2023-11-27 Sister City Commission MinutesEdmonds Sister City Commission MINUTES
Monday, November 27, 2023
6:00 — 7:00 pm
�nC. 1 g9%)
Pos. 1 OPEN
Pos. 4 Anne Nadreau
Pos. 7 Iyoko Okano
Pos. 10 Karyn Heinekin
Student Representative:
Pos. 2 Katy Renz
Pos. 5 OPEN
Pos. 8 Michele Fellows
Pos. 11 Colin Torretta
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Pos. 3 Greg Lange
Pos. 6 Samantha Hopper
Pos. 9 Yuri Nishiyama
Pos. 12 OPEN
In -person attendance: Katy Renz, Anne Nadreau, lyoko Okano, Karyn Heinekin, Sam Hopper
Virtual attendance: Greg Lange, Colin Torretta
Absent: Yuri Nishiyama (ex)
Staff Liaison: Carolyn LaFave
Call to Order: by Katy
Guests: none
Administration:
1. Land acknowledgement: Katy
2. Approve/Amend Minutes: One amendment was made to the October meeting minutes; Anne
Nadreau attended the meeting. Anne moved to approve minutes with the amendment; Karyn
seconded the motion; approved unanimously.
3. Approve/Amend Agenda: Kary motioned to approve agenda, Anne seconded; approved
unanimously
Continued Business:
4. 2023-Hekinan Delegation wrap up
o Waterfront celebration amazing and went well
o Hekinan felt everything was wonderful. The best year. Loved the train.
o Welcome event- need more help with setting up, serving and clean up. It was a
lot of work for one.
o Halloween evening — next time a lighter dinner.
o Discussed providing laminated name tags for the Hekinan group. Iyoko pointed
out that they may not want to wear them.
o Reminder: all commissioners should wear them all week.
■ Iyoko and Anne need new ones
o Discussed providing business cards to commissioners for the purpose of
exchanging business cards with Hekinan. Nice to have them just for this event.
5. New Officers
o Slate of officers identified: Katy Renz, Chair and Karyn Heinekin, Secretary
o Commission voted unanimously for both candidates
6. 2024 student exchange
o Need to notify Hekinan by December 2023 if we plan to commit to a 2024 exchange
o Discussed possible dates
o Discussed COVID protocols:
■ Longer break in-between the two visits just in case any COVID cases arise
■ Parents would need to be responsible for any costs associated to student
getting COVID, i.e., possible hotel accommodations for quarantine, airline travel
date changes.
■ Recommend travel insurance.
■ Hekinan will need to agree to protocol
o Carolyn to send proposed dates to Hekinan
o Karyn and Carolyn will review/update application packets.
o Press release needs to go out and website needs to be updated.
o Chaperones: plan is to pull from Commission.
o lyoko to reach out to contact regarding flight arrangements
o As in previous years, students will cover costs for airfare and a portion of chaperones
airfare.
Announcements: none
Adjourned: 7:00 pm
Next Meeting: Monday, January 22, 2024