2023-10-04 DEIA Commission Packetof ED^'o�� AGENDA
Edmonds Diversity, Equity, Inclusion
& Accessibility Commission
Wednesday, October 4, 2023 1 6:OOPM-8:OOPM
HYBRID MEETING
The Diversity, Equity, Inclusion & Accessibility Commission members will be meeting in person and/or remotely
for this meeting. The public may join at the physical location or join through zoom.
PHYSICAL LOCATION:
Brackett Meeting Room, Edmonds City Hall — 3' Floor 1 121 5' Ave N, Edmonds, WA 98020
REMOTE MEETING/ZOOM INFORMATION:
httDs://edmondswa-aov.zoom.us/i/98071999699?Dwd=YS9GTVdWM2VPTUtiROVXVm56NGIaUT09
Meeting ID: 980 7199 9699
Passcode: 963195
6:00 P.M. — Call to Order and Land Acknowledizement: "We acknowledize the oriizinal inhabitants of this place, the
Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished,
gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their
sacred spiritual connection with the land and water." - City Council Land Acknowledgment
1. Roll Call and Absences
2. Approval of Agenda
3. Approval of September 6, 2023, Summary (5 minutes)
4. Public Comment (3 minutes per speaker)
5. New Business:
a. Oscar Antillon, Public Works Director — ADA Transition Plan (30 minutes)
i. ADA Assessment — Jessie Owen (20 minutes)
6. Update from the City: Todd, Megan, Molly & Councilmember Teitzel (5 minutes)
7. Old Business:
a. Budget update & review proposed expenses for promotional items & design discussion (20
minutes)
i. Guest speaker honorarium (5 minutes)
8. Committee Reports: (20 minutes)
a. Engagement
b. Communication
c. Education
9. Commissioner's Corner (5 minutes)
Adjourn — 8:OOPM
Next meeting: Wednesday, November 1, 2023, at 6:OOPM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared,
actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson
may call for a majority vote.
CITY OF EDMONDS
EDMONDS DIVERSITY, EQUITY, INCLUSION &
ACCESSIBILITY COMMISSION
September 6, 2023
Meeting conducted via Zoom and in -person at the Brackett Meeting Room
COMMISSIONERS PRESENT
Elaine Helm, Chair
Jeanett Quintanilla, Vice -Chair
Ardeth Weed
Pam Iverson
Jessie Owen via Zoom
Anil DeCosta via phone
Rebecca Perrault
Councilmember Dave Teitzel, ex-officio
COMMISSIONERS ABSENT
Dipti Chrastka - excused
Alison Alfonzo Pence - excused
GUESTS PRESENT
None
STAFF PRESENT
Todd Tatum, Director
Molly Jay, Diversity Commission
Coordinator
STAFF ABSENT
Megan Luttrell, Program Coordinator
6:03 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original
inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands.
We respect their sovereignty, their right to self-determination, and we honor their sacred
spiritual connection with the land and water." - City Council Land Acknowledgment
1. Roll Call and Absences
Pam read land acknowledgment. Dipti is traveling; her absence is excused. Alison is also
traveling; her absence is excused.
2. Approval of Agenda
Pam moved to approve the agenda; Ardeth seconded; approved by consensus.
3. Approval of August 2, 2023 Summary: Anil moved to approve the summary; Ardeth
seconded; approved by consensus.
4. Public Comment (3 minutes per speaker) None
5. Update from the City: Todd, Megan, Molly & Councilmember Teitzel:
Todd gave update on city comp plan, in midst of review through October. November and
December will be analysis of information. Todd recommended inviting Public Works to
attend a Commission meeting in the future.
Councilmember Teitzel gave a quick update on ADA budget and evaluation of priorities.
Dean Olson will join us next month to review his ADA requests to the city.
Draft Meeting Summary
Diversity Commission
September 6, 2023
Page 1
6. New Business:
a. Budget Update & Considerations: Film Series; promotional materials: Molly
gave update on Commission budget through the end of the year. We are waiting to
hear back from Rick Steves to see if he will sponsor the Film Series this year. We
will move forward with poster printing. The Edmonds Theater increased their rental
price from $100 per showing to $175 to cover increased operating costs. Ardeth
moved to approve the rental price of $175 for the Edmonds Downtown
Theater; Jeanett seconded, approved by consensus. Ardeth and Jeanett agree to
distribute posters around the city once printed. Molly will present new sticker
designs along with Jessie's existing designs at the next meeting. Molly will research
printing costs for stickers and bring to the next meeting.
b. Calendar of Diversity Events & Celebrations through end of the year and 1st
quarter: Elaine reviewed upcoming holidays and films in relation to the
communications calendar. Each film is relevant to a holiday/celebratory event of its
month.
i. Proclamation of Hispanic Heritage Month: Commission discussed
importance of having a city proclamation for Hispanic Heritage month.
Molly will draft the proclamation and send it to Todd for review and
distribution.
7. Committee Reports:
a. Engagement: Nothing additional to report.
b. Communication: Molly is working on second newsletter build it's distribution and
send; a press release for film series; social/digital publicity of film series; sticker
designs.
c. Education: Nothing to report; meeting this month fell on Labor Day.
8. Commissioner's Corner (10 minutes)
No comments.
Adjourn — 7:44PM
Next meeting: October 4, 2023, at 6:OOPM
Draft Meeting Summary
Diversity Commission
September 6, 2023
Page 2