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07/30/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JULY 309 1996 The Edmonds City Council meeting was called to order by Mayor Pro Tem Earling at 7:00 p.m. in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Pro Tem Roger L. Myers, Council President Pro Tem Dick Van Hollebeke, Councilmember Tom Petruzzi, Councilmember John Nordquist, Councilmember Jim White, Councilmember Gary Haakenson, Councilmember ABSENT Barbara Fahey, Mayor APPROVAL OF AGENDA STAFF PRESENT Paul Mar, Community Services Director Art Housler, Administrative Services Director Jeff Wilson, Current Planning Supervisor Art Housler, Administrative Services Director Noel Miller, Public Works Superintendent Stephen Koho, Treatment Plant Manager Sandy Chase, City Clerk Stephanie Goings, Recorder ALSO PRESENT Alex Moore COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, FOR APPROVAL OF THE AGENDA. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Mayor Pro Tem Earling and Councilmember Haakenson pulled Item B from the Consent Agenda. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. Items passed are as follows: (A) ROLL CALL Chaim Wavants (C) APPROVAL OF CLAIM WARRANTS #9180S THRU #11553F FOR THE WEEK OF JULY 22,1996 IN THE AMOUNT OF $86,110.72 claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM RICHARD Damages BLOOMER ON BEHALF OF WIND AND WOOD CONDOMINIUMS ($574.68) Street Rehab. (E) REPORT ON BIDS OPENED JULY 16, 1996 FOR THE 76TH AVENUE WEST/9TH Project AVENUE NORTH STREET REHABILITATION PROJECT AND AWARD OF CONTRACT TO ASSOCIATED SAND AND GRAVEL ($345,519.72) 1996 street (F) REPORT ON BIDS OPENED JULY 23, 1996 FOR THE 1996 STREET OVERLAY Program PROGRAM, AND AWARD OF CONTRACT TO ASSOCIATED SAND AND GRAVEL ($180,935.50) Edmonds City Council Approved Minutes July 30, 1996 Page 1 1 F0731 Remne05 (G) ORDINANCE NO. 3105 REZONING APPROXIMATELY 8,127 SQUARE FEET (.19 8629238th St ACRES) FROM RS-8 TO RE-1.5 AT 8629 238TH STREET SOUTHWEST sso ]an (H) RESOLUTION NO. 850 EXPRESSING SUPPORT OF THE REGIONAL TRANSIT AUTHORITY PLAN Regarding Item B, Councilmember Haakenson pulled this item to ask for a correction in the spelling of Dan Dootson's name which appeared on page 2. Mayor Pro Tem Earling asked for a correction on page 5, Item 8, regarding the RTA presentation; the second line should read $3.9 billion. Also on page 6, the first full paragraph, the third line should reflect Everett's Mayor Hansen is in favor of this version of the RTA Plan, and the Everett City Council also supported the current version of the RTA Plan. MAYOR PRO TEM EARLING MOVED, SECONDED BY COUNCILMEMBER HAAKENSON FOR PASSAGE OF ITEM B WITH THE REQUESTED CHANGES. MOTION CARRIED. Item B Minutes reads as follows: B. APPROVAL OF MINUTES OF JULY 23, 1996 3. HEARING ON A RECOMMENDATION BY THE HEARING EXAMINER TO APPROVE AN H In APPLICATION BY EDMONDS BAY VENTURES FOR A PRELIMINARY SUBDIVISION OF File P-96-35 sdmonds say I APPROXIMATELY 2 ACRES (87,171 SQUARE FEET) INTO 5 SINGLE FAMILY BUILDING v`_°`om SITES. EACH WITH A MINIMUM LOT AREA OF 12,000 SQUARE FEET THE PROPOSED SUBDIVISION WILL RETAIN THE EXISTING SINGLE-FAMILY RESIDENCE LOCATED ADJACENT TO MAPLEWOOD DRIVE AND INCLUDE THE DEVELOPMENT OF A MINIMUM 20-FEET WIDE INGRESS/EGRESS/UTILITY TRACT ADJACENT TO THE SOUTH PROPERTY LINE OF THE SUBJECT PROPERTY THE PROPERTY IS CURRENTLY ZONED RS-12 AND IS LOCATED AT 20605 MAPLEWOOD DRIVE (Applicant: Edmonds BaX Ventures/File No. P-96-35) Mayor Pro Tem Earling provided an opportunity for Council to disclose any conflicts related to this matter. No conflicts were disclosed. Mayor Pro Tem Earling next inquired if the public wished to challenge the participation of any Councilmember in this hearing. No challenges were raised. Jeff Wilson, Current Planning Supervisor, explained this was a preliminary application for a subdivision to subdivide approximately 2 acres into 5 lots. The property is zoned RS-12. A public hearing was held before the Hearing Examiner on June 20, 1996, and the Hearing Examiner issued his decision July 2, 1996, recommending approval of the application subject to the conditions outlined in his report, Exhibit 3 of Council's packet. There was no public testimony offered at the public hearing other than that of staff and the applicant. Charles Maki, 8235 Talbot Road, Edmonds, stated that he was a member in principle of Edmonds Bay Ventures and was representing them as well as Mary Jane Thompson. Mr. Maki stated that the property was to be developed in line with all of Edmonds' Codes and Ordinances and that when construction starts they would meet all of the existing requirements. It was felt that this would be a very nice addition to Maplewood Drive and provide 4 new homes ,in the area. Mayor Pro Tern Earling asked if there was anyone in the audience wishing to comment on the issue. There was no one present wishing to address the Council on this matter: COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN . HOLLEBEKE, TO APPROVE THE PROPOSED PRELIMINARY PLAT AS CONDITIONED BY THE HEARING EXAMINER. Edmonds City Council Approved Minutes July 30, 1996 Page 2 Councilmember White stated he would not vote on this matter as he had recalled receiving a comment on this matter which he had not disclosed earlier. MOTION CARRIED, WITH COUNCILMEMBER WHITE NOT VOTING. 4. DISCUSSION OF LONG TERM BUILDING REPAIR/REPLACEMENT RESERVE FUND Building MODEL Repair/Replace. Reserve Fund Paul Mar, Community Services Director, stated that this topic is usually discussed during the annual budgeting process. It was also discussed during this year's Council retreat in regard to long-range financial planning as well as in regard to the City's assets and how to plan to take care of those assets in the future. Mr. Mar presented a mathematical model of a building reserve fund to the Council, and presented overheads to help explain the model to the Council. Mr. Mar focused on the current buildings in the City's inventory and how to come up with a building reserve fund for these buildings. Mr. Mar presented models for a simultaneous startup which would require an annual investment of $848,000 and a staggered startup which would require annual funding of $500,000. Council was also presented with a City Owned Building Repair Replacement Profile that listed the current expenditures from 1990 to 1996 totaling $656,170 and projected $873,600 in future repairs presently needed. Mayor Pro Tem Earling inquired if Yost pool was included in the building list or was it just the bathhouse. Mr. Mar stated that the pool was not included, nor were parks or other assets that are not buildings. Councilmember Nordquist inquired as to why there is such a large amount of funds carried in Yost bathhouse and nothing on the pool. Mr. Mar stated that the pool could and would be added to the inventory. Councilmember Nordquist stated that he didn't feel it was prudent to spend $45,900 on the bathhouse yet still have the same old pool with no improvements. Councilmember Van Hollebeke thanked the staff for all of their hard work and also for presenting the Council with an accurate analysis of the problem. He asked staff to provide any insight into where to find the money that is needed. Councilmember Nordquist wanted to know what the life expectancy of some of the buildings in the inventory are and how long the City would continue to support some of the older buildings/programs such as the Meadowdale Club House, the Wade James Theater, or the maintenance building in City Park. Mr. Mar stated that the interior of the Wade James Theater is being renovated by the theater at their expense. Regarding the maintenance building, the facility maintenance portion was to be moved to the Public Works Facility but the parks maintenance portion was undecided as to where that was to go. Mr. Mar agreed that before any money was spent on some of these facilities the larger picture did have to be addressed. Councilmember Petruzzi thanked Mr. Mar for his work and stated that this information was needed to give the Council an idea of what needed to be done. If the building maintenance continued to be funded at the current rate it would only become a deeper and deeper hole, and in 15-20 years all of the buildings would be dilapidated and need replacement. Councilmember Petruzzi stated that the City would have to find a way to put more into the maintenance reserve than the $100,000 per year that currently has been being put in although it will probably be less then the $500,000 presented in the report. Councilmember Petruzzi asked that the staff look long and hard at the buildings to decide what the priorities are, such as the replacement of windows in the Anderson Center which would pay for itself after a certain period of time due to reduced heating costs. Councilmember Petruzzi stated that the Council would be looking to staff for recommendations as to what funding would be adequate, yet something the City could afford. Edmonds City Council Approved Minutes July 30, 1996 Page 3 Mayor Pro Tem Earling requested staff provide a prioritized list for repairs, a prioritized list of buildings that the City can cease to support, and also look into what kinds of partnerships can be made to sustain some of those buildings. 5. DISCUSSION OF WASTEWATER TREATMENT PLANT ARBITRATION DECISION IMPACTS ` Arbitration! ON COMBINED UTILITY FUND FINANCIAL POSITION Combined Utility Fund Community Services Director Paul Mar stated that in 1988 Edmonds entered into an agreement with Mountlake Terrace, Olympic View Water and Sewer District, and Shoreline Wastewater Management District. He displayed a map showing how Edmonds services these districts. In 1992 the districts started questioning the method of sharing costs and how the payments from METRO were to be accounted. On November 15 and 16, 1995, arbitration sessions were convened. Mr. Mar explained the current decision by the arbitrator really only effects which funds money goes into and how it is spent. Fund 411 is the utility operating fund, and Fund 412-400 is the capital fund for the treatment plant. Mr. Mar reviewed how the funds were distributed pre -arbitration and how they will be used post -arbitration. Councilmember Petruzzi inquired as to what was the bottom line, if funds 411 and 412-400 were added together how much less will Edmonds be receiving. Mr. Mar explained the amount is almost insignificant; they'are required to keep a balance in the 412-400 fund when in the past the balance was being kept in the 411 fund and transferring money into the 412-400 fund when needed. The issue is not how much Edmonds is getting, but rather how the dollars come in and how we spend the dollars. Councilmember Petruzzi inquired as to the shortfall and the need to raise rates. Would this be a one-year shortfall or an on -going shortfall?. Mr. Mar responded that the substantial increase in rates is not a 1997 issue but a year 2000 issue. If it isn't looked at now, it will.be too late at that point in time because by then the funds will be close to zero. Councilmember Petruzzi asked if the increase in rates. would be:°passed on to all communities participating. Mr. Mar stated it would be an increase in rates to Edmonds but other districts would pay additional costs of operating. Art Housler, Administrative Services Director, stated that the other agencies only pay more when the expenditures of the operation increase. Councilmember Petruzzi stated that this is basically a cash flow problem. Mr. Mar agreed. Mr..Housler pointed out that the real issue that is creating the problem is the deferred payback to Lynnwood. Mr. Mar stated that there was a final report due from the arbitrator and it would be distributed to the Council once it is received. 6. MAYOR PRO TEM No report. 7. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Councilmember Haakenson stated that he attended the Port meeting July 29. Council President Pro Tern Myers stated he had attended the Health District meeting and they were starting the budget process. All other Councilmembers had no new business to report. With no further business, the meeting was adjourned at 8:15 p.m. ARBARA S. FAHEY MAYOR 1SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes July 30, 1996 Page 4 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JULY 30, 1996 SPECIAL MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF JULY 23, 1996 (C) APPROVAL OF CLAIM WARRANTS #9180S THRU #11553F FOR THE WEEK OF JULY 22, 1996 IN THE AMOUNT OF $86,110.72 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM RICHARD BLOOMER ON BEHALF OF WIND AND WOOD CONDOMINIUMS ($574.68) (E) REPORT ON BIDS OPENED JULY 16, 1996 FOR THE 76TH AVENUE WEST/9TH AVENUE NORTH STREET REHABILITATION PROJECT AND AWARD OF CONTRACT TO ASSOCIATED SAND AND GRAVEL ($345,519.72) (F) REPORT ON BIDS OPENED JULY 23, 1996 FOR THE 1996 STREET OVERLAY PROGRAM, AND AWARD OF CONTRACT TO ASSOCIATED SAND AND GRAVEL ($180,935.50) (G) PROPOSED ORDINANCE REZONING APPROXIMATELY 8,127 SQUARE FEET (.19 ACRES) FROM RS- 8 TO RM-1.5 AT 8629 238TH STREET SOUTHWEST (H) PROPOSED RESOLUTION EXPRESSING SUPPORT OF THE REGIONAL TRANSIT AUTHORITY PLAN 3. (30 Min.) HEARING ON A RECOMMENDATION BY THE HEARING EXAMINER TO APPROVE AN APPLICATION BY EDMONDS BAY VENTURES FOR A PRELIMINARY SUBDIVISION OF APPROXIMATELY 2 ACRES (87,171 SQUARE FEET) INTO 5 SINGLE-FAMILY BUILDING SITES, EACH WITH A MINIMUM LOT AREA OF 12,000 SQUARE FEET. THE PROPOSED SUBDIVISION WILL RETAIN THE EXISTING SINGLE-FAMILY RESIDENCE LOCATED ADJACENT TO MAPLEWOOD DRIVE AND INCLUDE THE DEVELOPMENT OF A MINIMUM 20-FEET WIDE INGRESS/EGRESS/UTILITY TRACT ADJACENT TO THE SOUTH PROPERTY LINE OF THE SUBJECT PROPERTY. THE PROPERTY IS CURRENTLY ZONED RS-12 AND IS LOCATED AT 20605 MAPLEWOOD DRIVE. (Applicant: Edmonds Bay Ventures / File No. P-96-35) 4. (30 Min.) DISCUSSION OF LONG TERM BUILDING REPAIR/REPLACEMENT RESERVE FUND MODEL 5. (30 Min.) DISCUSSION OF WASTEWATER TREATMENT PLANT ARBITRATION DECISION IMPACTS ON COMBINED UTILITY FUND FINANCIAL POSITION 6. (5 Min.) MAYOR PRO TEM 7. (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32. 1