04/18/2006 City CouncilAPRIL 18, 2006
Following a Special Meeting at 6:00 p.m. for an Executive Session regarding a real estate matter, the
Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Gary Haakenson, Mayor
Deanna Dawson, Council President
Michael Plunkett, Councilmember
Richard Marin, Councilmember
Mauri Moore, Councilmember
Peggy Pritchard Olson, Councilmember
Dave Orvis, Councilmember
Ron Wambolt, Councilmember
ALSO PRESENT
Franciesca Bulaclac, Student Representative
1. APPROVAL OF AGENDA
STAFF PRESENT
David Stern, Chief of Police
Duane Bowman, Development Services Director
Dan Clements, Administrative Services Director
Brian McIntosh, Parks & Recreation Director
Jennifer Gerend, Economic Development Dir.
Noel Miller, Public Works Director
Kathleen Junglov, Asst. Admin. Services Dir.
Dave Gebert, City Engineer
Don Fiene, Assistant City Engineer
Frances Chapin, Cultural Services Manager
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Linda Carl, Senior Executive Assistant
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, FOR
APPROVAL OF THE AGENDA. MOTION CARRIED UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER OLSON, FOR
APPROVAL OF THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
Approve 4/4/06 i (A) ROLL CALL
Minutes
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 4, 2006.
Approve Claim (C) APPROVAL OF CLAIM CHECKS #87005 THROUGH #87146 FOR APRIL 6, 2006, IN
Checks THE AMOUNT OF $725,082.63, AND CHECKS #87147 THROUGH #87324 FOR APRIL
13, 2006, IN THE AMOUNT OF $748,239.99. APPROVAL OF PAYROLL DIRECT
DEPOSITS AND CHECKS #42789 THROUGH #42854 FOR THE PERIOD OF MARCH
16 THROUGH MARCH 31, 2006, IN THE AMOUNT OF $791,001.49.
Sewer outfall
C athodic (D) AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 4 TO THE
Protection PROFESSIONAL SERVICE AGREEMENT WITH COSMOPOLITAN ENGINEERING
GROUP FOR THE SEWER OUTFALL- CATHODIC PROTECTION PROJECT.
Edmonds City Council Approved Minutes
April 18, 2006
Page 1
Edmonds (E) AUTHORIZATION FOR THE MAYOR TO SIGN THE CONTRACT WITH EDMONDS-
Market SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY FOR THE EDMONDS
MARKET.
Res# 1121 (F) RESOLUTION NO. 1121 — AUTHORIZE THE MAYOR TO SIGN WASHINGTON
Funding
Assistance -Old WILDLIFE & RECREATION PROGRAM AUTHORIZING RESOLUTION TO APPLY
Woodway Elem FOR STATE FUNDING ASSISTANCE FOR OLD WOODWAY ELEMENTARY
SCHOOL.
Res# RESOLUTION NO. 1122 — AUTHORIZE MAYOR TO SIGN WASHINGTON WILDLIFE
g
Fundinng ( G )
Assistance- & RECREATION PROGRAM AUTHORIZING RESOLUTION TO APPLY FOR STATE
Shell Creek FUNDING ASSISTANCE FOR THE SHELL CREEK PROPERTY ACQUISITION.
Ord# 3587
Close Fund 230 (H) ORDINANCE NO. 3587 — CLOSING LTGO BOND DEBT SERVICE FUND 230.
Ord# 3588 (I) ORDINANCE NO. 3588 — CLOSING PUBLIC SAFETY BUILDING CONSTRUCTION
Close Fund 326 FUND 326.
Ord# 3589
Close Fund 330 (J) ORDINANCE NO. 3589 — CLOSING BOND CONSTRUCTION FUND 330.
Ord# 3590
Create Special (K) ORDINANCE NO. 3590 — CREATION OF SPECIAL PROJECTS FUND.
Projects Fund
(L) REPORT ON BIDS OPENED ON APRIL 11, 2006 FOR THE PURCHASE OF
Treatment Plant
Chemicals TREATMENT PLANT CHEMICALS AND AWARD TO JONES CHEMICAL , INC. FOR
SUPPLYING SODIUM HYPOCHLORITE
Treatment Plant (M) REPORT ON BIDS OPENED ON APRIL 11, 2006 FOR THE PURCHASE OF
Chemicals TREATMENT PLANT CHEMICALS AND AWARD TO NORTHSTAR CHEMICALS,
INC. FOR SUPPLYING SODIUM HYDROXIDE AND SODIUM BISULFITE
old y 3. DISCUSSION AND POSSIBLE ACTION REGARDING THE OLD WOODWAY ELEMENTARY
Elemeentary ntary
School Property SCHOOL PROPERTY.
Mayor Haakenson advised the Council requested he provide an update on the process. He explained a
few weeks ago the Council offered to purchase 51/2 acres from Edmonds School District for a park and
requested the City be allowed until December 31, 2006, to identify funds to purchase the remaining 51/2
acres. The District opened bids and responded to the City that they were more than willing to sell the
City the 5'/z acres the Council identified on a map (Parcels A & B, the parcel closest to the street and a
treed parcel that runs east -west on the property) but were unwilling to grant the yearend request. Tonight
the Council requested he continue to negotiate with the District on the purchase of the 5'/z acres they
indicated they wished to purchase and provided direction with regard to how to proceed.
Councilmember Marin commented there had been a great deal of debate as well as maligning of Mayor
Haakenson in recent weeks. He expressed his appreciation for how Mayor Haakenson had conducted the
negotiations.
Councilmember Orvis favored changing the direction of negotiations to continue with the purchase of
Parcels A and B and also begin a process for an election to request voter authorization for funds to
purchase the remaining parcel C. He noted this was merely a comment at this time.
Councilmember Moore agreed with Councilmember Orvis, expressing her support for an election to allow
citizens to determine whether to fund the remaining 5t /z acres. She noted there were other measures she
Edmonds City Council Approved Minutes
April 18, 2006
Page 2
would be willing to consider to acquire the entire 11 acre site as this was the last open space in the city of
such significant acreage.
Councilmember Plunkett commented he was not necessarily disappointed in the result because the City
would acquire more park land than was identified in the Comprehensive Plan. He would have liked the
opportunity to purchase all 11 acres via the Council identifying funds for a portion and holding an
election to allow the voters to provide funds to purchase the remainder. He noted that possibility still
existed and he encouraged the Council to pursue that effort.
Councilmember Wambolt referred to the proposal to have a developer donate four acres to the City,
explaining that determined not to be a practical proposal because the price the District would receive for
the property would need to be reduced by the value of those four acres or more homes would need to be
developed on the remaining seven acres to make the project pencil out.
Edmonds 4. PRESENTATION AND REQUEST FOR PARTNERSHIP FUNDING FOR EDMONDS
Elementary ELEMENTARY SCHOOL PLAYGROUND IMPROVEMENT PROJECT.
School
Playground
Parks & Recreation Director Brian McIntosh welcomed the friends of Edmonds Elementary in the
audience, commenting this proposal was the result of a great deal of effort. He explained this type of
partnership had been done successfully in the past; tonight's proposal was an opportunity to quadruple the
City's funds to develop a neighborhood park. This grass roots effort began with an idea from a couple of
parents and had grown into a $50,000 fundraising effort. He recognized the fantastic job they had done.
Diana White, Chair of the Playground Committee, explained this effort began a year ago at a PTA
meeting that was advertised as an opportunity to see the new playground. When there was no playground
presented at the meeting, she volunteered and the process began. She recognized committee members
Jackie Gilbert, Denise Olsen, Paul Borchert (Librarian), and David Meglathery (Principal) and expressed
the Committee's thanks to Mr. McIntosh and Mayor Haakenson for their assistance. She also introduced
Mark Zanberg, Project Manager, Edmonds School District. A student presented cupcakes in appreciation
to Mayor Haakenson and the Council.
Ms. White identified the committee's goals to build a fun and safe playground for their children, better
connect the playfield to the Edmonds community and make the playfield a place for families to enjoy.
Mr. Borchert provided a history of Edmonds Elementary, noting when the school was reopened in 1989,
it had basically the same original playground pieces which did not compare favorably to other
playgrounds in the District. The effort to improve the playground began when they learned of matching
funds available from the District and the City. He described extraordinary fundraising efforts such as a
student who donated the money left to him in his grandfather's wallet.
Ms. White enumerated their wish list which included the new fence along 196th (completed), new
playground, lower parking lot improvements (expanded student drop -off area and improved overflow
parking), walking path around perimeter, benches and tables, improved basketball courts, outdoor
classroom seating area, baseball field improvements and landscape improvements. She pointed out there
were some components that did not qualify for the City's matching funds.
Ms. White described their efforts to date that included talking with the City, Edmonds School District and
youth clubs; gathering community ideas and input, meeting with neighborhood and community members
to communicate plans, fundraising and grant requests, establishing a budget and gathering cost estimates,
finalizing plans, vendor selection and District approval of the project.
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April 18, 2006
Page 3
Mr. Meglathery commented on the friendly and focused staff, involved parents and children with pride,
spirit, energy and enthusiasm for the school. He described fundraising efforts including donations from
the Hubbard Foundation, the PTA, Stars Foundation, Edmonds in Bloom, Washington Mutual, Mayor
Haakenson, Windermere Real Estate, and funds raised via a student Jog- a -Thon, Spaghetti feed, boxtops
for education, and miscellaneous fundraising efforts for a total of $50,572.79.
Ms. White displayed a photograph of the current dilapidated playground equipment, plans to replace
baseball benches with 3 -tier bleachers, and join the two playgrounds. She also displayed a drawing of the
playground structure that was selected and a drawing of the playfield improvements with the location of
the ballfield, walking path, new playground, existing soccer field, outdoor classroom, relocated basketball
court, and improved pickup/drop-off area. Items remaining to do included obtaining the City Council's
approval for matching funds, submitting final plans for city permits, ordering playground equipment by
May 31, 2006 (to qualify for a discount), beginning playground construction July 2006 culminating with a
community dedication/thank you ceremony.
Ms. White reviewed the proposed budget for the playground, basketball court, ballfields, and walking
path that total $170,050, identifying the portion funded by Edmonds Elementary (25 %), City (25 %) and
District (50 %). She noted the parking improvements and the outdoor classroom did not meet the criteria
for the city matching funds.
Councilmember Moore commended the Committee on their presentation, recognizing this as an amazing
community effort.
COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
REQUEST STAFF DEVELOP AN INTERLOCAL AGREEMENT WITH THE EDMONDS
SCHOOL DISTRICT FOR THIS PROJECT AND PLACE IT ON THE CONSENT AGENDA FOR
APPROVAL AT AN UPCOMING CITY COUNCIL MEETING.
Councilmember Marin commented one of the most difficult things as a Councilmember was to determine
how to pay for everything that needed to be done with the limited resources available. He recognized the
community for this partnership opportunity and the value of the project to the community. He noted the
local match was budgeted in the CIP.
MOTION CARRIED UNANIMOUSLY.
Mayor Haakenson echoed Councilmember Moore's comments about the presentation and complimented
the cupcakes.
Economic S PUBLIC HEARING ON THE ECONOMIC DEVELOPMENT ELEMENT OF THE
Development
Element of the COMPREHENSIVE PLAN.
Comprehensive
Plan Economic Development Director Jennifer Gerend advised the Economic Development Element was a
new chapter of the Comprehensive Plan. The development of this element began at the 2005 Council
Retreat followed by work sessions in Fall 2005 and early 2006 as well as review by the Planning Board.
The current draft is available on the Economic Development page of the City's website.
Mayor Haakenson opened the public hearing.
Jan Vance, Executive Director, Greater Edmonds Chamber of Commerce, relayed the Chamber's
strong support of the new Economic Development Element of the Comprehensive Plan, commenting this
new chapter provided a much needed analysis and overview of the local economy. The Chamber
appreciated the candid summary of the city's strengths, weaknesses, opportunities and threats. The
Chamber found the general policy approach and implementation items to be moderate and struck a good
Edmonds City Council Approved Minutes
April 18, 2006
Page 4
balance between quality of life goals and more traditional business interests. The Chamber appreciated
the City's commitment to economic development, finding this a plan they could easily endorse.
Steve Bernheim, Edmonds, referred to an inaccuracy in the element regarding the amount of sales tax
revenue, reported on page 8 as $5.2 million and as $4.7 million on page 9. He acknowledged economic
development was necessary to maintain the tax base but cautioned against out -of- control growth as it
would destroy quality of life. He referred to the old Woodway Elementary School as an example of open
space becoming more expensive as the population increased. He referred to the bulleted items on page 9,
noting there was no accounting in the element of the cost of economic development and redevelopment
such as increased police and fire expenses, regulatory expenses, traffic, etc. He preferred to slow down
economic development and take better care of what currently exists. He objected to land use, parking
regulations, multiple property owners and small properties as weaknesses in the SWOT (strengths,
weakness, opportunities and threats) analysis, finding those were actually strengths.
Roger Hertrich, Edmonds, recalled when the SWOT analysis was discussed, the Council instructed staff
to remove land use, parking regulations, multiple property owners and small lots as weaknesses and
suggested consideration be given to removing those. He questioned the meaning of a statement on page 9
that the gas station on 5th Avenue South presented an opportunity to close the gap between neighboring
uses and encourage pedestrian linkages. Next, he recommended the element address the need to change
the non - conforming section of the code. He suggested the Council make revisions to the non - conforming
provisions its top priority.
Hearing no further public comment, Mayor Haakenson closed the public participation portion of the
public hearing.
Ms. Gerend agreed to confirm the sales tax revenue figures.
Council President Dawson recalled at the Council retreat it was agreed to form an Economic
Development Committee. She distributed a memo identifying the scope of work for the Committee — act
as liaison between the City Council and the Economic Development Director; work to ensure the Council
as a whole has a deeper understanding of the economic development issues facing the city; and work with
the Director to improve the quarterly reporting to the Council and the public and report back to the
Council with recommended changes to the City Code, processes and policies with regard to land use,
business recruitment /retention, marketing and permitting. She suggested reference to the committee be
included in the Economic Development element. Ms. Gerend agreed, suggesting page 18 as an
appropriate location.
Council President Dawson advised for 2006 Councilmember Olson and she were selected to serve on the
committee. She looked forward to working with Ms. Gerend, the Council and the public to better
understand the economic development issues facing the City.
In response to Mr. Hertrich's comment regarding the gas station, Ms. Gerend referred to Mark Hinshaw's
idea of downtowns traditionally having a constant frontage of activity, shops, restaurants, etc., explaining
the gas station downtown has been a gap in that activity and presented an unsafe condition for
pedestrians.
Councilmember Wambolt referred to Mr. Bernheim's comment regarding economic development and
increasing population resulting in additional costs, commenting a profit and loss analysis would reveal
additional population was profitable for the City.
Hearing no further questions for staff, Mayor Haakenson remanded the matter to Council for action.
Edmonds City Council Approved Minutes
April 18, 2006
Page 5
Councilmember Plunkett commented once a structure was listed on the Edmonds Register of Historic
Properties, there were non - conforming protections. Non - conformance provisions for other buildings
would be addressed in the code rewrite. He advised Development Services Director Duane Bowman was
asked to present to the next Community Services /Development Services meeting a discussion regarding
non - conformance to determine whether it should be addressed independently from the code rewrite.
Councilmember Plunkett and Council President Dawson suggested incorporating the Economic
Development Committee's scope of work into the Economic Development element. Councilmember
Plunkett questioned why land use and parking were viewed as weaknesses, noting parking regulations and
land use in the business district are strengths. He also found multiple property owners and small lots to
be strengths rather than weaknesses.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER MOORE, TO
AMEND THE ECONOMIC DEVELOPMENT ELEMENT SO THAT LAND USE AND PARKING
REGULATIONS IN THE BUSINESS DISTRICT AND MULTIPLE PROPERTY OWNERS AND
SMALL LOTS IN COMMERCIAL AREAS WERE MOVED FROM WEAKNESSES TO
STRENGTHS.
Council President Dawson supported removing those as weaknesses, noting they could be viewed as
either strengths or weaknesses. She envisioned the Economic Development Element would be part of the
Comprehensive Plan for some time and if efforts were ongoing to improve parking regulations to better
serve the community, it may then not be a weakness. However, for economic development purposes
those items were not yet strengths either.
Councilmember Moore agreed parking regulations, land use, multiple property owners and small lots
were not necessarily strengths or weaknesses.
Councilmember Wambolt commented parking regulations were included as a weakness as they currently
restricted some development. Ms. Gerend clarified the Economic Development Element included areas
outside of downtown. She agreed efforts were being made on land use and parking regulations in the
business district but they could not yet be viewed as strengths, particularly in neighborhood centers and/or
Hwy. 99. She noted multiple property owners and small lots in commercial areas was the biggest
challenge on Hwy. 99.
Council President Dawson agreed small lots and multiple property owners were a challenge on Hwy. 99.
She suggested modifying the language to add "in the Hwy. 99 area." Councilmember Olson pointed out
one of the challenges with the Albertson's property was it had three owners, thus multiple property
owners was a challenge in areas other than Hwy. 99.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER MOORE, TO
AMEND THE MOTION TO ADD "IN THE BC ZONE." UPON ROLL CALL, MOTION FAILED
(2 -5), COUNCILMEMBERS PLUNKETT AND ORVIS IN FAVOR, COUNCIL PRESIDENT
DAWSON, AND COUNCI.LMEMBERS MARIN, WAMBOLT, MOORE, AND OLSON OPPOSED.
THE VOTE ON THE MAIN MOTION FAILED (2 -5), COUNCILMEMBERS PLUNKETT AND
ORVIS IN FAVOR, COUNCIL PRESIDENT DAWSON, AND COUNCILMEMBERS MARIN,
WAMBOLT, MOORE, AND OLSON OPPOSED.
COUNCIL PRESIDENT DAWSON MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO
INSERT "OUTSIDE THE BC ZONE" AT THE END OF THE PHRASE. MOTION CARRIED (5-
2), COUNCIL PRESIDENT DAWSON, AND COUNCILMEMBERS PLUNKETT, WAMBOLT,
MOORE, AND ORVIS IN FAVOR; AND COUNCILMEMBERS OLSON AND MARIN OPPOSED.
Edmonds City Council Approved Minutes
April 18, 2006
Page 6
Council President Dawson suggested Councilmembers provide staff any additional comments regarding
the Economic Development Element, noting there may be additional changes necessary following the
Planning Board's review.
Capital 6. PUBLIC HEARING ON CAPITAL IMPROVEMENT PROGRAM (CIP).
Improvement
Pr °gram Assistant City Engineer Don. Fiene presented the 2006 -2011 CIP, explaining the CIP was a long range
planning tool and a requirement of the State Growth Management Act. He displayed a sample CIP
spreadsheet that detailed the revenue and expenditures for each of the ten funds. He referred to the 2006-
201.1 Capital Project Description Book that provided the name of each project, cost data, project
description, benefit rationale, etc. noting this information was also available on the City's website.
Fund 112 - Transportation Project Fund
Mr. Fiene explained this fund financed a wide variety of projects including street overlays, road
improvements /widening, traffic signals, road stabilization, traffic calming, bikeways and walkways. He
displayed sample projects such as the 220th Street improvement project and the 100th Avenue road
stabilization. He explained prior to I -776, this fund had a stable local funding source; the loss of vehicle
registration fees via I -776 in November 2002 resulted in the loss of approximately $350,000 per year in
local funding. He displayed a chart illustrating the fund before and following I -776.
He explained due to lack of funding, the City was falling behind its goals and objectives in the
Comprehensive Plan and the adopted Transportation Plan. He referred to substantial project cuts and
delays in non - motorized projects, signal projects, pedestrian lighting, and extension of overlays to a 70
year cycle rather than the optimum cycle of 30 years. He commented on the impact of a 70 -year overlay
cycle such as the need to rebuild roads that deteriorated to a severe condition which increased the cost 3 -4
times. He noted the City did not have many roads in the severe category but many were in the category
below severe.
Mr. Fiene recalled a Fund 112 financing plan was presented to the Council as a result of a request at the
2004 Council Retreat. He displayed a graph illustrating the annual local funding gap of $834,000, noting
if those funds were available the City could receive an additional $576,000 in state and federal grants.
Although a Traffic Impact Fee was adopted and Utility Fund transfers increased, the remainder of the
financing plan was deferred awaiting State legislative action. State legislative action to date has been
limited to a new gas tax that provided approximately $56,000 annually that equates to a 1/3 mile overlay.
Due to the funding shortfall in Fund 112 and 116, the Planning Board's 2005 recommendation was to
deny approval of the CIP. The Council approved the 2005 -2010 CIP with the addition of language
reiterating the Council's goals and policies acknowledging although the CIP did not have adequate
funding to accomplish the goals and objectives of the Comprehensive Plan, the Council was committed to
seeking additional funding sources. He summarized there was not a significant change in Fund 112 from
last year; the serious funding shortage continued. If the State legislature did not take action, additional
funding must be identified.
Fund 113 — Multimodal Transportation/Edmonds Crossing
The intent of Fund 113 is to provide funds for the Edmonds Crossing multimodal transportation project at
the Pt. Edwards site.
Fund 116 — Building Maintenance Fund
The revenue source for this fund, the General Fund, has been impacted by I -695 and I -747. This fund
finances maintenance of City buildings which include the Anderson Center, City Hall, fire stations,
Edmonds City Council Approved Minutes
April 18, 2006
Page 7
library, Public Safety building, Public Works building, as well as other City buildings. Mr. Fiene
displayed a graph illustrating funding for Fund 116, noting staff planned to request increased General
Fund revenues beginning in 2007. Lack of funding would defer building maintenance and lead to
deterioration and damage to the City's capital assets. He summarized staff secured energy improvement
loans and FEMA grants for seismic reinforcement of the Anderson Center as well as other grants. He
noted without local funding for a match, the City missed out on numerous grant opportunities.
Fund 125 — Parks, Open Space, Recreation, Beautification Fund
This fund is used for improvement/rehab of existing parks, development of new parks,
beautification /streetscape, trails, environmental protection, cultural arts improvements, and waterfront
improvements. The primary revenue source for this fund, '/4% Real Estate Excise Tax (REST) is healthy
due to the strong real estate market. Examples were provided of Fund 112 projects including the new
skateboard facility, the Edmonds Center for the Arts and various ADA improvements.
Fund 126 — Parks Acquisition Fund
The revenue source for this fund is the second %4% REST which is dedicated to acquisition.
Fund 3XX — Special Projects Fund
This fund was established this year to fund Hwy. 99 International District enhancements, which will
visually brand the area between 224th and 238t''.
Fund 412 -100 — Water Projects
Projects were identified in the approved 2002 Water Comprehensive Plan; priorities include improving
fireflow, replacing deteriorating pipes, replacing 1% of City pipes per year, and storage and control
improvements. Examples of water projects were displayed including water line replacement in
Perrinville, College Place and south Ballinger.
Fund 412 -200 — Storm Projects
Projects were identified in the 2003 Stormwater Comprehensive Plan; projects address capacity problems,
maintenance problems and environmental concerns. Examples of storm projects were displayed.
Fund 41.2 -300 — Sewer Projects
Projects were per the 2000 Comprehensive Plan which will be updated in 2006; priorities address
maintenance issues, environmental issues and capacity problems. Examples of sewer projects were
displayed including the rehabilitation /replacement of Lift Stations 7 & 8 and 7"' Avenue North sewer.
Fund 414 — Wastewater Treatment Plant Projects
This fund is used to replace worn machinery, equipment and controls at the Wastewater Treatment Plant;
improve and replace flow meters, repair outfall lines, and repair influent trunk lines.
Mr. Fiene summarized many transportation projects had been eliminated due to the serious funding
shortfalls in Fund 1.12. He explained Fund 116 relied heavily on grants and the General Fund to meet
project needs. Staff recommended increased General Fund support beginning in 2007. He concluded the
other funds appeared to be meeting minimum needs.
Mr. Fiene advised responses to questions posed by the Planning Board and the City Council Community
Services /Development Services Committee were contained in the Council packet and fund managers were
present to expand on their responses. He explained the Planning Board did not approve the 2006 -2011
CIP due to insufficient revenue sources for Funds 112 and 116 which prevented adequate infrastructure
improvements. The Planning Board urged the Council to identify additional revenue sources for Funds
112 and 116 as well as urged Mayor Haakenson and the Council to study revenue sources including
Edmonds City Council Approved Minutes
April 18, 2006
Page 8
dedicating Olympic View franchise fees to either or both funds; raising utility taxes and dedicating those
funds to Fund 1.12; increasing rental fees and dedicating those fund to Fund 116; and reexamining the
REST policy and devoting a portion to Funds 112 and 116.
Staff recommends the Council, 1) consider the recommendations made by the Planning Board, 2) direct
the City Attorney to draft an ordinance for Council Consent approval adopting the annual update to the
Capital Facilities Plan as part of the Capital Facilities Element of the Comprehensive Plan, and 3) address
the funding shortfall in Funds 112 and 116 during the 2007 budget process.
Councilmember Moore asked how many grants the City could receive if matching funds were available.
Mr. Fiene answered some projects did not receive grants such as overlays of residential streets. He
estimated if the City had $800,000, approximately $500,000 could be obtained via grants.
Councilmember Moore asked whether there was a list available of possible grants and the match amount.
Mr. Fiene responded it was typically a 50150 match, noting the 220th project was a 25% match. City
Engineer Dave Gebert answered the City's experience has been walkway grants have required
approximately a 50% match; other transportation grants have been as high as 85% grant and 15% match..
He noted Public Works Trust Fund (PWTF) loans were structured in a manner that a larger local match
resulted in a lower interest rate. The PWTF loans the City has obtained have provided a 15% match with
a /z% interest rate. He summarized the amount of local match depended on the grant; as an example the
economic development grant Ms. Gerend received for Hwy. 99 did not require any local match. He
agreed there were many grants the City could pursue if local matching funds were available.
Councilmember Moore asked whether staff could develop an amount for providing local match funds.
Mr. Gebert answered staff could determine an appropriate amount.
Councilmember Moore referred to the comment that if roads deteriorated past a point, they were very
expensive to fix. She asked to what point roads needed to deteriorate to make their condition visible to
the citizens, noting the deterioration was not yet visible. Mayor Haakenson disagreed, noting it was quite
visible as evidenced by comments made at recent neighborhood meetings. Mr. Fiene commented a lot
depended on the neighborhood, noting cracking created by groundwater accelerated deterioration.
Councilmember Orvis referred to a pathway project on 75th that was rated as the #1 sidewalk/walkway
project and asked if it could be added to the CIP. Mr. Fiene stated that was at the Council's discretion.
Council President Dawson assured the Council was very aware of the funding shortfalls and recalled they
had been discussed at the Council Retreat. Although she had been opposed to using REET funds for
anything other than parks, it may be time for the Council to reexamine that policy. She referred to staff's
recommendation to address the funding shortfall in Funds 112 and 116 during the 2007 budget process
and offered to work with staff to develop a proposal such as diverting REET funds over a certain amount
such as $750,000 to Fund 112 and /or Fund 116. She suggested Parks also be involved in that process to
discuss the pros /cons of using REET funds for other purposes. She noted the Council had also discussed
a ballot measure to fund road improvements. She offered to work with staff to identify a minimum
adequate level of funding that could be provided via REET or a ballot measure. She recalled the Council
also discussed holding a midyear mini - retreat to discuss this issue.
Councilmember Wambolt commended the brainstorming used to identify potential capital transportation
funding and asked whether any brainstorming had been done to identify sources for building
maintenance. Public Works Director Noel Miller advised the primary revenue source for building
maintenance was the General Fund due to the general nature of the projects that did not qualify for the use
of REET funds.
Mayor Haakenson opened the public participation portion of the public hearing.
Edmonds City Council Approved Minutes
April 18, 2006
Page 9
Dwayne Lansberg, Edmonds, referred to the fundraising efforts of the Edmonds Elementary parents and
urged the Council to show leadership and address the funding shortfall that has persisted for several years.
Don Kreiman, Edmonds, compared annual funding for projects in Fund 112 and Fund 125, finding the
City was spending 2 -3 times more on park projects than on transportation projects. He commented
although citizens including himself wanted nice parks, the City could not pay for parks with funds that
were needed to pay for other things. With regard to building maintenance, he suggested the City
inventory and sell surplus properties which would provide revenue as well as reduce the number of
buildings the City must maintain. He noted there were also projects in the transportation budget such as
trails and sidewalks that could be funded with the parks fund. He pointed out walking was the number
one recreational activity in Edmonds and the State.
Roger Hertrich, Edmonds, inquired about the $75,000 allocated for Yost Pool in Fund 112 and $50,000
for a study. He referred to $1 million in 2008 and $500,000 in 2010 for waterfront acquisition in Fund
11.6 and asked staff to identify the waterfront properties as well as tidelands staff planned to purchase. He
advised $2 million was available from the State Engineering Department for any sidewalk project that
was within two miles of a school.
Al Rutledge, Edmonds, recommended the City increase the budget for the Edmonds Crossing by $1
million due to increased project costs. Next he described Seattle's program whereby citizens can call in
to request repair of a pothole and the City will repair it within 48 hours. He noted some Seattle staff
provided volunteer hours and he suggested Edmonds staff provide volunteer hours.
Hearing no further public comment, Mayor Haakenson closed the public participation portion of the
public hearing.
In response to the question regarding funding for Yost pool, Mr. McIntosh advised the issue of an aquatic
center in Edmonds had been ongoing since 1972; Yost was originally designed as a covered pool but due
to funding shortfalls it has remained uncovered. In response to citizens' desire for a year -round pool, he
proposed the funds be used to study covering Yost pool to make it a year -round facility including
structural analysis, parking, cost recovery, etc. Councilmember Moore questioned whether a pool the age
of Yost could sustain year -round use. She noted the intent of an aquatic center was a state -of -the art
facility that could accommodate swim meets and be an economic development driver; covering Yost Pool
would have a very different result.
With regard to the $1 million in 2008 and $500,000 in 2010, Mr. McIntosh advised those amounts were
allocated for waterfront opportunities that may become available, noting acquisition of waterfront was
one of the highest priorities in the Comprehensive Plan.
With regard to Mr. Kreiman's suggestion to inventory and dispose of surplus property, Councilmember
Wambolt recalled this was discussed at the Council Retreat. Council. President Dawson did not recall any
decision was reached with regard to surplusing any buildings. She emphasized there was no discussion at
this point to sell the Senior Center. City Attorney Scott Snyder advised that would be very difficult under
the terms of the City's grants due to the amount that would need to be repaid. Mayor Haakenson recalled
the City sold all vacant property to fund the new fire station.
Councilmember Plunkett noted the Yost pool study was allocated in 2006 in the CIP and asked whether
that expenditure had been approved in the 2006 budget. Mr. McIntosh answered no, commenting there
were a number of changes that occurred between the development of the budget and the CIP including
Esperance parks which were not funded due to the failure of the annexation vote. Councilmember
Plunkett asked whether staff would propose the $50,000 study be funded in 2007. Mr. McIntosh
answered that was a possibility.
Edmonds City Council Approved Minutes
April 18, 2006
Page 10
Mr. Gebert advised of grants the City had received including a $167,000 grant in 2006 for the 96th
Avenue walkway leading to Westgate Elementary that required a 50% match; the $150,000 Woodway
Elementary walkway two years ago that required a large match; and the $5 million 220th Street project
that includes sidewalks and bike paths on both sides of the street that received $4 million in grants and
low interest PWTF loans. Last October, staff submitted a grant application for the program Mr. Hertrich
referred to; 80 projects in the State were submitted, the City's project ranked 35; however, only the top 32
projects were funded. Staff planned to resubmit that grant, approximately a $270,000 project with a grant
request of $200,000. He summarized in the past five years staff obtained slightly under $10 million in
grant and low interest PWTF loans for Funds 112 and 412.
Mayor Haakenson noted there were over three dozen grants for the ten CIP funds including 19 for the
Funds 112 and 116, sixteen of which the City received. He summarized the City was limited by funding
available for matching grants as well as the competitive nature of the grant application process.
Councilmember Moore inquired about the safety program referred to by Mr. Hertrich. Mr. Gebert
advised that program included categories for safe routes to schools and pedestrian/bicycles. Last year the
City submitted under the pedestrian /bicycle category but may submit under the safe routes to schools next
year.
Councilmember Orvis stated the pathway project on 75th was one of the most important pathway projects
with regard to traffic safety as well as to provide access to Meadowdale Park. He suggested this project
would qualify for funding from Fund 125 and requested Council allocate funds from Fund 125 for the
project. He offered to provide a written proposal at the time of final approval of the CIP.
Councilmember Olson asked staff advise of the impact funding that project would have on other projects.
Councilmember Moore expressed interest in exploring what other projects would qualify for funding
from Fund 125 such as sidewalks as parks, i.e. the 4th Avenue corridor. She agreed walking was one of
the most popular recreational activities.
Council President Dawson reminded the limitations on Fund 125 were largely Council imposed. Rather
than identifying individual projects that could qualify as park projects, she recommended consideration be
given to the overall policy.
Councilmember Moore recalled some Councilmembers did not want to tie up REST funds to purchase all
11 acres of open space at old Woodway Elementary in the event other park land became available, not
because roads and sidewalks needed to be funded. She did not want funding tied up on roads if other
waterfront property became available. Council President Dawson reminded Fund 125 was dedicated to
park improvements not acquisition. She recalled there were Councilmembers who did not want to tie up
Fund 125 funds because they may want to use those funds for transportation projects.
Councilmember Plunkett suggested staff make a presentation on the current policy regarding the use of
REST funds and alternatives for its use including the ramifications.
COUNCIL PRESIDENT DAWSON MOVED, SECONDED BY COUNCILMEMBER MARIN, TO
DIRECT THE CITY ATTORNEY TO DRAFT AN ORDINANCE FOR COUNCIL CONSENT
APPROVAL ADOPTING THE ANNUAL UPDATE TO THE CAPITAL FACILITIES PLAN AS
PART OF THE CAPITAL FACILITIES ELEMENT OF THE COMPREHENSIVE PLAN.
Councilmember Orvis advised he planned to present an amendment to add the 75th Avenue pathway to the
CIP.
Edmonds City Council Approved Minutes
April 18, 2006
Page 11
Councilmember Wambolt expressed concern with the recommendation from the Planning Board not to
approve the CIP due to inadequate funding. Mr. Fiene stated the proposed CIP was fiscally constrained
due to available funding and did not meet the goals and objectives of the Comprehensive Plan.
Councilmember Marin pointed out the importance of retaining projects in the CIP because eliminating
sent the wrong message to the State. It was important for the State to be aware that jurisdictions
throughout the State lacked funding for transportation infrastructure.
Council President Dawson agreed, stressing the need for the City to continue its efforts to identify
funding sources.
Councilmember Plunkett commented it was a disservice to citizens to continue to show unfunded projects
in the CIP. He was confident the City would continue its effort to identify alternate funding sources.
Councilmember Olson expressed her support for adoption of the CIP. She noted the projects in the CIP
demonstrated to citizens what projects needed to be done.
MOTION CARRIED UNANIMOUSLY.
Mayor Haakenson declared a brief recess.
7. AUDIENCE COMMENTS
old woodway Rob Trahms, Edmonds, thanked the Council and Mayor for their continued attention to the purchase of
Elementary the old Woodwa Elementary School property and efforts to secure all 11 acres for ark. He was elated
School Property S' � P P 5' p
at the School District's acceptance of the first part of the City effort, noting the City dodged a bullet with
the plan for a 4 -acre donated park. He was excited about the possibility of a ballot measure to provide
funding for the remaining acreage but was unsure of the timing as the District was unwilling to wait until
yearend. He requested any City plans for a ballot measure be shared with citizen groups and that the City
publish a timeline for such a ballot measure as well as the next steps for negotiations with the District. He
urged the City to continue investigating grant options. He offered assistance with the process.
Mayor Haakenson advised the District had given the City until April 21 to negotiate on the 51/2 acres. He
noted only three Councilmembers had expressed interest in a ballot measure; it took a majority of the
Council to approve a ballot measure. Council President Dawson explained if there was a ballot measure,
the City did not have the option to purchase the remaining 5' /z acres as the District was not providing any
further time. If there was a ballot measure to purchase that property, the only method of acquiring it
would be for the City to condemn the property. This would entail another party purchasing the property
from the District and if the ballot measure passed, the City would need to condemn the property which
she noted could be extraordinarily expensive, likely more expensive than purchasing it. She summarized
acquisition of the remaining 51/2 acres would not be via negotiation with the District; it would require the
City to exercise their power of eminent domain, an action the Council had not at this time voted to take.
old wooaway Al Rutledge, Edmonds, submitted additional petition signatures in support of a neighborhood park at the
EieY1e1"� old Woo ay Elementary School property, noting he also submitted the petitions to the Edmonds School
School Property
District. Next, he advised of an Edmonds School District public hearing on April 25 at 6:30 regarding
their intent to sell the old Woodway Elementary School property. He advised of his request that the
District identify the 11 bidders and provide correspondence between the City and the District. He then
expressed his appreciation to Mayor Haakenson for holding neighborhood meetings, stating he and nine
others had attended the neighborhood meeting at the Country Club.
Edmonds City Council Approved Minutes
April 18, 2006
Page 12
Don Kreiman, Edmonds, advised of the April 22 Earth Day event in their neighborhood when they
Earth Day planned to cleanup the wooded area surrounding Woodway Elementary and Madrona K -8. He advised
QFC donated snacks and beverages and residents grilled hot dogs. This is a festive group of teachers,
students, and neighborhood families who pick up garbage and debris throughout the area. He encouraged
residents to clean up the patch of nature closest to their home, explaining it was a way for children to
learn to care, an opportunity to greet neighbors and the best defense against delinquent vandalism.
Executive Roger Hertrich, Edmonds, expressed concern that there appeared to have been discussions in Executive
Session Topics I Session regarding the use of REST funds as well as a ballot measure and suggested the Council confirm
what topics were appropriate for Executive Session. He referred to a question he posed at the Mayor's
neighborhood meeting at Sherwood Park regarding whether grant funds had been obtained for the
Mayors
Neighborhood p revious $500,000 waterfront purchase, advising although Mayor Haakenson said staff was addressing
Meeting at this, an error was made and a grant was not obtained. He expressed concern with the behavior of citizens
Sherwood Park at the meeting who challenged his questioning of Mayor Haakenson. He then referred to a letter from
Arvilla Ohlde requesting a public apology from Mayor Haakenson due to his comments at that meeting.
Mayor's Ellen Ernst, Edmonds, thanked Mayor Haakenson for holding meetings in each neighborhood, finding it
Neighborhood very informative especially for people new to the area. In response to Mr. Hertrich's comments, she
Meeting at
Sherwood Park acknowledged sometimes people get passionate about issues and forget their manners. She encouraged
everyone to be polite and cordial and speak calmly. She did not find any of the comments made
concerning Arvilla Ohlde disrespectful, only praise and that Ms. Ohlde was busy with other clients and
would not have time to assist with this park.
Mayors Marsha Fisher Edmonds advised she attended the meeting t Sherwood Park d did t h thin
Neighborhood > > g erwoo an no ear anything
g
Meeting at but praise for Arvilla Ohlde other than Ms. Ohlde was busy and would not be able to work on the park.
Sherwood Park She urged everyone to work together for the betterment of the City rather than making personal attacks.
Jan Robertson, Edmonds, explained she made a request to Mayor Haakenson at the meeting at
Mayors Neighborhood Sherwood that the Cit y form a committee to establish rules of conduct due to the amount of rudeness that
Meeting at was projected toward the Council. She agreed there was nothing but praise for Arvilla Ohlde at that
Sherwood Park meeting, only that Ms. Ohlde was busy and did not have time. She thanked Mayor Haakenson for
holding the neighborhood meetings and thanked the Council for their efforts.
Mayors Evan Pierce, Edmonds, recalled the comment made by Mayor Haakenson regarding Arvilla Ohlde at the
Neighborhood Sherwood meeting was that she basically wanted to wash her hands of this park project. He recalled Mr.
SheerwogodtPark Hertrich's question was asked in a civil manner but their appeared to be friction between Mr. Hertrich and
Mayor Haakenson.
8. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF APRIL 11 2006
Community/ Community Services /Development Services Committee
Development
Services Councilmember Plunkett reported the Committee discussed and agreed with an interpretation of
Committee nonconforming building alterations. He requested staff describe the interpretation to the Council to
ensure there were no objections. Development Services Director Duane Bowman explained the code
amendment was in regard to a carport located inside the setback area that the property owner wanted to
enclose but not expand the non - conformance. The City has had a long - standing tradition of strict
enforcement but upon further consideration concluded if a carport that was non - conforming as to the
setback was enclosed, but did not increase the non - conformance, it would be allowed. If the Council had
a concern with this interpretation, it would be put on hold for further discussion prior to it becoming
effective. There were no objections voiced regarding this interpretation.
Edmonds City Council Approved Minutes
April 18, 2006
Page 13
RIME Finance Committee
Councilmember Wambolt reported the Committee reviewed the first quarter budget report; revenues were
$9.2 million which is 29% of the budget, and expenses were only $7.2 million, which was less than
projected. The City received $46,000 more in sales tax than was budgeted; $12,200 was collected in
parking enforcement compared to the budget of $5,000, and REET receipts were $284,000 which
extrapolated over a year equates to $1.36 million for the year compared to $1.4 million in 2005. The
Committee also received an overview of the 2006 budget amendment ordinance which was referred for a
public hearing on May 2. The Committee then reviewed the closure of fund accounts that were approved
on the Consent Agenda. The final item discussed was an update regarding the technology initiative.
Public Safety Public Safety Committee
Committee Councilmember Marin reported Judge Fair advised the Committee that the City had not adopted several
state criminal statutes. Judge Fair was requested to return at a future meeting with a recommendation
based on the outcome of a discussion with the City Attorney and Prosecutor. The Committee then
discussed the addition of public safety to the Strategic Plan which will be referred to the Council at a
future meeting. Next, the Committee reviewed the Fire Rescue Boat moorage agreement with the Port
that was approved for the Consent Agenda. The final item was an Interlocal Agreement establishing the
Snohomish Regional Drug Task Force fiscal year 2006-2007 that was approved for the Consent Agenda.
9. MAYOR'S COMMENTS
Mayor Haakenson had no report.
10. COUNCIL COMMENTS
Council President Dawson asked Councilmembers to contact her regarding their interest in attending the
AWC Annual Conference in Spokane on June 20-23 and whether they would require lodging and mileage
reimbursement. She noted the Council travel budget was somewhat over-budget so she wanted to learn of
Councilmembers' plans before approving attendance at the conference.
Councilmember Moore referred to Ms. Robertson's remarks about civility, reiterating the Council was
here for all citizens and she supported their right to criticize the Council.
Councilmember Olson commended staff on the City's Easter egg hunt.
Councilmember Marin commended staff and the Community Services/Development Services committee
for their interpretation that would allow carports in the setback to be enclosed.
Student Representative Bulaclac reported the interact club planned to participate in the Relay for Life on
May 3.
On behalf of the Council, Council President Dawson wished Councilmember Olson a Happy Birthday on
April 24.
11. ADJOURN
With no further business,the Council meeting was adjourned at 9:42 p.m.
9d .
GARY HAAKENSON, MAYOR SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
April 18,2006
Page 14
ink AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North
7:00 - 10:00 p.m.
APRIL 18, 2006
6:00 p.m. - Executive Session Regarding a Real Estate Matter
7:00 p.m. - Call to Order/Flag Salute
1. Approval of Agenda
2. Consent Agenda Items
A. Roll Call
B. Approval of City Council Meeting Minutes of April 4, 2006.
C. Approval of claim checks #87005 through #87146 for April 6, 2006, in the
amount of $725,082.63, and checks #87147 through #87324 for April 13, 2006,
in the amount of $748,239.99. Approval of payroll direct deposits and checks
#42789 through #42854 for the period of March 16 through March 31, 2006, in
the amount of$791,001.49.
D. Authorization for Mayor to sign Addendum No. 4 to the Professional Service
Agreement with Cosmopolitan Engineering Group for the sewer outfall-
cathodic protection project.
E. Authorization for the Mayor to sign the contract with the Edmonds-South
Snohomish County Historical Society for the Edmonds Market.
F. Authorize Mayor to sign Washington Wildlife & Recreation Program Authorizing
Resolution to apply for state funding assistance for old Woodway Elementary
School.
G. Authorize Mayor to sign Washington Wildlife & Recreation Program Authorizing
Resolution to apply for state funding assistance for the Shell Creek property
acquisition. t _'
H. LTGO Bond Debt Service Fund 230 Closing Ordinance.
1. Public Safety Building Construction Fund 326 Closing Ordinance.
J. Bond Construction Fund 330 Closing Ordinance.
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CITY COUNCIL MEETING AGENDA
APRIL 18, 2006
K. Creation of Special Projects Fund.
L. Report on bids opened on April 11, 2006, for the purchase of treatment plant
chemicals and award to Jones Chemical, Inc. for supplying sodium
hypochlorite.
M. Report on bids opened on April 11, 2006, for the purchase of treatment plant
chemicals and award to Northstar Chemicals, Inc. for supplying sodium
hydroxide and sodium bisulfite.
3. (20 Min.) Discussion and possible action regarding the old Woodway Elementary School
property.
4. (15 Min.) Presentation and request for partnership funding for Edmonds Elementary
School Playground Improvement Project.
5. (30 Min.) Public Hearing on the Economic Development Element of the Comprehensive
Plan.
6. (60 Min.) Public Hearing on the Capital Improvement Program.
7. Audience Comments (3 Minute Limit Per Person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings.
8. (15 Min.) Report on City Council Committee Meetings of April 11, 2006.
9. ( 5 Min.) Mayor's Comments
10. (15 Min.) Council Comments
ADJOURN
•
Parking and meeting rooms are accessible for persons with disabilities.
Please contact the City Clerk at(425) 771-0245 with 24 hours advance notice for special accommodations.
A delayed telecast of the meeting appears on cable television- Government Access Channel 21.
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