08/20/1996 City Council1
EDMONDS CITY COUNCIL APPROVED MINUTES
AUGUST 20, 1996
Following a special meeting at 6:45 p.m. to interview a candidate for the Cemetery Board, the Edmonds
City Council meeting was called to order at 7:02 p.m. by Mayor Barbara Fahey in the Library Plaza
Room, 650 Main Street. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Dave Earling, Council President
Tom Petruzzi, Councilmember
John Nordquist, Councilmember
Roger L. Myers, Councilmember
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Gary Haakenson, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Michael Springer, Fire Chief
Tom Miller, Police Chief
Paul Mar, Community Services Director
Art Housler, Administrative Services Director
Jeff Wilson, Current Planning Supervisor
James Walker, City Engineer
Stephen Koho, Treatment Plant Manager
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jeannie Dines, Recorder
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
MYERS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED.
Councilmember Nordquist requested Item J be removed from the Consent Agenda.
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
MYERS, FOR APPROVAL OF THE CONSENT AGENDA AS AMENDED. The items passed are
as follows:
(A) ROLL CALL
M% (B) APPROVAL OF MINUTES OF AUGUST 6, 1996
Approve (C) APPROVAL OF CLAIM WARRANTS #11661 THRU #11804 FOR THE WEEK OF
Claim AUGUST 5, 1996 IN THE AMOUNT OF $345,389.45; APPROVAL OF CLAIM
Warrants WARRANTS 49188 THRU #11947 FOR THE WEEK OF AUGUST 12, 1996 IN THE
AMOUNT OF $190,270.43; AND APPROVAL OF PAYROLL WARRANTS #11671 THRU
#11984 FOR THE PERIOD JULY 16 THRU DULY 31, 1996 IN THE AMOUNT OF
$529,920.02
Claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM NEVA C. SULLIVAN
(Amount Unknown)
(E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDING
JULY 31, 1996
Edmonds City Council Approved Minutes
August 20, 1996
Page 1
Air (F) REPORT ON BIDS OPENED AUGUST 5, 1996 FOR THE PURCHASE OF A TRAILER
Compressor MOUNTED AIR COMPRESSOR AND AWARD OF BID TO ACKLEY TOOL COMPANY
($11,686.35)
Incinerator (G) REPORT ON BIDS OPENED AUGUST 13, 1996 FOR THE PURCHASE OF AN
Expansion Joint INCINERATOR EXPANSION JOINT AND AWARD OF BID TO EXPANSION JOINT
SYSTEMS ($10,170.00)
Mutoh Sign (H) REPORT ON QUOTATIONS AND AUTHORIZATION FOR PUBLIC WORKS TO
Plotter PURCHASE MUTOH SIGN PLOTTER FROM PERFORMANCE SIGN PRODUCTS
($6,486.59) _
Uniforms (1) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORMS AND LAUNDRY
and Laundry SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE, AND TREATMENT PLANT
Service
EMPLOYEES
Emergency (K) AUTHORIZATION TO CALL FOR BIDS FOR THE EMERGENCY GENERATOR FOR
Generator THE FIVE CORNERS TANKS
Detective'sa(L) APPROVAL OF PURCHASE OF NEW DETECTIVE'S CAR
Reso.851 (M) RESOLUTION NO. 851 UPDATING THE CHARGES AND FEES FOR THE
Public PHOTOCOPYING AND TRANSCRIPTION OF PUBLIC RECORDS
Records
Ord108 (N) ORDINANCE NO. 3108 CHANGING THE PROCESS FOR INCREASING BUILDING
Reso 852 PERMITS FEES AND RESOLUTION NO. 852 INCREASING SUCH FEES
Building
Permit Fees
AUTHORIZATION TO CALL FOR BIDS FOR THE ROOF REPLACEMENT PROJECT FOR THE
EDMONDS LIBRARY, NEW CITY HALL AND EDMONDS MUSEUM (FORMERLY CONSENT
AGENDA ITEM J)
Councilmember Nordquist asked if the roof replacement projects would be bid separately for each
building. City Engineer Jim Walker answered yes, they would be individually priced and could be
awarded individually.
oof
R pl cement COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT
Project EARLING, FOR APPROVAL OF ITEM J (AUTHORIZATION TO CALL FOR BIDS FOR THE
ROOF REPLACEMENT PROJECT FOR THE EDMONDS LIBRARY, NEW CITY HALL AND
EDMONDS MUSEUM). MOTION CARRIED.
3. AUDIENCE
Adult Enter. Tony DiPangrazio, 23607 Highway 99, Edmonds, spoke in opposition to an Adult Entertainment zone in
tainment the south end of the City, off Highway 99. He described how the residents of the neighborhood had
"taken back the neighborhood" last year following numerous problems. If an Adult Entertainment Zone
was necessary in the City, he recommended it be placed near a police station or on the Union Oil
property owned by the Port. Further, he suggested the licensing be such a deterrent that dancing would
not be profitable. He summarized his neighborhood did not want the Adult Entertainment Zone placed in
their area and promised a fight if it were.
City Attorney Scott Snyder encouraged Mr. DiPangrazio (and others) to make comments at the Council's
public hearing as comments made during the audience participation portion would not become part of the
legislative record on this matter.
Edmonds City Council Approved Minutes
August 20, 1996
Page 2
Rich Demeroutis, 921 Pine, Edmonds, questioned the price the City paid for the Financial Center
a;n8 Building, noting the appraisal of the building, requested by the City, was $3.95 million but the City
purchased the building for $4.345 million. He said the May 2 minutes explained the reason for the
difference was the owners and tenants were required to vacate the building at a specified time, whether
they wanted to or not. He felt the City should negotiate a settlement with the former owners of the
building to recoup the $395,000 difference. City occupancy of the building has now been delayed until
April or May, 1997. Further, he questioned whether the possibility of a third floor collapse during a
strong earthquake, identified in a structural review in 1995, had been discussed. He questioned whether
an additional $4-$5 million added to the bond would have resulted in 1994 UBC new construction. He
requested renovation estimates be provided to him as soon as possible.
4. REPORT ON COUNCIL COMMITTEE MEETINGS OF AUGUST 13,1996
Public Safety PUBLIC SAFETY COMMITTEE
Committee Public Safety Committee Chair Petruzzi advised the four items the Committee discussed were placed on
the Council's agenda this evening.
Comm. sere COMMUNITY SERVICES COMMITTEE
Committee Community Services Committee Chair Myers advised the Committee discussed three items, the first a
proposed ordinance changing the process of increasing building permit fees and proposed increases to
such fees. The Committee recommends the fees not be part of the ordinance to eliminate the need to
amend the ordinance when fees are changed. They voted to increase fees as proposed by staff to cover
the actual cost of processing and review of building permits (Consent Agenda Item N). The second item,
discussion of Treatment Plant Telemetry and Control System, was placed on the Council agenda. The
final item discussed was a proposed change to off-street parking stall dimensions. The Committee
directed staff to schedule a public meeting to allow input from citizens at the next Community Services
Committee meeting. He invited anyone who was interested to make a presentation.
FINANCE COMMITTEE
Commiuee Finance Committee Chair Nordquist advised six of the nine items discussed were placed on the Council's
agenda this evening. He questioned whether the contract for the Professional Service Agreement for
Temporary Help in the Fire Department had been revised as requested. City Attorney Scott Snyder
indicated paragraph 4 of the contract in the Council's packet was revised to clarify the independent
contractor language. Next, the Committee continued their discussion on cellular tower taxation, and
agreed the City's existing ordinance was satisfactory in light of a letter from Mr. Snyder which indicated
the City of Tacoma's ordinance was very similar to Edmonds' ordinance. The Committee also reviewed
travel expenses for the first half of 1996.
ring 5. HEARING ON A REQUEST TO AMEND THE CITY'S OFFICIAL STREET MAP TO DELETE
FI�eSY96-72 THE POTENTIAL FUTURE CREATION OF THE 88TH AVENUE WET RIGHT-OF-WAY
asienve.w R-0-W BETWEEN 218TH STREET SOUTHWEST AND 220TH STREET SOUTHWEST, AN
AMENDMENT TO THE OFFICIAL STREET MAP OF THIS NATURE WOULD ABSOLVE
OWNERS' PROPERTY WITHIN THIS PORTION OF THE 88TH AVENUE WEST RIGHT-OF-
WAY CORRIDOR FROM FUTURE DEDICATIONS OF PROPERTY TO -COMPLETE THE
PROPOSED STREET (Applicant: Richard and Nancy Hale / File No ST-96-72)
Current Planning Supervisor Jeff Wilson explained this is a request to amend the City's Official Street
map. The City's adopted Official Street Map shows existing rights -of -way and also shows planned line
rights -of -way where streets may occur in the future. He displayed a vicinity map and identified the
potential • 88th Avenue West right-of-way. The applicant's request is to delete the potential for a future
Edmonds City Council Approved Minutes
August 20, 1996
Page 3
88th Avenue West right-of-way between 218th Street Southwest and 220th Street Southwest,
approximately 60-feet in width. Following a public hearing on July 12, 1996, the Hearing Examiner
recommended denial of the request for an amendment to the Official Street Map. Issues considered in
his review process included documentation provided by City departments. Park and Recreation was
concerned with potential bikeway/pathway connections between 218th and 220th and comments were
submitted by both the Fire and Police Departments expressing concern that elimination of this right-of-
way would preclude future development of the street and the ability to improve emergency access to the
area. Public Works initially believed a 10-inch water main ran through the applicants property.
Subsequent to the Hearing Examiner's hearing, it was clarified the waterline is not on the applicant's
property but is adjacent to it with the exception of a small portion on the southwest corner of the
applicant's property. The Engineering Department indicated there were policy decisions to be made on
this issue as the current Transportation Plan does not address whether the City wishes to expand upon a
grid system as a means of moving and reducing traffic on arterial streets or direct traffic toward arterial
streets and remove the grid pattern. The area surrounding the applicant's property is zoned RS-8, single
family; the applicant's property has the potential for subdivision into additional lots, potentially up to
eight lots. The area to the south is currently developed and a private road exists approximately to 219th.
Councilmember Petruzzi noted the documentation submitted by the Police Department recommends
denial of the appeal. However, a letter from the applicant indicated the Hearing Examiner did not hear
testimony from the Police Department at the hearing.
Police Chief Tom Miller stated a memo was submitted by Assistant Police Chief Greg Wean, which he
also supported, indicating the Police Department was opposed to the deletion of the right-of-way due to
possibly reduced emergency response times in the future. The easement, if eventually opened, would
provide an opportunity to drive straight through or into this area.
Councilmember Petruzzi noted the documentation submitted by the Fire Department indicated they were
also opposed to the deletion of the future street creation. However, the Hearing Examiner did not
question the Fire Department regarding its recommendation.
Fire Chief Michael Springer referred to Exhibit 8, the Fire Department's position statement, and
explained the fire station in the Esperance area must alter their straight route of travel response to go
around this area. A road in this area is viewed as a positive option for improved response time and
would allow a straight route from 236th to Bowdoin Way on 88th Avenue West.
Richard Hale, 8718 - 218th St. SW, Edmonds, explained he and his wife, Nancy, requested the
amendment and are asking for a fair hearing based on facts, not assumptions. They feel the Hearing
Examiner ignored the Planning Department's testimony and the City is internally inconsistent in its
adherence to the Comprehensive Plan's Coordinated Grid Street System. They also feel the Hearing
Examiner ignored the comments made by neighbors regarding the negative impact to the integrity of the
neighborhood if 8.8th Avenue were extended. He referenced Findings, Conclusions and
Recommendation of the Hearing Examiner, Section D (Technical Committee) regarding the 10-inch
main water line in the right-of-way. In his discussions with staff, he Yearned Public Works assumed the
City already owned the right-of-way and were misguided by an error in the Water Department map. The
City actually has had a 10-foot easement on the adjacent property since 1960. The Engineering
Division's statement that they would support denial or approval if a pedestrian/bike easement were
provided (Page 8 of the Hearing Examiner's Decision) was given little weight. He referred to a memo
from Kurt Vinish, City Engineer, indicating how he felt a dilemma was caused by the Comprehensive
Edmonds City Council Approved Minutes
August 20, 1996
Page 4
Plan not adequately addressing the policy issue of whether traffic should be concentrated on arterial
streets to reduce traffic on other streets or if it were more advantageous to construct more roads and
reduce traffic on 9th Avenue. Construction of 88th Avenue West from 220th St. SW to 218th St. SW
will create additional traffic through the neighborhood. Either approach is supported by the
Comprehensive Plan and the Engineering Department would, therefore, support either alternative,
although they preferred to have a bike/pathway. Mr. Hale referred to page 9, Item 2, regarding the Parks
and Recreation Department's recommended denial due to the inclusion of this area on the Comprehensive
Park Plan for bicycle and pedestrian access. He has been unable to find any existing plan showing a
connecting pedestrian or bike path and questioned why the water line easement could not be used as a
pedestrian/bike path. Further, he questioned why the Parks and Recreation Department did not support
approval with the condition that an easement be provided.
Mr. Hale referenced page 9, Item 3 regarding the Police Department's opposition due to the long term
benefit provided by improved access. However, the Hearing Examiner did not question the Police
Department nor was evidence provided to support significantly reduced response times. He referenced
page 9, Item 4, regarding the Fire Department's opposition due to the impaired long term benefit of
improved access and response to emergencies and pointed out the Hearing Examiner did not question the
Fire Department. The neighborhood is protected by fire stations 0.4 mile away and another 0.6 mile
away, requiring only a one block detour to respond to the area. Although the Police and Fire
Departments may prefer a grid system, residents of Edmonds prefer quieter neighborhoods. He pointed
out there is no funding identified in the Capital Improvement Plan to install a street in this location.
It was pointed out the Hearing Examiner indicated the two parcels on either side of the street have
significant potential for subdivision in the future and the parcel to the west (Yesberger) would most
logically be served by an extension of 88th Ave W and the garage located on the proposed right-of-way
moved. Mr. Hale responded the parcel to the west (Yesberger) would not logically be served by an
extension of 88th Ave W but rather by an access driveway on the west side which would not require the
building to be moved and all subdivided properties to the west of Yesberger are accessed in this manner.
The possible subdivision of the Hale property is under discussion with staff and an outside planner —the
access driveway could be located on the west side of his property and would not require the construction
of a road and would retain the existing trees. He concluded the City should show substantial just cause
to take private property from its owners. He requested approval or a new hearing with a Hearing
Examiner who would question the City's recommendations and consider alternatives for the future
development of their property.
Nancy Hale, 8718 218th St. SW, Edmonds, stated she did not want this street.
Mayor Fahey opened the audience participation portion of the hearing.
Mike Betcher, 8805 220th St. SW, Edmonds, identified his property on the vicinity map, noting his home
was the first built in this neighborhood in 1954. He explained the proposed right-of-way would destroy
trees on one side and eliminate the end of his garage. He explained he moved into this neighborhood as
it was a family area, away from the main street, that provided a safe area for his children to play. He was
opposed to putting this road on the map so the City could eventually take his property. He explained this
is an established neighborhood and insufficient space exists for a street. A street would eliminate the
front yards of several homes.
Edmonds City Council Approved Minutes
August 20, 1996
Page 5
Chris Gradwohl, 8631 218th St. SW, Edmonds, noted the City faces the challenge of determining how to
preserve the small town atmosphere as well as accommodate increased traffic in the City. The
Comprehensive Plan does not seem to address how to move traffic from the I-5 corridor into Edmonds
and a decision whether to use a grid system or arterials has not been made. He felt the use of arterials
was preferable as they have less impact on neighborhoods. He expressed concern with additional traffic
on 218th as it is a very narrow street and would become more dangerous for pedestrians. He did not
want their street to become a highway to Edmonds; not approving this street would maintain it as a
neighborhood. Although a grid system would be ideal, the Fire and Police Departments' current response
time is more than adequate. He summarized this street is not needed and there is no reason to take
citizens' property and effect the neighborhood in a negative manner.
Rick Judd, 8706 218th St. SW, Edmonds, said his property is to the east of the Hale's property. They
were attracted to Edmonds because many roads are not through streets which creates neighborhoods. On
the one occasion they needed the police, their quick response time indicated there was not a problem
with access. He concluded there is no reason to have a street in this location.
Jodi Judd, 8706 218th St. SW, Edmonds, explained she and her husband work in downtown Seattle and
chose 218th Street because of the neighborhood and their intent to start a family. She believed a street
would have a significant negative effect on the neighborhood. The police response time is very fast,
even without the street.
Fern Sheets, 8721 218th St. SW, Edmonds, spoke in opposition to a street, stating there was too much
traffic on the narrow 218th now and the corner of 218th and 88th is dangerous. Police vehicles are often
in their neighborhood now and the fire department response time is adequate.
Robert Conrad, 21903 88th Ave W, Edmonds, said there are five children under the age of five in this
area as well as the possibility of a day care in this quiet neighborhood. He assumed the access was
adequate at this time and felt there was not enough platable land available to justify adding another street
unless the City intends to rezone the area to high density or commercial. He summarized the street was
not necessary and there was no justifiable reason for the street.
Sue Coe, 21903 88th Ave W, Edmonds, spoke in opposition to the street, stating the lots in the area are
very small and a street would go through her front yard. The daycare next door would also be impacted
by a street. The neighborhood is used to this private, dead-end street.
Maureen Schroeder, 8934 218th St. SW, Edmonds, explained in 1982 they moved to 92nd Avenue but
the street was too busy for their small son so they moved to 84th. When traffic increased there, they
moved to 218th so their children would have a safe area to play. She urged they City not to destroy this
diverse neighborhood as it is a very precious asset.
Ed Black, 88th and 217th, Edmonds, explained traffic now comes from Bowdoin Way to 218th, and a
through street would increase that traffic dramatically. They want to keep their neighborhood quiet like
it is now.
There being no one else present wishing to address the Council on this matter, Mayor Fahey closed the
audience portion of the hearing and asked Mr. Hale to make a brief summary.
Edmonds City Council Approved Minutes
August 20, 1996
Page 6
Councilmember Petruzzi observed there had been a lot of research done and a great deal of emotion and
concern expressed by the neighborhood. He asked if there was any action pending for a road. Mr. Hale
answered no.
Councilmember Petruzzi asked if the City made any changes recently to cause concern for the
neighborhood. Mr. Hale explained the area was recently annexed and they had no knowledge of the
proposed street map until the annexation. He acknowledged there were no immediate plans for a road,
but the proposal hangs over the neighborhood as a street would negatively effect property values. If he
were to subdivide his property, he would be required to construct one- half of the 60-foot-wide street and
the adjacent property owner would be required to .construct the other half. A road would destroy the
adjacent property owner's garage as well as another garage down the street. He felt the requirement for a
street was similar to extortion.
Councilmember Petruzzi referred to Mr. Hale's letter, particularly to the easement for a pedestrian/bike
path and Public Works and asked if the neighborhood would be agreeable to such an easement. Mr. Hale
responded he was not certain, although they would prefer not to have a bike path.
COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO
EXTEND THE HEARING FOR TEN MINUTES. MOTION CARRIED.
Councilmember Petruzzi referenced page 6, Item 2, of the Council packet and asked in the event the land
was subdivided, would the Hale's proposal for an access driveway be acceptable to staff. Mr. Hale
answered they were not informed of the proposed street map when they proposed the street amendment.
However, in discussion with staff, there is sufficient room for an access road 200-feet long but a street to
the rear of the property would not be necessary. He stated a subdivision would be required to construct
200-feet of roadway but not the additional 100-feet to make it a through street. If the street is required,
approximately one acre is required in addition to the cost of constructing the street.
Councilmember Petruzzi asked if there was any proposed County right-of-way in this area. Mr. Hale
answered no.
City Attorney Scott Snyder spoke to Mr. Hale's use of the word, "extortion", stating the City was only
mitigating the impacts of future development. He pointed out, although the neighborhood does not want
traffic through their neighborhood; they will have to deal with the traffic generated by development
within the neighborhood. Mr. Hale responded there are few buildable lots in the area and the impact
would be insignificant.
Mr. Wilson said this is a policy decision for the Council on how the City looks at traffic moving to and
through the City. The Hearing Examiner attempted to look at the existing policies in the Comprehensive
Plan and evaluate them to anticipate the long term needs of the City. He noted this area was annexed
approximately four years ago. He reiterated this was a future right-of-way not a current plan to develop
a street. The construction of a right-of-way would be dictated by future development within the
neighborhood. The potential for up to 8 lots on Mr. Hale's property determines the 30-foot right-of-way;
the Yesberger property also has the potential to subdivide which would most reasonably be accessed
from the 88th Street extension. He requested the Council consider Exhibit 4, the memo from Public
Works Department, regarding the location of the water main. The Public Works Department is
concerned with continued access for maintenance of the water line. Further, the Police and Fire
Departments have concerns with future access due to increasing traffic volumes in the City which affect
existing streets in the City.
Edmonds City Council Approved Minutes
August 20, 1996
Page 7
Councilmember Petruzzi acknowledged the Police and Fire Department's desire for a grid system, stating
that is not always the best option. He asked Mr. Snyder if it was possible to uphold the appeal, overrule
the Hearing Examiner and place a condition requiring an easement? Mr. Snyder answered yes, the City's
Master Street Plan plans for streets and vehicular traffic as well as pedestrian/bike traffic and utilities.
COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO
AMEND THE MASTER STREET MAP TO DELETE THE PLANNED LINE RIGHT-OF-WAY
FOR VEHICULAR TRAFFIC ON 88TH AND MAINTAIN PLAN LINES FOR PEDESTRIAN AND
BICYCLE PATHWAYS AND UTILITY ACCESS.
Councilmember Myers agreed another street was not needed but wantedto maintain the access for a
pedestrian/bicycle path.
Councilmember White explained when he and his wife chose their home, the most important factor was
the neighborhood.. He expressed concern with the City's annexation of this area changing the character
of the neighborhood. Although there are no current plans to develop a street, he understood the concern
of the neighborhood.
Council President Earling indicated he would support the motion but felt the Council should address the
policy issues raised by staff, such as other streets in the City with similar circumstances. He said the
City must be cautious about giving up their rights to property.
MOTION CARRIED.
Mayor Fahey declared a brief recess at this time.
6. DISCUSSION OF UPGRADE TO TREATMENT PLANT SCADA SYSTEM
?reatment
Plant
Scnon System Councilmember Myers reported the Community Services Committee recommended the upgrade but
wanted staff to explain the funding.
Treatment Plant Manager Stephen Koho explained the SCADA system controls monitoring and data
acquisition functions in the treatment plant. The current system is old technology and as technology
changes, support for the old system is difficult to find. The upgrade is sought as the SCADA system is
failing and parts are difficult to find and hardware networking is unavailable. As the need to upgrade
was anticipated, $30,000 was included in the 1996 Capital Improvement Project (CIP) budget.
Additional CIP funds are also budgeted in 1997 to implement the design performed in 1996. Expenses
for this project will not impact the general fund and is funded by the Capital Improvement Fund for the
Treatment Plan as set up in the recent arbitration order with the other agencies participating in the plant.
COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO
AUTHORIZE STAFF TO ADVERTISE FOR REQUEST FOR QUALIFICATIONS FOR A
CONSULTANT TO DESIGN AND SPECIFY THE NEW CONTROL AND MONITORING
SYSTEM FOR THE TREATMENT PLANT. MOTION CARRIED.
Para
7. AUTHORIZATION TO HIRE THREE POLICE OFFICERS UNDER COPS UNIVERSAL GRANT
oEFaers -
Grant police Chief Tom Miller explained he met with the Public Safety and Finance Committees to discuss the
$250,000 grant they received from the Federal Government under the COPS Universal Grant. He
Edmonds City Council Approved Minutes
August 20, 1996
Page 8
explained new officer positions, authorized due to annexations, were staggered due to revenue shortfalls.
The last of the annexation positions is anticipated to be filled on September 1. It is proposed that the
position be funded 50% for three,years by the COPS Universal grant. It is proposed the second position
in the COP Universal Grant provide the matching funds for the Youth Services position with the
remainder funded by a grant from Stevens Hospital. Therefore, that position would be funded 100%
from funds other than the General Fund. Further, he proposed the City move forward this year with
hiring the officer anticipated for the potential annexations in Perrinville, with 50% funding provided by
the COPS grant and 50% from the General Fund. In both the Public Safety and Finance Committees, the
issue of what happens in three years arose. These positions will require 100% funding in three years
(approximately $75,000 each plus inflation), and it is anticipated these positions can be absorbed at the
end of three years.
Councilmember Nordquist expressed concern about committing future Councils to funding those
officers. He expressed concern that Police and Fire represented 48% of the City's.budget and the areas to
be annexed are not on record and no funds are coming in. He did not object to additional police officers
but the needs of other departments must also be considered.
Chief Miller explained one officer was already funded as a result of the annexation to keep the City at its
ratio of 1.3 officers per thousand citizens. The second position in the COPS grant would augment
funding provided by Stevens Hospital. Regarding the Perrinville position, calls for service are up 20%
this year over last due in part to annexations. The Police Department is attempting to maintain its ratio
of officers to citizens as well as maintain reasonable call response times.
Mayor Fahey noted although the anticipated revenue from equalization tax was delayed, the City began
providing services in the annexed areas as soon as annexation took place. Population has increased from
30,000 to over 35,000 due to annexations and the City knew additional staff would be necessary to
maintain service levels in the City. If staffing is not maintained, service levels are decreased throughout
the City, not only in the annexed areas. She felt the grants provided an opportunity to fund officers
already included in the budget. Even if the Perrinville annexation does not occur, a significant amount of
the Esperance area will likely annex into Edmonds and additional staff will be necessary. Although the
Police Department represents a significant portion of the City budget, that is what citizens indicated they
wanted in surveys and with their approval of the Public Safety Bond issue.
Councilmember Petruzzi said the Public Safety Committee discussed and approved acceptance of the
COPS Grant, subject to financial analysis. He asked if discussions had been held with Finance Director
Art Housler regarding three year projections and long range financing. Chief Miller answered he and
Mayor Fahey met with Personnel Manager Brent Hunter and Mr. Housler to discuss the initial impacts
and the "roll -up" costs in three years. It was agreed the costs could be absorbed in three years.
Councilmember Petruzzi acknowledged calls for police service have increased. Although the City may
be slightly over -staffed for a short period of time, he would recommend acceptance of the grant provided
the financial analysis has been done and the Mayor agrees.
Councilmember Haakenson agreed with the comments made by Councilmember Petruzzi and Mayor
Fahey. However, as a member of the Finance Committee, he was concerned what happens in three
years. He asked Mr. Housler if the City could absorb the "roll -up" costs in three years.
Edmonds City Council Approved Minutes
August 20, 1996
Page 9
Administrative Services Director Art Housler indicated he has focused primarily on 1996, 1997 and 1998
and has not made projections beyond 1999. Original projections, provided at the Council retreat through
2000, looked good. However, since then some problems have occurred with the State Shared Revenues
and court activities and some revenues have been reduced. In discussion with Mayor Fahey and
Personnel Manager Brent Hunter, Chief Miller gave assurance that he can absorb these additional costs
after three years at the existing level of his budget.
Mayor Fahey noted the bond issue for the library ($345,000 per year) will be completed in 2000 which
will free up additional money to be reallocated. Further, rather than laying off officers, the positions
could be absorbed by attrition.
Councilmember Myers asked if a "Non -Continuing" contract could be offered to these officers, which
would not guarantee future employment. Mr. Snyder answered no. Councilmember Myers expressed
concern with funding in three years and how difficult it would be to lay off an employee. Mr. Snyder
clarified the difficulty would be politically rather than legally as the Council does have the ability to
reduce staffing.
COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO AUTHORIZE THREE POLICE OFFICERS UNDER THE COPS UNIVERSAL
GRANT. THE EXPENSE REQUIRES $225,000 FROM THE COPS UNIVERSAL GRANT, $75,000
FROM THE STEVENS HOSPITAL GRANT AND $150,000 FROM THE GENERAL FUND OVER
THE NEXT THREE YEARS. MOTION CARRIED, COUNCILMEMBERS NORDQUIST AND
MYERS OPPOSED.
No re- 8. PROPOSED ORDINANCE REGARDING NO RE -PARKING IN THE SAME ONE HUNDRED
packing in BLOCK
the same 100 '
block
Mayor Fahey explained this was discussed by the Public Safety Committee last week and brought to the
full Council due to concerns expressed by some Councilmembers.
Karen Wiggins, Chair of the Downtown Edmonds Parking Committee, 152 Third Avenue S, Edmonds,
explained the proposed ordinance would prohibit re -parking in the same 100 block and open downtown
streets to customer parking. The three hour parking limitation would remain. It is proposed this would
be started as a six month pilot program in September along with the second half of the employee pilot
program. Employees have three programs from which to choose —an employee parking permit, ride
sharing or parking in satellite parking lots. A letter will be sent to downtown businesses asking them to
inform their employees as well as asking them to monitor their customers' needs to determine if more
than three hours is necessary. First time offenders will receive a warning and possibly a letter describing
the program.
Mayor Fahey stressed the proposed ordinance would only be applicable in areas where parking time
limits are currently in force.
Parking and Ordinance Enforcement Officer Debbie Dawson described the history of parking tickets in
the City including a one-half .reduction in the cost of a parking ticket if paid within 24 hours and the
escalating fine system for repeat offenders. The escalating fine system and the employee permit program
have been effective in moving parking to outlying areas and opening the downtown area for customer
parking. However, some employees continue to park in the downtown area and evade citations. Seattle,
Bremerton, Everett, and Vancouver currently have the proposed ordinance. Vehicle licenses would be
entered into a laptop computer and a citation issued if the vehicle remained in the same 100 block three
hours later.
Edmonds City Council Approved Minutes
August 20, 1996
Page 10
Councilmember White asked if consideration had been given to the effect this would have on employees
who must come and go as part of their job. Ms. Wiggins said it was hoped employees would be
considerate of neighborhood businesses and utilize the employee parking permit program.
Councilmember Van Hollebeke supported a six month test as recommended by the Parking Committee.
Council President Earling asked if employees whose job required they come and go frequently, such as
in his business, would be required to pay tickets. Officer Dawson replied citations are issued as a result
of a violation and an individual has the right to dispute the ticket. Council President Earling felt that
would be counterproductive.
Ms. Wiggins explained the ultimate goal is to eliminate employee parking in the downtown business
area; to improve the health of the downtown area, employees may be required to walk a slight distance.
Council President Earling questioned employees who come and go several times during a day using the
employee permit parking.
Council President Earling stated his appreciation for the work the parking committee has done over the
past 3-4 years, although he felt the programs have simply pushed parking to other areas. He urged the
Parking Committee to address the long term need for parking and make a recommendation for purchase
of land for parking. He expressed concern this ordinance was an example of over -legislating.
Mayor Fahey remarked much of the parking problem in Edmonds is based on perception; customers feel
they should be able to park in front of their destination since Edmonds is a small town. The reality is
parking is usually available within 2-3 blocks, similar to the distance one walks at a mall. A parking
lot/garage would also require customers to walk. She preferred downtown streets accommodate
customers of business rather than providing parking for business owners and employees.
Councilmember Haakenson pointed out the big picture is to ensure downtown merchants have adequate
parking for customers. He supported a six month trial period. Councilmember Myers agreed.
COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO
ADOPT THE PROPOSED ORDINANCE WITH A SUNSET DATE SIX MONTHS AFTER ITS
ADOPTION.
Council President Earling recalled a citizen's comment regarding the elimination of fireworks in the City.
The citizen did not support fireworks but questioned how much elected officials should legislate some
issues. Council President Earling said this was a similar situation and felt the City was over -managing
by prohibiting vehicles from parking in the same 100 block during the day. He preferred the City work
on the larger policy issue of creating more parking.
MOTION CARRIED, WITH COUNCIL PRESIDENT EARLING OPPOSED.
City Attorney Scott Snyder indicated he would place the ordinance with a sunset clause, on the next
Consent Agenda.
F;renett. 9. REQUEST FOR PROFESSIONAL SERVICES CONTRACT FOR TEMPORARY HELP IN THE
FIRE DEPARTMENT
Fire Chief Michael Springer explained they discovered that a part-time clerical person in the Fire
Department, initially established for secretarial and general software duties, had the talent and ability to
Edmonds City Council Approved Minutes
August 20, 1996
Page 11
retrieve data from SnoCom and covert it into accurate, usable data for the City. This data was recently
used to establish the number of emergency runs for the Esperance area and justify the purchase of the
Esperance fire station and personnel, a cost factor that is approaching $1000 per emergency response.
This part-time person has exceeded the allotted hours for 1996; therefore, three options were explored —
regular employment, contract employment, and reduction of present work hours. Regular employment
this year was not felt to be a viable option, and a reduction in work hours was not viable as the workload
will continue at the same level. Therefore, contract employment was viewed as the preferable option and
a temporary professional services contract through December 31, 1996 has been prepared by City
Attorney Scott Snyder. It is important the Comprehensive Human Resource Study consider this position
to determine if it is a viable option for a full-time or 2/3 position next year. He requested the Council
authorize the Mayor to enter into this Professional Service Agreement for temporary help in the Fire
Department. Questions from both the Public Safety and Finance Committees centered on the contract
itself; he asked Mr. Snyder to address the changes made to the contract.
City Attorney Scott Snyder explained the independent contractor status had been clarified in Section 4 of
the contract. He cautioned the Council and staff that this position must be closely monitored to ensure
the duties remain as specified in the contract.
Councilmember Nordquist questioned whether the duties outlined in the contract were similar to the
City's existing Data Systems Operator. He supported approval of the contract as long as it remained
within the guidelines established for independent contractor status. He requested the Human Resource
Study consider this position.
For Councilmember White, Chief Springer explained the Enhanced 911 software system engineered at
SnoCom is very unique, detailed and complicated. This individual spent many hours learning how the
software collects the data, and how to extract it. He indicated this individual is the only person in
southwest Snohomish County, including employees and the Director of SnoCom, that can do this
specialized extraction. The engineers who developed the software could, of course, provide this service
but their hourly rate would be enormous. Chief Springer advised this individual is sought after by other
fire departments to be the person to collect all the data and distribute it to all fire departments.
COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO AUTHORIZE THE MAYOR TO ENTER INTO A PROFESSIONAL
SERVICES CONTRACT FOR TEMPORARY HELP IN THE FIRE DEPARTMENT.
Councilmember Myers expressed concern with hiring a consultant without allowing others to apply for
the position.
MOTION CARRIED.
FfAFunds/ 10. AUTHORIZATION TO SIGN AGREEMENT BETWEEN COMMUNITY TRANSIT AND CITY
Muldmodal OF EDMONDS FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM THE
Project FEDERAL TRANSIT ADMIN_IS-T TION (FTA) FOR MULTIMODAL TRANSPORTATION
CENTER PROM
Community Services Director Paul Mar explained the City applied for this grant in 1994. With the help
of the staff at Community Transit, the City has an agreement for consideration, as well as the FTA
contract. For Councilmember Petruzzi, Mr. Mar advised it would be at least 120 days before the City
received any funds.
Edmonds City Council Approved Minutes
August 20, 1996
Page 12
COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO
AUTHORIZE THE SIGNING OF THE AGREEMENT BETWEEN COMMUNITY TRANSIT AND
CITY OF EDMONDS FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM
THE FEDERAL TRANSIT ADMINISTRATION (FTA) FOR MULTIMODAL TRANSPORTA-
TION CENTER PROJECT. MOTION CARRIED.
11. MAYOR
Mayor Fahey encouraged attendance at Concerts in the Park on Sundays and Children's Concerts at the
amphitheater on Thursday afternoons.
Mayor Fahey requested the Council affirm the decision to appoint Dale Hoggins as the second alternate
on the Cemetery Board.
Cemetery
Appointment COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO
APPROVE THE APPOINTMENT OF DALE HOGGINS TO THE CEMETERY BOARD.
MOTION CARRIED.
12. COUNCIL
Council President Earling reminded the Council of the Human Resources meeting on August 29 from
5:30 p.m. until 9:30 p.m. He further asked the Council's preference for rescheduling the September 10
Committee Meetings, due to the Gubernatorial debate in the Plaza Room on September 9 and 10. It was
the consensus of the Council to hold the Committee Meetings on September 10, prior to the debate.
Mayor Fahey requested the Council's Long Range Financial Planning Task Force determine a date to
meet with Mr. Housler and her regarding budget projections. Councilmember Myers advised he would
contact the members of the committee and select a date.
Councilmember Nordquist expressed the Finance Committee's and the Council's thanks to the City Clerk
for the preparation of a pamphlet outlining the services available from City departments to businesses in
the City.
Councilmember Haakenson reported the Port withdrew its proposal for a stacked storage facility and will
resubmit a plan that meets the City's requirements.
With no further business, the meeting was adjourned at 9:52 p.m.
BARBARA S. FAHEY, MAYOR SANdDRA S: CHASE, CITY CLERK
Edmonds City Council Approved Minutes
August 20, 1996
Page 13
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 a.m.
AUGUST 20, 1996
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1
q
3.
4.
APPROVAL OF AGENDA
CONSENT AGENDA ITEMS
(A)
ROLL CALL
(B)
APPROVAL OF COUNCIL MINUTES OF AUGUST 6, 1996
(C)
APPROVAL OF CLAIM WARRANTS #11661 THRU #11804 FOR THE WEEK OF AUGUST 5, 1996 IN THE
AMOUNT OF $345,389.45; APPROVAL OF CLAIM WARRANTS #9188 THRU #11947 FOR THE WEEK OF
AUGUST 12, 1996 IN THE AMOUNT OF $190,270.43; AND APPROVAL OF PAYROLL WARRANTS #11671
THRU #11984 FOR THE PERIOD JULY 16 THRU JULY 31, 1996 IN THE AMOUNT OF $529,920.02.
(D)
ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM NEVA C. SULLIVAN (Amount Unknown)
(E)
REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JULY 31, 1996
(F)
REPORT ON BIDS OPENED AUGUST 5, 1996 FOR THE PURCHASE OF A TRAILER MOUNTED AIR,
COMPRESSOR AND AWARD OF BID TO ACKLEY TOOL COMPANY ($11,686.35)
(G)
REPORT ON BIDS OPENED AUGUST 13, 1996 FOR THE PURCHASE OF AN INCINERATOR EXPANSION
JOINT AND AWARD OF BID TO EXPANSION JOINT SYSTEMS ($10,170.00)
(H)
REPORT ON QUOTATIONS AND AUTHORIZATION FOR PUBLIC WORKS TO PURCHASE MUTOH SIGN
PLOTTER FROM PERFORMANCE SIGN PRODUCTS ($6,486.59)
(1)
AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORMS AND LAUNDRY SERVICE FOR PUBLIC
WORKS, PARK MAINTENANCE, AND TREATMENT PLANT EMPLOYEES
(J)
AUTHORIZATION TO CALL FOR BIDS FOR THE ROOF REPLACEMENT PROJECT FOR THE EDMONDS
LIBRARY, NEW CITY HALL AND EDMONDS MUSEUM
(K) AUTHORIZATION TO CALL FOR BIDS FOR THE EMERGENCY GENERATOR FOR THE FIVE CORNERS
TANKS
(L) APPROVAL OF PURCHASE OF NEW DETECTIVE'S CAR
(M) PROPOSED RESOLUTION UPDATING THE CHARGES ANP FEES FOR THE PHOTOCOPYING AND
TRANSCRIPTION OF PUBLIC RECORDS
(N) PROPOSED ORDINANCE CHANGING THE PROCESS FOR INCREASING BUILDING PERMITS FEES AND
PROPOSED INCREASES TO SUCH FEES
AUDIENCE (3 minute limit per person)
(95 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF AUGUST 13, 1996
1
�l
CITY COUNCIL MEETING AGENDA
AUGUST 20, 1996
PAGE 2
5. (40 Min.) HEARING ON A REQUEST TO AMEND THE CITY'S OFFICIAL STREET MAP TO DELETE THE POTENTIAL
FUTURE CREATION OF THE 88TH AVENUE WEST RIGHT-OF-WAY BETWEEN 218TH STREET
SOUTHWEST AND 220TH STREET SOUTHWEST. AN AMENDMENT TO THE OFFICIAL STREET MAP OF
THIS NATURE WOULD ABSOLVE OWNERS' PROPERTY WITHIN THIS PORTION OF THE 88TH AVENUE
WEST RIGHT-OF-WAY CORRIDOR FROM FUTURE DEDICATIONS OF PROPERTY TO COMPLETE THE
PROPOSED STREET. (Applicant: Richard & Nancy Hale / File No. ST-96-72)
6. (15 Min.) DISCUSSION OF UPGRADE TO TREATMENT PLANT SCADA SYSTEM
7. (20 Min.) AUTHORIZATION TO HIRE THREE POLICE OFFICERS UNDER COPS UNIVERSAL GRANT
8. (10 Min.) PROPOSED ORDINANCE REGARDING NO RE -PARKING IN THE SAME ONE HUNDRED BLOCK
9. (15 Min.) REQUEST FOR PROFESSIONAL SERVICES CONTRACT FOR TEMPORARY HELP IN THE FIRE
DEPARTMENT
10. (10 Min.) AUTHORIZATION TO SIGN AGREEMENT BETWEEN COMMUNITY TRANSIT AND CITY OF EDMONDS
FOR PASS THROUGH OF SECTION 3 DISCRETIONARY FUNDS FROM THE FEDERAL TRANSIT
ADMINISTRATION (FTA) FOR MULTIMODAL TRANSPORTATION CENTER PROJECT
11. (5 Min.) MAYOR
12. (15 Min.) COUNCIL
Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice lot
Special accommodations. The Council Agenda . appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears
the following Wednesday,"Friday and Monday at noon on Channel 32.