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11/21/1995 City Council1 EDMONDS CITY COUNCIL APPROVED MINUTES NOVEMBER 21, 1995 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Tom Petruzzi, Council President William J. Kasper, Councilmember Michael Hall, Councilmember Dave Earling, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Barbara Fahey, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Tom Miller, Police Chief Noel Miller, Public Works Superintendent Art Housler, Administrative Services Director Paul Mar, Community Services Director Brent Hunter, Personnel Manager Jeff Wilson, Current Planning Supervisor Christine Weed, Arts Coordinator Dee McGrath, Executive Secretary Joan Ferebee, Court Administrator Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE THE AGENDA AS STATED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Council President Petruzzi pulled Item B, and Councilmember Nordquist pulled Item E. COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL eLAiKI (C) APPROVAL OF CLAIM WARRANTS #3253S THRU #5379F FOR THE WEEK OF W,9.04(05 NOVEMBER 13, 1995 IN THE AMOUNT OF $428,353.21 PDA GV �) GE RECEIPT OF CLAIMS FOR GES FROM ($30,0 j4mA� 5 ROBERTS, PDARENTS OF ZAACHARY ROBERTS 0), AND FROM ROM CH RLES WISEMAN ($658.95) (F) INANCE NO. SCHAPTER2 AMENDING O ODE NDS CITY CND o� ARDING THE IMPERSONATIONOFLAW ENFORCEMENT VEHICLES, REGARDING City Council Approved Minutes November 21, 1995 Page I ADDING A NEW SECTION REQUIRING LICENSING FOR PRIVATE SECURITY GUARDS mow � GrR�tAl- (G) REPORT ON BIDS OPENED NOVEMBER 6, 1995 FOR PURCHASE OF FOUR 12-VOLT "' ELECTRICAL BLOWERS AND AWARD OF BID TO NATIONAL SAFETY ($4,579.02) 8 .^gyp (H) REPORT ON BIDS OPENED NOVEMBER 6, 1995 FOR PURCHASE OF AN g400 UNDERGROUND BORING TOOL AND AWARD OF BID TO VERMEER NORTHWEST ��af6 SALES ($5,283.06) (I) REPORT ON FINAL CONSTRUCTION COSTS FOR THE GOOD HOPE POND o �pFE RESTORATION PROJECT AND COUNCIL ACCEPTANCE OF PROJECT Po'4 (J) REPORT ON BIDS FOR PURCHASE OF AERATOR FROM MILLER EQUIPMENT 146R W foR ($4,782.44) (K) REPORT ON BIDS OPENED NOVEMBER 14, 1995 FOR THE 1995 SANITARY SEWER sRN►tRRY REPLACEMENT PROJECT AND AWARD OF CONTRACT TO MOSBRUCKER . ;kef� 610 EXCAVATING INC. ($206,342.70, including sales tax) R�P ,4tHfE (L) AUTHORIZATION TO TRAVEL TO BLACKWELL, OKLAHOMA FOR °TRBACKGROUND INVESTIGATION ON LATERAL POLICE OFFICER APPLICANT AL (M) AUTHORIZATION TO EXPEND FUNDS RELATING TO FINANCIAL CENTER Fill" fzrR DEDICATION arH INpTjO� (N) REPORT ON BIDS OPENED FOR DECHLORINATION EQUIPMENT AND AWARD OF 10 BID TO CLARKLIFT OF WASHINGTON ($7,450) AND TO WASHINGTON CRANE 6awt Pm ($7,891) Council President Petruzzi pulled Item B as a memo from the City Clerk indicated the November 14, 1995 minutes were not received by 4:00 p.m. on Friday and were not available for Council review. COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO MOVE APPROVAL OF THE NOVEMBER 14, 1995 MINUTES TO THE NOVEMBER 28, 1995 COUNCIL AGENDA. MOTION CARRIED. Councilmember Nordquist pulled Item E to request a vote on it. COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR PASSAGE OF ITEM E. MOTION, CARRIED WITH COUNCILMEMBERS KASPER AND NORDQUIST VOTING NO. The item passed is as follows: (E) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A P1,45 HEARING HELD ON NOVEMBER 6, 1995, ON AN APPEAL OF THE RESPONSIBLE f FRef OFFICIAL'S ISSUANCE OF A DETERMINATION OF NONSIGNIFICANCE FOR A OP CONDITIONAL USE PERMIT TO REMOVE 11 MATURE TREES ADJACENT TO Ap�g5'��i8 SHELL CREEK SUBMITTED UNDER FILE NO. CUT-95-110 (Property location: 1021 Brookmere Drive. Applicant: W.G. Crocker / Appellants: Betty Mueller and Annette Jones / File No. AP-95-148). City Council Approved Minutes November 21, 1995 Page 2 3. AUDIENCE Ken Radu, 238th Street S.W., Edmonds, congratulated the newly elected Mayor, and thanked Mayor C Hall for the nice job she has done. He appreciated the 35 m.p.h. speed limit being reduced to 25 m.p.h. on 238th Street. He expressed concern with the proposed 3% tax increase, stating it was unfair as they g$ rh were told taxes would not increase when the area was annexed, but would actually go down. Mel Critchley, 705 Driftwood Place, Edmonds, stated the trains passing through Edmonds are in ,fooviolation of federal regulations. He urged the Council to address the situation and not allow the RTA to ��RS proceed with plans for commuter rail until something is done. 60140 Councilmember Nordquist noted he requested a report from Administration regarding the impact of a major disaster on the rail corridor and was told it would be on the November 28 agenda. Fire Chief Michael Springer advised this has been moved to the December 12, 1995 agenda. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, stated other cities are placing trees around cellular towers to eliminate the concern with height. He expressed concern with the City's lack of a building Cd ordinance and felt the Council did not follow rules and regulations. He urged the Council, when it Tower begins on January 1, 1996, to answer letters from citizens and return phone calls. Council President Petruzzi asked Mr. Rutledge to leave his phone number with the City Clerk Sandy Chase. Jack Gradwohl, Area Manager for Chamber Cable, 533 Main Street, Edmonds, asked the Council to establish a range of dates for the Council and Chamber representatives to meet and discuss the w RIO franchise renewal process. Mayor Hall noted each Councilmember had a tentative schedule and would advise Chamber Cable of acceptable dates. Rich Demeroutis, 921 Pine Street, Edmonds, expressed concern with the funds provided to the Chamber of Commerce for the Edmonds Visitor Bureau for tourism in the City. He requested the lRM°�9s Edmonds Visitor Bureau budget and a check ledger but was told it was not the Chamber of Commerce's Y�S1 �yt policy to provide their financial report to the public as the funds for the Visitors Bureau were in a 90 separate account. He was later told the funds were in the same account. He noted the money provided F4� by the City and the Port was put in before the Chamber of Commerce put in their money and suggested the Chamber deposit their funds earlier in the year.to allow accrual of interest. He expressed concern with the $34,000 salary for the Edmonds Visitor Bureau Director and noted it did not appear to be a full- time job as tourism was limited in the winter months. He felt funds were being wasted and noted a consultant position would avoid the additional payroll taxes. Councilmember Fahey noted the $30,000 contributed by the City is earmarked specifically for tourism as it comes from the hotel/motel tax. The additional funds from the Chamber of Commerce and the Port of Edmonds are under the control of the Edmonds Visitors Bureau and the board makes a collective decision on how to spend the money. Mr. Demeroutis asked why the funds contributed by the City are in the Chamber of Commerce account. Councilmember Fahey noted the Chamber of Commerce is the lead agency for the dispersal of funds. Mayor Hall stated this could be discussed informally after the meeting and urged Mr. Demeroutis to attend the Edmonds Visitor Bureau, Chamber of Commerce or Port of Edmonds meetings. Council President Petruzzi urged Mr. Demeroutis to discuss this with the Director and President of the Chamber of Commerce. Mr. Demeroutis asked Councilmember Fahey for the Chamber of Commerce's financial statements. City Council Approved Minutes November 21, 1995 Page 3 4. PRESENTATION BY THE HEALTH OFFICER FOR SNOHOMISH HEALTH DISTRICT ,,Lro R Dr. Ward Hines, Health Officer for Snohomish Health District, the municipal corporation that is pffl responsible for public health, gave a presentation regarding the health status of Snohomish County. 5. HEARING ON PLANNING BOARD'S RECOMMENDATION TO APPROVE A REZONE OF APPROXIMATELY 0.2 ACRES LOCATED AT 411 4TH AVENUE SOUTH, FROM RM-2.4 TO Rom'''& RM-1.5. THE REZONE IS PROPOSED BY THE PLANNING DIVISION IN ORDER TO .Sq5•/'/S IMPLEMENT THE NEWLY ADOPTED COMPREHENSIVE PLAN (File No. R-95-145) Councilmember Myers disclosed the property owners are former students of his with whom he has maintained a friendship. There was no opposition to Councilmember Myers' participation. Current Planning Supervisor Jeff Wilson explained the request is for a rezone from RM-2.4, minimum lot size of 2,400 sq ft per unit, to RM-1.5, minimum lot size of 1,500 sq ft per unit. This area was identified in the Comprehensive Plan process because the rezone request had been initiated by the property owners prior to the Comprehensive Plan process. The rezone was denied at the time to pending the outcome of the Comprehensive Plan. Mr. Wilson displayed a vicinity map, identifying the site and surrounding properties, noting he believes the Family Grocery property includes right-of-way for this property. After review of testimony at a Public Hearing, the Planning Board adopted a recommendation to the Council for approval. He emphasized the main reason for pursuing this request is to bring it into consistency with the Comprehensive Plan. In response to Councilmember Kasper, Current Planing Supervisor Wilson identified Walnut Street and 4th Avenue and noted City records do not indicate the right-of-way has been vacated. Under RM-2.4 a maximum of 3-4 units would be allowed, and RM-1.5 would allow a maximum of 6 units. Mr. Wilson pointed out the constraints of setbacks and access and the design would dictate the number of units. The public portion of the hearing was opened. There was no public comment. Mayor Hall closed the public portion of the hearing and remanded the matter to Council. COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE PLANNING BOARD'S RECOMMENDATION FOR THE REZONE AS SUBMITTED BY THE CITY. MOTION CARRIED. 6. HEARING ON PLANNING BOARD'S RECOMMENDATION TO APPROVE A REZONE OF APPROXIMATELY 0.29 ACRES LOCATED AT 117 6TH AVENUE SOUTH, FROM RM-2.4 TO ,q.95•��� BC (Applicant: AAA Furniture / File No. R-95-125) Councilmember Earling disclosed his company has a listing for a property near this site. There was no opposition to Mr. Earling's participation. Current Planning Supervisor Wilson explained this request is an application by AAA Furniture Restoration, Inc. to rezone approximately 21,000 sq ft of property from RM-2.4 to BC. The site is currently developed with two buildings, the American Legion Hall. The rezone request pertains only to underlying zoning designation, the potential use of the property under BC zoning. Any specific use of the property was not considered in this application but would be subject to a review through necessary permits and would be evaluated at that time. The Planning Board held a public hearing on September 27 City Council Approved Minutes November 21, 1995 Page 4 and following receipt of public testimony and staff material, the Board adopted a recommendation for approval of the proposed rezone request. Councilmember Kasper asked if the City had adequate ordinances to cover potential uses. Current Planning Supervisor Wilson noted this was discussed before the Planning Board, although it was not part of their decision. Any potential development by AAA Furniture would be reviewed by the Business License process which includes review by the Fire Department and Building Division to ensure appropriate public health and safety regulations are met regarding materials used on the site. City Attorney Scott Snyder commented a commercial furniture operation in a residential zone was previously closed through coordination with Puget Sound Air Quality, the agency which controls emissions and venting of vapors and sawdust. The public portion of the hearing was opened. There was no public comment. Mayor Hall closed the public portion of the hearing and remanded the matter to Council. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE THE APPLICATION AS PRESENTED. MOTION CARRIED. 7. HEARING ON BUDGET AND POSSIBLE INCREASES IN PROPERTY TAX REVENUES 0�0 ' o Administrative Services Director Art Housler explained this hearing is an opportunity to meet legal requirements and allow the public to have input on property taxes, revenues and the budget. Council President Petruzzi asked Mr. Housler to explain the 3% property tax increase and provide an estimate of the impact to a $150,000 home. Mayor Hall noted the County is proposing a 6% increase. Mr. Housler advised the specifics of the property valuation in the City could not be addressed as the certification from the Snohomish County Assessor's office had not yet been received. Therefore it is estimated $4,788,240 will be received from the regular levy, and an additional $933,000 in property taxes from the Emergency Medical Services levy. The Mayor proposed the property tax revenues be increased by 103% (3% more than last year). A maximum of 106% is the legal limit. This equates to an approximate increase of $.06 per $1000 of assessed valuation. Property reassessments, annexations, new construction, and Washington State Utilities could result in lowered taxes. The EMS levy, passed by citizens in 1992 for six years, allows the City to levy up to $.45 per $1000 of assessed value each year; last year the City levied $.41, this year $.44 is proposed which will generate an additional $66,000. The increase is necessary as paramedics are currently unable to meet the call load. They need to expand service to 24 hours and add another unit. The Property Tax Ordinance is scheduled for December 5. He noted the assessed valuation should be available on Tuesday, November 28. The public portion of the hearing was opened. Roger Hertrich, 1020 Puget Drive, stated the 103% tax increase was appropriate as it helps the City keep up. He urged the Council to target certain areas for these funds such. as a fire truck, Leoff One Disability Fund, roads or a rainy day fund. He felt the rescue boat should not be funded with EMS funds as voters did not approve a rescue boat. There was no one else present wishing to address the Council on this matter, therefore the public portion was closed. The matter was remanded to Council. City Council Approved Minutes November 21, 1995 Page 5 Council President Petruzzi asked for the impact of the 3% increase on a $150,000 home. Mr. Housler noted the increase would actually be closer to $.06 per $1000 of assessed valuation which would result in approximately a $9 increase on a $150,000 home. COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER EARLING, TO TENTATIVELY SCHEDULE THE PROPERTY TAX ORDINANCE FOR THE DECEMBER 5, 1995 AGENDA. MOTION CARRIED. 8. HEARING ON THE PUBLIC ART PROJECT FOR THE CHILDREN'S AREA OF THE It EDMONDS LIBRARY (Continued from November 6. 1995) A,zPr Arts Coordinator Christine Weed provided a brief background on the art project for the children's area of the Edmonds library, noting funding was provided through a partnership with the Edmonds Art Commission and the Friends of the Edmonds Library. The Library Board requested the Edmonds Art Commission's assistance in selecting the artwork. The Commission followed the outlined process -- developed a prospectus, reviewed by the Friends of the Library and approved by the City Council; recruited artists; and compiled a jury. After reviewing 13 proposals, three finalists were chosen and asked to prepare mock-ups for the public meeting. The public meeting was held on October 18 and, following the meeting, the jury selected artwork created by Louise Kodis. The artwork was selected because it was felt to be the most innovative and best of the artworks proposed as well as the best solution to possible problems with an art piece in the children's area of the library. She noted the selection and process has been endorsed by the Edmonds Art Commission and the contract for the artist was approved by City Attorney Scott Snyder. Donna Levitt, Edmonds Art Commission, representing Louise Kodis, described Ms. Kodis' background and displayed slides of her past commissions. Ms. Levitt displayed a two dimensional sketch of the mural to be placed across the top of the children's area of the library, described the art work, and circulated a fabric sample. She read a statement from Ms. Kodis describing her vision for the project --a group of banners referring to fish shapes. Ms. Levitt noted the art work is to be completed by the end of January, 1996. Councilmember.Hall questioned the durability of the artwork. Ms. Weed said Ms. Kodis referred to a piece that has been in place for 20 years and looks actually as it did when it was put up. The artwork will require dusting and the rods can be removed to allow machine washing if necessary. The public portion of the hearing was opened. Melody Tereski, 8227 212th Street SW, submitted a letter to the Council, noting her interest was not in who was selected but how the selection was made. She urged the Council to remand this back to the Commission as there is no written recommendation from the Commission on record, which is required by City Ordinance. Fred Gouchy, reported that a majority of the quorum present at the annual business meeting of the Friends of the Edmonds Library endorsed this selection, and they intend to leave the $1,500 donated toward this project with the City for its, completion. Mayor Hall declared a five minutes recess to allow Councilmembers to read the letter submitted by Ms. Tereski. City Council Approved Minutes November 21, 1995 Page 6 COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO REOPEN THE PUBLIC HEARING. MOTION CARRIED. City Attorney Scott Snyder explained the purpose of the review process, unlike a quasi-judicial decision, is to provide a medium for public input to assist the Council in making appropriation. The Council has a great deal of discretion, and it is up to the Council whether the first two points in Ms. Tereski's letter are correct and to the point. He explained he suggested Mayor Hall reopen the public hearing in order to determine whether Ms. Weed's agenda memo accurately reflects the written recommendation by the Arts Commission. The reference to Chapter 20, quasi-judicial requirements, in Ms. Tereski's letter would not be applicable as this is not a quasi-judicial action; it is a process established by Council prior to making an appropriation. Donna Levitt, Commission's representative on the jury, stated the Commission is aware of and fully endorses this process. There has been no debate with the procedure that has been followed. Mr. Snyder asked Ms. Levitt if Ms. Weed's memo accurately reflected the recommendation of the Commission and the jury selection committee. Ms. Levitt replied "I believe it does." Mayor Hall closed the public portion of the hearing and remanded the matter to Council. Councilmember Fahey addressed Ms. Tereski's concern that the artwork selected does not constitute a wall mural. As the Friends of the Edmonds Library are the primary funding source, Councilmember Fahey felt the concern should be whether the artwork falls within what they desire to have created. When the Friends of the Edmonds Library voted, they felt this artwork fell within the scope of what was acceptable to them and their definition of the mural project. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT WITH LOUSE KODIS FOR THE LIBRARY ARTWORK. Councilmember Kasper said he requested the minutes and noticed the public hearing was held but no specific action was expressed in writing. He suggested this process be clarified in the future. Councilmember Myers stated he served on the jury and felt the process was very well done. Before the jury made the final selection, they listened carefully to all public comments. He noted this artwork was not his first choice, but as a member of the jury, he supports the selection. MOTION CARRIED. 9. HEARING ON A PROPOSAL BY THE CITY OF EDMONDS TO SEEK FEDERAL FINANCIAL V11 ASSISTANCE PURSUANT TO THE URBAN MASS TRANSPORTATION ACT, AS AMENDED, AND THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991. THE Ma ER, FY 1996 PROJECT AND AMOUNT OF FEDERAL FUNDS BEING SOUGHT IS AS FOLLOWS: EDMONDS MULTIMODAL TRANSPORTATION CENTER - $400,000 Community Services Director Paul Mar explained the City is the lead coordinating agency, along with the State Department of Transportation and Community Transit (CT), to do the preliminary engineering and environmental analysis work for the Multimodal Transportation Center, the Edmonds Crossing Project. The formal EIS process will be funded by this grant. Following meetings with the FTA, it was City Council Approved Minutes November 21, 1995 Page 7 determined that CT will be the lead grantee agency and the City of Edmonds will be a sub -grantee to CT; CT and the City have worked together to complete the grant application which was submitted in August. Mr. Mar acknowledged the excellent cooperation of CT. He noted the public hearing was necessary to allow public input on the process. Councilmember Kasper questioned exactly what the Edmonds Crossing entails. Mr. Mar replied the Edmonds Crossing project is the Multimodal Transportation Center, the relocation of the ferry terminal, with a transit center component, a train station and grade separation overpass. The funding does not include the Shoreline Development process. The grant is intended to fund the EIS for both the build alternatives and the no build alternative. The public portion of the hearing was opened. Rob Morrison, 250 Beach Place, Edmonds, Chairman of the 3MT Task Force, a sub -committee to the Economic Development Committee of the Edmonds Chamber of Commerce, explained the task force was formed in May 1993 to study the development of the waterfront and specifically the area of land to be vacated by the vehicle collector lanes to the ferry dock and Sunset Avenue with the move of the dock to the Point Edwards/UNOCAL Property. The factors being studied include 1) development of a pedestrian -oriented area with craft and small retail shops and a green area with walkways for pedestrians and bicycles, 2) safe pedestrian access to waterfront and ferry dock using underpasses as well as safe bus scheduling east of the railroad for the development of a combined train/bus/passenger terminal, 3) accommodating ferry riders wishing to leave their vehicles to visit uptown until the expanded ferry dock is complete. The task force has had no response to these suggestions; some city and state action will be required prior to the heavy summer travel season. Mr. Morrison indicated the request for funds to develop the Edmonds Crossing Multimodal Center is necessary and should be supported by the City Council. He also added that he has enjoyed working with Mayor Hall for last four years. George Beckett, Woodway City Councilmember, advised he was asked by Woodway City Council to indicate Woodway's interest in and support for this project. He felt the EIS is a good approach to projects as it straightens out many loose ends regarding environmental impacts on projects. Woodway supports the project and the grant application and will do whatever they can to cooperate. Roger Hertrich, 1020 Puget Drive, was specifically interested in the exact location of the Edmonds Crossing and would prefer the Council refer to the Edmonds Crossing Project as the UNOCAL Project, with a motion by Council to clarify so there is no future confusion about the Edmonds Crossing site. His greatest concern is overhead loading proposed as expansion at the present ferry dock. The EIS also needs more specifics on what will be addressed; $400,000 is not a lot of money to investigate all sites. He did not want money spent on an EIS to investigate the expansion of the present dock. He also requested the further clarification of the operation of the lead agency, including whether hearings would be held and the Council's control of this process. He stressed the importance of citizen participation in the hearing process. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, proposes a monorail in the city. He stressed the City must be very careful in handling and budgeting its money as growth will not be very high. Mayor Hall closed the public portion of the hearing and remanded the matter to Council. City Council Approved Minutes November 21, 1995 Page 8 Councilmember Earling stated his understanding, with CT as the lead agency, would be to have all or most of the hearings located in Edmonds. Mr. Mar stated the lead review agency on this is the Federal Highway Administration who has worked closely with Washington DOT, CT and the City of Edmonds in scheduling and locating hearings and public meetings. Councilmember Nordquist questioned the title "Edmonds Crossing". Mr. Mar replied the title was selected to differentiate this project from the Everett Multimodal Center and the Mukilteo Multimodal Center. The title was selected in January/February 1995 with the concurrence of the Oversight Committee and the Technical Advisory Committee of the project. Councilmember Nordquist asked if this is specified as the UNOCAL site. Mr. Mar replied in August 1994, the Oversight Committee selected the preferred location for the project as the Point Edwards site. Council President Petruzzi asked if the hearings for the proposed improvements to the existing ferry dock had been scheduled. Mr. Mar advised the sponsor of the overhead loading project is the Washington State Ferry System who has chosen to be their own environmental determinant and will hold public hearings in Edmonds. The lead review agency for the Shoreline Development permit will be the City of Edmonds. The project has been through preliminary review and no date has been set for formal approval from ADB nor any hearings for either the environmental determination nor the Shoreline Development permit; they will likely occur in 1996. Mr. Mar clarified the $400,000 grant amount would be matched through efforts of the City and CT; the total is approximately $500,000. He explained much of the work has been done under the preliminary engineering effort; the entire project costs at the conclusion of the project will be approximately $3 million. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE THE RECOMMENDED ACTION TO AUTHORIZE STAFF TO FORWARD ALL APPROPRIATE PUBLIC COMMENTS ON THE FEDERAL FUNDING PROPOSAL TO THE FEDERAL TRANSIT ADMINISTRATION. MOTION CARRIED. City Attorney Scott Snyder advised an oral decision was issued in the secondary sewage treatment plant arbitration last week. The other entities were told to pay the monies they owe to the City and the City is required to give them credit for the Metro money received. Mr. Snyder advised he needs to discuss the matter with Mr. Housler and Mr. Mar and will return to the Council with a report. He reminded the Council that, 1) the City still comes out relatively well in the process, and 2) the plant is still the City's once the other party's interest expires at the end of the 25 year period and will require renegotiation at that time. 10. REPORT ON SNORKEL TRUCK FUNDING SOURCE dopes E 0r,K Fire Chief Michael Springer said Council authorized Fleet Maintenance to perform an emergency J�LtljadG repair on the Fire Department's Snorkel Truck hydraulic system with funds to be taken out of the Council I to Contingency Fund and directed the Fire Chief and Fleet Maintenance to explore options to restore the .60 funds to the Contingency Fund. He noted there maybe funds in the Fire Department's vehicle repair budget at year-end but this is questionable due to necessary repairs to other fire trucks. He recommended the reimbursement funds be obtained from the anticipated year end cash carryover as additional funds may be realized due to the Esperance contract. City Council Approved Minutes November 21, 1995 Page 9 Councilmember Kasper urged the City to set up a budgeted maintenance account for repair of all City equipment. 11. BUDGET WORK SESSION - Review Revenue Projections, Mayor's Budget, Municipal Court Budget and Personnel Budget Revenue Projections Administrative Services Director Art Housler noted he responded to questions raised at the November 6 Council meeting regarding revenues in a memo to Council dated November 9, and completed a review of each revenue line item of the General Fund. He determined the revenues for the General Fund were overstated for year-end 1995 by $127,740 and $116,040 for 1996. Several cabinet meetings were held to resolve this problem by cutting expenditures for 1996, reviewing all the estimated expenditures at year- end for 1995 and making some adjustments. Council President Petruzzi announced Councilmember Nordquist left the meeting due to illness (9:35 P.M.). Mr. Housler displayed a chart on the overhead showing reductions, noting a memo in Council's packet detailed all revenue cuts (page 2) and expenditures by category showing the page number and department. Council President Petruzzi referred to page 406 and noted there appeared to be a number of increases for 1995. Mr. Housler replied some adjustments were necessary during the review; and he asked departments for realistic figures to determine actual expenditures. Council President Petruzzi questioned the police expense--$36,000 in salary and $10,840 in benefits. Mr. Housler replied this represents the hiring of five people for the annexation which was approved by the Council. Police Chief Tom Miller advised the other item, $17,700, is 100% of the jail budget for 1995 which will be spent entirely. Mr. Housler advised time restraints did not allow him to provide each page showing the correction. Council consensus was to have pages prepared showing changes. Councilmember Kasper requested clarification of the criminal justice budget. Police Chief Tom Miller advised the personnel costs were removed from the criminal justice fund and placed in the General Fund and, in exchange, they took a substantial portion of their operational costs for inter -governmental expenses which include both SnoCom services and jail services, into the criminal justice account. He noted, for payroll purposes, it is easier to charge the same account. Mayor's Budget mR-104s Executive Secretary Dee McGrath circulated suggested revisions to the Mayor's budget. Reductions include 1) curtailing any further spending in 1995 and returning those funds, 2) eliminating the $1,700 registration for the 1996 Conference of Mayors, and 3) eliminating salary, benefits and equipment for a part-time employee anticipated as a result of the annexations. Municipal Court Budget Cod Court Administrator Joan Ferebee said reductions in 1995 expenditures include, travel - $1,000, P maintenance - $2,000, miscellaneous jury - $1,200. Reductions in the 1996 budget include, supplies - $500, travel - $700, miscellaneous jury - $350 and equipment - $650. This results in a $4,200 reduction City Council Approved Minutes November 21, 1995 Page 10 for 1995 and $2,190 in 1996. Council President Petruzzi questioned the 60% increase in overtime on the preliminary budget, from $5,000 to $8,000. Ms. Ferebee said the overtime is anticipated as mitigation hearings have increased due to the increased cost of tickets. Council President Petruzzi questioned the $21,350 increase in salary. Ms. Ferebee advised a half-time person is being added as a result of the annexations. Personnel Budget pEt, Personnel Manager Brent Hunter advised his budget increased as the cost of professional services Vov T have increased. He explained the personnel budget includes medical examination costs for police, fire P and public works. He said $2,200 is budgeted in the personnel budget and matching $2,200 in some of the utility funds for the new federal drug testing law in place on January 1, 1996 which requires random drug testing of any employees with a Commercial Driver's License. The personnel budget also includes, carryover from 1995, $6,500 for a consultant to review the salary plan, requested at the Council retreat. Miscellaneous items also indicate increases--$1,000 for implementation of ideas suggested by volunteers such as a directory of volunteer agencies in the area and $500 for commute trip reduction. He advised the personnel budget is up 11% from last year rather than 15% due to reductions. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO EXTEND THE MEETING. MOTION CARRIED. 12. MAYOR Community Services Director Paul Mar, referring to the cable franchise memo, advised Chambers ltv_o Cable submitted a proposal on November 15, 1995 which was forwarded to 3H Cable Communications ce-President for Chambers Cable, indicated to15E hwouldConsultants be available or negotiations unt 1 December 15 oir after January 5, 1996. Theconsultant will review the proposal until November 27 to analyze what was proposed versus what the City requested in the request for proposals. The City Attorney, staff and consultants will review the analysis and bring it to City Council on December 5 in Executive Session to allow the Council to set forth negotiating directions for the negotiating team. Mr. Mar suggested three consecutive days for negotiations be selected. Mayor Hall indicated two days would be sufficient. Councilmember Fahey asked if the individuals on the negotiating team have an opportunity to be briefed by the consultants prior to the negotiating process. Mr. Mar said the cable consultant would be present for the Executive Session, the negotiating team could meet with the consultant following the Executive Session. Councilmember Fahey expressed concern with the negotiating team being adequately prepared in such a limited amount of time. Mr. Mar suggested the Council consider the week of December 11-15 for negotiations with Chambers Cable and hold a meeting with the Edmonds team during the week following the Executive Session to strategize. He noted the negotiating team will be Councilmembers Hail, Fahey and Nordquist. Following a brief discussion of possible dates, Mr. Mar advised he would contact Councilmember Nordquist and confirm dates with the other members. YEW Mayor Hall reported on the meeting with the new fire fighters. Fire Chief Michael Springer advised the fire district employees and the two new employees will be starting January 1, 1996 as part of the Esperance Agreement. He thanked Personnel Manager Brent Hunter for preparing the employee packet Ff6►M� to assist the employees' transition. Mayor Hall reported on the playground park dedication. City Council Approved Minutes November 21, 1995 Page 11 13. COUNCIL �� & COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER FAHEY TO O �'E EXCUSE COUNCILMEMBER NORDQUIST'S ABSENCE OF NOVEMBER 14, 1995. MOTION jqb CARRIED. #gyp ` Council President Petruzzi announced Council Assistant, Jana Spellman, started work November 20 and Logo f new Council office hours are 8:30 a.m. to 12:30 p.m. He asked if the dedication on December 6 required A010 ' publication as all Councilmembers would be present. City Clerk Sandy Chase advised as there was no agenda, she did not believe publication was required but she would confirm this with City Attorney Scott Snyder. Councilmember Kasper advised he asked City Attorney Scott Snyder to provide information on an Ombudsman. Councilmember Fahey advised the Edmonds Visitors Bureau had a day -long retreat and considered what Yts'rAS role they would play in the plan for economic development. She said there are a lot of significant �tA, changes proposed which she would like to discuss with Council prior to implementation and asked to be placed on an upcoming agenda for a 20-30 minute presentation. Council President Petruzzi advised this could be done on December 19. There being no further business to come before the Council, the meeting was adjourned at 10:15 p.m. AURA A , MAYOR SANDRA S. CHASE, CITY CLERK City Council Approved Minutes November 21, 1995 Page 12 1 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street, Second Floor 7:00 -10:00 p.m. NOVEMBER 21, 1995 CALL TO ORDER - 7:00 P.M. FLAG SALUTE APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF NOVEMBER 14, 1995 (C) APPROVAL OF CLAIM WARRANTS #3253S THRU #5379F FOR THE WEEK OF NOVEMBER 13, 1995 IN THE AMOUNT OF $428,353.21 (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM SCOTT AND RENEE ROBERTS, PARENTS OF ZACHARY ROBERTS ($130,000.00), AND FROM CHARLES WISEMAN ($658.95) (E) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A HEARING HELD ON NOVEMBER 6, 1995, ON AN APPEAL OF THE RESPONSIBLE OFFICIAL'S ISSUANCE OF A DETERMINATION OF NONSIGNFICIANCE FOR A CONDITIONAL USE PERMIT TO REMOVE 11 MATURE TREES ADJACENT TO SHELL CREEK SUBMITTED UNDER FILE NO. CUT-95-110 (Property location: 1021 Brookmere Drive. Applicant: W.G. Crocker 1 Appellants: Betty Mueller and Annette Jones / File No. AP-95-148) (F) PROPOSED ORDINANCE AMENDING CHAPTER 5.40 OF THE EDMONDS CITY CODE REGARDING THE IMPERSONATION OF LAW ENFORCEMENT VEHICLES, AND ADDING A NEW SECTION REQUIRING LICENSING FOR PRIVATE SECURITY GUARDS (G) REPORT ON BIDS OPENED NOVEMBER 6, 1995 FOR PURCHASE OF FOUR 12-VOLT ELECTRICAL BLOWERS AND AWARD OF BID TO NATIONAL SAFETY ($4,579.02) (H) REPORT ON BIDS OPENED NOVEMBER 6, 1995 FOR PURCHASE OF AN UNDERGROUND BORING TOOL AND AWARD OF BID TO VERMEER NORTHWEST SALES ($5,283.06) (1) REPORT ON FINAL CONSTRUCTION COSTS FOR THE GOOD HOPE POND RESTORATION PROJECT AND COUNCIL ACCEPTANCE OF PROJECT (J) REPORT ON BIDS FOR PURCHASE OF AERATOR FROM MILLER EQUIPMENT ($4,782.44) (K) REPORT ON BIDS OPENED NOVEMBER 14, 1995 FOR THE 1995 SANITARY SEWER REPLACEMENT PROJECT AND AWARD OF CONTRACT TO MOSBRUCKER EXCAVATING INC. ($206,342.70, including sales tax) (L) AUTHORIZATION TO TRAVEL TO BLACKWELL, OKLAHOMA FOR BACKGROUND INVESTIGATION ON LATERAL POLICE OFFICER APPLICANT (M) AUTHORIZATION TO EXPEND FUNDS RELATING TO FINANCIAL CENTER DEDICATION (N) REPORT ON BIDS OPENED FOR DECHLORINATION EQUIPMENT AND AWARD OF BID TO CLARKLIFT OF WASHINGTON ($7,450) AND TO WASHINGTON CRANE ($7,891) -Continued- EDMONDS CITY COUNCIL MEETING AGENDA NOVEMBER 21, 1995 PAGE TWO 3. AUDIENCE (3 Minute Limit Per Person) 4. (15 Min.) INFORMATIONAL PRESENTATION BY THE HEALTH OFFICER FOR SNOHOMISH HEALTH DISTRICT 5. (10 Min.) HEARING ON PLANNING BOARD'S RECOMMENDATION TO APPROVE A REZONE OF APPROXIMATELY 0.2 ACRES LOCATED AT 411 4TH AVENUE SOUTH, FROM RM-2.4 TO RM-1.5. THE REZONE IS PROPOSED BY THE PLANNING DIVISION IN ORDER TO IMPLEMENT THE NEWLY ADOPTED COMPREHENSIVE PLAN (File No. R-95-145) 6. (10 Min.) HEARING ON PLANNING BOARD'S RECOMMENDATION TO APPROVE A REZONE OF APPROXIMATELY 0.29 ACRES LOCATED AT 117 6TH AVENUE SOUTH, FROM RM-2.4 TO BC (Applicant: AAA Furniture / File No. R-95-125) 7. (15 Min.) HEARING ON BUDGET AND POSSIBLE INCREASES IN PROPERTY TAX REVENUES 8. (15 Min.) HEARING ON THE PUBLIC ART PROJECT FOR THE CHILDREN'S AREA OF THE EDMONDS LIBRARY (Continued from November 6, 1995) 9. (15 Min.) HEARING ON A PROPOSAL BY THE CITY OF EDMONDS TO SEEK FEDERAL FINANCIAL ASSISTANCE PURSUANT TO THE URBAN MASS TRANSPORTATION ACT, AS AMENDED, AND THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991. THE FY 1996 PROJECT AND AMOUNT OF FEDERAL FUNDS BEING SOUGHT IS AS FOLLOWS: EDMONDS MULTIMODAL TRANSPORTATION CENTER - $400,000 10. (5 Min.) REPORT ON SNORKEL TRUCK FUNDING SOURCE 11. (75 Min.) BUDGET WORK SESSION a. Review Revenue Projections b. Review Mayor's Budget C. Review Municipal Court Budget d. Review Personnel Budget 12. (5 Min.) MAYOR 13. (15 Min.) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesdav evening at 7.00 p.m. on Channel 36, and the following Friday and Monday at noon on Channel 32.