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08/20/1996 City Council1 EDMONDS CITY COUNCIL APPROVED MINUTES AUGUST 20, 1996 Following a special meeting at 6:45 p.m. to interview a candidate for the Cemetery Board, the Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Tom Miller, Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director Jeff Wilson, Current Planning Supervisor James Walker, City Engineer Stephen Koho, Treatment Plant Manager Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. Councilmember Nordquist requested Item J be removed from the Consent Agenda. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE CONSENT AGENDA AS AMENDED. The items passed are as follows: (A) ROLL CALL M% (B) APPROVAL OF MINUTES OF AUGUST 6, 1996 Approve (C) APPROVAL OF CLAIM WARRANTS #11661 THRU #11804 FOR THE WEEK OF Claim AUGUST 5, 1996 IN THE AMOUNT OF $345,389.45; APPROVAL OF CLAIM Warrants WARRANTS 49188 THRU #11947 FOR THE WEEK OF AUGUST 12, 1996 IN THE AMOUNT OF $190,270.43; AND APPROVAL OF PAYROLL WARRANTS #11671 THRU #11984 FOR THE PERIOD JULY 16 THRU DULY 31, 1996 IN THE AMOUNT OF $529,920.02 Claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM NEVA C. SULLIVAN (Amount Unknown) (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDING JULY 31, 1996 Edmonds City Council Approved Minutes August 20, 1996 Page 1 Air (F) REPORT ON BIDS OPENED AUGUST 5, 1996 FOR THE PURCHASE OF A TRAILER Compressor MOUNTED AIR COMPRESSOR AND AWARD OF BID TO ACKLEY TOOL COMPANY ($11,686.35) Incinerator (G) REPORT ON BIDS OPENED AUGUST 13, 1996 FOR THE PURCHASE OF AN Expansion Joint INCINERATOR EXPANSION JOINT AND AWARD OF BID TO EXPANSION JOINT SYSTEMS ($10,170.00) Mutoh Sign (H) REPORT ON QUOTATIONS AND AUTHORIZATION FOR PUBLIC WORKS TO Plotter PURCHASE MUTOH SIGN PLOTTER FROM PERFORMANCE SIGN PRODUCTS ($6,486.59) _ Uniforms (1) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORMS AND LAUNDRY and Laundry SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE, AND TREATMENT PLANT Service EMPLOYEES Emergency (K) AUTHORIZATION TO CALL FOR BIDS FOR THE EMERGENCY GENERATOR FOR Generator THE FIVE CORNERS TANKS Detective'sa(L) APPROVAL OF PURCHASE OF NEW DETECTIVE'S CAR Reso.851 (M) RESOLUTION NO. 851 UPDATING THE CHARGES AND FEES FOR THE Public PHOTOCOPYING AND TRANSCRIPTION OF PUBLIC RECORDS Records Ord108 (N) ORDINANCE NO. 3108 CHANGING THE PROCESS FOR INCREASING BUILDING Reso 852 PERMITS FEES AND RESOLUTION NO. 852 INCREASING SUCH FEES Building Permit Fees AUTHORIZATION TO CALL FOR BIDS FOR THE ROOF REPLACEMENT PROJECT FOR THE EDMONDS LIBRARY, NEW CITY HALL AND EDMONDS MUSEUM (FORMERLY CONSENT AGENDA ITEM J) Councilmember Nordquist asked if the roof replacement projects would be bid separately for each building. City Engineer Jim Walker answered yes, they would be individually priced and could be awarded individually. oof R pl cement COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT Project EARLING, FOR APPROVAL OF ITEM J (AUTHORIZATION TO CALL FOR BIDS FOR THE ROOF REPLACEMENT PROJECT FOR THE EDMONDS LIBRARY, NEW CITY HALL AND EDMONDS MUSEUM). MOTION CARRIED. 3. AUDIENCE Adult Enter. Tony DiPangrazio, 23607 Highway 99, Edmonds, spoke in opposition to an Adult Entertainment zone in tainment the south end of the City, off Highway 99. He described how the residents of the neighborhood had "taken back the neighborhood" last year following numerous problems. If an Adult Entertainment Zone was necessary in the City, he recommended it be placed near a police station or on the Union Oil property owned by the Port. Further, he suggested the licensing be such a deterrent that dancing would not be profitable. He summarized his neighborhood did not want the Adult Entertainment Zone placed in their area and promised a fight if it were. City Attorney Scott Snyder encouraged Mr. DiPangrazio (and others) to make comments at the Council's public hearing as comments made during the audience participation portion would not become part of the legislative record on this matter. Edmonds City Council Approved Minutes August 20, 1996 Page 2 Rich Demeroutis, 921 Pine, Edmonds, questioned the price the City paid for the Financial Center a;n8 Building, noting the appraisal of the building, requested by the City, was $3.95 million but the City purchased the building for $4.345 million. He said the May 2 minutes explained the reason for the difference was the owners and tenants were required to vacate the building at a specified time, whether they wanted to or not. He felt the City should negotiate a settlement with the former owners of the building to recoup the $395,000 difference. City occupancy of the building has now been delayed until April or May, 1997. Further, he questioned whether the possibility of a third floor collapse during a strong earthquake, identified in a structural review in 1995, had been discussed. He questioned whether an additional $4-$5 million added to the bond would have resulted in 1994 UBC new construction. He requested renovation estimates be provided to him as soon as possible. 4. REPORT ON COUNCIL COMMITTEE MEETINGS OF AUGUST 13,1996 Public Safety PUBLIC SAFETY COMMITTEE Committee Public Safety Committee Chair Petruzzi advised the four items the Committee discussed were placed on the Council's agenda this evening. Comm. sere COMMUNITY SERVICES COMMITTEE Committee Community Services Committee Chair Myers advised the Committee discussed three items, the first a proposed ordinance changing the process of increasing building permit fees and proposed increases to such fees. The Committee recommends the fees not be part of the ordinance to eliminate the need to amend the ordinance when fees are changed. They voted to increase fees as proposed by staff to cover the actual cost of processing and review of building permits (Consent Agenda Item N). The second item, discussion of Treatment Plant Telemetry and Control System, was placed on the Council agenda. The final item discussed was a proposed change to off-street parking stall dimensions. The Committee directed staff to schedule a public meeting to allow input from citizens at the next Community Services Committee meeting. He invited anyone who was interested to make a presentation. FINANCE COMMITTEE Commiuee Finance Committee Chair Nordquist advised six of the nine items discussed were placed on the Council's agenda this evening. He questioned whether the contract for the Professional Service Agreement for Temporary Help in the Fire Department had been revised as requested. City Attorney Scott Snyder indicated paragraph 4 of the contract in the Council's packet was revised to clarify the independent contractor language. Next, the Committee continued their discussion on cellular tower taxation, and agreed the City's existing ordinance was satisfactory in light of a letter from Mr. Snyder which indicated the City of Tacoma's ordinance was very similar to Edmonds' ordinance. The Committee also reviewed travel expenses for the first half of 1996. ring 5. HEARING ON A REQUEST TO AMEND THE CITY'S OFFICIAL STREET MAP TO DELETE FI�eSY96-72 THE POTENTIAL FUTURE CREATION OF THE 88TH AVENUE WET RIGHT-OF-WAY asienve.w R-0-W BETWEEN 218TH STREET SOUTHWEST AND 220TH STREET SOUTHWEST, AN AMENDMENT TO THE OFFICIAL STREET MAP OF THIS NATURE WOULD ABSOLVE OWNERS' PROPERTY WITHIN THIS PORTION OF THE 88TH AVENUE WEST RIGHT-OF- WAY CORRIDOR FROM FUTURE DEDICATIONS OF PROPERTY TO -COMPLETE THE PROPOSED STREET (Applicant: Richard and Nancy Hale / File No ST-96-72) Current Planning Supervisor Jeff Wilson explained this is a request to amend the City's Official Street map. The City's adopted Official Street Map shows existing rights -of -way and also shows planned line rights -of -way where streets may occur in the future. He displayed a vicinity map and identified the potential • 88th Avenue West right-of-way. The applicant's request is to delete the potential for a future Edmonds City Council Approved Minutes August 20, 1996 Page 3 88th Avenue West right-of-way between 218th Street Southwest and 220th Street Southwest, approximately 60-feet in width. Following a public hearing on July 12, 1996, the Hearing Examiner recommended denial of the request for an amendment to the Official Street Map. Issues considered in his review process included documentation provided by City departments. Park and Recreation was concerned with potential bikeway/pathway connections between 218th and 220th and comments were submitted by both the Fire and Police Departments expressing concern that elimination of this right-of- way would preclude future development of the street and the ability to improve emergency access to the area. Public Works initially believed a 10-inch water main ran through the applicants property. Subsequent to the Hearing Examiner's hearing, it was clarified the waterline is not on the applicant's property but is adjacent to it with the exception of a small portion on the southwest corner of the applicant's property. The Engineering Department indicated there were policy decisions to be made on this issue as the current Transportation Plan does not address whether the City wishes to expand upon a grid system as a means of moving and reducing traffic on arterial streets or direct traffic toward arterial streets and remove the grid pattern. The area surrounding the applicant's property is zoned RS-8, single family; the applicant's property has the potential for subdivision into additional lots, potentially up to eight lots. The area to the south is currently developed and a private road exists approximately to 219th. Councilmember Petruzzi noted the documentation submitted by the Police Department recommends denial of the appeal. However, a letter from the applicant indicated the Hearing Examiner did not hear testimony from the Police Department at the hearing. Police Chief Tom Miller stated a memo was submitted by Assistant Police Chief Greg Wean, which he also supported, indicating the Police Department was opposed to the deletion of the right-of-way due to possibly reduced emergency response times in the future. The easement, if eventually opened, would provide an opportunity to drive straight through or into this area. Councilmember Petruzzi noted the documentation submitted by the Fire Department indicated they were also opposed to the deletion of the future street creation. However, the Hearing Examiner did not question the Fire Department regarding its recommendation. Fire Chief Michael Springer referred to Exhibit 8, the Fire Department's position statement, and explained the fire station in the Esperance area must alter their straight route of travel response to go around this area. A road in this area is viewed as a positive option for improved response time and would allow a straight route from 236th to Bowdoin Way on 88th Avenue West. Richard Hale, 8718 - 218th St. SW, Edmonds, explained he and his wife, Nancy, requested the amendment and are asking for a fair hearing based on facts, not assumptions. They feel the Hearing Examiner ignored the Planning Department's testimony and the City is internally inconsistent in its adherence to the Comprehensive Plan's Coordinated Grid Street System. They also feel the Hearing Examiner ignored the comments made by neighbors regarding the negative impact to the integrity of the neighborhood if 8.8th Avenue were extended. He referenced Findings, Conclusions and Recommendation of the Hearing Examiner, Section D (Technical Committee) regarding the 10-inch main water line in the right-of-way. In his discussions with staff, he Yearned Public Works assumed the City already owned the right-of-way and were misguided by an error in the Water Department map. The City actually has had a 10-foot easement on the adjacent property since 1960. The Engineering Division's statement that they would support denial or approval if a pedestrian/bike easement were provided (Page 8 of the Hearing Examiner's Decision) was given little weight. He referred to a memo from Kurt Vinish, City Engineer, indicating how he felt a dilemma was caused by the Comprehensive Edmonds City Council Approved Minutes August 20, 1996 Page 4 Plan not adequately addressing the policy issue of whether traffic should be concentrated on arterial streets to reduce traffic on other streets or if it were more advantageous to construct more roads and reduce traffic on 9th Avenue. Construction of 88th Avenue West from 220th St. SW to 218th St. SW will create additional traffic through the neighborhood. Either approach is supported by the Comprehensive Plan and the Engineering Department would, therefore, support either alternative, although they preferred to have a bike/pathway. Mr. Hale referred to page 9, Item 2, regarding the Parks and Recreation Department's recommended denial due to the inclusion of this area on the Comprehensive Park Plan for bicycle and pedestrian access. He has been unable to find any existing plan showing a connecting pedestrian or bike path and questioned why the water line easement could not be used as a pedestrian/bike path. Further, he questioned why the Parks and Recreation Department did not support approval with the condition that an easement be provided. Mr. Hale referenced page 9, Item 3 regarding the Police Department's opposition due to the long term benefit provided by improved access. However, the Hearing Examiner did not question the Police Department nor was evidence provided to support significantly reduced response times. He referenced page 9, Item 4, regarding the Fire Department's opposition due to the impaired long term benefit of improved access and response to emergencies and pointed out the Hearing Examiner did not question the Fire Department. The neighborhood is protected by fire stations 0.4 mile away and another 0.6 mile away, requiring only a one block detour to respond to the area. Although the Police and Fire Departments may prefer a grid system, residents of Edmonds prefer quieter neighborhoods. He pointed out there is no funding identified in the Capital Improvement Plan to install a street in this location. It was pointed out the Hearing Examiner indicated the two parcels on either side of the street have significant potential for subdivision in the future and the parcel to the west (Yesberger) would most logically be served by an extension of 88th Ave W and the garage located on the proposed right-of-way moved. Mr. Hale responded the parcel to the west (Yesberger) would not logically be served by an extension of 88th Ave W but rather by an access driveway on the west side which would not require the building to be moved and all subdivided properties to the west of Yesberger are accessed in this manner. The possible subdivision of the Hale property is under discussion with staff and an outside planner —the access driveway could be located on the west side of his property and would not require the construction of a road and would retain the existing trees. He concluded the City should show substantial just cause to take private property from its owners. He requested approval or a new hearing with a Hearing Examiner who would question the City's recommendations and consider alternatives for the future development of their property. Nancy Hale, 8718 218th St. SW, Edmonds, stated she did not want this street. Mayor Fahey opened the audience participation portion of the hearing. Mike Betcher, 8805 220th St. SW, Edmonds, identified his property on the vicinity map, noting his home was the first built in this neighborhood in 1954. He explained the proposed right-of-way would destroy trees on one side and eliminate the end of his garage. He explained he moved into this neighborhood as it was a family area, away from the main street, that provided a safe area for his children to play. He was opposed to putting this road on the map so the City could eventually take his property. He explained this is an established neighborhood and insufficient space exists for a street. A street would eliminate the front yards of several homes. Edmonds City Council Approved Minutes August 20, 1996 Page 5 Chris Gradwohl, 8631 218th St. SW, Edmonds, noted the City faces the challenge of determining how to preserve the small town atmosphere as well as accommodate increased traffic in the City. The Comprehensive Plan does not seem to address how to move traffic from the I-5 corridor into Edmonds and a decision whether to use a grid system or arterials has not been made. He felt the use of arterials was preferable as they have less impact on neighborhoods. He expressed concern with additional traffic on 218th as it is a very narrow street and would become more dangerous for pedestrians. He did not want their street to become a highway to Edmonds; not approving this street would maintain it as a neighborhood. Although a grid system would be ideal, the Fire and Police Departments' current response time is more than adequate. He summarized this street is not needed and there is no reason to take citizens' property and effect the neighborhood in a negative manner. Rick Judd, 8706 218th St. SW, Edmonds, said his property is to the east of the Hale's property. They were attracted to Edmonds because many roads are not through streets which creates neighborhoods. On the one occasion they needed the police, their quick response time indicated there was not a problem with access. He concluded there is no reason to have a street in this location. Jodi Judd, 8706 218th St. SW, Edmonds, explained she and her husband work in downtown Seattle and chose 218th Street because of the neighborhood and their intent to start a family. She believed a street would have a significant negative effect on the neighborhood. The police response time is very fast, even without the street. Fern Sheets, 8721 218th St. SW, Edmonds, spoke in opposition to a street, stating there was too much traffic on the narrow 218th now and the corner of 218th and 88th is dangerous. Police vehicles are often in their neighborhood now and the fire department response time is adequate. Robert Conrad, 21903 88th Ave W, Edmonds, said there are five children under the age of five in this area as well as the possibility of a day care in this quiet neighborhood. He assumed the access was adequate at this time and felt there was not enough platable land available to justify adding another street unless the City intends to rezone the area to high density or commercial. He summarized the street was not necessary and there was no justifiable reason for the street. Sue Coe, 21903 88th Ave W, Edmonds, spoke in opposition to the street, stating the lots in the area are very small and a street would go through her front yard. The daycare next door would also be impacted by a street. The neighborhood is used to this private, dead-end street. Maureen Schroeder, 8934 218th St. SW, Edmonds, explained in 1982 they moved to 92nd Avenue but the street was too busy for their small son so they moved to 84th. When traffic increased there, they moved to 218th so their children would have a safe area to play. She urged they City not to destroy this diverse neighborhood as it is a very precious asset. Ed Black, 88th and 217th, Edmonds, explained traffic now comes from Bowdoin Way to 218th, and a through street would increase that traffic dramatically. They want to keep their neighborhood quiet like it is now. There being no one else present wishing to address the Council on this matter, Mayor Fahey closed the audience portion of the hearing and asked Mr. Hale to make a brief summary. Edmonds City Council Approved Minutes August 20, 1996 Page 6 Councilmember Petruzzi observed there had been a lot of research done and a great deal of emotion and concern expressed by the neighborhood. He asked if there was any action pending for a road. Mr. Hale answered no. Councilmember Petruzzi asked if the City made any changes recently to cause concern for the neighborhood. Mr. Hale explained the area was recently annexed and they had no knowledge of the proposed street map until the annexation. He acknowledged there were no immediate plans for a road, but the proposal hangs over the neighborhood as a street would negatively effect property values. If he were to subdivide his property, he would be required to construct one- half of the 60-foot-wide street and the adjacent property owner would be required to .construct the other half. A road would destroy the adjacent property owner's garage as well as another garage down the street. He felt the requirement for a street was similar to extortion. Councilmember Petruzzi referred to Mr. Hale's letter, particularly to the easement for a pedestrian/bike path and Public Works and asked if the neighborhood would be agreeable to such an easement. Mr. Hale responded he was not certain, although they would prefer not to have a bike path. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO EXTEND THE HEARING FOR TEN MINUTES. MOTION CARRIED. Councilmember Petruzzi referenced page 6, Item 2, of the Council packet and asked in the event the land was subdivided, would the Hale's proposal for an access driveway be acceptable to staff. Mr. Hale answered they were not informed of the proposed street map when they proposed the street amendment. However, in discussion with staff, there is sufficient room for an access road 200-feet long but a street to the rear of the property would not be necessary. He stated a subdivision would be required to construct 200-feet of roadway but not the additional 100-feet to make it a through street. If the street is required, approximately one acre is required in addition to the cost of constructing the street. Councilmember Petruzzi asked if there was any proposed County right-of-way in this area. Mr. Hale answered no. City Attorney Scott Snyder spoke to Mr. Hale's use of the word, "extortion", stating the City was only mitigating the impacts of future development. He pointed out, although the neighborhood does not want traffic through their neighborhood; they will have to deal with the traffic generated by development within the neighborhood. Mr. Hale responded there are few buildable lots in the area and the impact would be insignificant. Mr. Wilson said this is a policy decision for the Council on how the City looks at traffic moving to and through the City. The Hearing Examiner attempted to look at the existing policies in the Comprehensive Plan and evaluate them to anticipate the long term needs of the City. He noted this area was annexed approximately four years ago. He reiterated this was a future right-of-way not a current plan to develop a street. The construction of a right-of-way would be dictated by future development within the neighborhood. The potential for up to 8 lots on Mr. Hale's property determines the 30-foot right-of-way; the Yesberger property also has the potential to subdivide which would most reasonably be accessed from the 88th Street extension. He requested the Council consider Exhibit 4, the memo from Public Works Department, regarding the location of the water main. The Public Works Department is concerned with continued access for maintenance of the water line. Further, the Police and Fire Departments have concerns with future access due to increasing traffic volumes in the City which affect existing streets in the City. Edmonds City Council Approved Minutes August 20, 1996 Page 7 Councilmember Petruzzi acknowledged the Police and Fire Department's desire for a grid system, stating that is not always the best option. He asked Mr. Snyder if it was possible to uphold the appeal, overrule the Hearing Examiner and place a condition requiring an easement? Mr. Snyder answered yes, the City's Master Street Plan plans for streets and vehicular traffic as well as pedestrian/bike traffic and utilities. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO AMEND THE MASTER STREET MAP TO DELETE THE PLANNED LINE RIGHT-OF-WAY FOR VEHICULAR TRAFFIC ON 88TH AND MAINTAIN PLAN LINES FOR PEDESTRIAN AND BICYCLE PATHWAYS AND UTILITY ACCESS. Councilmember Myers agreed another street was not needed but wantedto maintain the access for a pedestrian/bicycle path. Councilmember White explained when he and his wife chose their home, the most important factor was the neighborhood.. He expressed concern with the City's annexation of this area changing the character of the neighborhood. Although there are no current plans to develop a street, he understood the concern of the neighborhood. Council President Earling indicated he would support the motion but felt the Council should address the policy issues raised by staff, such as other streets in the City with similar circumstances. He said the City must be cautious about giving up their rights to property. MOTION CARRIED. Mayor Fahey declared a brief recess at this time. 6. DISCUSSION OF UPGRADE TO TREATMENT PLANT SCADA SYSTEM ?reatment Plant Scnon System Councilmember Myers reported the Community Services Committee recommended the upgrade but wanted staff to explain the funding. Treatment Plant Manager Stephen Koho explained the SCADA system controls monitoring and data acquisition functions in the treatment plant. The current system is old technology and as technology changes, support for the old system is difficult to find. The upgrade is sought as the SCADA system is failing and parts are difficult to find and hardware networking is unavailable. As the need to upgrade was anticipated, $30,000 was included in the 1996 Capital Improvement Project (CIP) budget. Additional CIP funds are also budgeted in 1997 to implement the design performed in 1996. Expenses for this project will not impact the general fund and is funded by the Capital Improvement Fund for the Treatment Plan as set up in the recent arbitration order with the other agencies participating in the plant. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE STAFF TO ADVERTISE FOR REQUEST FOR QUALIFICATIONS FOR A CONSULTANT TO DESIGN AND SPECIFY THE NEW CONTROL AND MONITORING SYSTEM FOR THE TREATMENT PLANT. MOTION CARRIED. Para 7. AUTHORIZATION TO HIRE THREE POLICE OFFICERS UNDER COPS UNIVERSAL GRANT oEFaers - Grant police Chief Tom Miller explained he met with the Public Safety and Finance Committees to discuss the $250,000 grant they received from the Federal Government under the COPS Universal Grant. He Edmonds City Council Approved Minutes August 20, 1996 Page 8 explained new officer positions, authorized due to annexations, were staggered due to revenue shortfalls. The last of the annexation positions is anticipated to be filled on September 1. It is proposed that the position be funded 50% for three,years by the COPS Universal grant. It is proposed the second position in the COP Universal Grant provide the matching funds for the Youth Services position with the remainder funded by a grant from Stevens Hospital. Therefore, that position would be funded 100% from funds other than the General Fund. Further, he proposed the City move forward this year with hiring the officer anticipated for the potential annexations in Perrinville, with 50% funding provided by the COPS grant and 50% from the General Fund. In both the Public Safety and Finance Committees, the issue of what happens in three years arose. These positions will require 100% funding in three years (approximately $75,000 each plus inflation), and it is anticipated these positions can be absorbed at the end of three years. Councilmember Nordquist expressed concern about committing future Councils to funding those officers. He expressed concern that Police and Fire represented 48% of the City's.budget and the areas to be annexed are not on record and no funds are coming in. He did not object to additional police officers but the needs of other departments must also be considered. Chief Miller explained one officer was already funded as a result of the annexation to keep the City at its ratio of 1.3 officers per thousand citizens. The second position in the COPS grant would augment funding provided by Stevens Hospital. Regarding the Perrinville position, calls for service are up 20% this year over last due in part to annexations. The Police Department is attempting to maintain its ratio of officers to citizens as well as maintain reasonable call response times. Mayor Fahey noted although the anticipated revenue from equalization tax was delayed, the City began providing services in the annexed areas as soon as annexation took place. Population has increased from 30,000 to over 35,000 due to annexations and the City knew additional staff would be necessary to maintain service levels in the City. If staffing is not maintained, service levels are decreased throughout the City, not only in the annexed areas. She felt the grants provided an opportunity to fund officers already included in the budget. Even if the Perrinville annexation does not occur, a significant amount of the Esperance area will likely annex into Edmonds and additional staff will be necessary. Although the Police Department represents a significant portion of the City budget, that is what citizens indicated they wanted in surveys and with their approval of the Public Safety Bond issue. Councilmember Petruzzi said the Public Safety Committee discussed and approved acceptance of the COPS Grant, subject to financial analysis. He asked if discussions had been held with Finance Director Art Housler regarding three year projections and long range financing. Chief Miller answered he and Mayor Fahey met with Personnel Manager Brent Hunter and Mr. Housler to discuss the initial impacts and the "roll -up" costs in three years. It was agreed the costs could be absorbed in three years. Councilmember Petruzzi acknowledged calls for police service have increased. Although the City may be slightly over -staffed for a short period of time, he would recommend acceptance of the grant provided the financial analysis has been done and the Mayor agrees. Councilmember Haakenson agreed with the comments made by Councilmember Petruzzi and Mayor Fahey. However, as a member of the Finance Committee, he was concerned what happens in three years. He asked Mr. Housler if the City could absorb the "roll -up" costs in three years. Edmonds City Council Approved Minutes August 20, 1996 Page 9 Administrative Services Director Art Housler indicated he has focused primarily on 1996, 1997 and 1998 and has not made projections beyond 1999. Original projections, provided at the Council retreat through 2000, looked good. However, since then some problems have occurred with the State Shared Revenues and court activities and some revenues have been reduced. In discussion with Mayor Fahey and Personnel Manager Brent Hunter, Chief Miller gave assurance that he can absorb these additional costs after three years at the existing level of his budget. Mayor Fahey noted the bond issue for the library ($345,000 per year) will be completed in 2000 which will free up additional money to be reallocated. Further, rather than laying off officers, the positions could be absorbed by attrition. Councilmember Myers asked if a "Non -Continuing" contract could be offered to these officers, which would not guarantee future employment. Mr. Snyder answered no. Councilmember Myers expressed concern with funding in three years and how difficult it would be to lay off an employee. Mr. Snyder clarified the difficulty would be politically rather than legally as the Council does have the ability to reduce staffing. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THREE POLICE OFFICERS UNDER THE COPS UNIVERSAL GRANT. THE EXPENSE REQUIRES $225,000 FROM THE COPS UNIVERSAL GRANT, $75,000 FROM THE STEVENS HOSPITAL GRANT AND $150,000 FROM THE GENERAL FUND OVER THE NEXT THREE YEARS. MOTION CARRIED, COUNCILMEMBERS NORDQUIST AND MYERS OPPOSED. No re- 8. PROPOSED ORDINANCE REGARDING NO RE -PARKING IN THE SAME ONE HUNDRED packing in BLOCK the same 100 ' block Mayor Fahey explained this was discussed by the Public Safety Committee last week and brought to the full Council due to concerns expressed by some Councilmembers. Karen Wiggins, Chair of the Downtown Edmonds Parking Committee, 152 Third Avenue S, Edmonds, explained the proposed ordinance would prohibit re -parking in the same 100 block and open downtown streets to customer parking. The three hour parking limitation would remain. It is proposed this would be started as a six month pilot program in September along with the second half of the employee pilot program. Employees have three programs from which to choose —an employee parking permit, ride sharing or parking in satellite parking lots. A letter will be sent to downtown businesses asking them to inform their employees as well as asking them to monitor their customers' needs to determine if more than three hours is necessary. First time offenders will receive a warning and possibly a letter describing the program. Mayor Fahey stressed the proposed ordinance would only be applicable in areas where parking time limits are currently in force. Parking and Ordinance Enforcement Officer Debbie Dawson described the history of parking tickets in the City including a one-half .reduction in the cost of a parking ticket if paid within 24 hours and the escalating fine system for repeat offenders. The escalating fine system and the employee permit program have been effective in moving parking to outlying areas and opening the downtown area for customer parking. However, some employees continue to park in the downtown area and evade citations. Seattle, Bremerton, Everett, and Vancouver currently have the proposed ordinance. Vehicle licenses would be entered into a laptop computer and a citation issued if the vehicle remained in the same 100 block three hours later. Edmonds City Council Approved Minutes August 20, 1996 Page 10 Councilmember White asked if consideration had been given to the effect this would have on employees who must come and go as part of their job. Ms. Wiggins said it was hoped employees would be considerate of neighborhood businesses and utilize the employee parking permit program. Councilmember Van Hollebeke supported a six month test as recommended by the Parking Committee. Council President Earling asked if employees whose job required they come and go frequently, such as in his business, would be required to pay tickets. Officer Dawson replied citations are issued as a result of a violation and an individual has the right to dispute the ticket. Council President Earling felt that would be counterproductive. Ms. Wiggins explained the ultimate goal is to eliminate employee parking in the downtown business area; to improve the health of the downtown area, employees may be required to walk a slight distance. Council President Earling questioned employees who come and go several times during a day using the employee permit parking. Council President Earling stated his appreciation for the work the parking committee has done over the past 3-4 years, although he felt the programs have simply pushed parking to other areas. He urged the Parking Committee to address the long term need for parking and make a recommendation for purchase of land for parking. He expressed concern this ordinance was an example of over -legislating. Mayor Fahey remarked much of the parking problem in Edmonds is based on perception; customers feel they should be able to park in front of their destination since Edmonds is a small town. The reality is parking is usually available within 2-3 blocks, similar to the distance one walks at a mall. A parking lot/garage would also require customers to walk. She preferred downtown streets accommodate customers of business rather than providing parking for business owners and employees. Councilmember Haakenson pointed out the big picture is to ensure downtown merchants have adequate parking for customers. He supported a six month trial period. Councilmember Myers agreed. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO ADOPT THE PROPOSED ORDINANCE WITH A SUNSET DATE SIX MONTHS AFTER ITS ADOPTION. Council President Earling recalled a citizen's comment regarding the elimination of fireworks in the City. The citizen did not support fireworks but questioned how much elected officials should legislate some issues. Council President Earling said this was a similar situation and felt the City was over -managing by prohibiting vehicles from parking in the same 100 block during the day. He preferred the City work on the larger policy issue of creating more parking. MOTION CARRIED, WITH COUNCIL PRESIDENT EARLING OPPOSED. City Attorney Scott Snyder indicated he would place the ordinance with a sunset clause, on the next Consent Agenda. F;renett. 9. REQUEST FOR PROFESSIONAL SERVICES CONTRACT FOR TEMPORARY HELP IN THE FIRE DEPARTMENT Fire Chief Michael Springer explained they discovered that a part-time clerical person in the Fire Department, initially established for secretarial and general software duties, had the talent and ability to Edmonds City Council Approved Minutes August 20, 1996 Page 11 retrieve data from SnoCom and covert it into accurate, usable data for the City. This data was recently used to establish the number of emergency runs for the Esperance area and justify the purchase of the Esperance fire station and personnel, a cost factor that is approaching $1000 per emergency response. This part-time person has exceeded the allotted hours for 1996; therefore, three options were explored — regular employment, contract employment, and reduction of present work hours. Regular employment this year was not felt to be a viable option, and a reduction in work hours was not viable as the workload will continue at the same level. Therefore, contract employment was viewed as the preferable option and a temporary professional services contract through December 31, 1996 has been prepared by City Attorney Scott Snyder. It is important the Comprehensive Human Resource Study consider this position to determine if it is a viable option for a full-time or 2/3 position next year. He requested the Council authorize the Mayor to enter into this Professional Service Agreement for temporary help in the Fire Department. Questions from both the Public Safety and Finance Committees centered on the contract itself; he asked Mr. Snyder to address the changes made to the contract. City Attorney Scott Snyder explained the independent contractor status had been clarified in Section 4 of the contract. He cautioned the Council and staff that this position must be closely monitored to ensure the duties remain as specified in the contract. Councilmember Nordquist questioned whether the duties outlined in the contract were similar to the City's existing Data Systems Operator. He supported approval of the contract as long as it remained within the guidelines established for independent contractor status. He requested the Human Resource Study consider this position. For Councilmember White, Chief Springer explained the Enhanced 911 software system engineered at SnoCom is very unique, detailed and complicated. This individual spent many hours learning how the software collects the data, and how to extract it. He indicated this individual is the only person in southwest Snohomish County, including employees and the Director of SnoCom, that can do this specialized extraction. The engineers who developed the software could, of course, provide this service but their hourly rate would be enormous. Chief Springer advised this individual is sought after by other fire departments to be the person to collect all the data and distribute it to all fire departments. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT FOR TEMPORARY HELP IN THE FIRE DEPARTMENT. Councilmember Myers expressed concern with hiring a consultant without allowing others to apply for the position. MOTION CARRIED. FfAFunds/ 10. AUTHORIZATION TO SIGN AGREEMENT BETWEEN COMMUNITY TRANSIT AND CITY Muldmodal OF EDMONDS FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM THE Project FEDERAL TRANSIT ADMIN_IS-T TION (FTA) FOR MULTIMODAL TRANSPORTATION CENTER PROM Community Services Director Paul Mar explained the City applied for this grant in 1994. With the help of the staff at Community Transit, the City has an agreement for consideration, as well as the FTA contract. For Councilmember Petruzzi, Mr. Mar advised it would be at least 120 days before the City received any funds. Edmonds City Council Approved Minutes August 20, 1996 Page 12 COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO AUTHORIZE THE SIGNING OF THE AGREEMENT BETWEEN COMMUNITY TRANSIT AND CITY OF EDMONDS FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) FOR MULTIMODAL TRANSPORTA- TION CENTER PROJECT. MOTION CARRIED. 11. MAYOR Mayor Fahey encouraged attendance at Concerts in the Park on Sundays and Children's Concerts at the amphitheater on Thursday afternoons. Mayor Fahey requested the Council affirm the decision to appoint Dale Hoggins as the second alternate on the Cemetery Board. Cemetery Appointment COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO APPROVE THE APPOINTMENT OF DALE HOGGINS TO THE CEMETERY BOARD. MOTION CARRIED. 12. COUNCIL Council President Earling reminded the Council of the Human Resources meeting on August 29 from 5:30 p.m. until 9:30 p.m. He further asked the Council's preference for rescheduling the September 10 Committee Meetings, due to the Gubernatorial debate in the Plaza Room on September 9 and 10. It was the consensus of the Council to hold the Committee Meetings on September 10, prior to the debate. Mayor Fahey requested the Council's Long Range Financial Planning Task Force determine a date to meet with Mr. Housler and her regarding budget projections. Councilmember Myers advised he would contact the members of the committee and select a date. Councilmember Nordquist expressed the Finance Committee's and the Council's thanks to the City Clerk for the preparation of a pamphlet outlining the services available from City departments to businesses in the City. Councilmember Haakenson reported the Port withdrew its proposal for a stacked storage facility and will resubmit a plan that meets the City's requirements. With no further business, the meeting was adjourned at 9:52 p.m. BARBARA S. FAHEY, MAYOR SANdDRA S: CHASE, CITY CLERK Edmonds City Council Approved Minutes August 20, 1996 Page 13 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 a.m. AUGUST 20, 1996 CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1 q 3. 4. APPROVAL OF AGENDA CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF COUNCIL MINUTES OF AUGUST 6, 1996 (C) APPROVAL OF CLAIM WARRANTS #11661 THRU #11804 FOR THE WEEK OF AUGUST 5, 1996 IN THE AMOUNT OF $345,389.45; APPROVAL OF CLAIM WARRANTS #9188 THRU #11947 FOR THE WEEK OF AUGUST 12, 1996 IN THE AMOUNT OF $190,270.43; AND APPROVAL OF PAYROLL WARRANTS #11671 THRU #11984 FOR THE PERIOD JULY 16 THRU JULY 31, 1996 IN THE AMOUNT OF $529,920.02. (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM NEVA C. SULLIVAN (Amount Unknown) (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JULY 31, 1996 (F) REPORT ON BIDS OPENED AUGUST 5, 1996 FOR THE PURCHASE OF A TRAILER MOUNTED AIR, COMPRESSOR AND AWARD OF BID TO ACKLEY TOOL COMPANY ($11,686.35) (G) REPORT ON BIDS OPENED AUGUST 13, 1996 FOR THE PURCHASE OF AN INCINERATOR EXPANSION JOINT AND AWARD OF BID TO EXPANSION JOINT SYSTEMS ($10,170.00) (H) REPORT ON QUOTATIONS AND AUTHORIZATION FOR PUBLIC WORKS TO PURCHASE MUTOH SIGN PLOTTER FROM PERFORMANCE SIGN PRODUCTS ($6,486.59) (1) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORMS AND LAUNDRY SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE, AND TREATMENT PLANT EMPLOYEES (J) AUTHORIZATION TO CALL FOR BIDS FOR THE ROOF REPLACEMENT PROJECT FOR THE EDMONDS LIBRARY, NEW CITY HALL AND EDMONDS MUSEUM (K) AUTHORIZATION TO CALL FOR BIDS FOR THE EMERGENCY GENERATOR FOR THE FIVE CORNERS TANKS (L) APPROVAL OF PURCHASE OF NEW DETECTIVE'S CAR (M) PROPOSED RESOLUTION UPDATING THE CHARGES ANP FEES FOR THE PHOTOCOPYING AND TRANSCRIPTION OF PUBLIC RECORDS (N) PROPOSED ORDINANCE CHANGING THE PROCESS FOR INCREASING BUILDING PERMITS FEES AND PROPOSED INCREASES TO SUCH FEES AUDIENCE (3 minute limit per person) (95 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF AUGUST 13, 1996 1 �l CITY COUNCIL MEETING AGENDA AUGUST 20, 1996 PAGE 2 5. (40 Min.) HEARING ON A REQUEST TO AMEND THE CITY'S OFFICIAL STREET MAP TO DELETE THE POTENTIAL FUTURE CREATION OF THE 88TH AVENUE WEST RIGHT-OF-WAY BETWEEN 218TH STREET SOUTHWEST AND 220TH STREET SOUTHWEST. AN AMENDMENT TO THE OFFICIAL STREET MAP OF THIS NATURE WOULD ABSOLVE OWNERS' PROPERTY WITHIN THIS PORTION OF THE 88TH AVENUE WEST RIGHT-OF-WAY CORRIDOR FROM FUTURE DEDICATIONS OF PROPERTY TO COMPLETE THE PROPOSED STREET. (Applicant: Richard & Nancy Hale / File No. ST-96-72) 6. (15 Min.) DISCUSSION OF UPGRADE TO TREATMENT PLANT SCADA SYSTEM 7. (20 Min.) AUTHORIZATION TO HIRE THREE POLICE OFFICERS UNDER COPS UNIVERSAL GRANT 8. (10 Min.) PROPOSED ORDINANCE REGARDING NO RE -PARKING IN THE SAME ONE HUNDRED BLOCK 9. (15 Min.) REQUEST FOR PROFESSIONAL SERVICES CONTRACT FOR TEMPORARY HELP IN THE FIRE DEPARTMENT 10. (10 Min.) AUTHORIZATION TO SIGN AGREEMENT BETWEEN COMMUNITY TRANSIT AND CITY OF EDMONDS FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) FOR MULTIMODAL TRANSPORTATION CENTER PROJECT 11. (5 Min.) MAYOR 12. (15 Min.) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice lot Special accommodations. The Council Agenda . appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday,"Friday and Monday at noon on Channel 32.