2023-10-17 City Council Special Packetof c�,y
s
Agenda
Edmonds City Council
SPECIAL MEETING
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
OCTOBER 17, 2023, 6:00 PM
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1. CALL TO ORDER
2. ROLL CALL
3. COUNCIL BUSINESS
1. Utility Rate Study and adoption of a Utility Rate Ordinance (50 min)
2. Presentation of Amendment with Consor North America, Inc for Yost and Seaview Reservoir
Repairs and Upgrades Project (10 min)
ADJOURN
Edmonds City Council Agenda
October 17, 2023
Page 1
3.1
City Council Agenda Item
Meeting Date: 10/17/2023
Utility Rate Study and adoption of a Utility Rate Ordinance
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On September 12, 2023, staff presented this item to the Parks and Public Works Committee and it was
forwarded to a future City Council meeting for discussion.
Staff Recommendation
Approve ordinance.
Narrative
The City owns and maintains drinking water, sewer, and storm utilities. In order to ensure the
continued function and maintenance of each of these utilities, the City of Edmonds charges fees to all
residences and business which have access and make use of them. The fees generated for each utility
fund their respective enterprise funds. These enterprise funds in turn are used to support and fund the
respective utility to ensure its continued maintenance and function.
The City of Edmonds operates a multiple utility operation which incorporates potable water, sanitary
sewer, and storm and surface water management functions. The City received the combined utility rate
study from its consultant, the FCS Group. The findings show increases in potable water, sanitary sewer,
and storm and surface water management utility rates. This funding will help address rising costs
including but not limited to: inflation and the rising maintenance and operations costs, wholesale cost
increases for potable water from Alderwood Water and Wastewater District, the replacement of aging
and failing water/sewer/storm infrastructure as part of the annual replacement projects and upcoming
larger capital projects. The rate increases recommended and proposed by staff will make it so that the
City will only need to acquire bonds for the larger upcoming capital projects. The cost for annual
maintenance and replacement projects will continue to be rate funded, thereby resulting in
considerable future savings to the City.
Attachment 1 is the proposed Ordinance and includes the recommended rate increases for the water,
sewer and storm utilities. The updates reflect the rate assessment schedule updates based on customer
class and clarify the effective dates.
Attachments:
Attachment 1 - Ordinance
Attachment 2 - Presentation
Packet Pg. 2
3.1.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
SECTION 7.30.030 WATER RATES - METER INSTALLATION
CHARGES, RELATING TO UTILITY RATES OF WATER
SUPPLIED THROUGH METERS, THE PROVISIONS OF ECC
SECTION 7.30.040 UTILITY CHARGES - SANITARY SEWER,
RELATING TO UTILITY RATES OF UNMETERED
SANITARY SEWER SERVICES, AND THE PROVISIONS OF
ECC SECTION 7.50.050 RATES AND CHARGES, RELATING
TO UTILITY RATES FOR STORM AND SURFACE WATER
MANAGEMENT SERVICES, IN ORDER TO INCREASE
SUCH RATES, CLARIFY WHEN NEW RATES SHALL TAKE
EFFECT, AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
WHEREAS, the City of Edmonds operates three enterprise utility operations which
incorporate potable water distribution, sanitary sewer conveyance and wastewater treatment,
and storm and surface water management functions; and
WHEREAS, the city's utility rates were last adjusted with Ordinance 4286; and
WHEREAS, after the adoption of Ordinance 4286, the city's consultant, FCS Group,
completed an updated rate study; and
WHEREAS, the updated rate study provides the basis for the rates that are now being
recommended for adoption by the city council; and
WHEREAS, the increased rates will help address rising costs, including but not limited
to: inflation and the rising maintenance and operations costs, wholesale cost increases for
potable water from Alderwood Water and Wastewater District, the replacement of aging and
failing water/sewer/storm infrastructure as part of the annual replacement projects and
upcoming larger capital projects; and
WHEREAS, the rate increases will allow the city to limit bond financing to the larger
capital projects, with the cost of annual maintenance and replacement projects being funded
through these rate increases, which will save the city, and its ratepayers, money over the long
term; NOW, THEREFORE,
Packet Pg. 3
3.1.a
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Subsections A and B of the Edmonds City Code 7.30.030, entitled "Water
rates - Meter installation charges," are hereby amended to read as follows (except for the rate
tables which are replaced in their entirety, new text is shown in underline and deleted text is
shown in stfil eugh):
A. Base Rate. The bimonthly rates of water supplied through meters shall be fixed at the
following levels:
Effective Date
Current
1/1/24
1/1/25
1/1/26
Single Family
Residence (per
unit)
$ 44.08
$ 48.05
$ 52.37
$ 57.08
Duplex Apt
Houses, condos
and other multi
unit Residences
(per unit)
$ 38.82
$ 42.31
$ 46.12
$ 50.27
Effective Date
Current
Meter
1/1/24
1/1/25
1/1/26
All other
customers
$ 53.30
3/4"
$ 58.10
$ 63.33
$ 69.03
$ 108.51
1"
$ 118.28
$ 128.92
$ 140.52
$ 200.66
1.5"
$ 218.72
$ 238.40
$ 259.86
$ 305.92
2"
$ 333.45
$ 363.46
$ 396.18
$ 659.94
3"
$ 719.33
$ 784.07
$ 854.64
$ 934.80
4"
$ 1,018.93
$ 1,110.64
$ 1,210.59
$ 1,895.91
6"
$ 2,066.54
$ 2,252.53
$ 2,455.26
B. Variable Rate. In addition to the base rate set forth above, the customer shall be
charged the following rate per 100 cubic feet of water consumed:
Effective Date
Variable Rate
Current
1/1/24
1/1/25
1/1/26
$ 4.60
$ 5.01
$ 5.47
$ 5.96
For the purposes of understanding the reference to the "effective date" in the above tables, all
water base rate and variable rate charges on water utility bills mailed on or after JanuaryFebruai�.,
1 st of each year shall be based on the adopted rates for that effective date even if the utility service
Packet Pg. 4
3.1.a
period reflected on the bill includes time from before the effective date.
Section 2. Subsection A of the Edmonds City Code 7.30.040, entitled "Utility charges —
Sanitary sewer," is hereby amended to read as follows (except for the rate tables which are
replaced in their entirety, new text is shown in underline and deleted text is shown in
A. The following rates shall be charged on all billings after the effective date shown with
respect to the following customers and/or service:
Effective Date
Current
1/1/24
1/1/25
1/1/26
Single Family
connected
$
106.11
$
117.25
$
129.56
$
142.52
Residence
(bimonthly per unit)
unconnected
$
17.14
$
18.94
$
20.93
$
23.02
Duplex, apartment
connected
$
85.26
$
94.21
$
104.10
$
114.52
houses, condos, and
other multi unit
residences
unconnected
$
17.14
$
18.94
$
20.93
$
23.02
(bimonthly per unit)
All other customers
Fixed Rate
$
12.05
$
13.32
$
14.71
$
16.18
(bimonthly per unit)
Volume Charge
$
6.84
$
7.56
$
8.35
$
9.19
(per ccf)*
*per 100 cubic feet (1 unit) of metered water consumption.
For the purposes of understanding the reference to the "effective date" in the above tables, all
sanitary sewer rates and charges on sewer utility bills mailed on or after JanuaryF-e� 1 st of
each year shall be based on the adopted rates for that effective date even if the utility service
period reflected on the bill includes time from before the effective date.
Section 3. Subsection A of the Edmonds City Code 7.50.050, entitled "Stormwater
rates and charges," is hereby amended to read as follows (except for the rate tables which are
replaced in their entirety, new text is shown in underline and deleted text is shown in
A. The following rates shall be charged on all billings with respect to the following
customers and/or service:
Packet Pg. 5
3.1.a
Effective Date
Category
Current
1/1/24
1/1/25
1/1/26
Single Family Residential and Multi Family
Residential (Bimonthly)
$ 46.90
$ 50.89
$ 55.21
$ 59.90
All other resident customers per ESU
(Bimonthly)
$ 46.90
$ 50.89
$ 55.21
$ 59.90
For the purposes of understanding the reference to the "effective date" in the above tables, all
stormwater rates and charges on stormwater utility bills mailed on or after Januarys 1 st
of each year shall be based on the adopted rates for that effective date even if the utility service
period reflected on the bill includes time from before the effective date.
Section 4. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 5. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
Packet Pg. 6
3.1.a
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 7
3.1.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the _ day of , 2022, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF
ECC SECTION 7.30.030 WATER RATES - METER
INSTALLATION CHARGES, RELATING TO UTILITY
RATES OF WATER SUPPLIED THROUGH METERS,
THE PROVISIONS OF ECC SECTION 7.30.040
UTILITY CHARGES - SANITARY SEWER, RELATING
TO UTILITY RATES OF UNMETERED SANITARY
SEWER SERVICES, AND THE PROVISIONS OF ECC
SECTION 7.50.050 RATES AND CHARGES,
RELATING TO UTILITY RATES FOR STORM AND
SURFACE WATER MANAGEMENT SERVICES, IN
ORDER TO INCREASE SUCH RATES, CLARIFY
WHEN NEW RATES SHALL TAKE EFFECT, AND
FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this day of 92023.
CITY CLERK, SCOTT PASSEY
4840-7251-8158, v. 1
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3.1.a
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3.1.b
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2023 Utility Rate Update
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•:;> FCS GROUP
Solutions -Oriented Consulting
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Packet Pg. 10
3.1.b
•:;> Agenda
Background
Revenue Requirement (Financial Plan) Update
Methodology/Assumptions
Summary of Key Drivers
Sample Bill Comparison
Questions/Discussion
FCS GROUP Packet Pg. 11
3.1.b
•:;> Why Are We Doing This?
City utilities are enterprise funds that need to be self-sufficient
Revenues need to cover costs in the long run
City utilities have substantial infrastructure replacement needs
30 — 40% of City's mains have exceeded standard useful life estimates
Delaying needs increases operating costs and risk of failure
Main breaks
Inflow and infiltration (accelerates need for sewer treatment plant expansions)
Goal is to recover an equitable share of costs from existing/future customers
Delays can lead to "snowballing" needs that have adverse rate impacts
Debt can be used to spread costs of large projects over time
Rates should support ongoing capital projects (e.g. main replacement program)
Term of debt is limited to the expected useful life of the facilities being funded
FCS GROUP QlMrAnl
Packet Pg.
3.1.b
•:;> Overview of Financial Plan
Defines "cost -based rates" as rates based on aggregate obligations
Operating costs
Capital project expenditures
Debt service payments
Other financial needs
Establishes a multi -year financial plan beyond the current budget cycle
Key Elements of Financial Plan:
Defining revenues and expenses
Developing capital funding strategy
Establishing fiscal policy "framework"
FCS GROUP A Packet Pg.
3.1.b
•:;> Fiscal Policip&ft
City does not have formal policies
Recommendation: Draft policies for Council consideration/adoption next year
Financial plans assume each utility maintains combined operating/capital
balance equal to at least 180 days of operating expenses
Policy recommended by bond rating agencies
Falling short of this standard could lead to higher interest costs/reserve requirements
Helps mitigate cash -flow issues during construction season
FCS GROUP Packet Pg. 14
3.1.b
•:;> Key Drivers of Water Rate Increases
Recent inflation (higher than long-term averages)
Increased operating costs
Water purchases from Alderwood WWD (8% annual increases projected from Everett)
Capital needs
Capital Costs by Year (2023 - 20321
$10.0
$8.0
c $6.0
$4.0
$2.0
$0.0
Total- 154.5M
M -:I- Lf) Cfl I` CO M O N
N N N CV N N CV M M M
O O O O O O O O O O
N N N N N N N N N N
Yost & Seaview Reservoirs ($9.6M)
u Main Replacements ($44.9M)
Capital Funding Strategy (2023 - 2032)
Expected to
increase annua,
r-
debt service by
$803, 000
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FCS GROUP Packet Pg. 15
3.1.b
•:;� Key Drivers of Stormwater Rate Increases
Recent inflation (higher than long-term averages)
Less funding available for main replacement program and other needs
Capital needs
Need to generate $2.5M in local matching funds for large stormwater projects
Staff proposes setting aside matching funds from existing balances and issuing bonds to
fund other capital projects
Capital Costs by Year (2023 - 2032)
$10.0
$8.0
0
$6.0
$4.0
$2.0
$0.0
Total: $37.3M
M ;3- U-) Cfl I- CO M O CV
O O O O O O O O O O
N N N N N N N N N N
LA Main Replacements ($22.9M)
i Other Projects ($14.4M)
Capital Funding Strategy (2023 - 2032)
Grants/
ARPA
$M
Expected to
23
23%
Debt
increase annul
$2.5 M
7%
debt service b
_
--$218, 000
FCS GROUP 7 Packet Pg.
3.1.b
•:;> Key Drivers of Sewer Rate Increases
Recent inflation (higher than long-term averages)
Less funding available for main replacement program and other needs
Capital needs
Capital Costs by Year (2023 - 20321
$40.0
$35.0
$30.0
$25.0
o_ $20.0
$15.0
$10.0
$5.0
$0.0
Total: $127.2M
M :t U") CO I` M M O - CV
O O O O O O O O O O
N N N N N N N N N N
Capital Funding Strategy (2023 - 2032)
L nnwood WWTP Projects 28.2M
Edmonds WWTP Projects 58.0M F— Edmonds share is 50%
u Other City Sewer Projects ($7.2M)
® Main Replacements ($33.9M)
Expected to
increase annua,
debt service by
$3.6M
FCS GROUP QlMrAn Q Packet Pg.
3.1.b
•:;> Bimonthly Single -Family Bill @ 14 ccf
Mountlake Terrace $153.49$55.92 $158.62
Woodinville [1] $146.16 $34.671 $166.42
Lake Stevens $99.08 $42.83 $198.00
Bothell $99.70 L$37.52 1 $202.22
Monroe $101.06 J-$38.44 $184.30
Bainbridge Island $65.28 $37.67 $210.40
$368.03
$347.25
$339.91
1 $339.44
$323.80
$313.35
Shoreline [2] T $133.77 �$107.40 $295.99
Edmonds (Updated) i : • $286.33
Edmonds (Existing) i : - : , - . • i i • $261.49
Bremerton L $67.52 JIMP$43.00 $149.92 I $260.44
Mukilteo $74.74 $49.67--UW $134.96 I $259.37
Alderwood WWD [3] $64.06 $22.00 $156.94 I $243.09
Lynnwood 1 $77.28 , $31.69I $132.35 ( $241.32
i Water Rate
i Stormwater Rate
i Sewer Rate
[1] Woodinville Water District's sewer rate includes King County's wastewater treatment rate ($104.22 bimonthly)
[2] Shoreline sewer rate assuming Edmonds wastewater treatment.
[3] Stormwater bill shown for Alderwood WWD assumes Snohomish County's stormwater rate ($132.54 per year) applies.
FCS GROUP a Packet Pg.
3.1.b
•:J Cost Impacts to Low -Income Households
Affordability assessment based on industry metrics
City of Edmonds
Affordability Threshold
1.2% 6.3
4.5% 8.0
City offers low-income discount program
5.0%
10.0%
Established by City Ordinance No. 3629; currently published on City website
Human Services is aware and helps advertise program to eligible customers
Customers can qualify for a rate reduction based on income levels
30% rate reduction if disposable income is 50 — 60% of County MHI
50% rate reduction if disposable income is <_ 50% of County MHI
95 —100 customers participate in program on average
FCS GROUP Packet Pg. 19
3.1.b
•:;> Recommendations
Adopt proposed rate increases for 2024 - 2026
Water: 9.0% per year
Stormwater: 8.5% per year
» Sewer: 10.0 -10.5% per year
Water Bill
$108.48
$118.19
$128.95
$140.52
$153.08
$166.94
$180.21
Stormwater Bill
46.90
50.89
55.21
59.90
65.00
66.62
68.29
Sewer Bill
106.11
117.25
129.56
142.52
156.77
172.45
189.69
Total Bill
$261.49
$286.33
$313.72
$342.94
$374.85
$406.01
$438.19
Change from Prior Year
+$24.84
+$27.39
+$29.22
+$31.91
+$31.16
+$32.18
Percent Change from Prior Year
+9.5%
+9.6%
+9.3%
+9.3%
+8.3%
+7.9%
Monitor financial status regularly, considering adjustments as needed
Revisit 2027 - 2029 rate increases sometime around 2026
FCS GROUP QIIAO
1 Packet
L
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•:;> FCS GROUP
Solutions -Oriented Consulting
Packet Pg. 21
3.2
City Council Agenda Item
Meeting Date: 10/17/2023
Presentation of Amendment with Consor North America, Inc for Yost and Seaview Reservoir Repairs and
Upgrades Project
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On June 21, 2022, City Council approved a professional services agreement with MurraySmith to
complete preliminary design work.
On October 10, 2023, staff presented this item to the Parks and Public Works Committee and it was
forwarded to the October 17th City Council meeting for presentation and action.
Staff Recommendation
Approve amendment.
Narrative
The City issued a Request for Qualifications (RFQ) in March 2022 to hire a consultant to provide design
engineering services for the Yost and Seaview Reservoir Repairs and Upgrades. The City received
statements of qualifications from two (2) engineering firms. The staff selection committee selected
MurraySmith based on their qualifications and experience and received council approval on June 21,
2022, for the mayor to sign an agreement to provide preliminary design engineering services for the
project. Since the signing of the first phase of the contract, MurraySmith has undergone a merger with
design engineering firm Consor. Other than the change in name, the design team offices and overall
consultant staff working on the project have not changed.
The proposed contract will take the design of the project from 30% to a 100% level. As part of this work,
the design will address needed structural upgrades to bring both structures up to current code
standards and replace piping and appurtenances in both reservoirs, repair water leaks in the Yost
Reservoir and provide any other upgrades required by the state department of health.
The final design is scheduled for completion by late 2024, with construction tentatively planned to start
in 2025. When the project design approaches completion, a separate scope and fee/supplement will be
drafted for support services during construction and submitted to City Council for approval.
Per the attached negotiated scope of services, the cost to complete final design is $422,634, bringing the
total project design costs to $675,575. All project costs will be funded by the 421 Water Utility Fund.
Attachments:
Packet Pg. 22
3.2
Attachment 1 - Amendment
Attachment 2 - Presentation
Packet Pg. 23
3.2.a
Al� ov eU,11
6
1�
CITY OF EDMONDS
121 5T" AVENUE NORTH • EDMONDS, WA 98020 425-771-0220 • FAX 425-672-5750
Website: www.edmondswa.gov
18go ia�° PUBLIC WORKS DEPARTMENT
Engineering Division
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT
Yost and Seaview Reservoirs Repairs and Upgrades
MIKE NELSON
MAYOR
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City," and
Murraysmith, hereinafter referred to as the "Consultant," entered into an underlying agreement for
design, engineering, and consulting services with respect to a project known as Yost and Seaview
Reservoirs Repairs and Upgrades project, dated June 23, 2023 ("Underlying Agreement"); and
WHEREAS, the Consultant has undergone a corporate name change and the parties desire
to document the Consultant's official name and its agreement to undertake the responsibilities of
the Underlying Agreement; and
WHEREAS, additional tasks to the original Scope of Work have been identified with
regard to providing engineering services;
NOW THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties thereto as follows:
1. The Underlying Agreement of June 23, 2023 between the parties, incorporated by
this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Consultant Name. The Consultant, formerly known as Murraysmith, is now
doing business as Consor North America, Inc. The Consultant hereby agrees to undertake all of
the obligations and responsibilities of the Consultant set forth in the Underlying Agreement and
any amendments thereto.
1.2 Scope of Work. The Scope of Work set forth in the Underlying Agreement
is hereby amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
Packet Pg. 24
3.2.a
1.3 Payment. The $253,941 amount set forth in paragraph 2A of the Underlying
Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an
additional not to exceed amount of $422,634 for the additional scope of work identified in Exhibit
A to this Amendment No. 1. As a result of this Amendment No. 1, the total contract amount is
increased to a new total not -to -exceed amount of $676,575 ($253,941 plus $422,634).
1.4 Fee Schedule. Exhibit B to the Underlying Agreement consisting of the rate
and cost reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B, incorporated by this reference as fully as if herein set forth.
2. In all other respects, the Underlying Agreement between the parties shall remain in
full force and effect, amended as set forth in this Amendment No. 1 but only as set forth herein.
DONE this day of , 2023.
CITY OF EDMONDS CONSOR NORTH AMERICA, INC.
Michael Nelson, Mayor
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Printed Name:
Title:
Packet Pg. 25
3.2.a
STATE OF WASHINGTON)
)ss
COUNTY OF )
On this day of , 2023, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
, to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Packet Pg. 26
3.2.a
EXHIBIT A
SCOPE OF SERVICES
YOST AND SEAVIEW RESERVOIRS REPAIRS AND
UPGRADES
PHASE 2 — FINAL DESIGN & BIDDING SUPPORT
CITY OF EDMONDS
Project Overview and Understanding
Consor has developed the following Scope of Services and accompanying fee estimate to provide final
design and bidding support services for the City of Edmonds (City) Yost and Seaview Reservoirs Repairs and
Upgrades project. The scope and the fee have been developed based on discussions with City staff and our
understanding of the project from the previously completed tasks, which included an assessment of both
reservoirs, and Phase 1, which included an evaluation of alternative improvements and 30% preliminary
design for the selected improvements. Services during construction will be included in a scope of services
for the next phase of the project.
The following is a list of the primary rehabilitation improvements to be designed for each reservoir. Other
needed work and replacements addressed in the June 16, 2023 Alternatives Workshop and documented
in the project reports will also be included in the final design.
➢ Install Fiberglass Reinforced Plastic (FRP) to the roof and walls
➢ Install roof -to -wall anchor brackets
➢ Non-structural rehabilitation of the reservoirs' interior to address leakage
➢ Replace existing 18-inch diameter Yost Reservoir outlet valve near Maple Street & 96th Ave W
➢ Repairs and upgrades to the reservoir piping
Scope of Services
The Scope of Services includes the following work tasks.
➢ Task 1—
Project Management
➢ Task 2
— Subconsultant Coordination and Review
➢ Task 3
— Final Design
➢ Task 4
— Permitting and Agency Review Support
➢ Task 5
— Bidding Support Services
➢ Task 6—SubconsultantServices
➢ Task 7
— Unanticipated Task Reserve (As Needed)
Detailed descriptions of each major work task follow.
Consor • October 2023 • City of E
Yost & Seaview Reservoir Repairs & Upgr Packet Pg. 27
3.2.a
Task 1 - Project Management
Objective
Coordinate, monitor, and control the project resources to meet the technical, communication, and
contractual obligations required for developing and implementing the project scope.
1.1 Invoices and Progress Reports
Prepare and submit electronic monthly invoice for review and approval by the City. Each invoice shall
include the following information.
➢ Billing period (start and end date) included in the invoice
➢ Description of work accomplished for the billing period
➢ Name, billing rate and hours for each resource that worked on each task
➢ Percent spent (by task if appropriate to the project)
➢ Potential out -of -scope work items
1.2 Project Team Management
Consor's Project Manager will manage project staff and subconsultants in conformance with the scope of
services, fee estimate, and schedule.
1.3 Quality Assurance (QA)
Consor's Project Manager will manage in-house quality control reviews of deliverables.
Provided by the City
➢ Timely review and processing of consultant invoices
Task Deliverables
➢ Monthly invoices and progress reports
Assumptions
➢ Consultant assumes a Notice to Proceed date in late October 2023 or early November 2023.
➢ The total length of this phase of the project is estimated to be up to fifteen (15) months.
Task 2 — Subconsultant Coordination and Review
Objective
Work under this task includes coordinating subconsultant work tasks and review of subconsultant work
products.
2.1 Structural Coordination and Review
Manage subconsultant task orders and coordinate with subconsultant. Coordinate structural tasks with
Peterson Structural Engineers and review structural deliverables.
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgrades • 2
Exh A - Yost Seaview Reservoirs Design Bidding Scope 10-4-23 Packet Pg. 28
3.2.a
Task 3 — Final Design
Objective
Produce bid -ready documents including final design plans, specifications, and an opinion of probable
construction cost (OPCC or "estimate") (PS&E) for the project per the 30% preliminary plans and design
elements documented in the Project Report from Phase 1 of the project. Final Bid -Ready PS&E will
incorporate prior City review comments and be suitable for bidding. Subconsultant services to be
incorporated into the design process are described under Task 6.
3.1 60% Design
Plans will be developed at a 1"=20' scale and include details. Specifications in WSDOT format will include
the City's front-end contract documents and general conditions, and Consor's technical specifications for
all improvements except the reservoir improvements. Consor's technical specifications in CSI format will
be used for the reservoir. PS&E developed by subconsultants will be reviewed for design consistency and
quality prior to incorporating into the design submittal.
The OPCC will be updated based on the 60% design and formatted to reflect the bid items in the bid
schedule of the contract documents. The OPCC shall include a breakdown of improvements with unit
quantities and cost estimates in more detail than the contract bid items.
Include temporary erosion and sediment control (TESC) details and notes.
Perform a constructability review of the 60% design.
Perform quality reviews of deliverables.
3.2. 95% Design
Further develop the PS&E to the 95% completion level based on the 60% design submittal and
modifications from the City's review comments. PS&E developed by subconsultants will be reviewed for
design consistency and quality prior to incorporating into the design submittal.
The OPCC will be updated based on the 95% design and formatted to reflect the bid items in the bid
schedule of the contract documents. The OPCC shall include a breakdown of improvements with unit
quantities and cost estimates in more detail than the contract bid items.
Include temporary erosion and sediment control (TESC) details and notes.
Perform quality reviews of deliverables.
3.3 Final Bid -Ready Documents
Further develop the PS&E to the 100% completion level based on the 95% design submittal and
modifications from the City's review comments. Submit stamped and signed bid -ready contract documents
and plans to the City. Update bid proposal quantities to reflect a bid -ready design package. PS&E developed
by subconsultants will be reviewed for design consistency prior to incorporating into the final submittal.
The OPPC will be updated based on the 100% design and formatted to reflect the bid items in the bid
schedule of the contract documents. The OPCC shall include a breakdown of improvements with unit
quantities and cost estimates in more detail than the contract bid items.
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgr Packet P 29
Exh A - Yost Seaview Reservoirs Design Bidding g•
3.2.a
Perform quality reviews of deliverables.
3.4 Design Review Workshops
Prepare for and attend up to two (2) design review workshops with City staff after the City's review of the
60% and 95% design deliverables.
3.5 Public Outreach Support
Prepare exhibits for City's project mailers.
Provided by the City
➢ Attendance and participation in workshops.
➢ Complete technical review of the design submittal documents and provide one compiled written set of
comments for each submittal prior to the review workshops.
➢ Standard front-end contract documents and specifications in MS Word format
➢ Workshop scheduling
➢ Review of agenda and meeting summary prepared by Consor for each workshop
Assumptions
➢ Specifications will be in WSDOT format for the City's front-end contract documents and general
conditions, and Consor's technical specifications of all improvements except the reservoir
improvements. Consor's technical specifications will be in CSI format for the reservoir.
➢ City standard details will be included as an appendix to the contract documents and not included in the
plans.
➢ City review period is assumed to be three weeks for each design submittal.
➢ Each workshop will be attended by up to three (3) Consor staff; will last for up to two hours; and will
be held at Edmonds City Hall or remotely via Teams.
➢ Exhibits will be prepared for City public outreach mailers, based on estimated 10 hours of effort as
shown in the fee estimate.
Consultant Deliverables
➢ Submission of 60% and 95% design packages includes:
o An electronic copy (PDF format) of the half size (11x17) plan set, specifications, and engineer's
OPCC with a detailed breakdown of improvements; including MS Word documents of the
specifications
➢ Submission of Final Bid -Ready package includes:
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgrades • 4
Exh A - Yost Seaview Reservoirs Design Bidding Scope 10-4-23 Packet Pg. 30
3.2.a
o An electronic copy (PDF format) of plan set (11x17 and 22x34), specifications, and engineer's
OPCC with a detailed breakdown of improvements; including MS Word documents of the
specifications and design drawings in AutoCAD
➢ Agenda for each workshop (draft and final)
➢ Summary of each workshop (draft and final)
➢ Exhibits for City public outreach mailers.
Task 4 — Permitting and Agency Review Support
Objective
Support the City by providing information and figures for permit applications and agency approvals. City
will take the lead preparing and submitting permits.
4.1 Support City During Permitting
Provide information to the City in support of the permit requirements for the project and assist with
responses to agency review comments. Listed below are anticipated for the project.
➢ City Clearing and Grading Permit with SWPPP
➢ DOH Construction Documents Review
➢ Structural/Building Permit
➢ Storm Permit
4.2 Stormwater Analysis
Perform stormwater analysis, as required, for each site based on the Department of Ecology Stormwater
Management Manual and the City's Stormwater Management Code.
Provided by the City
➢ Preparation of permit applications and payment of permitting fees.
Assumptions
➢ The Clearing and Grading Permit application package is anticipated to be submitted following the 60%
design submittal.
➢ The Structural/Building Permit and Storm Permit applications are anticipated to be submitted following
the 60% design submittal.
➢ The Construction Documents package is anticipated to be submitted following the 95% design
submittal.
➢ If additional permits beyond those listed are required, a scope of services and fee amendment will be
needed.
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgr Packet P 31
Exh A - Yost Seaview Reservoirs Design Bidding g
3.2.a
Consultant Deliverables
➢ Project information and figures for permit application packages.
➢ Responses to agency review comments.
➢ Stormwater technical report for each site
Task 5 — Bidding Support Services
Objective
Assist the City on an as -needed basis during bidding and award of the project.
5.1 Bidder Inquiries and Addenda
Assist the City in responding to bidders' questions and in documenting conversations; prepare addenda to
clarify the contract documents.
5.2 Pre -bid Conference
Attend a pre -bid conference for the project and provide support to the City for specific agenda items.
5.3 Bid Award Review
Provide supplemental support in reviewing bids, contacting references, verifying qualifications, and
recommending bid award.
Assumptions
➢ The City will coordinate with Builders Exchange for bid advertisement.
➢ The City will take the lead in tasks associated with bid advertisement, addenda distribution, plan holder
administrations, bid evaluation, bid tabulation etc.
➢ The City will be the lead in receiving questions from bidders, subcontractors, equipment suppliers and
other vendors. Upon referral from the City, Consor will respond to questions. The fee estimate is based
on approximately ten (10) questions, though this quantity could vary depending on the complexity of
the questions. Questions related to confirmed errors or omissions of Consor's will be answered without
being charged to the project.
➢ Up to two (2) draft addenda will be prepared for the City.
➢ The Pre -bid Conference will be attended by up to two (2) Consor team members.
Consultant Deliverables
➢ Draft addenda for the City to distribute to plan holders.
➢ Written responses to bidder's questions as required.
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgrades • 6
Exh A - Yost Seaview Reservoirs Design Bidding Scope 10-4-23 Packet Pg. 32
3.2.a
Task 6 — Subconsultant Services
Objective
Subconsultant services will be provided in support of the final design.
6.1 Structural Engineering (Peterson)
Consor subconsultant, Peterson Structural Engineers (Peterson), will provide structural engineering
services for final design of the two reservoirs. A more detailed description of services is provided in
Peterson's attached scope and fee estimate.
Subconsultant Deliverables
➢ 60% and 95% structural drawings and specifications
➢ Stamped, bid ready structural calculations package
➢ Stamped, bid ready structural drawings and specifications
➢ Structural addenda for the City to distribute to plan holders
Task 7 — Unanticipated Task Reserve (As Needed)
A reserve budget amount has been included in the fee estimate for work under this task, which may include
additional unanticipated work not specifically identified in the scope of work tasks defined above. Such
work items will be undertaken only after written authorization from the City.
Fee Estimate
Work will be performed on a time and expense basis with a total not to exceed amount as shown on the
attached Fee Estimate (Exhibit B).
Schedule Estimate
Below is the estimated schedule for the project.
Activity
Notice to Proceed
60% Design Submittal
95% Design Submittal
Final Bid -Ready Submittal
Bidding & Award
Construction — 1'T Reservoir
Construction — 2nd Reservoir
Estimated Completion
Late October —early November 2023
March 2024
July 2024
October 2024
January 2025
2025
2026
Consor • October 2023 • City of Edmonds
Yost & Seaview Reservoir Repairs & Upgr Packet P 33
Exh A - Yost Seaview Reservoirs Design Bidding g•
3.2.a
EXHIBIT B
YOST AND SEAVIEW RESERVOIRS REPAIRS AND UPGRADES -FINAL DESIGN & BIDDING SUPPORT
CITY OF EDMONDS
FEE ESTIMATE
LABOR
CLASSIFICATION
(HOURS)
Principal
Engineer
VI
$309
Principal
Engineer
V
$298
Professional
Engineer VII
$222
Technician
IV
$182
Cost Estimator
III
$287
Engineering
Designer III
$182
Administrative
III
$132
Hours
Labor
Subconsultants
Subconsultant
Total with
Markup
Expenses
Structural-
Peterson
Task 1 - Project Management
Task 1.1 - Invoices and Progress Reports
8
15
8
30
61
$ 11,695
$ -
$
$ 11,E
Task 1.2 - Project Team Management
26
12
38
$ 11,153
$ -
$
$ 11,1
Task1.3- Qua lity Assurance
24
24
$ 7,731
$ -
$
$ 7,7
Task 1 Subtotal
58
0
27
0
0
8
30
123
$ 30,579
$ -
$
$
$ 30,5
Task 2 - Sub Coordination & Review
Task 2.1 - Structural Coordination and Review
8
4
24
6
42
$ 10,513
$ -
$
$ 10,5
Task 2 Subtotal
8
4
24
0
0
6
0
42
$ 10,513
$ -
$
$
$ 10,5
Task 3 - Final Design
Task 3.1 - 60% Design
24
30
90
80
6
210
8
448
$ 95,799
$ -
$ 1,840
$ 97,E
Task 3.2 - 95% Design
18
16
90
80
4
210
6
424
$ 88,644
$ -
$ 1,640
$ 90,2
Task 3.3 - Final Bid -Ready Documents
8
6
60
60
2
100
4
240
$ 49,834
$ -
$ 1,180
$ 51,C
Task 3.4 - Design Review Workshops
8
12
16
36
$ 8,390
$ -
$ 100
$ 8,4
Task 3.5 - Public Outreach Support
1
2
4
2
1
10
$ 2,061
$ -
$
$ 2,C
Task 3 Subtotal
59
52
254
224
12
538
19
1158
$ 244,728
$ -
$ -
$ 4,760
$ 249,4
Task 4- Permitting Support
Task 4.1- Support City During Permitting
8
35
70
113
$ 23,959
$
$
$ 23,9
Task 4.2 - Stormwater Analysis
2
20
20
40
82
$ 16,634
$ -
$
$ 16,E
Task 4 Subtotal
8
2
55
20
0
110
0
195
$ 40,593
$ -
$ -
$ -
$ 40,5
Task 5 - Bidding Support Services
Task 5.1 - Bidder Inquiries and Addenda
3
6
9
18
$ 4,063
$ -
$
$ 4,C
Task 5.2 - Pre -bid Conference
4
4
8
$ 1,685
$ -
$ 200
$ 1,8
Task 5.3 - Bid Award Review
2
4
4
10
$ 2,329
$ -
$
$ 2,3
Task S Subtotal
5
0
14
0
0
17
0
36
$ 8,076
$
-
$ 200
$ 8,2
Task 6- Subconsultant Services
Task 6.1 - Structural Engineering (Peterson)
0
$ -
$ 39,260
$ 43,186
$
$ 43,1
Task 6Subtotal
1 0
0
0
0
0
0
0
0
$ -
$ 39,260
$ 43,186
$
$ 43,1
Task 7;:Unanticipated Task Reserve
anticipated Task Reserve (As
Task 7.1eded)
1
0
$ -
$ -
$ 40,000
$ 40,C
Task 7Subtotal
0
0
0
0
0
0
0
1 0
$ -
$ -
$ -
$ 40,000
$ 40,0
OTAL-ALL TASKS 0
74
244
49
1 1554
$ 334,488
1 $ 39,260
$ 43,186
$ 44,960
$ 412,6
City of Edmonds Yost & Seaview Reservoirs
September 2023 Consor Packet Pg. 34
Exh B - Yos[ &Seaview Reservoirs Design &Bidding Fee 9-26-23.xlsx
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z ,
Roof loads per code exceed, .e
capacity by 300%
• Wall flexural capacity
p Y
exceeded by 14%
• No roof to wall connection
• Foundation insufficient to
provide fixity on wall base
for seismic loading
3 Roof to wall interface,
•
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• -'N
Tuberculat?MPE
•
Failure of join-,
or
• Joint sealants failing, reservoir leakage in
exceedance of allowable per AWWA D110
• No flexibility on pipes connected to resery
• 18-inch gate valve reaching the end of
service life
• Tuberculation on reservoir piping
• Corroded silt stop
• Ponding against reservoir perimeter_
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Minor cracking in wall
Roof to wall interface
• Roof loads per code exceed capacity
by 200
• Wall flexural capacity exceeded by
48% in seismic condition
• No roof to wall connection
• Foundation insufficient to provide
fixity on wall base for seismic loadinLy
Reservc
Tuberculation
�s
y f-.
Drain outlet'
• No flexibility on pipes connected to reservo
• Tuberculation on reservoir piping
• No silt stop on drain outlet
• Trees within 50 feet of reservoir
• Hatch hardware corroding
• Vault ladder not per code
• Minor cracking allowing infiltration
1%-
• Igo 11Laaat:
Fiberglass Reinforced Polymers (FRP)
• Unidirectional reinforcement
• Applied to reservoir walls and roof
le FRP application to concrete
It
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Roof to Wall Bracket
Allows for movement for thermal
while preventing lateral movemei
roof and wall
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expansion
it between
Example roof -to -wall bracket
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*Acknowledges merger of Consulting firms
- MurraySmith and Consor North America
*Scope of Work
- Complete Final Design on both reservoirs
*Amendment Fee
- $422,634 (Includes $40,,000 Management Reserve)
- $675,575 total design cost for both reservoirs
• Schedule
- 2025 Ist reservoir
- 2026 2nd reservoir
Oj
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a
Quest*ions
°