2023-10-10 PPW CommitteePARKS & PUBLIC WORKS COMMITTEE MEETING
October 10, 2023
Elected Officials Present
Councilmember Dave Teitzel (Chair)
Councilmember Diane Buckshnis
Council President Neil Tibbott (ex-officio)
Councilmember Vivian Olson
Councilmember Jenna Nand
1. CALL TO ORDER
Staff Present
Oscar Antillon, Public Works Director
Rob English, City Engineer
Angie Feser, Parks, Rec. & Human Serv. Dir.
Francis Chapin, Arts & Culture Mgr.
Mike De Lilla, Senior Utilities Engineer
Scott Passey, City Clerk
Sharon Cates, Lighthouse Law Group
Guests Present
Lynn Sordel, Lynnwood Director of Parks & Rec.
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 — 51" Avenue North, Edmonds, at 4:30 p.m. by Councilmember Teitzel. The
agenda was amended to move Items 2.6 and 2.7 to follow Item 2.3.
2. COMMITTEE BUSINESS
1. International District Permanent Banner Design Protect
Ms. Chapin described the original artwork installation on Highway 99, red lanterns on the light poles in
the International District installed in 2013. Temporary fabric banners were also installed but did not hold
up well and were removed. Replacing the banners was delayed due to improvements on Highway 99.
Funding for replacement banners is still available in Fund 332.
The Arts Commission was interested in a visible art project on Highway 99 and enthusiastically
supported using public art funds to supplement the $39,000 available in Fund 332. The project will
create permanent cut -metal banners to be mounted on the poles. A bracket design will be engineered
before the call for artists goes out. The call for artists is a request for qualifications; up to 8 artists will
be selected to create designs for 11 poles using specifications provided by the City; the theme is
Welcome to the International District and images should reflect the culture and nature of the
neighborhood. Artists will be paid a $2,000 design fee; the City will fabricate the metal banners using
the artists' designs and install them on the poles in the International District.
Discussion followed regarding who would install the banners, sign companies that manufacture and
install signs, whether the banners would conflict with the horizontal Welcome to International District
signs, cutouts in the metal signs to allow for wind flow, artists providing a letter of interest, and the
banners reflecting the full array of cultures in the International District.
Committee recommendation: Consent Agenda on 10/24/23
2. Presentation of PSA Amendment with Consor North America, Inc for Yost and
Seaview Reservoir Repairs and Upgrades Project
Mr. English explained in June 2022 the city council approved a contract with Murray Smith & Associates
(now Consor North America) to do the preliminary design work for both the Seaview and Yost reservoirs.
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The Yost reservoir was built in 1973 and Seaview was built in 1975/76; both reservoirs are concrete
reinforced structures and have a 1.5M gallon capacity. The preliminary design identified structural and
non-structural upgrades primarily related to structural seismic load issues. Non-structural issues in the
Yost reservoir include failing joint sealant that is causing leaks, pipes in both reservoirs lack flexibility
which could be problematic in a seismic event, the gate valves at Yost need to be replaced, and pipe
maintenance internal to the structures needs to be addressed. The Seaview reservoir has similar
seismic issues that need to be addressed, minor cracking, a vault ladder that is not up to code, and
corroded hatch hardware that needs to be replaced. The main structural fix is a fiberglass reinforced
polymer (RFP) strip that provides rigidity in the structure to address lateral movement that would occur
in a seismic event. The fee for final design is approximately $422,000 which includes a $40,000
management reserve. The funding source is the water utility fund. The first reservoir would be upgraded
in 2025 and the second in 2026.
Questions and discussion followed regarding underground reservoirs, design cost for the Five Corners
reservoir, whether the dollar amounts are in the CIP/CFP, and the start date for design to accommodate
spring construction.
Committee recommendation: Full council.
3. Presentation of Supplemental Agreement with WSP for Construction Management
Services on the 76th Ave Overlay Project
Mr. English advised this is a time extension of the agreement with no increase in budget. The
construction work is complete and final close-out will continue into 2024. The current expiration is the
end of 2023 and there is the potential WSP services will be required for a WSDOT audit so the request
is to extend the contract to June 2024. He responded to a question regarding Lynnwood paying for
approximately 50% of the project as the east side of 76'" is in Lynnwood.
Committee recommendation: Consent Agenda
6. Presentation of Supplemental Agreement with WSP for Highway 99 Revitalization
& Gateway Protect
Mr. English advised this is a time extension of the agreement with no increase in budget. WSP was
hired to provide construction management and inspection services. The project is currently in the
landscape maintenance phase which will continue into late summer 2024. The request is to extend the
agreement end date to December 2024 to provide support services to close out the project when plant
establishment is complete.
Committee recommendation: Consent Agenda
7. Supplemental Agreement with SCJ for Highway 99 Stage 2
Mr. English explained this is to extend the agreement end date to December 2024 as SCJ's services
will be needed to do as -built drawings during 2024. There is no additional fee, only extending the date
of the agreement.
Committee recommendation: Consent Agenda.
4. City of Lynnwood/Meadowdale Playground Expenditure Request
Ms. Feser introduced Lynn Sordel, Lynnwood Director of Parks & Recreation. She explained this
agenda item is related to the Interlocal Agreement for Meadowdale Playfields and a project to replace
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the playground. The playground was originally designed to be an ADA level replacement, but based on
community input, Lynnwood decided to upgrade it to an inclusive level. Edmonds has an existing ILA
with Lynnwood and the Edmonds School District (who owns the underlying park property) for a past
park improvement project as well as an ongoing maintenance and operations agreement whereby
Edmonds and Lynnwood share O&M costs. Edmonds also gets priority scheduling for the softball fields;
Edmonds run a significant softball program for Edmonds and Lynnwood.
Ms. Feser explained Lynnwood has requested reimbursement for the playground expenditure. In early
2022 Edmonds was informed the ADA level playground would be $200,000 which was included in the
capital program. Lynnwood subsequently upgraded the playground to inclusive level which increased
the project cost to about $500,000. The question became whether Edmonds was willing to pay $248,000
for the playground instead of $111,000. There is some interpretation in the ILA about new improvements
to the facility and approval by other entities and cost sharing. Staff feels that happened at the ADA level
but may not have happened at the inclusive level. There is also some question whether this
improvement is classified as maintenance or capital. Edmonds staff does not necessarily agree it is
maintenance which the City would fund 50%. The council has the prerogative to fund the playground at
whatever level they feel appropriate. Savings from Civic Park could be used to cover the $111,0000. In
2024 the cities need to renegotiate the ILA which ends in 2025, but she recommended focusing on the
playground expenditure now.
Mr. Sordel relayed Lynnwood and ESD's interest in extending the ILA beyond 2025, and described
initiation of the 2017 ILA due to loss of the former Lynnwood High School site, benefits of the playground
to the park, survey of elementary students on the playground design, reasons for the increased cost of
the playground (parking, ADA path, concrete pad and inclusive playground), $10,000 Snohomish
County grant that mandated substantial progress on the playground in 2022, Lynnwood's view of the
playground as maintenance because it replaces the existing playground and language in the existing
ILA regarding if Edmonds ceases its use (currently anticipated to occur in 2025).
Questions and discussion followed regarding not wanting to undermine Edmonds' great relationship
with Lynnwood, the $137,000 difference between $111,000 and $248,000, interest by the parties to
extend the relationship in the ILA beyond 2025, difference of opinion whether Edmonds was formally
notified and whether Edmonds Council took action to authorize the additional cost, policy nuance,
whether the upgrade to inclusive is considered maintenance, concern with making a significant
investment at the end of the ILA, intent to extend the ILA in the future, assuring the ILA will be extended
before providing an increased level of funding, memorandum of understanding identifying the intent of
parties to continue the relationship, payment of $111,000 with an agreement to an MOU and payment
of additional $137,000 when the extension of the ILA is approved, Lynnwood's contribution to the
playfield renovation, making a $111,000 payment now and meeting with Lynnwood leadership regarding
an MOU later this year, and interest in continuing the relationship with Lynnwood and ESD.
Councilmember Teitzel offered to contact Lynnwood City Council President Shannon Sessions to
discuss policy issues and following their conversation, bring this to full council. Mr. Sordel offered to
update Lynnwood City Council President Sessions.
Committee recommendation: Full council
5. Longbay Enterprises Contract Amendment No. 6
Ms. Feser explained this amendment will extend the scope of work with Longbay Enterprises, the City's
real estate consultant. For example, the council will consider approval of a purchase and sale
agreement for a parkland acquisition next week. The amendment requests an additional $50,000 to
complete work on the current parkland acquisition. She would typically have done this in 2024 but the
contract is reaching the end of the $150,000 allocation.
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Questions and discussion followed regarding the funding source, work in the contract related to the
Landmark/Highway 99 property, the need to make hard decisions due to the 2024 budget, concern with
spending money on consultants for a project that may not continue, concern a sole source contract
morphed into a contract over $150,000 without an RFP/RFQ process, and ability to fund due diligence
from parkland acquisition.
Committee recommendation: Full council.
3. ADJOURN
The meeting was adjourned at 5:38 p.m.
SCOTT PASSEY, tMICLERK