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2021-10-27 Planning Board MinutesCITY OF EDMONDS PLANNING BOARD Minutes of Virtual Meeting Via Zoom October 27, 2021 Chair Rosen called the virtual meeting of the Edmonds Planning Board to order at 7:00 p.m. LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water. BOARD MEMBERS PRESENT Mike Rosen, Chair Alicia Crank, Vice Chair Richard Kuehn Judi Gladstone Matt Cheung Todd Cloutier BOARD MEMBERS ABSENT Roger Pence (excused) STAFF PRESENT Eric Engmann, Planning Division Rob Chave, Planning Division Angie Feser, Parks, Recreation & Cultural Services Shannon Burley, Parks, Recreation & Cultural Services Robert English, Public Works Chair Rosen: Calls the meeting to order. Matt Cheung: Reads Land Acknowledgement. Eric Engmann: Does roll call. Present: Rosen, Crank, Cloutier, Kuehn, Gladstone, Cheung. Excused Absence: Pence. Mentions that the last meeting was supposed to be the last for Nathan Monroe. Approval of Minutes Chair Rosen: Mentions there are no minutes to approve. Announcement of the Agenda Chair Rosen: Discusses the agenda. There is a public hearing on the Capital Facilities Plan and the Capital Improvement Program. There are also two new business items: • Introducing the code amendment to update residential occupancy standards. • Discussion of a possible student representative to the Board. Audience Comments Chair Rosen: Introduced audience comments and asks if anyone wishing to speak. Eric Engmann: States Natalie Seitz is in the audience Natalie Seitz: Will be providing comments during the public hearing on the budget. • Mentioned Council delayed the CIP and CFP presentation to receive feedback from tonight's public hearing. • Feels it is good planning practice for Council to take up issues after Planning Board review. The Council Member also helped alert residents to the public hearing. • Thanked the Planning Board for having the Buildable Lands report. • Mentions the City will likely seek to focus density along the SR 99 Corridor. • Talks about finding ways to reimagine how the City allocate resources and about who benefits from the tax dollars. • Would like the Planning Board to think about equity and displacement, especially along the SR 99 corridor. (No other public comment) Public Hearing - Proposed 2022-2027 Capital Facilities Plan (CFP) & Capital Improvement Program (CIP) Chair Rosen: Introduces the public hearing item. Parks Portion of the CFP/CIP Presentation. Angie Feser: Mentions that Parks will present first to allow Rob English time to attend. Introduces herself and Shannon Burley. Lists Several Highlights of the 2022-2027 CIP/CFP Mentions they are currently working on two significant projects in the Department. o The 2022 PROS Plan, which is slated for a February 2022 completion. o Also working on completing the Civic Park Project. Used the past year to work on a Deferred Maintenance/Capital Replacement Planning Board Minutes October 27, 2021 Page 2 Program • Preparing for Future Large Projects (Land Acquisition, Marsh Restoration, Marina Beach Park, and PROS Plan Priorities) Deferred Maintenance/Capital Replacement Program • This is an inventory of the status of the Parks system. • There is a lot of deferred maintenance, they are focusing safety projects or playgrounds. • The pool also requires a lot of attention • There are infrastructure projects like the surfaces of parking lots, trails, and courts. • These need to be identified and mapped out for deferred maintenance and future upkeep. 2022-2027 Parks CIP/CFP Highlights • Based on 2016 PROS Plan Goals • Notes the 2022 PROS is underway and will have a brand-new CIP/CFP in the PROS Plan. • Mentions this CIP/CFP plan is more of a placeholder, it will change with after the PROS adoption. • Talks about the Parks Project List, it helps identify and prioritize deferred maintenance and small capital projects. • These projects are usually done by parks maintenance team but will be looking at contracting out some of these projects due increasing complexities. • Mentions the CIP is important for grant eligibility. Projects need to be on the CIP to be eligible for many grants. • Mentions there are some projects that don't have a dollar amount associated with them and are pushed out. The purpose for showing them is long-term planning. 2022- 2027 Parks CIP/CFP Project Distribution • Discusses the map of 13 park projects and their geographic distribution. Some are citywide so they aren't shown on the map. Acknowledges that there are a lot of resources spend in the bowl area. Will hope to address that better in the PROS Plan. Parks 2021-2027 CIP- New Format • Shows that the items are now project based rather than funding based. • The projects closer to 2022 are part of the Decision Package Process and discusses the Council Budget Process. • There are nine true capital projects, the four in the CIP programs are more general. • Mentions the new CIP identified the revenue sources and funding allocation through the six years. Discusses the CIP Funding Sources • There are no general fund monies for their CIP. • REET 2 funds represent 40% and unsecured grants are about 30% of funds. Planning Board Minutes October 27, 2021 Page 3 • Mentions the new tree fund that is tied to land acquisition. • There are a couple of other sources; donations, bonds, secured grants, and unsecured grants. • The bottom of the sheet shows the "cashflow" of the program. The beginning fund balance of each year plus the revenue minus the expenditures then have ending fund balance. Civic Center Playfield • Multi -year project to renovate the eight acre downtown civic park. • Started in August 2021 and slated for completion in Winter 2022. • $13.7 million overall budget with a 2022 allocation of $9.7 million. • Mentions there are many revenue sources for this project. Marina Beach Part Improvements • A renovation to better serve the community. • Accommodates the new alignment for Willow Creek. • Includes a new parking lot configuration, overlooks, permanent restrooms, upgraded play area, improved ADA access, a loop trail system including two pedestrian bridges that go over Willow Creek, and a new personal watercraft launching area. • Retaining the existing beach and driftwood area as well as the off -leash dog area. • Going to provide a lot of environmental education opportunities in this park with Willow Creek. • Daylighting Willow creek will result in the removal of 1,600 linear feet of pipe. • Creates an exchange between Puget Sound and the estuary. • Secured about $1 million in grants from RCO. • The total six -year cost is close to $6 million. • Only the daylighting of Willow Creek is eligible for Salmon funding, the others must come from other funding sources. 4th Avenue Cultural Corridor • Includes improvements along 41h Avenue from Main Street to Edmonds Center for the Arts. • The final design phase is needed to construct pedestrian friendly and art enhanced corridor in the public right of way that provides a strong visual connection. • Priority in the State -Certified Creative District and the City's 2014 Community Cultural Plan. • Funding is estimated at $8 million but hasn't yet been secured. Playground Upgrade Program • City maintains 15 playgrounds and only 2 of them are fully inclusive. • This process will include regularly scheduled updates to playgrounds, many are more than 35 years old. Planning Board Minutes October 27, 2021 Page 4 • Apart of the Mayor's initiative is to not just meet ADA, but to have inclusive level design. • There will be an annual allocation of $175,000 to upgrade playgrounds, mainly from REET funding. Yost Pool Repair • Was built 50 years ago and still provides a great opportunity for healthy lifestyles. • Needs to have its plaster lining replaces as part of a 10-year routine maintenance. • Slated for $175,000 from REET and will do work in April. Waterfront Walkway Completion- Ebb Tide Section • Mentions that it is known as the Missing Link. • It's the key piece in a mile that connects Brackets Landing North down to Marina Beach Park. • Would provide continuous ADA access. • This section of walkway would be constructed within the city owned easement. • The walkway in front of the condos, the easement, and the design are currently under legal review. Edmonds Marsh Estuary Restoration • Would reconnect Puget Sound with the marsh and restore the natural tidal exchange. • Also related to the proposed Marina Beach Park project, where Willow Creek comes in underneath the railroad. • Supported by 2016 PROS Plan. • Supports salmon recovery and habitat along with improved water quality. • Helps to address sea level rise impacts. • Is an opportunity for recreation tourism and environmental educational. • This project is listed here because it might be in Park's CIP program, but there is no current park funding. • Mentions funding has been earmarked in the Public Works CIP. • States it is a city project, not just a Public Works or Parks project, and will require many funding sources and staff from all departments to make it happen. Community Park and Athletic Complex Phase 2 (CFP Only) • Doesn't have dollars allocated but has tremendous potential for grant funding. • Former Woodway High School and really two projects, one adds lighting to the Phase 1 improvements and the second is creating a multi -sport athletic field to increase usage. • Serves a densely populated area of 150,000 residents within a 5-mile radius. • First phase was completed in 2015 for about $4 million. • Estimates for Phase 2 are about $6 to $8 million. Planning Board Minutes October 27, 2021 Page 5 Parks and Facilities Maintenance Building (CFP Only) • Major renovation or needs replacement. • Funding has not been identified. • It is undersized for the work being done there (mower repair, welding flower baskets, etc.) Also has a locker room, a meeting room, and is the only office space for the park's lead. Citywide Park Improvements/ Capital Replacement Program • Adjusted the CIP to have one fund for all citywide park improvements. • Discusses the Deferred Maintenance Program and how it combines all the small projects into one lump sum rather than identifying each project. • Also covers emergency projects that pop up. • This is important to identify insufficiently maintained park and reduce higher maintenance costs down the road. • Delayed maintenance can increase the City's liability. • It helps achieve PROS Plan Goal 7, which is to provide a high quality and efficient level of maintenance service for all parks and facilities. Beautification Program • It has an annual budget of $21,000 and support irrigation and mulch many areas of the city. • The program is highly supported by volunteers. • Additional funding is supplied by the Basket and Corner Parks sponsorship, which contributes about $19,000 per year. Park and Open Space Acquisition Program • Based on community priorities for open space conservation. • The City is working on a few acquisitions, but they are still confidential until the approval of purchase. • Allocation of about $700,000 reserved through 2021 REET funding. • Tree code funds will also help with this. Estimates are about $200,000 a year from fee -in -lieu and fines. Finishes the presentation and thanks the Board. Public Works Portion of the CFP/CIP Presentation. Robert English: Introduces himself and provides some background. • Discusses changes to the CFP and CIP Document. • Mentions the CFP and CIP first three years are projects that have secured or reasonably expected funding. Next three years have projects that are important but don't have secure funding yet. • Also mentions they followed up on the lighting for the Westgate intersection and found one light was out and an opportunity to add a light at the SE corner. Planning Board Minutes October 27, 2021 Page 6 2022 Preservation Projects • In 2022, there is $1.5 million programmed for the pavement preservation program. • Paves six lane miles of city streets and replace ten ADA ramps. • Discusses the joint project with the City of Lynnwood on 761h Avenue between 196th Street to Olympic View to overlay 2.8 lane miles and 15 new ADA ramps. • Will close out 84th Ave Overlay Project. 2022 Safety and Capacity Projects • A big focus is on the Highway 99 Corridor. The Highway 99 revitalization and gateway project are in the design phase. Going into construction in 2022. That's why the program amount is $7.6 million. It's a safety project to minimize the accidents occurring from that two-way left turn lane. • Also adds a hawk signal for pedestrian crossing just north of 234th Street and gateway signage at either end of the city limits. • Will have a public meeting on November 17th to discuss the signage. • Stages 3 and 4, are going into the design phase in 2022. Stage 3 is the very southern segment between 244th Street up to 238th Street. Stage 4, the portion between 224th and 220th Street, received a federal grant to begin the State 4 design phase. • Another project in design is the 76th/220th intersection improvements. That will continue into 2022. • Another project is the State Route 104 adoptive system. This will coordinate five traffic signals along State Route 104 to improve the timing and coordination of the signal system. A federal grant is funding a large portion of that project • The other two programs replace guard rails and make traffic signal upgrades. 2022 Active Transportation Projects and Planning • The citywide bicycle improvements project is another project to build bike lanes and will go to construction in 2022. • The Elm Way Walkway will install about 700 feet of sidewalk between 8th and 9th Avenue and cost over $900,000. • The Transportation Plan update for $185,000 and start in 2022. • Traffic calming program to help reduce speeding on qualifying streets. • Pedestrian safety programs include rectangular rapid flashing beacon signs with flashing lights to cross busy streets. • The citywide pedestrian improvement project will install hawk signals on SR 104. 2022 Water Utility • $2.1 million for replacement program to replace pipe. Will start design for the 2023 program. The design phase takes place the year before the construction phase. • Assessing the Yost and Seaview reservoirs to evaluate maintenance needs. • The Waterline Overlays Program overlays streets that have been cut for pipe replacement and the patched. Planning Board Minutes October 27, 2021 Page 7 2022 Stormwater Utility • The first two replace old, deteriorated pipe or undersized pipe within the city. $1.45 million set for this program in 2022 for over 2,000 feet of pipe replacement. • The Edmonds Marsh Water Quality Improvements is to improve catch basins that collect runoff from SR 104 and treat the water before it is discharged in the marsh. • The Perrinville Creek Basin projects, three are planned within the basin. The first one is a flow management project, mostly rain gardens to keep runoff out of Perrinville and reduce some of those peak storm water flows within the creek. • Lower Perrinville Creek restoration to install a culvert from Talbot Cove. • Seaview Park Infiltration Phase 2. The purpose is to take some of that runoff out of the Perrinville Creek system. Phase 1 was built a couple of years ago. Will go into construction in 2022. 75% is funded by a DOE grant. • Lake Ballinger Regional Facility for $300,000 will continue with design. That's an infiltration facility to reduce the flows into Lake Ballinger. • Green street and rain gardens. The primary source of funding was related to COVID. It allows opportunities for bioretention and rain gardens and to try to take care of the storm water runoff and water quality. • Storm water overlays are used to overlay streets that have been cut and patched by the replacement program. • Going to have the storm and surface water comprehensive plan update starting in 2022. 2022 Sewer Utility • A replacement program for $1.6 Million to replace 2,300 linear feet of pipe. • Also have the pipe rehabilitation program, where we rehabilitate the pipe from the inside. • We have the sewer line overlays that is like the other two programs. 2022 Wastewater Treatment Plant • Carbon Recovery Project down SR 104 to do carbon recovery. • City Park Odor Scrubber for 2022 as well. Public Works and Utilities - Facilities • The current CIP shows the investment is needed for each facility. • Identifies nine projects in the budget for facility repair and maintenance. • A large source of the funding comes from a City Council approved bond that was approved this year for $4.4 million. Public Comment on the CFP/CIP. Chair Rosen: Thanks Rob, Angie, and Shannon for work and for the presentation. Notes there are 126 projects for 2022 ranging from $455 to $9.7 million. Mentions public comment will come first to help inform the Board's comments and questions. Mentions the Board received letters from Rob Eber and Bernie Busch. Opens the public Planning Board Minutes October 27, 2021 Page 8 comment. Eric Engmann: Recognizes Jim Ogonowski. Jim Ogonowski: Mentions he has a few comments to add to the discussion. • States that the Mayor's budget message says that the budget reflects the values of the city. States he isn't clear about where these values or vision is written. • Says he isn't clear how the city prioritizes its distribution of the budget and finds it difficult to understand how these programs and projects are prioritized. • Finds it difficult to determine how funds are allocated because the CIP/CFP doesn't have an overall summary. • Mentions he recalls that Perrinville Creek flooding was presented to Council as a near emergency, but the budget doesn't reflect that. States that there is a disconnect between the need and funding for this project. • Mentions the Parks Budget doesn't include any projects for the Uptown area. • Discusses the high price for over $1.25 million for 100 feet of boardwalk along the waterfront. • Mentions that Parks wants to expend over $3 million from the balance reserve, which takes of 70% of the reserve. Discusses inflation and fiscal responsibility. • Doesn't believe this can be moved to City Council as is because of the complexity of this budget. Natalie Seitz: States she is still reviewing the budge but has identified several concerns so far. • Asks for increased land acquisition funding for areas that are underserved with parks and open space resources. States funding in well -resources areas should be reduced or delayed to focus resources where they are most needed. Provides examples of the $10 million for downtown beautification and $8 million for the 4th Ave cultural corridor. • Asks that several of these projects be delayed to fund an auxiliary city office on SR 99 that the Mayor identified in his annual address. • Asks that the sidewalk improvement in PWT 50 be connected to Mathay-Ballinger Park. Mentions there are currently no sidewalks to this park. Connecting the sidewalk from the park up to 40th would provide a connection between the park and a daycare. • Consider park mitigation funding with PWD 06 & 07 because Mathay-Ballinger is the only park that serves the SR 99 Correction / Uptown Area. Closing the park for the summer construction season are significant impacts. The city should also consider providing a bathroom during the summer to improve water quality and provide a recreational resource. • Discusses the $1.5 million proposed for downtown lighting in PWT 44 and why additional lights can't be added to existing utility poles. The lighting could be used for areas with higher needs. • PWT 32 should be prioritized sooner. This is the location of the Uptown market, and the city should make safe pedestrian here a priority like they do for farmers Planning Board Minutes October 27, 2021 Page 9 markets in the bowl. • PWT 26 & 43 should be combined and developed concurrently in the 2025-2026 timeframe. Mentions the Inner Urban Trail is recognized as a regional resource, which far exceeds the bike use of what the City has chosen to do. • The funds for PWT 08, rain gardens, should to a right-of-way tree planting program. Mentions rain gardens are a maintenance burden. • Facilities like PDF 01 & 05, Boys and Girls Club and Francis Anderson Cultural and Leisure Center, have no benefit identified in the plan. This is over $1 million with no listed benefit, this should be disclosed or cut if there isn't a benefit. • Discusses the need to move resources from the Bowl to areas like the SR 99 corridor for equitable distribution to those most in need. • Asks to amend the budget, as outlined, so all communities receive proportional investment from the City. Eric Engmann: Mentions Joe Scordino wishes to speak. Joe Scordino: States the Edmonds Marsh should be taken out of the stormwater CIP. • Mentions Public Works didn't present page 73 of the CFP/CIP document • States that marshes aren't storm basins but an estuary and wildlife reserve. • Asks the Planning Board to recommend that City Council delete page 73 of the Public Works CFP/CIP and leave the Marsh Restoration on Page 12 of the Parks CFP/CIP, because that is where it belongs. • Should be restored under an Ecological not Stormwater umbrella. • Discusses how the Save Our March group talked about this last year and provides some history on the ecological issues of this action. Chair Rosen: Asks if there are any other people wishing to speak. (none) Closes the Public Comment on the CFP/CIP. Chair Rosen: Thanks those who wrote in and spoke about this important issue. Asks staff how Council will be informed about the public comment and discussion from this meeting and the last. Mentions the minutes from these meeting won't likely be available. Robert English: Discusses the minutes and the upcoming process. • Any action taken by the Planning Board will be added to the agenda packet. • Next Monday at Council will be the Public Hearing. • States that last Monday's Council hearing was just the initial presentation, like the last Planning Board meeting. • They will attach the minutes when they are available. • There's no action set for the (upcoming) Monday night Council meeting. • The adoption at Council is scheduled for December 141b Planning Board Minutes October 27, 2021 Page 10 Angie Feser: Reviews the upcoming schedule. • Monday evening Public Hearing for the CFP/CIP on November 1st • Council deliberation for budget scheduled for November 91b • Adoption is scheduled for December 141b • Quite a bit of time before the planned capital budget. Chair Rosen: Encourages the Board to point out specific recommendations for consensus to be sent to Council. Board Questions and Comments Chair Rosen: Asks for any questions from the Board. Vice Chair Crank: Mentions she also watched the Council meeting last night and it went too late to get feedback. Asks if there are any projects coming up that aren't centered around the Bowl, things like pocket parks or other projects for other areas. Angie Feser: Acknowledges that Mathay-Ballinger Park needs improvement and has great potential. • Provides example of adding a port -a -potty there as to how Parks is listening. • The Inter Urban Trail needs a lot of attention. • Mentions opportunities to work with Montlake Terrace to discuss shared improvements at Lake Ballinger Park for shared improvements. • Also discusses land acquisition about potential properties along 99 over the past year. • Mentions the PROS Plan will focus on diversity, equity, and inclusion • This will shift the goals and the Capital Plan in the PROS Plan. • The PROS Plan will come to the Board in the next few months and that will help shift the focus. Vice Chair Crank: Asks how grant funding is looking for some of these projects. Also interested to see if changes in priorities from grantors because of COVID; is it tougher or easier. Angie Feser: Has noticed that grants criteria is shifting to look at communities that are underserved. Grants are requiring census tract data to tie park funding to areas of greater need, like Highway 99 and South Edmonds. Hasn't seen direct correlation between funding and COVID. COVID magnified the need inequalities for access to parks and open space facilities. Vice Chair Crank: Wants to look at the Marsh Project pragmatically. Asks why Marsh Restoration Project should be kept under the Stormwater CFP/CIP instead of Parks. Asks if it Planning Board Minutes October 27, 2021 Pagel l has to do with grant funding. Angie Feser: States the biggest reason is that the Marsh Project is huge. • $17 for improvements and $3-5 million for acquisitions. • Will need to look at all sources of funding (park, stormwater, salmon, bird habitat, etc.,) States that it has to pull off that project so it shouldn't come from one category. • Mentions Public Works has money allocated up to the edge of the marsh. • Discusses how stormwater improvements affect the marsh. • Shown in both CIPs so it can secure Parks or Stormwater grants. Vice Chair Crank: Asks if it altered by where it lives. If it was moved (to just Parks), would it impact the other fund? Angie Feser: Talks about the multiple sources of funds needed. • Mentions that many grants need 50% matching funds from the City, and it doesn't matter where the source of that funding comes from (general fund, stormwater, etc.) Robert English: States there is definitely a stormwater component of the project. • Willow Creeks and stormwater runs into it. • Will need multiple grant funds to support the project and based on the merits of the project. Mentions the matching funds needed. • Talked about water quality projects for the catch basins along SR 104. • It is a citywide project and lives in both documents. Vice Chair Crank: Says she will leave it there and let others ask questions. Judi Gladstone: Would like more clarification on the stormwater and park funds for the Marsh. Asks if it is in both budgets. Angie Feser: States that it is listed in the Parks CFP/CIP, but there is no funding allocated. Judi Gladstone: Asks if the funding in the Stormwater budget is just for the stormwater runoff from SR 104 or is it for more that that. Robert English: PWD 2 is the Edmonds Marsh Willow Creek daylighting project. • There are no funds in 2022 for the marsh itself. • Mentions the catch basin that Judi referenced has 75% grant funding from the Department of Ecology and there are also funds from the City Council. Judi Gladstone: Talks about the importance of nexus between the work and the utility. • States that, from her experience in Utilities, they should be careful so that the utility doesn't pick up costs that aren't really utility costs. • Mentions from her experience in Utilities, it really matters what funds are being Planning Board Minutes October 27, 2021 Page 12 used. Angie Feser: Mentions all grants are rated based on the merit of the project. • For the Marsh Project, some of that is Parks habitat restoration and some is Stormwater. • States that's why it needs to live in different places. • That's the City's way of breaking it into chunks to go get separate grants. • Talks about the difference needs between Parks and Stormwater for the marsh grant. Judi Gladstone: Asks if the current PROS Plan has gone through any equity analysis. Angie Feser: States the 2016 PROS Plan was a light update and there wasn't equity analysis. Judi Gladstone: Talks about the sidewalk project schedule. • Mentions they talked last meeting about some lowered ranked projects shown earlier in the CFP/CIP. • Asks if there is some fluidity to move those funding sources to shift some funding from projects in the Bowl to other areas that are underserved. Robert English: Talks about the challenge with moving grant funds. • Mentions local funds are more fluid, like REET or general funds. • The challenge is the grants and talks about the competition for receiving them. • The project has to be a good scoring project. • Mentions project B might be picked over project A because it fits the criteria better. Judi Gladstone: Asks where the grants for these projects come from. Robert English: Mentions they come from different sources. • There are federal and state sources for funds for sidewalks. • Mentions the State Transpiration Improvement Board and the WSDOT Bike Ped Program. Richard Kuehn: Asks about Perrinville Project. • Given the growth, believes many of the issues are coming from Lynnwood. • Asks about the conversations and collaborations with the City of Lynnwood to help with this problem. Robert English: Talks about the discussion with Lynnwood. • There have been some preliminary discussions. • Mentions the code changes for stormwater reviews and regulations that went to Council last month. Are proposing tighter restrictions on development in the Perrinville Creek basin. • Will be talking with Lynnwood about adopting similar regulations in their portion Planning Board Minutes October 27, 2021 Page 13 of the Perrinville Basin. • Will also have larger discussions issue of their runoff impacting the lower portion of Perrinville Creek. Richard Kuehn: Asks about how these discussions are initiated. Will the public and the Board be involved in these discussions? Robert English: Mentions the Stormwater Comprehensive Plan will be starting in 2022. That will be an opportunity for the Planning Board to have this discussion on a citywide basis. Mentions the Lower Perrinville Creek design in 2022 to help with the outfall. This will have Lynnwood involved. Richard Kuehn: Asks about the process to transfer funds for those projects that aren't grant funding and can be moved. How big of an undertaking is that? Robert English: Discusses how the sidewalk priorities come from the existing Transportation Plan. • Talks about that process: went to Planning Board and approve by City Council. • That's the list used by Public Works. • Mentions the new Transpiration Plan is starting in 2022 to reevaluate the list. • This will be the opportunity for discussion and setting the priority for the next six years. Angie Feser: Mentions that the current funds for the marsh are utility funds and they can't be moved to parks funding. Talks about how the Marina Beach Park project relates to the marsh restoration. • When people think about the marsh, they think of the part east of the railroad tracks. • States that the Marina Beach Park project is a huge bookend for the restoration of the marsh. • Willow creek is in a pipe below that park and without the Marina Beach Park, Willow Creek can't flow into the marsh. • Talks about the complexities of the piping below the railroad that tie into both the Marina Beach Park and Marsh Restoration projects. • Talks about the $1 million grant for the Marina Beach Park and that portion often gets overshadowed in the marsh restoration discussion. Shannon Burley: Talks about the prior and new PROS Plan. • Mentions the previous PROS Plan was done with a lot of public input. • These parks projects were identified in a planning document that is now ending. • Mentions the new PROS Plans will use an important equity lens and lead to a new list of projects in the Parks CIP. • These priorities are usually moved around in these planning processes. Chair Rosen: Asks if leaving the marsh project in stormwater leaves money on the table. Robert English: States that he doesn't agree with that if money on the table means grant funding, Planning Board Minutes October 27, 2021 Page 14 The grants are based on the merit and scoring of the project. Chair Rosen: Talks about the Board needing to respond in a definitive way if they want a change or recommendation to the Council. Vice Chair Crank: Talks about her recommendation for an educational component on grant funding. • Believes staff recommendation is to move this forward as a whole package unless there is a specific issue. • Talk about the comments made in the public hearing, reading the letters, and listening at other meetings. • Mentions that part of the discussion is looking at what will be upcoming. • Mentions that she feels that there is an educational issue missing and people don't necessarily understand the funding and grant process. • Recommends a caveat that staff do their best in explaining the funding aspect to this and why certain things live where they do. Chair Rosen: States that he feels that the Boards role is to give any advice that they have, not just looking at the entire package. Talks about the 4th Avenue Arts Corridor. • Mentions the discussion with Angie at the last meeting. • When asked why it was shown late in the CIP schedule, it was because there was no money available. • Mentions that moving it up in the schedule adds emphasis and a sense of urgency to seek funding opportunities for it. Talks about the potential for a city satellite office on Highway 99 area. • Mentions the $1 million for making the existing city hall more functional. • Wonders it be better to start that conversation about moving city office locations now rather than investing more money into the current location. Angie Feser: Talks about the discussion for a Highway 99 city office. • Mentions it is a priority of the Mayor to have a presence on Highway 99. • Been working on finding a physical space for that this year. • Talks about looking for empty office space or making a mobile unit. • Had a Director discussion on Tuesday about staffing this. • Mentions the Board could make it a recommendation to add it to CIP list, if they want. Judi Gladstone: Has some comments and questions. • Mentions the excitement and difficulty with closing out a previous planning effort and opening a new one. • Asks if the city looking ahead to replacing other culverts in the Willow Creek area because of legal actions occurring at the state level that can become local issues. Planning Board Minutes October 27, 2021 Page 15 • Asks if there is any money set aside to deal with pollutants coming from highways, specifically in the Highway 99 area. Is the City looking at rain gardens or bioswales to have the stormwater drain into it to help with pollution? Robert English: Mentions they don't have a comprehensive evaluation for culverts, but it may look at in Stormwater Comprehensive Plan update. Mentions that there are a few select locations, like Perrinville Creek, but not a comprehensive assessment. Mentions stormwater improvements will be a part of the Highway 99 project and provides some examples. Also talks about connection with Lake Ballinger project to further address the issue with stormwater runoff. (Some general discussion between Judi Gladstone and Robert English about general treatment techniques for multiple locations) Chair Rosen: Discusses a need for a vision of Edmonds. • Mentions it is difficult to have a clear understanding of how all these major city components that are moving forward independently (housing, trees, parks, etc.) fit together and are prioritized. • Believes a vision of Edmonds would help make big and day-to-day issues easier. • Recommends that the city wouldn't do another large process like this until a visioning process is added to the budget, to help prioritize all these things. Rob Chave: Talks about the visioning in the Comprehensive Plan. • Mentions the vision lives in the Comp Plan, which is currently being updated and will result in the 2024 Comprehensive Plan update. • Mentions this new vision will be a major component of the Comprehensive Plan update. Chair Rosen: Would like to make this a recommendation to Council so that this message is heard. Richard Kuehn: Things al lot of what he's hearing being discussed from the public is about the vision and values of Edmonds. Really likes this recommendation. Judi Gladstone: Talks about the role of the Comp Plan in establishing the vision. • Cautious about having a vision document that is separate from the Comprehensive Plan. • States the Comprehensive Plan provides the structure to deal with the many different facets of the City. • Recommends emphasizing the vision process as part of the Comprehensive Plan process. Chair Rosen: Likes the clarity that Judi mentioned. States that the vision should lead the comprehensive planning process. Asks if the Board will feel comfortable sending Planning Board Minutes October 27, 2021 Page 16 that as a strong recommendation. Vice Chair Crank: Reiterates the caveat that she mentioned earlier about the educational component to explain why things live where they live from a financial aspect. Chair Rosen: States that he feels that the educational caveat should be a separate recommendation to have its own emphasis. Mentions there are two specific recommendations. Mentions that Eric has is sharing his screen to show a motion that would capture all of this. Eric Engmann: Mentions he was typing the recommendations as they were being expressed by the Board and has written three recommendations so far. • Not sure if Chair Rosen's comment about moving the 4th Avenue projects earlier in the Parks timeframe was an official recommendation or just a comment. Reads the draft motion to recommend the 2022-2027 CFP and CIP to City Council with the 3 recommendations. • Vice Chair Crank's recommendation, that staff do their best to explain the funding aspect of the CFP to the public and explain why items are located where they are. • Chair Rosen's recommendation, that the City establish as formal Vision of Edmonds in order to help make both day-to-day and big decisions easier and help inform how capital projects are prioritized. • Chair Rosen's recommendation, to encourage moving the 4th Avenue project to an earlier timeframe in order to promote the importance of seeking funding and partnerships. Chair Rosen: States that the visioning process should be up front in the Comprehensive Planning Process. To lead and guide it. Talks about adding values to the recommendation. Restructures the recommendation to say, that the City should establish a formal process to establish values and a vision of Edmonds that would be a part of and lead the Comprehensive Planning process. Asks if anyone has any comments about the 4th Avenue recommendation. Judi Gladstone: Mentions that she wouldn't be supportive of the recommendation to move the 4tb Avenue project to an earlier timeframe. States this could take staff time away from seeking funding for projects done in other parts of the city. Chair Rosen: States that they can delete that recommendation for now. Matt Cheung: Reads an audience comment that the Comp Plan is a strategic document and doesn't contain a strategic vision. How would you respond to that? Rob Chave: Talks about the goals listed in the Comp Plan. Planning Board Minutes October 27, 2021 Page 17 Mentions that they will be doing a visioning process to help with the language used in the Comp Plan. The vision is embodied in the goals, objectives, and policies. Matt Cheung: Asks about the recommendation to explain funding of the CFP. Suggested that the Marsh project be specifically added to the recommendation because it has been the primary focus of the discussion. Judi Gladstone: Agrees with this suggestion because in this particular case that is where the interest lies and allows Council to focus on that. (The Board sates that they like this suggestion) Richard Kuehn: Also suggests they add language about the Marsh Project and other projects that impact multiple places of the city. Todd Cloutier: Clarifies that it isn't about places in the city but multiple components in the CFP. Matt Cheung: Suggests it reads, that staff do their best to explain the funding aspect of the CFP to the public and explain why items are located where they are, particularly the Marsh Project and other projects that incorporate multiple components of the CFP. Chair Rosen: Asks if there are any other changes or if they are ready to vote on the motion. Judi Gladstone: Has another recommendation to seek funding to move forward with those projects that will be more equitable throughout the city. Chair Rosen: Asks if Judi means that those projects that increase equitability are a higher priority or get to cut in line. Judi Gladstone: Talks about how the CFP/CIP is updated annually and realizes that the funding can change. Mentions that that this will allow for a placeholder in the long-term CFP/CIP schedule for those kinds of projects. Chair Rosen: Suggests it reads, seek opportunity to shift moneys or look for funding to move forward with projects... Judi Gladstone: Projects that advance equity throughout the City. Chair Rosen: Asks for any other comments or recommendations. (None) Mentions there is a motion and three recommendations. Asks for a new second. (Seconded) Eric Engmann: Asks for clarification if it should be called the Marsh Project, or something more Planning Board Minutes October 27, 2021 Page 18 specific. Angie Feser: Suggests calling it the Marsh Restoration Project. Chair Rosen: Asks for the members to vote. (all say aye or raise their hands) Motion to Recommend the 2022-2027 Capital Facilities Plan (CFP) & Capital Improvement Program (CIP) to City Council with the following recommendations: 1. That staff do their best to explain the funding aspect of the CFP to the public and explain why items are located where they are, particularly the Marsh Restoration Project and other projects that incorporate multiple components of the CFP. 2. That the City should establish a formal process to establish values and a vision of Edmonds that would be as part of, and lead, the Comprehensive Planning process. 3. Seek opportunities to shift monies or look for funding to move forward with projects that advance equity throughout the City. Motion passes 6-0. (Discussion on whether the motion includes the overall recommendation. Clarifies that it was part of the motion.) Chair Rosen: Closes this part of the agenda and thanks Rob, Angie, and Shannon. New Item- Code Amendment to Update Residential Occupancy Standards Chair Rosen: Asks Eric Engmann to introduce the item. Eric Engmann: Walks through the presentation. • This will be a code update that affects residential occupancy standards in the City. • Mentions the topics will cover the Senate Bill that requires these changes, non- compliant city code sections, and some potential solutions. Discusses Residential Occupancy Limits in general. • Limits the number of unrelated people living in a dwelling. • Started with tenement laws in the late 19th century to protect overcrowding • Such a part of planning that our zoning categories are based on these terms: single- family and multifamily. • This is an issue because it doesn't address 21 st century living or what a family really looks like. • There have been plenty of case law that has slowly removed the ability to set these Planning Board Minutes October 27, 2021 Page 19 limits. Senate Bill (SB) 5235 • Bill passed by State in 2021 that prohibits cities from doing this with a few exceptions. • Cities can no longer regulate the number of unrelated persons occupying a home. • Cities often use this to limit other uses in residential zoning. Conflicting Edmonds Code Sections • The Edmonds definition for a family in ECDC 21.30.010 sets this limit to five unrelated persons living in a house. • Mentions many other definitions in the code are related to this family definition. Possible Solutions • Will remove these references per state law and look at other section that need updates • Will look for solutions to ensure single-family uses and zones are maintained. • Clarifies that the single-family zoning categories and uses will not be removed. Two Possible Approaches to the Updates • Highlights several options for new criteria • Includes limitations on the number of items that generally represent multifamily living, such as the number of mailboxes, gas meters, garbage collection areas, etc. • Can also include limitations on components of usage, such as having common access to living, sleeping, and cooking facilities. • Mentions that these are just options but not necessarily ones that staff will propose. • Staff is currently working with the legal team to ensure that the recommendations are well vetted. Rob Chave: Further clarifies that staff will be looking more toward measurable things rather than things like lease arrangements. Eric Engmann: Mentions staff will come back in about a month with draft recommendations. Also discusses the webpage on www.edmondswa.gov/codeupdates that covers this issue and allows people to sign up for notifications. Board Discussion on this Item. Chair Rosen: Opens it up to Board questions. Judi Gladstone: Asks what other places, not just locally, are doing to deal with this. Talks about the challenge with trying to regulate the many living arrangements in the single-family defined residences. Planning Board Minutes October 27, 2021 Page 20 Eric Engmann: Mentions these limits are still used by the vast majority of the country. • Many cities that have looked at this, have done so to remove single-family zoning districts. • There are very few examples of things done between those two ideas. • Even with this new state law, most Washington cities haven't updated this code yet. Vice Chair Crank: Talks about her experience and some recommendations. • Would recommend having directed messages to renters and property owners that rent. • Mentions common area standards would be easier to include. • Discusses using limitations on things like mailboxes or water meters. • Talks about all of the 21 st century living arrangements that make this needed. Judi Gladstone: Mentions multigenerational households and how that will continue to grow. Vice Chair Crank: Mentions single people with a mortgage that will rely on others living there to make those mortgage payments. Eric Engmann: Recommends that the Board start thinking about scenarios can be tested against the draft recommendations in the next session. New Item- Student Representative to the Planning Board Chair Rosen: Introduces the next topic. • Mentions there was an application for student rep from Lily Distelhorst. • Talks about her application and her desire to learn more about urban planning. • The Chair and Vice Chair met with her. Rob Chave: Mentions Lily has been in the audience all night. Vice Chair Crank: Says she had a great meeting with her and asks if she would like to talk. Lily Distelhorst: Introduces herself. • Currently a sophomore in high school. • Looking at majoring in Urban Planning. • Passionate about affordable housing and public transit. Chair Rosen: Makes a motion that Lily become the student representative to the Board. (Motion and Seconded) Affirmation is unanimous. All welcome her to the Board. Chair Rosen: Mentions she will be getting a city email address and will receive the packet. She can't vote but will be a great voice to the conversation. Planning Board Minutes October 27, 2021 Page 21 Extended Agenda Chair Rosen: Introduces the extended agenda. • Mentions the second meeting in November and December have been cancelled because of the proximity to the holidays. • The meeting next month will be about the PROS Plan Judi Gladstone: Asks about the timeline needed for the Residential Occupancy Standards. Does it have to be competed by a specific date? Eric Engmann: Mentions the law is in affect but there are no penalties for not having the code updated yet. The provisions in the code are no longer enforceable but there isn't a specific urgency, other than having the code reflect the current laws. Chair Rosen: Asks for any other comments on the extended agenda. (none) Comments for the Good of the Order Chair Rosen: Asks for comments for the good of the order. Eric Engmann: Has a few updated. • Apologizes for not having the last meeting minutes ready, they are very long. • Mentions staff has hired Laurie Hugdahl as the new minute taker to prepare future minutes. Provides a bit of her background. Staff is very excited. • Mentions staff worked with the PIO to announce tonight's Public Hearing on the City's Facebook page. Judi Gladstone: Commends the City's Utility staff for a recent tour of the City's raingardens. Vice Chair Crank: Working on the Airport Master Plan, so stay tuned. Chair Rosen: Talks about the public's frustration with the perceived lack of transparency and that their opinions aren't fully valued. • Can lead to a lack of trust. • Public engagement should be paramount. Mentions there is an opening on the Board and that people should keep an eye out for the announcement. Thanks the Board for their time and closes the meeting. Adjournment Planning Board Minutes October 27, 2021 Page 22 The Board meeting was adjourned at 10:02 p.m. Planning Board Minutes October 27, 2021 Page 23