORTHWEST PUMP & EQUIP CO 258298 7/13/2023 6,061.21 072739 O'REILLYAUTO PARTS 258302 7/13/2023 732.66 076902 OCCUPATIONAL HEALTH CTR OF WA 258299 7/13/2023 104.00 026200 OLYMPIC VIEW WATER DISTRICT 258300 7/13/2023 702.25 075676 OPEN TEXT INC 258301 7/13/2023 393.64 075735 PACIFIC SECURITY 258303 7/13/2023 4,780.01 069873 PAPE MACHINERY INC 258304 7/13/2023 6,099.77 065051 PARAMETRIX INC 258305 7/13/2023 11,918.65 074793 PETDATA INC 258306 7/13/2023 184.60 028860 PLATT ELECTRIC SUPPLY 258307 7/13/2023 605.37 Page: 2 Packet Pg. 51 apPosPay Positive Pay Listing 7/13/2023 11:31:21AM City of Edmonds Document group: mmccreary Vendor Code & Name Check # Check Date Amount 064167 POLLARD WATER 258308 7/13/2023 655.10 071811 PONY MAIL BOX & BUSINESS CTR 258309 7/13/2023 18.22 078800 POPA & ASSOCIATES 258310 7/13/2023 900.00 029117 PORT OF EDMONDS 258311 7/13/2023 4,392.35 079020 PRECISION LANGUAGE SERVICES 258312 7/13/2023 650.00 068697 PUBLIC SAFETY TESTING INC 258313 7/13/2023 882.00 061540 REPUBLIC SERVICES #197 258314 7/13/2023 1,708.39 078906 RIVERA, WHITNEY 258315 7/13/2023 25.40 068657 ROBERT HALF 258316 7/13/2023 3,869.25 064769 ROMAINE ELECTRIC 258317 7/13/2023 549.65 079019 ROOT AND LIMB YOGA 258318 7/13/2023 1,367.40 079323 ROOTED DESIGN, LLC 258319 7/13/2023 231.00 066806 SANDERS, BILL 258320 7/13/2023 99.00 079174 SAVANNAH POWERS 258321 7/13/2023 343.00 066918 SEDOR, NORMAN 258322 7/13/2023 7,000.00 079080 SENTRY EQUIPMENT CO 258323 7/13/2023 123,136.80 036041 SETINAMFGCO 258324 7/13/2023 1,581.26 063306 SHERWIN-WILLIAMS 258325 7/13/2023 394.44 072214 SIGMA-ALDRICH INC 258326 7/13/2023 414.20 036955 SKY NURSERY 258327 7/13/2023 555.85 071602 SME SOLUTIONS LLC 258328 7/13/2023 844.17 078782 SMITH FIRE SYSTEMS INC 258329 7/13/2023 539.00 075543 SNO CO PUBLIC DEFENDER ASSOC 258330 7/13/2023 36,290.00 037375 SNO CO PUD NO 1 258332 7/13/2023 22,835.33 076433 SNOHOMISH COUNTY 911 258333 7/13/2023 79,997.25 075875 SOUND CLEANING RESOURCES INC 258334 7/13/2023 1,165.67 038300 SOUND DISPOSAL CO 258335 7/13/2023 3,669.09 076114 SOUND SALMON SOLUTIONS 258336 7/13/2023 5,000.00 079244 STURTZ LLC 258337 7/13/2023 600.00 074506 SUNBELT RENTALS 258338 7/13/2023 2,113.12 040917 TACOMA SCREW PRODUCTS INC 258339 7/13/2023 240.79 066056 THE SEATTLE TIMES 258340 7/13/2023 8,500.00 079322 THOMSEN, JASON 258341 7/13/2023 85.00 038315 TK ELEVATOR CORPORATION 258342 7/13/2023 2,044.26 068141 TRANSPO GROUP 258343 7/13/2023 9,659.88 064423 USA BLUE BOOK 258344 7/13/2023 4,749.20 067865 VERIZON WIRELESS 258345 7/13/2023 15,197.15 067917 WALLY'S TOWING INC 258346 7/13/2023 147.10 075995 WARD JR, JIM 258347 7/13/2023 136.00 078314 WASTE MGMT DISPOSAL SVC OF OR 258348 7/13/2023 188,600.06 075635 WCP SOLUTIONS 258349 7/13/2023 553.94 049905 WHITNEY EQUIPMENT CO INC 258350 7/13/2023 8,931.59 079327 WILLIAMS, DAVID 258351 7/13/2023 124.31 064213 WSSUATREASURER 258352 7/13/2023 2,880.00 011900 ZIPLY FIBER 258353 7/13/2023 675.97 GrandTotal : 889,761.56 Total count: 152 Page: 3 Packet Pg. 52 7.7 City Council Agenda Item Meeting Date: 07/18/2023 Community Engagement Vehicle Donation (Lynnwood Honda) Staff Lead: Shane Hawley Department: Police Services Preparer: Alexandra Ehlert Background/History In 2021, the police department added a "new" position. The Community Engagement Officer position was added to the budget and was a re -imagination of a long-standing Crime Prevention Officer position from many years ago. The position focuses on engaging with the community through social media, in person meetings and hosting community events (block watch groups). This is a high visibility position within the department. When the position was created, there was no vehicle assigned to the position. Many years ago, when the "DARE" program was in existence, it was common for local automobile dealers to sponsor the program by donating the use of a vehicle to the police department. With that as a template, we reached out to Lynnwood Honda and they agreed to partner with the police department by providing a new, Honda CRV for the position. Lynnwood Honda is carrying the lease, so this is a donation to the city. The vehicle is going to have graphics that state "Community Engagement" on the sides and will also note that it is donated by Lynnwood Honda. A contract (vetted by the cities legal counsel) with contract details is included for review. The city will pay to have the graphics installed. This is a 2-year contract. After that time, the vehicle will be returned to Lynnwood Honda. Because the two-year donation value is over $10,000, it requires council approval under municipal code 3.45. Staff Recommendation Accept the donation from Lynnwood Honda of a new CRV to be used by the Community Engagement Officer. This was reviewed by the Personnel and Public Safety Committee on July 11 and approved to go to the consent agenda. Narrative Attachments: Attachment A - Resolution - Lynnwood Honda Donation 6.29.2023 Attachment B - Resolution - Lynnwood Honda Donation 6.29.2023 CE Vehicle Graphics Design Packet Pg. 53 7.7 DRAFT Resolution to Accept Lynnwood Honda Donation 6.29.2023 Packet Pg. 54 &:A-w' H FS-UCL-1NA-eps-14 CLOSED END MOTOR VEHICLE LEASE Lease Date: 06/20/2023 (WITH ARBITRATION PROVISION) 1 /2 1 AttaC Deal #271786, Stock #23091 Lessor Name and Business Address Lessee Name and Address Co -Lessee Name and Address LYNNWOOD HONDA ��f�ca NIA 22020 HIGHWAY 99 250 5TH AVE EDMONDS, WA 98026 EDMONDS, WA 98020 County: SNOHOMISH County: Lessee Billing Address it different than above Vehicle Garaging Address €f different than above NIA NIA Principal Driver: EDMOND POLICE county: NIA (if business use) ---- I n this Lease, "you" and "your" mean the lessee and cc -lessee. "We;• "us" and "our" mean the Lessor named above, and any assignee of this Lease. Z If this box is checked, Lessor will assign this Lease and sell the Vehicle to Honda Lease Trust (`Assignee") and Honda Financial Services rHFS') helped arrange this Les Each of you who signs the Lease is jointly and severally liable to us for all Lease obligations. You are leasing the Vehicle described below (Ihe `Vehicle") from us. You agree to pay a I I amOL due under the Lease and fulfill all your obligations under the Lease. In this Lease, "e" means an estimate. The Consumer Leasing Act Disclosures shown below are also terms of this Le,, You are leasing the Vehicle and have no ownership rights in the Vehicle unless you exercise your purchase option. Monthly Payment Lease: If your payment schedule shows monthly scheduled payments in [tern 3A, your Lease is a monthly payment lease. Single Payment Lease: If your payment schedule shows a single scheduled payment in Item 3B, your Lease is a single payment lease. 1. The Vehicle New/Used Year Make Model Body Style Vehicle ID # Odometer Primary Use Personal, unless otherwise NEW 2023 HONDA GRV EX 4WD EX NOB 2HKRS4H47PH429701 1 indicated below IX business F , a ricultura Vehicle Prior Use (as checked): ❑ Demonstrator El Factory Official ❑(dental ❑ Taxi or Livery CONSUMER LEASING ACT DISCLOSURES 2. Amount Due at 8. Scheduled Payments 4. Other Charges (not part of your scheduled payment) 5. Total of Payments Lease Signing or A. Your first monthly payment of S 553.50 is due (The amount you will Delivery on 06/20/2023, followed by 23 payments A. Turn•In fee (if you do not have paid by the end of S 5NIA payments of purchase Me Vehicle and we do NIA of the Lease) (Itemized in Item B) $ NI/AA NIA payments of not waive the lee under ttem 25(tp S NIA S NIA $ NIA due on the 20th of each month. B. C. NIA S NIA B. Your single payment of $ NIA is due on S 13543.25 (2 + 3C + 40 - 6A3 - 6A4 NIA $ 812.75 C. The Total of your Scheduled Payments is D. Total S NIA 6A5) g 13284.00 6. Itemization of Amount Due at Lease Signing or Deliver A. Amount Due at Lease Signing or Delivery: B. How the Amount Due at Lease Signing or Delivery will be paid- 1 - Capitalized cost reduction (amount paid in cash) $ NIA Sales/use tax on amount paid in cash $ NIA 1. Net trade-in allowance S NIA 2. Capitalized cost reduction (credit for net trade-in allowance) S NIA Sales/use tax on credit for net trade-in allowance S NIA 2. Rebates and noncash credits S NIA 3. First monthly payment $ 553.50 4. Single scheduled payment S NIA 3. Amount to be paid in cash S NIA 5. Refundable security deposit S NIA 6. Lease acquisition fee S NIA 4.Other DEALER CONTRIBUTION S 812.75 7. Title fees S NIA 8. License and registration fees S 56.75 5. Total $ 812.75 9. Salesuse tax (excludes any tax shown in 1. or 2. above) S NIA 16. DOCUMENTATION FEE S 200.00 11. ARBITRATION FEE S 2.50 12. NIA S NIA 13. Total S 812.75 7.Your scheduled payment Is determined as shown below: A. Gross capitalized cost. The agreed upon value of the Vehicle ($ 35108.90 ) and any items you pay over the lease term (such as service contracts, insurance, and any outstanding prior credit or lease balance). S 35108.90 B. Capitalized cost reduction. The amount of any net trade-in allowance, rebate, noncash credit, or cash you pay that reduces the gross capitalized cost. _ S NIA C. Adjusted capitalized cost. The amount used in calculating your base scheduled payment. _ S 35108.90 D. Residual value. The value of the Vehicle at the end of the Lease used in calculating your base scheduled payment. - S 23108.80 E. Depreciation and any amortized amounts. The amount charged for the Vehicle's decline in value through normal use and for other items paid over the lease term. = $ 12000.10 F. Rent charge. The amount charged in addition to the depreciation and any amortized amounts. + S NIA G.Total of base scheduled payments. The depreciation and any amortized amounts plus the rent charge. = $ 12000.00 H. Lease payments. The number of payments in your Lease. _ 24 I. Base scheduled payment. W S 500.00 J. Sales/use tax (e). + S 53.50 K. NIA + S NIA L. N/A + S NIA M.Total Scheduled Payment. S 553.50 Early Termination.You may have to pay a substantial charge It you end this Lease early. The charge may be up to several thousand dollars. The actual charge will depend on when the Lease Is terminated. The earlier you end the Lease, the greater this charge is likely to be. 8. Excessive Wear and Use. You may be charged for excessive wear based on our standards for normal use and for mileage in excess of 12000 miles per year at the rate of $ NIA per mile. 9. Purchase Option at End of Lease Term. You have an option to purchase the Vehicle at the end of the lease term for S 23108.80 plus a purchas option fee of S 0•00 . The purchase option price does not include official fees such as those for taxes, tags, licenses and registration. 10. Other Important Terms. See your Lease documents for additional information on early termination, purchase options, maintenance responsibilitie, warranties, late and default charges, insurance, and any security interest, if applicable. NOTICE: ALL PAGES OF THIS LEASE CONTAIN IMPORTANT TERMS AND CONDITIONS, INCLUDING AN ARBITRATION PROVISION. THE TERMS A! CONDITIONS ON ALL PAGES ARE PART OF THIS LEASE. Lessee Initials X Co -Lessee Initials X NIA - !-IFS-IJCL-WA-evs ANPAhfcai aRSd7SiAf-h7r17-d.q Packet Pg. 55 I 7.7.a I Year NIA Make NIA Model NIA Sales Tax Exemption for Agreed Value of Trade -In Vehicle $ NIA Reduction in Total of your Scheduled Payments Resulting from Application of Sales Tax Exemption $ NIA A. Gross Amount of Trade -In Allowance B. Less Trade -In Payoff C. Net Trade -In Allowance (if less than 0 then enter 0) _ S �r g NIA $ NIA 12. Itemization of Gross Capitalized Cost A. Agreed upon value of the Vehicle: Other amounts included in the gross capitalized cost: B. Taxes C. Title, license, and registration fees D. Lease acquisition fee E. Administration fee F. Prior credit or lease balance G. Documentary service fee [THE DOCUMENTARY SERVICE: FEE IS A NEGOTIABLE FEE. Documentary service fees are not required by the state of Washington.) H, NIA I. NIA j. NIA $ 35108.90 5 NIA S NIA S NIA S NIA S NIA S NIA S NIA S NIA S NIA K, NIA $ Nip L. NIA $ NIA Optional Insurance, Products, and Services: M. NIA $ NIA N. NIA S NIP O. NIA $ NIA p. NIA $ NIA Q. NIA $ NIA R. NIA $ NIA S. NIA S NIF T. NIA $ NIA U. Total Gross Capitalized Cost: S 35108.9( 13. Otflclal Fees and Taxes. The total amount you will pay for official and license fees registration, title and taxes over the term of your lease, whether included in your schedule payments or assessed otherwise: $ 1402.50 (e), The actual total of fees and taxes may be different than this estimate based on changes in the tax or fee rates and the value of the Vehicle when the fee or tax is determined. 14. Late Payments. For any payment not received within 10 days of the date B is due, you will pay a late charge of $25 or 5% of the part of the payment that is late, whichever is less. NDER THIS LEASE WE MAY RETAKE THE VEHICLE. 16. Warranties. The Vehicle is subject to the manufacturer's standard warranty, unle,, d this box is checked: El ❑ It this box is checked, the Vehicle is subject to the following express warranties: You will not have to pay a late charge it the only amount that is late is a lala charge you owed for an earlier late payment. 15. Returned Payment and Unpaid Fines and Fees. You will also pay a returned payment charge of $ 25.00 for any check, instrument or electronic funds debit that is returned unpaid for any reason, if the law allows it. If you don't pay a fine, penalty, toll, or parking licket and we elect to pay it, you will reimburse us for the amount paid plus a $ 25.00 Administrative Fee per incident, If the law allows it. NIA Warranty papers that are separate from this Lease state any coverage limits. The law gives you a warranty that the Vehicle conforms to the description in thi Lease. THERE ARE NO OTHER EXPRESS WARRANTIES ON THE VEHICLE Except as prohibited by law, the following sentence applies. WE DISCLAIM AN WARRANTIES IMPLIED BY LAW, INCLUDING THE IMPLIED WARRANTIE OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR PURPOSE If we make a written warranty covering the Vehicle or, within 90 days of the Leas Date we enter into a service contract covering the Vehicle, this disclaimer will nr affect any implied warranties during the term of the warranty or service contrac 1111 this box is checked, the disclaimer above does not apply. 17. OPTIONAL INSURANCE PRODUCTS AND SERVICES You are not required to buy any of the Id lowing optional insurance, products, or services to enter into the Lease. The term of any optional insurance, product, or seMce will be the lease term, unless a differ term is shown below. 0 you decide you want to purchase insurance or an optional product or service, review the terms of the contract, policy, or certificate that describes the insurance, product, or service bef you initial below. A completed copy of the contract, policy, or certificate will he given to you as soon as practicable. By Initialing below, you Indicate that you want to buy the optional Insurance, products services Indicated. It the cost shown below Is not shown as part of the Itemlzatlon of Amount Due at Lease Signing or Delivery (Item 4 It has been added to the Gross Capitalized Cost (Item 12) ❑ tional Insurance Product or Service Term/Coverage Price Name of Provider Approyal NIA NIA NIA NIA Lessee NIA Initials NIA NIA NIA NIA Lessee Initials NIA NIA NIA NIA NIA Lessee Initials NIA NIA NIA NIA NIA Lessee Initials NIA NIA NIA NIA NIA Lessee NIA Initials NIA NIA NIA NIA Lessee NIA Initials NIA NIA NIA NIA Lessee Initials NIA NIA NIA NIA NIA Lessee NIA Initials 18. EXTRA MILEAGE You are purchasing extra miles per year at a rate of S per mile. The extra miles are included in the amount shown in Item 8 'Excessive We: and Use.' L1 If this box is checked, you will receive a credit for unused purchased extra mites if this Lease ends on or after the start of the last monthly period (see Item 2DA). Th credit will equal NIA cents per purchased unused mile times each mile under NIA , up to the NIA total extra miles you purchased. You w not receive this credit for unused purchased miles if this Lease ends before the start of the last monthly period, the Vehicle is destroyed, you purchase the Vehicle, or you are in defaul 19.TYPES AND AMOUNTS OF REQUIRED INSURANCE COVERAGE You must maintain the following types and minimum amounts of insurance: $ 25,000 per person for bodily injury; 5 50,000 per accident for bodily injury; S 10,000 per accident for property damage. If the minimum amounts of insurance required by the state in which the Vehicle is garaged are higher than amounts stated in this Lease, you agree to mainti insurance that meets the minimum state requireme nts. You agree to maintain collision, fire, theft, and comprehensive coverage with a maximum deductible of S 1See Item 251 for additional insurance provisions. You con IIrm that insurance policies that meet the requirements described in this tease are in force on the date of this Lease. Insurance Provider NIA Policy Number NIA Agent's Name NIA Agent Phone Number NIA Agent's Address NIA 20. LAST MONTHLY PERIOD AND LEASETERM 21. HOW THIS LEASE CAN BE CHANGED A. The start of the last monthly period for a monthly payment lease is the due date for the This Lease contains the entire agreement between you and us relating to this Lease. Any char last monthly payment. For a single payment lease, the start of the last monthly period is to the Lease must be in writing and both you and we must sign it. No oral changes are binding. the date that is one month before the scheduled lease end. Lessee Signs X S. The scheduled lease term is 24 months. Co -Lessee Signs X NIA 22. EXCESS WEAR WAIVER We will waive excess wear charges (tiem 25(c)) in an amount up to S 500.00 if, at the time this Lease ends, you are not in default under the terms of this Lease (Item 2; Lessee Initials X Co -Lessee Initials X NIA NVFiBhfs21 HFS-UCL- WA-eps- a354236f-b7d7-4R Packet Pg. 56 23. DEFAULT, REPOSSESSIM AND OTHER REMEDIES You will be in default if: • You do not pay any payment on the scheduled due dale; or • You do any of the fallowing; • You do not pay any other amount due under this Lease when we ask that you pay it; . You provide any false or misleading information in any Lease application; • You fail to maintain required insurance; • You lose possession of the Vehicle by confiscation, forfeiture or other involuntary transfer whether or not the Vehicle is the subject of judicial or adn0strative proceedings; • You assign the Lease or transfer the Vehicle without our prior written permission, or attempt to do either: • You start a bankruptcy, receivership, or insolvency proceeding or one is started against you or your property; • You do anything that endangers the Vehicle or your ability to gay your Lease obligations; • You fail to return the Vehicle when required to do so under this Lease; • You fail to meet any other obligation under this Lease; • You do anything the law says is a default. If you are in default, after providing any notice and waiting any time the law requires, we may do any of the following:. End this Lease early and require you to pay the amount due at early termination; • Take any action we believe is required to protect our interest in the Vehicle (for example buying insurance) and our action will not cure your default; • Add any amounts we spend lafung these actions to your Lease obligation and charge rent on the amount added, or at our option, ask you to pay these amounts right away; • if the Vehicle is equipped with electronic trading technology, use it to find the Vehicle; • Cancel arty optional insurance, products, and services included with this Lease and apply any refund to your Lease obligations (you hereby instruct any provider of such insurance, products, and services 10 pay us any refund or credit due on early cancellation); • Take (repossess) the Vehide wherever we find ht and enter any property where the Vehicle may be to do so; • Sue you for damages or to get the Vehicle back: • Pursue any other remedy the law gives us. We will exercise our rights without breach of the peace, at reasonable times and places, in a reasonable way, as the law allows. We may use the license plates on the Vehicle to move it to a storage place. After repossessing the Vehicle, we will hold it free of any rights you may have under this Lease, subject to any right the law gives you to are the default or recover the Vehicle. We may take and store any personal items that are in the Vehicle. 11 you do not ask for these items bark, we may dispose of them as the law allows. You wilt pay our reasonable expenses of taking these actions as the law allows. These expenses may include expenses of taking and storing the VehiOle, attorney's fees, collection costs, and court costs. To the extent allowed by law, you waive: (i) notice [hat we intend to end this Lease and require you to retum the Vehde, (li) notice that we have ended this Lease and that you are required to return the Vehicle, (iii) notice that we intend to require you to pay the Early Termination Liability, (iv) notice that we are requiring you to pay the Early Termination liability, (v) notice of our intention to take possession of the Vehicle, (q notice that we have taken possession of the Vehicle, and (vii) any other no8ces pertaining to our exercise of our rights or of our intention to exercise our rights. 24. EARLY TERMINATION LIABILITY When the Lease Can End Early. You may terminate (end) the Lease vary by returning the Vehicle to us and paying us your early termination liabirity (see below) when we ask for it. We may end the Lease early if you are in defaW; the Vehicle is destroyed or damaged beyond repair, stolen or lost (a 'Total Loss"); or you die and there is no survitdng lessee. It we end the Lease, you must return the Vehicle to the place we designate and pay us the early termination lability (see below) when we ask for it. Early Termination Liability. Unless the Vehicle is a Total Loss. forfeited, or confiscated subject to Item 25(b), we will figure your early termination lability as follows; Monthly Payment Lease. You will owe the amount, if any, by which the Adjusted Lease Balance (see definifion below) exceeds the Vehides Fair Market Wholesale Value (see definition below) at termination. If this amount is more than the total of the following amounts. you will instead pay the total of the following amounts: • The total of your base scheduled payments not yet due; • An excess wear charge (see Item 25(c)); and • An excess mileage charge for any miles in excess of the permitted mileage during the scheduled lease term at the rate per mile shown in Item 8. Single Payment Lease. The Base Scheduled Payment (Item 71) paid at lease signing prepays the depredation and any amortized amounts (Item 7E) and the rent charge (Item 7F). If the Vehicle's Fair Market Wholesale Value at termination (see definition below) exceeds the Adjusted Lease Balance (see def rition below), we will give you a credit for the excess up to the amount of the Unused Base Scheduled Payment (see definition below). If the Adjusted Lease Balance exceeds the Vehicle's Fair Market Wholesale Value at termination, you will owe the excess up to the total of the following amounts: • An excess wear charge (see Item 25(c)); and • An excess mileage charge for any miles in excess of the permtted mileage during the scheduled lease term at the rate per mile shown in Item 8. In addition to tha amounts described above, you will also owe us the Item 4A Turn-ln Fee unless this fee is waived under Item 25(t) plus the Additional Amounts flue and we will apply the Additional Credits to the amount you owe (see Item 25(s)). The amount due under this Item 24 includes any excess of the residual due (Item 7D) over the Fair Market Wholesale Value, as limited in this Lease. Definhion of Adjusted Lease Balance. Monthly Payment lease. The Adjusted Lease Balance equals the difference between: (1) The Item 7C Adjusted Capitalized Cost; and (2) all depredation and amortized amounts in the base scheduled payments that have become due. Each Item 71 Base Scheduled Payment consists of • a rend charge portion; and - a portion allocable to depredation and any amortized amounts. Although the amount of your Itern 71 Base Scheduled Payment does not change, different portions of each Base Scheduled Payment are allocated to . rent charge; and. depredation and any amortized amounts. The portion of a Base Scheduled Payment that is allocated to depreciation and arty amortized amounts is equal to the Base Scheduled Payment minus the rent charge for that month. We use the Constant Yield Method to figure the rent charge portion of each Base Scheduled Payment. Under the *Constant Yield Method; the rent charge for each scheduled period is earned in advance by multiplying the constant rate implicit in this Lease times the Balance Subject to Rent Charge as it declines during the lease term. At any given time during the lease term, the 'Balance Subject to Rent Charge" is the difference between the Item 7C Adjusted Capitalized Cost and the sum of: (i) all depredation and amortized amounts accrued during the previous monthly periods, and (ii) any Base Scheduled Payment paid at Lease signing or delivery. The scheduled rent charge calculations are based on the assumption that we will receive your scheduled payments on their exact due dates and that the Lease goes to its full term. Single Payment Lease. The Adjusted Lease Balance at the beginning of the Lease equals: (i) The Item 7C Adjusted Capitalized Cost; minus Co) the Item 71 Base Scheduled Payment. At the beginning of each month, the Adjusted Lease Balance increases by the rent charge for that month. We use the Constant Yield Method to figure the rent charge for each month. Under the 'Constant Yield Method' the rent charge for each monthly period is earned in advance by multiplying the constant rate implicit in this Lease times the Balance Subject to Rent Charge as it increases during the lease term. At any given time during the lease term, the 'Balance Subject to Rent Charge equals: (i) the Item 7C Adjusted Capitalized Cost; minus (6) the Item 71 Base Scheduled Payment; plus (iii) all rent charges accrued during previous monthly periods. The rent charge calculations are based an the assumption that the Lease goes to its full term. Definition of Fair Market Wholesale Value. Unless you exercise your independent appraisal right (see below) or you and we agree on another amount, the Fair Market Wholesale Value of the Vehicle is, at our option: • the price we receive for the Vehide at disposition;. the highest offer we receive for disposition of the Vehicle; • or the wholesale fair market value of fie Vehicle. Definition of Unused Base Scheduled Payment (Single Payment Lease). Scheduled Payment equals: (i) the Item 71 Base Scheduled Payment; divided b months in the lease term (Item 20B); times (iii) the number of full months remaining after the date of the early termination until the scheduled lease end. Your Independent Appraisal Right. To the extent your early termination liability takes into ac the value of the Vehicle at termination, you may gel a professional appraisal of the Vehicle market wholesale value. It you do so within a reasonable time, we W11 use the appraised value k Fair Market Wholesale Value. The appraiser must be an independent third party. You and we agree an the appraiser. You must pay for any appraisal. The appraisal will be binding. 25. OTHER TERMS AND CONDITIONS (a) Insurance. For the duration of the lease term, and until you return the Vehicle, you ag+ maintain the amounts and types of primary insurance as indicaled in Item 19 on page 2 r Lease in your name. You may buy the insurance from any insurance company authorized business and that is reasonably acceptable 10 us. You must indicate us or anyone we rE as an additional insured and foss payee on your policy. Your policy must state that we v given at least 30 days' notice of any material coverage change, reduction, or cancellat your insurer does not pay a claim for any reason, it will mean that you have not maintain{ O required insurance. You will pay for any loss we incur because you do not maintain ra c insurance or because the insurer does not pay a claim. If you fail to obtain and mainta O required insurance. we may, if we choose, buy it for you. We may add the amount we p = this Insurance to your unpaid Lease obligations and charge rent on [he amount added, or o option, ask you to pay it right away. If we decide to buy this insurance, we may eithE O insurance that covers your interest and our interest. or buy insurance that covers onl 3 interest, unless the law requires us to buy insurance that also protects your interest. Vehicle is damaged, stolen, or destroyed, and money becomes available from insurar >, judgment. a settlement, or the like, we will be entitled to the money. 11 the Lease er V connection with our receipt of the money or has already ended at the time we receive it, v O treat any of the money we do not use to repair the Vehicle as parr of the price we receiv O the Vehicle at disposition, unless otherwise provided for in Item 25(b). is NOTICE: PHYSICAL DAMAGE OR LIABILITY INSURANCE COVERAGE FOR BC 0 INJURY AND PROPERTY DAMAGE TO OTHERS IS NOT INCLUDED IN THIS LEASE p (b) Total Lass, Forfeiture or Confiscation of Vehicle. If, during the lease term, the Vehid Total Loss (as described in the second paragraph of Item 24, Early Termination liability) 1 .V Vehicle is forfeited or oonfiscated under governmental authority, we will end the Lease ee described in Item 24 Early Termination Liability, and yeu will owe the amounts described > following paragraphs of this Item 25(b) instead of the amounts described in Item 24. Yc r notily us in writing after any event that might cause the Vehicle to be a To Loss or 0 forfeited or confiscated under governmental authority. You will promptly file a police report Vehicle is stolen or lost. You wiI give us any documents we request that are reasonably n ax to a Total Loss. to Monthly Payment Lease. c It the Vehicle is a Total Loss that is not the result of your fraudulent, criminal, or W intentional wrongful act and we receive a settlement under an insurance polio, Z complies with the requirements of [his Lease (see Items 19 and 25(a)), you will hav 'E protection, which means: M E We will deduct the Additional Credits (see Item 25(s)y from the Adjusted 1 Balance (see Item 24) to compute a net lease balance (the'Nel Lease Balar 0 11 the Net Lease Balance is greater than the insurance settlement we receivk V wit[ owe the excess up to the sum of the following: (i) the amount of your insu M deductible; and (ii) the total amount of any deductions from the value of the V N used to compute the insurance settlement we receive due to past due premiu N [he condition of the Vehicle before the Total Loss occurred, of If the insurance settlement we receive is greater than the Net Lease Balanok N will receive a credit for any excess up to [he amount of the Additional C c deducted above. O If: (ij the Vehicle is a Total Loss and we do not receive a settlement under an insu M policy that complies with the requirements of this Lease. (ii) the Total Loss is there; 0 your fraudulent, criminal, or other intentional wrongful act, or (iii) the Vehicle was for C or Confiscated under governmental authority, then you do not have gap prolection, «s means: You *11 owe us: (i) the Adjusted Lease Balance; minus (ii) any part of 0 insurance deductible that you pay us; minus (iii) any settlement we receive 2 your insurance company; minus (iv) any amount we receive for selfing the V. -0 as salvage; plus (v) if the Vehicle is returned to us, the Item 4A Tum•In Fee u o this fee is waived under Item 25(1). It the amount we figure in the prec 3 sentence is less than zero, we will not give you a credit for that amount. Y4 c apply the Additional Credits to the amount you owe (see Item 25(s)). O T Single Payment Lease. _J 11 the Vehicle is a Total Loss that is not the result of your fraudulent, criminal, or O intentional wrongful act and we receive a settlement under an insurance poliq ,0 complies with the requirements of this Lease (see Items 19 and 25(a)), you hate m protection, which means: p You Oil receive a credit for the Unused Base Scheduled Payment (see Item 24 will deduct [he Additional Credits (see Item 25(s)) from the sum of the Adj IX Lease Balance (see Item 24) and the Unused Base Scheduled Payment to con a net lease balance (the *Net Lease Balanced. Q If the insurance settlement we receive is greater than the Net Lease Bafancc will also receive a credit for the excess up to the amount of the Additional C.4) as deducted above. t If the Net Lease Balance is greater than the insurance settlement we receivc M will owe the excess up to the sum of the following: (i) the amount of your insu deductible; and (ii) the total amount of any deductions from the value of the V+ Q used to compute the insurance settlement we receive due to past due premiu the condition of the Vehicle before the Total Loss occurred, y If: (i) the Vehde Is a Total Loss and we do not receive a settlement under an insu policy that complies with the requirements of this Lease. (ii) the Total Loss is the re; E your fraudulent, criminal, or other Intentional wrongful act, or (iii) the Vehicle was for ya or confiscated under governmental authority, then you do not have gap protection, + Q means: You will owe us: (i) the Adjusted Lease Balance; minus (ii) any part of insurance deductible that you pay us; minus (iii) any settlement we receive your insurance company; minus (iv) any amount we receive for selling the Vr as salvage; plus (v) if the Vehicle is returned to us. the Item 4A Turn•]n Fee u thus fee is waived under Item 25(q. If the amount we figure in the prec sentence is less than zero, we will give you a credit for that amount. up t amount of the Unused Base Scheduled Payment. We will apply the Add Credits to the amount you owe (see Item 25(s)). In addition to the amounts in this Item 25(b), you will also owe us the Additional Amount. (see Item 25(s)). You will receive a credit for the Additional Credits only as described in thi. 25(b). Lessee Initials X Co -Lessee Initials x NIA ANARhfc?1 HFS-UCL- WA -eps- a4r,49:3Ff-h7r17-4Rf1 Packet Pg. 57 (c) (d) (e) Standards for Wear and Use. You agree to pay an excess mileage charge as indicated in Item 8 and an excess wear charge, at the early end of this Lease to the extent provided for in Item 24 or at the scheduled lease end, minus the amount, if any, of the excess wear charge waived under Item 22. Excess wear is wear beyond the minor wear reasonably expected to result from ordinary use of the Vehicle, assuming you maintain the Vehicle as this Lease requires (Item 25(g)) and use the Vehicle as this Lease permits (Item 25(i)), The excess wear charge will be our actual or estimated cost of repairing any excess wear. (We do not have to make the repairs.) Repairs, including tires, must be made with original equipment manufacturer's parts or those of equal quality and performance. These include but are not limited to those necessary to repair or replace: • painting or lettering the Vehicle or modifying its VIN; . accessories, equipment, or pads that have been added, removed, damaged or modified (including missing keys or remote envy devices) without our prior written permission; • road damage, chips, scratches. cracks. plugs, tinting, staining, corrosion or damage to the glass, paint, body, bumpers, suspension, engine, powertrain, frame, wheels, flow coverings, seats or any other paid of the interior; • mechanical or electrical malfunction, upholstery, interior or trunkfiner damage, slains or tears, dented trim or molding, or damage from water, sand, or freezing; . inoperable lights, • tires [hat have sdewall plugs, gouges, cuts or exposed cords or are not part of a matching set of five tires or of unequal quality to the originals tar [our wish a spare of quality and type as the original); . one or more tires with less than tB inch of tread remaining at the shallowest point; . any condition that renders the Vehicle unsafe, incapable of passing any required inspection or makes the Vehicle run noisy, rough or unsafely; and • any other wear beyond normal wear. The failure to adequately maintain or repair the Vehicle may be considered excess wear. You Wit not owe a charge for excess mileage or excess wear if you purchase the Vehicle. Security Deposit. If you paid a security deposit this paragraph applies. Unless required by law, we do root keep the security deposit separate in a bank or earmarked on our books. We may apply some or all of the security deposit to any amounts you owe under this Lease. or, it you exercise your purchase option, to the price of the Vehicle. Any unused security deposit vAll be returned to you at the end of the Lease. We have no fiduciary duty to you vA* respect to the security deposit unless such duty is imposed by law. No interest, increase, or profit on the security deposit will accrue or be paid to you. Option to Purchase Vehicle. You have the option to buy the Vehicle at any time from a pary designated by us. If you do. you agree to re-regisler and re -title the Vehicle in your name no Paler than 34 days from the time you purchase it. If you fail to do so, we reserve the right to cancel the registration. Before the scheduled lease end, the price will be the Adjusted Lease Balance (see Item 24) plus the Item 9 purchase option once minus the Item 7D Residual Value. At the scheduled lease end, the price will be the Item 9 purchase option price. At either time, you must also pay the Additional Amounts Due and we will apply the Add-itional Credits to the amount you owe (see Item 25(s)). Urder this Lease, you will only be considered to have purchased the Vehicle it we assign the Vehida's title directly to you. (f) Return of the Vehicle. If you do not exercise your purchase option, you will retum the Vehicle to us at a place we designate when this Lease ends. You agree to make the Vehicle available for inspection at our request. When you return the Vehicle, you must give us a completed, signed odometer disclosure statement. If you keep the Vehicle after the scheduled lease end, unless you relum it within any grace period we offer, you will pay us of the beginning of each month for any part of a month you keep the Vehicle, an amount equal to: (9) (h) ■ For a monthly payment lease, the Item 71Mi Total Scheduled Payment. • For a single payment lease, the item 7M Total Scheduled Payment divided by the number of months in the lease term (ftem 206). Your payment does not permit you to keep the Vehicle unless you get our permission in advance. Maintenance. You will maintain the Vehicle in good working order and repair, You will pay all operating costs, such as gasoline, oil, and replacement tires. You will, at your expense, seance the Vehide according to the owner's manual maintenance schedule. If the Vehicle is recalled, you will have the recall repairs or service performed. You will use original equipment manufacturer's pans or those of equal value, quality, and performance in the maintenance and service of the Vehicle. We may but are not required to provide you with a replacement vehicle for any reason. You will mairdal n and keep in the Vehicle a record of all maintenance performed on the Vehicle. This mairdenance record will be available to us at any time, and will be provided to us at the end of the Lease. Registration, Parking Tickets, Tolls and Taxes. You must keep the Vehicle currently registered. You must pay ail parking tickets, tolls and traffic fines relating to the Vehicle. If you do not pay such tickets. Ills and fines, we may do so for you, and you will pay us upon demand. We may add the amount to what you owe us if you do not pay us when we make demand. You must pay when due or reimburse us If we pay for you, all government charges, fees and taxes whether assessed on you, us, or the Vehicle. You will riot have to pay our income taxes. If you do not pay the charges. fees and taxes, and interest or penalties are assessed (unless the interest a penalties are a result of our negligence), you must pay the interest or penalties when due or reimburse us if we pay them. You must pay personal property taxes, ad veto rem, sales, use or similar taxes assessed on the Vehicle, whether such fees or taxes are billed during or after the lease term, and whether you are billed for them by the government or whether we pay them and pill you far them or Include the amount of such taxes as part of your scheduled pay men L We may change your scheduled payment if taxes change. If you don't pay a fine. penalty, toil or parking ticket and we elect to pay it, you will reimburse us for the amount paid plus the Item 15 Administrative Fee. Use of the Vehicle. You will keep the VaNde free from any liens or claims. You have the risk of loss, and are responsible for the Vehicle's damage or destruction. You will not: • Use the Vehicle illegally, improperly such as for lowing that exceeds the manufacturer's towing recommendations, or for hire, such as for providing tab services or for business purpose rideshanng; • Without our prior written consent, alter or install equipment that makes the Vehicle unsafe or unlawful to operate; • Use the Vehicle in a manner that your insurance policy prohibits or in a way that produces unusually high depredation; • Allow unlicensed lovers to drive the VaNde; • Use the Vehicle for more than 30 days outside the state where you originally registered the Vehicle without pdorwritten notice to us and our prior wd len consent; • Take the Vehide out of the United States without our prior written consent; • Use [he Vehicle in high performance driving events, auto racing of any kind, high performance schools, or any similar activities; • Use the Vehicle for off -road travel or activities unless the Vehicle is a sport utility Wide; or • Change the Vehicle without our prier written consent. You volt not let anyone else do any of these things. g) Indemnification. We are not responsible for any Injuries, damages, expenses or claims, including claims for attorney fees or under the strict liability doctrine, caused by the maintenance, condition, or operation or use of the Vehicle. You agree to indemnify and hold us (and our assignees, successors, agents, and insurers) harmless for all such injuries, damages, expenses and claims. (k) Assignment of Returned Premiums and Other Amounts. You assign to returned premiums or charges or other amounts relating to insurance or any service sold in connection with this Lease and returned or paid to us. We will use these amounts to reduce amounts you owe under the Lease. You will earn no interesi, increase, or profit with respect to such properly. (1) Your Odometer Obligations. You will maintain the odometer of the Vehicle so that it always re the Vehicle's actual mileage. If the odometer is at any time mopw&o, you w ll provide uu reasonable evidence of the Vehido's actual mileage. if you are unable to do so. you will pay i reasonable estimale of any reduction of the Vehicle's fair market value caused by the inabi determine the Vehcws actual mileage. You vrill provide us with an odometer certification at am we request one. We may request more than one certification during the term of this Lease. Important Note: Federal law requires you to tell us the Vehicle's mileage in connection a transfer of Vehicle ownership. You may be fined andlor imprisoned if you do not corn the disclosure or if you make a false statement. (m) Assignment and Transfer of the Vehicle. You may not assign the Lease at transfer the Vc without our prior written permission. We may assign all of our rights under this Lease. Any p to whom this Lease is assigned may reassign it.. Any sale and assignment by us will. n considered to change materially your duties, burden. or risk under this Lease. (n) Ownership. We are the sole owners of the Vehicle including original accessories and any ins after the Lease begins. This is a true lease for tax and other purposes and we receive all bone ownership. We have not given you any information or advice regarding possible tax consequi under this Lease. (a) inspection. Upon reasonable notice to you, at any reasonable place and time we choose wr inspect this Vehicle and you agree to cooperate with such inspection. (p) Waiver. We may delay or refrain from enforcing any of our rights under this Lease vnshout them, (q) Giving Notice. Notices may be given personally or sent by first class mail. Notices mailed to us be sent to the address shown in this lease or as we otherwise direct from time to time. Notice. be deemed given to us when they are personally given or actually received at our address. Ni shall be deemed given to you when they are personally given or when placed in the mail, addri 10 you at your address then shown on our records, even though you might not actually receik mailed notice. You agree that 10 days' notice is a reasonable notice period, unless state taw rot a longer period, in which case you agree that the state -required period is reasonable. (r) Servicing and Collection Contacts. You agree that we as well as any third pary calling c behalf and any assignee may try to contact you in writing, by a -mail, or using prerecorder voice messages, text messages, and automatic telephone dialing systems, as the law allow! also agree that we as well as any third party calling on our behalf and any assignee may contact you in these and other ways at any address or telephone number you provide us, even telephone number is a cell phone number or the contact results in a charge to you. You ag provide us with current contact information. (s) Additional Amounts Due and Additional Credits. Regardless of how this Lease ends, yc owe us the [olloWng amounts: • Any official fees and takes related to the termination. • Any amounts due under thus Lease including any unpaid late charges or other amounts due becaus failed to meet your obligations under ibis Lease ('Additional Amounts Duel. If this Lease ends we may cancel any optional insurance, maintenance, service, or other contracts included i Lease or claim benefits under them to reduce what you owe or repair the Vehicle ('Add Credits"}. (t) Turrt4n Fee Waiver. The Item 4ATurn- In Fee will be waived if, at the time this Lease ends. you into a motor vehicle lease or installment sale contract that the dealer assigns to Honda Fin Services. (u) Llabllity Upon Terminafon at Scheduled Lease End or On or After the Start of Last Me Period. Upon return of the Vehicle, you will pay us the total of the followf ng amounts: • the It[ Tum-In Fee unless this fee is waived under Item 25(t); • an excess mileage charge for any m excess of the permitted mileage during the scheduled lease term al the rate per mile shown h 8; • any excess wear charge (Item 25(c)); . any amounts due under Item 25(f) because you fat return the Vehicle on time; • the Additional Amounts Due (see Item 2,5(s)). We will app Additional Credits to the amount you owe (see item 25(s)). (v) Settlement of Insurance Claims. if there is any damage or loss to the Vehicle, you agree tf or our agent may settle any insurance claim or sign your name on any Ole or registration or e check or draft we receive for that Vehicle damage or loss. (w) Jury Trial Waiver. In the event of litigation, concerning any claim or dish whether In contract, tort, or otherwise, you and we each agree to waive any you and we may have to a jury trial, as the law allows. (x) Telematics System Consent. The Vehicle is equipped with a Telemalics System that collect transmits to Lessor and its affiliates detailed information about the Vehicle's location, cony operation (including speed, throttle and brake input. crash events and servicing), informatic may be tied to the vehicle identification number (ViN) and can be combined to create a trac vehicle, as well as the operator's utilization of Vehicle features. One of the important functions � program is to provide Lessor with important real -world information about Lessee use, indutSn not limited to: use habits, demographic profiles, and vehicle performance. You authorize us {r our affiliates) to ooliect, retain, and use such information. (y) Like -Kind -Exchange (Life) Notice. Notice is hereby given that HVT, Ino and Honda Lease have assigned all of their fights )but not their obligations) to purchase and<or sell this Veit Honda Finance Exchange, Inc., pursuant to the Sib -Servicing and Master Exchange Agreem (z) General. Federal law and the law of the state of Lessor's address on page t of this Lease al: this Lease. If any part of this Lease is invalid, unenforceable or illegal in any jurisdiction, the pa is invalid, unenforceable or illegal wit1 not be affective as to that jurisdiction. The rest of the I will be enforceable except as provided in the Arbitration Provision, on page 5 of this Lease Lease is our entire agreement. We have made no promises to you rot contained in this Lease. part of this Lease is found by a court or other dispute resolution body to be void or unenforo this Lease is to be read as if that part were never contained in this Lease. c O O N O W C d E t v M Q C to E t v its Q Lessee Initials X Co -Lessee Initials x N/A HFS-UCL-WA-eps MraRhfe?i gA�A91Af-h7rl7-4Jq Packet =P9.58 26. ARBITRATION PROVISION ARBITRATION PROVISION PLEASE REVIEW - IMPORTANT- AFFECTS YOUR LEGAL RIGHTS 1. EITHER YOU OR WE MAY CHOOSE TO HAVE ANY DISPUTE BETWEEN US DECIDED BY ARBITRATION AND NOT IN COURT OR BY JURY TRIAL, 2. IF A DISPUTE IS ARBITRATED, YOU WILL GIVE UP YOUR RIGHT TO PARTICIPATE AS A CLASS REPRESENTATIVE OR CLASS MEMBER ON ANY CLASS CLAIM YOU MAY HAVE AGAINST US INCLUDING ANY RIGHT TO CLASS ARBITRATION OR ANY CONSOLIDATION OF INDIVIDUAL ARBITRATIONS. 3. DISCOVERY AND RIGHTS TO APPEAL IN ARBITRATION ARE GENERALLY MORE LIMITED THAN IN A LAWSUIT, AND OTHER RIGHTS THAT YOU AND WE WOULD HAVE IN COURT MAY NOT BE AVAILABLE IN ARBITRATION. Any daim or dispute, whether in contract, tort, statute or otherwise (including the interpretation and scope of this Arbitration Provision, and the arbitrability of the daim or dispute), between you and us or our parents, subsidiaries, affiliates, employees, officers, agents, representatives, predecessors, successors or assigns. [individually and mllectively'us' or 'our") which arises out of or relates to your credit applicaton, origination or servidng of this Lease, the manufacture, delivery, condition, or performance of [his Vehide, any representations, omissions, or warranties, or any resulting transaction or relationship (includirig any such relationship with third parties who do net sign this Lease) shall, at your or our election, be resolved by neutral, binding arbitration and not by a court action. If federal law provides that a claim or dispute is not subject to bindirg arbitration, this Arbitration Provision shall not apply to such claim or dispute. Any claim or dispute is to be arbitrated by a single arbitrator on an individual basis and not as a class action. You expressly waive any right you may have to arbi Vale a doss action. You may choose the American Arbitration Association www.adr.o , JAMS (wwwJamsadr.coml, National Arbitration and Mediation fwww.mmadEopm_ ), or any other organization to conduct the arbitration subject to our approval, You may get a copy of the rules of an arbilration organization by contacting the organization or visiting its website. Arbitrators shall be attorneys or retired judges familiar with vehicle leasing, auto or consumer finance, and shall be selected pursuant to the applicable rules. The arbitrator shall apply governing substantive law and the applicable statute of limitations. The arbitration hearing shall be conducted in the federal dstrict in which you reside unless the Lessor named on page 1 of this Lease is a party to the claim or dispute, in which case the hearing will be held in the federal district where this Lease was executed. You and we will pay fhe filing, administration, service, or case management fee and the arbitrator or hearing fee in accordance with the rules and procedures of the chosen arbitration organization. If the rules of the chosen arbitration organization do not specify how fees muss be allocated, we will pay the filing, administration, service or case management fee and ft arbitrator or hearing fee up to a maximum of $5,000, unless the law requires us to pay more. The amount we pay may be reimbursed in whole or in part by decision of the arbitrator it the arb[Vator finds that any of your claims is frivolous under applicable law. Each party shall be responsible for its own attorney, experl and other fees, unless awarded by the arbitrator under applicable law. If the chosen a0tration organization's rules conflict with this Arbitration Provision, then the provisions of this Arbitration Provision shall control. Any arbitration under this Arbitration Provision shall be governed by the Federal Arbitration Act (9 U.S.C. § t at seq.) and not by any state law cunceming arbitration. Any award by the arbitrator shall be in writing and will be final and biriding on all parties, subject to any Iimifed right to appeal under the Federal Arbitration Act. You and we retain the right to seek remedies in small claims court for disputes or claims within that court's jurisdiction, unless such action is transferred, removed or appealed to a different court. Neiiher you nor we waive the right to arbitrate by using self-help remedies, such as repossession, or by filing an action to recover the Vehicle, to recover amounts you owe under this Lease, or for individual injunctive relief. Any court having jurisdiction may enter judgment on the arbitrators award. This Arbitration Provision shall survive any termination, payoff or transfer of this Lease. If any part of this Arbitration Provision, other than waivers of class action rights, is deemed or found to be unenforceable for any reason, the remainder shall remain enforceable. If a waiver of class action rights � deemed or found to be unenforceable for any reason in a case in which cuss action allegations have been made, the remainder of this Arbitration Provision shall be unenforceable. Oat U,t; If you would like t0 opt out of arbitration, you may send us a written notice of opt out. The notice of opt out must provide your name, a description of the leased vehicle, including vehicle identification number (VIN). and a statemerrt that you want to opt out of the arbitration provision. The written notice must be postmarked within 30 days of the date of this Lease and sent to Honda Fnanda Services, P.O. Box 165007, Irving, TX 75016. You agree that we may make changes to Ibis Arbitration Provision if we notify you of the changes and give you another opportunity to opt out. FxA 4 Eel � I .1:1� If I elect to resolve any dispute by neut Pursuant to the terms of that certain agreement between Lessor and the Assignee for the assignment of leases by Lessor to Assignee from time to time, Lessor hereby assigns all right, c title and interest in the Lease and the Vehicle and rights the Lessor may have under any guaranty executed in connection with the Lease, with full powers to Assignee to collect and 4) discharge all obligations, any guaranty and this assignment. a)a1 O gn� ding arbitration and not by a court action. See the Arbitration Provision for additional information concerning the agreement to arbitrate. W Agreement to Arbitrate: By signing below, you aee that, pursuant to the Arbitration Provision, Item 26 above, you or we may bin Lessee Signs X Co -Lessee Signs X NOTICE TOTHE LESSEE: DO NOT SIGN THIS LEASE BEFORE YOU READ IT OR IN BLANK. YOU ARE ENTITLED TO A COPY OF THIS LEASE WHEN YOU SIGN IT. KEEP IT PROTECT YOUR LEGAL RIGHTS. YOU AGREETDTHE TERMS OFTHIS LEASE.YOU ACKNOWLEDGE YOU HAVE EXAMINEDTHE VEHICLE,THAT THE VEHICLE IS EQUIPPED AS YOU WANT, ANDTHAT IT Is GOOD CONDITION.YOU ACCEPTTHE VEHICLE FOR ALL PURPOSES OFTHE LEASE.YOU UNDERSTAND THAT YOU HAVE NO OWNERSHIP RIGHTS IN THE VEHICLE UNLE YOU EXERCISE YOUR OPTION TO PURCHASETHE VEHICLE.YOU CONFIRM THAT BEFOREYOU SIGNEDTHIS LEASE, WE GAVE ITTO YOU, AND YOU WERE FREE TOTAKE AND REVIEW IT.YOU ACKNOWLEDGE THATYOU READ ALL PAGES OFTHIS LEASE, INCLUDINGTHE ARBITRATION PROVISION ABOVE (ITEM 26), BEFORE SIGNING BEL( YOU CONFIRM THATYOU RECEIVED A COMPLETELY FILLED -IN COPY WHENYOU SIGNEDTHIS LEASE. LESSEE SIGNATURES Lessee Signature NIA DateO6/20/202 Co -Lessee Signature NIA Date NIA Type/Print Lessee Name NIA Type./Print Co -Lessee Name NIA Commercial Lessee EDMONDS POLICE DEPARTMENT Date 06/20/2023 By Type/Print Name EDMONDS POLICE DEPARTMENT Type/Print Title NIA GUARANTY: To induce us to lease the Vehicle to Lessee, each person who signs as a Guarantor individually guarantees the payment of this Lease. If Lessee fails to pay any money owing on this Lease, each Guara must pay it when asked. Each Guarantor will be table for the total amount owing even if other persons also sign as Guarantor, and even if Lessee has a complete delense to Guarantor's demand for reimbursement. E Guarantor agrees to be liable even f we do one or more of the following: (1) give the Lessee more time to pay one or more payments; (2) give a full or partial release to any other Guaranlor, t3y accept less from the Les than the total amount owing; or (4) otherwise reach a settlement relating to this Lease or extend the Lease. Each Guarantor acknowledges receipt of a completed copy of this Lease and Guaranty at the time of signing To the extent pens tted by applicable taw, Guarantor wad es notice of acceptance of this Guararrly, notice of the lesseewamo s "ayrriWr non performance, and defaull; and nos of the amount owing arty ti g at me, and of any derrends upon the Les: Guarantor Signature X NIA Date NIA TypetNint Guarantor Name NIA Guarantor Address NIA LESSOR'S ACCEPTANCE The Lessor's authorized signature indicates the Lessor has accepted the terms, conditions and obligations of this Lease. Lessor Name: LYNNWOOD HONDA By: Type/Print Name: Assignee Name: SELECT LEASING TType/Print Title: Manager c E E O N U M O N 01 N to C O to c O C O C 0 2 0 0 3 C C J C 0 O O N O W G� Q Lessee Initials X Co -Lessee Initials X NIA 111VaBhfs21 1LAgw' FORM NO. HFS-UCL-WA-eps-141REV. lrrer C2W1 The ReYnordsarrd RePnords Company a354236f-b7d7-4807-gcc6-6af6edebdc2b THERE ARE NO MHESS FOR PURAPOSE OFTHtS FORK CONSULT YOUR OWN LEGAL COUNSEL. HFS-LICL- WA-eps Packet Pg. 59 c E E O N U M O N 01 N to C O to c O C O C 0 2 0 0 3 C C J C 0 O O N O W G� Q Lessee Initials X Co -Lessee Initials X NIA 111VaBhfs21 1LAgw' FORM NO. HFS-UCL-WA-eps-141REV. lrrer C2W1 The ReYnordsarrd RePnords Company a354236f-b7d7-4807-gcc6-6af6edebdc2b THERE ARE NO MHESS FOR PURAPOSE OFTHtS FORK CONSULT YOUR OWN LEGAL COUNSEL. HFS-LICL- WA-eps Packet Pg. 59 7.7.b Attachment B Courtesy Vehicle Donation Agreement Lynnwood Honda 22020 Highway 99 P.O. Box 1177 Edmonds, WA 98020.1177 425-775-7575 Fax 425-672-0500 http:///ynnwoodhonda. com Lynnwood Enterprises, Inc. dba Lynnwood Honda donates the use of a 2023 Honda CRV EX VIN# (TBD) to the Edmonds Police Department in accordance with the following terms and conditions: 1. The car shall be used by the Community Engagement Officer while performing department duties. 2. Lynnwood Honda is responsible for paying any lease payments, automobile licensing fees, applicable state use taxes, and any taxes in connection with the donation of this vehicle to the Edmonds Police Department. 3. The Edmonds Police Department will carry property (collision and comprehensive) and liability insurance on the vehicle as provided by the Washington Cities Insurance Authority. 4. This vehicle is donated for 24 months or 30,000 miles. The vehicle is to be kept clean and with no unrepaired accident damage. 5. The driver may bring the vehicle to Lynnwood Honda for periodic maintenance at the donor's expense. Alternatively, Edmonds Police Department may have the maintenance performed by a qualified mechanic according to the manufacturer suggested maintenance schedule. 6. Lynnwood Honda agrees to permit the Edmonds Police Department to add graphics to the vehicle at their expense (including the cost of removal). 7. Repairs or damage outside the scope of the manufacturer warranty or outside of normal maintenance will be covered by the Edmonds Police Department. On behalf of Lynnwood Enterprises, Inc. dba Lynnwood Honda, I hereby tender the above - described donation to the Edmond Police Department, subject to the terms and conditions described herein. Wendy Nelson Popke Date Received on behalf of Edmonds Police Department Date N E W C A R S S E R V I C E P A R T S U S E D C A R S 40 Packet Pg. 60 7.7.c NO IIIIIIN 11 IOAI. I.N INEN.INCIE. LL .11M Q Packet Pg. 61 • COMMUNITY ENGAGEMENT COMMUNITY ENGAGEMENT VEHICLE DONATED BY: Lynnwood Honda PIN COMMUNITY ENGAGEMENT 7� job, 7.7.c s Q Packet Pg. 63 7.7.d RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO ACCEPT A DONATION IN THE FORM OF A TWO YEAR VEHICLE LEASE FROM LYNNWOOD HONDA FOR USE BY THE EDMONDS POLICE DEPARTMENT. WHEREAS, the City of Edmonds has received notice that Lynnwood Honda desires to donate the use of a new Honda vehicle to the Edmonds Police Department for the use of the Community Engagement Officer for a period of two years; and WHEREAS, the vehicle and the terms of the two-year lease are described in the Closed End Motor Vehicle Lease ("Lease") attached hereto as Attachment A; and WHEREAS, the intent of the parties regarding responsibility for the lease payments and other conditions of the lease are described in the Courtesy Vehicle Donation Agreement ("Agreement") attached hereto as Attachment B; and WHEREAS, Chapter 3.45 of the Edmonds city code regulates the acceptance of donations to the City; and WHEREAS, ECC 3.45.030 provides that "[a]ll monetary and nonmonetary donations with a current value of up to $10,000 may be approved and accepted for the city by the mayor. All donations with a value greater than $10,000 must be approved by the city council before acceptance"; and WHEREAS, Lynnwood Honda would like to provide the city with a donation in the form of a two-year vehicle lease valued at Twelve Thousand Dollars ($12,000.00); and WHEREAS, the City Council, after review and discussion, has determined that it is in the best interests of the city to approve the acceptance of the donation on behalf of the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Recitals. The recitals set forth above are hereby incorporated by reference as if set forth fully herein. Section 2. Acceptance of Donation. The acceptance of the donation from Lynnwood Honda in the form of the two-year vehicle Lease set forth in Attachment A with a value of $12,000.00, which lease is to be undertaken in accordance with the Agreement set forth in Attachment B, is approved and such donation will, to the extent reasonably feasible, be used consistent with the donor's desired use. The mayor is hereby authorized to sign the Lease and the Agreement. Packet Pg. 64 7.7.d Section 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. RESOLVED this day of July 2023. I_11»:Z61VI a MAYOR, MICHAEL NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 65 7.8 City Council Agenda Item Meeting Date: 07/18/2023 Body Worn Camera (BWC) Redaction Fees Staff Lead: Shane Hawley Department: Police Services Preparer: Alexandra Ehlert Background/History Body Worn Camera's (BWC's) have become common place throughout the country in the Law Enforcement community. They provide police departments additional opportunities for transparency as well as high level evidence collection. In 2021, the Edmonds Police Department launched a trial program for BWC's with a limited number of officers. In 2023, the program was completed and every officer and patrol vehicle is now carrying a BWC. This increased the number of BWC's in use by 6 times the trial number. The program has done exactly what it intended to do; capture a lot of video footage. This increase in video footage has also dramatically increased the volume of public disclosure requests for video footage. These requests are handled by two full time employees. However, the time involved in that process is substantial. For every minute of video footage, it can take up to ten minutes of staff time to analyze and redact the footage. RCW 42.56.240 (14) allows for law enforcement agencies to charge requestors for reasonable costs associated with BWC redactions. The RCW provides specific exemptions to charging certain requestors (attorney's, civil rights organizations, etc). This resolution calls for adoption of $0.77 per minute for redaction time. This was calculated based on the average hourly rate of our current public disclosure specialists in the police department. Staff Recommendation Accept the Body Worn Camera Fee Schedule, per the resolution as allowed under RCW 42.56.240(14). This was reviewed by the Personnel and Public Safety Committee on July 11 and approved to go to the consent agenda. Attachments: Resolution - Edmonds Body Worn Camera Fees Packet Pg. 66 7.8.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, (ADOPTING FEESI FOR STAFF TIME TO REDACT EDMONDS POLICE DEPARTMENT BODY WORN CAMERA VIDEO RECORDINGS REQUESTED PURSUANT TO PUBLIC RECORDS REQUESTS WHEREAS, the City of Edmonds Police Department implemented a Body Worn Camera program in equipping officers with said cameras; and WHEREAS, body camera recordings are public records subject to disclosure per Chapter 42.56 Revised Code of Washington (the Public Records Act); and WHEREAS, pursuant to RCW 42.56.240(14)(f)(i), law enforcement agencies are permitted to charge requesters, not exempted under RCW 42.56.240(14)(e), the reasonable costs of redacting body worn camera recordings prior to disclosure; and WHEREAS, the Edmonds Police Department analyzed a 2018 City of Seattle Revised Body Worn Video Redaction Study Narrative (Seattle Study) which determined the amount of time it would take to redact body worn camera recordings; and WHEREAS, the Seattle Study concluded that it takes ten minutes of staff time per minute of raw footage for targeted video redaction (with or without audio redaction), five minutes of staff time per minute of raw footage for targeted audio redaction alone, and one minute per segment of raw footage for screen blur or screen blackout; and WHEREAS, the Edmonds Police Department will adopt the Seattle Study time estimates so that it can provide requestors with costs estimates for redacting body worn video recordings; and WHEREAS, the Edmonds Police Department employees several disclosure specialists that are able to redact body worn camera recordings in response to public records requests; and WHEREAS, the average per minute salary of the disclosure specialists is $0.77/minute and this dollar amount will be used to calculate the actual body worn camera redaction fees that Edmonds Police Department will charge requestors; and WHEREAS, Edmonds will not be including the cost of redaction technology within its fees; and WHEREAS, the City Council would like to include the body worn camera redaction fees within the city's fee schedule so that the city can recover the actual cost of staff time incurred to redact body worn camera recordings in response to public records request as permitted by state law; Commented [PT1]: We can say, amend the fee schedu ' adopt or include these fees. I would like to be consistent w however Edmonds currently adopts new fees into its fee sc this may need to be revised. N N LL c- so d— c� m Packet Pg. 67 7.8.a THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Fee Schedule. The Edmonds Police Department will charge requestors not exempted per RCW 42.56.240(14), the actual staff time cost incurred for redacting body worn video recordings at a rate of $0.77 per minute and will use the Seattle Study to provide cost estimates to requestors. RESOLVED this day of , 2023. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 68 7.9 City Council Agenda Item Meeting Date: 07/18/2023 Tree Board Member Appointment Approval Staff Lead: Deb Powers Department: City Council Preparer: Debbie Rothfus Background/History The Citizens' Tree Board encourages the planting, protecting, and maintaining of trees for long-term community benefit. The Tree Board has an advisory role to the mayor, City Council and to other boards and commissions on matters outlined in Chapter 10.95.030 of the Edmonds City Code. Should a Tree Board vacancy occur, a new member is appointed by the corresponding number council position for the remainder of that councilmember's term and confirmed by a majority of the full City Council per ECC 10.95.13. Tree Board Position #2 was vacated on May 10, 2023. The opening was publicly advertised for 30 days, applications accepted and reviewed by City Councilmember Will Chen. Staff Recommendation City Council approve Councilmember Chen's appointment for Tree Board Position #2, Ian Higgins. Narrative Please see attached application. Attachments: Higgins -Tree Board App_Redacted Packet Pg. 69 7.9.a Edmonds Citizen Board and Commission Application (PLEASE PRINT OR TYPE) NOTE: This form is a public record and may be subject to disclosure upon request Edmonds Tree Board (Board or Commission) Name:lan Higgins Address, ` Edmonds, WA 98020 Date; 6/22/2023 Day Phone - Evening Phone Cell. E-mail. Occupational status and background: Hydrologist/Engineer II King County Water and Land Resources Devision Former Environmental Microbiologist with water utility, Biologist with USFS, native plant restoration lead for on -campus landscaping program. B.S. Environmental Chemistry Warren Wilson College, M.S. Geoscience West Chester University of PA Organizational affiliations: None at present. While it should be apparent for jurisdictional reasons; I would not be representing my current employeer (King County) in any official capacity while on the Tree Board. Why are you seeking this appointment? I hope to leverage my skills and background in ecology, botany and hydrology to bring scientifically sound and socially just urban forestry practices to the City of Edmonds. I am enjoying the process of turning my yard here in Edmonds into a functioning ecosytem, and see the value of this approach to the city as a whole, What skills and knowledge do you have to meet the selection criteria? Over 10 years of professional experience in botany, hydrology and ecology; experience with landscaping and native plant restoration Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds:. None Additional comments. Edmonds can be beautiful, walking around can feel like a lush garden, this Is not ture for the entirety of Edmonds. I hope to leverage my position to not only foster ecologically sound managment decisions, but also to make trees and nature accessable to everyone. Please return this completed form to: Edmonds City Hall 121 5ch Avenue North Ian Higgins Edmonds, WA 98020 Signature ca ro Iv n.la fave CccDe d mond swa .Rov Phone:425.771.0247 i Fax:425.771.0252 Revised4130114 Packet Pg. 70 7.10 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Appointment Confirmation Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History The Planning Board Alternate position was open due to the resignation of Todd Cloutier, Position #7. Per code, position #7 was filled by Planning Board Alternate Nick Maxwell, leaving the Alternate position open. The open position was advertised on 5/15/2023. Staff Recommendation Confirm appointment of Emily Nutsch to the Planning Board Alternate position. Narrative Mayor Nelson recommends appointment of Emily Nutsch to the open Planning Board Alternate position. Packet Pg. 71 7.11 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Confirmation of Appointment Staff Lead: Jessica Neill Hoyson Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In 2023, the Council directed that the five open positions be filled so that the Commission could commence work. Staff Recommendation Confirm Mayor's appointment to the Salary Commission (Kathy Ehrlich) Narrative The Salary Commission positions were advertised in May 2023. An insufficient number of applications were received by the application deadline date so it was extended and re -advertised. Candidates were interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts. Packet Pg. 72 7.12 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Appointment Confirmation Staff Lead: Jessica Neill Hoyson Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In 2023, the Council directed that the five open positions be filled so that the Commission could commence work. Staff Recommendation Confirm Mayor's appointment to the Salary Commission (Gary Holton) Narrative The Salary Commission positions were advertised in May 2023. An insufficient number of applications were received by the application deadline date so it was extended and re -advertised. Candidates were interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts. Packet Pg. 73 7.13 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Appointment Confirmation Staff Lead: Jessica Neill Hoyson Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In 2023, the Council directed that the five open positions be filled so that the Commission could commence work. Staff Recommendation Confirm Mayor's appointment to the Salary Commission (Angela Zhang) Narrative The Salary Commission positions were advertised in May 2023. An insufficient number of applications were received by the application deadline date so it was extended and re -advertised. Candidates were interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts. Packet Pg. 74 7.14 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Appointment Confirmation Staff Lead: Jessica Neill Hoyson Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In 2023, the Council directed that the five open positions be filled so that the Commission could commence work. Staff Recommendation Confirm Mayor's appointment to the Salary Commission (Bill Taylor) Narrative The Salary Commission positions were advertised in May 2023. An insufficient number of applications were received by the application deadline date so it was extended and re -advertised. Candidates were interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts. Packet Pg. 75 7.15 City Council Agenda Item Meeting Date: 07/18/2023 Board/Commission Candidate Appointment Confirmation Staff Lead: Jessica Neill Hoyson Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 2022, by Ordinance 4252, the City Salary Commission was re -adopted creating five open positions. In 2023, the Council directed that the five open positions be filled so that the Commission could commence work. Staff Recommendation Confirm Mayor's appointment to the Salary Commission (Brook Roberts) Narrative The Salary Commission positions were advertised in May 2023. An insufficient number of applications were received by the application deadline date so it was extended and re -advertised. Candidates were interviewed by Mayor. As a result, Mayor is appointing these five candidates to serve on the Commission; Kathy Ehrlich, Gary Holton, Angela Zhang, Bill Taylor, and Brook Roberts. Packet Pg. 76 8.1 City Council Agenda Item Meeting Date: 07/18/2023 Resolution Increasing Vehicle License Fee - Transportation Benefit District Staff Lead: Oscar Antillon Department: City Clerk's Office Preparer: Nicholas Falk Background/History The Transportation Benefit District (TBD) was adopted in February of 2009. While the costs of maintenance and preservation of the streets have increased significantly, the fee has remained the same since 2009. In that time, the Street Maintenance budget has increased by approximately 60%, directly impacting the general fund. While the TBD fees remain the same, city infrastructure needs continue to increase with more traffic control devices and more maintenance and repair required for deteriorating infrastructure. This year, the recommended investment for the pavement preservation program was $2.8M, this is $1.3M higher than what the city has been able to fund. This shortfall will significantly increase the cost to repair or restore our roadway network in the future. Transportation Benefit District revenue is one of few sources available to fund ongoing maintenance and repair activities. Per chapter 3.65.030 of the Edmonds Municipal Code the council may authorize a motor vehicle license fee as follows: 1. A vehicle fee of up to $20.00 per vehicle as provided for by RCW 82.80.140; 2. A vehicle fee of up to $40.00 as provided in RCW 82.80.140 if a vehicle fee of $20.00 has been imposed for at least 24 months; or 3. A vehicle fee of up to $50.00 as provided in RCW 82.80.140 if a vehicle fee of $40.00 has been imposed for at least 24 months and the city has met all of the requirements of RCW 36.73.06(6). Staff Recommendation Approve resolution increasing transportation benefit district vehicle fees from $20 to $40. Narrative The demand for maintenance and operational funds has increased continually. The number of traffic control devices has increased along with a deteriorating infrastructure due to less than recommended investment in the pavement preservation program. Investment at the right time is critical to maximize the effectiveness of limited funds. When timely investments are made, infrastructure conditions stabilize and costs to maintain and preserve remain low. With a higher demand to increase pedestrian and bicycle safety, those systems continue to grow. In the last five years, two traffic lights and pedestrian signal improvements in thirty locations have been added. These systems require maintenance, repair, and replacement in future years. Deferred maintenance due to limited funding results in the deterioration of the infrastructure and higher maintenance and repair needs. The current funding available will not be enough to properly maintain Packet Pg. 77 8.1 the infrastructure. Attachments: Ordinance TBD increase 4.11.23 Packet Pg. 78 8.1.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, INCREASING THE VEHICLE LICENSE FEE AUTHORIZED BY RCW 82.80.140 FROM TWENTY DOLLARS TO FORTY DOLLARS. WHEREAS, pursuant to Ordinance 4053, the City of Edmonds assumed all the powers of the transportation benefit district that it created in 2008; and WHEREAS, pursuant to RCW 36.73.065, a transportation benefit district that includes all the territory within the boundaries of the jurisdiction establishing the district may impose by a majority vote of the governing board of the district up to $40 of the vehicle fee authorized in RCW 82.80.140 if a vehicle fee of $20 has been imposed for at least 24 months; and WHEREAS, a city having assumed a district can do the same thing by a majority vote of its city council; and WHEREAS, the $20 vehicle license fee has been imposed since 2009; and WHEREAS, the city council would now like to increase the vehicle license fee from $20 to $40; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The vehicile fee authorized in RCW 82.80.140 is hereby increased from twenty dollars ($20) to forty dollars ($40). Section 2. The fee increase in Section 1, above, shall take effect as soon as it can be implemented by the Department of Licensing. RESOLVED this day of , 2023. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: Packet Pg. 79 8.1.a CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 80 8.2 City Council Agenda Item Meeting Date: 07/18/2023 Authorization for Mayor to Sign Contract with VIA Architecture for Comprehensive Plan Update Staff Lead: {Type Name of Staff Lead) Department: Planning Division Preparer: David Levitan Background/History At their July 5, 2023 special meeting (Item 9.2; 1:24:00 minute mark of video), the City Council reviewed a draft scope of work and budget from a consultant team lead by VIA Architecture to provide services related to the 2024 Comprehensive (Comp) Plan Periodic Update. VIA was selected following a competitive request for proposals (RFP) process that resulted in four proposals, with the top two teams being interviewed in May 2023. City Council had a robust discussion about the draft scope of work on July 5, with much of it focused on the proposed approach to consolidate supplemental environmental review for the Highway 99 subarea with the Comp Plan Environmental Impact Statement (EIS). Lindsey Amtmann from Herrera Environmental (the SEPA subconsultant for the VIA team) was in attendance to answer Council questions about the proposed approach. Ms. Amtmann provided context on how potential land use and zoning changes within the subarea would be best considered as part of the citywide EIS alternatives before moving forward with a standalone SEIS for the subarea. Additional feedback on the scope of work was provided by councilmembers during the July 11 Public Safety, Planning, Human Services and Personnel Committee meeting (Item 5: 49:00 mark of video) and by the Planning Board during their July 12 meeting (Item 8.13; 1:02:30 mark of video). Staff also emailed community members who testified in October 2022 in support of the preparation of a Supplemental Environmental Impact Statement (SEIS) for the Highway 99 subarea to let them know of the proposed consolidated SEPA approach and to offer them an opportunity to provide public comments on July 12 (Planning Board) and July 18 (City Council). To date, one email (from Natalie Seitz) has been received on the proposed approach, which was emailed to the Planning Board and City Council on July 11. In addition to the EIS discussion, feedback received by the City Council and Planning Board included: Explore ways to incorporate community groups and local media sources that are already engaging residents and businesses on topics related to the Comp Plan. Ensure that a consolidated EIS approach provides the same level of environmental review envisioned for the Highway 99 SEIS. Solicit applications for the Community Champions Steering Committee, as opposed to appointing members. Bring back the Waterfront Issues Study (Findings and Recommendations Memo) for Council review before it is incorporated into the Comp Plan analysis. Packet Pg. 81 8.2 Utilize city facilities for meetings and other community engagement whenever possible. Provide additional transparency on the draft vision statement by sharing the raw data on the city website. Identify opportunities to integrate boards and commissions other than the Planning Board into the process. Ensure that the housing analysis considers a variety of housing types, including cohousing. Verify that the contract would be billed on a time and materials basis and would not exceed the total budget amount with direct reimbursements. Provide a mix of in -person and online engagement tools (this will be further developed in the Community Engagement Plan), with as many in -person events as possible. Provide at least one statistically valid survey (can be included in engagement plan) and additional random surveys. Ensure that goals, policies, and information related to natural resources and environmental protection are given adequate attention. Spell out acronyms the first time they are used. Staff Recommendation Staff recommends that the City Council review the scope of work identified in Attachment 1, which has been updated to reflect City Council and Planning Board feedback, and authorize the mayor to sign a contract with VIA Architecture. Narrative Staff has incorporated Council and Planning Board feedback into the scope of work included in Attachment 1. The proposed scope of work includes a significant amount of community engagement and a major focus on illustrative and graphic -rich processes and materials, which is one of the main assets of selecting an architecture/urban design firm as the prime consultant. A series of meetings are planned at the neighborhood level, which will allow for targeted feedback on important topics such as a waterfront vision, neighborhood commercial uses, middle housing, and environmental impacts. Full consensus was not reached on the proposed approach to consolidate the Highway 99 SEIS with the Comp Plan EIS. However, staff and the consultant team are committed to a process and product that provides the same level of environmental review, impacts/mitigation analysis, and community engagement as a standalone SEIS, in a more streamlined and cost-efficient manner that evaluates any needed land use changes, analysis of impacts, and potential mitigation measures in the subarea in a coordinated effort with the rest of the city. Staff is requesting to utilize $111,000 of the $250,000 identified in the 2023 city budget for the Highway 99 SEIS for work tasks specially related to SEPA review and community engagement within the subarea (identified in red in Attachment 1). The remaining $139,000 would be available for a future standalone SEIS in the future if deemed necessary by the City Council., which could incorporate and reference much of the SEPA review from the Comp Plan EIS. The City Council would also have the option to rescind the Planned Action Ordinance and instead rely on project -level environmental review until an updated SEIS is prepared. Attachments: Attachment 1 - Draft Scope of Work Packet Pg. 82 8.2.a VIA — A PERKINS EASTMAN STUDIO CITY OF EDMONDS COMPREHENSIVE PLAN UPDATE SCOPE OF SERVICES Phase 1 Project Management, Meetings and Community Engagement Task 1 Project Management and Meetings Task 1.1: Project Management: The Project Manager acts as the point person that coordinates with the City/Steering Committee regularly to address data needs, coordinate review meetings, and other issues as needed. The Project Manager will coordinate with subconsultants to ensure consistency in the products and coordination of scope items under their purview. The Project Manager will attend bi-weekly meetings to provide progress reports. This budget assumes 1.5 Consultant attendees for approx. 32 meetings for the 18-month period. Deliverables • Project Schedule updates per scope document • Project Management meeting action items, and minutes Task 1.2: Meetings with Planning Board: The consultant team will coordinate with City staff for up to five meetings at strategic milestones to keep the Planning board abreast of Plan progress, debrief on community engagement events, and prepare for upcoming events. City staff is anticipated to provide more frequent updates to the Planning Board and other boards and commissions outside of these milestones. Select key members of the consultant team will attend all meetings, with other members attending as appropriate. Meetings will be held in -person or virtually, depending on the preference of the Board. The consultant team will work with city staff to identify opportunities for joint meetings with other city boards and commissions at certain milestones, such as the Economic Development Commission. For each meeting, consultants will prepare a presentation (as per planning phase) and a meeting summary, identifying relevant information shared during the meeting and board's feedback for subsequent incorporation of comments into deliverables. Assumptions • City of Edmonds staff will assist the Consultant in preparation of agendas for Planning Board • City of Edmonds staff will conduct follow ups as needed with individual Board members. Task 1.3 Meetings with City Council: The Consultant will brief the City Council on Comprehensive Plan progress at two milestones before the public hearing. First, City Council will be briefed at the end of Task 4 to review high level plan and policy alternatives and then second, during Task 8 to review the draft comprehensive plan document. Y 0 3.1 0 m a 0 U Cn a L 0 Packet Pg. 83 8.2.a VIA — A PERKINS EASTMAN STUDIO Task 1.4 Coordination with Transportation Plan Update: The consultant will coordinate with the City's transportation planning consultant team for identified Subtask 7C (Neighborhood Open Houses) and 7D (Planning Board and City Council Meetings) to present a complete vision to the community. Assumptions • The City of Edmonds will support the team in consultant coordination through regular reporting at Project management meetings. • The Transportation Consultant will provide materials for milestone meetings. Task 2 Community Engagement Task 2.1 Community Engagement Plan (CEP) Consultant will develop a community engagement plan consistent with the city's Equitable Engagement Framework to ensure broad participation from constituencies such as: businesses, artists, seniors, youth, social service providers, advocates, low-income residents. The CEP will aim to provide a mix of in - person and online engagement opportunities that meet the needs of the community. The CEP will work with the "Community Champions" Steering Committee that is meant to represent stakeholders historically underrepresented in comprehensive planning efforts. Additional organizations to include in the city's engagement strategy may include the Edmonds Senior Center, Edmonds School District, Edmonds Chamber of Commerce, Communities of Color Coalition, Alliance of Citizens for Edmonds, Edmonds Youth Commission, Compass Housing Alliance, Edmonds Diversity Commission, Sound Transit, Community Transit, Edmonds College, environmental organizations and local stakeholder groups. Deliverables: • Community Engagement Plan, including strategies for working with Community Champions, schedule of meetings, events, and desired collateral. Task 2.2 Neighborhood Community Meetings The Consultant will host up to two focused rounds of neighborhood meetings to address issues and opportunities pertaining to the five neighborhood commercial areas in Edmonds. Neighborhood meetings will be organized to effectively consolidate similar issues and questions, at minimum, meetings will be conducted to gather information building from the existing visioning material and test alternatives/design options. In some cases, and if warranted, smaller commercial centers may be held concurrently. Meetings will be scheduled to provide input before project "milestone" with City Council and Planning Board. Task 2.2.1 Highway 99/Lake Ballinger Subarea Focused Engagement The team will conduct 3-meetings with Highway 99 community supporting the 6t" Neighborhood Commercial center at Lake Ballinger to coordinate the Subarea Plan with the Comprehensive Plan, and address community concerns and opportunities. 2 Y L 0 w 0 m a 0 U Cn a 0 Packet Pg. 84 8.2.a VIA - A PERKINS EASTMAN STUDIO Materials will address potential impacts and necessary mitigation from expected development in the subarea and explore how to best integrate strategies proposed in the Comprehensive Plan process (missing middle, neighborhood commercial, and equity measures) to the Highway 99 subarea. Assumptions • Assumes two rounds of community engagement to be completed within 15 months. • All direct expenses related to community outreach including translation, interpretation, printing, mailers, room rental, online licenses, CBO compensation etc. to be directed to and paid for by the City of Edmonds. • City of Edmonds will provide additional staffing support for neighborhood meetings • Additional and/or alternative touch points with community will be discussed with staff. In this instance, neighborhood meetings may leverage City events, and the City may provide support for logistics and facilitation. Deliverables: • Neighborhood Commercial events and topics (see table below) • Hwy 99 subarea focused sessions (3— meetings) • Consultant attendance, thematic findings; summarized comments Minimum Number and Topics for Community Meetings: Project July -Sept 2023 Oct -Nov 2023 Feb -March Aug -Sept 2024 Oct -Nov Timeline 2024 2024 Overall Phase Visioning and first Existing Plan Alternatives, Draft Public Hearing listening sessions Conditions and Neighborhood Comprehensive Draft goals and Commercial Urban Plan and policies objectives Design Scenarios Waterfront ✓ ✓ ✓ ✓ ✓ Downtown ✓* ✓ ✓ ✓ Perrinville ✓* ✓ Five Corners ✓* ✓ Westgate ✓* ✓ Firdale ✓* ✓ Lake Ballinger ✓* ✓ Highway 99 ✓ ✓ ✓ ✓ ✓ (Task 2.2) *Builds from previous visioning work (Task 2.2) Includes potential staffing by the City (Task 2.2) Associated with Comp Plan EIS (Task 2.4) Associated with Comp Plan EIS (Task 2.4) Personnel assumption: 2 Consultants for neighborhood commercial (1 PE, 1 S+A); up to 4 for Waterfront, Downtown, Highway 99 (PE + S+A) o Est. 2 hours per meeting 3 Packet Pg. 85 8.2.a VIA - A PERKINS EASTMAN STUDIO Task 2.3 Comprehensive Plan EIS Scoping and DEIS Public comments Meetings: The Consultant (led by S+A) will plan and lead outreach meeting(s), prepare materials including presentation, handouts, and forms. The team will plan, staff, document, and report on two (2) project - hosted public hearings for community members to learn about the project and provide formal comments. For planning purposes, one meeting will be in person and the other will be virtual. • Public Hearing (1) • Draft Policy Plan (2) ■ Comment Summaries from two (2) public hearings for Draft plan/DEIS and Final Plan/FEIS (.docx) Task 2.4 Online engagement and Public Material: A community engagement hub through infocommunity.org will be created and linked to City website. The community hub will include online community priority surveys and identify upcoming community events on topics including housing, economic development, urban form, capital facilities, utilities, and environmental quality/natural resources. This budget includes up to four updates to infocommunity.org The infocommunity.org updates will be led by S+A. Public Material will be created for 1) Neighborhood Meetings listed in Task 2.2 and 2.3 2) Planning Board Meetings (4), Economic Development Committee (1) 3) City Council Briefings (2) Assumptions • Team will make use of City "Everyone Edmonds" branded material • The city will lead promotions of community events and other opportunities for engagement. Deliverables: • Communications boards including diagrams, illustrations, and graphic visualizations to support a public feedback. o Materials will be produced in formats confirmed with City team (VIA), formats will be 0 designed to be reused and circulated in related City media materials (e.g., Facebook, 3.1 Instagram). o Visual Preference Survey will be made available (VIA) o • Community engagement online portal, messaging on community engagement hub with up to four Cn updates. (S+A) a • Content for online open houses and/or survey • Support the City in creation of public -facing materials such as: Fact sheet, FAQ, housing topic sheet, community priority questionnaire, city-wide mailer (1), neighborhood event invite or m poster. (S+A supported by VIA) Task 2.5 Engagement with Community Champions In partnership with the City, the Consultant will work with a "Community Champions" Steering Committee composed of a diverse set of stakeholders with a focus on historically underrepresented 4 Packet Pg. 86 8.2.a VIA communities, to ensure that the plan's engagement strategy, as well as its goals and policies, are equitable and inclusive. For planning purposes, one in person meeting, and up to three virtual "check ins" to support co -created activities/events — in addition to, and/or to supplement planned public meetings. S+A will lead Community Champions events making use of materials developed in Task 2.4. Assumptions: • City will lead the formation of the "Community Champions" Steering Committee and negotiate the compensation model. Phase 2 Project Understanding and EIS Scoping During this Phase, the Consultant team will assess existing conditions including review of economics, urban form, land use, environmental and demographic attributes. This project phase will allow the team to confirm what issues need to be resolved and identify the key opportunities to be explored as options in the next project phase. The Consultant team will prioritize those items identified in the RFP including — a) waterfront vision and public realm strategy, b) housing intensification and coordination with recently adopted legislation, c) transit and land use coordination, d) integration of climate action planning in the Comprehensive Plan and e) harmonization with the Highway 99 Subarea Plan and Planned Action Ordinance (PAO). Task 3.1 Project Understanding and Existing Conditions Review Existing Conditions will substantially build from background documentation and materials listed following: Comprehensive Plan Gap Analysis t Equitable Engagement Framework a 2023 Climate Action Plan -- Edmonds Waterfront Issues Study 0 2018 Housing Needs Study � Citizens Housing Commission Policy recommendations o Reimagining Neighborhoods and Streets a Shoreline Master Program U Revisioning Westgate: A District Plan and Form Based Code Cn Five Corners Alternatives Analysis and Fact Sheet f° 0 Highway 99 Lake Ballinger Subarea Plan and PAO 2022-2027 Parks, Recreation, and open Space Plan Comprehensive Water System Plan (2017) Comprehensive Sanitary Sewer Plan (2013) Storm & Surface Water Management Comprehensive Plan (2010) r Snohomish County Solid Waste Management Comprehensive Plan Q To develop a clear understanding of the City of Edmonds conditions, the team will conduct the following activities: 5 Packet Pg. 87 8.2.a VIA - A PERKINS EASTMAN STUDIO ■ Site visit, and compile photo inventory ■ Data information request memo ■ Develop an ESRI GIS database ■ Conduct targeted one-on-one briefings (up to 5) with City -identified stakeholders to understand market conditions (economic issues) and planning topics such as waterfront issues study, community development, public facilities, transportation, and other. One on one meetings will highlight key city challenges and visioning goals. Meetings will be conducted virtually. ■ The Highway 99 area has a subarea plan adopted in 2017. Up to (2) one -on -one meetings or small group session (remote) will focus specifically on review of identified challenges and confirm approach in coordination with City staff. Participation in one-on-one meetings may include in addition to the PE team, 1 consultant from Herrera, and Forum. A summary of the meeting will be circulated. Building from Task 3.1 findings, the team will prepare a draft Existing Conditions memo for the Land Use Plan. The Memo will interpret findings on ■ Environmental and natural systems characteristics based on available information ■ Review and inventory of existing City zoning and legislation associated with housing intensification, and existing buildable lands report ■ Parks open spaces and cultural and historic resources ■ Public Services and utilities approach ■ Waterfront ■ Downtown redevelopment ■ Brief memo on Highway 99; environmental and planning approach to address (MS Word) Task 3.2 Economic Development — Existing Conditions Review Conducted concurrently to the Existing Conditions Review, the team will assess Economic Development 0 a and real estate factors contributing to development conditions in Edmonds. Consultant activities will Y include: o ■ Barriers to middle housing � 0 collecting data on measures such as the increase in home and rent prices, vacancy rates, household incomes to identify displacement and gentrification risks 0 ■ Assess real estate development patterns for employment uses (office healthcare, commercial, Cn and industrial); remote working trends; employment characteristics and regional growth L industries; projected high growth industries in the Puget Sound Region Assumptions and Exclusions • City will provide: o Geographic Information Systems (GIS) geodatabase layers (aerials, streets, zoning, land - use, tax parcels, utilities, public services etc.) o Copies of available land use studies and plans • As applicable, City will consolidate comments and send to the consultant's team 0 Packet Pg. 88 8.2.a VIA — A PERKINS EASTMAN STUDIO Logistics and planning for one on one, and small group sessions City will share transportation findings, and direction developed by Transpo Group Deliverables Compiled Draft existing conditions: summary memo (.docx) Draft Vision Document with updated goals for the Comprehensive Plan (.ppx format) • Draft outline of exiting conditions section for EIS Task 4: EIS Scoping Led by Herrera, the Consultant will conduct a SEPA scoping session for the Comprehensive Plan EIS. The budget assumes two conceptual alternatives and the no action alternative for scoping. Deliverables: • Draft Determination of Significance and Scoping Notice for City review (in MS Word) • Revised Determination of Significance and Scoping Notice for City review (in MS Word) • Determination of Significance and Scoping notice for distribution (in MS Word) • Attend public scoping meeting • Review scoping public comments, discuss with the City if there are any new topics that would lead to a change in the purpose and need of the project, alternatives considered, and potential impacts (summary sent via email) • Develop SEPA EIS scoping materials that specifically address Hwy 99 Plan; e.g. incorporation of Hwy 99 PAO into Comprehensive Plan document by reference. Phase 3 Scenario Planning and Plan Alternatives Task 5: Scenario Planning Task 5.1: Creative Analysis and Plan Alternatives: The team will develop options based on the findings in Phase 2. During scenario planning we will Y L develop a GIS model to test land use, zoning, and massing as well as public realm, parks and recreation, 0 policy and urban form options. The options may include plan and/or high-level massing changes and/or c the testing of specific program elements. a 0 U Options will include factors such as the context, land economics, community needs, transportation Cn choices, walkability, environmental resilience, governance, regulations, and partnering opportunities. o This task will culminate in the selection of a preferred set of strategies and key elements to update in the draft and final comprehensive plan. For purposes of this scope of work a "draft vision" constitutes a high level vignette and/or diagrammatic exploration of a proposed concept. m Land Use capacity: conduct land use tests using as inputs; urban form, zoned capacity, use, and market conditions. High level land use model will be prepared to the level of detail required for transportation modeling. Circulation, Placemaking and Urban Design scenarios will be prepared to include explorations of items such as: 7 Packet Pg. 89 8.2.a VIA — A PERKINS EASTMAN STUDIO o Areas of change, focusing on 6-neigborhood commercial centers o Placemaking concepts/opportunity sites o Public realm opportunities o High level mobility characteristics • Develop vision for waterfront with coordination with City of Edmonds Transportation Consultant to address various issues as identified in "Edmonds Waterfront Issues Study" including replacement of the Edmonds' Crossing proposal. • Develop strategy and policy options for integrating Climate Action goals with land use alternatives. Assumptions and Exclusions: Assume minimum of two Alternatives that provide distinguishing features. Each alternative (other than no action) should assume compliance with HB 1220 and 2023 state legislation. Deliverables: • Presentation with options for review by stakeholders and public, including diagrams, graphics, maps and illustrations Package Plan options and strategies for discussion with Planning Board, and City Council • Options and "visions' for neighborhood commercial centers in coordination with Task 5.2 • Draft table of contents and chapter outlines for Draft Comprehensive Plan document (in MS Word) Task 5.2 Draft Economic Development Vision and Strategies Memo Z • Prepare high level pro forma financial analysis of middle housing types with a focus on 0 ADUs/cottages, attached duplexes to fourplexes, and potentially other types of middle housing ° of interest to the city. N • Prepare high level pro forma financial analysis of neighborhood commercial areas (i.e., small L ° Z commercial and/or mixed -use projects). Key outputs of the pro forma will include total cost of r ' a construction, required sales price or rental rate, area median income required to purchase or Y rent, commercial affordability, expected levels of demand, key barriers including 0 zoning/regulatory, land availability, and others. • Draft economic development vision and strategies memo: A vision that is consistent with the 0 a community's values, based on Edmond's existing assets, industry clusters, and regional growth, 0 and addresses opportunities for lower -income households. Cn ca L Deliverables: 0 • Presentation for Economic Development Vision and Action Strategy to EDC and Planning Board c in a joint session Task 5.3 Highway 99 Approach Memo: Develop high-level strategies and approaches to define relationship to comprehensive plan design goals and principals. W Packet Pg. 90 8.2.a VIA — A PERKINS EASTMAN STUDIO Deliverables: • Graphically -rich memo and PowerPoint outlining Hwy 99 approach and high-level design options Phase 4 Comprehensive Plan Draft and SEPA Draft EIS Task 6: Comprehensive Plan Draft — Preferred Option Task 6.1 Comprehensive Plan Draft • Based upon feedback and agreed upon priorities the Consultant will create the draft comprehensive plan including a future land use map, zoning map for future action and adoption by the City of Edmonds and Draft policy approaches. Draft chapters will be included outlining policy action on the Community Vision and existing Comp Plan elements, which include Land Use, Housing, Economic Development, Urban design, Sustainability + Climate (which also covers natural resources and environmental protection), Equity, Utilities and Capital Facilities. The Transportation element is being updated under a separate city contract with the Transpo Group. • Based on two community meetings and feedback from Community Champions Streeting Committee, Planning Board and City Council, consultant will submit a brief memo with vision for neighborhood commercial areas and two illustrations each. Task 6.2 Final Economic Development Vision and Strategies Memo Based upon feedback from EDC, Planning Board and City Council, consultant will submit Economic Development Vision and Strategies Memo. It will include pro forma financial analysis for middle housing types and neighborhood commercial areas, and economic development vision and strategies. Task 6.3 Highway 99 Planning Support Documentation Develop Hwy 99 Overlay Zone and/or Design Guidelines approach concurrently with preferred land use options. Assumptions and Exclusions: • Consultant will base their assumptions and analysis for adequacy of utilities and public services provisions for various growth scenarios on existing comprehensive plans for each utility and recommendations from the City. Deliverables: • Draft Comprehensive Plan Document with draft maps (in MS Word) • Economic Development Plan Memo (in MS Word) • Memo of recommended and required changes in Community Development Code (in MS Word) • Presentation with vision for neighborhood commercial areas (.ppx format) • Draft Comprehensive Plan (including edits/ inputs from City Council, Planning board and Community Champions Steering committee) for distribution (in MS Word and PDF) • Highway 99 coordination 0 Y i O 3r 0 m a O U Cn R L Packet Pg. 91 8.2.a VIA — A PERKINS EASTMAN STUDIO Task 7: SEPA Draft EIS Led by Herrera the team will prepare the SEPA Draft EIS. Deliverables: • Draft outline of Draft EIS that includes the No Action Alternative and two Action Alternatives that analyze different growth alternatives. The EIS will analyze potential impacts on at least the following elements: public infrastructure and capital facilities (including water, sewer, and wastewater treatment), parks, transportation, water resources, and climate change (in MS Word). Additional elements may require a change of scope of work depending on complexity. • Revised outline of Draft EIS (in MS Word) • Preliminary Draft EIS for City review (in MS Word) • Draft EIS that incorporate responses to City comments (in MS Word) • Draft EIS for distribution (in MS Word and PDF) • Draft Coordinated and Updated Environmental Review for Hwy 99 Task 8: Public Hearing for SEPA Draft EIS and Draft Comprehensive Plan Deliverables: • Public Material as outlined in Task 2.5 Phase 5 Final Comprehensive Plan and SEPA Final EIS Task 9: Review and Edits Deliverables: Task 9.1 Preliminary Draft for Comp Plan Preliminary draft Final Comprehensive Plan document with maps that incorporates responses to City comments and public comments for City review (in MS Word) Task 9.2 Preliminary Draft for SEPA EIS Preliminary draft Final EIS that incorporates responses to City comments and public comments for City review (in MS Word) Task 9.3 Coordinated and Updated Environmental Review for Hwy 99 Task 10: Final Comprehensive Plan and SEPA Final EIS Deliverables: Task 10.1 Final Comprehensive Plan Document for distribution Task 10.2 SEPA FEIS for distribution Task 10.3 Final coordinated and Updated Environmental Review for Hwy 99 10 Packet Pg. 92 8.2.a VIA - A PERKINS EASTMAN STUDIO Phase 1: Project Management, Meetings and Community Engagement Task 1 Project Management and Meetings $50,000 1.1 Project Management $25,000 1.2 Meetings with Planning Board (5) $13,000 1.3 Meetings with City Council (2) $8,000 1.4 Coordination with Transportation Plan Update $4,000 Task 2 Community Engagement $92,000 2.1 Community Engagement Plan $5,000 2.2 Neighborhood Commercial Area - Community Meetings $31,000 2 2 1 Highway 99/1-ake Ballinger Subarea Focused Engagement $15,000 2.3 Comprehensive Plan EIS Scoping and DEIS Public Comments Meetings $8,000 2.4 Online Engagement and Public Material $24,000 2.5 Engagement with Community Champions $9,000 Phase 2: Project Understanding and EIS Scoping Task 3 Project Understanding and Existing Conditions Review $50,000 3.2 Economic Development - Existing Condition Review $5,000 Task 4 EIS Scoping $55,000 Includes SEPA scoping addressing Highway 99 PAO Phase 3: Scenario Planning and Plan Alternatives Task 5 Scenario Planning $83,000 5.1 Creative Analysis and Plan Alternatives $52,000 5.2 Draft Economic Development Vision and Strategies Memo $25,000 5.3 Highway 99 Approach Memo $6,000 Phase 4: Draft Comprehensive Plan and SEPA Draft EIS Task 6 Comprehensive Plan Draft — Preferred Option $88,000 6.1 Comprehensive Plan Draft $48,000 6.2 Final Economic Development Vision and Strategies Memo $10,000 6.3 1 Highway 99 Planning Support Documentation $30,000 11 3 U L yr c O U c IM U) O r Lo c� O c 0 N 1L 0 t r Q Y L 0 3.1 4- 0 m a 0 U U) ca 0 Q Packet Pg. 93 8.2.a VIA - A PERKINS EASTMAN STUDIO Task 7 1 SEPA Draft EIS $100,000 Task 8 Public Hearing for SEPA Draft EIS and Draft Comprehensive Plan $10,000 Phase 5: Final Comprehensive Plan and SEPA Final EIS Task 9 Review and Edits $70,000 9.1 Preliminary Draft for Comp Plan $20,000 9.2 Preliminary Draft for SEPA EIS $20,000 9.3 Draft Coordinated and Updated Environmental Review for Hwy 99 $30,000 Task 10 Final Comprehensive Plan and SEPA Final EIS $46,000 10.1 Final Comp Plan Document $6,000 10.2 SEPA FEIS $10,000 10.3 Coordinated and Updated Environmental Review for Hwy 99 $30,000 $649,000 *Hwy 99 PAO Supplementary Scope $111,000 *Economic Development Vision $40,000 Reimbursable Expenses not included in above • Travel for Katherine Howe: 3 trips o Hotel (approx. 260) o Airfare (approx. 350) o Per Diem (59.25) • Travel for Brian Vanneman: 2 trips o Hotel (approx. 260) o Airfare/Train/Auto (approx. 200) o Per Diem (59.25) • Printing expenses for community workshops: $100 per foam mounted poster (A0: 36" x 48" size) 12 Packet Pg. 94 8.3 City Council Agenda Item Meeting Date: 07/18/2023 Resolution Regarding 2024 Budget Priorities Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History During the April 28, 2023 budget retreat, Council discussed and prioritized several areas of emphasis and improvement for our city in the next three to seven years. On May 23, 2023 Council adopted a 2024 Budget Planning Calendar that included several June outreach efforts to solicit public input on 2024 Budget priorities, and the intention to express these to the administration by resolution. On June 27, 2023 Council reviewed the collection of input at a special meeting focused on Council Budget priorities. An exercise asked councilmembers to formulate these inputs and areas of emphasis and improvement in the form of an inquiry - to inquire how this objective might best be achieved by administration and city staff. Following the Budget Priority meeting, these inquiries were consolidated and refined by council staff to 31 inquiries. Councilmembers selected their top 15 from the list, and council staff tallied and aggregated these results. (attached) Recommendation Review the draft resolution of Council's 2024 Budget priorities and consider forwarding for approval on the next consent agenda. Narrative The resolution reflects the Council's collective input and prioritization for the 2024 Budget. Attachments: Tally and Aggregated How Can We Exercise 7.13.23 Draft Resolution of Council 2024 Budget Resolution 7.13.2023 Packet Pg. 95 8.3.a Tallied and aggregated 7/13/23 Distributed and Councilmember replies sent directly to Beckie 7/11/23 Refined/ Consolidated 7/10/23 How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities 1. How can we reduce/prevent property crime/ improve public safety in our city? 7 2. How can we add a police substation to Highway 99? 4 3. How can we significantly improve response to medical/fire emergencies at the waterfront? 1 4. What can we do to reduce speeding in so many of our neighborhoods? 7 5. How can we increase beautification in all business districts in Edmonds? 4 6. How do we deal with graffiti, trash and abandoned shopping cards around town? 3 7. How do we improve walkability in all neighborhoods? 4 8. What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic? 5 9. How can we accelerate street and sidewalk installation and maintenance? 6 10. What city buildings need repair or replacement in the near future and how can we prioritize a list to fix them? 3 11. How can we prioritize ADA compliance throughout the city? 5 12. How can we increase our public green spaces and preserve our mature tree canopy? 4 13. How can we provide watercraft access to Lake Ballinger for our residents? 3 14. How can we get trash collection service at SW County Park? 0 15. How do we balance watershed/estuary restoration with enhanced opportunities for citizens and visitors to enjoy those areas? 2 16. If investments must be prioritized (environmental restoration vs. trail/bridge reconstruction), how should they be prioritized? 1 17. How do we get positive environmental action on our waterways and creeks? 2 18. How can we fix the environmental issues Perrinville? 4 19. How to implement the Climate Action Plan? 2 20. How can we better utilize our active volunteer community? 5 21. What can we do to increase direct human services to vulnerable populations in the city, especially Hwy 99? 5 22. How to effectively address equity and inclusion in our work in the community? 3 23. How can we improve our organizational structure to deliver better outcomes? 1 24. How do we determine the best system for electing Councilmembers in Edmonds? 3 25. How can we improve the accountability of staff outcomes? (REDI manager, Code rewrite, comp plan) 2 26. How to increase city revenues? 1 27. How can we achieve a balanced budget without drawing down fund balances? 5 Packet Pg. 96 8.3.a Tallied and aggregated 7/13/23 Distributed and Councilmember replies sent directly to Beckie 7/11/23 Refined/ Consolidated 7/10/23 How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities 28. How can we have accuracy of questions and projections? 2 29. How can we evaluate consultant/ contractor spending to ensure prudent choices? 4 30. How can we collect relevant and statistically valid data for informing decision makers? 4 31. How do we work better with other south County regarding Ethics Boards? 0 7 votes: How can we reduce/prevent property crime/ improve public safety in our city? What can we do to reduce speeding in so many of our neighborhoods? 6 votes: How can we accelerate street and sidewalk installation and maintenance? 5 votes: How can we better utilize our active volunteer community? What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic? How can we prioritize ADA compliance throughout the city? How can we achieve a balanced budget without drawing down fund balances? What can we do to increase direct human services to vulnerable populations in the city, especially Hwy 99? 4 votes: How can we add a police substation to Highway 99? How do we improve walkability in all neighborhoods? How can we increase beautification in all business districts in Edmonds? How can we increase our public green spaces and preserve our mature tree canopy? How can we fix the environmental issues Perrinville? How can we evaluate consultant/ contractor spending to ensure prudent choices? How can we collect relevant and statistically valid data for informing decision makers? 3 votes How do we deal with graffiti, trash and abandoned shopping cards around town? What city buildings need repair or replacement in the near future and how can we prioritize a list to fix them? How can we provide watercraft access to Lake Ballinger for our residents? How do we determine the best system for electing Councilmembers in Edmonds? How to effectively address equity and inclusion in our work in the community 2 votes Packet Pg. 97 8.3.a Tallied and aggregated 7/13/23 Distributed and Councilmember replies sent directly to Beckie 7/11/23 Refined/ Consolidated 7/10/23 How Can We? Exercise from the 6/27/2023 Council Work Meeting on 2024 Budget Priorities How do we balance watershed/estuary restoration with enhanced opportunities for citizens and visitors to enjoy those areas? How do we get positive environmental action on our waterways and creeks? How can we improve the accountability of staff outcomes? How to implement the Climate Action Plan? 1 vote How can we significantly improve response to medical/fire emergencies at the waterfront? If investments must be prioritized (environmental restoration vs. trail/bridge reconstruction), how should they be prioritized? How can we improve our organizational structure to deliver better outcomes? How to increase city revenues? No votes How can we get trash collection service at SW County Park? How do we work better with other south County regarding Ethics Boards? Packet Pg. 98 8.3.b DRAFT RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, REGARDING 2024 BUDGET PRIORITIES WHEREAS, the City Council is responsible for setting financial policy for the City of Edmonds; and WHEREAS, the City Council held a budget retreat on April 28, 2023 and discussed areas of emphasis and improvements for our city over the next three to seven years; and WHEREAS, the City Council conducted several public outreach efforts throughout the month of June seeking citizen input; and WHEREAS, on June 27, 2023 the City Council reviewed this collected information at a Special Meeting focused on the 2024 Council Budget Priorities; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council would like to prioritize funding in the following areas: • Public Safety Services, including emphasis of police presence and response along Hwy 99 • Neighborhoods — enhancing walkability, beautification, clean up and business development • Community Spaces — acquiring/improving parks and facilities in areas lacking amenities • City Government — improving transparency, function and citizen input • Environment — waterfront restoration and green technology/ infrastructure Section 2. The City Council would like to request the Administration consider the following inquiries for the 2024 Proposed Budget: • How can we reduce/prevent property crime/ improve public safety in our city? • What can we do to reduce speeding in so many of our neighborhoods? • How can we accelerate street and sidewalk installation and maintenance? • How can we better utilize our active volunteer community? • What are non -sidewalk safety methods to protect pedestrians and non -motorized traffic? • How can we prioritize ADA compliance throughout the city? Packet Pg. 99 8.3.b • How can we achieve a balanced budget without drawing down fund balances? • What can we do to increase direct human services to vulnerable populations in the city, especially Hwy 99? • How can we collect relevant and statistically valid data for informing decision makers? • How do we improve walkability in all neighborhoods? • How can we add a police substation to Highway 99? • How can we increase beautification in all business districts in Edmonds? • How can we increase our public green spaces and preserve our mature tree canopy? • How can we fix the environmental issues affecting Perrinville? • How can we evaluate consultant/ contractor spending to ensure prudent choices? RESOLVED this day of July 2023. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 2 Packet Pg. 100