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11/10/1987 City CouncilTHESE MINUTES SUBJECT TO NOVEMBER 17, 1987 APPROVAL EDMONDS CITY COUNCIL MINUTES NOVEMBER 10, 1987 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. PRESENT STAFF PRESENT Larry Naughten, Mayor Jim Barnes, Parks & Rec. Div. Mgr. Jack Wilson, Council President Art Housler, Admin. Svc. Director John Nordquist Peter Hahn, Comm. Svc. Director Steve Dwyer Bob Alberts, City Engineer Laura Hall Bobby Mills, Pub. Wks. Director Jo -Anne Jaech Dan Prinz, Police Chief Bill Kasper Jack Weinz, Fire Chief Lloyd Ostrom Mary Lou Block, Planning Div. Mgr. Dan Marsh, Student Rep. Sharon Thatcher, Personnel Mgr. Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten noted that a request was made to reschedule the Executive Session following Item #7 on the regular agenda. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO RESCHED- ULE THE EXECUTIVE SESSION TO FOLLOW ITEM V . MOTION CARRIED. rnNCFNT AAFNnA Mayor Naughten noted that Item (C) will be funded from Fund 111 rather than Fund 112 if approved. Item (C) was removed from the Consent Agenda. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEM- BER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF NOVEMBER 2, 1987 (D) AUTHORIZATION TO ADVERTISE FOR BIDS ON CITY PARK RESTROOM FACILITY ($40,000) (E) SET JANUARY 5, 1988 FOR HEARING ON APPEAL OF HEARING EXAMINER DECISION REGARDING VARIANCE FOR SIGN AT 51 W. DAYTON ST. #208 (V-26-87/APPELLANT: SEGALBAUM & PEAL) Irl— �F) AUTHORIZATION FOR MAYOR TO SIGN FIRE COMMAND AGREEMENT FINAL ACCEPTANCE OF WORK BY BERT ROBISON & ASSOCIATES ON 80TH AVE. ST. RESTORATION AND WATER REPLACEMENT PROJECT AND SET 30 DAY RETAINAGE PERIOD ITEM C ON THE CONSENT AGENDA � tea-% COUNCILMEMBER KASPER MOVED TO APPROVE ITEM (C) BUT EXCLUDE 1% FOR ARTS UNTIL SUCH TIME THAT A POLICY DECISION IS REACHED REGARDING IMPLEMENTATION OF 1% FOR ARTS ORDINANCE. THE MOTION DIED FOR LACK OF A SECOND. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (C). Councilmember Kasper noted that the project was over budget. He said two items that were recent- ly on the Consent Agenda were removed to discuss implementation of 1% for Arts. He felt that 1% for the Arts should be excluded from Item (C) until a policy decision was reached. Councilmember Jaech said she would vote against the motion because she felt Item (C) should be discussed following Item N7, REVIEW OF 1% FOR ARTS ORDINANCE. A ROLL CALL VOTE WAS TAKEN. MOTION FAILED WITH COUNCILMEMBER DWYER, COUNCILMEMBER HALL, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER JAECH, COUNCILMEMBER KASPER, COUNCILMEMBER NORD- QUIST, AND COUNCILMEMBER OSTROM OPPOSED. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO DISCUSS ITEM (C) FOLLOWING. ITEM #7 ON THE AGENDA. MOTION CARRIED. PRESENTATION BY WOODWAY MAYOR JEANNETTE WOOD ON PERFORMING ARTS PROPOSAL Mayor Jeannette Wood said she was present to give an update of the arts center in South Snohomish County, as well as to seek Council endorsement to construct a South County Community Arts Center on a special ballot on May 17, 1988 and to continue funding through 1988. Mayor Wood said the proposed project will cost $7.6 million. It,will contain approximately 45,000 gross square feet, providing a small theater with full stage capabilities, an orchestra pit, dressing rooms, rehearsal space, and all other required ancillary space. The house will contain approximately 800 seats, 2,000 square feet for the visual arts, office and custodial spaces, parking, and fully landscaped grounds and terraces. She said the Center will be located adjacent to Edmonds Community College on property leased for 99 years at $1 per year. Operation and maintenance will be the responsibility of the College for approximately 30% of the theatre dates, and the remainder will be governed by the Cultural Arts District. Mayor Wood said a 20 year, $7.6 million bond issue is proposed to fund the project. The levy rate per $1,000 assessed valuation will be $.21 the first year and $.20 thereafter. Mayor Wood said she spoke with the mayors of local cities and the heads within the District to discuss funding of the project. She said she has received endorsement from all of the District entities with the except -ion of Edmonds. Mayor Wood said the 1987 budget of the CASCO Board was limited to bare essentials. Board members served on a voluntary basis. The major expenditure was for secretarial services at $450 per month. $12,000 has been earmarked for architect fees ($40,000). She said the balance of the budget has been allocated for an informational brochure, which will be the base for the voter information program and the campaign. Mayor Wood said a campaign committee was formed, as well as a subcommittee. Also in the works is the formulation of an advisory committee, which will be comprised of local city mayors, State representatives, and executives of large organizations within the District. Mayor Wood said the Board would like endorsement from the Edmonds Council, as well as continued funding of 50% of the City's Hotel/Motel Tax into 1988. She said the City's endorsement would consummate and exemplify cooperation of District entities. Mayor Wood introduced Bob Anderson, Director of the Cascade Symphony. Councilmember Kasper inquired if the Board's budget was adequate to pay the architect's fee. Mayor Wood said she did not believe so. She said an agreement would have to be reached with the architect to negotiate that fee. Councilmember Kasper inquired about election costs. Mayor Wood said costs have been estimated at approximately $40,000. Mr. Anderson said the existing auditorium is in a state of disrepair. He said there was a dire need to hire a professional services manager to oversee maintenance and operation of the auditori- um. He noted that the possibility of utilizing the high school_ as a. performing arts center has been neglected. Mr. Anderson said he was interested in a center which served the interests of all of South Coun- ty. He said there is tremendous potential to develop the arts and attract people to South County if the activities were unified. Mr. Anderson said he believed the logical place for such a facil- ity at the present time was adjacent to Edmonds Community College. Councilmember Dwyer inquired if Mr. Anderson had thought the previous proposal would fail. Mr. Anderson replied affirmatively. He said the previously proposed auditorium was too large. Councilmember Dwyer inquired if the Convention District would disincorporate if the proposal was approved and the levy passed or if it would continue to exist and attempt to seek endorsement of a larger facility. Mayor Wood said the District would not disincorporate. She said the Board would continue to maintain the facility, if approved, and would consider expansion of it if and when the public demand dictated such action. Councilmember Dwyer inquired if the costs of continuation of the Board would be funded from bond monies. Mayor Wood replied negatively. She mentioned that the Board would be responsible for insurance for the Center. Councilmember Dwyer inquired how the Board would continue to be funded. Mayor Wood said that issue is yet to be resolved. EDMONDS CITY COUNCIL MINUTES Page 2 NOVEMBER 10, 1987 Councilmember Kasper inquired if approximately 50% of the Hotel/Motel Tax was received from the cities who endorsed the proposal. Mayor Wood replied affirmatively. Councilmember Kasper in- quired if the cities would have the option of continuing to allocate 50% of their Hotel/Motel Tax following the May 17 election. Mayor Wood replied affirmatively. Councilmember Dwyer inquired if there was any reason to believe that cities would not be asked to continue funding the cost of the District through 50% of the Hotel/Motel Tax. Mayor Wood said discussions have not taken place regarding that issue. Mayor Naughten clarified that the City is obligated to rent the Center two weeks of every year. He said a percentage of the Hotel/Motel Tax funds that rental. Councilmember Kasper inquired if the State mandated the manner of expenditure of the City's Ho- tel/Motel Tax. Mayor Naughten said he believed that tax is obligated to tourism and promotion. * Councilmember Ostrom inquired about rental costs, 0 & M costs, etc. Mayor Wood said those issues have not yet been decided. However, she said the Board feels that a sliding fee schedule should be implemented so that community activities are affordable. COUNCILMEMBER HALL MOVED, SECONDED BY KASPER, TO ENDORSE AND CONTINUE TO SUPPORT THE PROPOSED SOUTH COUNTY COMMUNITY ARTS CENTER UNTIL MAY 30, 1988 AND ADOPT THE RESOLUTION BEFORE THE COUNCIL. Councilmember Jaech inquired how expenses would be amortized if the bond issue did not pass. Mayor Wood said the only existing outstanding debt at the present time was the architect's fee. She said the architect is willing to negotiate the amount if the bond issue does not pass. Mayor Wood said there is a sum of $30,000 in escrow through the Edmonds Community College Foundation for election debts and approximately $13,000 is available through the County. Councilmember Jaech inquired if there was legal recourse against District entities for unpaid accounts if the bond issue did not pass. Councilmember Hall replied affirmatively. City Attorney Scott Snyder stated that Board members have insulation under the Tort Reform Act. He said the liability of District entities should be issued by the proper retainage provisions and bonding requirements through the contract. Councilmember Jaech inquired about the intentions of the Board if the bond issue failed. Mayor Wood said another vote would not be taken. A ROLL CALL VOTE WAS CALLED. COUNCILMEMBER HALL WITHDREW THE MOTION TO ALLOW ADDITIONAL COUNCIL INQUIRY. THE SECONDER AGREED. Councilmember Dwyer inquired about total expenses associated with the bond issue. Mayor Wood said she did not have budget figures available at that time. Councilmember Dwyer inquired if the intent of the motion was to terminate the Hotel/Motel Tax obligation after May 30, 1988. Councilmember Hall replied negatively,. Councilmember Kasper expressed concern that budget figures and expense figures were not available to the Council. Mayor Wood said campaign expenses were not part of the District. She said funds would be raised by the Campaign Committee. Councilmember Dwyer inquired who would pay the elec- tion costs. Mayor Wood replied the District. Councilmember Dwyer inquired who would fund the brochures and mailing costs. Mayor Wood replied the District. She -said monies are available in the 1987 budget for those expenses. Councilmember Ostrom noted that proposals have been submitted to convert the Christian College auditorium to an arts center. He said he would vote against the resolution because the Council has never entertained that option. Councilmember Hall recalled that that option was discussed amongst Councilmembers but was rejected. Councilmember Dwyer expressed concern that information was not available which illustrated amorti- zation of outstanding debts if the bond issue failed. Helen Cunningham said $12,000 was avail- able in the 1987 budget for the architect's fee. She reiterated that the architect was willing to negotiate that sum if the bond issue fails. Mayor Naughten commented that budget and expense figures will be forthcoming. He said the City is requested only to endorse the concept of the performing arts center and not to evaluate the costs associated with it. Mayor Naughten said the District was in need of a performing arts center and he personally endorsed the concept. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO SUPPORT THE CULTURAL ARTS STADIUM CONVENTION DISTRICT OF SOUTH SNOHOMISH COUNTY PER THE INTERLOCAL AGREEMENT UNTIL MAY 30, 1988 BUT DELETE ITEM #2 OF THE RESOLUTION. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER HALL, COUNCILMEMBER KASPER, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER WILSON IN FAVOR; COUNCIL - MEMBER DWYER, COUNCILMEMBER JAECH, AND COUNCILMEMBER OSTROM OPPOSED. See Council Minutes of November 17, 1987 EDMONDS CITY COUNCIL MINUTES Page 3 NOVEMBER 10, 1987 DISCUSSION WITH TOWN OF WOODWAY OFFICIALS REGARDING FIRE PROTECTION CONTRACT FOR TOWN OF WOODWAY Administrative Services Director Art Housler reported that Mayor Jeannette Wood's letter meets t'Ci�� the contract notification requirement for the proposed change to the contract. He noted that the letter points out that the City has never satisfactorily justified overhead expenses; emphasizes that Woodway utilizes the fire suppression service very infrequently and since they utilize life saving services more than fire protection, submits the argument that population should be fac- tored into the methodology of determining the service charge. Mr. Housler said it is the recommendation of Staff to adopt the proposed formula and authorize the Mayor to sign the revised contract. Mr. Housler reviewed the present formula and proposed formula of service fees in 1988 with the Council. He said the total charges were $83,920 and $65,024 respectively. Mayor Jeannette Wood said the Town of Woodway has a very good working relationship with Edmonds and is very satisfied with Fire Department services. She said Woodway desires to pay their fair share but feels that overhead charges are not reasonable. COUNCILMEMBER DWY.ER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO ADOPT THE PROPOSED FORMULA AND AUTHORIZE MAYOR NAUGHTEN TO SIGN THE REVISED CONTRACT WITH WOODWAY. Councilmember Kasper said he would vote against the motion because the Fire Department was re- questing additional personnel in 1988, and he felt Woodway should participate in those costs. Councilmember Dwyer said he felt that Woodway has demonstrated that the present formula was ineq- uitable. Councilmember Hall inquired if Woodway's water flow was adequate. Fire Chief Jack Weinz re- plied affirmatively. Councilmember Jaech inquired if their water flow affected the City of Edmonds. Fire Chief Weinz replied negatively. Councilmember Jaech inquired if the proposed formula covered the cost for services to Woodway. Fire Chief Weinz replied affirmatively. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. CWC-HDR TREATMENT PLANT MONTHLY REPORT Bud Benges, CWC-HDR, Inc., submitted Progress Report No. 6 to the Council. �Mr. Benges reported that the project is approximately two weeks behind schedule. Corrective measures have been taken, and the project is expected to return to its original schedule by Novem- ber 20, 1987. He said the plans and specifications have caused the -'delay because there were some unresolved issues. A meeting with DOE is scheduled for November 12 to resolve the first issue, and calculations from Snohomish County PUD are pending to resolve the second issue. Mr. Benges said the project model was not completed during October. Completion was postponed to accommodate the City's review of size, shape, and location of the operations control build- ing. The project model will be displayed at the Anderson Center operi,house on November 19. Mr. Benges said meetings were held with the Citizens Advisory Committee, Architectural Design Board, and Arts Commission in October. He introduced Jerry Ward from the Arts Commission. Mr. Ward said the Arts Commission has prioritized the placement of art at the treatment plant as follows: 1) water element at the Dayton Street park area; 2) a mural along the 8 foot wall in back of the clarifiers; 3) treatment on the blower building; 4) gates to the Administration build- ing. Mr. Ward said the Committee will solicit RFP's from artists and will select an artist from those responses. Councilmember Ostrom said he wished to avoid the problem that occurred in Olympia. He inquired if an artist's rendering would be submitted before the work was commenced. Mr. Ward replied affirmatively. BEACH RANGER ANNUAL REPORT Nancy May, Edmonds Marine Projects Coordinator, said the Beach Rangers are doing a very effective job of helping to manage Edmonds' beaches. Ms. May recognized Frances Murphy in the audience. She said Ms. Murphy has been extremely help- ful and supportive of the program. EDMONDS CITY COUNCIL MINUTES Page 4 NOVEMBER 10, 1987 Ms. May said five rangers were hired this year. Although only two rangers were available for the Spring program because of conflict with college classes, she said three thousand children were involved in the programs. She said the rangers continue to receive requests for more programs, both within the District and outside the District. She noted that almost 25% of the programs this year were due to requests outside the District. As a result, Ms. May said she will be look- ing at curricular changes in order to accommodate the increasing demand. She attributed the success of the program to an increasing concern by citizens of preservation of the beach and to the interest that on -site classes instill in children. Ms. May said teachers are pleased with the program because it provides a source of information that would otherwise not be available to them and because the Beach Rangers are so enthusiastic. She said the only negative feedback has been that class sizes were too large. Ms. May said rangers kept a log of the summer patrol. Some of their duties included bandaging minor injuries, changing tires, giving directions, talking with visitors, and releasing illegally caught fish and clams. A survey reflected that people visit the beach for a variety of reasons, and the most frequent users of the beach were Edmonds residents. She said people indicated that better dog control was desirable, as well as more stringent fishing regulations. Ms. May said there were three times more programs this summer than in previous years. She said a fee of $8 was charged to non -City oriented groups to help fund the costs, but people seemed willing to pay those fees. Mayor Naughten inquired about the annual budget for the Beach Ranger Program. Ms. May replied approximately $10,000. Mayor Naughten inquired what percentage of the budget was contributed by other communities. Ms. May replied approximately 50%. She said an increase in the budget will be submitted to the City for 1988. Councilmember Ostrom inquired about the condition of the beach at the present time compared to several years ago. Ms. May said there are more organisms present on the beach than in previous years, and the beach has improved visually. She said rangers overhear children educating their parents or other children about sea life. Councilmember Kasper inquired how the shortage of rangers will be met in the Spring. Ms. May said she has taken into consideration hiring a non -student ranger with experience. Councilmember Hall inquired if the presence of dogs on the beach was a problem for Beach Rang- ers. Ms. May replied negatively. She said climbers pose more of a problem than the presence of dogs. However, the presence of dogs was a continuing source of contact with their owners. UARTERLY RECLASSIFICATION PROPOSALS Personnel Manager Sharon Thatcher stated that compensation and classification are processes that are ongoing within an organization. She said the City has indicated a desire to compensate its employees equitably as well as to maintain an ongoing analysis to insure that objective. She said a review of job descriptions within the City revealed that particular jobs had not been reviewed and updated since 1981. Ms. Thatcher said the recommendations of the reclassification review result from four specific reclassification requests which were for positions which are the same as or very similar to posi- tions in other divisions of the City and could not be evaluated in isolation. The reclassifica- tion requests were submitted at a time when an updating of job descriptions and preliminary evalu- ation of classifications was in progress and were held pending the completion of that project. She said the entire clerical series of positions was then evaluated and compared internally and externally, resulting in the recommendations that Staff submitted. Requests for reclassifications were submitted for the following positions: Finance Secretary, Engineering Secretary, Parks Clerk and Permit Coordinator. At the time of their submittal, Ms. Thatcher said she was working with each division to update and rewrite all position descriptions to reflect current duties/responsibilities and to establish position qualifications. During that process, she said it appeared that there were internal salary inequities between a number of positions in the clerical classification series compared to those in the labor and maintenance classes. As a result, a comprehensive job analysis and evaluation of external and internal sala- ry position data was commenced. Ms. Thatcher said all positions in the clerical series were evaluated based on a number of fac- tors, as well as utilizing the Millman -Robertson classification system to obtain internal rela- tionships. Ms. Thatcher said the classification evaluation was based on a point system which measured five areas of a job: 1) knowledge, 2) physical ability, 3) interpersonal relationships, 4) work environment, and 5) level of responsibility. Salary data from comparable positions and EDMONDS CITY COUNCIL MINUTES Page 5 NOVEMBER 10, 1987 from benchmark positions were then collected from a number of cities ranging in population from 15,000 to 50,000, as well as from the Puget Sound Regional Salary Survey. The salaries were compared grossly by range and midpoint and finally by an average range and midpoint. The data was also evaluated and compared to validate position relationships. .The data revealed that sever- al positions in the clerical series were misaligned and paid less than the comparative value of the positions. These positions were placed within the current salary structure to correspond to the appropriate position relation and salary range. Ms. Thatcher said although she analyzed private sector data, approximately 85% of the data was based on data from other cities because she said cities are unique within,themselves. Councilmember Kasper inquired if the evaluation revealed the necessity to downgrade a position in the clerical series. Ms. Thatcher replied negatively. Councilmember Kasper inquired if the number of working hours of the comparison data of other cities was equivalent to the number of working hours of the City of Edmonds. Ms. Thatcher replied affirmatively. Ms. Thatcher noted that the project accountant classification represents 18 employees, 16 of whom are women. Councilmember Ostrom inquired if the recommended reclassifications were included in the 1988 budget submittal to the Council. Mayor Naughten replied affirmatively. Councilmember Wilson inquired if the recommended reclassifications were upgraded during the most recent reclassification process. Mr. Thatcher replied negatively. Councilmember Wilson inquired why those positions were not included in that reclassification. Ms. Thatcher said she believed that the team who conducted that study did an excellent job, considering the knowledge they ob- tained. She said, however, their scope of knowledge was limited because their expertise was in a field unrelated to professional personnel training. Councilmember Ostrom said he endorsed the methodology that was utilized to conduct the evalua- tion. He concurred that ongoing evaluations are necessary. Councilmember Wilson inquired how extensively the private sector was analyzed. Ms. Thatcher said she utilized the survey conducted by Millman -Robertson in which III private organizations in Snohomish and King Counties were analyzed. Councilmember Wilson inquired if a system has been formulated to evaluate reclassifications on an ongoing basis. Ms. Thatcher said she reviews job classifications on an ongoing basis. She said she will continue to review job classifications until she believes the entire classification has been finalized. Councilmember Kasper inquired about the percentage of response for advertised City jobs from other local city employees. Ms. Thatcher said very few responses are received from other local city employees. Councilmember Kasper inquired about the percentage of response for advertised City jobs. Ms. Thatcher said the response varies. Councilmember Jaech said the reclassification process seems to continually upgrade positions. She inquired about the grade level of entry positions. Ms. Thatcher said those positions remain at the same level. Councilmember Jaech inquired if the positions of lower grades are filled when a person in that position is reclassified. Ms. Thatcher replied affirmatively. Councilmember Jaech inquired if an employee is promoted when a position becomes available or if the position that that employee fills is merely upgraded. Ms. Thatcher said there is no automatic progres- sion, and an employee must wait until a higher grade position becomes available. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER DWYER, TO ADOPT THE LIST OF RECLASSIFICA- TIONS WITH AN EFFECTIVE DATE OF 10/1/87 AND ADOPT THE AMENDMENT TO THE LIST WITH AN EFFECTIVE DATE OF 11/1/87. Councilmember Dwyer• noted that the project accountant classification represented 18 employees, roughly 10% of the municipal work force. He inquired if the recommended upgrade was a typical result of an evaluation process. Ms. Thatcher said she believed it was a typical result when a thorough analysis and review has not been conducted for some time. Councilmember Dwyer inquired why the past evaluation indicated reclassifications that were uni- formly distributed downward. Ms. Thatcher said the State of New York, City of Seattle, and Ore- gon have recently adopted a pay equity ordinance to bring all female undervalued positions into alignment. She reiterated that 16 of the 18 recommended reclassifications are filled by female employees. Councilmember Kasper inquired if City employees had an advantage over non -City employees for job openings within the City. Ms. Thatcher said City employees are first given an opportunity to apply for a position within the City. She said if there are no qualified City employees for that particular opening, then outside applications are reviewed. EDMONDS CITY COUNCIL MINUTES Page 6 NOVEMBER 10, 1987 Councilmember Kasper expressed concern that a percentage of the job classification responsibili- ties of the Personnel Manager were agreed by the Council to be excluded as part of personnel responsibilities, i.e., active participation in labor negotiations. Mayor Naughten said the Personnel Manager only provides support to the negotiator. Ms. Thatcher said she was involved to the extent that the supervisor was involved, but Mr. Albright was the negotiator. Mayor Naughten said the Personnel Manager position was reclassified downward from E-8 to E-5 in February 1985. The position remained at an E-5 based on the scope of the duties and the level of responsibility at which it was operating when former Personnel Manager Pat LeMay resigned. Mayor Naughten stated that that scope and level has changed significantly •with the current incumbent, Sharon Thatcher. He said she has initiated new programs in the department and expanded the scope, depth, and departmental service in most functional areas of the division. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO AMEND THE MOTION TO REMOVE THE PERSONNEL MANAGER RECLASSIFICATION FROM FURTHER CONSIDERATION. Councilmember Dwyer said reclassification of the Personnel Manager position was as justifiable as any of the other recommended reclassifications. Councilmember Ostrom said he was opposed to the amendment. Councilmember Wilson said Ms. Thatch- er has performed an outstanding job. A ROLL CALL VOTE WAS TAKEN ON THE MOTION TO AMEND. MOTION FAILED WITH COUNCILMEMBER HALL AND COUNCILMEMBER KASPER IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEMBER JAECH, COUNCILMEMBER NORDQUIST, COUNCILMEMBER OSTROM, AND COUNCILMEMBER WILSON OPPOSED. A ROLL CALL VOTE WAS TAKEN ON THE MAIN MOTION. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCIL - MEMBER JAECH, COUNCILMEMBER NORDQUIST, COUNCILMEMBER OSTROM, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER HALL AND COUNCILMEMBER KASPER OPPOSED. REVIEW OF 1% FOR ARTS ORDINANCE Community Services Director Peter Hahn reported that recent Council discussions regarding the 1p implementation of the 1% for Arts Ordinances in conjunction with two other projects generated some questions about the intent of the ordinance. Mr. Hahn said Councilmember Kasper requested that discussion of this item take place during a Council work session. Councilmember Kasper said he believed that implementation of 1% for Arts should be defined when a project is over budget and sufficient funds are not available for aesthetic treatment. Councilmember Jaech said a question before the Council was what type of projects should 1% be applied to. She requested clarification from the City Attorney. City Attorney Scott Snyder said a City ordinance provides that implementation of 1% for Arts was at the discretion of the Coun- cil. He said, however, the ordinance lacked a definition section but could easily be inserted upon Council directive. Councilmember Wilson recalled that the Council had agreed that implementation of 1% for Arts would be applied to capital improvement programs. He said the secondary wastewater treatment plant was clearly a capital improvement project, and the Arts Commission was entitled to receive 1% for Arts. Councilmember Kasper said every project should be subject to review for 1% for Arts, based upon the ordinance. Councilmember Hall disagreed. Councilmember Ostrom said it was entirely prudent and proper to utilize 1% for Arts for the treat- ment plant to insure that the plant is aesthetically pleasing. Councilmember Nordquist said the confusion lied within the definition of capital improvements. He inquired if 1% for Arts should be implemented for a project that has received a matching Block Grant. He suggested that those types of projects be excluded. Discussion ensued with respect to implementation of 1% for Arts. Councilmember Kasper suggested that the discussion be continued to a future date at a public forum. Mr. Snyder recommended that the criteria developed by the Arts Commission are adopted by the Council and attached to the Council minutes for reference by Staff. EDMONDS CITY COUNCIL MINUTES Page 7 NOVEMBER 10, 1987 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO CONTINUE THE DISCUSSION ON JANUARY 5, 1988 DURING A PUBLIC FORUM. MOTION CARRIED. Mayor Naughten announced that Enterprise reporter Jim Bush will no longer be attending Council meetings because he accepted a job as Editor of the Daily Reporter. He said Mr. Bush has been employed by the Enterprise since July 16, 1984. Mayor Naughten presented Mr. Bush with a minia- ture replica of the Edmonds ferry. __1 FINAL ACCEPTANCE OF WORK BY BERT ROBISON & ASSOCIATES ON 80TH AVE. STREET RESTORATION AND WATER REPLACEMENT PROJECT AND SET'30 DAY'RETAININAGE PERIOD LITEM C_ ON THE CONSENT AGENDA" " COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (C) TO BE FUNDED .FROM FUND 111. MOTION CARRIED. The meeting recessed at 9:48 p.m. to an Executive Session to discuss a legal matter and recon- Alp, vened at 10:05 p.m. Mayor Naughten adjourned the meeting at 10:05 p.m. COUNCILMEMBER DWYER MOVED, SECONDED BY COUN- CILMEMBER HALL, TO EXTEND THE MEETING UNTIL 10:15 P.M. MOTION CARRIED. BUDGET WORK SESSION - REVIEW OF POLICE, FIRE, AND ADMINISTRATIVE SERVICES DEPARTMENT i COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO RESCHEDULE DISCUSSION OF THAT ITEM TO NOVEMBER 23, 1987 AT 8 P.M AND CANCEL THE COUNCIL COMMITTEE MEETING ON NOVEMBER 24, 1987. MOTION CARRIED. JV MAYOR Mayor Naughten reminded the Council of the United Way Breakfast meeting on November 12, 1987 at U� 6:30 a.m. at the Senior Center. Mayor Naughten said a request was submitted to the Council to reappoint Board member Birch and Board member Waymire to the Architectural Design Board. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO CONFIRM THE MAYOR'S REAPPOINTMENT OF JAMES WAYMIRE AND BARRY BIRCH TO POSITIONS 1 and 6, RESPECTIVELY, ON THE ARCHITECTURAL DESIGN BOARD, TERMS TO EXPIRE NOVEMBER 5, 1991. MOTION CARRIED. Mayor Naughten said a liquor license was pending for a tavern at the Brentwood Plaza, 22921 Highway 99, and would be approved if no objection was noted. No objection was noted. COUNCIL Councilmember Jaech said she would be away on vacation for the next two weeks. Councilmember Hall said the Health Board approved the materials that the Council received. She said the Finance Committee recommended that the issue go to arbitration. She reported that the Health Board modified the recommendation to increase the per capita funding -of the cities to 19.92 percent. Councilmember Hall congratulated the winners of the general election. The meeting adjourned at 10:15 p.m. These minutes are subject to November 17, 1987 approval. JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 8 NOVEMBER 10, 1987 AGENDA e. EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 1.0:00 P.M. NOVEMBER 10, 1987 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF NOVEMBER 2, 1987 (C) FINAL ACCEPTANCE OF WORK BY BERT ROBISON & ASSOCIATES ON 8OTH AVE. STREET RESTORATION AND WATER REPLACEMENT PROJECT AND SET 30-DAY RETAINAGE PERIOD (D) AUTHORIZATION TO ADVERTISE FOR BIDS ON CITY PARK RESTROOM FACILITY ($40,000) (E) SET DATE FOR HEARING ON APPEAL OF HEARING EXAMINER DECISION REGARDING VARIANCE FOR SIGN AT 51 W. DAYTON ST., #208 (V-26-87/APPELLANT: SEGALBAUM & PEALE) (SUGGESTED HEARING DATE: JANUARY 5, 1988) (F) AUTHORIZATION FOR MAYOR TO SIGN FIRE COMMAND AGREEMENT 2.' PRESENTATION BY WOODWAY MAYOR JEANNETTE WOOD ON PERFORMING ARTS (30 MINUTES) PROPOSAL 3. DISCUSSION WITH TOWN OF WOODWAY OFFICIALS REGARDING FIRE. (20 MINUTES) PROTECTION CONTRACT FOR TOWN.OF WOODWAY 4. CWC-HDR TREATMENT PLANT MONTHLY REPORT ( 5 MINUTES) 5. BEACH RANGER ANNUAL REPORT (10 MINUTES) 6. QUARTERLY RECLASSIFICATION PROPOSALS (30 MINUTES) 7. REVIEW OF 1% FOR ARTS ORDINANCE (10 MINUTES) 8. BUDGET WORK SESSION - REVIEW OF POLICE, FIRE, AND ADMINISTRATIVE (90 MINUTES) SERVICES DEPTS. 9. MAYOR 10. COUNCIL 11. EXECUTIVE SESSION - LEGAL MATTER THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE