Loading...
06/27/1995 City Council1118195 EDMONDS CITY COUNCIL APPROVED MINUTES JUNE 2791995 Following a Special Meeting held pursuant to notice at 6:45 p.m. for the purpose of interviewing a candidate for the Planning Board, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Barbara Fahey, Council President Pro Tem William J. Kasper, Councilmember Michael Hall, Councilmember . Dave Earling, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember ABSENT Tom Petruzzi, Council President 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Tom Miller, Police Chief Art Housler, Administrative Services Director Paul Mar, Community Services Director Brent Hunter, Personnel Manager . Arvilla Ohlde, Parks & Recreation Manager Stephen Koho, Wastewater Treatment Plant Manager Jeff Wilson, Current Planning Supervisor Brian McIntosh, Recreation Coordinator Sandy Chase, City Clerk Christine Laws, Recorder Councilmember Nordquist suggested moving Item No. 9, Discussion of Council Salaries, to a future 611 S agenda due to the absence of Council President Petruzzi. 5Av"R1� COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, TO MOVE ITEM 9 OF THE AGENDA TO THE JULY 18, 1995 MEETING. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Earling pulled Item G. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, TO PLACE ITEMS "I" AND "J" AS ITEMS 12 AND 13, RESPECTIVELY, ON THE AGENDA. MOTION CARRIED. The agenda items transferred are as follows: (1) APPROVAL OF RECLASSIFICATION OF TREATMENT PLANT POSITION (J) APPROVAL OF RECLASSIFICATION OF ENGINEERING POSITION COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO-TEM FAHEY TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL APpAO'4 (B) APPROVAL OF MINUTES OF JUNE 20, 1995 � s /A 0V:r APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE e Lft f A 'I T S (C) APPROVAL OF CLAIM WARRANTS #950388 THRU #953220 FOR WEEK OF JUNE 19, 1995 IN NR1A# THE AMOUNT OF $237,812.81, AND PAYROLL WARRANTS #953038 THRU #953354 FOR THE PERIOD OF JUNE 1 THRU JUNE 15, 1995 IN THE AMOUNT OF $394,740.06 65 (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KRISTIN A. YEOMAN ($314.00), AND ELIZABETH JOHNSON ($330.55) ��fu DL (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MAY 31, 1995 Lt ON��L (F) AUTHORIZATION TO SEEK ARTIST FOR LIBRARY MURAL PROJECT M O,LyMplt VIEW (H) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH OLYMPIC VIEW WATER WR1ER AND SEWER DISTRICT FOR THE PROVISION OF WATER SERVICE p/E�A Kos (K) ORDINANCE NO. 3032 AMENDING CHAPTER 4.90 OF THE EDMONDS CITY CODE, COMMUNITY ORIENTED OPEN AIR MARKETS, TO DELETE REFERENCES TO THE YEAR 1994 Dods S (L) ORDINANCE NO. 3033 AMENDING SECTION 5.05.060 OF THE EDMONDS CITY CODE RELATING TO DOGS ON PUBLIC GROUNDS, NOTIFYING THE PUBLIC THAT DESIGNATED AREAS OF YOST PARK AND MARINA BEACH SOUTH ARE OPEN TO DOGS P/ �►�o'� (1VI) CONFIRMATION OF APPOINTMENT TO PLANNING BOARD OF LINDA LACEY Councilmember Earlmg pulled Item G to remind Council and the audience of the purpose of the item. He advised that the Alderwood Rotary Club undertook this building as a project for refurbishment. He commented that one of the reasons he is happy to support this extended lease is that with the leadership of the Alderwood Rotary Club, the Edmonds Rotary Club and the City of Edmonds makes it worthwhile to continue this project in Edmonds. He thinks it important to share the good news. 05 f, COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT PRO-TEM �1�110-48 FAHEY TO APPROVE ITEM G. MOTION CARRIED. The agenda item passed is as follows: e, (G) AUTHORIZATION FOR MAYOR TO SIGN TEN-YEAR LEASE AGREEMENT WITH THE BOYS AND GIRLS CLUB Council President Pro-tem Fahey noted that while amendments were made to the agenda, no formal approval was made. COUNCIL PRESIDENT PRO-TEM FAHEY MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. At the request of Councilmember Nordquist, Mayor Hall announced to the public that as part of the Consent Agenda Linda Lynn Lacey was confirmed as the newest member of the Planning Board. Mayor Hall also introduced and welcomed Port Commissioner Don Stay. AD �� 1 3. PRESENTATION BY EDMONDS IN BLOOM COMMITTEE M'M. Council President Pro-tem Fahey gave some introductory comments prior to the presentation by Josephine Fye. She explained the name and the fact that last year the Edmonds Visitors' Bureau decided to attempt to implement a new program which would encourage residents and businesses to beatify their areas. There was a budget line item in the Edmonds Visitors' Bureau budget to fund this program. It has now become a APPROVED CITY COUNCIL. hCNUTES TUNE 27, 1995 PAGE 2 non-profit corporation, and the people sponsoring it have agreed to find independent funding for the program. That means there are now additional funds available in the Edmonds Visitors' Bureau budget to do some other things. She further explained that Ms. Fye has come to explain this new program and to give the Council information so it will know what is ahead, what is happening in the community, and what Council may be able to do in terms of some minor changes in policies or ordinances that could help implement the program. Josephine Fye, 655 Main Street, # 101, Edmonds, informed the Council that Edmonds in Bloom is a group of enthusiastic individuals who see a way to beautify the city and compliment the City program that exists with flower baskets. What is being proposed is a city-wide floral competition. What has been accomplished to date is the Articles of Incorporation have been filed, Bylaws have been established, there have been two public meetings, and the groundwork has begun for the first competition in 1996. She went on to describe the program and judging. They look at the program as promoting civic pride and possibly improving the economic base through tourism. They are working through the appropriate Staff and Commissions and the Engineering Department regarding criteria required for planters in the city. They are also meeting with the ADB with regard to meeting those criteria. Over the next six months, it is their intent to come up with a workable plan for planter boxes and containers so that the residents can enter the competition without too much problem. The competition will be kicked off in September with a garden party at the reception center in Woodway. Council President Pro-tem Fahey suggested that Ms. Fye take a couple of minutes to let the people in the audience know about the different committees for which members are sought. These committees include Fundraising Committee, Finance and Budget, a committee for the Garden Parry and all awards, a Marketing and Public Relations Committee, and a Judging Committee. Garden Clubs and anyone interested should call the Chamber of Commerce or her at Frontier Bank. 4. PRESENTATION OF AWARD OF RECOGNITION TO EDMONDS GYMNASTIC PROGRAM P wo Brian McIntosh read the History and Summary Statement from the Agenda Memo for the audience. The gd,tO Snohomish County Children's Commission recognizes community individuals, organizations, and programs that make a significant contribution to the quality of life in their areas. The Edmonds Parks and Recreation Gymnastics Program was presented with an Award of Recognition for its unique and continuing programs promoting fitness, fairness, and fun for the over 350 children and their families who are served. There were ten programs in Snohomish County honored with this award. Mr. McIntosh then introduced Program Supervisor Cindy Shelton and class participants. Mayor Hall presented a "We Value Kids" plaque in honor of National Child Abuse Prevention Month, dated April 28, 1995. She thanked all participants, and personally congratulated Ms. Shelton and each gymnast present. 5. ORDINANCE NO. 3034 ISSUING GENERAL OBLIGATION BONDS FOR THE ACQUISITION o►�n' OF THE EDMONDS FINANCIAL CENTER fe 09 Administrative Services Director Art Housler introduced the subject and expressed the fact it takes a team to successfully complete a bond issue. He explained the team consisted of a financial banker, independent financial advisor, and bond attorney in addition to himself. He turned the podium over to the first member of the team, Dick Ehlers, whose offer to purchase bonds was recommended to be accepted by Council. Dick Ehlers, Vice President of Seattle Northwest Securities, reviewed for Council the financing goals and estimated bond sale results, market conditions, underwriting spread/expenses and final bond issue APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 3 sizing. Mr. Ehlers described the three goals as being fund requisition and renovation of the Financial Center, level debt service over 20 years, with no principal in 1995, and to sell bonds at aggressive market rates. He reported that Moody's confirmed the City's A-i rating which saved the City a lot of money. Because of that they were able to sell the bond at rates lower than AAA rated, insured bonds because of the A-1 rating and strong financial operations of the City as well as the strong demographics and economic climate in Edmonds. The true interest cost is 5.48%. He reiterated it was a strong statement of the way the creditworthiness of the City of Edmonds is viewed by Moody's Investor Service and by the investors. In discussing borrowing rates, Mr. Ehlers said it was a good time to borrow money on a long-term basis. There was discussion of the yield comps. Mr. Ehlers repeated that because of the regard in which Edmonds is held by the local investment community, and the A-1 rating, they were able to sell these bonds at or below the yields on those issues without the purchase of insurance. He then went into the area of the nature of local sales. Because the City anticipates issuing less than $10 million in bonds in the 1995 calendar year, they were able to designate these bonds as being qualified. They are particularly attractive for tax reasons to commercial banks. This equates to a .2% lower interest rate. The proposed underwriting spread was discussed. The bonds would be bought from the City at a discount for par and sold for face value. The discount is .849%, most of which is in the form of commissions which go to the salespeople who actually find the investors. The rest is expenses his company has as part of their transaction, and their fee for structuring the transaction. This is a very competitive spread with other issues on the market. Mr. Ehlers then called Council attention to their formal, written offer to purchase bonds. It has been faxed to Scott Snyder for his review in draft form, bond counsel, the City's financial advisor, and Mr. Housler. The final version has gone to bond counsel, Bob Yeasting and Mr. Housler for their review prior to the board meeting. It sets forth all the terms of the issue and the documentation needed in order to close the transaction and be able to provide good bonds to the buyers. Mr. Housler next introduced Bob Yeasting who is the City's independent financial advisor who oversees the work Mr. Ehlers does to make sure the pricing goes well, that it falls under the guidelines, and the City gets a fair market price. Bob Yeasting, Yeasting & Hughes Associates, represents the City's interests in this transaction in dealing with the bond underwriters. Mr. Yeasting passed out a one page letter report with graph showing week -by - week movement of interest rates for the past couple of years. He expressed his belief that it was a good, strong morning on the bond market. He called attention to Exhibit A which was a comparison of recent bond sales in the state by cities and school districts. Edmonds' bond issue beat all the other, insured issues, in terms of interest which speaks well for the credit of the City. Mr. Yeasting confirmed Mr. Ehlers' company did a good job this morning. It is Mr. Yeasting's recommendation that the City award the sale of the bonds to Seattle Northwest on the basis of the offer it presented. The next member of the bond team to speak was Bill Conklin of Foster Pepper Sheffleman, bond legal counsel. He presented to Council the bond ordinance which, if passed, will authorize the issuance of the bonds containing the pricing terms that have been explained by Mr. Ehlers and Mr. Yeasting. It will also authorize and approve the execution of the contract with Seattle Northwest Securities Corp. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR THE RECOMMENDED ACTION. MOTION CARRIED. The necessary signatures were obtained. While this was being accomplished, Council President Pro-tem Fahey, on behalf of herself and Council President Petruzzi, expressed great appreciation to Mr. Housler for APPROVED CITY COUNCIL MINUTES NNE 27, 1995 PAGE 4 all he has done to bring the City to this point. Mayor Hall expressed her thanks and pleasure in working with the team. L 6. HEARING ON FAMILY/COMMUNITY AQUATIC CENTER A�r� ER Parks & Recreations Manager Arvilla Ohlde called Council attention to the Agenda Memo which contained some of the key points that have come through in the last public presentation through Staff and consultants. She advised the public that there were copies of a colored rendition of the larger maps to assist them during the hearing. She restated that the most. appropriate site was the Edmonds-Woodway High School site. She discussed the water need for every citizen base. Other issues include that in the proposed 50-meter site pool, there would be a surface water area sufficient to meet the needs of the community. The operational cost is estimated to be $826,000 with a conservative $610,000 revenue return, with the probable scenario that if you added in some other elements and used some of the other options available, it could mean a potential profit of $14,000. The projected capital construction costs is a complete package and could be a total cost of $8.2 million with a view toward funding that with a General Obligation Bond to go before the voters. The bond would be a 20-year bond at a rate of 5.9% which could relate to 320 per $1,000 of assessed value. Councilmember Earling asked the status of the community survey which was previously authorized by Council. Ms: Ohlde responded that those would have come in yesterday at 5:00 p.m. Ms. Ohlde anticipates the earliest she could get back to Council would be July 18. A full report can be provided at that time. There followed a brief discussion of the turnaround times involved in the survey. It was confirmed the authorization was for 300 interviews, a series of about 27 questions, and have an accuracy rate of f5%. Ms. Ohlde then discussed some of the other issues that were included in the survey, such as RTA, public safety, etc. Council President Pro-tem Fahey expressed her understanding that the numbers being provided for a 20- year bond is to completely fund the pool for a little over $8 million through a bond issue to the citizens within the city limits of Edmonds. Ms. Ohlde confirmed the understanding. Ms. Fahey also reminded Ms. Ohlde that she had previously requested the County be approached with regard to assistance with some of the funding as a regional benefit and asked if there had been such discussions. Ms. Ohlde indicated that Mr. VanHollebeke would discuss that in his presentation. Ms. Fahey asked if it were feasible to make this a Greater Edmonds Area project and spread the load more fully throughout the adjoining County area. She suggested that perhaps the bond rate could be lower. Ms. Ohlde said a district would have to first be established, and then it would be required to bond by the district. She is unaware of a formed district now that could do a bond issue. Councilmember Myers again expressed his concern over parking. He requested the next time this comes back there will be a report that the City has discussed with Lake Stevens High School, Marysville High School, Kamiak High School, Mariner High School as to how they handle the parking and how they guarantee that there will be parking available during the day for the citizens Councilmember Kasper interjected that revenue should also be included The public portion on the hearing was opened. Don Stay, 715 Sprague Street, Edmonds; Dorothy Williamson, 703 Main Street, Edmonds; Adele Nicolls, 8108 - 214th Place S.W., Edmonds; Dean Nicolls, 4315 - 32nd Avenue W., Magnolia; Jason Schattenkirk, 20819 - 77th Place W., Edmonds; Beau Laughlin, 718 Alder Street, Edmonds; David Swenson, 21032 Shell Valley Way, Edmonds; Lyle Campbell, 3715 Wetmore, Everett; George Rappole, APPROVED CITY COUNCII, MIN=S JUNE 27, 1995 PAGE 5 600 Sixth Avenue N., Edmonds; Gayle Crawford; Linda.Denigan, 8619 Madrona Lane, Edmonds; Robin O'Leary, 6325 - 19th Avenue N.E., Seattle; Syd Locke, 110 Pine Street, Edmonds; Nicki Gates, 750 Northstream Lane, Edmonds; Lee Sheldon, 1025 - 12th Avenue N., Edmonds; Susan Reichman, 531 N. 190th Street S.E., Seattle, all spoke in favor of the aquatic center. Ms. Nicolls presented to City Clerk Sandy Chase a petition containing 102 signatures favoring the venture. Additional comments included the need for a center for the social attraction of young people; how if the School District has offered space on land already paid for by the public, the offer should be taken; there is a great need for a facility for competitive swimmers, water polo teams, and other increased athletic potential; the benefits would far outweigh any cost there may be; a full year facility is needed; if there was an indoor pool, parents would have more time away from their children; impact on family stability can be great; it would provide for those many people in Edmonds who can't or don't participate because of logistics and travel; swimming gives individuals an opportunity to excel and feel good about themselves; such a pool would provide opportunity to both leisure and therapy, and swimming is very good for a lot of people with disabilities; from the perspective of a masters coach, Edmonds could get a lot of the King County draw. Further comment was made concerning the desirability of having both a police/fire and pool issue on the same ballot; the depth ability for competitive diving was addressed; parking concerns were echoed; it is time for this matter to be on the ballot; Edmonds should get onto the aquatic map with this center; it would be wonderful to have a brand new pool facility to go with the new school; with reference to gang awareness presentations, it was believed swimming would provide a positive alternative for the youth; and the notable absences due to swimming competition and meetings. It was also suggested that Councilmember Myers contact Lyle Campbell who is the Mariner High School coach regarding the parking situation. Mayor Hall noted for the record that correspondence had been received from John Owen, 611 Bell Street, 44, Edmonds. Mr. Owen indicated he was present at the first hearing on this. Mr. Owen is on the negative side of the proposal. His letter states: "Edmonds needs an indoor pool. The facilities at the Lynnwood Recreation Center should be a model both in costs and in the functions it intends to serve." The public portion of the hearing was closed. Dick VanHollebeke, 580 Hemlock Way, Edmonds, spoke to Councilmember Fahey's request to look into some possible partnership options. That has been done as aggressively as possible in the relatively short amount of time between the last meeting and this one. He reported there had been a very constructive meeting with Neil Nickel of the YMCA for Greater Seattle. They were very interested in partnering, but they have a very specific program that the YMCA follows nationally as to what type of facility is wanted. The Edmonds-Woodway High School site fairly well eliminated their ability to partner with Edmonds for the reason that they require some 30,000 square feet of floor space for their own facilities which include daycare and other non -aquatic activities in addition to the pool. On June 22 Ms. Ohlde, Paul Mar and Mr. VanHollebeke met with Snohomish County representatives Gary Weikle, Executive Director for Operations for Snohomish County, and Ron Martin, the Director of Parks & Recreations. Edmonds' representatives agreed to come back to a later meeting to discuss the matter further. There was no affirmative statement as to dollar amounts available. They are looking at all potential partners the City may have within the context of the greater community outside of Edmonds. The present thought process is that if they were to do that, they would propose the bond issue to the citizens of Edmonds as stated previously and with additional funds be able to retire the bond much earlier. Mr. VanHollebeke then read a brief statement from the Edmonds Chamber of Commerce dated May 18. There was a joint meeting of Government Affairs and Economic Development at this particular time. The motion was presented and seconded that the City of Edmonds Chamber of Commerce support the concept APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 6 located within the Edmonds community of a 50-meter pool subject to the economic benefits and costs being identified and that an acceptable method of financing capital ongoing expenses is developed. This motion passed unanimously. Mr. VanHollebeke believes the statements made by the public at tonight's hearing to be indicative of the general opinion of the citizens. He further reported that his committee is prepared to go before the voters as early as the September primary ballot if that is the choosing of the Council. The total hearing was closed, and the matter was remanded to Council for action. Councilmember Myers expressed his appreciation of the citizen involvement. He feels it is incumbent that Council ask for input from citizens and, if the report is well thought out and well done, it is Council's responsibility to act on that report and either accept or reject with good reason. He is now convinced a 50-meter pool would be in the best interests of the community. He also believes the Edmonds-Woodway High School site is the best place for that pool. He still has reservations about parking -- not about parking for events, but accessibility of citizens during the daytime when school is in session. He hopes that will be adequately addressed and that there will be some strong safeguards built into any agreement the City has with the School District to guarantee there will be some way Council can assure that there is adequate parking for citizens using the pool in the daytime. Councilmember Myers supports the report of the committee. He further is convinced that with the purchase of the Financial Center the City will address some of the space needs of the City. There are still space needs for fire and police, and he believes those need to be addressed first. He would be willing to support the second recommended action when the time comes. Councilmember Nordquist discussed stressed it should be the people who make the decision. Council should just make the opportunity available, and if the citizens want it, they will make it happen. Councilmember Nordquist suggested the pool would be the second "gathering place". He thinks Edmonds should adopt a motto of "The Gathering Place on Puget Sound", and he strongly supports the second recommendation. Councilmember Earling is impressed by the time and quality of work done by the citizens with regard to this project. He described this as a visionary pool which will serve not only the citizens of Edmonds but also a large number of citizens from other areas. He reminded Council of the one piece of community involvement that is still unfolding and that is the results of the survey commissioned. He thinks perhaps it should be considered before a final decision. Councilmember Earling discussed the fact that hearing testimony tends to be one-sided. He relayed the committee's desire to see the results of the survey before a final decision is made. He expressed his belief that there is a sense that Council must begin more seriously grappling with some of the City's other needs such as infrastructure to stabilize the growth of the community. He then discussed the issue of space needs. There is a recreational need that needs to be served in the city. He feels that testimony at this hearing shows that there would be considerable adult use in addition to the use of the facility by children. He advised the audience that its input is well received, that Council is excited about the effort put into a project like this, and hopes they appreciate the complex issues with which Council is dealing and how it gets them done. Councilmember Earling will be supportive of taking this issue to ballot, but it is a matter of timing and the Council trying to deal with prioritizing needs for voter decision. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS TO EXTEND THE HEARING FOR AN ADDITIONAL TEN MINUTES. MOTION CARRIED. Council President Pro-tem Fahey commented she is highly supportive of this effort and wants to do everything she can to make it happen. She is convinced that this is going to have a huge economic benefit APPROVED CrrY COUNCIL MINUTES JUNE 27, 1995 PAGE 7 to the community, bringing in groups of people that will be supportive of the business community. She thinks ultimately the entire community will benefit from the project if they will get behind it and support the bond issue, even if they don't intend to use the facility. It will greatly enhance the revenue side of the general budget so that there isn't the need to reach into taxpayer pocketbooks all of the time to meet some of the infrastructure needs of the community. She is equally concerned about the public safety needs. For her, that takes precedence over this project as much as she favors the plan. She agreed with Councilmember Earling in that she supports the second alternative presented which is to look towards creating a capital bond measure for submission to the voters as soon as the public safety bond issue is passed. Public safety has to be a first priority. She reminded all that a report on that survey is scheduled for July 18. She also suggested a slight addendum to the recommended action when passed -- during the time period between now and the time that the bond issue can go forward, that all efforts are made to find some additional sources of funding for the pool so that the bond issue doesn't have to be so large. This is even if it requires a public -private partnership. She said she was not saying she wouldn't commit to voting for the full bond issue if that is the only way it can be done. Ms. Fahey feels if it can. be 'demonstrated to the public that there are other sources of income, and the public not being asked to fund the entire. project, there is a much higher chance of passing that bond issue. Council President Pro-tem Fahey suggested the matter be tabled until at least July 18 when more of the facts are available. Mayor Hall asked Ms. Ohlde what the time line was in relation to the School District. Community Services Director Paul Mar confirmed the issue she was discussing was with regard to the bond issue. He reported that at a June 15 meeting at which he, Mayor Hall, Ms. Ohlde, and Council President Petruzzi attended, there was agreement from all parties that the operation of the levy would go out in February and then also the public safety bond issue for the City's needs would go out in February. Mayor Hall interjected that she liked the idea generated by County Councilman Nelson and asked him to describe it to the public. County Councilmember Gary Nelson, 9710 Wharf Street, Edmonds, commented this is a great opportunity to establish a facility that he believes will be well used. Where there is now a great arrangement with the School District to satisfy the capital facilities element of their involvement, together with Edmonds' capital facilities element within its Comprehensive Plan, if the City were to up front pass in conjunction with the councilmanic bonds that are going to be provided for the Financial Center, the footings and the plumbing and electrical facilities at this high school site -- that being the up -front offering on the part of the City -- then you can at some point offer then the remainder of the issue for public vote. As Mr. Mar pointed out, the time crunch such that if one doesn't work to do the concerted effort with the School District, a fantastic opportunity is lost. He thinks there is an open opportunity to take small incremental steps. Councilmember Hall asked to go on record as saying that he agrees with the second recommendation. At the very least Council needs to voice its support for the project. He is, however, also interested in the first option for making this available to the public for its decision as soon as possible. If, indeed, Council comes back with a survey that indicates this is a high priority among the citizens, it needs to be known before Council makes decisions for them. He has not closed the door on either option. Councilmember Kasper also favors the second recommendation. He is not willing to support a pool until the Police and Fire bond issue has passed. He thinks that it is very important if this site is to be maintained to get in there some way. There might be ways of acquiring or trading other land. He thinks there is property not far away, so if the City does get into a bottleneck there are other solutions. The best way to go go is through a joint effort with the County, etc. APPROVED CITY COUNCIL MINUTES. JUNE 27, 1995 PAGE 8 Council consensus was to table this matter until the survey report on July 18. Mayor Hall called a five-minute break at 8:50 p.m. The meeting was reconvened at 8:58 p.m. 7. DISCUSSION OF CITY'S POLICY ON STREET DESIGNATIONS E Del pig Current Planning Supervisor Jeff Wilson called Council attention to the Agenda Memo with attached exhibits from Mr. Mar and Staff. Councilmember Myers is still in favor of numbering and not having a street named otherwise as it would be contrary to established policy. Mr. Wilson indicated it was not an unwritten policy statement on behalf of the City but was an ordinance adopted in 1969. Councilmember Kasper noted the area in question does not work the grid which is why that area has individual names throughout. He discussed good and bad history on this process. He has no particular preference in this location as long as it has five figure digits north and south. Councilmember Hall said the only issue he sees in backing off on naming the streets and just going to street numbers would be a public safety concern. He believes that all of that can be entered into computer - assisted systems that are available on the units themselves to be able to find these streets. Fire Chief Mike Springer stated that Councilmember Hall was correct in his understanding that when a 911 call is placed the dispatcher sees all necessary information for location purposes. That is at SnoComm, not in individual fire vehicles, police vehicles, or aid vehicles. They do not have the means with which to receive this information electronically so must rely upon voice relay and manual research. Chief Springer said Edmonds does have a problem with named streets. In addition, there are problems with downtown streets with low numbers and County numbers in the outlying areas. The future for fire, EMS and rescue is having electronic components inside the vehicle (mobile data terminals/mobile data laptop computer) so locations can be obtained. The equipment is expensive with quite a bit of hardware required at the dispatch center. Chief Springer further noted that another problem is mutual aid. They do not have the necessary technology. Fire would support at the present time the numbering system on the streets and not the individual names for identifying the property. Police Chief Tom Miller reiterated what Chief Springer had already indicated. The ability to use a numbering system can save valuable seconds on emergency runs. In an emergency situation where someone is being attacked, assaulted or shot at, those 5-10 seconds can be an eternity and can be the difference between life and death. They would prefer to see the number system stay. Councilmember Hall feels there is a need to address the overall problem and try to figure out how the City can come up with a universal system that would be helpful. Mr. Wilson observed that Ordinance 1429 contains a section that put a sunset date on all named streets in the city. Within 30 days after the adoption of that ordinance, they were to be converted to the numbering system for consistency. Part of the response in the memorandum was that the ordinance was trying to correct just that issue and that is to get a consistent basis throughout the city and convert the named streets. Chief Springer said that the Snohomish County fire maps and EMS maps are already broken into quarter square mile grids, so sections are broken down. It is possible to get within a quarter square mile, but the problem is that the streets are not all North, South, East, and West. Many are dead end, and if you make a APPROVED CITY COUNCU, MINUTES NNE 27, 1995 PAGE 9 mistake and you have to go around the block, precious moments are lost which is unacceptable on an EMS issue. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCIL PRESIDENT PRO-TEM FAHEY, TO CONFIRM THE CURRENT POLICY OF NUMBERING STREETS AND TO NOT NAME THE PARTICULAR STREET HERE OR ANY FUTURE STREETS BY THE NAMES. Council President Pro-tem Fahey believes the concern for safety issues must be considered paramount, and she supports staying with the ordinance as it is and enforcing the grid process in the future. Councilmember Earling noted that this issue comes up on a hearing from which he had stepped down due to a potential conflict of interest. He, therefore, will abstain from whatever motion made this evening. Councilmember Hall wondered, as a procedural issue, if the City can unilaterally change its decision without a hearing. Mr. Hall feels Council should look into how to revisit this issue. At some point Council should look into a task force or group to look at a universal or overall way of numbering the streets no matter where they are so that public safety concerns can be effectuated. Further discussion followed on the establishment of a previous grid system and some of the current annexations under consideration. Mr. Wilson suggested that if Council wishes it could reaffirm Ordinance 1429 and regarding the issue relating to the plat or Mr. Kairez's property, and contact the City Attorney and find out exactly what process would need to be utilized, and if necessary bring that back on July 18 if there is a need to take a formal action through some hearing. Council may also want to establish some method to look at what was part of the intent of the original ordinance which is to try to bring consistency throughout the city. Councilmember Nordquist again raised the issue of the sunset clause and the renumbering of named streets. Councilmember Kasper suggested the County ordinance should be reviewed as there is no consistency there. Councilmember Nordquist recommended that because Council doesn't know the City Attorney's reactions and not having seen a copy of the ordinance, this is something that could go to the Community Services Committee for review or go on the agenda for July 18. He thinks Council needs to see the ordinance before making any decision. Councilmember Kasper expressed his understanding that the house number would at least be included in the grid. COUNCILMEMBER MYERS WITHDREW HIS MOTION; COUNCIL PRESIDENT PRO-TEM FAHEY WITHDREW HER SECOND. THE MATTER WAS REMANDED TO THE COMMUNITY SERVICES COMMITTEE MEETING ON JULY 11. 8. DISCUSSION ON IMPROVEMENTS TO MEBT PROGRAM PRo�RR� Personnel Manager Brent Hunter advised Council this matter requests approval for a change in the MEBT Plan's Survivor benefit. The City's consultant Howard Johnson Company was asked to look into this. Their recommended change is a switch from the current survivor insurance benefit to a $75,000 term life insurance benefit. The committee recommends the switch to a $75,000 term life. It was brought before the employees who supported it with a vote of 136-10. He asked for Council concurrence so Mr. Hunter can go to the insurance broker and ask them to market this insurance for the City. Councilmember Kasper initiated discussion on the program provisions and method of paying for the program. Mr. Hunter called his attention to page 3 of the Agenda Memo. The reason Mr. Hunter indicated they desired the switch is under the coordination of benefits which he explained in some detail. APPROVED CITY COUNCIL MINUTES JUNE 27,1995 PACE 10 Upon Councilmember Myers' inquiry, Mr. Hunter indicated there would be no increase or decrease in cost to the City or the employees. The money saved on the term life insurance will slip back over into the Employees' Retirement Account. Councilmember Nordquist requested information as to whether or not an employee who terminates or moves to another city can continue the insurance for 18 months such as with medical benefits and COBRA. Mr. Hunter answered that there is a group continuation policy. Under the life insurance continuation policy, the costs do not stay at the same level, but go up. Most employees would not convert their policies. Mr. Hunter then briefly described the program available through payroll deduction to allow for additional insurance coverage at group rates. Councilmember Nordquist began discussion concerning the fact this matter had originally come before the Finance Committee on which he and Councilmember Myers are a part. It was felt to be too broad a subject to be discussed at that level, so the matter was brought before the entire Council. Mr. Hunter said the issue of premiums and age has not been a big concern in the past. He pointed out that it might be to the City's benefit to market both the long term disability with the term life. It may provide a better buy. Standard Life has asked the City to update its present disability policy as it has been in place for some time. He asked for permission to do either or both. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, TO EXTEND THIS IMPROVEMENT IN THE MEBT SURVIVOR BENEFIT PROGRAM. COUNCILMEM 3ER KASPER VOTED NO ON THE BASIS OF RETAINING COST. MOTION CARRIED. 9. DISCUSSION OF COUNCIL SALARIES FOR 1996 Pursuant to motion duly made and seconded under "Agenda", this matter was removed to the July 18 meeting agenda. 10. UPDATE BY COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT M noDfl� Community Services Director Paul Mar pointed out that the Oversight Committee meeting originally scheduled for July 13 is probably going to be moved to the 14th. The project was awarded $775,000 in grant monies which will allow the completion of the EIS process. There is enough funding to carry both preliminary engineering and the EIS effort through early 1997. He thanked Mayor Hall and the Council members for their efforts. It is to the collective efforts that this project is being viewed as a real project. Mayor Hall noted that Edmonds was listed as No. 1. Mayor Hall, Councilmembers Earling and Myers expressed their thanks to Mr. Mar for the hard work in making this happen. 11. UPDATE ON FINANCIAL CENTER ACQUISITION PROCESS Fl.01`)cl t L. ,rrt Community Services Director Paul Mar advised that given the action on the bond ordinance, Items 30, 31, 32 and 34 can be added to the completed list provided as part of the Agenda Memo. APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 11 12. APPROVAL OF RECLASSIFICATION OF TREATMENT PLANT POSITION (ITEM "I") and RO-066 N.( 13. APPROVAL OF RECLASSIFICATION OF ENGINEERING POSITION (ITEM "J") PO fffpA Councilmember Nordquist initiated discussion of the fact that two items regarding reclassification came first to the Finance Committee. Discussion of both items will be concurrent, with separate votes, if desired. ,pG He thinks sometimes the committee is hand -tied because they don't know the whole system or what they are ovilf DIJ trying to accomplish as there is no game plan other than that this was a reclassification. He and Mr. Myers Po looked at these issues to see where they fit. If they are going to consider reclassifications, they should be presented without names. With regard to this change in classification, they had asked for the current job description, whether there were modifications, whether there were changes from one department to another. Councilmember Myers thinks this is a situation where the City is adding on without an overall plan. Before these things are done, there should be an overall plan, some direction, a salary study or position study so Council knows how things fit into the plan. He is not comfortable with attacking these things piecemeal. He thinks Council needs to go ahead as suggested at the Retreat and come up with a plan for the City. Councilmember Kasper indicated his disinclination to take department secretary positions and treat them all the same. He discussed the ratings, the work load, the skills, and the position levels. If the job descriptions are not equal, they should not be paid equally. Councilmember Hall agreed that the Finance Committee should not be the only committee that resolves this issue. He thinks that Staff has gone through the issue of finding out what kind of equities should be paid to these employees and the expansion of job description and abilities. Council should be mindful to look into these things, but experts are also hired to make recommendations. Councilmember Hall believes this to be a matter of equity. Mr. Hunter acknowledged that the City does not have a sophisticated evaluation system. In the past, efforts to bring in a more sophisticated system have been rejected. A sophisticated system measures small differences in jobs and quantifies those differences. The approach in this city has been to use the organizational structure. When he is approached with a request to look at a position, the best he can do is go to the organizational structure and note specific similarities in the issue at hand. Councilmember Nordquist wanted the record to reflect that no names were mentioned as Council was not discussing name, but policy. He then asked why it took the change in the management level from superintendent to manager to change the level of the secretary. If she was doing that much before, then why was it not recognized then, with the requisite rating change. Mr. Hunter said this position was created in 1991. The Council wanted it set at level 5. Staff wanted a level 7 with its original recommendation. This position at that time reported to the Public Works and Bobby Mills, as the Division Manager, had a secretary and wanted this position to be in a subordinate role. There was not much argument to be made. Now that it is a division by itself, it takes on a different status. Mr. Nordquist wanted Mr. Hunter's comments on the record so that Council recognizes that these changes do take place and that it is difficult for two members to sit in committee and discuss policy for the seven Council members. Mayor Hall confirmed that they wished to make it a policy decision that those matters should be brought before the Personnel Committee -- the Council as a whole. If it requires budget, Councilmember Nordquist says it should be brought before the Finance Committee, but if it deals with policy it should go to the whole Council. APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 12 Councilmember Kasper indicated that Council cannot make decisions when it does not know the entire cycle. He sees no evidence of increased workload, merely shifted workloads. Discussion followed concerning the possibility the City is getting into micro -managing. Councilmember Earling questioned why these matters were placed on the Consent Agenda if there was this much discussion needed. Mr. Hunter noted that in the past, whenever he had a reclassification, it had gone through the Finance Committee which was used as a sounding board, and unless additional information is requested, it is brought forward to the Council on the Consent Agenda as a time saver. Councilmember Myers noted that the final sentence of the minutes of the May 13 meeting was that the committee had no recommendation. For the second position, the engineering need, the Finance Committee recommends Council approve the upgrade. He then quoted from Retreat minutes as to the conducting of a study of job descriptions. There needs to be a plan for the entire city, or more injustices will occur than if nothing were done. Such a study was requested in February, and while not criticizing Staff, Mr. Myers cannot make a decision without the results of that study. Mayor Hall indicated that is a study commissioned from outside and that it is a lengthy process and quite costly. Further discussion followed concerning the sums needed for such a reclassification study which could very easily be $40,000 and on which Council has approved $4,000. There was further question as to why the fact that $4,000 was not going to be sufficient had not been brought to Council previously. Mr. Mar spoke to the Treatment Plant secretary position. He explained to Councilmember Myers the history of the change from supervisor to manager and the change to a new division. He also discussed what had transpired during Executive Session at that time. There was concurrence that Staff would come back to the Council with a reclassification request. Steve Koho, Wastewater Treatment Plant Manager, expressed his understanding that when the position was originally created as that of a support clerk, the Treatment Plant staffing was new, and the need for that position and its duties weren't fully known at that time. Since that time, the Staff at the Plant due to Council approval has gone through several evolutions as the needs have been ascertained. When the support clerk position was created numerous assistance changes have been made. Since that time the Treatment Plant has had to assume the duties with which Public Works and Engineering were previously assisting. Councilmember Kasper raised the issue of the need for supervisory duties before a two -level jump occurs for the same job. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, FOR THE PASSAGE OF ITEM L COUNCILMEMBER KASPER AND COUNCILMEMBER MYERS VOTED NO. MOTION CARRIED. The agenda item passed is as follows: L APPROVAL OF RECLASSIFICATION OF TREATMENT PLANT POSITION COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILAMM 3ER HALL, FOR THE PASSAGE OF ITEM J BASED ON FINANCE COMMITTEE RECOMMENDATION. MOTION CARRIED. The agenda item passed is as follows: J. APPROVAL OF RECLASSIFICATION OF ENGINEERING POSITION APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 13 14. MAYOR Mayor Hall reported on the very successful Volunteer Night on Thursday. There were over 62,000 hours +6� donated by those volunteers and others not in attendance. There was a Chamber of Commerce luncheon, and former Seattle Mayor Charlie Royer was the speaker. Mayor Hall spoke at the Woodway Elementary graduation and noted the essays written for which the teachers and principal were most proud. Friday, there was a South County Chamber meeting where various booths were available for business displays. 1 0-E P ��l��tlo� PerrinviMayor llelt belbe considertedg She iwiths look g for an ame City of vicableeresolution�exation. There is the disparity in 15. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS iG Council President Pro -tern Fahey provided a final reminder that the first scoping session with the consultant �0 6Lpp- hired by the Economic Development Group now called GREAT will be held with all citizens interested in D MEj-f participating in this process tomorrow night in the Plaza Room, starting at 7:00 p.m. She invited all to attend and provide input on views regarding the direction Edmonds should go in this area. She announced she now has the pleasure of serving on the Snohomish County Economic Development Council. At the first meeting she attended, there was a plan presented by a group called Snohomish County Committee for Improved Transportation comprised of private citizens working hard to put together a comprehensive new approach as to how the regional transportation needs of the community can be met. They have published a document that states all of their views. At the Council meeting, the group approved this as a position to be taken by the Snohomish County Economic Development Committee. Ms. Fahey provided each Council member with a copy. She asked Council to review it and at some point perhaps make a resolution approving the views in that study. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER MYERS, TO EXTEND THE MEETING FOR 15 MINUTES. COUNCILMEMBER NORDQUIST VOTED NO. MOTION CARRIED. Ms. Fahey also asked the public to help in the effort to accumulate funds to finance the fireworks. She commented further that Councilmember Myers and she had attended an RTA Roundtable last weekend. There was some very interesting discussions about what the course of transportation in Snohomish County. Also, she and Councilmember Myers will be attending Association of Washington Cities Conferences the rest of this week. Councilmember Nordquist reported on his aspect of the Snohomish County Health District. He encouraged p1 ER ,ef people to get their shots with regard to the summer diseases. He also asked what kind of art work was D150 purchased this year. Councilmember Myers said he and Councilmember Earling saved money on a Wo�te beautiful picture of a single flower. Councilmember Myers commented on how nice the Volunteer Reception was and complimented Mayor Hall. His second comment concerned the Student Representative who is present on the first and third o,j< meetings. Mr. Myers will be sending around a written proposal that he investigate the possibility of letting Sfu ° the Student Representative earn college credit through Edmonds Community College for doing this. Unless gyp. there is an objection, he will start the process for early college credit. APPROVED CITY COUNCII, NUNUTES NNE 27, 1995 PAGE 14 Councilmember Hall suggested that if the Student Representative is only to be present those two weeks, perhaps it would be possible to get another student for the second and fourth weeks and have two high schools to have the same ability for college credit. In the past it has been the option to have a Student Representative at every meeting. Discussion followed. Mr. Hall's Health District report indicated they will be meeting next month and they will be going over the priorities of all of the programs of the Health District. cols also eof the cable TV consultanteplF and Ms. �Aocht5E aheYhaeco copies Council representatives this negotiating He is ookingforward to reading the information and continuing with the negotiations with Chambers. Lastly, he said that prior to tonight's meeting there was a spot for Public Service Announcements which he thinks is a good idea. He P;-Oj 10�.5 invited the public to make any Public Service Announcement. R MF Councilmember Kasper announced he does not have any committees but does attend the SKIT meetings. if 1,4 t, He also stated that he feels there is no reason for him to be the back-up to the Mayor on Snohomish County ME Economic Development as Councilmember Fahey has been appointed to that body. He reported that he has been involved in appraisal review on the Financial Center acquisition. Council President Pro-tem Fahey initiated further discussion of the markings on trees on Olympic View 7E'P�� Drive. Mr. Mar said the markings were by the PUD and were not to cut down the trees, but were for ay'M marking trees they were going to evaluate. His present knowledge is that they have completed the ow PR I yO evaluation and will debark the trees with no further action being done. Mr. Mar has instructed Public Works to contact them again. He hopes that atthe next Council meeting he can provide a new report. Mayor Hall interjected that there is a forester in the community who went out on his own volition, and they will be taking out a few trees, that are dangerous or. diseased. Additional discussion concerned the procedures involved. �a6D Councilmember Kasper indicated he would like to get into the issue of liquidating city land that is not in C LA � D use. This has to be reviewed to see what can be sold. He thinks there is a lot of money out there that could �be used for other capital needs. The public being advised there was no further business to come before the Council, the meeting was adjourned at 10:18 p.m. SANDRA S. CHASE, CITY CLERK APPROVED CITY COUNCIL MINUTES JUNE 27, 1995 PAGE 15 JUNE 27, 1995 SPECIAL WORK MEETING 6:45 P.M. - INTERVIEW OF CANDIDATE FOR PLANNING BOARD CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. (10 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF JUNE 20, 1995 (C) APPROVAL OF CLAIM WARRANTS #950388 THRU #953220 FOR WEEK OF JUNE 19, 1995 IN THE AMOUNT OF $237,812.81, AND PAYROLL WARRANTS #953038 THRU #953354 FOR THE PERIOD OF JUNE 1 THRU JUNE 15, 1995 IN THE AMOUNT OF $394,740.06 , (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KRISTIN A. YEOMAN ($314.00), AND ELIZABETH JOHNSON ($330.55) (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MAY 31, 1995 (F) AUTHORIZATION TO SEEK ARTIST FOR LIBRARY MURAL PROJECT (G) AUTHORIZATION FOR MAYOR TO SIGN TEN-YEAR LEASE AGREEMENT WITH THE BOYS AND GIRLS CLUB (H) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH OLYMPIC VIEW WATER AND SEWER DISTRICT FOR THE PROVISION OF WATER SERVICE (1) APPROVAL OF RECLASSIFICATION OF TREATMENT PLANT POSITION (J) APPROVAL OF RECLASSIFICATION OF ENGINEERING POSITION (K) PROPOSED ORDINANCE AMENDING CHAPTER 4.90 OF THE EDMONDS CITY CODE, COMMUNITY ORIENTED OPEN AIR MARKETS, TO DELETE REFERENCES TO THE YEAR 1994 (L) PROPOSED ORDINANCE AMENDING SECTION 5.05.060 OF THE EDMONDS CITY CODE RELATING TO DOGS ON PUBLIC GROUNDS, NOTIFYING THE PUBLIC THAT DESIGNATED AREAS OF YOST PARK AND MARINA BEACH SOUTH ARE OPEN TO DOGS (M) CONFIRMATION OF APPOINTMENT TO PLANNING BOARD 3. (10 Min) PRESENTATION BY EDMONDS IN BLOOM COMMITTEE 4. (5 Min.) PRESENTATION OF AWARD OF RECOGNITION TO EDMONDS GYMNASTIC PROGRAM 5. (20 Min.) PROPOSED ORDINANCE ISSUING GENERAL OBLIGATION BONDS FOR THE ACQUISITION OF THE EDMONDS FINANCIAL CENTER 6. (60 Min.) HEARING ON FAMILY/COMMUNITY AQUATIC CENTER 7. (10 Min.) DISCUSSION OF CITY'S POLICY ON STREET DESIGNATIONS -Continued- EDMONDS CITY COUNCIL MEETING AGENDA JUNE 27, 1995 PAGE TWO 8. (10 Min.) DISCUSSION ON IMPROVEMENTS TO MEBT PROGRAM 9. (10 Min.) DISCUSSION OF COUNCIL SALARIES FOR 1996 10. (10 Min) UPDATE BY COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT 11. (5 Min.) UPDATE ON FINANCIAL CENTER ACQUISITION PROCESS 12. (5 Min.) MAYOR 13. (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS a °arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 flours advance notice for special accommodations. the Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this Meeting appears the following Wednesday evening at 7:00 p.m. on Channel 36, and the following Friday and Monday at noon on Channel 32.