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08/29/1996 City CouncilMini Retreat Concerning The Comprehensive Human Resources Plan Thursday, August 29,1996 The Edmonds City Council Special Meeting was called to order at 5:35 p.m. in the Library Plaza Room, 650 Main Street by David O. Earling, Council President describing the agenda item was a workshop concerning the comprehensive human resources effort now in progress. He also informed those in attendance that the meeting was being taped and a recorder present. The meeting was then turned over to the Human Resources Consultants, Suzanne Elshult and Phil Kushlan. Mayor Fahey arrived at approximately 5:45 p.m. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, City Council President Gary Haakenson, Councilmember Roger Myers, Councilmember John Nordquist, Councilmember Tom Petruzzi, Councilmember Dick Van Hollebeke, Councilmember Jim White, Councilmember STAFF PRESENT Jana Spellman, Recorder ALSO PRESENT Suzanne Elshult, Consultant Phil Kushlan, Consultant . 1 Phil Kushlan explained that the meeting was an attempt to bring the Council up to date and involved in - what has transpired since the last time the consultants met with Councilmembers. He clarified the information gathered from the City Managers and Directors at their retreat was used to formulate the Draft Strategic Plan 1996-2006 and this meeting would be used to funnel the information to the Council. Mr. Kushlan then stated the objective for the evening was to review the Strategic Draft Plan in detail and make amendments and changes the Council saw as most appropriate. Mr. Kushlan then asked the Council to take a critical look at the draft and mold it to suit the Council's vision of the future due to the fact that the Council would be the decision -making body which would then enable the consultants to continue with the process. Suzanne Elshult explained the City of Edmonds Planning Model and wanted to ensure that the Council agreed with and understood the document. She further explained her objective was to have the Council examine the Draft Strategic Plan and during this process she would give . the Council more comprehensive definitions to make sure that the Council understood what the consultants were trying to accomplish and that agreement needed to be reached regarding the framework with which the consultants worked enabling them to proceed with a clear understanding. Phil then explained that the evolved objectives would come back to the Council in the form of budget decisions the Council would have to make and that this would ultimately tie in with the Mayor's budget requests as pertains to the determinations that are made during this study. Edmonds City Council Summary Minutes City Council Mini -Retreat -Thursday, August 29, 1996 page 1 Suzanne explained that by comparing notes from the interviews they tried to draft what they thought were the external trends that Councilmembers, Directors and Managers perceive are impacting the City of Edmonds at the current time in terms of social, economic and political trends. They then developed an internal capabilities document which identifies current strengths and current challenges or weaknesses that the organization now has. Mr. Kushlan elucidated for the Council that included in the document were a number of items that may not be, in fact, the way it is but it was stated to the consultants as large enough perceptions that the consultants felt the items were worth recording. Suzanne Elshult inquired of the Council if they all had received a copy of the Draft Strategic Plan for review and the Council stated that they were ready to thoroughly examine the document at this meeting. With the above explanations and clarifications of the Draft Strategic Plan in mind, the Council proceeded with a page -by -page walk through of the entire document asking for explanations, rewording of some bulleted items, having some wording substituted for more definitive wording and some wording deleted. Deadline dates were discussed as being feasible with general agreement that the task at hand was very aggressive. Section 2: Strategic Plan, Vision was agreed upon amongst the Council as correctly stated. The meeting was brought to a close by all stating that this document was a work in progress and that the Consultants would take into consideration and make amendments to the Strategic Draft Plan 1996 - 2006 as suggested by the Council and come back with another draft which would include these suggestions and. amendments. Dave Earling asked when Council would next be involved at which time Tom Petruzzi inquired when another Draft Strategic Plan could be expected. Suzanne explained, due to the employee interview. process now in progress, that it would be late September before another draft plan and Council involvement could be anticipated. Taped minutes of.this meeting'are available for review in the City Clerk's office. Dave Earling adjourned the meeting at 8:30 p.m. BARBARA S. FAHE , MAYOR `SANDRA S. CHASE, CITY CLERK Edmonds City Council Summary Minutes City Council Mini -Retreat -Thursday, August 29, 1996 page 2