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12/10/1985 City CouncilTHESE MINUTES SUBJECT TO DECEMBER 17, 1985 APPROVAL EDMONDS CITY COUNCIL MINUTES DECEMBER 10, 19B5 WORK MEETING The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. Mayor Naughten welcomed everyone to the work meeting. He requested that the Executive Session be moved forward for discussion after Item (2) on the Agenda. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO MOVE ITEM (6) ON THE AGENDA TO ITEM (3). MOTION CARRIED. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Jo -Anne Jaech Peter Hahn, Community Services Dir. John Nordquist Dan Prinz, Police Chief Steve Dwyer Art Housler, Administrative Svcs. Dir. Laura Hall Bobby Mills, Public Works Supt. Bill Kasper Jack Weinz, Fire Chief Lloyd Ostrom Mary Lou Block, Planning Div. Mgr. Jack Wilson- Jerry Hauth, Hydraulics Engineer Tammy Schwartze, Student Rep. Linda McCrystal-, Arts Coordinator Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder CONSENT AGENDA , Items (B), (D), and (E) were removed from the Consent Agenda. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. Council - member Kasper noted Item (F) had been cancelled. Councilmember Nordquist arrived at 7:20 p.m. and did not vote on the Consent Agenda items. The approved items on the Consent Agenda include the following: (A) ROLL CALL (C) ADOPTION OF ORDINANCE 2541 CLARIFYING REQUIREMENT OF CONDITIONAL USE PERMIT FOR TEMPORARY BUILDINGS AND TEMPORARY PARKING LOTS (G) APPROVAL OF CABARET DANCE LICENSE FOR ANTHONY'S HOMEPORT APPROVAL OF MINUTES OF DECEMBER 3, 1985 Councilmember Kasper complimented the minute taker, Margaret Richards, on the fact that she learned very quickly how to compose the minutes. He noted that the first paragraph on page 7 should read, "...and the money be isolated and take a super majority to spend". Councilmember Hall noted a typographical error on page 2, first paragraph, that the name Don is spelled D-O-N- N. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE DECEMBER 3, 1985 MINUTES AS CORRECTED. MOTION CARRIED. PROPOSED RESOLUTION 630 ESTABLISHING PROCEDURE FOR EXPENDITURE OF TOURISM FUNDS THROUGH THE ARTS COMMISSION LITEM (D) 0 THE CONSENT AGEND Councilmember Hall asked City Attorney Scott Snyder for clarification of the wording in paragraph 2 of his memorandum dated December 4, 1965. Mr. Snyder stated the prior commitment of 50% of the proceeds would be totally unaffected by the Council's decision tonight. He said he was only trying to indicate there was one -quarter left that would be handled in the normal budgetary pro- cess and also indicate where the three-quarters were allocated. He added that the new agreement superseded the past agreement. Mayor Naughten asked Mr. Snyder if the one -quarter was for the Municipal Arts Commission to use for attracting visitors to the City, and the remaining one -quar- ter to be used for promotion of tourism events. Mr. Snyder replied it would be subject to the restrictions of the ordinance that it has to be used for tourism promotion, but it would be han- dled and appropriated as part of the general budgetary process. Councilmember Wilson asked if Mr. Snyder, when referring to the tourism promotional fund, was referring to the Arts Commission portion. Mr Snyder said Section 1 basically defines the funds to be one -quarter of the proceeds from the Lodging Tax. So everything in the.ordinance refers only to the expenditure of the one - quarter. He noted that the resolution attempts to set up a two-step process: 1) The Commission would submit its budget as has been done previously and, 2) The remaining funds would fall under Section III and would be appropriated through requests from proposals from other cultural organiza- tions within the City. In both cases, the Council approves their budget and prioritization for contracts. Community Services Director Art Housler clarified the appropriation of the funds. Councilmember Wilson asked if the fund for the Committee will be set up for a budgetary process or by resolution. Mr. Housler replied it would be included in the budget ordinance when the budget is planned. Mayor Naughten proposed that a tourism committee be formed consisting of four to five members, with a member of the Council serving on the committee. Councilmember Wilson accepted the position. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER OSTROM, FOR APPROVAL OF PROPOSED RESOLUTION 630 ESTABLISHING PROCEDURE FOR EXPENDITURE OF TOURISM FUNDS THROUGH THE ARTS COMMISSION AS EXPLAINED. MOTION CARRIED. AUTHORIZATION TO CONTRACT FOR ECONOMIC CONSULTANT SERVICES WITH B. SAUNDERS BROOKS ($500) N TRE CONSENT AGEN7 Councilmember Kasper requested Planning Division Manager Mary Lou Block to comment on this is- sue. Ms. Block stated an ordinance was adopted fifteen years ago requiring all commercial uses to be removed from residential zones within fifteen years. It allowed a fifteen -year amortiza- tion period in which to discontinue the use of these commercial enterprises. She noted the. fifteen -year amortization expires in May of 1986 but may be extended by approval of a hearing examiner. The Community Development Code requires that the hearing examiner base his decision on economic data prepared by an economic consultant which analyzes the application for extension. The Staff is requesting authorization to retain B. Saunders Brooks as an economic consultant for the study of the extension of the amortization period for discontinuing the. commercial develop- ment at 7833 & 7835 - 196th St. S.W., Edmonds. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEM- BER WILSON, TO APPROVE ITEM (E) ON THE CONSENT AGENDA. MOTION CARRIED. REPORT FROM SURFACE WATER TASK FORCE The members of the proposed Surface Water Task Force were introduced as follows: Jack Serwold, Instructor at Shoreline Community College; Miles Hanchett, Representative of Quest Northwest; Jerry Hauth, Hydraulics Engineer, City of Edmonds; Frances Murphy, volunteer. Bob Boye, 24325 - 76th West, stated he and the members of the Task Force were proposing: 1) that the Mayor of the City of Edmonds direct Quest Northwest to form a Water Quality Task Force to address stormwater runoff control, water quality study, and fish enhancement in the Shell Creek Watershed and, 2) that the City of Edmonds grant $47,500 to Quest Northwest dedicated for the sole use of and dispersal by the Water Quality Task Force in conducting a twelve-month pilot program to study the Shell Creek Watershed during the period from January 1, 1986 to January 1, 1987. Mr. Boye estimated in the years to come 1.2 billion dollars will be allotted to consulting firms to study the cleanup of Puget Sound. He said the monies will be derived not from the Feder- al Government, but from smaller communities. A major source of pollution in the Sound comes from our surface water streams. He felt the Water Quality Task Force could present a program that would be less expensive than a consulting firm to make recommendations on water surface manage- ment in Edmonds. He stated the credentials and .responsibilities of the members of the Task Force. Jack Serwold, a representative of one of the top colleges in the State, Shoreline Community Col- lege, is known nationally and statewide. Mr. Serwold has the expertise, equipment and laboratory facilities to perform chemical analysis of water samples gathered from the Shell Creek Watershed. Miles Hanchett, representative of Quest Northwest, has worked with students on water control studies. His major project has been working with the Forest Service conducting water quality studies at Lake Crescent. Quest Northwest will act as coordinator of the Task Force in studying the water quality problems of Shell Creek. Frances Murphy will act as consultant for the Domestic Toxic Waste Group in 1) identifying and reducing non -point source pollution, 2) domestic waste problems specific to the Shell Creek Water- shed, and 3) local efforts to increase public awareness of domestic toxic waste. Chris Wermus will be assigned to the Fish Enhancement Group for the purpose of gathering informa- tion on Shell Creek to plan effective courses of action leading to a healthy fish habitat and establish a program for the development and release of native and hatchery -type fish stock. Gordon Rosier was asked to join the Task Force to act as "bird dog" on the sewer system in rela- tionship to surface water. Mr. Boye referrer' to the Projected Distribution of Funds, Table 1. He said Dale Dickinson, who has been with the Beach Patrol Program, has been asked to serve .as project coordinator to search for funding of the project. He added at the time this project was presented to the Planning Board, EDMONDS CITY COUNCIL MINUTES Page 2 DECEMBER 10, 1985 there was a misunderstanding that $75,000 was set aside for the study of Shell Creek. However, it has been discovered that this money has been allocated for a study of the culvert system in the City of Edmonds. Councilmember Ostrom asked Mr. Boye if the funds he referred to were part of the water sewer utility. Mr. Boye said the Community Code does not identify what portion of the water bill is allocated for surface water, but there is money set aside for that purpose. He requested that the Council consider funding the project with funds from the water utility tax. Councilmember Ostrom asked Mr. Serwold if tests were done on every location where water samples were gathered. Mr. Serwold responded affirmatively, noting the tests were standardized by the D.O.E. Councilmember Ostrom asked if there were acceptable levels established for each test. Mr. Serwold responded affirmatively. Mr. Hanchett stated some tests were conducted on site. Councilmember Ostrom asked for clarification of paragraph 2 on page 2 of the Planning Board min- utes. Mr. Hauth stated the intended meaning. Councilmember Ostrom expressed a concern that the Water Quality project would supersede the Storm Drainage project. Mr. Hauth said once the water quantity issue was addressed, water quality could be researched more effectively. Councilmember Kasper expressed a concern that the projects would not be effective if conducted simultaneously. Community Services Director Peter Hahn said he felt both could be done simultaneously without disturbing the ecology system that would invalidate the findings that the water quality element would gather a data base on. Councilmember Kasper asked for clarification of the allocation of $75,000. Mr. Hahn stated it would be applied towards inventory of the facilities. He added the Staff will be consulting with an engineer the following Monday to ascertain the involvement and cost. Councilmember Nordquist asked Mr. Hahn what the starting date for the project was. Mr. Hahn replied although there was no actual date set, the project may commence sometime in the first quarter of 1986. Mayor Naughten asked what the impact would be if the study was not conduct- ed in 1986. Mr. Hahn replied possibly nothing; but the intent of the study was preventative ac- tion, and the impact may not be known for years, possibly causing irreversible damage by then. Mayor Naughten asked if the study tied into the secondary treatment. Mr. Hahn said it was indi- rectly related, but one was not contingent upon the other. Councilmember Dwyer inquired whether this study was proposed prior to Mr. Boye's proposal. Mr. Hahn said it had been conceptually planned, although not specifically budgeted for. Councilmember Dwyer asked: 1) how the pro- posed water quality study proceeded to its present status without a funding source and, 2) given a choice between the Water quality and Water quantity study, which took precedence. Mr. Hahn replied he endorsed the Water Quality study. He suggested the study be funded from the Water Quality study monies, adding there is potential water quality planning money at the State level. Councilmember Dwyer expressed a concern with increasing the funds for the study. Mr. Hahn noted if monies were not available from the State, local revenues would be necessary. Councilmember Hall endorsed the program, noting it was a good example of cooperation and a way to educate the populace with "hands-on experience". She added that Chris Wermus would be approaching the Coun- cil with a request for gravel. She asked Mr. Hahn if that request could be coordinated with the Water Quality study, and where the funds would emanate from. Mr. Housler replied the funding would be taken from Fund 412. Councilmember Dwyer stated he was only willing to fund the project at the expense of the Water Quantity study. Councilmember Nordquist asked if Fund 412 could be reimbursed with State monies, if granted.• Mr. Hahn replied affirmatively. Councilmember Kasper expressed a concern with the legality of reimbursing water/sewer revenues with State funds. Mr. Snyder stated, provided the agreement was in the form of a contract to purchase services, there should not be legal problems. Councilmember Ostrom inquired whether the scope of both studies could be limited so that the $75,000 would be sufficient funding for both projects. Mr. Hahn stated he would have a better answer to that question on Monday after he met with the engineer. He added the project needed to be conducted in its entirety in order to be conclusive. COUNCILMEM- BER HALL MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE COUNCIL APPROVE THE COMMITTEE TO PROCEED WITH THE PROJECT SUBJECT TO THE INVESTIGATION AND LEGALITY OF THE FUNDS AND PROCEED ON A CONTRACTUAL BASIS OF $47,500. COUNCILMEMBER DWYER MOVED TO AMEND THE MOTION TO INCLUDE THE BUDG- ET RECOMMENDATION TO REFLECT $47,500 TO BE INCLUDED AT THE EXPENSE OF $75,000 USED FOR THt WATER QUANTITY STUDY. Councilmember Hall stated that was inherent in her motion. COUNCILMEMBER DWYER WITHDREW HIS MOTION TO AMEND. Councilmember Ostrom inquired whether cutbacks could be made to other projects versus the Water Quantity project to fund the Water Quality project. He added he was in favor of the Water Quality project but not at the expense of the Water Quantity project. Councilmember Dwyer said if it was the recommendation of Mr. Hahn to supersede the Water Quantity project, it would be a recommendation that was accepted during .the budget process anyway. Council - member Wilson said in some respects the Water Quality project should be conducted before the Water Quantity project. Mr. Hahn replied he only wanted to be reassured: 1) that the engineering study would be conducted in the near future, and 2) the City has the opportunity to pursue fund- ing from the Department of Ecology. He said he would also like clarification whether the agree- ment is a grant or a contract. Councilmember Wilson asked whether the engineering study could be done in degrees. Mr. Hahn replied he was unsure. Councilmember Ostrom asked if there was a margin of adjustment in the budget for other projects. Mr. Hahn noted if substitution were recom- mended, his preference would be to substitute one project for the Shell Creek project. Councilmem- ber Kasper stated he was in favor of the project but felt a hearing should be set in the near future for further discussion of this issue. MOTION CARRIED, WITH COUNCILMEMBER KASPER OPPOSED. Mr. Boye requested that office space be provided for Dale Dickinson. Mr. Hahn stated he would be provided with office space. *See December 17, 1985 Minutes. EDMONDS CITY COUNCIL MINUTES Page 3 DECEMBER 10, 1985 i COUNCIL DISCUSSION OF 1986 BUDGET The City Council discussed the following instructions concluded at the Budget Workshop on 11/23/85: 1. Transfer South County Visitor Center expenditure from the Council Department budget to the Convention/Performing Arts Center. (Schedule I) COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL. TO APPROVE ITEM 1. MOTION CARRIED. 2. Determine if the amount budgeted for the PUD Privilege Tax is low at $73,000. (Schedule I). COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO INCREASE THE PUD PRIVI- LEGE TAX FROM $73,000 TO $86,300. MOTION CARRIED. 3. Establish a 1987 Budget Reserve by appropriating $100,000 of the 106% property tax in- crease. (Schedule I) COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO AP- PROVE ITEM 3. MOTION CARRIED. 4. Research the different amounts budgeted to convert the Landscaper to a regular full-time position, and provide justification for doing so. (Schedule II) COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO LEAVE THE LANDSCAPER POSITION AS IS; PART-TIME POSITION ON A CONTRACT BASIS WITH NO INCREASE. MOTION CARRIED, WITH COUNCILMEMBER DWYER OPPOSED. 5. Provide 1987 General Fund revenue projections. (Schedule III) Administrative Services Director Art Housler stated Councilmember Jaech requested this information. 6. Provide the amount spent in 1985 and the amount budgeted for 1985 for travel, member- ships, workshops/seminars, personal expense, part-time/temporary, contracted help, and the amount of time employees spend on community activities. Mr. Housler noted this information was included on Schedule IV with supplemental schedules attached. He stated Councilmember Jaech requested this information. The Council discussed the Item 6 schedules. Councilmember Ostrom reiterated his concern that the Council needed to establish programs for funding projects that have not yet been addressed but are of importance to the community, i.e., the undergrounding project and pool cover at Yost Park. Councilmember Wilson stated if certain projects were of significant interest, the Council would set a goal and try to accomplish it. But until the Council restructured its procedure, it would not be accomplished. He added that these discussions should commence in the first quarter of the fiscal year and not at the end of the year. Mayor Naughten concurred, noting goal setting should be planned several years in ad- vance. Councilmember Hall proposed to conduct goal setting for 1987 at the Retreat and discuss line items with department heads as has been done previously. Councilmember Ostrom stated a solution to the problem may be to reconsider the thought process for the budget. Councilmember Kasper said he felt the 1986 budget of 104% was excessive, noting, however, the Council has been doing a better job every year. Councilmember Dwyer stated requirements should be set to extract money from the Contingency Fund and sources of funding identified before approaching the Coun- cil. He said that the budgetary process was not something that was immediately solvable. Council - member Hall suggested a solution may be to attend budget sessions conducted by A.W.C. and N.L.C. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXTEND THE MEETING TO 10:30 p.m. MOTION CARRIED. Councilmember Nordquist requested information on the Sno-Isle Regional Library. Fir. Housler stated the circulation in the Edmonds Library increased from 200,000 to 290,000 in the last three years; the staffing level increased from 6.5 to 10.8. He said the formula that is used for charg- ing is based on assessed property values within the City. The methodology for charging is set by State statute. Councilmember Hall asked if circulation was down. Mr. Housler replied it was not, according to statistics. Councilmember Kasper expressed a concern that monies were being expended on part-time employees instead of cross training or hiring new employees. Mr. Hahn clarified the allocation of monies, noting most of the expenditures were for part-time employees for seasonal work. Councilmember Nordquist requested that expenditures be itemized in the future. - Mayor Naughten suggested the Council move the remainder of discussion of the 1986 budget to anoth- er meeting. City Attorney Snyder recommended the City Clerk be instructed to publish a special meeting if it was not scheduled next week. The work meeting was scheduled for December 16, 1985 at 7 p.m. MAYOR Mayor Naughten reminded the Council of the December llth Christmas party. ED140NDS CITY COUNCIL MINUTES Page 4 DECEMBER 10, 1985 The Mayor announced a world -beyond -war conference on December 14 at Ingraham High School, B p.m., sponsored by an organization called Beyond War. lie added the City has selected an engineer. An interview session is scheduled for December 17th. COUNCIL Councilmember Nordquist noted a letter from Mountlake Terrace City Manager Bob White was added to the packet regarding the shooting of geese on Lake Ballinger. He said he felt January would be a more suitable time to discuss this issue. Councilmember Nordquist stated the Council requested he address the issue of emergency telephone service in Woodway. He said he spoke with a G.T.E. representative who suggested pursuing discus- sions with Sno-Pac. Councilmember Hall noted the Tree Lighting Ceremony was successful.. She said a suggestion was made to install speakers on top of buildings to better facilitate the musicians. She added the N.L.C. convention is being held in Seattle. She suggested that all of the department heads at- tend future seminars. Councilmember Dwyer stated twenty-one applications were received for the position of Municipal Court Judge, of which six will be interviewed. He reminded the Council they needed to confirm the Mayor's appointment before the year's end. Councilmember Dwyer said tonight was his birthday. Student Representative Tammy Schwartze said Edmonds High School and Woodway High School met to discuss their interscholastic relationship. To better improve their relationship, they plan to participate in community activities. The meeting adjourned at 10:30 p.m. JACQUECINE G. PARRETT, City Clerk -ARRY '. NAUGHTEN,`Mayor EDMONDS CITY COUNCIL MINUTES Page 5 DECEMBER 10, 1985