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11/17/1987 City CouncilTHESE MINUTES SUBJECT TO NOVEMBER 23, 1987 APPROVAL EDMONDS CITY COUNCIL MINUTES NOVEMBER 17, 1987 The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Jo -Anne Jaech Mary Lou Block, Planning Div. Mgr. Jack Wilson, Council President Art Housler, Admin. Svc. Director John Nordquist Peter Hahn, Comm. Svc. Director Steve Dwyer Chris Beckman, Engineering Coord. Laura Hall Jack Weinz, Fire Chief Bill Kasper Bob Alberts, City Engineer Lloyd Ostrom Jim Barnes, Parks & Rec. Div. Mgr. Dan Marsh, Student Rep. Bobby Mills, Public Works Supt. John Wallace, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten introduced the new representative from the Enterprise, Eric Eoloff. Mayor Naughten noted that Item (C) on the Consent Agenda (a hearing date request) was removed at the request of the applicant. Councilmember Ostrom left the meeting after Item #5 on the agenda. CONSENT AGENDA Item (B) was removed from the Consent Agenda. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEM- BER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (D) ACCEPTANCE OF QUIT CLAIM.DEED FROM AVERY T. AND JEANNE E. DRAKE FOR STREET RIGHT- OF-WAY AT 8707 TALBOT RD. (E) AUTHORIZATION TO PURCHASE VEHICLE FROM POLICE DEPARTMENT ($2,500) (F) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM L_ISA MARIE KEOUGH ($57.77) APPROVAL OF MINUTES OF NOVEMBER 10, 1987 [ITEM (B) ON THE CONSENT:AGENDA] fi ram' � Councilmember Hall referred to page 3. She re6 ested that the statement she had made that she had served on the Cultural Arts Board and that `the City did not have to invite a symphony, bal- let, etc. because it already has one, be inserted in either paragraph 4 or the second to the last paragraph. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE MINUTES AS AMEND- ED. MOTION CARRIED. AUDIENCE Mayor Naughten opened the audience portion of the meeting. y Jeff Palmer, 17510 - 76th Ave. W.,'said the Edmonds Corner Flower Parks Program continues to grow. He said the electricity to heat the greenhouses was estimated at $1,500 in 1987. Mr. f Palmer said he learned that the discarded water from heating the incinerator stack at the treat- ment plant is heated to approximately 130 degrees. He said he spoke with Culp, Wesner, Culp and Staff regarding the possibility of utilizing that source of energy to heat the greenhouses and was told it was feasible from an engineering standpoint but that further data must be gath- ered. He requested the Council to pursue that concept. Mr. Palmer congratulated Councilmember Nordquist on his recent election victory. Mayor Naughten closed the audience portion of the meeting. Mayor Naughten recognized Boy Scout Troop 853 in the audience. t'mr vru�,u-� PRESENTATION OF COMMUNITY SERVICE AWARDS TO QUINTANA ROO RESTAURANT AND OLSON'S FOOD STORE OF EDMONDS Mayor Naughten said the Community Service Award was established several years ago and is given to individuals or organizations who have made a significant contribution to the quality of life in the community. Mayor Naughten announced that the owner of the Quintana Roo Restaurant was nominated for the award because of the restaurant's outstanding flower arrangement. Mayor Naughten presented the award to Chris Matt and his father. Mayor Naughten also presented the Community Service Award to Morrie Olson, Olson Food Stores, for the fine landscaping and visual improvement to the Westgate area. Mayor Naughten said the Community Service Award had been given to Mike Bauer of Aurora Toyota last week. However, Mr. Bauer was unable to attend the Council meeting because he was out of town. Mayor Naughten said Aurora Toyota has contributed cars to the Block Watch Program for two years. SPECIAL PRESENTATION BY AMERICAN LEGION TO BOBBY MILLS Mayor Naughten introduced Bill Crump of the American Legion Post. Ut�r��. Mr. Crump introduced Dan McNamara, Commander of the American Legion Post. He said he and Mr. McNamara were present on behalf of Post 66, Edmonds American Legion, to give recognition and convey their appreciation to Public Works Superintendent Bobby Mills for outstanding services. Mr. Crump said he has known Mr. Mills since 1966. He noted that Mr. Mills has been employed by the City for 24 years and has always conveyed a distinctive spirit of cooperation. Mr. McNamara presented Mr. Mills with a Certificate of Appreciation from the departmental head- quarters of the American Legion in recognition and appreciation of his outstanding service and assistance which contributed to the advancement of the American Legion programs and activities. Mr. Mills thanked the Mayor, Council, and Staff for their contributions to the City. He said it was a concerted effort by City Officials and Staff to make the programs work. He thanked the American Legion for the award. 4 HEARING ON APPEAL OF ADB DECISION REGARDING RETAIL BUILDING WITH GAS PUMP ISLAND AT NORTHEAST P✓ CORNER OF OLYMPIC VIEW DR. AND PUGET DR. ADB-90-86/APPLICANT: RAINIER NATIONAL BANK/APPELLANT: HAROLD SCHNARRE u� Councilmember Nordquist stated that Rainier National Bank contributed to his recent campaign. City Attorney John Wallace stated that RCW 42.36.050 provides that the acceptance of campaign contributions shall not result in an application of the appearance of fairness doctrine and, thus, the campaign contribution does not affect Councilmember Nordquist's ability to partici- pate in the hearing process before the Council. Planning Division Manager Mary Lou Block reported that on October 7, 1987, the Architectural Design Board (ADB) granted approval of a proposed retail building with gas pump island for proper- ty located at the northeast corner of Olympic View Drive and Puget Drive. On October 20, 1987, Harold Schnarre filed an appeal to the ADB decision. Ms. Block said ADB review of the project was based upon Judge Rutter's decision that self-ser- vice gas sales are an allowed retail use under Edmonds' existing Code provisions. The specifics of the proposal and its relationship to the Community Development Code are addressed in the Staff report, which are included in the ADB minutes. Ms. Block said Mr. Schnarre raised some traffic issues in his appeal. Traffic, both on and off the site, was addressed by two separate traffic studies when the project was proposed for a condi- tional use permit and was required to meet the review criteria of the State Environmental Policy Act (SEPA). Since that time, the project has been reduced in scope and is no longer subject to SEPA review. A memorandum from Engineering Coordinator Chris Beckman indicated that the current proposal addresses earlier concerns and was approved by the Engineering Division. Ms. Block said the proposed project was reviewed under the policy criteria and ADB criteria, and Staff felt that it met the criteria as it pertains to a project of that type. EDMONDS CITY COUNCIL MINUTES Page 2 NOVEMBER 17, 1987 Mr. Wallace stated that the appeal was governed by ECDC 21.050.40. Although the appeal is de novo, he said the Council is allowed to review the record that was before the ADB and must uti- lize the same criteria as the ADB did in its review. He said the Council i.s also required to make Findings and Conclusions as it is required in any other type of quasi-judicial proceeding. Mr. Wallace said the criteria that governs the AOB, 20.10.060, sets forth three specific findings of Staff: 1) that the proposal is consistent with the Comprehensive Plan and other adopted City policies, 2) the proposal meets the requirements of the Zoning Ordinance, and 3) the proposal satisfies the criteria and purposes of Chapter 20.10 of the ECDC. Mr. Wallace cautioned the Coun- cil to limit itself to that criteria in its review of the proposal. Mayor Naughten allotted 3 minutes for each of the six people who signed up to speak at the hear- ing and 18 minutes each to the applicant and appellant. Councilmember Ostrom raised a point of order. He noted that only 45 minutes was allotted for the hearing. Mayor Naughten said the Council could extent the hearing time if it wished to. Harold Schnarre, 1028 Puget Drive, submitted a copy of excerpts from the ECDC with personal com- ments included to the City Clerk, which was marked as Exhibit 1. He read the document, and Roger Hertrich assisted him by providing the following additional exhibits: Exhibit 2 - three pages of photographs; Exhibit 3 - two -page document of truck photographs (actual photograph and photocop- ies; Exhibit 4 - letter to James Driscoll from Sally Clarke of Hillis, Cairncross, Clarke & Martin, dated October 1, 1986, page 6 highlighted in yellow and orange; Exhibit 5 - photocopy of two photographs dated 1985; Exhibit 6 - ten mounted photographs. Mr. Schnarre said the written decision of the ADB is required by Chapter 20.10.060 to include Findings which satisfy the Comprehensive Plan in Chapter 15. He said, however, those minutes were unclear. Mr. Schnarre said the proposed project conflicts with Chapter 15 of the Comprehensive Plan. He said the development will change the character of the surrounding neighborhood. He noted that the corner and surrounding area are already impacted by high traffic volumes and congestion. He said any additional development at the intersection will create a hazard traffic situation for the neighborhood. Mr. Schnarre said the proposed parking plan was deficient because it does not allow enough room for the stacking of cars at the gas pump island or for delivery trucks. He said the lighting plan does not restrict the glow and glare to adjacent properties. Mr. Schnarre requested: 1) that hours of operation are limited to 9 p.m.; 2) the building is reduced in size; 3) adequate controls are placed on traffic; 4) a list of mitigations prepared by Staff are provided to the public; 5) noise control is implemented. Mr. Schnarre said he believed it was the obligation of the Council, if the Council approved the project as proposed, to draft Findings and Conclusions supported by the Code that specifically rebut the policy statements of the Code which stand on record against the proposal. Sarah Mack, of Hillis, Clark, Martin & Peterson, 500 Galland Building, 1221 - 2nd Avenue, Seattle, said she submitted a letter to the Council which responds to the issues that Mr. Schnarre raised in his appeal letter. She noted that Carl Pirscher, Project Architect, was present to describe the proposed project. Carl Pirscher, Commercial Design Associates, noted that the original traffic data was based on a 1,000 square foot larger project than presently proposed so many of the impacts will be lower than information given in the traffic study. Mr. Pirscher submitted a colored rendering and site plan to the City Clerk, which was marked as Exhibit #7. Councilmember Ostrom inquired if a hair salon and insurance office are still included as part of the project as earlier proposed. Mr. Pirscher replied negatively. Mr. Pirscher said both Centrac & Associates and Bell -Walker Engineers reviewed traffic reports of the area and concluded that only three minor accidents occurred in the three years preceding the proposed application. He said much of the traffic associated with the proposed project will emanate from the surrounding neighborhood and not from outside sources. He noted that the traf- fic study reported that the earlier proposed larger project would increase traffic on SR 524 during peak hours by 4.5% .and on Olympic View Drive by 4%. EDMONDS CITY COUNCIL MINUTES Page 3 NOVEMBER 17, 1987 Mr. Pirscher said the project was revised in an attempt to improve traffic flow to the site as well as on site. He said the applicant would be happy to relocate the sidewalk to the north pend- ing approval by the City Engineer, as well as create a pedestrian pathway from the gas pump is- land to the convenience store. Mr. Pirscher said the feasibility of an entrance -only to the site from Puget Drive was studied by both traffic engineers, and it was concluded that restriction of that entry would increase traf- fic impacts to the site and present a more hazardous traffic situation than the present design. Mr. Pirscher said the proposed parking and landscaping exceeds the requirements of the City. He noted that adjustments made during the ADB review were not reflected in the present proposal but would be incorporated during the building permit process, if acceptable to the Council. Mr. Pirscher said the traffic engineers recommended that fuel truck access to the site be re- stricted to single -load vehicles and that is .required by the City, as well. Mr. Pirscher said the building will be constructed of high -quality materials and will be more in scale with the residential character. He said the height of the mansard roof was raised to provide an adequate visual and acoustic barrier of the rooftop equipment. Councilmember Ostrom inquired about the proposed height of the building. Mr. Pirscher replied 23 ft. at the highest point. Student Representative Dan Marsh inquired if a gas station was located on the project site in past years. Mr. Pirscher said an abandoned gas station still exists on site. Student representa- tive Marsh inquired if on -site accidents had posed a problem. Mr. Pirscher said he was not con- versant with traffic occurrences when.that facility was in operation. Mr. Pirscher said on -site drainage will be provided. He said migration of gas and oil spillage is very infrequent in facilities such as the proposed project. He noted that high-tech equip- ment is more environmentally safe because it can detect as little as a cup of loss by leakage in a 24 hour period. Mr. Pirscher said the lighting fixtures will be directional on site and will prohibit glare from off site. Mayor Naughten opened the public portion of the hearing. Walt Lester, 1047 Puget. Drive, said a gas station has been in operation an the. subject proper- ty for at least`.15 of the 21 years that he and his wife have lived at that residence. He said the store was convenient to the neighborhood, and there is a definite need to refurbish the site. Mr. Lester said he welcomes the proposed project. He said, however, the 23 foot proposed height seems to conflict with the purposes of the Comprehensive Plan. He said he has spoken with Mr. Chandler regarding a height restriction. Mr. Lester said a building height less than 20 feet will not affect his view of Puget Sound. Dale Chandler, 11410 - 83rd P1. N.E., Kirkland, said the project has been scaled down in square footage from 30% coverage to 10% and parking and landscaping increased from 70% to 8-1% coverage. Mr. Chandler said he could not agree with Mr. Schnarre's comment that"what is proposed would be less attractive than what exists .on the site. He said he doubted that an experienced real estate agent would disagree that the proposed project would enhance the values of surrounding homes in comparison to what exists. Councilmember Dwyer inquired as to the status of the accommodation of the building height compro- mise between Mr. Chandler and Mr., Lester. Mr. Chandler said Mr. Lester referred to a 20 foot height limitation. Mr. Chandler said he was uncomfortable with that restriction, noting that a height limit less of than 20 feet would be necessary to protect Mr. Lester's view. Mr. Chandler said an 18 foot limit. would be satisfactory to him, subject to amendment if the Lesters approved of the amendment. Jane Cunningham, 1030 Grandview Street, expressed concern regarding traffic She submitted three photographs to the City Clerk, which :.were marked as Exhibit #8. Ms. Cunningham said traf- fic is already congested in the area and additional traffic would only intensify the problem. Ms. Cunningham expressed concern, also,.' regarding the safety of pedestrian traffic. She said a traffic light was necessary at the intersection.. Lowell Wiseman, 18429 High Street,. :expressed .concern regarding the increase in traffic on Olympic View Drive over the last few.years.. He said he would like to see the elimination of any generator of traffic. EDMONDS CITY COUNCIL MINUTES Page 4 NOVEMBER 17, 1987 L 1 F� Councilmember Dwyer stated that he represents Roger Hertrich in a matter unrelated to the City of Edmonds or any person in attendance at the hearing. Mr. Wallace inquired if Ms. Mack objected to Councilmember Dwyer's participation in the hear- ing. Ms. Mack replied negatively. Roger Hertrich, 1020 Puget Drive, said the residents in the immediate area of the proposed project are concerned and feel they will be very affected by the project. Mr. Hertrich said the project, as proposed, is too intense a use for the square footage available. .Mr. Hertrich submitted to the City Clerk: a photocopy of the site plan, which was marked as Exhibit 9; Exhibit 10 - three colored photographs; Exhibit 11 - a petition directed to the Hear- ing Examiner dated April 16, 1986 regarding CU-13-86. Mr. Hertrich said residents have made the following suggestions to improve the project, if ap- proved: 1) provide a loading/unloading zone for delivery trucks; 2) relocate the driveway to the intersection on Olympic View Drive; and 3) improve the right-of-way. Mr. Hertrich requested additional time for himself and other speakers to complete their presenta- tions. Mayor Naughten denied the request. Mr. Hertrich said the petition represented 400 residents who were opposed to the project. Dick Hill, 1242 Coronado Place, said the combination of a convenience store and gas pump is- lands create twice as much traffic as either use would as a single operation. He said the Coun- cil would be hard pressed to identify a worse location in Edmonds than the proposed site for the proposed project. Don Duncan, 1515 Olympic View Drive, said he was opposed to the proposed project due to traffic hazards. Mr. Duncan requested that the remainder of his time be allocated to Mr. Hertrich. Mayor Naught - en denied his request. Councilmember Ostrom raised a point of order. He said citizens have been allowed to allocate their time to other persons in previous hearings. He said he did not understand the basis for denial of Mr. Duncan's request. Mayor Naughten said the allotment of time to only the. speci- fied individual was necessary .in order to conduct a fair hearing. Councilmember Ostrom said Mayor Naughten was rewriting the rules in the middle of the hearing process. Mayor Naughten noted that that decision was the Chairman's prerogative. COUNCILMEMBER DWYER APPEALED THE RULING OF THE CHAIR. Councilmember Kasper noted that additional time was already allotted to the hearing. He said a great number of citizens could potentially sign up to speak on an issue with the intent of allo- cating their time to another speaker. A ROLL CALL VOTE WAS TAKEN. MOTION FAILED WITH COUNCILMEMBER DWYER AND COUNCILMEMBER OSTROM IN FAVOR; COUNCILMEMBER HALL, COUNCILMEMBER KASPER, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER WILSON OPPOSED. Mr. Duncan submitted computations referring to speed in the area written by Bell -Walker Engi- neers, dated August 12, 1986, to the City Clerk, which was marked as Exhibit 12. Nancy Berning, 18717 Olympic View Drive, requested the Council to consider the possibility that the proposed project may serve as a gathering point for derelict adolescents. Eric Olson, 1427 Olympic View Drive, requested the Council to consider the purchase of the sub- ject property and convert it to a City park. Steve Peiffle, 1439 Olympic View Drive, said he was concerned about the traffic that the project will generate. He said his yard was inundated with debris when the B & H Grocery was in operation. He said he anticipated that the problem would reoccur if the proposed project was approved. Ms. Mack, in response to an earlier question by Councilmember Dwyer, suggested that the height of the proposed building be .limited to no more than 18 feet above the finished floor elevation to address Mr. Lester's concern regarding view blockage. EDMONDS CITY COUNCIL MINUTES Page 5 NOVEMBER 17, 1987 Ms. Mack said the applicant has a serious objection to the introduction of Exhibit 11. She said that petition was circulated by the owners and operators of the B & H Grocery when the proposed application was being considered for a conditional use permit by the City. She said the petition has no relevance to the architectural design issues. She noted that questions raised with re- spect to traffic were also irrelevant. Ms. Mack said the parties involved in the matter and the Council were not present to discuss the environmental impacts of the proposed project. She said the Council has already zoned the subject property for commercial use, and the project complies with that zoning. Councilmember Dwyer inquired what the height of the building above the finished floor elevation was as presently proposed. Ms. Mack replied 22 ft. 6 in. Councilmember Kasper inquired if the compressor will still be located on the roof if the height is adjusted. Ms. Mack replied affirmatively. Councilmember Kasper inquired if a second story is proposed. Ms. Mack replied negatively. Councilmember Ostrom inquired what mitigating measures Mr. Schnarre was referring to when he requested that they be made available to the public. Mr. Schnarre said there was a list of sug- gestions for a traffic light that he would like made available to him.. Councilmember Hall inquired if the petition regarding the conditional use permit was relevant to the proceeding. Mr. Wallace said the Council is guided by design review criteria, and the weight that the Council gives the petition was left entirely at the discretion of the Council. He not- ed, however, that Washington State courts have made it very clear that petitions are not a. basis for denial or approval of a project. He said the petition was prepared for a different proceed- ing and was germane only in that it referred to 196th Street. Councilmember Nordquist inquired about the number of doorways that are proposed. Mr. Pirscher said a front and side door are proposed. Councilmember Nordquist inquired if deliveries will be made through the front door. Mr. Pirscher replied affirmatively. He said a temporary station is proposed for delivery vehicles on the northwest portion of the site. Councilmember Nordquist inquired what entrance delivery trucks would use to access the site. Mr. Pirscher said delivery trucks would enter off of Puget Drive and exit onto Olympic View Drive. Councilmember Nordquist inquired how tandem vehicles would enter and exit the site. Mr. Pirscher said the traffic engi- neers have recommended that fuel vehicles be limited to single trailer vehicles. Councilmember Nordquist expressed concern regarding the safety of on -site pedestrian traffic. He inquired what route delivery trucks would travel to get to the project. Community Services Director Peter Hahn said he was not sure if there was a single route that did not have a weight restriction. Councilmember Dwyer inquired if the project, as presented, was approved by the ADB with modifica- tions. Mr. Pirscher replied affirmatively. In response to Councilmember Nordquist's question regarding legal access to the site, Engineer- ing Coordinator Chris Beckman said the vehicles would follow a truck route as approved by Staff. He said he was unsure, however, which route that would be. Mr. Wallace said the questions relating to a legal route were not part of the design criteria and, as such, were not relevant to the appeal before the Council. Councilmember Hall assumed that delivery trucks followed a legal route to access the former gas station. Mr. Wallace said delivery trucks traveled on 196th Street, 3rd Avenue to Caspers, to 9th, and then to Puget Drive. City Engineer Bob Alberts said restrictions were placed on roads approximately seven years ago but deliveries were allowed to the former station. He said Staff would have to re- search what route could be legally used. Mayor Naughten closed the public portion of the hearing. At the_req,uest of Mayor Naughten, Mr. Wallace again reviewed the criteria which the Council was to consider in connection with the.proposed project. COUNCILMEMBER WI-LSON MOVED SECONDED BY COUNCILMEMBER KASPER, TO UPHOLD THE ADB DECISION AND DENY THE APPEAL WITH .THE, STIPULATION TO LIMIT THE BUILDING HEIGHT TO NO MORE THAN 18 FEET FROM THE FINISHED FLOOR ELEVATION. A ROLL CALL VOTE WAS TAKEN. A TIE VOTE WAS MADE WITH COUNCILMEMBER HALL, COUNCILMEMBER KASPER, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER OSTROM OPPOSED. MAYOR NAUGHTEN BROKE THE TIE VOTE BY VOTING IN OPPOSITION. MOTION FAILED. Mr. Wallace stated that the Council must take action to either deny or uphold the appeal and state a reason for any such action. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER DWYER, TO CONTINUE THE HEARING TO DECEMBER 15, 1987. MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 6 NOVEMBER 17, 1987 The meeting recessed at 9 p.m. and reconvened at 9:06 p.m. HEARING ON 1988 BUDGET Mayor Naughten opened the public portion of the hearing. Natalie Shippen, 1022 Euclid, spoke in support of the amount allocated for street beautification, Fund 323. She suggested installation of three ornamental street lamps on 5th; corner parks at 6th and Main, Sunset, and SR 104; and flower baskets at Five Corners, funded by Fund 323. Ms. Shippen supported the Mayor's recommendation to hire a grounds person. Ms. Shippen recommended that budget increases are limited to arterial repairs instead of adding General Fund monies for street repairs and that L.I.D.s are initiated for other street projects. Mayor Naughten closed the public portion of the hearing. APPROVAL OF GRANT AGREEMENT BETWEEN CITY OF EDMONDS AND STATE OF WASHINGTON FOR PREPARATION OF FEDERAL FACILITIES PLAN 12 500 Community Services Director Peter Hahn reported that the Council approved an amendment to the CWC/HDR, Inc. agreement for services related to the additional work for a Federal Project sta- tus. He said the work will enable the City to apply for both State and Federal construction �tcr�v�o grants. The contract amendment is for $17,100. Mr. Hahn said Staff has applied for a State grant to cover the additional planning costs. The grant amount is 50% up to $12,500. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE THE ATTACHED AGREE- MENT. MOTION CARRIED. BUDGET WORK SESSION: REVIEW OF COMMUNITY SERVICES DEPARTMENT Councilmember Kasper inquired what potential sources of revenue are available for road mainte- nance and repairs. Community Services Director Peter Hahn said the Three Year Capital Improve- ment Program identifies $250,000 for designated projects of resurfacing. Mr. Hahn said Staff intends to submit an application to the Washington State Public Works Program for approximately $2 million for a major resurfacing program. He noted that the program offers low interest loans. Councilmember Wilson inquired: 1) where seed money would emanate from to participate in the program, and 2) how realistic achievement of the program was. Mr. Hahn said a fund balance of $165,800 remains in Fund 112 for the 1988 budget. In addition, funds from the possible sale of surplus City property could be utilized. Mr. Hahn said he and the Mayor intend to speak with Pete Butkis, head of the program, to ascertain why the City's previous application was de- nied, as well as how to enhance the City's eligibility for the program. Councilmember Wilson recommended against utilizing proceeds from the sale of surplus City property and suggested that the proceeds are placed in a trust account for relocation of the Public Works Department. Coun- cilmember Kasper concurred. Councilmember Kasper said he was in favor of pursuing the program and suggested that the 106% property tax is earmarked for the program in the event that the loan is not approved. Councilmember Wilson expressed concern about engaging in the street program and then ascertaining later that the loan was not approved. Mr. Hahn said the City will be apprised fairly soon wheth- er or not the loan was approved. Councilmember Wilson inquired how many miles of roadway will be repaired. Mr. Hahn replied 26.5 miles. He said the work may take 2 years to complete. He said a five year excess levy would be an appropriate means of funding the program rather than a twenty year bond issue. The Council reviewed the 1988 budget for the Community Services Department in part. Councilmember Kasper requested that the total costs for minutes taking per year are made avail- able. Councilmember Nordquist requested that itemizations for seminar fees, classes, etc. are provided. Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER KASPER MOVED TO EXTEND THE MEETING FOR 15 MINUTES. MOTION DIED FOR LACK OF A SECOND. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO EXTEND THE MEETING FOR 4 MINUTES. MOTION CARRIED. See Council Minutes of November 23, 1987 EDMONDS CITY COUNCIL MINUTES Page 7 NOVEMBER 17, 1987 COUNCILMEMBER KASPER MOVED, SECONDED BY COU.NCILMEMBfR"DWYER, TO CONTINUE DISCUSSION OF THE COMMU- NITY SERVICES 1988 BUDGET TO NOVEMBER 23:, 1987. .MOTION CARRIED. MAYOR Mayor Naughten reminded the Council that the' Christmas party is scheduled on December. 4th; Mon- day, the 23rd of November, is the reception for the Japanese delegation at Barbara Kindness' house at 8 p.m.; Tuesday, 24th of November, is the banquet at Edmonds Community College; City's open house is scheduled on November 19th at the Frances Anderson Center. Mayor Naughten said the State Auditors held the annual exit conference meeting. yesterday. Along with Staff, Council President Wilson and.Councilmember Hall attended. He said an exit conference is always held after any audit is completed. The purpose is to discuss findings and recommenda- tion. Mayor Naughten said the official audit report will be available in approximately three weeks and that it is a "clean report". No discrepancies or irregularities were found. In addi- tion, the auditors provided several good recommendations that the City will take action on. COUNCIL z,2, Council President Wilson said the Christmas Party Committee has requested that the City supple- � ment expenses by contributing $500. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WIL- SON, TO CONTRIBUTE $500 TO THE CHRISTMAS PARTY. MOTION CARRIED. Council President Wilson recommended that Councilmembers pay for their spouses' dinners at the Edmonds Community College banquet. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, THAT EACH COUNCILMEMBER PAY FOR HIS/HER SPOUSE'S DINNER. MOTION CARRIED. 71 Council President Wilson read a letter into the record from Wilfred McLaughlin, President of der the Main Streets Program, .requesting that the Council pass an ordinance changing the name of Dayton Street between SR 104 and Admiral Way to Harbor Square Boulevard and that signage be installed to identify the shopping center and direct visitors. The issue -was scheduled for a .public hearing on January 19, 1988. Councilmember Hall said discussion will take place regarding the Health Board and the per capita that cities may be charged. The meeting adjourned at 10:05 p.m. These minutes are subject to November 23, 1987 approval. T JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGH TEN, "Mayor 1 EDMONDS CITY COUNCIL MINUTES Page 8 NOV:EKB.ER 17, 1987 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 P.M. NOVEMBER 17, 1987 CALL TO ORDER — An �Al iirr 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF NOVEMBER 10, 1987 (C) SET DATE FOR HEARING ON HEARING EXAMINER RECOMMENDATION REGARDING VACATION OF UNDEVELOPED RIGHT-OF-WAY EAST OF 9TH AVE. S., ADJACENT TO PROPERTY AT 936-940 MAPLE LANE (ST-4-87/APPLICANT: MERLE AND LaTRILLA BLEVINS (SUGGESTED HEARING DATE: DECEMBER 15, 1987) (D) ACCEPTANCE OF QUITCLAIM DEED FROM AVERY T. AND JEANNE E. DRAKE FOR STREET RIGHT-OF-WAY AT 8707 TALBOT RD. (E) AUTHORIZATION TO PURCHASE VEHICLE FROM POLICE DEPARTMENT ($2,500) (F) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM LISA MARIE KEOUGH ($57.77) 2. AUDIENCE 3. PRESENTATION OF COMMUNITY SERVICE AWARDS TO QUINTANA ROO RESTAURANT AND OLSON'S FOOD STORE OF EDMONDS 4. SPECIAL PRESENTATION BY AMERICAN LEGION TO BOBBY MILLS 5. HEARING ON APPEAL OF ADB DECISION REGARDING RETAIL BUILDING WITH GAS PUMP ISLAND AT NORTHEAST CORNER OF OLYMPIC VIEW DR. AND PUGET DR. (ADB-90-86/APPLICANT: RAINIER NATIONAL BANK / APPELLANT: HAROLD SCHNARRE) 6. HEARING ON 1988 BUDGET 7. APPROVAL OF GRANT AGREEMENT BETWEEN CITY OF EDMONDS AND STATE OF WASHINGTON FOR PREPARATION OF FEDERAL FACILITIES PLAN ($12,500) 8. BUDGET WORK SESSION: REVIEW OF COMMUNITY SERVICES DEPARTMENT 9. MAYOR 10. COUNCIL THE PUBLIC IS INVITED TO ATTEND ( 5 MINUTES) ( 5 MINUTES) (45 MINUTES) (15 MINUTES) ( 5 MINUTES) (90 MINUTES) PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE