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2024-03-07 Tree Board Packetof F p;lf Agenda Citizens' Tree Board BRACKETT ROOM ih 1,00 121 5T" AVE N, CITY HALL — 3 R D FLOOR, EDMONDS, WA 98020 MARCH 7, 2024, 6:00 PM MEETING INFORMATION The Public may join in -person or on-line. The physical location of the meeting is at 121 5th Ave N. City Hall, Brackett Room, 3rd Floor. This is a Hybrid meeting. Join Remote Meeting by using the URL: https://edmondswa- gov.zoom.us/j/81670819481?pwd=EQRLgw1zlc7HOWJg90NLu'Z7iFRQle.1 The virtual Meeting ID: 816 7081 9481, Passcode: 442461. You may call in to the meeting by dialing (253) 321-58782. Those commenting using a computer or smart phone are instructed to raise a virtual hand to be recognized. Persons wishing to provide audience comments by dial -up phone are instructed to press *9 to raise a hand. When prompted, press *6 to unmute. LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water. CALL TO ORDER/ROLL CALL 2. ROLL CALL 3. APPROVAL OF DRAFT MINUTES A. FEBRUARY 1, 2024 DRAFT TREE BOARD MEETING MINUTES 4. APPROVAL OF THE AGENDA 5. AUDIENCE COMMENTS 6. UNFINISHED BUSINESS A. Tree Board's Tree Code Recommendation Letter to Council (Ben Mark) 7. NEW BUSINESS A. Tree Board Annual Presentation to Council — March 26, 2024 (Wendy Kliment) B. Code of Ethics from Council President Vivian Olson (Chair Cass) C. Work Plan Update (discussion and work session) D. Officer elections E. Web -based Tree Mapping project (Ben Mark) 8. STAFF COMMENTS/UPDATES A. FTP site, Donations "in the field" program 9. TREE BOARD CHAIR AND MEMBER COMMENTS 10. ADJOURNMENT Next Tree Board meetings: Apr 4, May 2, June 6, 2024 F EyM CITY OF EDMONDS TREE BOARD Summary Minutes of Regular Meeting g9° February 1, 2024 CALL TO ORDER AND ROLL CALL Vice Chair Phipps called the Tree Board meeting to order at 6:00 p.m. Board Members Present Bill Phipps, Vice Chair Ian Higgins Wendy Kliment Ben Mark Crane Stavig Board Members Absent Janelle Cass, Chair Ross Dimmick (alternate) LAND ACKNOWLEDGEMENT Staff Present Angie Feser, Parks Director Others Present Jenna Nand, City Council Liaison Board Member Higgins read the Land Acknowledgement. MINUTES: 1. Approval of January 4, 2024 Tree Board Minutes The 1/4/2024 Tree Board minutes were approved as presented. APPROVAL OF AGENDA The agenda was approved as presented. AUDIENCE COMMENTS Dennis Weaver, 1024 5"' Avenue S, Boardwalk Condominiums, asked for help protecting a giant Coast Redwood tree of distinction nicknamed Big Red right along 5 h Avenue South on the Boardwalk property. He stated that the tree is threatened for removal by one of the board members of the Boardwalk Condominiums for no good reason. Mr. Weaver said he has had three licensed arborists assess the tree, and they all agree is a stable, healthy tree. He discussed the numerous environmental and health benefits of a tree this size. After 39 years the Tree Board Meeting Minutes February 1, 2024 Page 1 of 5 tree's roots have caused damage to the parking lot. He recommended that, instead of removing the tree, they just recontour the parking lot. In addition to saving the tree, it would save a lot of money. He noted that the tremendous scale of the tree welcomes residents and guests as they pass by the sign, "Edmonds Tree City USA". He thinks Big Red is worth preserving for the community. He urged the Tree Board to do whatever they can to help protect and preserve the tree. General clarification questions and answers followed. Director Feser commented that the tree is on private property; and at this time there has been no permit submitted for removal of the tree. Board Member Mark recommended looking into Seattle Department of Transportation's Trees and Sidewalks Operations Plan which is available on their website and provides many ways that trees and sidewalks can get along. 1. Handbook Approval Motion made by Board Member Kliment, seconded by Board Member Higgins, to approve the handbook as presented. Motion passed unanimously. 2. Tree Board Draft Recommendation Letter review Part of the subcommittee (Board Member Mark and Vice Chair Phipps) met since the last meeting. Board Member Mark summarized the Planning Board recommendations and shared his thoughts. He would like to see consideration of species of trees. He recommended using DSH (Diameter at Standard Height) rather than DBH (Diameter at Breast Height) for measurement. He also recommended looking at the amount of tree canopy cover being removed in order to meet the City's tree canopy goals. He agrees that tree replacement is important. He will write up some recommendations that the Tree Board can discuss and vote on to share with the Planning Board. Councilmember Nand commented that items they disagree on are important to note. She also suggested that the Tree Board consider and make a recommendation to the City Council on the undergrounding of utilities. NEW BUSINESS 1. Board Membership Update (PRHS) • Director Feser explained that Board Member Fagerstrom's position is still open and will be appointed by Councilmember Eck. Other reappointments are on the agenda to be approved by Council at the next Council meeting. The website for the Tree Board has been updated. 2. Work Plan Update (discussion and work session) • Earth Day: Board Member Kliment spoke in support of the Tree Board's participation in the Earth Day event on April 20. Director Feser said she was going to look into why the Tree Board was buying snacks. She thought Tree Board members should just come to help sign people in and help support the event. Handing out snacks provided by Parks could be part of that. Volunteers for April 20 from 10-12: Wendy Kliment, Bill Phipps, Crane Stavig, Ian Higgins (maybe) Tree Board Meeting Minutes February 1, 2024 Page 2 of 5 Presentation to Council: Board Member Kliment said she could help with the PowerPoint. Director Feser will be there to support the group with the presentation. Director Feser will schedule this, most likely in March. • Garden Tour: Board Member Kliment volunteered to make the signs again. Nobody has to be on site. The Tree Board just provides the signs based on the recommendations of staff. Director Feser suggested contacting the Garden Club for recommendations by the homeowners. Vice Chair Phipps recommended making placards for significant public trees in the downtown area like they have done in the past. The placards would highlight environmental benefits of a tree or group of trees. This was a successful program and was well -received by the public. They used to try to get the signs up by the 0 of July and keep them up for 3-4 weeks. The idea of permanent tree identification markers was also raised. Vice Chair Phipps noted that laminating the signs has been a significant expense in the past. Director Feser stated that Parks staff could take care of the laminating. The Board was interested in starting this up again. Board Member Mark volunteered to work on it. Board Member Stavig suggested looking for additional trees outside the downtown area. Councilmember Nand suggested doing signs along the interurban trail for trees in people's yards adjacent to the trail. Board Member Mark thought they would have enough trees in the city parks. Farmer's Market: This is a tree giveaway event for Arbor Day which has been very successful. Last year they included the critical areas education project which worked well. The public tree walking tour may be breaking off from the Farmer's Market/Arbor Day event. Vice Chair Phipps said he could get trees for free. Board Member Stavig got a lot of great trees last year. The group agreed that the first Saturday of October (the last Farmer's Market) was a good time to do the tree giveaway. An Arbor Day proclamation at City Council will be done related to this event. Director Feser recommended that the Board put a wish list together for the trees they would like and Parks staff can shop for what is available. Walking Tree Tour: The group was undecided about whether to do the walking tour on the same day as the tree giveaway. Board Member Kliment recommended doing one at City Park that could be nearly free. Board Member Mark recommended having a map of where all the placards are and people could do self -guided tours. Board Member Stavig brought up an idea to provide a tree climbing activity through a recreational climbing group at the park. • Winter Market Tree Giveaway: There was consensus to combine this with the October tree giveaway and allocate these funds to that event. • Vice Chair Phipps brought up two projects he is interested in: Tree Voucher Program modeled after Lynnwood's program and a Tree Maintenance Voucher Program to help lower income families maintain their trees. • Critical Areas: There was a suggestion to have a link to the City's critical areas GIS maps on the Tree Board website. • Tree List Update: Vice Chair Phipps and Board Member Stavig will continue working on pruning this list. Tree Board Meeting Minutes February 1, 2024 Page 3 of 5 • Exceptional Trees: These would be plaques for trees on private property. This was very low on the priority list. Board Member Mark expressed interest in looking into permanent signs for exceptional public trees in parks. Tree Board Recommendation Letter: Board Members Mark and Phipps will continue working on this. Sierra Park signage: Vice Chair Phipps commented that it is too expensive to fix the path for the blind that is all buckled. He suggested using regular tree identification signs and planting a tree that matches the sign. He thought that the Lions Club would help with this. Director Feser commented that currently 7 of the 10 trees are missing. The braille on the signs is old braille and not completely readable by sight impaired individuals today. The asphalt path has tree been buckled by tree roots creating tripping hazards. Additionally, there are square, tube metal path guides ("shin breakers") that are not safe for the blind. Considering all this, she is not comfortable calling this a path for the blind. They could still plant trees and have signs with both words and braille. She will follow up on this. She raised the possibility of renaming the park Lions Park. Councilmember Nand wondered about also providing something for assistive technology and mobile devices. • Heritage Tree Program: Vice Chair Phipps thought this was important; there just needs to be a way to opt out for homeowners who move or don't want to be part of the program anymore. Councilmember Nand said if the Tree Board ever wanted to take up an analysis of this topic as a policy issue with a recommendation to Council, she would find it valuable. There was some discussion about tying the designation into an app or a tree walking tour which would make it easy to add or remove listings. • Tree Planting or Pruning Class: Board Member Stavig noted there are already classes people can take. Board Member Mark suggested getting literature together and hand it out at the Farmer's Market tree giveaway. Director Feser suggested they could create a hub of resource information on the website and just direct people to the website. Save Our Salmon: Vice Chair Phipps thought this would be a good event for the Tree Board to participate in. Director Feser agreed it would be a good fit. • Web Page Update: Vice Chair Phipps noted that the website needs to be updated. Director Feser said they have staff who can make changes to the website. If the Board comes up with content, staff can make it happen. 3. Officer Election • This item was continued to the next meeting when Chair Cass would be present. TREE BOARD CHAIR, MEMBER COMMENTS • Board Member Stavig said he was hoping to spend less time this year on policy discussions. Other board members concurred. • Board Member Kliment agreed and said it will be nice when the recommendation letter is done, and they can move on. Tree Board Meeting Minutes February 1, 2024 Page 4 of 5 ADJOURNMENT The meeting was adjourned at 8:02 p.m. Next meeting: March 7 Tree Board Meeting Minutes February 1, 2024 Page 5 of 5 Edmonds Tree Board Code Recommendations for Tree Removal on Private Property Not Associated with Development Projects. These recommendations do not apply to Trees Found in Critical Areas (Chapter 23.10), Right -of -Way (Chapter 18.85), or Commercial or Multifamily Zoning. Diameter Breast Height Diagrams Staridard trunk M u6inaik Wdh W Trvik spKtnq at gaud level Iykxl a E c DBH 1fd-dope of bee Narrowest Pact a1 •b2 • c2 • D8H The Citizens' Tree Board actively encourages the planting, protecting, and proper maintenance of trees for long-term community benefit. GOALS • Encourage Edmonds residents to become stewards of the urban forest. • Sponsor an annual Arbor Day event. • Increase community outreach and education on the value of trees, proper selection of trees, and correct methods for planting and caring for trees. Partner with community organizations on urban forest stewardship projects, • including invasive plant removal and native vegetation planting. Provide advisory recommendations on draft tree codes to the City Council • and/or Planning Board to help preserve and protect existing trees, encourage planting of additional trees, and protect trees with development. • Work to develop funding sources to expand tree related programs. • Help achieve and maintain Tree City USA status and Growth Awards. ITEM # Proposed Code Change Janelle Cass (Chair) Bill Phipps (Vice Chair) Ian Higgins Wendy Kliment Crane Stavig Ben Mark Ross Dimmick (Alternate) VOTE COUNT 1 There should be a prohibition on removal of viable trees larger than YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO 30" DSH COMMENTS 2 Any tree removal permit fees should be covered by property taxes and YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO not an additional application fee. COMMENTS 3 There should be a minimum of one 6" DBH tree per 3,000 Sq. Ft. of YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO property following any tree removal. COMMENTS There should be required tree 4 replacement for removal of 1 B" -in 30" (Quantity of replacement frees YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO comments). COMMENTS There should be required tree S replacement for removal of >30 DSH in YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO (Quantity of replacement trees comments). YES / NO YES / NO YES / NO YES / NO COMMENTS 6 There should be an option for a fee paid to the tree fund in lieu of on -site YES / NO YES / NO YES / NO planting. YES / NO YES / NO YES / NO COMMENTS YES / NO YES / NO 7 DBH (diameter at breast height) should be changed to DSH (diameter YES / NO YES / NO at standard height). COMMENTS There should be a limit of regulated 9 tree (Or othervquantityrof trees/yearrssrin) YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO comments). COMMENTS 9 There should be a higher level of protection for trees in groves than YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO individual trees. COMMENTS There should be a'Tree Credit' 10 model to assign value to different size or types of trees (see Kirkland YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO YES / NO example below) COMMENTS CITY OF KIRKLAND TDC EXAMPLI Tree Density Credits are used to determine replanting requirements for sites undergoing development. The following apply when determining TDC: • Native conifer trees or other conifers listed in the improved Conifer Tree List shall receive 1.5 X tree Tree Credits for Existing Regulated Trees credits (max 11 credits per tree) • Maximum number of TDC awarded to a single tree is 11 credits • Trees determined as Not Viable or trees proposed for removal shall not receive TDC • Trees located on public property (right-of-way or dedicated right-of-way and vehicuar access easements) shall not receive TDC • Trees shared with neighboring properties shall receive half (0.5) TDC • For all trees that fall between size categories, credits shall be rounded down (EX: 15' tree w 3 TDC) • For short plats or subdivisions, TDC shall be calculated for each individual lot Regulated Tree Landmark Tree 06H� 6"-10' 17 14' 16' 18" 20' 22" 24" 26" 28" 30 - Tree Credits: 0.5 1 2 3 4 5 6 7 6 9 10 11 Feser, Angie From: Peterson, Beckie Sent: Tuesday, February 6, 2024 3:08 PM To: Olson, Vivian Cc: Rosen, Mike; Directors; Clugston, Michael; Chapin, Frances; Edwards, Cliff, Wagener, Emily; Molly Jay; Brokenshire, Amber; Martin, Michelle; LaFave, Carolyn; Colley, Casey; Burley, Shannon; Hauss, Bertrand; Falk, Nicholas; Sewell, Tristan; Brinkley, Sarah Subject: Message to City Boards,Committees and Commissions Attachments: Code of Ethics.pdf (This message was sent out to each individual member of a City Board, Committee, or Commission via email. You are copied for your role in support of these entities. Thank you) To: Members of all City Boards, Committees and Commissions From: Vivian Olson, Council President Subject: Code of Ethics First, I want to thank you for your vital role as a citizen volunteer to the City of Edmonds. The time, effort, and expertise you generously contribute truly helps shape our community. We are lucky to have you! I have attached a copy of the Code of Ethics, which provides guidance to elected officials and appointed citizen volunteers serving in an official capacity. Please review it, and consider discussing it amongst your fellow board members and commissioners on a future meeting agenda. This is what guides our actions and strengthens the quality of our government. Thank you for all you continue to do for Edmonds. cc: Mayor Rosen cc: Directors cc: Staff Liaisons and city staff on boards, committees and commission bcc: Council Beckie Peterson I Executive Assistant to City Council I She/Her City of Edmonds 1 121 5ch Avenue North I Edmonds WA 98020 425.771.0248 (office) 1425.599.5105 (cell) CODE OF ETHICS The purpose of the Edmonds Code of Ethics is to strengthen the quality of government through ethical principles which shall govern the conduct of elected officials and appointed citizen volunteers serving in an official capacity (i.e. Boards and Commissions). We shall: • Be dedicated to the concepts of effective and democratic government. • Affirm the dignity and worth of the services rendered by government and maintain a sense of social responsibility. • Be dedicated to the highest ideals of honor and integrity in all public and personal relationships. • Recognize that the chief function of local government at all times is to serve the best interest of all the people. • Keep the community informed on municipal affairs and encourage communications between the citizens and all municipal officers. Emphasize friendly and courteous service to the public and each other; seek to improve the quality of public service, and confidence of citizens. • Seek no favor; do not personally benefit or profit by confidential information or by misuse of public resources. • Conduct business of the city in a manner which is not only fair in fact, but also in appearance. Approved by the Edmonds City Council on 06-02-2015. 2024 Edmonds Citizens Tree Board Work Plan Draft Budget Total: $1,610 Project Name m I , .. .• Shared file storage for Administrative Administrative Currently using FTP for file sharing. Consider documents, photos, etc shifting to One Drive or Sharepoint for ease of collaboration/ modernization. City staff inquiring with IT department (21612024) Tree Board Handbook Administrative Administrative Develop guide consistent with City adopted boards/commissions with: new member 2/1/24 orientation, history, mission, guiding principles/policies, primary responsibilities, budget info, staff role, etc. Webpage update Administrative Administrative Revise content, imagery and graphics for Info greater advocacy and outreach (within City update web content standards). Research other city's 1/25/24 TB webpages. Annual Presentation to 26-Mar Ongoing Approved 2023 Create PPT and give presentation. Check PPTs Janelle City Council (required)* Annual Event Events & in file server for examples. Council packet Projects submittal deadline is one week prior to meeting. Parks Earth Day Event* 20-Apr Ongoing Approved 2023 Concurrent restoration projects @ Yost and Wendy 2 + 1 Parks Contact: $60 (UFMP Goal 2E, 21) Annual Event Events & Pine Ridge (TB) and 2 beach locations (others). Jenn Leach Projects TB members host sign -in tables and provide TB info materials. 10:00 - 12:00 Watershed Fun Fair 18-May Potential PREVIOUSLY Ongoing SSS/Parks Dept. event at Salmon Staff to order Project DISCUSSED BUT Hatchery, approx. 200 attendees. Tasks: secure tree seedlings. NOT APPROVED table, provide kids activity. Parks Contact: AS 2023 Angie Feser PROJECT Tree Laminated Signs 1-Jul New Project Individual laminated signs for trees that share Bill Angie Feser environmental benefits, info Angie.Feser@ed City - will laminate signs (1 week), provide zip mondswa.gov ties. TB - ID Trees, develop and email signs to City, afix to and remove (30 days) from the trees. Seek permission if private property. Edmonds in Bloom 1-Jul Ongoing Approved 2023 TB - work with EIB to identify and approve Wendy Contact: EIB/Tia Garden Tour Annual Event Events & trees on private property. Assemble tree ID Scarce Projects signs and deliver. digdig@mac.co City - unlike previous years, no staff needed if m, Carol Murray TB members ID trees. ??Assist with tree ID (EIB Pres.) signs? Public Tree Walking Tour 5-Oct New Project Tenative Informative tour featuring tree factoids, Crane history, etc. featuring significant public trees. Parks Contact: Was performed very Successfully in 2023 Angie Feser Arbor Day Event and 5-Oct Ongoing Approved 2023 Concurrent with Edmonds Farmers Market Angie Feser ###### Farmer's Market Tree Annual Event Events & event. Tree/seedling give-away and Angie.Feser@ed Giveaway Projects public information campaign with interactive mondswa.gov City of Edmonds map showing critical areas. City: copies of handouts/materials (1 week),order trees/seedlings and deliver to FM morning of event. TB: provide wish list of trees to City by ??, provide people at FM booth, select booth materials, TBD: booth reservation Arbor Day Proclamation 1-Oct Ongoing Approved 2023 At October 1 City Council meeting. City staff to Chair Staff develop $0 Proclamation (required)* Annual Event Events & develop proclamation/provide for city council Proclamation, Note: celebrating Arbor Projects agenda packet. organize for Day is required to Council maintain Tree City USA presentation. Update Street/ Suggest New Project Approved 2023 Help update recommended tree list for for Crane/Bill Homeowner Trees List Events & streets; neighborhoods Projects Public Out reach about New Project Approved 2023 Create public education plan to educate Janelle In process Planning Dept Critical Areas Events & residents on where their homes are relative to Projects critical areas. (at Farmers Market booth). Possibly on city website. Exceptional Trees on New Project Approved 2023 Goal this year to idenify and provide plaques Ben Mark $500 public property Events & for exceptional trees. We would like to keep Projects this more informal. Tree Code Update 7-Mar Ongoing Approved 2023 Tree Board provides a written Bill, Ben and N/A Project* Events & recommendation to City Council and Planning Ian (UFMP Goal 1A, Stage 2) Projects Board Tree Maintenance Proposed Tree fund funding. Develop criteria and Assistance program (city finance and legal department) Sign Replacement, Future Project On Hold Site restoration. Plant site -specific Parks contact: Restoration & Tree trees/understory and replace interpretive signs Angie Feser Planting at Sierra Park at Sierra Park. Angie.Feser@ed (UFMP Goal 4A) mondswa.gov Arbor Day Event? Lion's Club contact: Deandra? Public Potential PREVIOUSLY Anti -topping campaign or other positive tree Education/Advocacy Project DISCUSSED BUT messaging such as Trees Are the Answer! Trees (UFMP Goals 1Ei, Goals NOT APPROVED are Good! Healthy Trees/Healthy Cities, etc. 4A-C) AS 2023 Create a Tree Owner's Manual Handbook (see Public PROJECTS DNR example). Education/Advocacy Tree voucher program Potential PREVIOUSLY See Lynnwood/Kirkland examples of City -run (UFMP Goal 3A) Project DISCUSSED BUT voucher programs, adapt to TB -run program? NOT APPROVED Organize one-time tree giveaway event to AS 2023 incentivize street tree or private property PROJECTS trees. Award program or event Potential PREVIOUSLY Develop a certification/awards program (UFMP Goal 3C) Project DISCUSSED BUT recognizing developers/property owners for NOT APPROVED superior tree care or preservation. AS 2023 PROJECTS Earn TCUSA Growth Potential PREVIOUSLY Beyond TCUSA Arbor Day* requirements. Need Awards Project DISCUSSED BUT 10 points to receive Growth Award. Complete NOT APPROVED by Dec 1. AS 2023 Contact: Parks & Recreation Dept PROJECTS Heritage Tree Program Potential PREVIOUSLY Establish program to designate Heritage Trees (UFMP Goal 1D, Goal 3C) Project DISCUSSED BUT in Edmonds. Develop nomination process, tree NOT APPROVED criteria, selection committee. Create AS 2023 signage/plaque. Schedule celebration, invite PROJECTS dignitaries? Consider mapping on City website for greater public education, advocacy. Tree planting or pruning Potential PREVIOUSLY Could be one-time or ongoing annual event. class Project DISCUSSED BUT Pruning instruction could be provided by (UFMP Goals 2G, 21, 413iii) NOT APPROVED expert (PlantAmensty?), planting could AS 2023 promote species diversity. For public or private PROJECTS property trees. Contact: Parks