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09/24/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES SEPTEMBER 24, 1996 The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember STAFF PRESENT Michael Springer, Fire Chief Tom Miller, Police Chief Paul Mar, Community Services Director Arvilla Ohlde, Parks and Recreation Manager Art Housler, Administrative Services Director Jeff Wilson, Current Planning Supervisor Noel Miller, Public Works Superintendent James Walker, City Engineer Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder 1. APPROVAL OF AGENDA Item a—ddedl Mayor Fahey requested discussion of a personnel matter be added to the agenda as Item 2a. Ito Agenda COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Petruzzi pulled Items B and F from the Consent Agenda in order for him to abstain from the vote on those items. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. Items passed are as follows: (A) ROLL CALL Claim (C) APPROVAL OF CLAIM WARRANTS #12191 THRU #12608 FOR THE WEEK OF Wits SEPTEMBER 16, 1996 IN THE AMOUNT OF $119,572.81; AND APPROVAL OF PAYROLL WARRANTS #12551 THRU #12788 FOR THE PERIOD OF SEPTEMBER 1 THRU SEPTEMBER 15,1996 IN THE AMOUNT OF $470,739.44 Ciaim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WILLIAM VANCE Damages SPANGLER ($266.70) General (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDING Fund AUGUST 31, 1996 City Council Approved Minutes September 24, 1996 Page 1 1 E13 (G) ORDINANCE NO. 3113 AMENDING ORDINANCE NO. 3110, SECTION 2, TO LIMIT THE INCREASE IN COMPENSATION TO MEMBERS OF THE CITY COUNCIL ELECTED ON OR AFTER JANUARY 1, 2000 ' Ord.3114 (H) ORDINANCE NO. 3114 AMENDING ORDINANCE NO. 3054 TO CORRECT A LEGAL Annexation Forest Glen DESCRIPTION FOR THE FOREST GLEN ANNEXATION AREA Annexation Area (1) ORDINANCE NO. 3115 AMENDING THE CITY'S OFFICIAL STREET MAP TO Amend1s DELETE PLAN LINED RIGHT-OF-WAY FOR 88TH AVENUE WEST SHOWN AS Amend Street Map APPROXIMATELY 60 FEET IN WIDTH ON THE EXISTING OFFICIAL STREET MAP File ST-96-72 BETWEEN 218TH STREET W AND 220TH STREET SW, AND APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A HEARING HELD ON AUGUST 20,1996 ON THIS MATTER. (Applicant: Richard and Nancy Hale / File No. ST-96-72) Findings of (3) APPROVAL OF CONSOLIDATED FINDINGS OF FACT AND CONCLUSIONS OF LAW Fact/File PERTAINING TO CONCURRENT APPLICATIONS TO AMEND THE CITY'S ST-96.77 & sT•96 7s OFFICIAL STREET MAP (FILE NO. ST-96-77) AND VACATE CERTAIN PUBLIC RIGHT-OF-WAY IN THE VICINITY OF OLYMPIC VIEW DRIVE AND 184TH STREET SOUTHWEST (FILE NO. ST-96-78). THE SUBJECT PROPERTY INVOLVED INCLUDE: 7704 OLYMPIC VIEW DRIVE, 18325 80TH AVENUE WEST, AND 18408 79TH PLACE WEST. (Applicant: Charles Maki / File Nos. ST-96-77 and ST-96-78) Bids -Roof (K) REPORT ON BIDS OPENED SEPTEMBER 3, 1996 FOR THE CONSTRUCTION OF Replacement THE ROOF REPLACEMENT OF THE EDMONDS LIBRARY, EDMONDS MUSEUM AND NEW CITY HALL BUILDING, AND AWARD OF CONTRACT TO T.B.W.P. GENERAL CONTRACTORS ($25,263.25 INCLUDING SALES TAX) Plaza (L) REPORT ON FINAL CONSTRUCTION COSTS FOR THE LIBRARY PLAZA PLANTER Planter Project REHABILITATION PROJECT AND COUNCIL ACCEPTANCE OF PROJECT Surplus (M) DECLARING UNIT 87, A 1978 FORD DUMP TRUCK ASSIGNED TO THE Dump Truck WATER/SEWER SECTION, SURPLUS AND AUTHORIZATION TO SELL AT THE JAMES MURPHY AUCTION COMPANY COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF CONSENT AGENDA ITEMS B AND F. MOTION CARRIED, COUNCILMEMBER PETRUZZI ABSTAINED. Items approved are as follows: Approve (B) APPROVAL OF MINUTES OF SEPTEMBER 16, 1996 Minutes (F) ORDINANCE NO.3112 ESTABLISHING NEW ADMINISTRATIVE PROCEDURES FOR Ord. 3112 THE PROCESSING OF PROJECT PERMIT APPLICATIONS AS REQUIRED BY THE R`'<°'' Reform REGULATORY REFORM ACT, CHAPTER 36.70B RCW, INCLUDING NOTICE AND TIMELINE REQUIREMENTS, CONSOLIDATED PERMIT PROCESSING AND AMENDED JUDICIAL APPEAL PROCEDURES Resignation 2a. RESIGNATION OF POLICE CHIEF TOM MILLER of Police chief Mayor Fahey announced that Chief Miller presented his resignation, and reasons for his decision, to her on Monday at 5:00 p.m. After thorough discussions with Chief Miller, she regrettably accepted his resignation. The Council was advised shortly before the Council meeting began. City Council Approved Minutes September 24, 1996 Page 2 Police Chief Tom Miller explained he has been in law enforcement for 18 years, one-third of that time as the Police Chief for two cities. Although he has been challenged and stimulated by his work, supported by his co-workers and encouraged by his family and has enjoyed being part of the .management team in Edmonds, he made a decision to enter the private sector and form a contract training and consulting business to the law enforcement community across the country. This fulfills a lifelong dream to be self- employed. This decision was made with some ambivalence as it has been a joy and honor to work with Mayor Fahey and the men and women of the Edmonds Police Department whom he is proud to know and call his friends. His resignation is effective November 1, 1996 and he looked forward to entering the private sector as a self-employed contractor. He noted he has leased office space in Edmonds and he and his family will be remaining in the community. Mayor Fahey said it was with great regret that she accepted his resignation but with the knowledge he will be successful. She wished him the best of luck, noting the contributions he has made to the City and the community in the past two years. As Chief Miller's resignation is effective November 1, 1996, Assistant Chief Hickok has agreed to assume the role of Acting Chief while the City decides how to proceed with selecting a new Police Chief. A plan for selecting a new Chief is being prepared and will be presented to the Council next week. Councilmember Van. Hollebeke commented Chief Miller is a fine gentleman who works hard at his job, has always reached out to the community, and is greatly respected by the men and women of the Edmonds Police Department. Councilmember Myers thanked Chief Miller and wished him the best. Councilmember Petruzzi said he would like to make a comment at a later time but thanked Chief Miller for his efforts in the City. Councihnember Haakenson stated it was a pleasure getting to know him and wished him success. Councilmember Nordquist thanked Chief Miller for his contributions to the City and thanked his family for the hours he must be away. He appreciated the leadership Chief Miller provided to the community. Councilmember White also wished to make a comment at a later time but commented Chief Miller has a wonderful reputation. Council President Earling said Chief Miller's spirit, instinct, and intellect all will be missed. Mayor Fahey noted there would be a more formal farewell in the future and she looked forward to working with Chief Miller in the next month during the transition. Disabled 3. REPORT ON DISABLED PARKING ENFORCEMENT PROPOSAL Padldng Enforce- ment Mayor Fahey advised the Public Safety Committee recommended this item be forwarded for approval by the full Council. Police Chief Tom Miller introduced Melissa Kurtz, Washington Coalition of Citizens with Disabilities (WCCD), who approached him in May, along with Senator Jeannette Wood, to discuss the potential for City Council Approved Minutes September 24, 1996 Page 3 developing a proposal for disabled parking enforcement. To address their concerns that violations were not being enforced due to the Police Department's limited resources, they asked if an enforcement program could be developed using volunteers. Melissa Kurtz, Independent Living Side Manager, explained WCCD is a non-profit organization working with people with disabilities throughout King County, to help them gain independence and access to their communities. Barriers to access are caused by disabled parking spaces used by individuals without the proper disability permit issued by Washington State. Following WCCD's year -long efforts to develop programs to improve access in the community as well as her meetings with Chief Miller and the Council sub -committee, it was determined that the citizen volunteer group, who performs other patrols in the community, could patrol disabled parking spaces. Chief Miller explained the Crime Watch Volunteers would assist with enforcement. During their routine patrols of residences and speed watch program, they will write down the license numbers of vehicles not displaying the proper permit in disabled parking spaces so the owner may be sent a letter reminding them to do their part in assuring parking is available for persons with disabilities. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE DISABLED PARKING PROGRAM. MOTION CARRIED. Hetdnan 4. PUBLIC PRESENTATION OF THE HEKINAN, JAPAN CITIZEN -TO -CITIZEN ART PIECES Citizen•ta ' Citizen Art $ Steve Waite, Sister City Commission President, explained that Keiko Sakakibara, Hekinan representative of the Sister City Exchange, indicated that Hekinan requested the eleven pieces of art, displayed during Hekinan Week events, be given to various citizens in Edmonds. By working with a team to establish the list of Edmonds recipients, the program fulfilled the desire of the Hekinan artists, which was to have a citizen -to -citizen exchange. Mr. Waite recognized Barbara Mercer, owner of the Edmonds Frame Design, who framed the artwork. Mr. Waite and Mayor Fahey presented the art pieces to Josephine Fye, Dan Brook, Council President Dave Earling, Chuck and Joy Davis, Stan and Valerie Dickison, Linda and John Jewell, Sandi Brook and family, Darlene McLellan, Bill Toskey-Port of Edmonds, Dan Woodside, and Mayor Fahey. On behalf of the Sister City Commission, Mr. Waite thanked Mayor Fahey and the Council for their support. Mayor Fahey thanked the Commission and stated the Council's appreciation for the time and energy put into the Sister City Program. Mayor Fahey declared a five minute recess. 1► 1 • \ ' , , •3►��I� �I_:�l�iJ►�l�lei�b�l_If►�rIfLII1►11 City Council Approved Minutes September 24, 1996 Page 4 Community Services Director Paul Mar directed the Council's attention to the eight -page Findings of Fact and said he and City Attorney Scott Snyder were available to answer questions: 0 Councilmember Petruzzi remarked the Findings of Fact met the threshold of what, the Council desired. He thanked Mr. Snyder for his assistance and professionalism in identifying a middle ground regarding safety away from the ferry dock. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO APPROVE THE FINDINGS OF FACT. MOTION CARRIED. 6. RESOLUTION NO. 855 CHARGING THE MAYOR AND CITY COUNCIL —TO TAKE A Reso 855 LEADERSHIP RESPONSIBILITY IN FORMING A PARTNERSHIP TO RESOLVE THE Railroad Ave. DANGEROUS AT -GRADE ISSUES RELATED TO THE FERRY, RAILROAD, BUS, 8t Main St. Issues BICYCLE AND PEDESTRIAN TRAFFIC AT THE INTERSECTION OF RAMROAD AVENUE AND MAIN STREET Community Services Director Paul Mar explained a revision made to the Resolution on page 2; the last sentence in section 1 was added, "The Mayor and Community Services Director are requested to provide sixty (60) day reports." COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO ADOPT RESOLUTION NO. 855 AS AMENDED. MOTION CARRIED. Parking 7. SIX MONTH REPORT BY THE PARKING ADVISORY COMMITTEE Committee Community Services Director Paul Mar observed the Council has taken significant action in the past 6 - 7 months regarding downtown parking and have begun to see the results. He introduced the Chair of the Downtown Parking Advisory Committee. Karen Wiggins, Chair of the Downtown Parking Advisory Committee, described the accomplishments of the Parking Committee including standardization of parking time limit signage, ride -share and employee parking permits, creating three satellite parking lots, and approval for no reparking in the same 100 block (which has a six month sunset clause). The Committee is currently working on signage on 2nd Avenue between Dayton and Alder and on Alder between 2nd and 3rd, discussing parking stall dimensions with the Community Services Committee, and working to identify locations for four bus shelters downtown. In the future, the Committee would like to look at the in -lieu parking fund, a downtown parking lot, a shuttle, improved bus service to downtown Edmonds, possible changes/increases to parking enforcement, and building code changes regarding parking. Councihmember Van Hollebeke asked if the Committee has considered the need for additional disabled parking spaces on the streets. Ms. Wiggins said the Committee has not studied that topic although she felt a few more spaces were needed. She suggested the disabled community be contacted to determine the best locations. Council President Earling appreciated Ms. Wiggins' work but pointed out the proposed changes are very short term solutions to longer term problems. He suggested their next report include an outline of how the in -lieu parking fund can be used to solve the long term need such as creating off-street parking areas, including public and private partnerships and other potential funding sources. City Council Approved Minutes September 24, 1996 Page 5 Ms. Wiggins requested the Council provide guidance on the location of a parking lot. Council President Earling referred to a Downtown Assistance Team Study done in 1983 which included recommendations, focusing on the triangle in the downtown core between Main Street, Dayton and the Waterfront. Councilmember Petruzzi pointed out the City's successful attempt to stage the City Hall and Public Safety Building in a way to create additional land_ on the Public Safety Building site for the possibility of a parking garage. Fire Station 8. DISCUSSION OF FIRE STATION NO 6 LOCATION No. 6 - Location Mayor Fahey explained Fire Station No. 6 is located to the Five Corners area. The City is on a tight timeline as it has begun the initial planning stages for the Public Safety facility and a determination whether to rebuild at the Fire Station No. 6 location or find an alternate site is needed in a short period of time. Although no recommended action was included on the agenda memo, it was hoped the Council could reach a decision. She stated she was committed to the idea that it was in the best interest of the City to relocate the station and hoped she and staff could convince the Council of this. Fire Chief Michael Springer displayed overheads indicating the current location of Fire Stations No. 7 (downtown), No. 6 (Five Corners), No. 10 (Esperance), and No. 4 (Lynnwood). He explained Fire Station No. 6 was acquired in the early 1960's and the criteria utilized to place a fire station in this location. Annexations continued and in the mid-1970's, mutual aid was established due to call loads. Mutual aid has since been expanded to automatic aid. He described the response areas of the current fire stations and displayed 1994 data concerning mutual aid call load discrepancies between Edmonds, Mountlake Terrace, Lynnwood, and District No. 1. He displayed a map of grids, identifying where the highest call loads were experienced. He noted Fire Station No. 6 is closer to mutual aid stations. The result of the presentation will be to request relocation of the fire station into a grid with higher call load, near the Public Works site. Future development on Highway 99 will create the highest potential call load. Fire Chief Springer explained the fire station was constructed in 1962 with an addition in later years. He described the size of the property, water tanks on the property, and a 50-foot right-of-way. Community Services Director Paul Mar displayed a site map and described the history of the City's purchase of property for the Fire Station No. 6 site. In 1977 when additional property was acquired, the seller was granted access to the right-of-way. Maintenance of the water tanks is also performed from the right-of-way. The parcel where the existing fire station is located is approximately 16,000 square feet and is zoned "P" (Public) which has a lot coverage limit of 35%. If Fire Station No. 6 were replaced on this site, only a 5,000 square foot footprint could be placed on the parcel. If Fire Station No. 6 were replaced on this site, it would be a two-story station to achieve the desired 7,400 square feet. Due to the right-of-way and the limited frontage, the site presents a design challenge. Further, it would be virtually impossible to maintain operation of the existing fire station on this site while the new fire station is being built. Council President Earling asked if there would be a cost savings to construct a two-story 7,400 square foot fire station on this site. Mr. Mar said there might be a cost savings, although an elevator would be required to meet ADA requirements. Council President Earling said he would like to know the cost of a two-story fire station. Mr. Mar indicated he did not know the cost; the design team could be asked to provide that information. He pointed out the issues with the current site include the need for a two-story building, the right-of-way on the property, the narrow street frontage, and hazards with fire apparatus entering the roadway. City Council Approved Minutes September 24, 1996 Page 6 Councilmember Petruzzi recalled when discussing the existing property during consultant interviews, it was clear the consulting teams felt placing a new fire facility on this site would be very tight. He has looked at the site and believes it is too tight for a new fire station. He pointed out whether the fire station was a drive -through was not germane at this point as the site is too tight for a station and it may be many years before another bond can be passed for another station. His opinion was this site should not be used and other sites should be considered. Mayor Fahey noted this will be the City's master station and opportunities for expansion should not be eliminated. Councilmember White questioned the need for an elevator in a two-story fire station. Mr. Mar answered the elevator was for public as well as employee use. Mayor Fahey explained ADA requires the building be accessible and there could be fire fighters on limited -duty following an injury, etc. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO EXTEND THE DISCUSSION FOR 20 MINUTES. MOTION CARRIED. Fire Chief Springer referred to the call load discrepancy figures for mutual aid in 1994 and explained 1996 year-end figures (figured by averaging first five months' figures) indicated mutual aid responses following the purchase of the Esperance Fire Station have decreased, thus the Fire District pays the City for the calls Edmonds responds to in those areas. In addition, responses to Lynnwood have increased due to increases in their call load. Consideration has been given to relocation of the fire station close to the Public Works site at 72nd and 210th. This will result in responses further east in Lynnwood and Mountlake Terrace, the mutual aid calls between Edmonds and Fire District No. 1 will likely remain the same, and responses to Lynnwood will increase. Fire Chief Springer displayed a map of properties currently available surrounding the Public Works site. Councilmember Petruzzi objected to the presentation of land values publicly due to the possibility City may need to purchase property and because no appraisal was done to determine values. He did not object to the disclosure of the price of a listed property. Fire Chief Springer identified properties currently listed for sale at $229,000, $375,000 and $1.8 million. Mr. Mar displayed photographs of the Public Works administration building, the maintenance shop, and equipment parking area and identified areas for expansion (build out) on both buildings. He explained when the Master Plan was begun for Public Works, the orientation of the administrative building was reversed and the maintenance shop was in the center and there was an open area on the north, facing 210th. There were very preliminary thoughts at that time of locating afire station on the site. However, it would be extremely difficult to place a fire station on this 4.3 acre site using the existing configuration. Councilmember Petruzzi asked if former Councilmember Kasper had been contacted regarding his ideas for situating a fire station on this site. Mr. Mar indicated the location Mr. Kasper suggested would eliminate part of the existing Public Works administration building. Councilmember Haakenson observed the original plan was for the fire station to be located in the corner of the Public Works site and suggested taking off the end of the building, and locating the fire station there. Mr. Mar noted this building cost $100 per square foot to build. The design professional under contract could analyze that location if the Council wished. City Council Approved Minutes September 24, 1996 Page 7 Mayor Fahey noted an extensive plan was developed to fully utilize this site. Adding to the site would also create need for additional parking and could eliminate the possibility of future expansion. Councilmember Myers stressed he was unwilling to spend any more money than was approved by citizens in the bond issue. Councilmember Petruzzi pointed out the possibility of a reasonably priced property which would allow a good fire facility and not exceed the bond amount. Mr. Mar stressed staff was not planning to express interest in particular properties. This presentation,wasintended to provide information to the Council to facilitate a decision. For Councilmember White, Mr. Mar described the usage of space on the Public Works site. Councilmember White asked if the Fire Station No. 6 present location is not utilized, would the property be available for sale. Mr. Mar advised it could be declared surplus if not used for a replacement fire station. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER WHITE, TO EXTEND THE MEETING 20 MINUTES. MOTION CARRIED. Fire Chief Springer described the different costs associated with the current site and a possible relocation site. He then distributed to Council copies of staff s recommended action, "for the Council to accept the recommendation to relocate Fire Station #6 from its current location to a site closer to 72nd Avenue West and 210th Street Southwest. Further, to allow Staff to seek a site specific resolution and produce results by the end of October, 1996." He explained the October deadline is necessary so that it coincides with the work being done by the architectural team on Fire Station No. 7- Councilmember Petruzzi questioned staffs ability/expertise inselecting a site specific resolution. He suggested the City select a commercial real estate broker in Edmonds to seek a site. Councilmember Nordquist asked what the Fire Rating Bureau's response would be to the relocation of the site. Fire Chief Springer advised in 1984 a joint effort in the Esperance Elementary School was considered. At that time, three fire stations were to be closed and one master station opened. The Rating Bureau felt relocation of fire stations to a more advantageous location to respond to emergency calls would result in positive points. The Rating Bureau will not do a site analysis. Considering the call load generated to the east of Five Corners, relocation would result in positive points, thus lowering insurance rates. Councilmember Nordquist asked if different fire apparatus would be necessary if the fire station was moved closer to the commercial area on Highway 99. Fire Chief Springer answered no. Councilmember Nordquist recalled when the Public Works site was discussed it was intended as a complex for Public Works with a fire station and possibly a police station somewhere in the area. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE COUNCIL ACCEPT THE STAFF RECOMMENDATION TO RELOCATE FIRE STATION NO. 6 FROM ITS CURRENT LOCATION TO A SITE CLOSER TO 72ND AVENUE WEST AND 210TH STREET SOUTHWEST. FURTHER, TO ALLOW STAFF, WITH THE AID OF A PROFESSIONAL REAL ESTATE BROKER, TO SEEK A SITE SPECIFIC SOLUTION, City Council Approved Minutes September 24, 1996 Page 8 WHICH WILL BE SUBJECT TO THE CITY COUNCIL'S FINAL APPROVAL BY THE END OF OCTOBER, 1996. Councilmember Myers hoped this proposal would not be similar to the purchase of Fire Station No. 10 which resulted in the need to purchase additional equipment. He reiterated his statement that he would not support anything over the amount of the bond issue. Councilmember Nordquist suggested using former Councilmember Bill Kasper as a resource as he has a great deal of knowledge of sites and property in the county. Council President Earling recalled a discussion at the retreat regarding the figure to be proposed for the bond issue and whether to utilize the Five Corner's site. An adjustment to the number was made based on that discussion. Although he understood staff would like to have the site moved, he could not support the motion until the cost of a two-story facility at the current site was provided. Councilmember Petruzzi suggested Councilmembers focus on how he rephrased the motion, noting he, too„ would not support a facility that exceeded the amount of the bond. He explained the costs of land acquisition would need to be offset by the building and with the sale of the existing property. He pointed out his motion included it was subject to Council approval. Councilmember Van Hollebeke offered a friendly amendment, which was acceptable to Councilmember Petruzzi, to add to the end of Councilmember Petruzzi's motion, "and further that the staff commit to keeping the overall cost for a site acquisition and building costs within the money available in the recently passed bond issue." Council President Earling stressed this still did not address his concern with the cost of a two-story building on the existing site. Mayor Fahey asked if was possible to provide the figures that Council President Earling was seeking, for a presentation at next week's meeting. Mr. Mar replied the information could possibly be available by next week. He explained the end of October timeline was established as the schematic design phase has begun and the consultant has 120 calendar days in which to finish it (January 9, 1997). If the City Council approves it, the City moves forward with design development. The goal for the Civic Center Campus is to begin construction in September 1997 or earlier. Regarding the timing of replacement of Fire Station No. 6, the goal is to go out with a single bid package with a base construction, but that replacement of the old Fire Station No. 6 , wherever it may be, does not have to start at the same time but at a reasonable time afterward. Mayor Fahey indicated she would be happy to have additional information provided and suggested the minutes of the retreat also be provided as she recalled the figure for the bond issue was based on construction costs. The Council was unable to reach a decision regarding whether Fire Station No. 6 would be relocated; therefore, the issue of how to pay for the land was not included in the bond issue. The bond issue was based on a dollar amount per square foot to build each facility and site acquisition was not included . It was decided if relocation was necessary, the City would find a way to acquire the land separate from the bond issue. She did not believe the City could develop a plan for a fire station and acquire property for the $275,000 in the bond issue. City Council Approved Minutes September 24, 1996 Page 9 Councilmember Earling requested information, be provided regarding the cost of demolishing the existing Five Corner's building and the per square foot cost for a 7,500 square foot two-story fire station on that site versus the cost of a one-story station, and the "rough true value" of the •land. Mr. Mar said staff could provide a rough value by having several commercial real estate brokers familiar with the area give their best estimate of the value of the property but an actual appraisal would take longer. Council President Earling suggested Mr. Mar also consider the potential of building a 10,000 square foot two-story building on the Five Corner's site. MOTION WITHDRAWN. Councilmember Petruzzi explained the Council's discussion indicated some Councilmembers felt Fire Station No. 6 should be moved but Council President Earling's questions should be answered. It was the consensus of the Council to allow staff to explore the possibilities discussed and bring all the information to the Council in a timely manner. Storm 9. UPDATE ON STORMWATER AND SEWER Rate RATE STUDY WORK PLAN AND, Sewer R Water AUTHORIZATION TO ADVERTISE FOR CONSULTANT SELECTION Study Community Services Director Paul Mar explained this item was discussed by the Council last year and in the April Community Services Committee. At that time, the Committee was informed that the City, through the stormwater ordinance, has been asked to comply and that this was an unfunded mandate. It was also explained to the Committee that City residents' charge for sewer is a combination of sanitary sewer and a stormwater charge. As recommended by the Committee in April, the report of that cost on utility bills has been changed and a footnote added explaining the stormwater item is a percentage of the total sewer charge. In September, the Community Services Committee recommended that the City Council approve entering into the RFP process and directed staff to make a background presentation on the reasons for the study and its impacts, primarily to heighten public awareness. Public Works Superintendent Noel Miller recalled the Council discussed this previously in August 1995. He explained the major issues are: 1) state mandates that require the City increase its stormwater maintenance program in the next couple years, and 2) the current maintenance program is under -funded; $177,000 was transferred from the Utility Fund into the Street Maintenance Fund this year which covers approximately half of the actual cost for the storm drainage maintenance program. The remaining half comes from the General Fund. These costs will increase with the requirement that the City's stormwater maintenance be increased. The possibility of a rate study arose during the August 1995 discussion. In the meantime other issues have arisen such as decreasing wastewater treatment revenues from Metro and increases in the costs for wastewater treatment from Lynnwood. The rate study has been expanded to consider what sewer expenditures and revenues will be with the Metro and City of Lynnwood changes as well as the stormwater maintenance program. City Engineer Jim Walker referred to the brochure from the Department of Ecology outlining their comprehensive stormwater program and their basic program. In March 1995, the City enacted the ordinance that the Department of Ecology required. The comprehensive program includes additional aspects for maintenance, investigation, and ensuring the system functions and is maintained correctly. Edmonds is required to have an implementation strategy prepared by December 1997 and a program in place by June 1999. In addition, an NPDES permit (a discharge permit), given in the past to industrial dischargers or municipal waste treatment plants, could become effective which would require potentially City Council Approved Minutes September 24, 1996 Page 10 more monitoring than the comprehensive stormwater program. These mandates are part of the Department of Ecology's program to improve water quality in the Puget Sound basin. Councilmember Myers advised the Community Services Committee endorsed this but wanted it presented to the full Council for discussion. Councilmember Petruzzi observed costs with the Lynnwood facility continue to increase. He asked if the agreement with Lynnwood included any rights for a review/analysis of projected costs and/or arbitration. Mr. Mar said the City is in the process of exchanging information. Councilmember Petruzzi asked why Metro revenues are decreasing. Mr. Mar explained the parties in the agreement with Metro knew revenues would decrease toward the end of the decade. Discussions with Metro are underway to determine when decreases will occur and to what magnitude. Additional information will be provided to the Council as it becomes available. Councilmember Petruzzi asked if it was a normal practice for cities to subsidize stormwater maintenance from the General Fund. Mr. Miller replied in cities with stormwater utilities, the utilities pay for themselves. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, TO AUTHORIZE STAFF TO SOLICIT REQUEST FOR PROPOSALS FOR CONSULTANTS TO PERFORM A STORMWATER AND SEWER RATE STUDY. MOTION CARRIED. Public 10. PRESENTATION -OF SCHEMATIC DESIGN WORKPLAN AND PROGRESS REPORT FOR Safety PUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT Facilities Community Services Director Paul Mar explained the Council selected Merritt+Pardini as the design architects for the new Public Safety complex. The Council approved the contract on September 3 and work began on September 9, 1996. Lee Pardini, Merritt+Pardini, displayed a chart of the three, 2-day workshops regarding programming, site concepts and building concepts that will take place. He encouraged Councilmembers to attend any of the workshops. He noted there would be three public meetings to solicit ideas and support as well as meetings with focus groups. He displayed detailed sketches of rooms within the complex that would be displayed at public meetings. Following the development of a broad concept at the first workshop, two or three concepts will be developed at the second workshop, and reduced to one design at the third Workshop with a detailed cost estimate. They will then prepare the actual schematic design for presentation to the Council in December or January. He assured they are very aware of the total project budget. Council President Earling advised Councilmember Myers was appointed to the task force. 11. MAYOR Group Mayor Fahey advised they had a successful experience in Washington DC; testimony to the Senate was Homes very positive and the Chairman of the Committee pledged to address this issue and have additional language added to the Fair Housing Act to give staff the right to restrict the development of group homes but still make reasonable accommodations. City Council Approved Minutes September 24, 1996 Page 11 ploree Mayor Fahey announced the Edmonds Employee Picnic is Sunday at City Park; Councilmembers are 1c invited. Prior to the picnic, there will be a dedication of the picnic shelter and. opening of the new restroom facility. The public is invited to join them at the Park. 12. INDIVIDUAL COUNCIL REPORTS/UPDATFS ON RF,SPFrTTVF. RnAVIN 7WWV'1rnvd1e [Cr and Council President Earling reported Community Transit is celebrating its 20-year anniversary this year RTA and the City will present a Proclamation in recognition. Regarding the RTA bond issue, he explained• it was agreed there should not be a great deal of visibility until after the primary election; further information will be circulated in the next several weeks. Alliance Councilmember Van Hollebeke thanked the Council for their attention to the Edmonds Alliance for for Econ. Develop. Economic Development Presentation and advised they will be meeting tomorrow and will return with the figures requested. Excuse COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO Absence EXCUSE COUNCILMEMBER PETRUZZI FOR HIS ABSENCE AT THE LAST TWO MEETINGS. MOTION CARRIED. Health Councilmember Nordquist reported the Health District finished its 1997 budget. District snoC. Councilmember Petruzzi reported he did not attend the last SnoCom meeting but learned an Advanced W,ic 7 Life Support and Mutual Aid agreement between Snohomish County Medic 7 and the City of Shoreline has been drafted and sent to Shoreline for signatures. Mayor Fahey attended the SnoCom meeting in Mr. Petruzzi's absence. She reported a specific decision has not been made regarding Medic 7; a commitment has been made to maintain the current level of service for at least the next year, with the exception of the north program in District #1 which will be located in the Lynnwood Fire Station. A task force was formed to review the issue of funding and possible fees, headed by Mountlake Terrace's new City Manager, Connie Fessler. Mayor Fahey explained the basic service provided is medical service to the home. The concept of transport was not intended to be incorporated into the medical response but has become a very costly part of the program. Hopefully an agreement will be reached regarding whether fees will be implemented as that information is necessary for budgeting. Mayor Fahey noted the Masonic Lodge held an awards dinner last Friday evening to honor Police Officers and Fire Fighters in the community and to show their appreciation for the services they provide. The public safety employees appreciated this acknowledgment of their service to the community. With no further business, the meeting was adjourned at 9:56 p.m. ARBARA- .. FAH.E.Y, MAYOR ASAS NDRA- S. CHASE, CITY CLERK City Council Approved Minutes September 24, 1996 Page 12 AGENDA EDMONDS CITY COUNCIL TV Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. SEPTEMBER 24, 1996 WORK MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF SEPTEMBER 16, 1996 (C) APPROVAL OF CLAIM WARRANTS #12191 THRU #12608 FOR THE WEEK OF SEPTEMBER 16, 1996 IN THE AMOUNT OF $119,572.81; AND APPROVAL OF PAYROLL WARRANTS #12551 THRU #12788 FOR THE PERIOD OF SEPTEMBER 1 THRU SEPTEMBER 15, 1996 IN THE AMOUNT OF $470,739.44 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WILLIAM VANCE SPANGLER ($266.70) (E) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED AUGUST 31, 1996 (F) PROPOSED ORDINANCE ESTABLISHING NEW ADMINISTRATIVE PROCEDURES FOR THE PROCESSING OF PROJECT PERMIT APPLICATIONS AS REQUIRED BY THE REGULATORY REFORM ACT, CHAPTER 36.70E RCW, INCLUDING NOTICE AND TIMELINE REQUIREMENTS, CONSOLIDATED PERMIT PROCESSING AND AMENDED JUDICIAL APPEAL PROCEDURES (G) PROPOSED ORDINANCE AMENDING ORDINANCE NO. 3110, SECTION 2, TO LIMIT THE INCREASE IN COMPENSATION TO MEMBERS OF THE CITY COUNCIL ELECTED ON OR AFTER JANUARY 1, 2000 (H) PROPOSED ORDINANCE AMENDING ORDINANCE NO. 3054 TO CORRECT A LEGAL DESCRIPTION FOR THE FOREST GLEN ANNEXATION AREA (1) PROPOSED ORDINANCE AMENDING THE CITY'S OFFICIAL STREET MAP TO DELETE PLAN LINED RIGHT-OF-WAY FOR 88TH AVENUE WEST SHOWN AS APPROXIMATELY 60 FEET IN WIDTH ON THE EXISTING OFFICIAL STREET MAP BETWEEN 218TH STREET SW AND 220TH STREET SW, AND APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A HEARING HELD ON AUGUST 20, 1996 ON THIS MATTER. (Applicant: Richard and Nancy Hale / File No. ST-96-72) (J) APPROVAL OF CONSOLIDATED FINDINGS OF FACT AND CONCLUSIONS OF LAW PERTAINING TO CONCURRENT APPLICATIONS TO AMEND THE CITY'S OFFICIAL STREET MAP (FILE NO. ST-96-77) AND VACATE CERTAIN PUBLIC RIGHT-OF-WAY IN THE VICINITY OF OLYMPIC VIEW DRIVE AND 184TH STREET SOUTHWEST (FILE NO. ST-96-78). THE SUBJECT PROPERTY INVOLVED INCLUDE: 7704 OLYMPIC VIEW DRIVE, 18325 80TH AVENUE WEST, AND 18408 79TH PLACE WEST. (Applicant: Charles Maki / File Nos. ST-96-77 and ST-96-78) (K) REPORT ON BIDS OPENED SEPTEMBER 3, 1996 FOR THE CONSTRUCTION OF THE ROOF REPLACEMENT OF THE EDMONDS LIBRARY, EDMONDS MUSEUM AND NEW CITY HALL BUILDING, AND AWARD OF CONTRACT TO T.B.W.P. GENERAL CONTRACTORS ($25,263.25 INCLUDING SALES TAX) (L) REPORT ON FINAL CONSTRUCTION COSTS FOR THE LIBRARY PLAZA PLANTER REHABILITATION PROJECT AND COUNCIL ACCEPTANCE OF PROJECT EDMONDS CITY COUNCIL MEETING AGENDA SEPTEMBER 24, 1996 PAGE TWO (M) DECLARING UNIT 87, A 1978 FORD DUMP TRUCK ASSIGNED TO THE WATER/SEWER SECTION, SURPLUS AND AUTHORIZATION TO SELL AT THE JAMES MURPHY AUCTION COMPANY 3. (5 Min.) REPORT ON DISABLED PARKING ENFORCEMENT PROPOSAL 4. (20 Min.) PUBLIC PRESENTATION OF THE HEKINAN, JAPAN CITIZEN -TO -CITIZEN ART PIECES 5 Minute Recess 5. (15 Min.) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A HEARING HELD ON JUNE 18, 1996, RECONSIDERED ON AUGUST 27, 1996, AND CONTINUED TO SEPTEMBER 3, 1996, ON AN APPEAL OF THE HEARING EXAMINER DECISION REGARDING A SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT TO CONSTRUCT A NEW OVERHEAD LOADING WALKWAY AND NEW PEDESTRIAN TERMINAL BUILDING ON THE SOUTH SIDE OF THE PIER, MINOR EXPANSION ON THE NORTH SIDE OF THE PIER, AND OTHER RELATED MINOR IMPROVEMENTS ON THE PIER AT THE EXISTING FERRY TERMINAL SITE LOCATED AT 71 WEST MAIN STREET, ALL WITHIN THE WASHINGTON STATE FERRY RIGHT-OF-WAY. (Appellant: Natalie Shippen; Applicant: WSDOT - Ferries Division I File Nos. SM-96-24 and AP-96-70) 6. (10 Min.) PROPOSED RESOLUTION CHARGING THE MAYOR AND CITY COUNCIL TO TAKE A LEADERSHIP RESPONSIBILITY IN FORMING A PARTNERSHIP TO RESOLVE THE DANGEROUS AT -GRADE ISSUES RELATED TO THE FERRY, RAILROAD, BUS, AUTO, BICYCLE AND PEDESTRIAN TRAFFIC AT THE INTERSECTION OF RAILROAD AVENUE AND MAIN STREET 7. (30 Min.) SIX MONTH REPORT BY THE PARKING ADVISORY COMMITTEE 8. (30 Min.) DISCUSSION OF FIRE STATION NO.6 LOCATION 9. (20 Min.) UPDATE ON STORMWATER AND SEWER RATE STUDY WORK PLAN AND AUTHORIZATION TO ADVERTISE FOR CONSULTANT SELECTION 10. (20 Min.) PRESENTATION OF SCHEMATIC DESIGN WORKPLAN AND PROGRESS REPORT FOR PUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT 11. (5 Min.) MAYOR 12. (15 Min) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 3Z Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.